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Home My WebLink About2011.05.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular MAY 13 2011 DATE: May 17, 2011 TIME: 6:30 p.m. City Clews PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, May 13, 2011. f da e2y&A Sherry Bish , City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the May 3, 2011 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledge receipt of the monthly FY 2010-201 1 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 3, 2011 The Owasso Public Golf Authority met in regular session on Tuesday, May 3, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p,m. on Friday, April 29, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 6:55 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Bryan Stovall, Vice Chair Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. ELECTION OF CHAIRMAN Mr. Stovall moved, seconded by Mr. Ross, to nominate Doug Bonebrake as Chairman, YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5-0, ITEM 4. ELECTION OF VICE CHAIRMAN Mr. Cataudella moved, seconded by Mr. Brown, to nominate Bryan Stovall as Vice Chairman. YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5-0, ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the April 19, 2011 Regular Meeting. B,Approval of Claims. Mr. Stovall moved, seconded by Mr. Ross, to approve the OPGA Consent Agenda with claims totaling $22,318.10. The payroll payment reports for pay period ending 04/23/11. Owasso Public Golf Authority May 3, 2017 YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5-0, ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. REPORT FROM OPGA MANAGER No report, ITEM 8. REPORT FROM OPGA ATTORNEY No report. ITEM 9, NEW BUSINESS None. ITEM 10. ADJOURNMENT Mr. Ross moved, seconded by Mr. Stovall, to adjourn. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 3-0 and the meeting was adjourned at 6:57 p,m. Kian Kamas, Minute Clerk Doug Bonebrake, Chairman 2 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK PUKKA -MERCHANDISE 627.00 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 149.22 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 65.84 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 238.26 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 152.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 79.63 JPMORGAN CHASE BANK NIKE-MERCHANDISE 405.00 JPMORGAN CHASE BANK WALMART-FOOD 10.22 JPMORGAN CHASE BANK CIGAR BOX -TOBACCO 285.77 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 429.10 JPMORGAN CHASE BANK PING -MERCHANDISE 233.10 BGR DAILY ACCT. REIMB PETTY CASH 823.05 BGR DAILY ACCT. REIMB PETTY CASH 1,036.95 JPMORGAN CHASE BANK SYSCO-FOOD 1,177.24 JPMORGAN CHASE BANK SYSCO-FOOD 725.99 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 170.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 317.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 158.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 663.16 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 81.52 JPMORGAN CHASE BANK GIRT PLAINS COCA -PRODUCT 60.00 JPMORGAN CHASE BANK NIKE-MERCHANDISE 148.37 TOTAL OPGA 8,037.16 GOLF SHOP JPMORGAN CHASE BANK ACUSHNET-RANGE BALLS 2,099.16 JPMORGAN CHASE BANK ACUSHNET-APPAREL 113.78 TOTAL GOLF SHOP 2,212.94 CART OPERATIONS JPMORGAN CHASE BANK LOWES-SUPPLIES 12.98 JPMORGAN CHASE BANK JUSTICE GOLF -BATTERIES 2,444.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 73.62 TOTAL CART OPERATIONS 2,530.60 COURSE MAINT JPMORGAN CHASE BANK OREILLY-RADIATOR FAN 38.00 JPMORGAN CHASE BANK OREILLY-TOGGLE SWITCH 7.49 JPMORGAN CHASE BANK PROF TURF -ARM REPAIR 62.82 JPMORGAN CHASE BANK LOWES-PAPER CUPS 19.90 JPMORGAN CHASE BANK LOWES-CUP DISPENSERS 35.88 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES 5.45 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES 46.88 JPMORGAN CHASE BANK OWASSO LUMBER -SCREEN 15.00 JPMORGAN CHASE BANK WORLEYS-ANNUALS/MULCH 106.85 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 60.55 JPMORGAN CHASE BANK SHORTYS-STARTER REPAIR 50.00 Page 1 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK WINDFIELD-CHEMICALS 77.18 SHERWOOD CONSTRUCTION CO, INC CONCRETE 151.00 JPMORGAN CHASE BANK MAXWELL SUPPLY -SEED 111.04 JPMORGAN CHASE BANK WARREN CAT -EQUIP RENTAL 1,597.10 JPMORGAN CHASE BANK BROWN FARMS -SOD 777.10 JPMORGAN CHASE BANK EVANS-PUMP HOUSE REPAIR 237.50 JPMORGAN CHASE BANK FASTENAL-BOLTS 8.17 JPMORGAN CHASE BANK EAGLE ONE -NOZZLES 354.13 JPMORGAN CHASE BANK LOWES-SUPPLIES 32.91 JPMORGAN CHASE BANK STAND BY -TEMP SERVICE 1,551.93 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES 6.47 JPMORGAN CHASE BANK GRAND PRIX-RADIATOR FAN 65.99 JPMORGAN CHASE BANK LAHMEYER-STARTER 25.00 JPMORGAN CHASE BANK TATE BOYS -TIRE TUBE 10.80 JPMORGAN CHASE BANK LUBER BROS-CABLE 54.36 JPMORGAN CHASE BANK LUBER BROS-STARTER 341.28 JPMORGAN CHASE BANK OREILLYS-PRIMER/PUTTY 14.59 JPMORGAN CHASE BANK PROF TURF -SCREWS 52.63 UNIFIRST HOLDINGS LP TOWEL SERVICE 96.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 44.10 JPMORGAN CHASE BANK BROWN FARMS -SOD 300.00 JPMORGAN CHASE BANK ATWOODS-HORSEHOUSE/HOSE 224.04 AT&T CONSOLIDATED PHONE BILL 43.12 TOTAL COURSE MAINT 6,625.26 FOOD & BEV JPMORGAN CHASE BANK CIGAR BOX -CUTTERS 97.13 JPMORGAN CHASE BANK WALMART-SUPPLIES 4.97 JPMORGAN CHASE BANK SYSCO-SUPPLIES 21.67 JPMORGAN CHASE BANK SYSCO-SUPPLIES 101.96 JPMORGAN CHASE BANK AMAZON -BEVERAGE DISPENSER 49.95 JPMORGAN CHASE BANK AMAZON -BEVERAGE DISPENSER 49.95 TOTAL FOOD & BEV 325.63 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 316.27 JPMORGAN CHASE BANK ALL MAINTENANCE -SUPPLIES 193.20 AT&T CONSOLIDATED PHONE BILL 169.10 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 SAV-ON PRINTING & SIGNS LLC SIGNAGE 510.00 SOUTH CENTRAL GOLF INC MAGAZINE AD 1,200.00 OKLAHOMA STATE DEPT OF HEALTH LICENSE 250.00 TOTAL GOLF ADMIN 2,993.57 22,725.1 FUND GRAND TOTAL Page 2 Claims List 05/17/2011 Budget Unit Title I Vendor Name Payable Description IPayment Amounl OPGA GRAND TOTAL $22,725.16 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/07/2011 Department Payroll Expenses Total Expenses Golf Shop Operations 2,094.91 3,242.08 Cart Operations 1,455.69 1,661.68 Golf Course Operations 8,882.24 13,050.12 Food & Beverage 3,069.45 3,913.38 General & Administration 3,184.22 4,602.13 FUND TOTAL 18,686.51 26,469.39 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2010-2011 Statement of Revenues & Expenses As of April 2011 and 2010 April 30, 2011 1 April 30, 2010 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES: Month Year Percent To -Date To -Date Budget of Budget Golf shop fees 41,158 285,723 643,500 44.40% 45,603 375,285 667,000 56.26% Merchandise sales 12,453 92,441 185,000 49.97% 18,069 102,993 185,000 55.67% COS -- merchandise (9,988) (71,645) (140,000) 51.17% (14,337) (78,628) (140,000) 56.16% Food & beverage 13,559 68,413 205,000 33.37% 10,672 87,870 205,000 42.86% COS -- food & beverage (4,108) (34,396) (72,000) 47.77% (7,106) (51,906) (76,000) 68.30% Interest & other 43 22,642 54,800 41.32% 7,834 32,065 33,000 97.17% TOTAL OPERATING REVENUES 53,118 41.44% 60,735 874,000 53.51% 363,177 876,300 467,679 OPERATING EXPENSES: Personal services 60,622 524,274 626,338 83.70% 51,032 520,580 619,305 84.06% Materials & supplies 6,512 107,695 93,060 115.73% 11,191 88,502 91,110 97.14% Other services 15,037 121,713 128,540 94.69% 9,562 108,076 131,250 82.34% Capital outlay 756 135,816 55,000 246.94% 1,795 5,795 4,000 144.88% Debt service 2,357 23,567 28,280 83.33% 2,338 23,379 28,335 82.51% TOTAL OPERATING EXPENSES 85,284 913,065 931,218 98.05% 75,918 746,332 874,000 85.39% NET INCOME (LOSS) (32,166) (549,888) (54,918) (15,183) (278,653) -