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Home My WebLink About2005.06.21_OPGA AgendaTYPE OF MEETING: Regular DATE: June 21, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of June 7, 2005 Regular Meeting. Attachment #4®A B. Approval of Claims. Attachment #4®B C 'Doctimems and Setfings,fini_ ioolley\Loca I Settings Teinpotaiy I jilemet Files,OLKI)51062 12 doc Owasso Public Golf Authority June 21, 2005 Page 2 5. Consideration and appropriate action relating to `trustee approval of Resolution No. 2005-02. Mr. Ray .Attachment 45 Staff will recommend 'trustee approve Resolution No. 2005-02, a resolution adopting an annual operating budget for the Fiscal Year 2005-2006. 6. Report from OPGA Manager. 7. Report from OPGA .Attorney. g. Now Business. (blew Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. CDocuments and Settings`,tim_rootie vlLoc I Set tings'� Fenytm.uy Intemet Pi Ics.OLK9S06'_ I'_doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday June 7, 2005 The Owasso Public Golf Authority met in regular session on Tuesday, June 7, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, June 3, 2005. Chairman Thoendel called the meeting to order at 7:41 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. PRESENT ABSENT Craig Thoendel, Chairman Steve Cataudella, Vice Chair Gary Cochran, Trustee Brent Colgan, Trustee Susan Kimball, Trustee STAFF Rodney J. Ray, Authority Manager ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the May 17, 2005 Regular Meeting B. Approval of Claims Ms. Kimball moved, seconded by Mr. Cataudella, to approve the OPGA Consent Agenda with claims totaling $72,428.12 and payroll claims for two pay periods totaling $45,076.02. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel MAY: None Motion carried 5-0. Owasso Public Golf Authority ITEM 5. REPORT FROM OPGA MANAGED None ITEM 6. REPORT FROM OPGA ATTORNEY None ITEM 7. NEW BUSINESS Mr. Colgan moved, seconded by Mr. Cataudella, to adjourn, YEA: Cataudella, Cochran, Cohan, Kimball, Thoendel NAY: None Motion carried 5-0 and the meeting was adjourned at 7:42 pm. Pat Fry, Minute Clerk Craig Thoendel, Chair June 7, 2005 7 BGR DAILY ACCOUNT STANDARD DISTRIBUTING PEPSI COLA COMPANY SYSCO FOOD SERVICE MCCONNELL ICE FADLER CO WAL-MART COMMUNITY SYSCO FOOD SERVICE WAL-MART COMMUNITY PEPSI COLA COMPANY SYSCO FOOD SERVICE FADLER CO SYSCO FOOD SERVICE BROOKS GREASE SERVICE UNITED LINEN UNITED LINEN CURTIS RESTAURANT SUPPLY WORDCOM KC GOLF MANAGMENT KEN CAMPBELL AEP/PSO OKLAHOMA NATURAL GAS UNITED LINEN UNITED LINEN SWBYPS 6001111111n DESCRIPTION AMOUNT REIMBURSE PETTY CASH 1,380.03 GOLF SHOP MERCHANDISE DEPT TOTAL - 1,380.03 SNACKS 132.50 BEVERAGES 442.25 GROCERIES 295.92 CRUSHED ICE 216.50 GROCERIES 217.80 GROCERIES 209.68 GROCERI ES 697.13 GROCERIES 353.95 BEVERAGES 1,047.25 PAPER SUPPLIES 185.29 PAPER SUPPLIES 130.60 PAPER SUPPLIES 122.55 GREASE DISPOSAL. 300.00 LINEN SERVICE 71.98 LINEN SERVICE 274.00 ICE MAKER '1,944.00 FOOD & BEVERAGE DEPT TOTAL 6,641.40 05/05 USE 676.47 PHONE USE 05/05 16.23 COURSE MAINTENANCE DEPT TOTAL 692.70 THERMAL PAPER 57.95 MANAGEMENT SERVICES 3,333.33 05/05 USE 1,053.64 05/05 USE 319.11 LINEN SERVICE 17.72 LINEN SERVICE 35.44 ADVERTISING 113.00 PHONE USE 05/05 133.84 ADMINISTRATION DEPT TOTAL 5,064.03 OPGA GRAND TOTAL 13,778.16 OWASSO PUBLIC GOLF AUTO .,. PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 6/11 /200 OVERTIME TOTAL EXPENSES EXPENSES Golf Sinop Operations $0.00 $5,639.98 Cart Operations 0.00 3,150.25 CAI Coarse Operations 0.00 10,834.31 Food & Beverage 0.00 4,316.66 FUND TOTAL 0.00 $23,941.20 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT- RESOLUTION NO. 2005-02 FISCAL YEAR 2005-2006 BUDGET DATE: June 17,20(Z Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, ®PGA Fund and other funds has been developed and transmitted for your review. On June 2, 2005, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 7, 2005. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget by resolution. ®PGA Resolution No. 2005-02 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. The staff recommends Trustee approval of Resolution No. 2005-02 adopting a fiscal year 2005- 2006 budget for the ®PGA, 111019,9119mmt Resolution No. 2005-02 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL, OPERATING BUDGET FOR THE OWASSO PUBLIC GOLF" AUTHORITY; CLASSIFYING REVENUES FOR EACH FUND; ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE, WHEREAS. It is the intent of the Owasso Public Golf Authority to adopt an operating budget for fiscal year 2005-2006; and WHEREAS-. "The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS. Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY - THAT: The revenues, expenditures and transfers as shown shall be appropriated: Revenues $1,513,000 Personal Services Expenditures $670,270 Material & Supplies Expenditures $87,500 Other Services & Charges Expenditures $166,530 Capital Outlay Expenditures $61,000 Debt Service Expenditures $527,700 THAT: The effective date of this Resolution shall be July 1, 2005. APPROVED AND ADOPTED this 21" day of June, 2005 by the Trustees of the Owasso Public Golf Authority. Stephen Cataudella, Vice Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Attorney