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Home My WebLink About2005.06.21_OPWA AgendaTYPE OF MEETING: Regular DATE: June 21, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Bi-mb. Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, June 179 2005. -.000 om"IftN 1. Call to Order Vice Chairman Cataudella 2. Flag Salute 3. Roll Call Rooney, Aisistant City 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of the June 7, 2005 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B C. =- Documents and Set Set till 9SiTcIlIPL,IIY I I It eillet Fi I cs'OLK95'0621 I doe Owasso Public Works Authority June 21, 2005 Page 2 5, Consideration and appropriate action relating to a request for 'Trustee approval of the conversion of a 1996 International refuse vehicle and authorization of payment. Ms. Stagg Attachment #5 Staff will recommend Trustee award the conversion of the existing 1996 International Defuse `vehicle to United Engines of � in the amount of $52,897 and authorization of payment. 6. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2005 -01. Mr. Ray Attachment #6 Staff will recommend Trustee approval of Resolution No. 200501, a resolution adopting an annual operating budget for Fiscal Year 20052006. C`Documents and Settiugs,tim_ roonev -Local Settings \'Temporary Iitt cruet 17iI es .0 LKQ5 0o211 doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 7, 2005 The Owasso Public Works Authority met in regular session on Tuesday, June 7, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, June 3, 2005. T T ITEM 1. CALL TO OR11")ER Chairman Thocndel called the meeting to order at 7:40 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL Rim STAFF Rodney J. Ray, Authority Manager YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. Owasso Public kVorlfs Authority ITEM 5. REPORT FROM OPWA MANAGER None ITEM 6. REPORT FROM OPWA ATTORNEY No-fie ITEM 7. NEW BUSINESS ITEM 8. ADJOURNMENT Mr. Cochran moved, seconded by Mr. Colgan, to adjourn. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0 and the meeting was adjourned at 7:41 p.m. Pat Fry, Minute Clerk 2 June 7, 2005 Craig Thoendel, Chairman MURPHY SANITARY SUPPLY S&M8CLUB WAL-MART COMMUN|TY AEFYPSO OKLAHOMA NATURAL GAS DALE &LEES SERVICE IKON OFFICE SOLUTIONS SOUTHWESTERN BELL lf:NIFIRST CORPORATION GEORGE & GEORGE SAFETY GRAINGER LOWES COMPANIES NORTH CENTRAL LABORATORF-S CITY GARAGE CITY OF OWASSO FUELMAN LOWES COMPANIES SOUTHWESTERN BELL ARKANSAS DEPT OF HEALTH DEQ FOAM SOA °"P 30.20 MA|NTSUPPL/ES 130.34 CUOLER/8RC)OM 38.29 05/05 USE 585.35 05/05 USE 21.32 ACREFAiR 92.50 COP|ERMA|NT 88.08 PHONE USE O5/D5 229.51 ADMINISTRATION DEPT TOTAL 66.29 COLLECTION SERVICES 104.53 METER READINGS 85.05 METER READINGS 130.35 METER READINGS 500.25 METER READINGS 126.90 METER READINGS 507.30 METER READINGS 350.85 BILLING SERVICE 989.87 UTILITY BILLING DEPT TOTAL 66.29 REPAIR MANTSUPPLIES 3.544.54 ,",c 12.07 SAFETY TRAINING VIDEOS 111.35 UN|FURK1S/PROTCLOTH/NQ 57.00 GLOVES 11.43 LEAK REPAIR SUPPLIES 774.30 SOD 27.50 CAUTION TAPE 58.88 &1A|NT8UPPL|ES 66.29 METER REPLACEMENTS 1.402.80 VEH|CLE/WA|NT 4.351.07 FUEL 992.28 WATER FEASIBILITY STUDY 2.000.00 05/05 USE 231.03 NON-PLEXAR 7820 LICENSE RENEWALS 210.00 WATER DEPT TOTAL UN|FORMGU,RDTCLOTH|NG 81.20 GLOVES 11/0 FUSES 27.54 FUSE 714 HEATING ELEMENT 52826 VEH|CLENN|NT 1.422.82 FUEL 256/45 COPPER WIRE 258.00 05/05 USE 10.471.89 PHONE USE O5/D5 81.15 L|CENOERENEVVALCARTER 10.00 LICENSE RENEWALS 270.00 WW TREATMENT PLANT DEPT TOTAL 13,424.88 VENDOR DESCRIPTION AMOUNT DVVA8SU8TAFF|NG TEMP STAFF 583.05 LOVVESCDK4PAN|ES DUPLICATE KEYS 36.02 WATER PRODUCTS CHLORINE GRANULE 174.07 UN|F/RSTCORPORAT|ON UN|F0RMS/PROTCL0TH|NG 110.72 GEORGE & GEORGE SAFETY GLOVES 11.43 LOVVE@COK8PAN!ES DRILL B|T/F0AK8INSULATION 70.37 L&STRUCKING SANDY LOAM SCREENING 647.50 CITY GARAGE CITY OFOWASSO VEH|CLEKXA/NT 448�74 FUELMAN FUEL 520.85 VERDIGRIS VALLEY ELECTRIC LIFT STATION USAGE 378.86 AEP/PSD 05/05 USE 2.58124 OKLAHOMA NATURAL GAS 05/05 USE 40.68 TRUGREENLANDCARE LAND8CAPEK4A|NT 130.00 SOUTHWESTERN BELL NON-PLEXAR 151.80 OE(] LICENSE RENEWALS 180.00 SCHUERK8ANNENTERPR|SES LIFT STATION TELEMETRY 1000000 WASTEWATER DEPT TOTAL 25,072.58 IKON OFFICE SOLUTIONS PRINTING 22.00 UNIHRSTCORPDRAT|ON UN|FORKVEVPRDTCL0THiNG 65.52 GEORGE & GEORGE SAFETY GLOVES 11.43 CITY GARAGE CITY OFDVV&SSO VEH|CLEk4A|NT 3.239.34 FUELk8AN FUEL 2.958.10 U'RE|LLYAUTDK4OT|VE DRILL BIT 579 NATIONAL POWER WASH POWER WASH 245.00 SOUTHWESTERN BELL PHONE USE 05/05 16.23 US CELLULAR CELL PHONE USE 52.40 REFUSE DEPT TOTAL 6,616.93 UN|F[RSTCORPORAT|UN UN/FDRK4S/PR0TCLOTH|NG 13.60 AEP/PSO 05/05 USE 74.05 SOUTHWESTERN BELL PHONE USE 0505 1023 WASTE MANAGEMENT OFTULSA TIPPING FEES 137560 RECYCLE DEPT TOTAL 1,479.54 OPWA OPERATING FUND TOTAL 6521059 �� JPK4ORGAN CHASE BANK ADM|NFEES 3040.03 CAPITAL IMPROVEMENTS FUND TOTAL 3�O4o��3,046.03 OPWA GRAND TOTAL O'TTASS"-'UBLIC WORKS AUTHORITY ENDING PAYROLL PAYMENT REPORT PAY PERIOD 6/11/200"r - OVERTIME TOTAL DEPARTMENT » � EXPENSES PEN OP WA Administration 0.00 $14,371.95 Utility Billing 149.13 3,037.63 Water 930.67 10,645.94 Wastewater 395.40 11,733.32 Wastewater Collection, 67.45 6,345.35 Refuse 937.25 10,096.43 Recycle enter ' 0.00'' 1,507.42 FUND TOTAL $2,529.90 $53,244.04 I ' 10 1� ` �I SUBJECT- i s R i S i i ICLE CONVERSI EXISTING 1996 INTERNATIONAL SIDE-LOADER BACKGROUND: Continued growth in residential development will necessitate the addition of collection routes and one yardwaste route in FY 2005 -2006. To better address this need, staff recommends the conversion of a currently inoperable side -load vehicle (1996 International with 38,000 miles) into a rear -load refuse collection vehicle. This conversion would represent an estimated 35% savings over the purchase of an acceptable used vehicle. The vehicle would be utilized for the collection of yardwaste and as an alternate for refuse collection. The 1996 International will supplement the present equipment fleet consisting of two 1984 International rear -load vehicles (for yardwaste collection) and two 2003 Crane Carriers, one 1998 Lodal and one 1992 Lodal (for refuse collection). Today, one 1984 International rear - loaded vehicles is inoperable and in need of repairs estimated at over $3,700.00. However, due to its age and poor condition, it is recommended that this vehicle not be repaired but be replaced by the converted 1996 International. VEHICLE CONVERSION BIDS: In May 2005, bid documents and specifications were mailed to prospective bidders for response by June 8, 2005. Specifications were designed by joint consensus of personnel from both the Public Works and Vehicle Maintenance Departments and were developed so as to not exclude a variety of vendors. Options included removal of existing body and installation of a new rear - loading body equipped with an access door, strobe and dual buzzer. On June 8, 2005, a total of four (4) bids were received and opened from vendors. The bids are summarized as follows: Refuse Collection Vehicle Conversion Page 2 of 2 Vendor Base Bid Option 1 ORtlon 2 0 Rf ion 3 ®ptlon 4 Total Access Dual Old Body 20 Yard moor Strobe Buzzer Removal Total Truck $54,218.78 Included Included Included Included $54,218.78 J &R Equipment $55,670.00 included $450.00 Included $500.00 $56,620.00 United Engine $51,367.00 $440.00 $390.00 $90.00 $610.00 $52,897.00 McNelius $53,620.00 Included $319.00 $361.00 $1,500.00 $55,800.00 As per the tabulation above, United Engines submitted the apparent low bid for $52,597.00, including all alternates. Vehicle Maintenance and Public Works personnel have reviewed the bid proposal and found the submittal to be acceptable in functionality and serviceability and in conformance with the specification. FUNDING SOURCE: Although not originally included in the FY 04-05 budget, excess revenues are available in the OPWA fund to allow for the conversion of the vehicle. COMMENDAI'IO Staff recommends 'trustees award the conversion of the existing 1996 International to a rearm loaded vehicle to United Engines in the amount of $52,897.00 and authorization for payment. A. Bid proposals -s 111 North Main PO Box 180 Owasso, OK 74055 MEMORANDUM fO yasso FROM. MARCIA BOUT I. CONTRACT ADMINISTRATOR DATE: May 18,20(2 (918) 376-1500 FAX (918) 376-1599 wwwcltyofowasso.com See the enclosed bid packet for complete information. If you have questions concerning the specifications, contact Tim Doyle at (918) 272-4959. DOCUMENTS BID SPECIFICATIONS «2<- . \ \ \ � \ z O2 ¥� S a d« m«7_ ±£ WORKS AUTHORITY WQ y a yO , OKLAHOMA CON'I'RAC"I DOCUMENTS MKI R �'' t �= ' �» I Tirf'C7 IT -rT' OWASSO, OKLAHOMA Envelopes containing bids must be marked to identify the item being bid. The Owasso Public Works Authority expressly reserves the right to reject all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of sixty (60) calendar days from and after the date herein for the opening of bids. : RUM, GENERAL DESCRIPTION More than one bid may be submitted, The Owasso Public Works Authority reserves the right to award the bid to the bidder whose proposal best suites the needs of the Authority for the product being purchased. connection with the purchase. Said taxes must not be included in bid prices. A necessary tax exemption certificate will be provided it request. 4. BIDS — The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. Specifications — Page I INSPECTION — An acceptance inspection shall be conducted between the supplier and the Authority before delivery will be accepted. The inspection date shall be at the Authority's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's expense, prior to payment for this vehicle. PRIME CONTRACTOR use of services. of another company, the Owasso Public Works Aulhority will hold the bidder responsible for those outside services. 9. PROPOSAL 'EXPENSES — Expenses for developing the proposal are entirely the responsibility ofthe vendor and shall not be chargeable to the Owasso Public Works Authority. 10. PRIOR INFORMATION —Any infonnation which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the Owasso Public Works Authority nor the vendor. VENDOR CONTRACT — Any proposal accepted should be incorporated into the contract, which the Owasso Public Works Authority will enter into with the vendor. 12. PROPOSED COST — It is not the policy ► the Owasso Public Works Authority to negotiat� the price after the vendor is selected. The supplied bid form shall include one price for the basic specified vehicle conversion equipment and options. All bids delivered to the Authority shall be sealed and visibly marked SEALED BID. 13. CONTACT PERSON — Questions and clarification concerning this bid shall be directed to Tim Doyle by calling (918) 272-4959 Monday through Friday 8:00 a.m. to 5:00 p.m. Specifications — Page 2 BODY/PACKER A. Must be new, unused and of current year of manufacture,. Body design must have been in production for a minimum of two (2) years, with over 50 Units currently in service. Proto , , tyl) c or test bodies are not acceptable. comply B. Must be in conformance with the latest ANSI 79245.1 recommended safety standards in effect on the date of manufacture. Comply R Compaction: Shall be a minimum of one thousand (19000) pounds per square yard. Comply G. Hydraulic System: (4). The pump shall be a high pressure gear bW of cast iron construction with roller bearings. It shall incorporate a dry valve and constant flow valve. Comply with Part 1. Hot Shift with EOS does not incorporate a dry valve or constant flow valve. (5). The marriage system shall be of a PTO type with the transmission and shall include an over-speed cut-off mechanism. Comply Specifications — Page 3 It. Hydraulic Cart Lift System: (2). Two (2) cart tippers shall be iDstalled. The cart tippers shall be a Totter Heavy Duty "Highlift" (3065-HL-8C24) rotary style tipper or approved equal. Comply Ejection System: The load shall be ejected byrnears of a full ejection system. The ejector panel shall traverse the entire length of packer body in a uniform, continuous motion. Load ejection by means of non-uniform or repeated application of ejection panel pressure is not acceptable. The ejector panel may be a free-floating mechanism or employ high-density polyethylene or metal wear shoes with greaseable steel rollers. Comply J. Hardware: All hardware shall be of Grade 5 or above. American Standard fittings or . hardware are preferred. comply K. Operator's Manuals: Two (2) complete sets of manuals (operator, service, and parts) shall be supplied upon delivery. comply L. Safety: The vehicle shall comply with all federal D.O.T. standards and laws. Comply mvnffc�� A. Left hand access door comply B. Center-mounted strobe light comply C. Dual buzzer kit Comply D. Removal • old body comply Specifications — Page 4 OPTION A: Left hand access door 440.00 OPTION B: Center mounted strobe light $ 390.00 OPTION C- 90.00 Dual buzzer kit OPTION D: 610.00 Removal of old body S_ TOTAL BASE BID AND ALL OPTIONS 52,897.00 TIME OF DELIVERY: 60 calendar days from date of award. I hereby acknowledge that I have read the specifications and that I am legafly bound by the statements on thi� Bid Proposal - Submittal Pages, Signat re Manager of Environmental Equipment Group Title United Engines, LLC BID OPENING- JUNE 8,2005 @200 P.M. COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. NON-COLLUSION BID AFFIDAM STATE OF Oklahoma Oklahoma )SS COUNTY OF Name: Roy F Temple Signat4re M Commission Expires: NOTICE OF AWARD M Item Description: CONVERSION OF SIDE LOADER REFUSE VEHICLE TO A REAR LOADER REFUSE VEHICLE The OWNER has considered the BID submitted by you for the above described item in response to its invitation to bid. You are hereby notified that your BID has been accepted for the conversion of a 1996 Intemational refuse vehicle from a side-loader body to a 20-yard high-compaction rear-loader in the total amount of Dated this day of 2005 M. Title: Contract Administrator Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of 2005. M CONTRACT FOR EQUIPMENT AND SERVICES THIS AGRFEMENT, made this _ day of____, 2005, between the Owasso public WorlcsAouthority (. A LTTHORITY), and WITNESSETH: (CONMIRRACTOR). I - That for and in consideration of the sum of CONTRACTOR will complete for AUTHORITY the conversion of a 1996 International refuse vehicle from a side-loader body to a 20-yard high-compaction rear-loader body as indicated in the specifications. 2. The CONTRACTOR will furnish all of the labor and other services necessary to complete t work and deliver the vehicle as required in the Contract Documents and Bid Specifications. 3. The AUTHORITY shall pay the CONTRACTOR upon acceptance of delivery of the vehicle and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5 This instrument, supplemented by the Contract Documents, contain's the entire agreeme between the partiesi, and no statement, promise or inducement made by either party, or the age of either party, that is not contained in this written Contract shall be valid or binding. I 6. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed here-ill. 7. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. 0 Sherry Bishop, Authority Secretary Craig Thoendel, Chairperson Authority Attorney CONTRACTOR M Printed Name & Title Contract for Equipment & Services — Page 2 NON COLLUSION fNVOICE AFFIDAVIT Oklahoma STATE OF Oklahoma ss COUNTY OF Si jt7� Roy F Temple Manager Environmental Equipment Group Subscribed and sworn before me this 11 day o: My Commission Expires: Printed Name & Title Commission NOTE: I TO- THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORIKS AUTHORITY FROM. SHERRY BISHOP FINANCE DIRE' CTOR SUBJECT- RESOLUTION NO. 2005-01 FISCAL YEAR 2005-2006 BUDGET DATE- June 17, 2005 State statutes require adoption of an annual budget by resolution. OPWA Resolution No. 2005- 01 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. I I; , E--- - a =- The staff recommends Trustee approval of Resolution No. 2005-01 adopting a fiscal year 2005- 2006 budget for the OPWA. Resolution No. 2005-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE OWASSO PUBLIC WORDS AUTHORITY; CLASSIFYING REVENUES FOR EACH FUND; ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS- It is the intent of the Owasso Public Works Authority to adopt an operating budget for fiscal year 20052006: and WHEREAS: The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS. Public access to the adopted budget is desired; and WHEREAS. Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RE, SOL,VED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY- THAT: The revenues, expenditures and transfers as shown shall be appropriated: Revenue and Fund Transfers In $20,075,500 Personal Services Expenditures $1,685,520 Material & Supplies Expenditures $2,355,743 Other Services & Charges Expenditures $714,065 Capital Outlay Expenditures $500,500 Debt Service Expenditures $5,698,660 Fund Transfer Expenditures $9,060,000 THAT: The effective date of this Resolution shall be July 1, 2005. APPROVER AND ADOPTED this 21" day of June, 2005 by the Trustees of the Owasso Public Works Authority. Stephen Cataudella, Vice Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Attorney