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HomeMy WebLinkAbout2005.07.05_OPWA AgendaTYPE OF MEETING: Regular DATE: July 5, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, July 1, 2005. Riliann M. Stevens, Administfative Assistant AGENDA L Call to Order Chairman Thoendel 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of the Minutes of the June 21, 2005 Regular Meeting. Attachment #4--A B. Approval of Claims. Attachment #4-B C. Approval of the Annual Water Quality Report and Water Quality Report Certificate and Distribution and authorization of the Chairman to execute all necessary documents. Attachment #4 -C H \Agendz.s \OP W A \2005 \0705. doc 0 Owasso Public Works Authority July 5, 2005 Page 2 5. Report from OPWA Manager. 6. Report from OPWA Attorney. i. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. H.\Ag- das \OPWA\2005 \0705 d- OWASSO PUBLIC WORDS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 21, 2005 The Owasso Public Works Authority met in regular session on Tuesday, June 21, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, June 17, 2005. ITEM 1. CALL TO ORDER Chairman Thoendel called the meeting to order at 8:21 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Steve Cataudclla, Vice Chair Gary Cochran, Trustee Brent Colgan, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager ABSENT Craig Thoendel, Chairman ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 7, 2005 .Regular Meeting B. Approval of Claims Ms. Kimball moved, seconded by Mr. Colgan, to approve the OPWA Consent Agenda with clairns totaling $68,256.62 and payroll claims totaling $58,244.04. YEA: Cataudclla, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. v Owasso Public Works Authority June 21, 2005 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONVERSION OF A 1996 INTERNATIONAL REFUSE VEHICLE AND AUTHORIZATION OF PAYMENT Ms. Stagg presented the item. Mr. Cochran moved, seconded by Mr. Colgan, to approve the conversion of the existing 1996 International to a rear-loaded vehicle and award the bid for the conversion to United Engines in the amount of $52,897.00 and authorization for payment. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF RESOLUTION NO. 2005-01 Ms. Bishop presented the item. Mr. Colgan moved, seconded by Ms. Kimball, for Trustee approval of Resolution No. 2005-01 adopting a fiscal year 2005-2006 budget for the OPWA. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 7. REPORT FROM OPWA MANAGER None None ITEM 9. NEW BUSINESS None P� Owasso Public Works Authority ITEM 10. ADJOURNMENT Mr. Cochran moved, seconded by Mr. Colgan, to adjourn. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4 -0 and the meeting was adjourned at 8 :29 p.m. Pat Fry, Minute Clerk June 21, 2005 Steve Cataudella, Vice Chair VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DEPOSIT REFUNDS 38.42 REFUND TOTAL 38.42 OFFICE DEPOT OFFICE SUPPLIES 199.15 WAL -MART COMMUNITY DOCUMENT FRAMES 29.88 SAMS CLUB OPERATING SUPPLIES 83.69 OFFICE DEPOT OFFICE SUPPLIES 43.10 TERMINIX PEST CONTROL 44.00 CULLIGAN OF TULSA BOTTLED WATER 42.48 SOUTHWESTERN BELL PHONE USE 16.04 OKLA TRANSPORTATION AUTHORITY PIKE PASS 14.70 TREASURER PETTY CASH EMP RECOGNITION 14.43 ADMINISTRATION DEPT TOTAL 487.47 OWASSO COPIER SERVICE CENTER COPIER TONER 144.16 OFFICE DEPOT OFFICE SUPPLIES 93.44 MCLAURIN, OSCAR METER READINGS 240.98 MEYER, MARK METER READINGS 583.20 BALSIGER, KATHLEEN A METER READINGS 150.75 DINKINS, TYRONE METER READINGS 368.70 OLINGHOUSE, DAVID R. METER READINGS 576.90 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 3,820.90 UTILITY BILLING DEPT TOTAL 5,979.03 WATER PRODUCTS METER SETS 1,718.04 WATER PRODUCTS LEAK REPAIR SUPPLIES 120.60 SAMS CLUB OPERATING SUPPLIES 10.78 ATWOODS SHOVEL 9.90 CITY OF TULSA PURCHASED WATER 167,842.88 WARREN CLINIC IMMUNIZATIONS 130.00 TRIAD PRINTING WATER QUALITY REPORTS 1,264.50 WATER DEPT TOTAL 171,096.70 ACCURATE ENVIRONMENTAL TESTING SUPPLIES 51.00 SOUTHWEST CHEMICAL SERVICES CHEMICALS 90.00 LOWES COMPANIES BELT PRESS 8.91 LOCKE SUPPLY MAINT SUPPLIES 15.59 GREEN COUNTRY TESTING AMMONIA TESTING 80.00 ENVIRONMENTAL RESOURCE ASSOC INORGANICS TESTING 406.10 WASTE MANAGEMENT OF OKLA SLUDGE REMOVAL 3,846.24 TERMINIX PEST CONTROL. 45.00 SOUTHWESTERN BELL PHONE USE 3.82 WW TREATMENT PLANT DEPT TOTAL _ -4 646.66 OWASSO STAFFING TEMP STAFF 993.60 LOWES COMPANIES NUTS /BOLTS 22.42 LOCKE SUPPLY MAINT SUPPLIES 22.00 SOUTHWESTERN BELT_ NON - PLEXAR•- 3710498 50.83 SOUTHWESTERN BELL NON - PLEXAR- 3718853 51.37 SOUTHWESTERN BELL NON - PLEXAR - 3715244 51.51 WASTEWATER DEPT TOTAL 1,191.73 WASTE MANAGEMENT OF OKLA WASTE MANAGEMENT OF OKLA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK RCB TRUST SERVICES RCB TRUST SERVICES DESCRIPTION AM TIPPING FEES 12,221.71 REFUSE DEPT TOTAL 12,221.71 TIPPING FEES 2,243.83 RECYCLE DEPT TOTAL 2,243.83 OPWA OPERATING FUND TOTAL 197,805.55 FAP -01- 0003 -L 5,444.41 FAP -04- 0006 -L 16,859.87 FAP -92- 107 -LB 3,763.56 ORF -01- 0002 -L 9,670.90 O RF -02- 0017 -L 10,190.79 ORF -99 -008 -L 2,813.09 ADMIN FEES 3,840.00 CAPITAL IMPROVEMENTS FUND TOTAL 52,582.62 SERIES 2004 NOTE 134,706.25 SERIES 2004 NOTE 134,706.25 OPWA SALES TAX FUND TOTAL 269,412.50 OPWA GRAND TOTAL 519,800.67 OWASSO PUBLIC WORKS AUTHORITY REPORT PAYROLL PAYMENT ,, PERIOD MA 6/25/2005 OVERTIME DEPARTMENT EXPENSES r OP1WA Administration 0.00 $15,434.61 Utility Billing 117.11 4,580.40 Wastewater 232.73 11,370.80 Wastewater Collection 0.00 6 457,97 Refuse 236.48 8,862.82 Recycle Center 0.00 1,456.39 IN TRUSTEFj- OWASSO PUBLIC FROM: AIWA Ca ST'AGG, P.E. PUBLIC WORKS DIRECTOR OR ANNUAL WATER QUALITY ) OR QUALITY WATER OF COMPLETION AND DISTRIBUTION DATE: June 27, 2005 BACKGROUND. Every year, in conformance with the Safe Drinking Water Act, the City of Owasso' prepares and distributes over 7,000 Water Quality Reports to our customers in an effort to enable our citizens to make practical and knowledgeable decisions about their health and the environment. The report contains basic educational information on the water quality — including levels of any detected contaminants, and compliance with drinking water rules. At a minimum, the report must provide consumers with the following fundamental information: Lake, river, aquifer, or other source of the drinking water; A brief summary of the susceptibility to contamination of the local drinking water source, based on the source water assessments that states are completing over the next five years; How to get a copy of the water system's complete source water assessment; The level (or range of levels) of any contaminant found in local drinking water, as well as EPA's health -based standard (maximum contaminant level) for comparison; 3� The likely source of that contaminant in the local drinking water supply; The potential health effects of any contaminant detected in violation of an EPA health standard, and an accounting of the system's actions to restore safe drinking water; The water system's compliance with other drinking watcrmrclated miles; AD educational statement for vulnerable populations about avoiding cryptosporidium; Educational information on nitrate, arsenic, or lead in areas where these contaminants are detected above 50% of EPA's standard; and Right -to -Know Amendment to Clean Water Act in (1996) requires that all owners of systems serving at 25 residents or more or that have 15 service connections serving year round residents distribute such report. Phone numbers of additional sources of information, including the water system and EPA's safe drinking water hotline. It is worth noting that because the report simply summarizes information that the City must collect to comply with the Federal Safe Drinking Water Act, no additional monitoring is required to comply with this mandate. Additionally, since the City purchases water from the City of Tulsa, the Owasso's Water Quality Report uses much of the educational information and monitoring data provided by the City of Tulsa. A copy of the City of Owasso 2005 Water Quality Report is included as Attachment A. The mandate also requires that the City mail or deliver a copy of the Water Quality Report to each water customer, make an effort to deliver the report to non - bill - paying customers and provide copies of the report upon request. The City must send a copy of the Water Quality Report to the Oklahoma Department of Environmental Quality (ODEQ) and submit a Certificate of Completion and Distribution by October 1, 2005. The Certificate confirms that the information contained in the report is correct and that all distribution requirements have been met. COMPLIANCE STATUS: Staff confirms that the information contained in the City of Owasso 2005 Water Quality Report completed in June 2005 is correct and consistent with compliance monitoring data previously submitted to the ODEQ. Copies of the report were included in customer utility bills distributed during the month of June 2005. Additionally, the report may be viewed today by visiting the City of Owasso webpage2 or the offices of Public Works Department at 301 West 2nd Avenue, Owasso. Thus, the City of Owasso has complied with all distribution requirements and may submit the Certificate of Completion to ODEQ upon approval by the Trustees. RECOMMENDATION Staff recommends Trustees approve the Certificate of Completion and Distribution with the Oklahoma Department of Environmental Quality and authorize the Chair to execute all necessary documents. ATTACHMENTS: A. Copy of 2004 Water Quality Report B. Certificate of Completion and Distribution z Address: littp:// ww w.cltyofowasso.com /PtiblicWorks/ Water° /`2OQtiality %20Report %202005.pdf ATTACHMENT A d4 it �� 1 4 The City of Owasso is pleased to submit to you the 2005 Annual Water Quality Report. We take great pride in providing you, our customer, with reliable and safe drinking water that meets all Federal and State regulations. Again this year, parameters in our water are well below the maximum allowable levels in most instances. We want to keep you informed about the excellent quality of water and services delivered to you over the past year. This report explains where your drinking water comes from, and how the water is treated, monitored and delivered. The information included in this report reflects the data collected from January 1 through December 31, 2004. The included Water Quality Tabulation shows that some contaminants were found, however, not at levels to cause any concern. The Environmental Protection Agency (EPA) Safe Drinking Water Hotline Drinking water, including bottled water, may be expected to contain at least small amounts of some contaminants. The presence of these contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects may be obtained by calling the Environmental Protection Agency's (EPA) Safe Drinking Water Hotline (800- 426- 4791). In order to ensure that tap water is safe to drink, the EPA prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water, which provide protection for public health, as well. For questions concerning your water utility, please contact the Owasso Public Works Department at 272 -4959. Inquiries about this report may be directed to Roger Stevens (Utility Superintendent) . For questions about your water bill, please contact the City of Owasso Utility Billing Office at 376 -1500. +r � •; Please attend any of the regularly scheduled meetings of the Owasso City Council and the Owasso Public Works Authority. Meetings are held on the first and third Tuesday of each month at Old Central (109 N. Birch) beginning at 6:30 o.m. ,r ..•; = 2005 Water Quality Report Qucstions and Answers about • • Drinking Water Q. Where does Owasso's water come from? Q. What does the data mean? A. Our water is purchased from the City of Tulsa. The water is treated surface water transported from three sources in northeastern Oklahoma (Lake Oologah on the Verdigris River, Lakes Spavinaw and Eucha on Spavinaw Creek, and Lake Hudson on the Neosho River). After the water reaches the lakes, it travels to the Mohawk and A.B. Jewell water treatment plants where it is treated to remove substances that might threaten public health. Q. Which plant treats our drinking water? A. Tulsa has a vast underground network of pipes that carry drinking water from two treatment facilities to our faucets. Which plant provides water to specific areas of the city and surrounding areas depends on daily changes in supply and demand. Generally, customers in the north and west portions of Tulsa (which includes Owasso) receive water treated at the Mohawk Plant and those in the south and east areas are served by the A.B. Jewell Plant. Both plants serve the central areas of Tulsa. Q. Is Owasso's water safe to drink? A. The City of Owasso and the City of Tulsa routinely monitor for constituents in your drinking water according to Federal and State laws. In 2004, the City of Tulsa analyzed more than 2,300 samples looking for pollutants that might be dangerous to your health, and substances that can make the water taste or smell unpleasant. In addition, the City of Owasso collected 240 samples throughout the distribution. The adjacent table shows the results of our monitoring for the period of January through December 2004. A. As you can see by the table, the drinking water delivered to Owasso area homes and businesses exceeds all federal requirements. Although some contaminants were detected in November 2004, the EPA has determined that your water is safe at these levels. Q. What are contaminants? A. The sources of drinking water (both tap and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or human activity. Contaminants that may be present in water prior to treatment include: Microbial contaminants: Come from sewage treatment plants, septic systems, agricultural livestock operation and wildlife. Inorganic contaminants: Naturally- occurring or result from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production and mining or farming. Pesticides and herbicides: Come from a variety of sources such as agricultural urban stormwater runoff and residential uses. Chemical contaminants: Include synthetic chemicals - are byproducts of industrial processes and petroleum production that can come from gas stations, urban stormwater runoff and septic systems. Radioactive contaminants: Naturally occurring substances or the result of oil and gas production and mining activities. Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno- compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA and Center for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbiological contaminants are available from the Safe Drinking Water Hotline (800- 426- 4791). �tUALITY DATA TABULATION *Definitions of Terms Found in the Table: I CL (Maximum Contaminant Level): The highest level of a contaminant allowed in drinking water. MCLs are set as close to the MCLGs as feasible ing the best available treatment technology and taking cost into consideration. MCLs are enforceable standards. CLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. :�LGs allow for a margin of safety and are non - enforceable public health goals. RLD (Maximum Residual Disinfectant Level): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that additio a disinfectant is necessary for control of microbial contaminants. RDLG (Maximum Residual Disinfeetanat Level Goal): The level of a drinking water disinfectant below which there is no known or expected risk to alth. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. ' (Treatment Technique): A required process intended to reduce the level of a contaminant in drinking water. (Action Level): The concentration of a contaminant, which if exceeded, triggers a treatment or other requirement which a water system roust follow. ,iU (Nopbololometrie Turbidity Unit): A measurement of the turbidity, or cloudiness, of the water. Turbidity has no health effects. However, turbidit n interfere with disinfection and provides a medium for microbial growth. Turbidity may indicate the presence of disease - causing organisms. These ;anisms include bacteria, viruses, and parasites that can cause symptoms such as nausea, diarrhea, and associated headaches. rem /yr (millirems per year): A measure of radiation absorbed by the body. ,m (parts per million): Comparable to 1 minute in two years. b (parts per billion): Comparable to 1 minute in 2,000 vears. 'A (Not Applicable) )ata collected November 2000. Frequency of monitoring requirements is within compliance regulations. �W�' fi't,"EM Z l 1. Fix leaking faucets, pipes and toilets. 2. Replace high water use fixtures. 3. Install water - saving devices in faucets, toilets and appliances. Water conservation measures are an important first step in preserving our water supply. Also, utilizing these measures can save you money through reductions in your water and sewer bills. Here are a few suggestions: Turn off the water while brushing your teeth or shaving (Saves approximately 3 gallons per day) Run only full loads in the washing machine and dishwasher (Saves 75 -200 gallons per month) Shorten you shower (A 2- minute reduction can save 700 gallons per month) ATTACHMENT Consianer Confidence Report P S ID# _ . () 72 8 The community water system indicated above hereby confirms that the Consumer Confidence Report has been distributed to customers (and appropriate notices of availability have been given) in accordance with 40 CFR 141.155. Further, the system certifies that the information contained in the report is correct and consistent with the compliance monitoring data previously submitted to the primacy agency. Certified by: Marne° Title; Phone: RETURN a copy of your Consumer Confidence Report and the signed Certificate of Completion and Distribution to the.follorving address: Consumer Confidence Report Water Quality Division Department of the Environmental Quality P.O. Box 1677 Oklahoma City, OK 73101 -1677