HomeMy WebLinkAbout2005.07.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: July 5, 2005
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on
Friday, July 1, 2005.
J Adm' istrative Assistant
AGENDA
Call to Order
Mayor Craig Thoendel
2. Invocation
Chuck Self, First Baptist Church
1 Flag Salute
d. Roll Call
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5. Presentation of the Character Trait of Gentleness, followed by a Public Service
Announcement.
Jessica Hunt, Owasso Character Council
6. Presentation of Employee of the Month
Mr. Ray
Mr. Ray will introduce the Employee of the Month for July 2005.
7. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the June 21, 2005 Regular Meeting.
Attachment # 7 -A
B. Approval of Claims.
Attachment # 7 -B
Co Approval of Ordinance No. 816, an ordinance approving rezoning request OZ 05 -02,
containing approximately 27.59 acres, more or less, from AG (Agricultural District) to
CG (Commercial General) and 8.06 acres, more or less, from AG (Agricultural
District) to OM (Office Medium). The subject property is located east of the Owasso
Expressway, between E. 98'11 Street Forth and E. 101St Street Forth.
Attachment # 7-C
Staff will recommend Council approval of Ordinance No. 816 and has listed this item
in the consent section of the agenda based on Council actions taken June 21, 2005 to
approve the rezoning request.
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D. Approval of Ordinance No. 817, an ordinance approving rezoning request OZ 05 -01,
containing approximately 166.28 acres, more or less, from AG (Agricultural District)
to RS -3 (Residential Single Family District). The subject property is located on the
south side of E. 76th Street North, % mile east of N. 1291h East Avenue.
Attachment # 7 -D
Staff will recommend Council approval of Ordinance No. 817 and has listed this item
in the consent section of the agenda based on Council actions taken June 21, 2005 to
approve the rezoning request.
E. Approval of Ordinance No. 818, an ordinance approving a planned unit development,
OPUD 05 -01, containing approximately 166.28 acres, more or less, located on the
south side of E. 76th Street North, % mile east of N. 129th East Avenue.
Attachment # 7 -E
Staff will recommend Council approval of Ordinance No. 818 and has listed this item
in the consent section of the agenda based on Council actions taken June 21, 2005 to
approve the planned unit development request.
F. Approval and authorization for payment of the court ordered workers' compensation
settlement in the amount of $29,040 and $873.60 payable to the Oklahoma Tax
Commission.
Staff will recommend Council approval and authorization of the court ordered
workers' compensation settlement.
8. Consideration and appropriate action relating to a request for Council approval to award
the FY 2004 -05 Street Repair Contract and approval of an amendment to the FY 05 -06
Streets Division Capital Outlay Budget.
Ms. Stagg
Attachment #8
Staff will recommend Council approve the award for the FY 2004 -05 Street Repair
Contract to Becco Contractors Incorporated of Tulsa, Oklahoma in the amount of
$ 126,266.25 and approval of a supplemental appropriation to the FY 05 -06 Streets
Division Capital Outlay Budget, increasing expenses by $ 126,266.25.
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9. Consideration and appropriate action relating to a request for Council approval of
Ordinance No. 819.
Ms. Bishop
Attachment #9
Staff will recommend Council approval of Ordinance No. 819, an ordinance relating to the
administration of purchases and cash disbursements of the City of Owasso by amending
Part 7 (Chapter 1, Finance and Budget Administration) of the "Code of Ordinances ".
10. Consideration and appropriate action relating to a request for Council confinnation of the
Mayor's appointments to various Boards and Commissions. It is requested that each
individual appointment be confirmed by separate vote. (Items 10 -1 through 10 -48 will
require a separate motion and second for each confirmation.)
Mayor Thoendel
Attachment #10
I m Councilor Susan Kimball, Transportation Policy Committee — One Year Term
2. Ana Stagg, Alternate, Transportation Policy Committee — One Year Term
3. Ana Stagg, Transportation Technical Committee — One Year Term
4. Joe Nurre, Alternate, Transportation Technical Committee — One Year Tenn
5. Rodney Ray, Legislative Consortium — One Year Tern
6. Eric Wiles, Alternate, Legislative Consortium — One Year Term
7. Sherry Bishop, Regional Metropolitan Utility Authority— One Year Tern
8. Ana Stagg, Alternate,, Regional Metropolitan Utility Authority — One Year Term
9. Trish Hauser, Board of Adjustment, Term Ending 6 -30-08
10. Craig Wallace, Board of Adjustment, Term Ending 6 -30 -08
11. Jack Green, Personnel Board, Tern Ending 6 -30 -08
12. Dan Draper, Planning Commission, Tern Ending 6 -30 -08
13. Vice Mayor Steve Cataudella, Annexation Committee, One Year Tenn
14. Councilor Gary Cochran, Annexation Committee, One Year Term
15. Duane Coppick, Annexation Committee, One Year Term
16. Dan Draper, Annexation Committee, One Year Term
17e Ken Fisher, Annexation Committee, One Year Term
18. Bill Roach, Annexation Committee, One Year Term.
19. Lonny Fisher, Annexation Committee, One Year Term
20. Dan Yancey, Annexation Committee, One Year Tern
21. Tim Rooney, Annexation Committee, One Year Term
22. Eric Wiles, Annexation Committee, One Year Term
23. Rickey Hayes, Annexation Committee, One Year Tern
24. Ana Stagg, Annexation Committee, One Year Term
25. Julie T. Lombardi, Annexation Committee, One Year Tenn
26� Ana Stagg, INCOG Environmental Policy Committee, One Year Tenn
27. Councilor Susan Kimball, Capital Improvements Committee, One Year Tenn
28. Councilor Brent Colgan, Capital Improvements Committee, One Year Term
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29m Ray Haynes, Capital Improvements Committee, One Year Term
30. Tom Kimball, Capital Improvements Committee, One Year Tenn
31. Frank Enzbrenner, Capital Improvements Committee, One Year Tenn
32. Trish Hauser, Capital Improvements Committee, One Year Tenn
33, Dale Pride, Capital Improvements Committee, One Year Tenn
34. Mike Ames, Capital Improvements Committee, One Year Term
35. Craig Wallace, Capital Improvements Committee, One Year Term
36. Larry Siegrist, Capital Improvements Committee, One Year Term
37, Sherry Bishop, Capital Improvements Committee, One Year Term
38. Lonny Fisher, Capital Improvements Committee, One Year Term
39. Dan Yancey, Capital Improvements Committee, One Year Tenn
40. Eric Wiles, Capital Improvements Committee, One Year Tenn
41. Tim Rooney, Capital Improvements Committee, One Year Tenn
42, Rodney Ray, Capital Improvements Committee, One Year Term
43. Rickey Hayes, Capital Improvements Committee, One Year Tenn
44. Ana Stagg, Capital Improvements Committee, One Year Term
45. David Charney, Economic Development Authority — Term Ending 6 -30 -10
46® Ray Thomas, Economic Development Authority — Term Ending 6 -30 -07
47. Gary Akin, Economic Development Authority — One Year Term
48. Mice Mayor Steve Cataudella, Economic Development Authority, One Year Term
The Mayor will recommend Council confirmation of the appointments to the various
Boards and Commissions.
11. Report from City Manager,
12. Report from City Attorney,
13. Report from City Councilors.
14. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
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15. Adjournment.
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OWA_SSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 21, 2005
The Owasso City Council met in regular session on Tuesday, June 21, 2005 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, June 17, 2005.
ITEM 1. CALL TO ORDER
The meeting was called to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Glenn Krispense of Discovery Bible Fellowship.
ITEM 3. FLAG SALUTE
Councilor Brent Colgan led the flag salute.
ITEM 4. ROLL CALL
PRESENT
Steve Cataudella, Vice Mayor
Gary Cochran, Councilor
Brent Colgan, Councilor
Susan Kimball, Councilor
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
ABSENT
Craig Thocndel, Mayor
ITEM 5. READING OF THE MAYOR'S PROCLAMATION
Vice Mayor Cataudella read a proclamation declaring Tuesday, June 21, 2005 .Eagle Scout
Gregory Thomas Guziar° Day in the City of Owasso.
Owasso City Council .Tune 21, 2005
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the June 7, 2005 Regular Meeting and the June 14,
2005 Special Meeting.
B. Approval of Claims.
Mr. Colgan moved, seconded by Mr. Cochran, to approve the Consent Agenda with claims
totaling $1,351,905.06, self - insurance medical claims & fees totaling $49,127.16, and payroll
claims totaling $276,366.88.
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF OPUD 05-01, A PLANNED UNIT
DEVELOPMENT
Mr. Wiles presented the item. Citizens addressing the Council to speak against approval of
OPUD 05 ®01 were Mr. Randy Gorrell, Ms. Malenda Kerschner, Mr. Ross Kerschner, Mr. Willis
Roberts, Mr. Arley Owens, Mr. Stephen Farwell, Ms. Glynis Hess and Ms. Shirley Russell.
Speaking for approval was Mr. Noble Sokolosky. The Councilors addressed the Citizens'
concerns and explained the position of the Council. Mr. Cochran moved to approve OPUD 05-
01 with staff recommendations. The motion was seconded by Ms. Kimball.
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4-0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF REZONING REQUEST OZ 05 -01
Mr. Wiles presented the item. Mr. Colgan moved, seconded by Mr. Cochran, for Council
approval of rezoning request OZ 05 -01, containing approximately 166.28 acres, more or less,
from AG (Agricultural District) to RS-3 (Residential Single Family District). The subject
property is located on the south side of East 76"' Street North, % mile cast of North 129"' East
Avenue.
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Owasso City Council .Tune 21, 2005
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF REZONING REQUEST OZ 0503
Mr. McCulley presented the item. Mr. Cochran moved, seconded by Mr. Colgan, for Council
approval of rezoning request OZ 0503, containing approximately 27.59 acres, more or less,
from AG (Agricultural District) to CG (Commercial General) and 8.06 acres, more or less, from
AG (Agricultural District) to OM (Office Medium). The subject property is located east of the
Owasso Expressway, between East 98th Street North and East 101" Street North.
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE FINAL PLAT FOR ATOR
CENTER
Mr. McCulley presented the item. Ms. Kimball moved, seconded by Mr. Cochran, for Council
approval of the Ator Center Final Plat. The subject property is located on the northwest corner
of East 86th Street North and the Owasso Expressway, on the cast and west side of North Garnett
Road, and contains three commercial lots on approximately 9.73 acres, more or less.
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 815
Mr. Wiles presented the item. Mr. Colgan moved, seconded by Ms. Kimball, for Council
approval of Ordinance No. 815, an ordinance amending the current Flood Damage Prevention
Ordinance by including a reference to the date of the effective Flood Insurance Rate Map.
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
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Owasso City Council
.Tune 21, 2005
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF SUPPLEMENTAL
APPROPRIATIONS TO VARIOUS FUNDS
Ms. Bishop presented the item. Ms. Kimball moved, seconded by Mr. Cochran, for Council
approval of the following amendments to the FY 04 -05 budget:
Increase the General Fund revenues and expenditures by $543,360
Increase Workers' Comp Self Insurance Fund expenditures by $20,000
Increase Healthcare Self Insurance Fund revenues and expenditures by $120,000
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2005 -10
Ms. Bishop presented the item. Mr. Cochran moved, seconded by Ms. Kimball, for Council
approval of Resolution No. 2005-10 adopting a fiscal year 2005-2006 budget for the General
Fund and all other funds of the City.
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
ITEM 14. CONSIDERATION AND APPROPRIATE
APPOINTMENT OF JULIE TROUT LOMBARDI AS CITY ATTORNEY
Vice Mayor Cataudella introduced Julie Trout Lombardi and called for a motion. Mr. Colgan
moved, seconded by Mr. Cochran, to appoint Julie Trout Lombardi as City Attorney.
YEA: Cataudella, Cochran, Colgan, Kimball
NAY: None
Motion carried 4 -0.
ITEM 15. REPORT FROM CITY MANAGER
Mr. Ray introduced Joe Robertson and Lee Payden, representing the Quality of Service Coalition
of which the City of Owasso is a member.
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Owasso City Council
June 21, 2005
They spoke to the Council regarding the Coalitions' efforts in bringing about improvements in
the quality of service provided by AEP -PSO, ONG and OGE.
ITEM 16. REPORT FROM CITY ATTORNEY
None
ITEM 17. REPORT FROM CITY COUNCILORS
Councilor Kimball mentioned the good participation at the recent Art in the Park and announced
that the next Art in the Park was scheduled for June 27.
ITEM 18. NEW BUSINESS
None
ITEM 19. ADJOURNMENT
Ms. Kimball moved, seconded by Mr. Cochran, to adjourn.
YEA: Cataudalla, Cochran, Colgan, Kimball
NAY: None
Motion cared 4 -0 and the meeting was adjourned at 8:21 p.m.
Pat Fry, Minute Clerk
E
Steve Cataudella, Vice Mayor
CITY OF OWASSO
iAlligmTRO C .mac ) 1- 1 6114A
VENDOR
DESCRIPTION
AMOUNT
TREASURER PETTY CASH
DEPOSIT REFUNDS
100.00
TREASURER PETTY CASH
DEPOSIT REFUNDS
50.00
REFUND TOTAL
150.00
SAV -ON PRINTING
COURT FORMS
581.67
BAILEY, MATT
BAILIFF DUTIES
300.00
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
6.70
MUNICIPAL COURT DEPT TOTAL
888.37
TREASURER PETTY CASH
CITY MGR EXPENSES
452.85
TREASURER PETTY CASH
OFFICE SUPPLIES
18.43
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
40.30
SAMS CLUB
OPERATING SUPPLIES
22.00
TREASURER PETTY CASH
MEETING EXPENSE
220.35
OFFICE DEPOT
OFFICE SUPPLIES
17.56
IMPERIAL FIREWORKS
COMMUNITY EVENT
15,000.00
MANAGERIAL DEPT TOTAL
15,771.49
CHARNSTROM
MAIL BAG
91.53
AZTEC BUSINESS SERVICES
CONSULTATION
75.00
TREASURER PETTY CASH
MILEAGE - BISHOP
77.88
FINANCE DEPT TOTAL
244.41
OFFICE DEPOT
OFFICE SUPPLIES
&01
VIDEO REVOLUTIONS
VIDEO DUBBING
28.84
JOHNSTON, DAN
PUBLIC SERVICE ANNOUNCEMENTS
1,310.00
WORLD PUBLISHING COMPANY
EMPLOYMENT ADS
195.92
TREASURER PETTY CASH
MILEAGE -HUNT
64.80
HUMAN RESOURCES DEPT TOTAL
1,607.57
PITNEY BOWES
OFFICE SUPPLIES
116.91
OFFICE DEPOT
OFFICE SUPPLIES
172.40
EXECUTIVE COFFEE SERVICES
SUPPLIES
80.44
CINTAS CORPORATION
MAT SERVICES
30.15
CINTAS CORPORATION
MAT SERVICES
60.30
NEIGHBOR NEWSPAPER
LEGAL NOTICES
593.60
SOUTHWESTERN BELL
PHONE USE
50.62
SOUTHWESTERN BELL
PHONE USE
864.20
FEDEX
POSTAGE
13.11
US POSTMASTER
POSTAGE
500.00
RESERVE ACCOUNT
POSTAGE
2,000.00
TULSA COUNTY CLERK
FILING FEES
70.00
GENERAL GOVERNMENT DEPT TOTAL
4,551.73
OFFICE DEPOT
OFFICE SUPPLIES
149.10
TULSA COUNTY CLERK
FILING FEES -LIENS
15.00
CARD CENTER
CAR RENTAL
105.95
CDW GOVERNMENT
WINDOWS UPGRADE
127.39
COMMUNITY DEVELOPMENT DEPT TOTAL
397.44
VENDOR
DESCRIPTION
AMOUNT
TRIAD PRINTING
BUS CARDS- DEARING
40.00
A -OK SIGNS
INSPECTOR SHIRTS
105.00
TRIAD PRINTING
ENG DESIGN CRITERIA
350.00
ENGINEERING DEPT TOTAL
495.00
FEDEX
POSTAGE
12.68
WAL -MART COMMUNITY
WIRELESS ROUTER
159.76
FEDEX
SHIPPING
17.55
CINGULAR WIRELESS
PHONE USE
57.72
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
6.70
FALCON AUDIO
VIDEO CARD
80.00
STRATEGIC CONSULTING INT'L
GIS IMPLEMENTATION
7,685.00
INFORMATION SYSTEMS DEPT TOTAL
8,019.41
OFFICE DEPOT
OFFICE SUPPLIES
92.13
SAMS CLUB
OPERATING SUPPLIES
21,82
BAILEY EQUIPMENT
HUBS FOR MOWER
504.60
JOHN DEERE LANDSCAPES
LANDSCAPING - PLANTS CITY HALL
108.00
L & S DEDMON TRUCKING
TOP SOIL
375.00
LOWES COMPANIES
MAINT SUPPLIES
234.45
BROWN FARMS SOD
SOD
275.00
UNIFIRST CORPORATION
UNIFORM RENTAL
64.16
COLLISION CENTER OF OWASSO
REPAIR'99 DODGE
259.31
A PLUS SERVICE
INSTALLATION - PROTECTORS
300.00
FLYNN'S PEST CONTROL
PEST CONTROL
110.00
FALCON AUDIO
INSULATION
967.96
BURDWORKS
STAIRSTEP REPAIR
375.00
DIST II PROBATION COMMUNITY CORR
DOC WORKER PROGRAM
550.58
TREASURER PETTY CASH
DOC LUNCHES
86.88
CINGULAR WIRELESS
PHONE USE
29.55
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
6.70
A PLUS SERVICE
VARIABLE FREQ DRIVES
7,200.00
ABCO RENTS & SALES
FLOORING
2,405.00
SUPPORT SERVICES DEPT TOTAL
13,966.14
BAILEY EQUIPMENT
MAINT SUPPLIES
67.50
CEMETERY DEPT TOTAL
67.50
OFFICE DEPOT
OFFICE SUPPLIES
62.52
ONYX CORPORATION
TONER CARTRIDGES
39.95
OFFICE DEPOT
OFFICE SUPPLIES
372.27
TREASURER PETTY CASH
OFFICE SUPPLIES
21.05
SAWON PRINTING
PRINTING
214.35
OFFICE DEPOT
OFFICE SUPPLIES
28.49
SA -SO
ROAD FLARES
277.32
STRATHE VETERINARY
VET SUPPLIES
49,75
OKLAHOMA POLICE SUPPLY
GLOVES
29.95
PATROL TECHNOLOGY
HOLSTER REPLACEMENT
93.00
PATROL TECHNOLOGY
BIKE PATROL UNIFORMS
422.00
OKLAHOMA POLICE SUPPLY
BIKE PATROL UNIFORMS
63.44
LEE'S BICYCLE SHOP
HELMETS /GLOVES /PATCHES
495.83
LAW ENFORCEMENT PSYCH SERVICES
PSYCHOLOGICAL TESTING
320.00
INTEGRIS HEALTH
PHYSICALS
2,325.00
VENDOR
DESCRIPTION
AMOUNT
USIS COMMERCIAL SERVICES
CREDIT REPORTS
55.00
LEE'S BICYCLE SHOP
WHEEL REPAIR
69.99
SOUTHWESTERN BELL
PHONE USE
50.10
SOUTHWESTERN BELL
PHONE USE
864.20
CINGULAR WIRELESS
WIRELESS SVS- DEPUTY CHIEF
43.77
NATIONAL SAFE KIDS CAMPAIGN
TRAINING - WELLS /ROSE
120.00
OGIA
CONFERENCE- JOBE/WELLS
400.00
BILTMORE HOTEL -OKC
LODGING- JOBE/WELLS
118.00
LEE'S BICYCLE SHOP
COMPUTERS
139.96
DELL MARKETING L.P.
COMPUTERS
3,313.14
SHARP COMMUNICATION
PARTITION FOR VEHICLE
474.00
POLICE DEPT TOTAL
10,463.08
ONYX CORPORATION
TONER CARTRIDGES
39.90
BDU.COM
UNIFORM PANTS
664.67
WAL -MART COMMUNITY
OPERATING SUPPLIES
4.72
SAMS CLUB
OPERATING SUPPLIES
11.76
TOTAL RADIO
RADIO REPAIR
429.00
DEPT OF PUBLIC SAFETY
OLETS RENTAL
350.00
POLICE COMMUNICATIONS DEPT TOTAL
1,500.05
THOMPSON'S GENERAL STORE
SHELTER SUPPLIES
107.88
OFFICE DEPOT
PRINTER CARTRIDGES
55.58
WAL -MART COMMUNITY
OPERATING SUPPLIES
4.80
SAMS CLUB
OPERATING SUPPLIES
124.37
HILLS PET NUTRITION
SHELTER SUPPLIES
218.75
ALLIANCE MEDICAL
RUBBER GLOVES
78.17
T -SHIRT EXPRESS ETC
SHIRTS
61.34
STRATHE VETERINARY
EUTHANASIA SERVICES
18.00
CITY OF TULSA
EUTHANASIA SERVICES
148.00
STRATHE VETERINARY
EUTHANASIA SERVICES
18.00
DALE & LEES SERVICE
A/C REPAIR
1,110.00
SOUTHWESTERN BELL
PHONE USE
3.77
LISA LONG
TUITION REIMBURSEMENT
420.00
ANIMAL CONTROL DEPT TOTAL
2,368.66
CULLIGAN OF TULSA
WATER
22.29
WAL -MART COMMUNITY
MAINT SUPPLIES
171.63
LOWES COMPANIES
MAINT SUPPLIES
438.14
YALE UNIFORM RENTAL
UNIFORM RENTAL
314.62
CROW BURLINGAME
REPAIR SUPPLIES
188.57
ESPO CONSTRUCTION COMPANY
STATION REPAIRS
6,759.70
CINGULAR WIRELESS
PHONE USE - CHIEFS
182.33
BMI SYSTEMS OF TULSA
COPIER RENTAL/MAINT
242.58
SOUTHWESTERN BELL
PHONE USE
33.35
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
61.35
BEST WESTERN
LODGING - MORTON
312.00
BEST WESTERN
LODGING- ATWELL
312.00
BEST WESTERN
LODGING- KELLEY
312.00
BEST WESTERN
LODGING -SMITH
312.00
FIRE SERVICE TRAINING OSU
TRAINING - MORTON
100.00
FIRE SERVICE TRAINING OSU
TRAINING- ATWELL /KELLEY /SMITH
300.00
FIRE DEPT TOTAL
10,062.56
VENDOR
DESCRIPTION
AMOUNT
L & M OFFICE FURNITURE
TABLES FOR EOC
940.00
FALCON AUDIO
CABLE/WIRING -EOC
352.26
EMERGENCY PREPAREDNESS DEPT TOTAL
1,292.26
ATWOODS
SAW BLADE /SPRAY PAINT
20.47
EQUIPMENT ONE
PROPANE BOTTLE -HOT BOX
90.68
BROWN FARMS SOD
SOD
3.96
FLINT TRADING
THERMOPLASTIC
162.56
STEVES WHOLESALE
HAMMER
13.28
TREASURER PETTY CASH
SHIPPING FEE
23.00
EQUIPMENT ONE
RENTAL -DRILL
30.00
TWIN CITIES READY MIX
CONCRETE
1,245.00
EQUIPMENT ONE
TILLER RENTAL
53.60
APAC SERVICE CENTER STANDARD
SIDEWALK REHAB 11/02/04
8,469.53
STREETS DEPT TOTAL
10,112.08
O'REILLY AUTOMOTIVE
VEHICLE CLEANER
8.98
TULSA NEW HOLLAND
PIN -BRUSH HOG
4.88
STORMWATER MAINT DEPT TOTAL
13.86
TREASURER PETTY CASH
MAINT SUPPLIES
10.09
ADT SECURITY SERVICES
SECURITY SERVICES
43.36
JB STIGALL
PARK MOWINGS
585.00
WASHINGTON CO RWD 3
WATER - MCCARTY PARK
20.00
SOUTHWESTERN BELL
PHONE USE
0.02
PARKS DEPT TOTAL
658.47
OFFICE DEPOT
OFFICE SUPPLIES
116.82
AMINIS
POOL TABLE COVERS
399.96
LOWES COMPANIES
MAINT SUPPLIES
16.77
SOUTHWESTERN BELL
PHONE USE
0.41
US POSTMASTER
MAILING PERMIT
150.00
DELL MARKETING L.P.
MONITOR
239.99
SAMS CLUB
CHAIRS - COMMUNITY CENTER
546.00
COMMUNITY CENTER DEPT TOTAL
_
1,469.95
OFFICE DEPOT
OFFICE SUPPLIES
34.14
BROKEN ARROW ELECTRIC
TRACK LIGHT FIXTURES
302.84
HISTORICAL MUSEUM DEPT TOTAL
336.98
JAMAR TECHNOLOGIES
TRAFFIC COUNTER TAPE
73.58
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
3.60
AUDIO DIMEMSIONS COMMERCIAL DIVISION
PRESENTATION EQUIPMENT
6,550.00
DELL MARKETING L.P.
LAPTOP
2,143.52
ECONOMIC DEVELOPMENT DEPT TOTAL
8,770.70
GENERAL FUND TOTAL
93,207.71
HENDERSON, BETTY
REFUND #6348
83.40
SECURE HORIZONS
REFUND #5810
78.15
OFFICE DEPOT
OFFICE SUPPLIES
128.37
PACE PRODUCTS
AMBULANCE CHARGES
63.00
CINGULAR WIRELESS
MEDICLAIMS
CARD CENTER
FIRE SERVICE TRAINING OSU
TULSA ABSTRACT & TITLE CO
APAC SERVICE CENTER STANDARD
OFFICE DEPOT
SAMS CLUB
O'REILLY AUTOMOTIVE
UNIFIRST CORPORATION
AMERICAN HOSE & SUPPLY
CROW BURLINGAME
GENUINE PARTS COMPANY
B & M OIL COMPANY
TULSA NEW HOLLAND
ATWOODS
QUIKSERVICE STEEL
OK TRUCK SUPPLY
LENOX WRECKER SERVICE
O'REILLY AUTOMOTIVE
FRICTION PRODUCTS BRAKE REBUILDERS
SOUTHWESTERN BELL
CINGULAR WIRELESS
EASY LEASING OF OKLAHOMA
PPO SOLUTIONS
PPO SOLUTIONS
PPO SOLUTIONS
PPO SOLUTIONS
MEDICAP PHARMACIES
THIRD PARTY SOLUTIONS
WORKING RX
SUMMIT PHYSICAL THERAPY
ASSOCIATED ANESTHESIOLOGISTS
CENTRAL STATES ORTHOPEDIC
CENTRAL STATES ORTHOPEDIC
ORTHOPEDIC HOSPITAL OF OK
TULSA DIAGNOSTIC IMAGING
EMPI, INC
FIRST STEPS O & P
OK WORKERS COMP COURT
GOSVENER, B C/O BRYCE A HILL, HIS ATTORNEY
GOSVENER, B C/O BRYCE A HILL, HIS ATTORNEY
GOSVENER, B C/O BRYCE A HILL, HIS ATTORNEY
DJ ORTHOPEDICS
GOSVENER, B C/O BRYCE A HILL, HIS ATTORNEY
tESCRIPTION
AMOUlJT
PHONE USE - OTHERS
65.16
MONTHLY SERVICES
3,563.99
TRAVEL- WAKELY
587.20
TRAINING - KELLEY
45.00
AMBULANCE SERVICE FUND TOTAL
4,614.27
LEGACY LEASING
725.00
CAPITAL IMPROVEMENTS FUND TOTAL
725.00
SIDEWALK REHAB 11/02/04
8,469.54
CAPITAL PROJECTS GRANT FUND TOTAL
8,469.54
OFFICE SUPPLIES
21.60
OPERATING SUPPLIES
9.83
SHOP SUPPLIES
26.29
UNIFORM RENTAL
103.32
PARTS FOR RESALE
86.30
PARTS - ANIMAL CONTROL VEHICLE
20.00
OPERATING SUPPLIES
122.04
BULK - HYDRAULIC FLUID /OIL
949.18
PARTS- BACKHOE
1227
PARTS FOR RESALE
7.33
WELDED TUBING
33.50
PARTS FOR TRAILER
16.95
TOWING
50.00
PARTS FOR RESALE
1,453.06
PARTS FOR RESALE
310.60
PHONE USE
2.57
PHONE USE
28.99
TIRE MOUNTING MACHINE
2,605.26
CITY GARAGE FUND TOTAL
5,859.09
R03315
22.90
806205
41.72
D07234
1 1.42
R05074
34.40
M09304
12.99
D05265
44.63
C08054
126.76
R03315
46.90
R05074
315.90
803315
924.61
805074
'1,726.25
R05074
2,318.40
B06203
967.77
R03315
80.50
805074
59.84
G02264
75.00
G02264
528.00
602264
528.00
G02264
12,936.00
B05055
71.00
G02264
528.00
WELLS, JACK D
OK TAX COMMISSION SPECIAL TAX UNIT
COLLISION CENTER OF OWASSO
KEYS, JERRY & MARLENE
SOUTHWESTERN BELL TELEPHONE CO
.tESCRIPTION AMOUNI
W07294 528.00
G02264 798.60
WORKERS COMB FUND TOTAL 22,727,59
COLLISION REPAIR 2,333.74
LIABILITY SETTLEMENT 2,500,00
TORT CLAIM 376.79
SELF INSURANCE FUND TOTAL 5,210.53
GRAND TOTAL 140,813.73
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
PAID PER •' s ;
VENDOR •°
AETNA HEALTHCARE MEDICAL SERVICE
ADMIN FEE
STOP LOSS FEE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
VSP ADMIN FEE
VISION DEPT TOTAL
Y
26,454.85
3,003.34
2,942.62
28,440.63
60,841.44
788.93
788.93
61,630.37
CITY OF OWASSO
GENERAL FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 6/25/2005
Department Overtime Expenses Total Expenses
Municipal Count ; 0.00 31179:35
Managerial 0.00 11.093.21
Human Resourses 0.00 5,729.29
'Community Development 0.00 12,361:27
Engineering 0.00 7.321.10
Support Services 0.00 6,336.68
Central Dis
358.66 7,995.94
Fire
1,805.32
67,175.89
Emergency Preparedness
0.00
1,778.28
Streets
116.96
7,596.61
Stormwater /ROW Maint.
7,435.10
7,435:10
Park Maintenance
0.00
7,721.18
Community- Senior Center
0.00
4,562.48
Historical Museum
0.00
2,43529
Economic Development
0.00
3,425.49
General Fund Total $11,659,52 1 $280,029.30
Ambulance Fund
Fund Total $411.00 $12,542.36
Emergency 911 Fund
Worker's Comp Self - Insurance Fund
Fund Total $2,043.10
MY
TO: THE HONORABLE MAYOR AND COUNCIL
CErY OF OWASSO
VROM: CHIP MCCULLEY
CfrY PLANNER
DATE: JUNE 28,20(SS
BACKGROUND:
At the June 21, 2005 meeting, the Owasso City Council approved a Rezoning request for
approximately 35 acres of property located east of the Owasso Expressway, between E. 98hSt N. and
E. 101s' St. N., North of First Baptist Church. Attached is a copy of Ordinance No. 816 that formally
adopts the City Council's action of June 21, 2005.
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -05 -03
CHANGING THE ZONING OF PROPERTY INSIDE THE NE 14 OF THE SW /4 OF
SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, STATE
OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF;
LESS A TRACT DESRCIBED AS FOLLOWS, TO WIT: BEGINNING AT THE
NORTHWEST CORNER OF THE NE/4 OF SW /4; THENCE EAST ALONG THE NORTH
LINE OF SAID NEA OF SWA A DISTANCE OF 510.83 FEET; S 23DEG 15'45 "W A
DISTANCE OF 32.73 FEET; THENCE SOUTHWESTERLY ON A CURVE TO THE RIGHT
HAVING A RADIUS OF 1195.92 FEET, A DISTANCE OF 348.62 FEET; THENCE S 39DEG
56'50 "W A DISTANCE OF 467.77 FEET TO A POINT ON THE WEST LINE OF SAID NE /4
OF SW /4; THENCE NORTH ALONG SAID WEST LINE A DISTANCE OF 672.33 FEET TO
THE POINT OF BEGINNING AND CONTAINING 35.5 ACRES MORE OR LESS,
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the requested rezoning of application OZ 05-
03.
NOW, THEREFORE, ORDAINED • OF
OWASSO, OKLAHOMA,
Section 1. The zoning classification of the following described property, to wit:
PARCEL 1
is hereby changed from AG Agricultural to CG Commercial General.
OZ OM3
Section 2. The zoning classification of the following described property, to wit:
A PORTION OF THE NE /4 OF THE SW /4 OF SECTION 16, TOWNSHIP 21 NORTH,
RANGE 14 EAST, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO
THE U. S. GOVERNMENT SURVEY THEREOF; BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO WIT:
COMMENCING AT THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER
(SW /4) OF SAID SECTION SIXTEEN (16), THENCE N 01 °18'54° W ALONG THE
EAST LINE OF SAID SOUTHWEST QUARTER (SW /4) A DISTANCE OF 2641.66
FEET TO THE POINT OF BEGINNING (P.O.B.), SAID POINT BEING THE
NORTHEAST CORNER OF THE NORTHEAST QUARTER OF THE SOUTHWEST
QUARTER (NE /4 SW /4); THENCE S 43 °39'51" W A DISTANCE OF 212.21 FEET TO
A POINT; THENCE S 01 °18'54" E A DISTANCE OF 1020.94 FEET TO A POINT;
THENCE S 88°36'02" W A DISTANCE OF 1023.48 FEET TO A POINT; THENCE S
43 037'47" W A DISTANCE OF 212.24 FEET TO THE SOUTHWEST CORNER OF
SAID NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (NE/4 SW /4);
THENCE N 88 036'02" E ALONG THE SOUTH LINE OF SAID NORTHEAST
QUARTER OF THE SOUTHWEST QUARTER (NE /4 SW /4) A DISTANCE OF 1323.41
FEET TO THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER OF THE
SOUTHWEST QUARTER (NE /4 SW /4); THENCE N 01 °18'54" W ALONG THE EAST
LINE OF SAID NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (NE /4
SW /4) A DISTANCE OF 1320.83 FEET TO THE POINT OF BEGINNING (P.O.B.),
SAID TRACT CONTAINS 8.07 ACRES MORE OR LESS.
is hereby changed from AG Agricultural to OM Office Medium.
Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the
same are hereby expressly repealed.
APPROVED this 5" day of July, 2005,
Shen-y Bishop, City Clerk
APPROVED AS TO FORM::
City Attorney
City of Owasso; Oklahoma
Craig Thoendel, Mayor
OZ 05-03
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: CHIP MCCULLEY
CITY PLANNER
41'r]
Fly
BACKGROUND:
At the June 21, 2005 meeting, the Owasso City Council approved a Rezoning request for
approximately 166.28 acres of property located on the south side of 76th street 1/2n-ffle east of 129h E
Ave. Attached is a copy of Ordinance No. 817 that formally adopts the City Council's action of June
21, 2005.
F1120106m, 1=01
ATTAC114LNT:
1. Ordinance No. 817
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -05 -01
CHANGING THE ZONING OF PROPERTY INSIDE THE EAST HALF OF THE
NORTHWEST QUARTER (E /2 NW /4) AND THE SOU'T'HWEST QUARTER OF THE
NORTHEAST QUARTER (SW /4 NE /4) AND THE WEST HALF OF THE SOUTHEAST
QUARTER OF THE NORTHEAST QUARTER (W /2 SE /4 NE /4) AND THE NORTH HALF
OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER (N /2 NW /4 SE /4) AND
THE NORTH HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER
(N /2 NE /4 SWA) OF SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. &
M., TULSA COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES
GOVERNMENT SURVEY THEREOF, REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the requested rezoning of application OZ 05-
01.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT,
Section 1. The zoning classification of the following described property, to wit:
PARCEL I
A TRACT OF LAND LOCATED IN THE WEST HALF (W /2) OF THE NORTHWEST
QUARTER (NW /4) OF THE NORTHEAST QUARTER (NE /4) OF SECTION THIRTY -THREE
(33), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE
INDIAN BASE AND MERIDIAN (I.B,& M.), ACCORDING TO THE U.S. GOVERNMENT
SURVEY, THEREOF, TULSA COUNTY, OKLAHOMA, BEING MORE PARTICULARLY
DESCRIBED BY METES AND BOUNDS AS FOLLOWS, TO -WIT. BEGINNING AT THE
NW CORNER OF THE W/2 NW /4 NE /4 OF SEC.33, T -21 -N, R -14 -E, I.B. &M.; THENCE N
89059'48" E ALONG THE NORTH LINE OF SAID W/2 NW /4 NE /4 A DISTANCE OF 173.56
FEET; THENCE S 00 °00'12" E A DISTANCE OF 30.00 FEET; THENCE S 47 °36'17" W A
DISTANCE OF 177.39 FEET; THENCE S 04 °26'44" W A DISTANCE OF 177.89 FEET;
THENCE S 00 012'58" W A DISTANCE OF 991.44 FEET TO A POINT ON THE SOUTH LINE
OF SAID W/2 NW /4 NE /4; THENCE N 89 °58'48" W A DISTANCE OF 30.00 FEET TO THE
SW CORNER OF SAID W/2 NW /4 NE /4; THENCE N 00 °12'58" E A DISTANCE OF 1318.39
FEET TO THE POINT OF BEGINNING.
LESS AND EXCEPT
SAID PROPERTY CONTAINING 166.28 ACRES, MORE OR LESS
OZ 05 -01
is hereby changed from AG (Agriculture), RS (Tulsa County Residential), and FD Flood District) to RS-
3 (Single Family- Residential)..
Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the
same are hereby expressly repealed.
APPROVED this 5h day of July, 2005.
ATTEST:
City of Owasso, Oklahoma
Sherry Bishop, City Clerk Craig Thoendel, Mayor
City Attorney
OZ 05-01
VVI-INUH
TO: THE HONORABLE MAYOR AND COUNCIL
Cf1rV OF OWASSO
FROMo- CE" MCCULLEY
CfrY PLANNER
ZT11 e
� 1101"All-KIII
DATE: JUNE 28,2003
Staff recommends Council approval of Ordinance No. 818.
ATTACHMENT,
1. Ordinance No. 818
2. Crown ColoRy PUD
114111 ra one''
AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT APPLICATION NO.
OPUD-0502, PROVIDING GUIDELINES FOR RESIDENTIAL DEVELOPMENT ON A
TRACT OF LAND CONTAINING APPROXIMATELY 166.28 ACRES, LOCATED IN THE
EAST HALF OF THE NORTHWEST QUARTER (P-/2 NW/4) AND THE SOUTHWEST
QUARTER OF THE NORTHEAST QUARTER (SW/4 NE/4) AND THE WEST HALF OF
THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (W/2 SEA NE/4) AND
THE NORTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER
(N/2 NW/4 SEA) AND THE NORTH HALF OF THE NORTHEAST QUARTER OF THE
SOUTHWEST QUARTER (N/2 NEA SW/4) OF SECTION 33, TOWNSHIP 21 NORTH,
RANGE 14 EAST OF THE I.B. & M., TULSA COUNTY, OKLAHOMA, ACCORDING TO
THE UNITED STATES GOVERNMENT SURVEY THEREOF.
WHEREAS, public hearings have been held regarding the request for approval of a Planned Unit
Development concerning the property herein described, and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning
Commission and all statements for and against the requested approval of OPUD-05-01.
NOW, TflEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA;
Section 1. That the zoning map of the City of Owasso, Oklahoma be amended to reflect the
supplemental designation of PUD (Planned Unit Development) on the following described property, to wit:
OPUD05-01
SAID TRACT CONTAINS APPROXIMATELY 166.28 ACRES, MORE OR LESS.
Section 2. The City Council hereby authorizes development upon such tract in accordance with the
provisions of the Outline Development Plan submitted with the application, as well as all amendments or
modifications thereto, as required by the City Council, same being hereby made a part hereof and marked
Exhibit "A°
Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same are
hereby expressly repealed.
PASSED AND APPROVED this 5`h day of July, 2005.
ATTEST: City of Owasso, Oklahoma
Sherry Bishop, City Clerk Craig Thoendel, Mayor
APPROVED AS TO FORM:
City Attorney
OPUD 05 -01
Submission for:
PLANNED UNIT DEVELOPMEN1
• 10 7060=2 4
Addition to the City of Owasso, Tulsa County
State of Oklahoma
Section Thirty-Three (33), Township Twenty-One (21) North, Range Fourteen (14) East
Submitted to:
CITY OF OWASSO, OKLAHOMA
Development Concept ............................................. 3
Statistical Summary ............................................... 4
Development Standards ........................................... 5
Homeowners' Association .......................................... 6
Platting Requirements ....... ............ 7
Site Plan Review. . . ....... .......... ......... ......... . . 7
Expected Schedule of Development ...................... 7
Maps:
Site Analysis
Underlying Zoning
I
Crown Colony 11 is a proposed planned unit development (PUD) comprised of
approximately One Hundred Sixty-Six (166) acres in Southeast Owasso, Oklahoma. The
property is located at 13500 East 76`h Street North. The site is characterized by flat and
gently rolling terrain. The existing soils on the site create no unusual development
problems that are not commonly encountered in most other area developments. Overall,
this site has excellent development possibilities.
The development is a single family residential development bordered by two subdivisions
as well as a few undeveloped tracts. Many prospective residents in today's marketplace
desire smaller, well-maintained yards along with nice homes on smaller lots while others
desire more conventional city lots. This development concept will allow both types of
homes to be developed in a manner that is consistent and well-designed.
63,'VUMIJ�� MEMITMETTIMEM,
Project Area
V. r- a.
RESIDENTIAL:
+ 166.28 gross acres
+ 166.28 gross acres
Single-Family Detached
Total Area: + 166.28 gross acres
> Requested Number of Dwelling Units: 500
4
Single-Family Detached Homesites:
Single-family detached structures intended for individual lot ownership.
Permitted Uses As permitted within RS-3 District,
By right or special exception
Minimum Lot Size 5,000 sq. ft.
> Maximum Building Height
> Minimum Front Yard if Abutting
Public Street
> Corner Lot Minimum Side Yard
Abutting Public/Private Street
> Minimum Lot Frontage*
> Minimum Lot Depth
> Minimum Rear Yard
> Minimum Side Yard
a ffm M
20 ft.
15 ft.
50 ft.
100 ft.
15 ft.
5 / 5 ft. or 0 / 10 ft.
* Cul-de-sac and pie shaped lots may have less than minimum frontage measured at
building lines.
Other Requirements:
It is intended that a preliminary and final plat will be submitted for the residential
development areas that are consistent with the concepts and development standards set
forth above. Additional requirements or modifications may be established by the city of
Owasso Planning Commission and the Owasso City Council pursuant to their review.
I
12
1111111 i IT 1: .11: M 1101111 � Ij r; Willro',
The Homeowners' Association to be established will be responsible for the maintenance
of the detention area, landscaped entrances, and all other landscaped buffers and islands,
if any. These areas are to be created by the developer and turned over to the Association
for maintenance. In the event the Association fails to maintain these areas in a proper and
safe manner, the City of Owasso will have the right to maintain these areas and assess
each lot. Should payment by any member not occur, the City of Owasso and the
Association will have the right to lien the delinquent member's real property within the
platted area.
Final documents on the Association will be filed in the future which will address rights and
requirements for association members.
6
No building permit shall be issued until the property has been included within a subdivision
plat submitted to and approved by the Owasso Planning Commission and the Owasso City
Council and duly filed of record, provided, however, that the development area may be
platted in phases. Restrictive covenants shall be established which are not inconsistent
with the terms hereof and where appropriate, the City of Owasso shall be made a
beneficiary thereof.
No building permit shall be issued for the construction of buildings within a developme
area until a site plan of the development area has been submitted to and approved by city of Owasso Planning Commission as being in compliance with the PUD • r• r • r Development r it • `•ar building • a o • -, • e• ,•
• •.
EXPECTED SCHEDULE OF DEVELOPMENT
Development of the Addition is anticipated to commence upon approval and of zoning and
platting.
64&86'
WEST
1323.62' 1323.55'
S 89*56'44' E
R 13 E
NUK-
19
Location Map
SLICE V-2000'
LEGAL DESCRIPTION
THE EAST .HALF OF THE -NORTHWEST QT - -ARTER(E2NW41 AND
FRE S01.17HWEST QUARTER Of-- THE NORTHf-ASTQI.fART!:. R (S'W/l
NE) A--QDTHL WEST ILALF OF THE SOU IHlLkSTQUA:,aER OF
HALF OF TH13. N0RTF[W`EST QUARTER OF THE SOU THEAST
QUARTER (N!2 NW/4 SE.,A),AND rl IF NOfffIl HALF OF '111E
NORTI CF,AST QUARTER OF I-I.TE (N1;2 NE,',
SR' 4) OF SECTION 33. TOWNSHIP 21 NORTH, RANGE 1.4 EAST OF
THE- I.B. & N.l.,TULSA COU-NTY, OKL.AHONIA, ACCO Ur ING TO T111
-0
UNIT.I.11) STA,CES GOVERNAEN'l SURVEY I-IIISR1, F.
ANT}
A TILACTOF LAND LOCA [ED IN'111E WESl FLALF (WW2) OfTIIE
(NW/4)
(NE /4) OF SECTION THIRTY-THREE (33), TOWNSHIP TW,F.I`,TTY-()NF.
AND ldERIDLkN fj.B.& N1.1, ACCORDING 70 URE T;.S-
GOVERNNIENT SUTRAVEY, THEREOF, TULSA COUNT.-Y-, OK.].,AHo?,IA,
BEING[ -N-I ORE PART'ICULA'RLY D E SCRIBED B Y Nil 3 l'E S AN D
mo
ROUNDS AS FO•LO'WS, TO-'VVTT: BFGNNDTGAT THF.N'WCOR.NFR
OF THE W C N %V!4 NE-`4 OF SE.C.31 T-2 1. - N-R- t 1. B.&NI.: Tfff'-NCE
489*59'4S;iEALONG'fl-fLNOR'FIT LINE Ol-S 5[D��"2 N%�""41�L A
[FiENCE, S 04'26144"W A DISTANCE 01; 1'" .S9 I liENCE, S
00't2'58," W A DISJ'ANCE OF 991-44 FEET TO .A POINUON THE.
SOUTH LINE OF SAID W:'2 :'\�'`;A NE114;THENCEN 59'5,'�AS" W' A
DJS7'A'N`CE OF 30.00 :FEET TOTHE SW CORN.I.-.R0F SAIJ) W,;2 NVV,'4
XE.4;'THENCFN 00112158" F A DISTANCE OF 131.1,9 FFFTTO THE
POINT Of BEG IN N IN G.
LESS AND L—XCEPU
A TRACT OF LAND IN THE NE/4, NW/4- OF SECTION
33, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE
I.B.&M., TULSA COUNTY, OKLAHOMA, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
SAID Sl CTION., 33: THENCE EASTA DISTANCE 07.' 1.
POINI'OFBEGIN.-NING; I"HENCES. 0'1613"WADI. DkNCEOF
1043.50% THENCE >1 5 =4'0'0" E A DIS TAJ'lCf,, 01: !65.46:;Tl-{EN'C'r"'
A CURVEI'TOTIIE I.EfTHAVYNGA RADIUS GF50'
THE.NCE N 54'0'0" E A
AND A CHORD Of: N ' �4'0'10` E 9(3,
DISTAINCL OF 4S7.26; IIIENC E N 36'52'3'-- L A DIS'TANCL OF 1. 17";
THENCE N 32'0'0" E A DISTANCE OF 376-71 ': THENCE NORTH A
DISTANCE OF 2142.52', THENCE WEST A a[SrANCE OF
PROPOSED PLANNED UNIT DEVELOPMENT
LEGAL DESCRIPTION
LEGAL
THE EAST HALF OF THE NORTHWEST QUARTER (E /2 NW /4) AND THE
SOUTHWEST QUARTER OF THE NORTHEAST QUARTER (SW /4 NE /4) AND THE
WEST HALF OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (W /2
SE /4 NE /4) AND THE NORTH HALF OF THE NORTHWEST QUARTER OF THE
SOUTHEAST QUARTER (N /2 NW /4 SE /4) AND THE NORTH HALF OF THE
NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (N /2 NE /4 SW /4) OF
SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M., TULSA
COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT
SURVEY THEREOF.
A TRACT OF LAND LOCATED IN THE WEST HALF (W /2) OF THE NORTHWEST
QUARTER (NW /4) OF THE NORTHEAST QUARTER (NE /4) OF SECTION THIRTY -
THREE (33), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST
OF THE INDIAN BASE AND MERIDIAN (I.B.& M.), ACCORDING TO THE U.S.
GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, OKLAHOMA, BEING MORE
PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS, TO -WIT:
BEGINNING AT THE NW CORNER OF THE W/2 NW /4 NEA OF SEC.33, T -21-N, R-14 -E,
I.B. &M.; THENCE N 89 °59'48" E ALONG THE NORTH LINE OF SAID W/2 NW /4 NE /4 A
DISTANCE OF 173.56 FEET; THENCE S 00 °00'12" E A DISTANCE OF 30.00 FEET;
THENCE S 47 036'17" W A DISTANCE OF 177.39 FEET; THENCE S 04 °26'44" W A
DISTANCE OF 177.89 FEET; THENCE S 00 °12'58" W A DISTANCE OF 991.44 FEET TO
A POINT ON THE SOUTH LINE OF SAID W/2 NW /4 NE /4; THENCE N 89 °58'48" W A
DISTANCE OF 30.00 FEET TO THE SW CORNER OF SAID W/2 NW /4 NE /4; THENCE N
00 012'58" E A DISTANCE OF 1318.39 FEET TO THE POINT OF BEGINNING.
A TRACT OF LAND IN THE NEA, NW /4 OIL SECTION 33, TOWNSHIP 21 NORTH,
RANGE 14 EAST, OF THE I.B. &M., TULSA COUNTY, OKLAHOMA, MORE
PARTICULARLY DESCRIBED AS FOLLOWS.
COMMENCING AT THE NW CORNER OF THE NEA OF THE NW /4 OF SAID SECTION
33; THENCE EAST A DISTANCE OF 15.42' TO THE POINT OF BEGINNING; THENCE S
0 016'13 "W A DISTANCE OF 1043.50'; THENCE N 54 °0'0" E A DISTANCE OF 165.46';
THENCE 131.72' ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 50' AND A
CHORD OF N 540'0" E 96.80', THENCE N 540'0" E A DISTANCE OF 487.26', 'THENCE
N 3652'32" E A DISTANCE OF 51.17', THENCE N 320'0" E A DISTANCE OF 376.71',
THENCE NORTH A DISTANCE OF 242.52'; THENCE WEST A DISTANCE OF 831.78'
TO THE POINT OF BEGINNING.
13500 E 76TH STREET NORTH
OWASSO, OK 74055
I
a
7
S 89 -56'45' E
S89'S8'41'E
1950.0'
1323.55'
S 89'56'46° E
mW
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�S
661,47'
S89'S7'22'E
i
i \\
R 13 E
Location Map
scar v-¢oov
LEGAL DESCRIPTION
T
19
N
THE EAST HALF OF THE:NORTHWEST QUARTER (E2 N'4Vi4) AND
THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER (SW /4
N&4) AND THE WEST ILALF OF THE SOUTHEAST QUARTER OF
THE NORTHEAST QUARTER (R;"l SE, 4 NE14) AND THE NORTH
HALF OF THE NORTHWEST QUARTER OF THE SOUTHEAST
QUARTER (N:'2 NW-'4 SE4) AND THE NORTH HALF OF THE
NORTHEAST QUARTER OF THE SOUTHWEST QUARTER C 112 NG4
SW:4) OF SECTION 33, TOWNSHIP 21 NORTH. RANGE 14 EAST OF
THE I.B. 1d Nf.. TULSA COUNTY. OKLAHOMA, ACCORDING TO THE
UNITED STATES GOVERNNIE1,7 SURVEY THEREOF.
:117
A TRACT OF L.�ND LOCATED IN THE WEST HALF (Wi2) OF THE
NORTHWEST QUARTER (NW,4) OF THE NORTHEAST QUARTER
(.N04) OF SECTION "THIRTY -THREE (33), TOWNSHIP -TWENTY -ONE
(2 1) NORTH, RANGE FOURTEEN (14) EAST OF THE INTPIAN BASE
AND M.EKIDI.AN (I.B.& NI.), ACCORDING TO TFIE U.S.
GOVERNNIEN'T SURVEY, THEREOF, TULSA COUNTY, OKLAHOMA,
BEING MORE PAR'ITCULARLY DESCRIBED BY METES AND
BOUNDS AS FOLLOWS. TO -W7T: BEGINNNING AT THE NW CORNER
OF THE W'2 N-W,4 NE-4 OF SEC.33, T -21 -N, R -l4 -E. I.II. &M.; THENCE
N 89 °59'43" E ALONG THE NORTH LINE OF SATO W 2 NWi4 NE''4 A
DISTANCE OF 173.56 FEET; THENCE S 00'00'12" E A DISTANCE OF
30.00 FEET; THENCE S 47.16'17" W A DISTANCE OF 177.39 FEET;
THENCE S 04016'44" W A DISTANCE OF 177.39 FEET; THENCE. S
0001 T 58" W A DISTANCE OF 99J X44 FELT TO A POINT ON THE
SOUTH LINE OF SAID W'2 NW: /4 N04; THENCE N 89053'48" W A
DTSTANCE OF 30.00 FEET TO THE SW CORNER OF SAID 44'2 NW'i4
NF 4; THENCE N 00012'58" E A DISTANC'F.. OF 1318.39 FEET TO THE
POINT OF BEGINNING.
LESS AND EXCEPT
A TRACT OF LAND IN THE NE /4, NW /4 OF SECTION
33, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE
I.B. &M., TULSA COUNTY, OKLAHOMA, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
CONINIENCING AT THE- NW CORNER OF'IHE NE;4 OF'TEE NW:4 OF
SAID SECTION 33: THENCE EAST A DISTANCE OF 15.42' TO TFIE
POINT OF BEGNNPiG; TUOiCE S 0016'13 "W A D.[STANCF OF
1043 50'; THENCF N 54`0'0" E A DTSTANCE OF 165.46': THENCE
l3 L72' ALONG ACC RVE TO'I'HE LEE -T HA4'ING A RADIIfS OF i0'
AND A CHORD OF N 5400'0" E ;6.80,: THENCE N 54'0'0" LA
DISTANCE OF 487.26:11ILNCL• N 36052'32' E A DISTANCE OF 51.1 T;
THENCE N 1200'0" E A DISTANCE Or 376.7 11; THENCE NORTH A
DISTANCE OF 242.52'; THENCE WEST A DISTANCE OF 831.78' TO
THE POINT OF BEGIN'NLNG.
l
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY O OWASSO
O ANA
PUBLIC WORKS DIRECTOR
SUBJECT: FY 04-05 STREET OVERLAY PROGRAM
CONTRACT AWARD A 1, BUDGET AMENDMENT
DATE: June 23, 2005
BACKGROUND:
Following a review of the existing Residential Street Overlay Program priority listing, in June
2005, Council approved the FY 0405 Street Overlay Program for the repair of eight sites
extending over 150 thousand square feet of pavement in the El Rio Vista subdivision. Projects
sites — listed in order of decreasing priority — were identified as follows:
Street Segment (Project)
1 . 1 u /th f=ast Avenue, East 96th Place North and 110th East Avenue
2. East 99th Street North , North 108th East Avenue, East 99th Place North (West
Loop)
3. East 99th Street North North 108th East Place, East 99th Place North (East
Loop)
4. East 98th Street North , North 107th East Avenue, North 109th East Avenue
5. East 98th Street North , Garnett to North 111 th East Avenue
6. East 97th Street North , Cul -de -sac to North 111th East Avenue (West Cul -de-
sac)
7. East 97th Street North , Cul -de -sac to North 111 th East Avenue (East Cul -de -sac)
8. North 110th East Avenue, East 96th Place to East 97th Street
Area (sq.ft)
37,720
23,230
20,861
43,890
20,250
5,543
5,405
2,398
Total (FY 2.004 -2005) 159,297
The Engineering Estimate prepared by Public Works staff in May 2005 is $129,800. Because
additional funding is available in FY 04-05 budget (resulting from savings in other programs),
Council authorized staff to increase unity quantities, via a future quantity adjustment, to
maximize utilization of available funding. The change to the contract will be in conformance
with the Oklahoma Competitive Bidding Act because readvertising for bids on additional work is
Page 2
FY 04 -05 Street Overlay Program
Contract Award
not necessary when a construction contract contains unit pricing and a proposed change order
pertains to the unit price. It is anticipated that such changes will allow the repair of identified
sites in the Lakeridge subdivision in accordance with the program priority listing
ANALYSIS OF ]BIDS°
On June 22, 2005, four local contractors submitted bids as summarized below. A complete
tabulation per project site is included as Attachment C.
Pavement Concrete Specialists $ 138,898.25
Horizon Construction Company $ 152,819.61
Becco Contractors Inc. $ 126,266.25
APAC- Oklahoma Inc. $ 136,004.45
Becco Contractors Inc. submitted the apparent low bid of $126,266.25. Engineering Division.
staff examined the submitted bid package and no omissions or errors were discovered. Becco
Contractors Inc. has successfully completed work for the city, including construction of
improvements at East 86th Street North and North 145th East Avenue, East 86t" Street North
(from 129t1i to 145t1i East Avenue) and East 96t" Street North and US HVWY 169 interchange.
Additionally, Becco Contractors Inc. is the contractor for the work at North Garnett Road and
East 96t" Street North currently underway.
PROJECT FUNDING:
Funds for this project were included in the FY 04 -05 Streets Division Capital Outlay budget
(Line Item 01 -300- 54210) in the amount of $145,000.00. Because the proposed contract award
would not occur until FY 05 -06, it will be necessary to amend the FY 05 -06 Streets Division
Capital Outlay budget to allow for the carryovcr of unutilized funds from FY 04 -05.
RECOMMENDATION:
Staff recommends Council award the FY 04 -05 Street Repair contract to Becco Contractors Inc.,
of Tulsa, Oklahoma, in the amount of $126,266.25. Additionally, staff recommends Council
approval of an amendment to the FY 05 -06 Streets Division Capital Outlay Budget, increasing
expenses by $126,266.25.
A'I 1'ACHMENTS
A. Street Overlay Program - Priority Listing
B. Street Repairs FY 2004 -2005 Map
C. Bid Tabulation
a s z :� �
P.O. Box 180 I .. .
OK 74055
• ,, y 0_* : L
ATTACHMENT
Fiscal
Year
Street Segment
Size
length
Width
Area
(sq. ft)
2004-05
107th East Avenue & East 96th Place North& 110th East
1,640
23
37,720
Avenue, 98th Street to 98th Street
2004 -05
East 99th Street North , North 108th East Avenue, East
1,010
23
23,230
99th Place North (West Loop)
2004 -05
East 99th Street North , North 108th East Place, East 99th
907
23
20,861
Place North (East Loop)
2004 -05
East 98th Street North , North 107th East Avenue, North
1,330
33
43,890
109th East Avenue
2004 -05
East 98th Street North , Garnett to North 111th East
750
27
20,250
Avenue
2004 -05
East 97th Street North , Cul -de -sac to North 111th East
241
23
5,543
Avenue (West Cul -de -sac)
2004 -05
East 97th Street North , Cul -de -sac to North 111 th East
235
23
5,405
Avenue (East Cul -de -sac)
2004 -05
North 110th East Avenue, East 96th Place to East 97th
109
22
2,398
Street
2004 -05
Garnett Frontage Rd, 16th Street to 19th Street
1,030
24
24,720
2004 -05
North 120th East Avenue, East 86th Street North to East
1,590
23
36,570
89th Place
2004 -05
East 89th Place, North 120th East Avenue to North 121st
625
23
14,375
East Avenue
2004 -05
North 121st East Avenue, East 89th Place to East 90th
475
23
10,925
Street North
2004 -05
East 77th Place North, North 123rd East Avenue to North
1,150
27
31,050
126th East Avenue
Subtotal
11,092
317
276,937
2005 -06
East 80th Street North, North 117th East Avenue to North
1,260
27
34,020
120th East Avenue
2005 -06
East 80th Place North, East 80th Street to Cul -de -sac
970
23
22,310
2005 -06
East 80th Place North, North 120th East Avenue to North
565
27
15,255
122nd East Avenue
2005 -06
East 114th Street, West End to North 94th East Avenue
330
26
8,580
2005 -06
North 94th East Avenue, East 113th Street North to East
680
26
17,680
114th Street North
2005-06
East 113th Street North, North 94th East Avenue to North
9115
26
23,790
96th East Avenue
2005 -06
East 114th Street, North 94th East Avenue to North Mingo
1,025
26
26,650
Rd
2005 -06
North 96th East Avenue, East 113th Street North to East
615
26
15,990
114th Street North
2005 -06
North 96th East Avenue, East 114th Street North to North
905
26
23,530
Bingo Rd
J
2005 -06
Birch Street, 19th Street to 21 st Street
585
23
13,455
2005 -06
19th Street, North Fain to Garnett
2,160
27
58,320
Subtotal
10,010
283
259,580
2006 -07
Main Street, 2nd Avenue to 4th Avenue
950
27
25,650
2006 -07
3rd Avenue, Main Street to Cedar Street
740
27
19,980
2006 -07
Atlanta, 2nd Avenue to 3rd Street
1,875
27
50,625
2006 -07
1st Street, Main Street to East End
675
24
16,200
2006 -07
3rd Street, Main to Cedar
665
24
15,960
Subtotal
4,905
129
128,415
2007 -08
North 106th East Avenue, East 112th Street North to East
1,350
27
36,450
114th Street North
2007 -08
North 112th East Avenue, East 112th Street North to East
1,350
27
36,450
114th Street North
2007 -08
East 114th Street North, North 106th East Avenue to
3,050
27
82,350
Garnett Rd
2007 -08
North 109th East Avenue, East 114th Street North to East
905
24
21,720
116th Street North
2007 -08
North 110th East Avenue, East 114th Street North to Cul-
275
24
6,600
de -sac
2007 -08
North 111th East Avenue, East 114th Street North to Cul-
275
24
6,600
de -sac
Subtotal
7,205
153
190,170
2008 -09
North 122nd East Avenue, East 76th Street North to East
5,450
33
179,850
86th Street North
Subtotal
5,450
33
179,850
2009 -10
Cedar Street, East 86th Street North to East 16th Street
1,550
26
40,300
2009 -10
East 16th Street, North Ash to North Garnett Rd
1,650
26
42,900
2009 -10
Birch Street, 16th Street to 19th Street
925
26
24,050
2009 -10
North Ash Street, 14th Street to 16th Street
795
26
20,670
2009 -10
14th Street, North Main Street to North Ash Street
320
26
8,320
Subtotal
5, 240
130
136,240
2010 -11
Atlanta, 3rd Street to 11th Street
3,050
27
82,350
2010 -11
83rd Street, East Frontage Rd to North 117th East
1,275
27
34,425
Avenue
2010 -11
North 117th East Avenue, East 83rd Street North to East
1,325
26
34,450
86th Street North
2010 -11
East 83rd Place, North 117th East Avenue to North 121st
1,010
26
26,260
East Avenue
2010 -11
North 121st East Avenue, East 83rd Place to East 86th
1,210
26
31,460
Street North
Subtotal
7,870
132
208,945
2011 --12
4th Street, Main Street to West Frontage Rd
1,820
24
43,680
2011 -12
8th Street, Main Street to West Frontage Rd
1,868
24
44,832
Subtotal
3,688
48
88,512
Grand Total
55,460
1,225
1,468,649
PROJECT,
2" ASPHALT OVERLAY 2"
TAPERED EDGE MILL 8' WIDE
PAVING FABRIC
1.
1640'x23'
2916 SO YDS
4191 SO YDS
2.
1010'x23'
1796 SO YDS
2581 SO YDS
3.
907'x23'
1612 SO YDS
2318 SO YDS
4.
1330'x33'
2364 SO YDS
4877 SO YDS
5.
750'x27'
1333 SO YDS
2250 SO YDS
6.
241'x23'
635 SO YDS
912 SO YDS
7.
235'x23'
610 SO YDS
877 SO YDS
8.
235'x23'
194 SO YDS
266 SO YDS
TYPE "I REPAIR SIZE SO YDS
STREET OVERLAY
1.
9'x6' 6
PROGRAM
2.
6'x16' 11
3,
9'x24' 24
CITY
OF OWASSO, OKLAHOMA
PUBLIC
WORKS DEPARTMENT
ENGINEERING DIVISION
June 22, 2005
I I OLIC-t% UVUI-lUy
4
Marcia Boutwell
Jeff Bain
Project
I Project
Project
Project
Project
Project
Project
Project
Project
#1
#2
#3
#4
#5
#6
#7
#8
#9
TOTAL
31,260.00
19,450.00
18,081.25
33,924.25
16,957.50
7,145.00
6,816.25
3,099-00
2,165.00
138,898.25
34,839,45 1 21,651.00 1 19,274.85 1 36,963.45 1 17,859.60 1 7,608.00 1 7,263.09 1 2,440.17 1 4,920.00 1 152,819.61 1
27,817-50 1 17,310.00 1 15,381.25 1 30,479.95 1 14,475.00 1 6,079.50 1 5,798.95 1 1,954.10 1 6,970.00 1 126,266.25 1
30,615,00 1 19,050.00 1 16,928.75 1 33,389.15 15,895.50 1 6,690.00 1 6,381-95 1 2,154.10 1 4,900.00 1 136,004.45
1
Engineer's Estimate 29,406.11 18,109.86 16.263.01 � 32,160.14 1 15,322.92 � 6,150.18 1,886.31 I 4,100.00 129,799.74
*11
O HONORABLE MAYOR AND CITY COUNCII
CITY OF OWASSO
FROM: .. ! P
FINANCE DIRECTOR
DATE: June 30, 2005
BACKGROUND
The Purchase Order Act (62 O.S., S.310.1- 310.9) is one of the many state statutes that regulate
budgeting, purchasing and spending for municipalities. Municipalities are required to follow the
provisions of the Act when acquiring goods and services unless otherwise provided by ordinance.
The Act specifies each step of the process from submitting a purchase order through the final
approval by the governing board. As an alternative to the provisions of the Act, the City Council
has the authority to adopt a municipal ordinance providing methods and ensuring adequate internal
control over purchases and cash disbursements. The Purchase Order Act has been updated several
times over the years, but the Act was designed around a manual, hand - written ledger system and
some provisions are cumbersome.
Our audit firm, Crawford & Associates, has written a "model" purchasing and cash disbursements
ordinance. The "model" ordinance incorporates the provisions of the state statute with optional
language for the points most frequently modified by city ordinances. Some of the language
provided in the model ordinance is not an actual change but clarifies areas where the requirements
in the state statutes are vague or unclear. Some normal accounting procedures arc included in the
ordinance. The ordinance makes it clear that certain procedures have been legally authorized.
Other procedures currently in practice would become requirements under this ordinance.
Staff has reviewed the state statutes and the "model" ordinance as well as our current practices.
Based on that review, staff believes that our purchasing and payment process could be more
efficient and more cost effective with some modifications by a city ordinance. Incorporating the
requirements of state statutes into our city ordinance provides a clear concise reference for
purchasing requirements.
CURRENT PROCESS.
When a purchase is needed, a requisition is submitted to the finance department; a purchase order is
issued and encumbered against the appropriation; the finance director certifies the encumbrance; the
city manager approves the purchase; and the purchase order is returned to the department
originating the requisition. The department makes their purchase and submits the signed invoice
and purchase order to the finance department for payment processing. The payment is itemized on
Purchases and Cash Disbursements Ordinance
July 1, 2005
Page 2 of 4
the claims list for approval by the governing body, and then checks arc issued to the vendors. All
payments except payroll and related taxes and insurances follow this procedure.
PROPOSED CHANGES:
The proposed changes to our current process address three major points. The major changes in this
proposal are:
i. To allow department directors to authorize purchases up to $5,000 without a purchase order
or encumbrance.
2. To allow payments of principal and interest on long -term debt without further approval by
the governing body.
3. To allow payments of transfers between funds that have been appropriated by the governing
body without further approval by the governing body.
These three changes are found in the various sections of the ordinance as summarized below.
1. ENCUMBRANCES
THE PURCHASE ORDER ACT requires that a purchase order be certified before every purchase
commitment is made. The certification verifies that budgeted funds are available and that an
encumbrance against the appropriation has been recorded. This provision in state statutes is
intended to prevent overspending a budget. With a computerized accounting system, current
budget data is readily available lessening the need for encumbrances of routine purchases.
PROPOSED LANGUAGE would specify a dollar amount at which an approved purchase order
would be required prior to the purchase commitment. Purchases under that amount could be
authorized by the department director without additional approval or budget encumbrance. Staff
proposes the department director authority be set at $5,000. Purchases over $5,000 would require
an approved purchase order and an encumbrance against the appropriation prior to the purchase.
Purchases over $25,000 would still require prior governing body approval. This change would
make our process more efficient and reduce the processing time to pay vendors. Payments for
purchases would still be approved by the governing body on the claims list.
2. DEBT SERVICE PAYMENTS
THE PURCHASE ORDER ACT requires the governing body approval of all payments. The
monthly payments for revenue bonds or notes are included on the claims list for approval by the
governing body.
PROPOSED LANGUAGE would authorize the City Treasurer to pay principal and interest on
bonds or notes or payments on a. lease purchase obligation as specified in the documents approved
by the governing body. This authority makes the process more efficient and would eliminate the
risk of a late payment because of the timing of council meeting dates.
Purchases and Cash Disbursements Ordinance
July 1, 2005
Page 3 of 4
3. INTERFUND TRANSFERS
THE PURCHASE ORDER ACT requires the governing body approval of all payments. Intcrfund
transfers are considered a payment and require governing body approval.
PROPOSED LANGUAGE would authorize the City Treasurer to pay interfund transfers as
appropriated by the governing body. The City of Owasso routinely has two types of interfund
transfers. One type is a transfer of revenue. An example is the sales tax pledged to pay the revenue
bonds issued by the OPWA. Each month the sales tax is transferred from the general fund to the
OPWA sales tax fund. At the end of the month, two -cents of sales tax is transferred from the
OPWA sales tax fund back to the general fund. The other type of interfund transfer is to fund
operations of one fund from another fund. An example in this FY budget is a transfer from the
general fund to the OPGA fund. hitcrfund transfers are itemized in the annual budget and approved
by the City Council or the Authority Trustees. Since these transfers are appropriated by the
governing body during the budget process, these transfer payments could be more efficiently
accomplished by empowering the City Treasurer to make such transfers without additional
authorization.
M1,16111MAROMMIJ1 3141,
1. PAYROLL DISBURSEMENTS
Requirements of the Payroll .Purchase Order Act are not clear and interpretation varies from city to
city. This ordinance would clarify the procedure and payroll reporting requirements. It would not
change Owasso's current procedures. The payroll report would continue to be provided to the
governing body after payroll has been paid.
2. COMPETITIVE BIDDING
The ordinance does not change any bidding requirements, but eliminates conflicting language and
requires compliance with state statutes.
3. PETTY CASH
The ordinance does not change Owasso's current use of petty cash as allowed under state statutes.
The ordinance does provide specific authorization by the city council for that practice and restricts
the total amount allowed. The City and OPWA and OPGA currently have a combined total of
$7,500 in in�rpr_est petty cash accounts. Staff isproposin that the maximum be set at $9,000.
d. FINANCIAL REPORTING
This ordinance would require monthly financial reporting to the City Council. Monthly reports
currently provided to the Council would become a legal re uirement and be on the agenda for
acknowledgement.
5. PUBLIC TRUSTS
The City and the trust authorities (OPWA and OPGA) operate under different state statutes. The
proposed ordinance specifies that the requirements of this ordinance apply to the public trusts as
well as the City. �������
Purchases and Cash Disbursements Ordinance
July 1, 2005
Page 4 of 4
6. DEPOSITORIES DESIGNATED
A requirement for City Council approval of all transfers from one depository bank to another has
been removed from the ordinance (current Section 7 -101 as compared to proposed Section 7 -101).
While there may have been a time when such action would have been considered a policy decision,
the number of local banks has grown and thus the number of available depositories. It is in the best
interest of the City of allow the Treasurer the prerogative to transfer funds from one bank to another
based on the merits of transfers and the management of the City's funds. It should be noted that the
current practice is to allow the Treasurer such authority, however, documented action by the City
Council is not on file.
REQUEST:
This request is for Council adoption of Ordinance #819, an ordinance relating to the administration
of purchases and cash disbursement of the City of Owasso by amending Part 7 (Chapter 1, Finance
and Budget Administration) of the "Code of Ordinances."
COIYfMENDATION:
Pursuant to review by and subsequent to discussions with the City Council the staff recommends
Council adoption of the proposed ordinance #819, and the publication of such be authorized.
ATTACHMENTS
Ordinance No. 819
Part 7 of the 66Owasso Municipal Code"
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT, TO-WIT:
SEC'T'ION ONE (1)a Part Seven, Finance and Taxation, Chapter 1, Finance and Budget
Administration, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended
by providing and codifying as follows:
All banks, trust companies and savings and loan associations within this city which are
incorporated under federal or state law are hereby designated as depositories for the fiends of the city.
The city treasurer shall deposit daily all public fiends received by him in such banks, trust companies
or savings and loan associations. Such institutions where such funds are deposited shall be required
to meet the requirements of state law as depositories for public funds and such deposits shall be
secured as set forth in Title 62 OS Sections 517.1 et seq "Security for Local Public Deposits Act ".
(Prior Code, See. 7 -27; Ord, loo. 323, 10/5/82)
SECTION 7-102 PURCHASES OF GOODS g SERVICES AND CAPI'T'AL
(a) The City designates department directors as purchasing officers empowered to purchase or
contract against budget appropriation accounts.
(b) For all purchases of goods, services or capital (all purchases or disbursements other than
payroll and debt service related) over $5,000, requisition forms, purchase orders or contracts
shall be prepared and approved, in writing, by a designated purchasing officer prior to the time
the purchase commitment is made.
(c) For all purchases or contracts for goods, services or capital over $25,000, governing body
approval shall be obtained prior to the time the commitment is made, and such approval shall
be recorded in the minutes of the governing body.
(d) For all purchases of goods, services or capital over $5,000 the approved requisition, purchase
order or contract shall be forwarded to an officer or employee charged with keeping the
appropriation and expenditure records (encumbering clerk) who shall determine that there
exists available unencumbered appropriation in the accounts to be charged. Upon such
determination, the encumbering clerk shall attest to that fact in writing. If appropriation is not
available for the proposed purchase or commitment, the purchase or commitment shall not
proceed until budget amendments are authorized to provide sufficient appropriation.
Upon approval of the purchasing officer and encumbering clerk, an encumbrance shall be
recorded in the appropriation and expenditure records in the amount or estimated amount of the
commitment.
These encumbering requirements shall not apply to the following type of purchases or
commitments:
- Payroll and Personal Services
- Utility and Telephone Services (Governed by State Corporation Commission)
Insurance (Governed by contract)
- Debt Service
(e) After satisfactory delivery of the merchandise or completion of contract provisions, an invoice
or claim form shall be obtained adequately documenting request for payment. The officer or
employee receiving satisfactory delivery of merchandise or contract service shall acknowledge
such fact by signing the invoice, claim form, delivery ticket or receiving advice.
The invoice or claims fornn, along with the written acknowledgment of receipt, shall be
forwarded to the officer or employee responsible for processing accounts payable who shall
review the invoice for accuracy and propriety, including comparison to the authorized
requisition, purchase order or contract, if applicable.
Upon completion of the accounts payable officer review, an invoice or claims listing shall be
submitted to the governing body for approval during the next regular or special meeting.
(f) Upon approval of the invoices or claims for payment, checks or other payment docunnents as
authorized by State law (11 O.S., Section 17-102) shall be prepared and submitted to the City
Treasurer, along with a copy of the approved invoice or claims listing.
2
The Treasurer shall compare the checks or other payment documents to the invoice or claims
listing and verify their accuracy. Upon verification, the Treasurer shall sign the checks or other
documents and prepare them for distribution. In addition, the Treasurer shall prepare or caused
to be prepared a check register.
(g) The City Treasurer shall record or cause to be recorded in the appropriate journals and ledgers
the purchases and cash disbursements incurred and paid.
A. Every contract for, or purchase of, supplies, materials, equipment or contractual services for
more than Twenty Five Thousand Dollars ($25,000.00) shall require the prior approval of the
City Council; provided, however, the foregoing provisions shall not be applicable to payments
for medical services and supplies arising from claims against the Workers Compensation Self
Insurance Fund or medical, dental and optical services and supplies as well as administrative
costs relating thereto arising from claims against the Health Care Self Insurance Fund,
E. The City Council hereby designates the City Treasurer and the City Manager, or his Designee, as
purchasing officers empowered to purchase or contract against the budgeted Health Care Self
Insurance Fund in accordance with the procedures set forth below.
1. After satisfactory delivery of merchandise or completion of contract provisions, an invoice or
claim shall be obtained adequately documenting the request for payment. The officer or
employee receiving satisfactory delivery of merchandise or contract service shall
acknowledge such fact by signing the invoice, claim form, delivery ticket or receiving advice.
Further, such officer or employee shall
make certain that sufficient funds are available in the appropriation for the proposed
expenditure. If sufficient funds arc not available at such time, then, in such event, the
payment shall not proceed. Otherwise, the supportive documentation shall be submitted to
the City Manager or the City Manager's designee for consideration and approval of payment,
which shall be approved in writing by the City Manager or the City Manager's designee.
2. Upon approval of the invoices or claims for payment, a warrant, check, wire transfer or other
payment document as authorized by State law [11 O.S. 17-102 (A)] shall be prepared and,
along with a copy of the approved invoice or claims listing, submitted to the City Treasurer
for execution and issuance.
3. The City Treasurer shall record or cause to be recorded in the appropriate journals
and ledgers the purchases and cash disbursements incurred and paid.
4. Copies of the approved invoice or claims list and /or check (warrant or other
payment instrument) shall be provided to the City Council for informational
purposes at its next regular meeting; however, the City Council. approval is not
3
required prior to payment of the invoices or claims if incurred and paid in
accordance with the provisions above.
(a) The City shall adhere to the provisions of Oklahoma Statutes (1991), Title 61, Sections 101 et
seq. when determining when competitive bidding is required and the manner in which
competitive bids will be obtained.
(b) If the City Charter provides for additional competitive bidding requirements, such additional
requirements shall be met.
(c) In addition to the requirements of (a) above, public trusts created pursuant to O.S. Title 60,
Section 176, of which the City is beneficiary, shall also follow the competitive bidding
provisions of Section 176(g) of Title 60.
(d) The City is authorized to employ, implement and utilize auction electronic bidding in
accordance with the provisions of 11 O.S. § 17 -115 as adopted by Enrolled House Bill No.
2353, effective November 1, 2004. The Administration of the City is hereby authorized to
promulgate policies and procedures for implementation of the auction electronic bidding as
authorized by state law to the fullest extent thereof.
The following may be purchased without giving an opportunity for competitive bidding:
1, Supplies, materials, equipment or contractual services whose cost does not exceed
Twenty Five Thousand Dollars ($25,000.00) in a single transaction; (Ord. No. 712,
6/18/02)
2. Supplies, materials, equipment or contractual serviecs which can be furnished only by a
single dealer, or which have a uniform price whercver bought;
3. Supplies, materials, equipment or contractual services purchased from another unit of
government at a price deemed below that obtainable from private dealers, including war
surplus;
4. Equipment to replace existing equipment which has become inoperable when the council
declares the purchase an emergency;
5. Contractual services, including but not limited to gas, electricity, telephone service,
purchased from a public utility at a price or rate determined by the State Corporation
Commission or other govermment authority;
4
6. Supplies, materials, equipment or contractual services when purchased at a price not
exceeding a price set therefore by the State purchasing agency or any other state agency
hereafter authorized to regulate prices for things purchased by the State, or any county
purchasing agency or city purchasing agency wherein such county or city has a
population equal to or in excess of 50,000 persons, and, (Ord. No. 455, 1/5/93; Ord. No.
520, 3/5/96).
7. Contractual services of a professional nature, such as engineering, architectural and
medical services.
(Prior Code, Sec. 7-33)
(a) For all employees and officers of the City, a documented record shall be maintained in a
personnel file of the authorized rate of pay or salary for each employee or officer.
(b) For each pay period, a documented record of time worked and leave taken shall be prepared, in
the form of time sheets, cards or logs, for each employee and off ccr to be paid. For employees
exempt from the overtime provisions of the Fair Labor Standards Act, the record may exclude
time worked. Such record of time worked and leave taken shall be verified as to its accuracy in
writing by the employee or officer, supervisor or department director if applicable.
(c) Upon verification of the work record, a payroll statement or register, including the amount of
gross pay, authorized deductions and net pay, shall be prepared and submitted to the City
Manager or designee for review and written approval.
(d) Upon approval of the payroll statement or register, the net payroll checks shall be prepared
along with checks for payment of related payroll taxes and other payroll benefits, required by
law or contract.
(c) The checks shall be presented to the City Treasurer along with the approved payroll statement
or register. The Treasurer shall compare the checks to the payroll statement or register and
verify their accuracy. Upon verification, the Treasurer shall sign the checks and prepare them
for distribution. in addition, the Treasurer shall prepare or caused to be prepared a check
register.
(f) No payroll related encumbrances arc required to be recorded in the budgetary accounting
records as long as the payroll costs are recorded as expenditures at the time they become due
and payable. However, no payroll costs may be incurred or paid if they exceed the available
appropriation for the accounts to be charged at the legal level of control.
(g) The City Treasurer shall record or cause to be recorded in the appropriate journals and ledgers
the payroll costs incurred and /or paid for the pay period.
(h) A copy of the payroll statement, register or payroll check register shall be provided to the
governing body for informational purposes; however, governing body approval is not required
prior to the payment of payroll related costs if incurred and paid in accordance with the
provisions above.
kMA
(a) All long -term indebtedness, in the form of bonds, notes or lease purchase obligations, shall
only be incurred in the manner provided by law.
(b) Once lawfully incurred, payments of principal and interest on the bonds or notes and payments
on the lease purchase obligations shall be paid in accordance with the terms as specified in the
bond indenture, note agreement or lease purchase contract by the City Treasurer without further
approval of the governing body.
(c) The manner of payment shall be consistent with the mamlcr used for the payment of purchases
of goods, services or capital as described in Section 7 -102 (f) above.
(d) The City Treasurer shall record or cause to be recorded in the appropriate journals and ledgers
the debt service payments and maintain current records of the remaining amount of
indebtedness.
(a) All transfers of resources between funds (both operating and residual equity transfers) shall
only be made in accordance with governing body appropriations. Such appropriations shall be
contained in the original or amended budget of the municipality.
(b) Once lawfully appropriated, interfund transfer payments may be made by the City Treasurer
without further governing body approval_ Such transfers, however, may not exceed the amount
lawfully appropriated.
(c) The manner of payment shall be consistent with the manner used for the payment of purchases
of goods, services and capital as described in Section 7-102 (f) above.
(d) The City Treasurer shall record or cause to be recorded in the appropriate journals and ledgers
these intcrfund transfers.
(a) As provided for in 11 O.S., Section 17 -102 (D) of the Oklahoma State Statutes, the
municipality may have petty cash accounts for use in making certain small payments for costs
incurred in operating the municipality.
(b) Each petty cash account established shall require governing body approval, including the
amount of the petty cash imprest balance. However, in no case, should the imprest balance
exceed $9,000.
(c) The petty cash accounts shall be reimbursed by utilizing properly itemized invoices or petty
cash voucher slips and by then processing the reimbursement in the manner used for payment
of purchases of goods, services and capital as described in Section 7 -102.
(a) The City Treasurer shall prepare a monthly budget status report. The report shall be placed on
the Agenda for governing body acknowledgment at the first meeting following the close of the
previous month.
SECTION
R OBSOLETE-
PETITIVE BIDDING
No surplus or obsolete supplies, materials or equipment of a value of more than Five Hundred
Dollars ($500.00) maybe sold until the council shall. have declared them obsolete or surplus. Before
the city manager sells any surplus or obsolete supplies, materials or equipment, except as otherwise
provided below, he shall advertise them for sale in a newspaper of general circulation in the city or
give notice in such other manner as he deems necessary adequately to reach prospective buyers to
give them opportunity to make bids. All bids shall be sealed and shall be opened in public at a
designated time and place, except when the sale is by auction. The city manager may repeatedly
reject all bids and advertise or give notice again. He shall sell such supplies, materials or equipment
to the highest responsible bidder for cash. In case of a tic, he may sell to either of the bidders tying,
or may divide the sale among two (2) or more tying, always selling to the highest responsible bidder
or bidders for cash. (Prior Code, Sec. 7 -34)
si
The city manager may sell the following without giving an opportunity for competitive bidding:
1. Surplus or obsolete supplies, materials or equipment whose total value does not exceed
One Thousand Five Hundred Dollars ($1,500.00) in a single transaction; and
2. Supplies, materials or equipment when sold at a price at least as great as that paid by the
city for the same.
(Prior Code, Sec. 7 -35)
(a) For all public trusts created pursuant to 60 O.S., Sections 176 -180, for which the City is
beneficiary and for which the trust's governing body (Trustees) are comprised entirely of
members of the City's governing body, the above noted requirements of Section 7 -101 through
7 -112 shall apply.
(b) For the purposes of the public trusts, as used above, the terms governing body shall mean board
of trustees of the trust, City Manager shall. mean Trust Manager as appointed by the trustees,
City Treasurer shall mean Trust Treasurer as appointed by the trustees or required by the trust
indenture.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
PASSED by the City Council of the City of Owasso, Oklahoma on the day of
v 2005.
ATTEST-
Sherry Bishop, City Clerk
8
Craig Thoendel, Mayor
APPROVED as to fonn and legality this day of , 2005
City Attorney
Finance and Taxation
CHAPTER 1
FINANCE AND BUDGET ADMINISTRATION
Section 7 -101
Depositories Designated; Funds to be Deposited
Section 7 -102
Funds Secured by Unit Collateral System
Section 7 -103
Contractual Services Defined for Purchasing
Section 7 -104
Purchases, How Made
Section 7 -105
When Prior Approval by the Council is Required
Section 7 -106
Competitive Bidding
Section 7 -107
When Competitive Bidding is Not Required
Section 7 -108
Sales, Council to Declare Surplus or Obsolete Competitive Bidding
Section 7 -109
When Competitive Bidding is Not Required
Section 7 -110
Maintenance Bonds Required on Public Improvements; Contracts
SECTION 7 -101 DEPOSITORIES DESIGNATED• FUNDS TO BE DEPOSITED
All banks, trust companies and savings and loan associations within this city which are incorporated
under federal or state law are hereby designated as depositories for the funds of the city. The city
treasurer shall deposit daily all public funds received by him in such banks, trust companies or savings
and loan associations. Such institutions where such funds are deposited shall be required to meet the
requirements of state law as depositories for public funds and such deposits shall be secured as set forth in
Section 7 -102 of this code. Funds may be transferred from one depository to another as the council may
direct by motion or resolution. (Prior Code, Sec. 7 -27; Ord. No. 323, 10/5/82)
SECTION 7 -102 FUNDS SECURED BY UNIT COLLATERAL SYSTEM
The deposits of the city shall be secured by the Unit Collateral System provided by the Oklahoma
Statutes. (Prior Code, Sec. 7 -28)
State Law Reference, Unit Collateral System, 62 O.S. Sections 516.1 et seq.
SECTION 7 -103 CONTRACTUAL SERVICES DEFINED FOR PURCHASING
"Contractual services," for the purpose of this chapter shall mean services performed for the city by
persons not in the employment of the city, and may include the use of equipment or the furnishing of
commodities in connection with the services under express or implied contract. Contract services shall
include travel; freight; express; parcel post; postage; telephone; telegraph; utilities; rents; printing and
binding; repairs, alterations and maintenance of buildings, equipment, streets and bridges, and other
physical facilities of the city; and other services performed for the city by persons not in the employment
of the city. (Prior Code, Sec. 7 -29)
SECTION 7 -104 PURCHASES, HOW MADE
All purchases of supplies, materials, equipment and contractual services for the offices, departments
and agencies of the city government, shall be made by the city manager- or by other city personnel in
accordance with purchase authorizations issued by the city manager. However, the city manager may as
an alternative to the foregoing, implement and utilize the procedures set forth in the state purchase order
act, Section 310.1 of Title 62 of the Oklahoma Statutes. (Prior Code, Sec. 7-30 as amended)
Page 7 -5
SECTION 7-105
Finance and Taxation
WHEN PRIOR APPROVAL BY THE COUNCIL IS REQUIRED
Every contract for, or purchase of, supplies, materials, equipment or contractual services for more
than Twenty Five Thousand Dollars ($25,000.00) shall require the prior approval of the city council;
provided, however, the foregoing provisions shall not be applicable to payments for medical services and
supplies arising from claims against the Workers Compensation Self Insurance Fund. (Prior Code, Sec. 7-
31; Ord. No. 435, 8/6/91; Ord. No. 520, 3/5/96; Ord. No. 712, 6/18/02)
SECTION 7 -106
COMPETITIVE BIDDING
Before any purchase of, or contract for, supplies, materials, equipment or contractual services are
made, as otherwise provided below, including lease contracts with options to purchase, the city
purchasing authority shall give written notice for sealed bids to at least three (3) persons, firms or
corporations dealing in and able to supply the same, a request for quotation, or invitation to bid, and
specifications, to give them opportunity to bid; or publish notice of the proposed purchase in a newspaper
of general circulation within the city. He shall favor a person, firm or corporation in the city when this
can be done without additional cost to the city; but he shall submit requests for quotation to those outside
the city when this may be necessary to secure bids or to create competitive conditions, or when he thinks
that by so doing he can make a saving for the city; and shall purchase from them when he can make a
saving for the city. All bids shall be sealed and shall be opened in public at a designated time and place.
He may repeatedly reject all bids, and again may submit to the same or other persons, firms or
corporations the request for quotation, or invitation to bid, or again publish notice of the proposed
purchase. He may purchase only from the bidder whose bid is most advantageous to the city, considering
price, quality, date of delivery and so on, and in case of a tie, may purchase from one of those tying, or
may divide the purchase among those tying, always accepting the bid or bids most advantageous to the
city. (Prior Code, Sec. 7 -32)
State Law Reference: Bidding required on public construction or improvement contracts of
$25,000 or mole, 61 O.S. Section 103.
SECTION 7 -107 WHEN COMPETITIVE BIDDING IS NOT REQUIRED
The following may be purchased without giving an opportunity for competitive bidding:
1. Supplies, materials, equipment or contractual services whose cost does not exceed Twenty
Five Thousand Dollars ($25,000.00) in a single transaction; (Ord. No. 712, 6/18/02)
2. Supplies, materials, equipment or contractual services which can be furnished only by a
single dealer, or which have a uniform price wherever bought;
3. Supplies, materials, equipment or contractual services purchased from another unit of
government at a price deemed below that obtainable from private dealers, including war surplus,
4. Equipment to replace existing equipment which has become inoperable when the council
declares the purchase an ernergency;
5. Contractual services, including but not limited to gas, electricity, telephone service,
purchased from a public utility at a price or rate determined by the State Corporation Commission or
other government authority;
6. Supplies, materials, equipment or contractual services when purchased at a price not
exceeding a price set therefore by the State purchasing agency or any other state agency hereafter
,authorized to regulate prices for things purchased by the State, or any county purchasing agency or city
Page 7 -6
Finance and Taxation
purchasing agency wherein such county or city has a population equal to or in excess of 50,000 persons,
and, (Ord. No. 455, 1/5/93; Ord. No. 520, 3/5/96).
Contractual services of a professional nature, such as engineering, architectural and medical
services
(Prior Code, Sec. 7 -33)
SECTION 7 -108 SALES, COUNCIL TO DECLARE SURPLUS OR OBSOLETE; COM-
PETITIVE BIDDING
No surplus or obsolete supplies, materials or equipment of a value of more than Five Hundred
Dollars ($500.00) may be sold until the council shall have declared them obsolete or surplus. Before the
city manager sells any surplus or obsolete supplies, materials or equipment, except as otherwise provided
below, he shall advertise them for sale in a newspaper of general circulation in the city or give notice in
such other manner as he deems necessary adequately to reach prospective buyers to give them
opportunity to make bids. All bids shall be sealed and shall be opened in public at a designated time and
place, except when the sale is by auction. The city manager may repeatedly reject all bids and advertise
or give notice again. He shall sell such supplies, materials or equipment to the highest responsible bidder
for cash. In case of a tie, he may sell to either of the bidders tying, or may divide the sale among two (2)
or more tying, always selling to the highest responsible bidder or bidders for cash. (Prior Code, Sec. 7-
34)
SECTION 7 -109 SALES, WHEN COMPETITIVE BIDDING IS NOT REQUIRED
The city manager may sell the following without giving an opportunity for competitive bidding
1. Surplus or obsolete supplies, materials or equipment whose total value does not exceed One
Thousand Five Hundred Dollars ($1,500.00) in a single transaction; and
2. Supplies, materials or equipment when sold at a price at least as great as that pad by the city
for the same.
(Prior Code, Sec. 7 -35)
SECTION 7-110 MAINTENANCE BONDS REQUIRED ON PUBLIC IMPROVEMENTS;
CONTRACTS
A. Anyone, hereinafter referred to as "principal ", constructing improvements on public property
within the city, or within jurisdiction of the city, shall furnish a three (3) year maintenance bond in the
amount of one hundred percent (100 %) of the cost of the work.
B. The bond shall be issued by a surety company, hereinafter referred to as "surety" approved
by the city and licensed to do business in the state.
C. The condition of the bond shall be such that the principal and surety therein narned do agree
and bind themselves unto the city that:
1. The improvements, including all excavation, fill and backfilling thereof, and all other
work done shall be constructed of materials and in such a manner that the same shall endure without any
need of repair whatsoever for a period of three (3) years, from and after formal acceptance of the
improvements by resolution of the city council of the city, and all at the expense of the principal or surety;
Page 7 -7
Finance and Taxation
2. Such work performed shall be kept and maintained in a first class condition for a period
of three (3) years as herein provided, and that all trenches, excavations or ditches that may sink or settle,
shall be promptly refilled without any notice from the city, and that any breaks or failures occurring or
arising from any cause whatsoever within the period of three (3) years shall be promptly repaired, and at
all time during the period of three (3) years, maintained by the principal or surety, without notice from the
city; and
3. Upon neglect, failure, or refusal of the principal to make any needed repairs or backfills
upon the work within ten (10) days after notice to the principal and surety by letters deposited in the
United States mail, addressed to the principal and to the surety, that the principal or surety shall jointly
and severally be liable to the city for costs and expenses of making repairs or backfills, or making good
any defects or imperfections.
D. The obligation shall be null and void and of no force and effect provided that the principal
and surety shall faithfully and severally keep and perform all of the obligations herein provided to be kept
and performed by them, or either of them, otherwise to remain in full force and effect at all times. (Prior
Code, Secs. 4 ®14.5 to 4 ®14.8)
Page 7 -8
TO: HONORABLE CITY COUNCIL
FROM: CRAIG TIIOENDEL
MAYOR
SUBJECT. APPOINTMENTS TO VARIOUS BOARDS 't COMMISSIONS
DATE: 200010
Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City
of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments
subject to confirmation by the City Council. Additionally, the Council has established the same
procedure, by precedent, for those appointments not specifically addressed by ordinance.
It is, therefore, the purpose of this memorandum to recommend for Council confirmation the
following appointments to the positions as indicated:
TRANSPORTATION POLICY COMMITTEE
Susan Kimball (City Council), One Year Term
Ana Stagg (Alternate - One Year Term)
® TRANSPORTATION TECIIINCAL COMMITTEE
Ana Stagg, One Year Term
Joe Nurre (Alternate - One Year Tenn)
® LEGISLATIVE CONSORTIUM
Rodney Ray, One Year Tcrrn
Eric Wiles (Alternate - One Year Term)
RE' GIONAL METROPOLITAN UTILITY AUTHORITY
Sherry Bishop, One Year Term
Ana Stagg, One Year Term
BOARD OF ADJUSTMENT
Trish Hauser, Tenn Ending 6- -30-08
Craig Wallace, Term Ending 6 -30 -08
July 1, 2005
Appointments to Various Boards and Committees
Page 2 of 3
® PERSONNEL BOARD
Jack Green, Term Ending 6 -30 -08
PLANNING COMMISSION
Dan Draper, Tenn Ending 6 -30 -08
® ANNEXATION COMMITTEE (One Year Terms)
Steve Cataudella (City Council)
Gary Cochran (City Council)
Duane Coppick (Planning Commission)
Dan Draper (Planning Commission)
Ken Fisher (Public Schools)
Bill Roach (Citizen)
Lonny Fisher, Fire
Dan Yancey, Police
Tim Rooney, Assistant City Manager
Eric Wiles, Community Development
Rickey Hayes, Economic Development
Ana Stagg, Public Works
Julie T. Lombardi, City Attorney
® INCOG ENVIRONMENTAL POLICY COMMITTEE
Ana Stagg, One Year Terin
CAPITAL IMPROVEMENTS COMMITTEE (One Year Term)
Susan Kimball (City Council)
Brent Colgan (City Council)
Ray Haynes (Planning Commission)
Tom Kimball (OEDA Representative)
Frank Enzbrenner° (Banking Representative)
Trish Hauser (Chamber Representative)
Dale Pride (Citizen)
Mike Ames (Citizen)
Craig Wallace (Citizen)
Larry Siegrist (Citizen)
Sherry Bishop, Finance
Lonny Fisher, Fire
Dan Yancey, Police
Eric Wiles, Community Development
Tim Rooney, Assistant City Manager
Rodney Ray, City Manager
Rickey Mayes, Economic Development
Ana. Stagg, Public Works
July 1, 2005
Appointments to Various Boards and Committees
Page 3 of 3
OWASSO ECONOMIC DEVELOPMENT AUTHORITY
David Charney, Term Ending 6 -30 -10
Ray Thomas, Term ending 6 -30 -07
Gary Akin (Chamber Representative), One Year Term
Steve Cataudella (Council Representative), One Year Term
I recommend Council confirmation of the above appointments.
IM D1T[41 Vl ► 1� ` 1/ 1
: THE HONORABLE MAYOR D COUNCIL
CITY OF OWASSO
TIMOTHY rO
ASSISTANT ., .;
DATE. June 24, 2005
Attached, for your information and review, is a memorandum from Ms. Stagg regarding
the FY 04-05 Residential Street Overlay Program. Because staff would like to move
forward with awarding the bid on this item, a copy of the memorandum is being provided
to you well in advance of the July 5, 2005 agenda packet.
Please review it at your earliest convenience and contact Ms. Stagg or myself if you have
any questions or concerns.
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF a O
M 1
11", - a ,! ff— 1
DATE: June 23, 2005
BACKGROUND
Following a review of the existing Residential Street Overlay Program priority listing, in June
2005, Council approved the FY 04-05 Street Overlay Program for the repair of eight sites
extending over 150 thousand square feet of pavement in the El Rio Vista subdivision. Projects
sites — listed in order of decreasing priority — were identified as follows:
Street Segment (Project)
1. 107th East Avenue, East 96th Place North and 110th East Avenue
2. East 99th Street North , North 108th East Avenue, East 99th Place North (West
Loop)
3. East 99th Street North North 108th East Place, East 99th Place North (East
Loop)
4. East 98th Street North , North 107th East Avenue, North 109th East Avenue
5. East 98th Street North , Garnett to North 111th East Avenue
6. East 97th Street North , Cul -de -sac to North 111th East Avenue (West Cul -de-
sac)
7. East 97th Street North , Cul -de -sac to North 111th East Avenue (East Cul -de -sac)
8. North 110th East Avenue, East 96th Place to East 97th Street
37,720
23,230
20,861
43,890
20,250
5,543
5,405
2,398
Total (FY 2004 -2005) 159,297
The Enginecring Estimate prepared by Public Works staff in May 2005 is $129,800. Because
additional funding is available in FY 04-05 budget (resulting from savings in other programs),
Council authorized staff to increase unity quantities, via a future quantity adjustment, to
maximize utilization of available funding. The change to the contract will be in conformance
with the Oklahoma Competitive Bidding Act because readvertising for bids on additional work is
Page 2
FY 04 -05 Street Overlay Program
Contract Award
not necessary when a constriction contract contains unit pricing and a proposed change order
pertains to the unit price. It is anticipated that such changes will allow the repair of identified
sites in the Lakeridge subdivision in accordance with the program priority listing
ANALYSIS OF BIDS:
On June 22, 2005, four local contractors submitted bids as summarized below. A complete
tabulation per project site is included as Attachment C.
Pavement Concrete Specialists $ 138,898.25
Horizon Construction Company $ 152,819.61
Becco Contractors Inc. $ 126,266.25
APAC- Oklahoma Inc. $ 136,004.45
Becco Contractors Inc. submitted the apparent low bid of $126,266.25. Engineering Division
staff examined the submitted bid package and no omissions or errors were discovered. Becco
Contractors Inc. has successfully completed work for the city, including construction of
improvements at East 86"' Street North and North 145th East Avenue, East 86"' Street. North
(from 129"' to 145th East Avenue) and East 96t" Street North and US HWY 169 interchange.
Additionally, Becco Contractors Inc. is the contractor for the work at North Garnett Road and
East 96th Street North currently underway.
PROJECT FUNDING:
Funds for this project were included in the FY 04 -05 Streets Division Capital Outlay budget
(Line Item 01-300-54210) in the amount of $145,000.00. Because the proposed contract award
would not occur until FY 05-06, it will be necessary to amend the FY 05 -06 Streets Division
Capital Outlay budget to allow for the carryovcr of unutilized funds from FY 04 -05.
RECOMMENDATION:
Staff recommends Council award the FY 04 -05 Street Repair contract to Becco Contractors Inc.,
of Tulsa, Oklahoma, in the amount of $126,266.25. Additionally, staff recommends Council
approval of an amendment to the FY 05 -06 Streets Division Capital Outlay Budget, increasing
expenses by $126,266.25.
ATTACHMENTS:
A. Street Overlay Program - Priority Listing
B. Street Repairs FY 2004 -2005 Map
C. Bid Tabulation
Public Department
301 West 2nd Avenue
Box 180
OK 74055
Fiscal
Size
Area
Year
Street Segment
length
Width
(sq.it)
(ft) ti
(ft)
2004 -05
107th East Avenue & East 96th Place North& 110th East
1,640
23
37,720
Avenue, 98th Street to 98th Street
2004 -05
East 99th Street North , North 108th East Avenue, East
1,010
23
23,230
99th Place North (West Loop)
2004 -05
East 99th Street North , North 108th East Place, East 99th
907
23
20,861
Place North (East Loop)
2004 -05
East 98th Street North , North 107th East Avenue, North
1,330
33
43,890
109th East Avenue
2004 -05
East 98th Street North , Garnett to North 111th East
750
27
20,250
Avenue
2004 -05
East 97th Street North , Cul -de -sac to North 111th East
241
23
5,543
Avenue (West Cul -de -sac)
2004 -05
East 97th Street North , Cul -de -sac to North 111 th East
235
23
5,405
Avenue (East Cul -de -sac)
2004 -05
North 110th East Avenue, East 96th Place to East 97th
109
22
2,398
Street
2004 -05
Garnett Frontage Rd, 16th Street to 19th Street
1,030
24
24,720
2004 -05
North 120th East Avenue, East 86th Street North to East
1,590
23
36,570
89th Place
2004 -05
East 89th Place, North 120th East Avenue to North 121st
625
23
14,375
East Avenue
2004 -05
North 121st East Avenue, East 89th Place to East 90th
475
23
10,925
Street North
2004 -05
East 77th Place North, North 123rd East Avenue to North
1,150
27
31,050
126th East Avenue
Subtotal
11,092
317
276,937
2005 -06
East 80th Street North, North 117th East Avenue to North
1,260
27
34,020
120th East Avenue
2005 -06
East 80th Place North, East 80th Street to Cul -de -sac
970
23
22,310
2005 -06
East 80th Place North, North 120th East Avenue to North
565
27
15,255
122nd East Avenue
2005 -06
East 114th Street, West End to North 94th East Avenue
330
26
8,580
2005 -06
North 94th East Avenue, East 113th Street North to East
680
26
17,680
114th Street North
2005 -06
East 113th Street North, North 94th East Avenue to North
915
26
23,790
96th East Avenue
2005 -06
East 114th Street, North 94th East Avenue to North Mingo
1,025
26
26,650
Rd
2005 -06
North 96th East Avenue, East '113th Street North to East
615
26
15,990
114th Street North
2005 -06
North 96th East Avenue, East 114th Street North to North
905
26
23,530
Mingo Rd
2005 -06
Birch Street, 19th Street to 21 st Street
585
23
13,455
2005 -06
19th Street, North Main to Garnett
2,160
27
58,320
Subtotal
10,010
283
259,580
2006 -07
Main Street, 2nd Avenue to 4th Avenue
950
27
25,650
2006 -07
3rd Avenue, Main Street to Cedar Street
740
27
19,980
2006 -07
Atlanta, 2nd Avenue to 3rd Street
1,875
27
50,625
2006 -07
1st Street, Main Street to East End
675
24
16,200
2006 -07
3rd Street, Main to Cedar
665
24
15,960
Subtotal
4,905
129
128,415
2007 -08
North 106th East Avenue, East 112th Street North to East
1,350
27
36,450
114th Street North
2007 -08
North 112th East Avenue, East 112th Street North to East
1,350
27
36,450
114th Street North
2007 -08
East 114th Street North, North 106th East Avenue to
3,050
27
82,350
Garnett Rd
2007 -08
North 1 09th East Avenue, East 114th Street North to East
905
24
21 ,720
116th Street North
2007 -08
North 110th East Avenue, East 114th Street North to Cul-
275
24
6,600
de -sac
2007 -08
North 111th East Avenue, East 114th Street North to Cul-
275
24
6,600
de-sac
Subtotal
7,205
153
190,170
2008 -09
North 122nd East Avenue, East 76th Street North to East
5,450
33
179,850
86th Street North
Subtotal
5,450
33
179,850
2009 -10
Cedar Street, East 86th Street North to East 16th Street
1,550
26
40,300
2009 -10
East 16th Street, North Ash to North Garnett Rd
1,650
26
42,900
2009 -10
Birch Street, 16th Street to 19th Street
925
26
24,050
2009 -10
North Ash Street, 14th Street to 16th Street
795
26
20,670
2009 -10
14th Street, North Main Street to North Ash Street
320
26
8,320
Subtotal
5,240
130
136,240
2010 -11
Atlanta, 3rd Street to 11 th Street
3,050
27
82,350
2010 -11
83rd Street, East Frontage Rd to North 117th East
1,275
27
34,425
Avenue
2010 -11
North 117th East Avenue, East 83rd Street North to East
1,325
26
34,450
86th Street North
2010 -11
East 83rd 'lace, North 117th East Avenue to North 121 st
1,010
26
26,260
East Avenue
2010 -11
North 121st East Avenue, East 83rd Place to East 86th
1,210
26
31,460
Street North
Subtotal
7,870
132
208,945
2011 --12
4th Street, Main Street to West Frontage Rd
1,820
24
43,680
2011 -12
8th Street, Main Street to West Frontage Rd
1,868
24
44,832
Subtotal
3,688
48
88,512
Grand Total
55,460
1,225
19468,649
�1 i
June 22, 2005
I L
4
Marcia Boutwell
Jeff Bain
ID DE Project Project Project
BR �j
Project
Project
Project
Project
Project
Project
#1 #2 #3
#4
#5
#6
#7
#8
#9
TOTAL
Pavement Concrete
31,260.00 19,450.00 18,081.25
Specialists
33,924.25
16,957.50
7,145-00
6,816.25
3,099-00
2,165.00
138,898.25
Horizon
34,839,45 21,651.00 19,274.85
Construction Co
36,963.45
17,859.60
7,608-00
7,263-09
2,440.17
4,920.00
152,819.61
Becco Contractors
Inc 27,81T50 17,310.00 15,381.25
30,479.95
14,475.00
6,079.50
5,798.95
1,954.10
6,970.00
126,266.25
APAC-Oklahoma
Inc 30,615.00 19,050.00 16,928.75
33,389.15
15,895-50
6,690-00
6,381-95
2,154.10
4,900.00
136,004.45
Engineer's Estimate
29,406.11 18,109.86 1 16,263.01 1 32,160.14 � 15,322.92 1 6,401.21 6,150.18 1,886.31 4,100.00 129,799.74
N
TO: THE HONORABLE MAYOR AND COU1101
FROM: MICHELE ', r
RESOURCE HUMAN DIRECTOR
DATE: June 23, 2005
BACKGROUND:
Bobby Gosvener, an employee of the Fire Department, incurred a back injury in February of
2004 while performing his duties as a paramedic. As a result of this injury, Mr. Gosvener
underwent surgery in May and October of 2004. After obtaining medical maximum
improvement Mr. Gosvener received a permanent partial disability rating from three different
physicians. The three separate ratings were 39 %, 23% and 17 %. Due to the differences in
ratings the settlement was taken to trial at Workers' Comp court. The judge has issued a
permanent partial disability rating of 22 %.
A 22% permanent partial disability rating equates to $29,040, which will be paid in a lump sum
payment of $12,936 to Mr. Gosvener and his attorney and sixty-one weekly payments of $264.
Also associated with this order are taxes of $873.60. A copy of the court order is attached for
your review.
COMMENDATION:
Staff recommends approval and authorization for payment of the court ordered workers'
compensation settlement in the amount of $29,040 payable to Bobby Gosvener, paying Mr.
Gosvener and his attorney a lump sum amount of $12,936, in addition to sixty-one weekly
payments of $264. Staff also recommends approval and authorization for payment of $873.60
payable to the Oklahoma Tax Commission and Workers' Compensation Court, for taxes
associated with the court ordered Workers' Compensation settlement.
ATTACHMENT-
1. . Court Order
mw��#
TOBBY L GOSVENER
Claimant
U M161 =0
Ins. Carrier
Claimant's Social Security
Number: 447-72-7150
ORDER AWARDING
PERMANENT PARTIAL DISABILITY BENEFIJ.
Now on this 23rd day of MAY, 2005, this cause came on for consideration pursuant t*
Tulsa, Oklahoma, at which time claimant appeared and by counsel, BRYCE A HILL and
The Court having considered the evidence and records on file, and being well and fully
- I -
T
THAT on FEBFUJARY 25, 2004, clamant eras employed by the above named respondent and
-2-
r HAT at time of injury, claimant's wages were sufficient to establish the rates of compensation at
$469.69 per week for temporary total disability and $264.00 per week for permanent partial disability.
Now on this I Oth day of JUNE, 2005, the Court finds that Paragraphs 3 and 4 of the order
entered herein on MAY 26, 2005, should be and the same are hereby vacated and the following
entered in lieu thereof.
-3-
-4-
THKI` respondent or insurance carrier is ordered to pay claimant the accrued portion of the
award herein in lump sum of $7,128.00 and pay the balance of said award at the rate of $264.00 per
week until the total award of $29,040,00 (less attoiney fee) has been paid to claimant.
2004-04236X
Page 2
-3 -®
TiHiA ult of said injury,,qjAiarjffCsustained 0 percent permanent partial disability to the
n�
11
THORACIC SPINE-750' said
ch-t-permanent partial disability to the LUMBAR BACK WITH
which claimant is entitled for of w
RADICULOPATH
HE RIG for which claimant is entitled to compensation for 110
weeks per w
eeks at $ �.p_er week, or the total amount of $2 of which 65 weeks have accrued and shall
j
be in a lump sum of $1�7,160.00,
-4-
THAT respondent -or ' uman carr3 l all-pay-cluiffauninIfe- ii-c-cr—ud-d-p-Drtiorza� €wthe -He-re�iri
in lump sum of $17,160-DO-a ay the balance o -Sai - ward at the rate of $264.00 per week until the total
award war . Qfs,04iI O (less attorney fee) has been paid to claimant.
-5®
THAT respondent oi, insurance carrier shall pay court costs; Special Occupational Health and
Safety Fund Tax shall be paid in the sum of $217.80, representing three-fourths of one percent (0,75%).
Respondent, if Own Risk, shall pay $580.80 to the Workers' Compensation Administration I Fund,
representing two percent (2%) of the permanent disability award herein.
-6-
THAT pursuant to Title 85 O.S. Section 93, a filing fee of seventy-five dollars ($75.00) is taxed as
a cost in this matter, and shall be paid by respondent to the Court Administrator unless a filing fee was
previously paid, within twenty (20) days from the date this order becomes final.
-7-
THAT the sum of $5,808.00 shall be deducted from the award herein and paid in lump sum to
claimant's attorney as a fair and reasonable attorney fee; within twenty (20) days from the date of filing of
this order, respondent or insurance carrier shall file herein proper receipt evidencing compliance with
this order.
ftnITSarnples
/S/
ELLEN C. EDWAL, JUDGE
A copy of the above and foregoing Court Order was mailed, by regular or Certified United States
Mail, on this filed stamped date to:
Claimant's Attorney: BRYCE A HILL
1, 511 S DELAWARE AVE
TULSA, OK 74104-5234
Respondent's Attorney: JACQUE J BRAWNER
TWO LEADERSHIP SQ IOTH FLOOR
211 N ROBINSON
OKLAHOMA CITY, OK 73102-7109
2004-04236X
Page 2
This order corrects nunc pro tune the order entered herein on MAY 26, 2005, and all other
provisions of said order shall remain in full force and effect as the order of this Court.
I
A copy of the above and foregoing Court Order was mailed, by regular or Certified United
States Mail, on this filed stamped date to:
Claimant's Attorney BRYCE A HILL
1511 S DELAWARE AVE
TULSA, OK 74104-5234
Respondent's Attorney: JACQUE J BRAWNER
TWO LEADERSHIP SQ I OTH FLOOR
211 N ROBINSON
OKLAHOMA CITY, OK 73102-7109
I do hereby certify that the above and foregoing is a true and correct copy of the original
order signed by the Judge herein. Witness by my hand and the official seal of this court on
this date.
0
SEAL wq
rl��o
Court Clerk
June 17, 2005