Loading...
HomeMy WebLinkAbout2005.07.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: July 19, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, July 15, 2005. Juliann M. Stevens, Administrative Assistant 1. Call to Order Mayor Craig Thoendel 2. Invocation Taud Boatman, First United Methodist Church 3. Flag Salute 4. Roll Call H: \Agendas \Counci1\2005 \0719. doc Owasso City Council July 19, 2005 Page 2 5. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" arc considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the July 5, 2005 Regular Meeting and July 12, 2005 Special Meeting. Attachment # 5 -A B. Approval of Claims. Attachment # 5 -E 6. Consideration and appropriate action relating to a request for Council approval of annexation request OA 05 -03. Mr. Wiles Attachment #6 Staff will recommend Council approval of annexation request OA 05-03, containing approximately 87 acres, more or less, located on the southwest corner of E. 96th Street Forth and Mingo Road. 7. Consideration and appropriate action relating to a request for Council approval of a utility easement closure in the Ator Heights Third Addition, a subdivision recently superseded by the Ator Center plat. Mr. Wiles Attachment #7 Staff will recommend Council approval of the closure of a 15 foot utility easement generally located at the northwest comer of East 86th Street North and North Garnett Road. H- \Agen&STOunci I \2005 \0719. doe Owasso City Council July 19, 2005 Page 3 8. Consideration and appropriate action relating to a request for Council approval of the final plat for the Owasso Industrial Park. Mr. Wiles Attachment #8 Staff will recommend Council approval of the Owasso Industrial Park Finial Plat. The subject property is located south of E. 5>h Avenue, approximately V4 mile west of the Mingo Halley Expressway, and contains approximately 3.89 acres, more or less. 9. Consideration and appropriate action relating to Council action declaring the Ward 4 City Council position vacant; and, authorizing the City Clerk to publish a Notice of Vacancy and solicit Letters of Interest from qualified electors within Ward 4 for the purpose of selecting an appointee for that position. Mr. Ray Attachment #9 10. Consideration and appropriate action relating to the expenditure of funds in support of a national level Baseball Tournament hosted by the Owasso Baseball Boosters. Councilor Brent Colgan Attachment #10 Councilor Brent Colgan will request the expenditure of $3,500 from the Hotel /Motel Tax Fund to support the American Amateur Baseball Congress 15 yr old's Mickey Mantle World Series Tournament hosted by the Owasso Baseball Boosters. 11. Report from City Manager. 12. Report from City Attorney. 1-1 \Agendas \Council \2005 \0719.doc Owasso City Council July 19, 2005 Page 4 13. Report from City Councilors. 14. New Business (Mew Business is any item of business which could not have been foreseen at the time ofposting of the agenda.) 15. Adjournment. 1 \Agendas \Coonci I \2005 \0719 -doc OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday July 5, 2005 The Owasso City Council met in regular session on Tuesday, July 5, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, July 1, 2005. ITEM 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Chuck Self, Associate Pastor of First Baptist Church of Owasso. ITEM 3. FLAG SALUTE Councilor Susan Kimball led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Craig Thoendel, Mayor Steve Cataudella, Vice Mayor Gary Cochran, Councilor Brent Colgan, Councilor Susan Kimball, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF GENTLENESS, FOLLOWED BY A PUBLIC SERVICE ANNOUNCEMENT Jessica Hunt, a member of the Character Council, presented to the Council the character trait of Gentleness, the character trait of the month for July, 2005. Owasso City Council July S, 2005 ITEM 6. PRESENTATION OF EMPLOYEE OF THE MONTH Mr. Ray introduced Trevor Gibson, Golf Maintenance Superintendent, as the City's Employee of the Month for July, 2005. ITEM 7, CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL - APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 21, 2005 Regular Meeting E. Approval of Claims C. Approval of Ordinance No. 816, an ordinance approving rezoning request OZ 05 -02, containing approximately 27.59 acres, more or less, from AG (Agricultural District) to CG (Commercial General) and 8.06 acres, more or less, from AG (Agricultural District) to OM (Office Medium). The subject property is located east of the Owasso Expressway, between East 981h Street North and East 101 st Street North. D. Approval of Ordinance No. 817, an ordinance approving rezoning request OZ 05 -01, containing approximately 166.28 acres, more or less, from AG (Agricultural District) to RS -3 (Residential Single Family District). The subject property is located on the south side of East 76th Street North, % mile east of North 129th East Avenue. E. Approval of Ordinance No. 818, an ordinance approving a planned unit development, OPUD 05 -01, containing a,�proximately 166.28 acres, more or less, located on the south side of East 76t Street North, %2 mile east of North 129th East Avenue. F. Approval and authorization for payment of the court ordered workers' compensation settlement in the amount of $29,040.00 and $873.60 payable to the Oklahoma Tax Commission. Ms. Kimball moved, seconded by Mr. Colgan, to approve the Consent Agenda with claims totaling $140,813.73, self - insurance medical claims & fees totaling $61,630.37, and payroll claims totaling $303,365.45. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. N Owasso City Council July 5, 2005 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL TO AWARD THE FY 2004 -05 STREET REPAIR CONTRACT AND APPROVAL OF AN AMENDMENT TO THE FY 2005 -06 STREETS DIVISION CAPITAL OUTLAY BUDGET Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Cataudella, for approval to award the FY 2004 -05 Street Repair Contract to Becco Contractors Incorporated of Tulsa, Oklahoma in the amount of $126,266.25 and approval of a supplemcntal appropriation to the FY 2005 -06 Streets Division Capital Outlay Budget, increasing expenses by $ 126,266.25. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 819 Ms. Bishop presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Council approval of Ordinance No. 819, an ordinance relating to the administration of purchases and cash disbursements of the City of Owasso by amending Part 7 (Chapter 1, Finance and Budget Administration) of the "Code of Ordinances" and authorization of publication of such. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL CONFIRMATION OF THE MAYOR'S APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS. IT IS REQUESTED THAT EACH INDIVIDUAL APPOINTMENT BE CONFIRMED BY SEPARATE VOTE. Mayor Thoendel presented the item. To expedite the process, Mr. Thoendel asked that any questions or comments regarding any of the proposed appointments be addressed before the voting process began. Council discussion followed with comments from Councilor Kimball, Councilor Colgan, Vice Mayor Cataudella and Mayor Thoendel (in that order). The Mayor then called for motion on each of the appointments as follows: I Owasso City Council July 5, 2005 10 -1. Councilor Susan Kimball, Transportation Policy Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carricd 5 -0. 10-2. Ana Stagg, Alternate, Transportation Policy Committee - One Year Term Motion made by Mr. Colgan, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. 10 -3. Ana Stagg, Transportation Technical Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -4. Joe Nurre, Alternate, Transportation Technical Committee - One Year Term Motion made by Mr. Cochran, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 4 Owasso City Council 10 -5. Rodney Ray, Legislative Consortium - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -6. Eric Miles, Alternate, Legislative Consortium - One Year Term Motion made by Mr. Cochran, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendcl NAY: None Motion carried 5 -0. 10 -7. Sherry Bishop, Regional Metropolitan Utility Authority - One Year Term Motion made by Mr. Cataudella, seconded by Ms. Kimball. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendcl NAY: None Motion carried 5 -0. July 5, 2005 10 -8. Ana Stagg, Alternate, Regional Metropolitan Utility Authority - One Year Term Motion made by Mr. Cochran, seconded by Mr. Cataudella. Mr. Ray stated that this Item was incorrect, the position was not as an Alternate. Mr. Cochran and Mr. Cataudella then rescinded their motion and second. 10 -8. Corrected - Ana Stagg, Regional Metropolitan Utility Authority - One Year Term Motion made by Mr. Colgan, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 0 Owasso City Council 10 -9. Trish Houser, Board of Adjustment, Term Ending 6 -30 -08 Motion made by Ms. Kimball, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -10. Craig Wallace, Board of Adjustment, Term Ending 6-30-08 Motion made Ms. Kimball, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -11. Jack Green, Personnel Board, Term Ending 6 -30 -08 Motion made by Mr. Colgan, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -12. Dan Draper, Planning Commission, Term Ending 6 -30 -08 Motion made by Ms. Kimball, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 6 July 5, 2005 Owasso City Council 10 -13. Vice Mayor Steve Cataudella, Annexation Committee - One Year Term Motion made by Mr. Colgan, seconded by Mr. Cochran YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10-14. Councilor Gary Cochran, Annexation Committee - One Year Tcrm Motion made by Ms. Kimball, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -15. Duane Coppick, Annexation Committee W One Year Term Motion made by Ms. Kimball, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thocndcl NAY: None Motion carried 5 -0. 10 -16. Dan Draper, Annexation Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. I July 5, 2005 Owasso City Council 10 -17. Ken Fisher, Annexation Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. 10 -18. Bill Roach, Annexation Committee - One Year Tenn Motion made by Mr. Colgan, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -19. Lonny Fisher, Annexation Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -20. lean Yancey, Annexation Committee - One Year Term Motion made by Mr. Cataudella, seconded by Ms. Kimball. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. I July 5, 2005 Owasso City Council 10 -21. Tim Rooney, Annexation Committee - One Year Term Motion made by Mr. Colgan, seconded by Mr. Cataudella. YEA: Cataudella; Cochran, Colgan, Kimball, Thoendel NAY: None Motion car► -ied 5 -0= 10 -22. Eric Wiles, Annexation Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10-23. Rickey Hayes, Annexation Committee - One Year Term Motion made by Mr. Cataudella, seconded by Ms. Kimball. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -24. Ana Stagg, Annexation Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. A] July 5, 2005 Owasso City Council 10 -25. Julie T. Lombardi, Annexation Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: Done Motion carried. 5 -0. 10 -26, Ana Stagg, INCOC Environmental Policy Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. July 5, 2005 10 -27. Councilor Susan Kimball, Capital Improvements Committee - One Year Term Motion made by Mr. Cochran, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -28. Councilor gent Colgan, Capital Improvements Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 Owasso City Council 10 -29. Ray Haynes, Capital Improvements Committee - One Year Term Motion made by Mr. Colgan, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel MAY: None Motion carried 5 -0. 10-30. Tom Kimball, Capital Improvements Committee _. One Year Term Motion made by Mr. Colgan, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: Done Motion carried 5 -0. 10 -31. Frank Enzbreriner, Capital Improvements Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel MAY: None Motion carried 5 -0. 10 -32. Trish Hauser, Capital Improvements Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 11 ,duly 5, 2005 Owasso City Council 10 -33. Dale Pride, Capital Improvements Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -34. Mike Ames, Capital hnprovcments Committee - One Year Term Motion made by Mr. Cochran, seconded by Ms. Kimball. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -35. Craig Wallace, Capital Improvements Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -36. Larry Siegrist, Capital Improvements Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 12 July 5, 2005 Owasso City Council 10 -37. Sherry Bishop, Capital Improvements Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion can°i_ed 5-0. 10 -35. Lonny Fisher, Capital improvements Committee - One Year Tenn Motion made by Mr. Colgan, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -39. Ilan Yancey, Capital Improvements Committee - One Year Term Motion made by Ms. Kimball, seconded by Mr. Colgan. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. 10 -40. Eric Wiles, Capital Improvements Committee - One Year Tenn Motion made by Mr. Cochran, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 13 July 5, 2005 Owasso City Council 10 -41. Tim Rooney, Capital Improvements Committee - One Year Term Motion made by Mr. Cataudella, seconded by Ms. Kimball. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -42. Rodney Ray, Capital Improvements Committee - One Year Term. Motion made by Mr. Colgan, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. 10 -43. Rickey Mayes, Capital Improvements Committee - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10 -44. Ana Stagg, Capital Improvements Committee - One Year Term Motion made by Mr. Colgan, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 14 July 5, 2005 Owasso City Council 10 -45. David Charney, Economic Development Authority - Term Ending 6 -30 -10 Motion made by Mr. Cochran, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Thoendel NAY: Colgan, Kimball Motion carried 3 -2. 10-46. Ray Thomas, Economic Development Authority - Term Ending 6-30-07 Motion made by Mr. Cataudella, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. 10-47. Gary Akin, Economic Development Authority - One Year Term Motion made by Mr. Cataudella, seconded by Mr. Cochran. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. July 5, 2005 10 -48. Vice Mayor Steve Cataudella, Economic Development Authority W One Year Term Motion made by Mr. Colgan, seconded by Mr. Cataudella. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0. ITEM 11. REPORT FROM CITY MANAGER None 15 Owasso City Council July 5, 2005 ITEM 12. REPORT FROM CITY ATTORNEY None ITEM 13. REPORT FROM CITY COUNCILORS Councilor Cary Cochran read to the Council his Letter of Resignation to be effective at 12000 midnight, Tuesday, July 5, 2005. The councilors then each voiced their appreciation to Mr. Cochran for his years of service. ITEM 14. NEW BUSINESS None ITEM 15. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Colgan, to adjourn. YEA: Cataudalla, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:35 p.m. Pat Fry, Minute Clerk 16 Craig Thoendel, Mayor Owasso city Council: Councilor for Ward 4 and serving as the Mayor of Owasso. As we all know, we are in a period of w6nrj-�#&nt; zwf allbaY,tfrt<r-dNm-v�Kyc,-�-.<,w��- people, as well as the quality of life we have all become accustom to. I have chosen to pursue some personal interest in my life that I feel will not allow me the time to jl serve the citizens of our my resignation fi-om the City Council effective 12:00 mid-night tonight, Tuesday July 5, 2005, 1 would like to thank all the Councilors and the city staff as well as the citizens of Owasso for their support. lacy0 lary ochran Owasso City Council, Ward 4 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, July 12, 2005 The Owasso City Council met in a special meeting on 'Tuesday, July 12, 2005 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 PM on Friday, July 8, 2005. ITEM 1: CALL TO ORDER. Mayor T'hoendcl called the meeting to order at 6:02 PM. PRESENT Craig Thoendel, Mayor Steve Cataudella, Mice Mayor Susan Kimball, Councilor A quorum was declared present. ABSENT Brent Colgan, Councilor ITEM 2: DISCUSSION RELATING TO GRANT APPLICATIONS Mr. Rooney reviewed a grant application from the Fire Department for a SAFER grant. It was explained that this grant, if awarded, would assist in funding additional positions in the fire department next year. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT ITEMS A. FINAL PLAT (1) B. ANNEXATION (1) C. EASEMENT CLOSURE (1) Mr. Rooney reviewed the above items (Owasso Industrial Park Final Plat, Annexation at the southwest comer of E. 96th Street North and Mingo Road, and the Easement Closure in Ator Center) and explained that all would be placed on the next regular meeting of the City Council. ITEM 4: DISCUSSION REGARDING THE METHOD TO BE UTILIZED FOR FILLING THE VACANCY CREATED BY THE RESIGNATION OF WARD 4 COUNCILOR GARY COCHRAN The Council directed staff to place an item on the next City Council agenda declaring a vacancy and soliciting applications and /or letters of interest from qualified electors in Ward 4. ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS A. REFUSE DEPARTMENT — VEHICLE STATUS REPORT Owasso City Council July 12, 2005 The above item was reviewed by Ms. Stagg, along with several other ongoing items. A presentation was made, via internet, by Mr. Clay Osborne of SilentWhistle Company. ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS . RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN Q.S. 25,E SECTION 307(E )t1 . Vice Mayor Cataudella moved, seconded by Councilor Kimball, to enter into Executive Session. All were in favor of the motion and the Council entered into Executive Session at 7:45 PM. The Council exited Executive Session at 9:06 PM. ITEM 7 ADJOURNMENT Councilor Cataudella moved, seconded by Councilor Kimball, to adjourn. All were in favor and the meeting was adjourned at 9:07 PM. Craig Thoendel, Mayor ALL COPY SUPPLIES CITY GARAGE CITY OF OWASSO FUELMAN TRIAD PRINTING C!NGULAR WIRELESS TREASURER PETTY CASH SAMS CLUB ALL COPY SUPPLIES CRAWFORD & ASSOCIATES PC HARRIS COMPUTER SYSTEMS REASORS CHARACTER FIRST! A N Z SIGNS NEIGHBOR NEWSPAPER USIS COMMERCIAL SERVICES REASORS IKON OFFICE SOLUTIONS CINTAS CORPORATION EPPERSON & JOHNSON ATTORNEYS AT LAW CHARNEY, BUSS, & WILLIAMS LIVINGSTON APPRAISALS DAVID LIVINGSTON CHARNEY, BUSS, & WILLIAMS AMERICAN WASTE CONTROL CARD CENTER NEIGHBOR NEWSPAPER NEIGHBOR NEWSPAPER TREASURER PETTY CASH TULSA COUNTY CLERK FINANCIAL EQUIPMENT CARRIER CORPORATION CITY GARAGE CITY OF OWASSO FUELMAN BURR KANNADY BURR KANNADY TULSA COUNTY MIS CINGULAR WIRELESS FUELMAN A -OK SIGNS DESCRIPTION AMOUNT PRINTER TONER 90.00 MUNICIPAL COURT DEPT TOTAL 90,00 VEHICLE MAINT 398.80 FUEL 149:08 PRINTING 178.50 PHONE USE -RAY 155.16 MEETING EXPENSE 515.95 BEVERAGES- GOOD /GREAT MEETING 8.48 MANAGERIAL DEPT TOTAL '11,405.97 PRINTER TONER 340.00 AUDIT FY 2005 4,172.97 TECH SOFTWARE ASSIST /MAINT 12,585.00 FINANCE DEPT TOTAL 17,097.97 OFFICE SUPPLIES 27.90 MONTHLY BULLETINS 380.10 BANNERS 665.00 EMPLOYMENT ADS 62.50 BACKGROUND CHECKS 55.75 MEETING EXPENSES 23.95 HUMAN RESOURCES DEPT" TOTAL 1,215.20 COPIER MAINT /SUPPLIES 842.75 MAT SERVICE 30.15 ATTORNEY FEES 20,473.36 LEGAL SERVICES 6,068.75 APPRAISAL, 225.00 LEGAL FEES 1,575.00 REFUSE SERVICE 114.00 E -BAY LISTING 1.37 ORDINANCE PUBLICATION 358.30 LEGAL ADS 226.80 POSTAGE 100.00 FILING FEES 54.00 SHREDDER 1,940.00 TEMP CONTROL INTERFACE 5,661.00 GENERAL GOVERNMENT DEPT TOTAL 37,670.48 VEHICLE MAINT 81.94 FUEL 291.74 MILEAGE 81.36 INSPECTION SERVICES 660.00 DIAL UP SERVICE 60.00 PHONE USE 67.62 COMMUNITY DEVELOPMENT DEPT TOTAL 1,242.66 FUEL 258.11 INSPECTOR SHIRTS 105.00 VENDOR DESCRIPTION AMOUNT OK MUNICIPAL LEAGUE CONFERENCE-DEAR|NG/CL|NE 300.00 MARR|OTT LUD8|NG'DEAR|NG 132.00 ENGINEERING DEPT TOTAL -------- ALL COPY SUPPLIES PRINTER TONER 90.00 CARD CENTER BOOKS 170.22 FR|CK.DAN SOFTWARE CONSULTING 000.08 STRATEGIC CONSULTING G|3|MPLEMENTAT|ON 12.020.08 L&K8 OFFICE FURNITURE DESK CHAIR 351.52 INFORMATION SYSTEMS DEPT TOTAL 14,131.74 OFFICE DEPOT OFFICE SUPPLIES 45.52 CUSTOM CRAFT AWARDS PODIUM SIGN 25.00 8AMSCLUB SUPPLIES 10.83 FALCON AUDIO INTERCOM SYSTEM 07440 L&yN OFFICE FURNITURE TABLES-EOC 484.00 L0VVESC0MPAN|ES PHYSICAL PROPERTY SUPPLIES 42.85 LOCKE6UPPLY PHYSICAL PROPERTY SUPPLIES 20.49 CITY GARAGE CITY 0FOWASS0 VEH|CLEMA|NT 307.41 FUELMAN FUEL 307.70 BAILEY EQUIPMENT REPAIR SUPPLIES 18.80 BROADWAY CARPET CARPET 9.448.05 COX COMMUNICATIONS DC-INTERNET FEE8 09.95 FUELyWAN FUEL 111.32 C|NGULARVV|RELESS PHONE USE 01.82 TWIN CITIES READY MIX CONCRETE 213.00 L&M OFFICE FURNITURE 3T0OLS-OC CONTROL RM 850.10 SUPPORT SERVICES DEPT TOTAL -------- VERDIGRIS VALLEY ELECTRIC CEMETERY USAGE 15.04 CEMETERY DEPT TOTAL -----15.04� OFFICE DEPOT OFFICE SUPPLIES 02.38 VVAL-MART COK4MUN|TY LETTER TRAY7F|LE/PCMOUSE 101.38 ONYX CORPORATION TONER CARTRIDGE 04.95 YVAL-MART COK4MUN|TY BATTERIES/FIRST AID KITS/GUN CASE 91.33 CITY GARAGE CITY OFOVVAS8O VEH/CLEK8A|NT 4.976.86 FUELN1AN FUEL 3.044.18 OVVA8SU FITNESS ZONE PHYSICAL FITNESS PROGRAM 75.00 MELODY'S TAILOR SHOP UNIFORM ALTERATIONS 200.00 ALL COPY SUPPLIES PRINTER SERVICING 175.00 REASORS FILM PROCESSING 25.52 STAMPER, HOWARD RADIO REPAIR SERVICES 150.00 YALE CLEANERS UNIFORM CLEANING 1.004.98 C|NGULARVV|RELE8S PHONE USE 215.05 C|NGULARVV|RELESS VV|RELES8GVS-CH|EF 8141 TREASURER PETTY CASH CDNFERENCE'CHAKdBLESS 220.00 VVALK4ARTCOMMUN|TY DVDRECyVCR 14580 CORPORATE EXPRESS FILE CABINETS 700.00 POLICE DEPT TOTAL 13,893.04 VVAL-MART COMMUN|TY INK JET CARTRIDGES 6520 ONYX CORPORATION DRUM UNIT 100.80 VENDOR DESCRIPTION AMOUNT ONYX CORPORATION TONER CARTRIDGE 19.95 ALL COPY SUPPLIES PRINTER SERVICING 135.00 WAL -MART COMMUNITY PRISONER MEALS 116.27 TOTAL RADIO MAINT CONTRACT 675.00 GENCORE CANDEO SOFTWARE MAINT CONTRACT 500.00 ACCURATE CONSTRUCTION COMPUTER CABINET 425.16 POLICE COMMUNICATIONS DEPT TOTAL 2,136.53 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 33.50 WAL -MART COMMUNITY SHELTER SUPPLIES 12.5.18 ONYX CORPORATION 'TONER CARTRIDGE -19.95 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 483.73 FUELMAN FUEL 90.99 STRATHE VETERINARY VET SERVICES 74.00 ANIMAL CONTROL. DEPT TOTAL 787.45 LIBERTY FLAGS US FLAG 669.00 TREASURER PETTY CASH MEETING EXPENSE 54.00 TAYLORMADE LOCK & KEY LOCKS /KEYS 87.75 LIBERTY FLAGS FLAG 669.00 PAUL CONWAY SHIELDS HELMET /SHIELD 556.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 194.86 FUELMAN FUEL 2,334.07 TREASURER PETTY CASH FUEL 19.59 WATER PRODUCTS PRESSURE GAUGES 53.60 WRYEST SAFETY EQUIPMENT TESTING 2,554.50 FIRE EQUIPMENT REPAIR SERVICE AIR COMPRESSOR REPAIR 612.50 SPRINT PCS PCS VISION CARD PLAN 134.80 OWASSO FITNESS ZONE GYM /EQUIPMENT USE 45.00 MJ ROGERS & ASSOC TRAINING- STUCKEY 300.00 FIRE DEPT TOTAL. 8,284.67 APAC SERVICE CENTER ASPHALT 76.59 EQUIPMENT ONE PROPANE 19.99 MILL CREEK LUMBER & SUPPLY FORM BOARDS 24.22 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 49.09 GEORGE & GEORGE SAFETY UNIFORMS /PROT CLOTHING 42.80 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 25.17 GEORGE & GEORGE SAFETY UNIFORMS /PROT CLOTHING 42.30 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 23.92 FREDERICK, SOMMERS & WESTERN REPLACE UP W/TREE SIGN 875.00 TULSA COUNTY BOCC CROSSWALK SIGNAGE 139.36 OWASSO FENCE CO SIGN BRACKETS 282.15 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 611.41 FUELMAN FUEL 694.74 GRAINGER DRILL HAMMER/BIT 373.23 LOWES COMPANIES WATER JUGS 91.92 AEP /PSO STREET LIGHTS 4,382.03 AEP /PSO STREET LIGHTS 10.49 TWIN CITIES READY MIX CONCRETE FOR SIDEWALKS 692.25 BROWN FARMS SOD SIDEWALK 565.99 KEIZER- MORRIS TACK TANK 1,400.00 STEETS DEPT TOTAL 10,422.65 VENDOR DESCRIPTION AMOUNT O'RBLLYAUTOMOT|VE MA|NT3UPPL|E8/BATTERY 00.47 BAILEY EQUIPMENT REPAIR-TRIMMER HEAD 23.90 WATER PRODUCTS MARKING FLAGS 10.00 CHANDLER MATERIALS STORMWATER REPAIR STOCK 892.50 LOYVEGC8MPAN|ES TRASH BAGS 14.98 TREASURER PETTY CASH REPAIR SUPPLIES 30.38 UN|F|RSTCORP0RAT|ON UN|F0RMS/PR0TCLOTH|NG 52.30 GEORGE & GEORGE SAFETY UN|F0RK8S/PROTCL0TH|NG 42.80 UN|F|&CTCDRPORAT|0N UN|F0RK4S/PROTCL. TH|NG 26.15 GEORGE & GEORGE SAFETY UN|FORMSVPROTCLUTH|NG 42.20 UN|F|RSTCORPDRAT|ON UN/F0RMS/PROTCLOTH|NG 28.15 CITY GARAGE CITY OFOWAS8O VEH!CLEMA|NT 717.79 FUELiNAN FUEL 545.79 LOT MAINTENANCE K40VV|NG-HVVY109 RIGHT 0FWAY 1'025.00 EQUIPMENT ONE RENTAL-TRIMMER 112.89 K4E8HEK&ASSOCIATES DRAINAGE IMPROVEMENTS 5/1[05 10.482.13 OKLAHOMA NATURAL GAS GAS LINE RELOCATION 2.039.80 ME3HEK&ASSOCIATES ENGINEERING SERVICES 505538 STK}RK8VVATERK8A|NT DEPT TOTAL 21,800.76 LOVVESCOMPAN|ES REPAIR SUPPLIES 5.50 MURPHY SANITARY SUPPLY REGTRO0K8SUPPLIES 227.15 L(}VVESCOMPAN|ES PAINT REMOVER 10.80 ADVANCED WARNING BARRICADES 24.00 BAILEY EQUIPMENT MOWER PARTS 43.50 ATVV00D8 B00T8/JEANS-8 HAD BOLT 140.08 UN|F|RSTCORP0RAT|DN UNIFORM RENTAL/CLEANING 59.18 CITY GARAGE CITY OFOWA880 VEH|CLEMA|NT 225.43 FUELMAN FUEL 442.35 BAILEY EQUIPMENT MOWER 825.60 ACRE PLUS LAWN SERVICE PARKMOVV|NG8 384.00 JBST|GALL CENTENNIAL PARK MOWING 585.00 PARKS DEPT TOTAL ------- �uu/.un OFFICE DEPOT OFFICE SUPPLIES 38.85 CHARACTER FIRST! MONTHLY BULLETINS 42.00 MURPHY SANITARY SUPPLY MA(NTSUPPL|ES 143.85 FUEL/NAN FUEL 69.00 COMMUNITY CENTER DEPT TOTAL -------- LOVVE8C0K4PAN|E8 METAL SIDEWALK EDGING 29.70 TWIN CITIES READY MIX CONCRETE 74530 MILL CREEK LUMBER &SUPPLY PARKING AREA/SIDEWALK SUPPLIES 45.37 HISTORICAL MUSEUM DEPT TOTAL --------- CITY GARAGE CITY OF0WASSO VEH|CLEMA|NT 101.59 FUELMAN FUEL 90.89 C|NGULARVV|RELESS PHONEUSE'HAYES 221.02 ECONOMIC DEVELOPMENT DEPT TOTAL 414.48 GENERAL FUND TOTAL 148,�124.85 ��� VENDOR DESCRIPTION AMOUNT ALLIANCE MEDICAL AMBULANCE SUPPLIES 2.052.89 PSI PHARMACEUTICAL SYSTEMS AMBULANCE SUPPLIES 51.43 CLASSIC CHEVROLET VEHICLE REPAIR 1.025.53 CITY GARAGE CITY 0FOWASSO VEH|CLEK8A|NT 232.01 US|S COMMERCIAL SERVICES BACKGROUND CHECKS 150.45 AMBULANCE SERVICE FUND TOTAL SOUTHWESTERN BELL E-911 1,981.40 E-911 FUND TOTAL 1 981 A0 SNOWS FURNITURE FURNITURE 2.488.00 HOME DEPOT CONCRETE 153.14 BECC000NTRACT0R8 DRIVEWAY RECONSTRUCTION 14.755.00 CHARNEY. BUSS, &WILLIAMS PROCESSING FEES 475.00 CHARNEY. BUSS, &WILLIAMS ROW ACQUISITION FEES 75025 AEP/PSO ELECTRIC RELOCATION 4200008 CAPITAL IMPROVEMENTS FUND TOTAL DVVAGS0 FENCE CO FENCE 1138000 PARKS DEVELOPMENT FUND TOTAL OFFICE DEPOT OFFICE SUPPLIES 20.70 ATYVOOD8 OPERATING SUPPLIES 6.98 FUELK4AN FUEL 52.82 ALSUk4A TRUCK REPAIR REPAIR PARTS-TRASH TRUCK 2.877.74 DRIVE TRAIN SPECIALISTS PARTS FOR RESALE 083.70 T&VVTIRE TIRES 1.243.73 O'RE|LLYAUT0MOT|YE PARTS FOR RESALE 81.28 OK TRUCK SUPPLY PARTS-ANIMAL CONTROL RU 47.53 CLASSIC CHEVROLET PARTS FOR RESALE 58.00 TREASURER PETTY CASH REPAIR SUPPLIES 922 OK TRUCK SUPPLY TAIL LIGHT 19.48 O'RE|LLYAUTOM0T|VE PARTS FOR RESALE 21832 ENL0VVTRACTOR PARTS-98 KUBDTA 24.00 LENUXVVRECKER SERVICE TOWING-REFUSE TRUCK 187.00 LENOX WRECKER SERVICE TOVV|NG'P/UTRUCK 50.00 CITY GARAGE FUND TOTAL PP0GOLUT|ONG R05074 79.60 UNITED SAFETY &CLAIMS THIRD PARTY ADM|NFEES 1.417.87 OK TAX COMMISSION SPECIAL TAX UNIT MT|F WORKERS COMP TAX 1.671.04 SUK8K4|T PHYSICAL THERAPY R03315 40.00 URGENT CARE OF GREEN COUNTRY 805205 02.08 URGENT CARE DF GREEN COUNTRY D05285 92.08 URGENT CARE OF GREEN COUNTRY K805275 187.88 URGENT CARE OF GREEN COUNTRY B05055 39.72 URGENT CARE OF GREEN COUNTRY D05205 82.60 URGENT CARE OF GREEN COUNTRY B05055 138.98 URGENT CARE 0FGREEN COUNTRY D04205 39.72 CHO|CERX R05074 17.32 VVORK|NGRX C05055 24.00 THE ORTHOPEDIC CENTER B00203 100.40 VVALGREENC0MPANY VVORK|W8RX GOSVENER.B C/O 8RYCEA HILL, HIS ATTORNEY WELLS, JACK D DESCRIPTION AMOUNT B06203 4 45/64 C08054 2 24.00 G02264 5 528.08 VV07294 5 528.00 WORKERS COMP FUND TOTAL 5 5,235.33 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 32.772.31 HEALTHCARE MEDICAL SERVICE 5.312.94 HEALTHCARE MEDICAL SERVICE 2554991 HEALTHCARE DEPT TOTAL, DELTA DENTAL DENTAL MEDICAL SERVICE 1.980.00 DENTAL. MEDICAL SERVICE 229 ADK4|NFEES 1,473.20 DENTAL MEDICAL SERVICE 44820 DENTAL MEDICAL SERVICE 1,853.60 DENTAL DEPT TOTAL V8P VISION MEDICAL SERVICE 1,532.12 VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 7/9/2005 p •, Municipal Court 0.00 3,174.75 Managerial _ 0.00 12,374.29 _ Human Resourses 0.00 6,137.62 Community Development 0.00 12,640.13 Engineering 0.00 7,813.01 Support Services _ 0.00 6,317. mmmi �M 446.64 8,650.35 Fire 2,816.81 76,060.41 Emergency Preparedness 0.00 1,773.98 Streets 90.30 7,823.23 Stormwater /I OW Maint.' 0.00 7,282.73 Park Maintenance 0.00 7,512.09 Community- Senior Center 0.00 4,525.20 Historical Museum 0.00 2,429.19 Economic Development 0.00 3,417.55 General Fund Total $4,339.00 $272,925.23 0"Ma 10 Ambulance Fund Fund Total $91'0:59 $16,995.06 911 Fund Worker's Comp Self- Insurance Fund � I �ffl .11 1, ,� TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CH1[P MCCULLEY CfrY PLANNER SUBJECT- ANNEXATION -- (OA-05-03) DATE: July 13, 2005 BACKGROUND The City of Owasso has received a request from Kellogg Engineering for the annexation of approximately 87 acres. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of residential property. LOCATION The property is located on the southwest comer of E. 96h St. N. and Mingo Rd. A general area map has been attached for your review. Undeveloped SURROUNDING LAND USE North: New Brunswick South: Large-lot residential East: Mingo Rd. and Fairways IV, V, and V] West: Undeveloped ERE SENT .ZQNING IL (Light Industrial) — Tulsa County jURROUNDING ZONING North: RS ®3 (Residential Single-Family) South: AG (Agriculture District) East: RS-3 (Residential Single-Family) West: AG (Agriculture District) MASM MM Wt MM KRAIM 11z approval of OA 05-03. PLANNING COMMISSION At a public hearing conducted on July 11, 2005 the Planning Commission recommended approval of the annexation. ATTACBAUNTS: 1. General Area Maps 2. Applicants Annexation Petition I Legal Notice Owasso Community Development Department I I I N. Main St, Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com all IS= This correspondence constitutes a request for annexation frorn not less than three4ourths of the regis tar ed voters and owners of not less than three-foufj�,s (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to wit: A Tract of land in the NEA of Section 24, T-21-N, R-13-E I.B.&M, being all that part of the NEM of said Section 24 lying East of the South Kansas and Oklahoma Railroad (A.T.&S.F. R.R.) Right-of-way, Tulsa County, State of Oklahoma, ac-cording to the U.S. Government S-urvey thereof, Being a territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. Dated the 1st day of June, 2005- NO "I ICE TO THE PUBLIC OF A HEARING ON A PROPOSED ALN--"4T-XATION TO TI- F CITY OF OWASSO, OKLA PTO -NiLk APPLICATION: OA-O'--03 Novicc is hLnaby gi 4 ,—,n hit a public, heming, -will be held by the 0-,,,,ia.,,so Plan. Ccfnwission, at Old Central, 109 N. Birch, at 7:00 R-tkf. July 11, 2005. At the hearing, conside mzion win be �pvcn to ffic proposed cb=ge of the zoning classification of the follovding described property: To be considered is an annexation of property approXimtely 87 acres in size, located on the southwest comer of E. 96"' St N. and N-fingo Rd. All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commis ion, the Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. For more infomiation on the proposed rezoning contact ffie Owasso City Planner, City Hall, 1 1 1 N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1543. Bawd at Gxasso, Mallon a, this 14'h day of June, 2005 Tup McCulley City Planner TO. THE' HONORABLE MAYOR AND COUNCH, CITY O OW SSO F110M.- CHIP MCCUJAXY CfrY PLANNER SUBJECT. EASEMENT CLOSURE (Ator Center) DATE: July 13,2005 BACKgROUND. The City of Owasso has received a r t quest to review and approve a 15 foot casement closur4 located in Lots 2 and 3 of Block 9 as shown on the filed plat of Ator Heights Third Addition. XLEARING DATE: — Planning Commission: July 11, 2005 EXISTING LAND USE: The Owasso City Council will then determine if the request meets city specifications and approve or deny the request. TECHNICAL ADVISORY COMMITTEE, The Owasso Technical Advisory Committee reviewed the casement closure at the June 29, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The Technical Advisory Committee recommended approval of the Easement Closure without condition. PIANNING COMMISSION: The Planning Commission considered the request at a public hearing conducted on July 11, 2005 At that meeting, the Planning Commission recommended approval of the casement closure. RECOMMENDATION: St fell ATTACUMENTS.- 1. General Area Map 2. Easement Detail 3. Ator Center Final Plat Owasso Community | Dm | velopment Department ' llIN. Main St. Owasso, OK74055 | 810.376.1500 | ' 918.3761597 IF EA 1111 � " "I N 89*04'11" // 61.87' 0-0- I 1 /7 N 89*04'11"E 48.57' 5,87 lres Acres N 88046'09"El ---100.00 II �� I j Q 6 1 Co II II E L- -- EXISTING 15' IE ITO BE VA T 0 2.74 Acres ti AC� lb ,Z �N I �oj O C] U u I � u w w ./ Scn4a+ 1'•l09' ,� ADan10 as �°a.a a my K uaaer +: s O Ator Center A RE- SODD1%1Z= OF A PART Or LOTS 8 AND 3 OF X= 9, ArOR MElWM TIMM ADDPTM AND A PART W THE SE/4 OF THE SE /4 OF SEM10N 19, MID A PART OF THE SV /4 OF THE SV /4 OF SECTION 20, ALL DAMS IN TOVA'SM M NORM AND RANGE 14 EAST 13F THE INDIAN WE AND HERMIM AN ADDPTMI To THE CITY OP OVA= TLSA COUNTY, DKI -AhMA QMLR/bEVELOPER. ENGINEER ; Bonchmork Surveying & D.M. Sokolosky Kellogg Engineering, Inc. Land Services, Inc. Uving Trust 6755 South 4060 Road P.R Box 1078 P.0. Box 8 T.Wa, W horn 74000 0maaso, Odahona 74055 Owasso, 1k 74055 Ph— C919> 275 -4060 Phones (918) 274 -981 Phons. (918) 272 -3234 m _7 oreso*ce, e paeiegtw(`�, Z -- 184.8d' F. >m i s +� � % 2 F Z ssi Aay. 8 iRpl#r I East 86th Street North t 0 b d 41 3 c5 s Z 2 Deal oP DsaCatlon 4 A %ZiD� b6NA6 iW O.i m . w ®mm aim Ic o �AiDHIR. MMS cmm, . K c ;e¢ rm artoro un. S 8ft5#R0RTSR �iryTUm3pM1ySIIJ l� 0�1 66t �T® ®6s 9K KRID�II u�a0� o }n x �TidBd YL �, 9TYt5N, 8 PNH SSVEPfA81LPTN A .aa<Y@96P31a�oWHma9DYm W&aQ ltlY Aa 0W16 ws riAPMpioo¢¢a���(w K am® i 6R> A Kt,R tl MM,��Om� 1 90OyR tp<r ABa,ARiOE of nmL MO4' "�owQ ®IDIw K��seiQ�Mtly�pT6 IOV.T � daM® tp wA �B v q tOR m� l�M m NiaeoKL e K ar4re wsawa ®ssPK Pam wa K rs AsASS ®moevs a m va n �+®c•mm•m®mams�wrdl Kin rxK nnss aasaoa�tu$ fi w4amarrna Ma = ai army.. •a•. omrur�maa �Ar meansw= (£RT3571rATE EF GVNERSHIP Em vnw�a w� am A" nvx�eu ��.m00 sro�" &® �rxm cii CERTZMATE Cr 6DmL PLAT APPROVAL ma � Rlor CM+ter 11 u.•,a t coos 561TIM 0 TO: THE HONORABIX MAYOR AND COUNCIL CfrY OF OWASSO FROM: CHH"MCCULLEY CITY PLANNER SUBJECT.- FINAL PIAT (Owasso Industrial Park) DATE: July 13,2005 ,BACKGROUND: The staff has received an application for the review of a final plat for Owasso Industrial Park, proposing I lot, on approximately 3.89 acres of property zoned IL (Light Industrial). LOCATION: The subject property is located south of E. 5 Ave., approximately 1/4 mile west of the Hngo Valley Expressway. A general area map is included with this report. EXISTING LAND USE: South: Owasso Waste Water Treatment Plant East: Undeveloped West: Undeveloped 111LIM SURROLJNPINg,ZONING: All property surrounding the subject property is IL (Light Industrial DEVELOPMENI RR CESS: The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. ANAILYSIS: The applicant is requesting this review in order to facilitate I Lot on 1 Block on 3.89 acres. The subject property is zoned U, (Light Industrial). The future commercial development is compatible with Owasso Master Plan and consistent with current development trends in the general area. Since this is so lot development there is no preliminary plat required. Whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Owasso Industrial Park Final Plat meets all Owasso Zoning Code and Subdivision requirements. Adequate easements have been established along Right-of-Ways and shared lot Hnes to enable development services. The lot will be served by City • Owasso water and sewer. The bulk and area specifications for this site are more than adequate for the placement of the racility. The Owasso Technical Advisory Committee reviewed the final plat at the June 29, 2005 regular meeting, At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The following TAC recommendations were addressed: 1. Applicant must locate adjacent property. 2. Applicant must indicate the building pad elevation of proposed building 3. Applicant must include detention in the deed of dedication. PLANNING COMMISSION: The Owasso Planning Commission considered the final plat at a public hearing conducted on July 11, 2005. At that hearing, the Planning Commission recommended approval of the final 1 lat. RECOMMENDATION: Staff recommends approval of the Owasso Industrial Park final plat subject to the above conditions. 1. Case Map 2, Final Plat Owasso Community Development Department 1 1 1 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www. city ofowasso. com JUNE 29, 2W5 f t , z � , z T A PART OF THE SE /2 OF THE NE /4 OF SECTION 31 TOWNSHIP 21 NORTH, RANGE 14 EAST AN ADDITION TO THE CITY OF OWASSO. TULSA COUNTY, OKLAHOMA 1 LOT IN 1 BLOCK 3.89 ACRE TRACE' ZONED: IL Jrrr rr /rrr rr j ; `, r rrr f r � ✓r, rrrr /r � � I�'rrir) rrr rrrr �>•�----- - - --- � --/r —� fr rr rr r - - - - - - - - - - - /r r /rrrrr I � lumviav r/ r j rr �r rrr rrr rrr r f rrrr r r I rrr rr rr rr 'i rrr rrr � e ' rr rrr rr rr /r n f rir rr f rrr r� ^, rr rr r' 'err �� rrrr rfrrrri"' �rrr� rrr rr rr rr rrr '' r rr r/ rrr rr ri rr rr rr rr rr r r r r r r r r r r r r r r r r rr rrrr err, �r �f,;..rr rrr rr rrr rrr rrr rir rrr rrr rrr rrr rrr - y, 9DA00' ,n 590 s mm m / Ia orwa- a rrr I rr rr r as r xg r i SURVEYOR BENCHMARK SURVEYING 302 B EAST 5TH AVE. OWASSO, OK 74055 (918) 274 -9D83 CERTIFICATE OF AUTHORIZATION NO. 3289 RENEWAL DATE, JUNE 30, 2005 MR ME ENGINEER KELLOGG ENGINEERING, INC 6755 SOUTH 4060 ROAD TALALA, OKLAHOMA 74080 (918) 275 -4080 CERTIFICATE OF AUTHORIZATION NO. 2788 RENEWAL DATE. JUNE 30, 2DD5 OWNER /DEVELOPER OLT DEVELOPMENT, LL C. P.O. BOX 240 OWASSO, OK. 74055 (938) 272 -5338 r J r �r IIIr LOCATION MAP 1-1. —2- 0-R'S CERTIFICATE CERTIFICATE OF SURVEY '�N69ll)N Y i 6 vaaiuw aus,sm ,nm vm2.m meee ' CERTIFICATE OF FIINNAl PLAT �APPROVAL OWASSO INWSTPo P%IX JUNE 1. 2005 � 1 a1 1 BENCHMARK: /rrf i nttwoun w1e nnm . m m iFLI ,m IEaP lFRW m4=M AT b d r HAW Y a oaDS SWI19EA Sk7KJ ON RY7 iPJI 6'W P.VC11 HI 4016XL119 N meat er a m,w awat n>amu W1(R SPIONp .2 Im9 Ma u a x sae A*0 rrr rr An r rrr rr,, r, rr rr SURVEYOR BENCHMARK SURVEYING 302 B EAST 5TH AVE. OWASSO, OK 74055 (918) 274 -9D83 CERTIFICATE OF AUTHORIZATION NO. 3289 RENEWAL DATE, JUNE 30, 2005 MR ME ENGINEER KELLOGG ENGINEERING, INC 6755 SOUTH 4060 ROAD TALALA, OKLAHOMA 74080 (918) 275 -4080 CERTIFICATE OF AUTHORIZATION NO. 2788 RENEWAL DATE. JUNE 30, 2DD5 OWNER /DEVELOPER OLT DEVELOPMENT, LL C. P.O. BOX 240 OWASSO, OK. 74055 (938) 272 -5338 r J r �r IIIr LOCATION MAP 1-1. —2- 0-R'S CERTIFICATE CERTIFICATE OF SURVEY '�N69ll)N Y i 6 vaaiuw aus,sm ,nm vm2.m meee ' CERTIFICATE OF FIINNAl PLAT �APPROVAL OWASSO INWSTPo P%IX JUNE 1. 2005 � 1 a1 1 TO: THE HONORABLE MAYOR AND CITY COUNCIL CI'T'Y OF OWASSO FROM: RODNEYJ.RAY CITY MANAGER SUBJECT, WARD 4 CITY COUNCIL VACANCY DATE. JULY 14, 2005 BACKGROUND As a result of the vacancy created by the resignation of Crary Cochran from the Ward 4 City Council position, an item was placed on the July 12, 2005 Council worksession agenda in order to facilitate a discussion of options relating to filling the vacancy. Pursuant to the City Charter and State Statutes those options available to the City Council are as follows: I. The Council may, by majority vote of the remaining Councilors, appoint a person to serve until the next scheduled election. (Section 2 -1 Owasso City Charter and Section 8 -109, title 11, OS). It should be noted that in 1993, the City Council established a policy that outlines a process for this action. The policy has been utilized on several occasions since its adoption and is sufficiently detailed, providing for notice and process integrity. 2. The Council may set a special election for the purpose of filling the remainder of the term of the resigned Councilor (Section 8-109, title 11, OS). It should be noted that the available Municipal Election dates are October 11, 2005; November 8, 2005; and December 13, 2005. 3. If the Council does not fill the vacancy within 60 days of its occurrence, the statutes require the setting of a special election to elect a successor for the remainder of the vacant term (Title 11, OS Section 8 -109). NOTE As a result of the Council discussion at the July 12, 2005 worksession, the staff has placed an item on the agenda seeking authorization to allow a Notice of Vacancy to be published and begin the appointment process. Should the Council choose to hold a Special Election in order to fill the vacancy, an item requesting to begin the election process will be placed on the next Council agenda. TO: THE HONORABLE MAYOR AND CITY COUNCIL `ROM: BRENT COLGAN OWASSO CITY COUNCIL DATE: July 14, 2005 BACKGROUND: For the past two years, Owasso Ram Baseball has been involved with the American Amateur Baseball Congress (AABC) 15 year old's World Series. AADC is a national organization that is the premier organizer of teen league baseball tournaments held in various locations around the country. Coach Larry 'Turner is the head coach of the Owasso High School baseball team and is nationally regarded for his success in Owasso. Coach Turner is working with the AABC in an effort to make Owasso the permanent home for the "15 Year Old's Mickey Mantle World Series Tournament ". The City of McKinney, Texas is home for the 18 year old tournament and has been the host of that event for several years. Like McKinney, Owasso has the necessary ingredients to be a permanent host site because of the quality of our baseball facilities, available food and lodging, proximity to the airport, and excellent access by highway. Last year teams from New Fork, California, Texas, Michigan, Minnesota, North Carolina, Missouri, Arkansas, and two local teams participated in the week long event in Owasso. Unlike other tournaments, the World Series qualifiers pay no entry fees, but have qualified in local and regional tournaments in order to be able to participate in the World Series event. About 20 teams will participate with 15 -17 players and coaches. When considering families (parents, grandparents, etc.) with the players and coaches, the City of Owasso will have an influx of several hundred people for the week long event. This event has the potential of a very positive economic impact for the city and our local merchants. I discussed the event with Rickey Hayes, Director of Economic Development for the City of Owasso earlier this week. Mr. Hayes informed me that statistics show that on average a family traveling to a sporting event will spend about $250 a day for expenses. If 20 families each spend $250 dollars a day, $5000.00 a day per team will be injected into the local economy. If you multiply $5000 times the 20 teams here, there is a potential for $100,000 a day to be spent in our restaurants, motels, and shopping centers. The teams will be in town for 6 -7 days, resulting in a potential $700,000 or greater economic impact for the overall event. American Amateur Baseball Congress July 14, 2005 Page 2 of 2 Both the Best Western and the Holiday Inn Select rates are about $70 per night for double occupancy. Both local motels would be booked to capacity for the entire 7 days of the event, and some families would be forced to stay in nearby Tulsa motels. With the hotel bookings, and other factors including fuel, meals, and other items purchased at our local retail outlets the tournament has the potential to produce a large amount of revenue for the local economy. The Owasso Baseball Boosters, who are responsible for overseeing this event, along with Coach Turner is requesting $3500 to help offset costs for umpires, food, and other expenses associated with the tournament. OWASSO ECONOMIC DEVELOPMENT AUTHORITY: I approached, through written correspondence, the Owasso Economic Development Authority and submitted a request for the Authority to consider the expenditure of funds in order to assist the Owasso Baseball Boosters with this tournament. I understand after speaking with city staff that the consensus of the Authority was the OEDA did not have the funds to spend and felt this could be considered as a use for the Hotel /Motel Tax as outlined in Ordinance No. 699. Hence, my request for Council consideration of this expenditure. ORDINANCE NO. 699® Attached for your review is Ordinance No. 699 creating the Hotel /Motel Tax. This tax approved by voters on March 5, 2002, levies and assesses an excise tax of three percent upon the gross receipts derived from the rent of hotel and motel rooms. The use of these finds as outlined in Section 7 -613 of the ordinance states that all taxes collected shall be used to encourage, promote and foster economic development and cultural enhancement, tourism and pursue regional promotion for the City of Owasso. Thus, it is obvious that support for this event would qualify for funding from the "Hotel /Motel Tax Fund ". REQUESTI-, This request is for the City Council to authorize the expenditure of funds from the Hotel /Motel Tax Fund in the amount of $3,500 to assist the Owasso Baseball Booster Club with costs associated with hosting the American Amateur Baseball Congress, 15 year old's Mickey Mantle World Series National Tournament. Thank you all for your consideration in this matter. Please call me at my office (272 -7500) if I can answer any questions. ATTACHMENT; l .Ordinance No. 699 2.17Y 05 -06 Hotel /Motel Tax Fund approved budget 3. Tournament budget and correspondence as provided by Larry Turner k—L%=.L� — r. rw rc r. itl rr ".L.U0%j" # 02013205 P9-' 682/1067-1075 Recipt # 561904 01/29/02 136:5013 Fee 29.00 )X000561904002�06 ORDINANCE NO. 699 AN ORDINANCE RELATING TO PART 7, FINANCE AND TAXATION, OF THE CODE AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, CREATING CHAPTER 6, HOTEL TAX, SECTIONS 7-601 ETSEQ., LEVYING AND ASSESSING AN EXCISE TAX OF THREE PERCENT (3%) UPON THE GROSS RECEIPTS DERIVED FROM RENT OF HOTEL/MOTEL ROOMS; PROVIDING EXCEPTIONS; PROVIDING FOR THE ADMINISTRATION AND COLLECTION OF C-D TAX; REQUIRING THE FILING OF RETURNS AND THE KEEPING OF RECORDS; 'T1 PROVIDING FOR INTERE S I AND PENALTIES; AUTHORIZING THE CITY COUNCIL TO MADE ADMINISTRATIVE AND TECHNICAL CHANGES AND ADDITIONS EXCEPT AS TO THE TAX RATE AND PURPOSE; REQUIRING THE APPROVAL OF THIS ORDINANCE BY MAJORITY VOTE OF REGISTERED VOTERS VOTING AT AN ELECTION HELD FOR SUCH PURPOSE AS PROVIDED BY LAW; AND FIXING AN EFFECTIVE DATE. b. Occupancy shall mean the use or possession, or the right to the use or possession of any room or rooms in a hotel, or the right to the use or possession of the funiishings or the service and accommodation accompanying the use and possession of the room or rooms BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,-TO-WIT: SECTION I. PART 7, FINANCE AND TAXATION, OF THE CODE OF ORDINANCES, OF THE CITY OF OWASSO, OKLAHOMA, IS HEARBY AMENDED BY ADDING CHAPTER 6, HOTEL TAX, SECTION 7-601, ET SEQ., WHICH SAID SECTION TO READ AS FOLLOWS: 7-601 Definitions. L i As used in this ordinance: a. Hotel shall mean any building or buildings, structures, trailer or other facility in which the public may, for consideration, obtain sleeping accommodations, and in which five (5) or more rooms are used for the accommodation of such occupant whether such rooms are in one or several structures. The term shall include hotels, apartmental hotels, motels, tourist courts, lodging houses, inns, bed & breakfasts, rooming houses and dormitory space where bed space is rented to individuals or groups, apartments not occupied by "permanent residents", and all other facilities where rooms or sleeping facilities or space are furnished for a consideration. The term shall not include hospitals, sanitariums or nursing homes. b. Occupancy shall mean the use or possession, or the right to the use or possession of any room or rooms in a hotel, or the right to the use or possession of the funiishings or the service and accommodation accompanying the use and possession of the room or rooms c. Occupant shall be the person who, for a consideration, uses, possesses, or has the right to the use or possession of any room or rooms in a hotel under any lease, concession, permit, right of access, license to use, or other agreement. d. Operator shall mean any person operating a hotel within the City, included, but not limited to, the owner, proprietor, manager, lessee, sublessee, or mortgagee operating such hotel. e. Permanent Resident shall mean any occupant who has or shall have the right of occupancy of any room or rooms in a hotel for at least ninety (90) consecutive days during the current calendar year. f. Rent shall mean the consideration received for occupancy valued in money, whether received in money or otherwise, including all receipts, cash, credits, and property or services of any kind or nature, and also which credit is allowed by the operator to the occupant, without any deduction therefrom whatsoever. g. Return shall mean any report filed or required to be filed as herein provided. h. Room shall mean any room or suite of rooms of any kind in any part or portion of a hotel which is available for or let out for use or possession for any purpose other than a place of assembly. Tax shall mean the tax levied pursuant to this ordinance. 7602 Tax Rate. There is hereby levied an excise tax of three percent (3 %) upon the gross proceeds or gross receipts derived from all the rent for every occupancy of a room or rooms in a hotel in this City, except that the tax will not be imposed where the rent is less than five dollars ($5.00) per day. 7®603 Exemptions. a. Occupancy. The following shall be exempt from the tax levied in this ordinance: (1) Permanent residents; (2) Agents, employees and or officials of the United States Government or any agency or division thereof, (3) Agents, employees and or officials of the State of Oklahoma or any political subdivision. b. Certificate of Exemption Required. Anyone claiming to be exempt from the tax must obtain a Certification from the City Manager, or designee, that the person, organization, association or corporation with which the occupant is affiliated is exempt from the tax. Prior to issuing such a Certificate, a certification from the said organization that the occupant is an agent, employee officer and that their occupancy of the room is required in connection with the affairs of said exempt organization, association or corporation. M `nom 7 -604 Tax to be Separately Desi nag ted on Eills. The operator shall separately designate, charge and show the tax on all bills, statements, receipts or other evidence of charge or payment of rent for occupancy issued or t delivered by the operator. In the absence of a Certificate of Exeniphoii as � specified above it shall be presumed that the rent on all occupancies is taxable, and the burden of proof shall be on the operator. 7-605 Operators' Duties a. Operator Responsible for Collections. The operator shall be responsible for the collection of the tax from the occupant and shall be liable to the City for the tax, which shall be held in trust by the operator until paid to the City. The operator shall join the City as a party to any action brought by the operator to enforce collection of the tax. b. Records to be Dept. Every operator shall keep records of every occupancy and of all rent paid, charged, or due thereon and of the tax payable thereon in such form as the City Manager or designee, may by regulation require. Such records shall be available for inspection and examination at any time upon demand by the City Manager, or a duly authorized agent or employee of the City, and shall be preserved for a period of three (3) years. C. Returns. (1) Every operator shall file with the City Manager, or designee, a report of occupancy and of rents, and of the taxes payable thereon for the period ending on the last day of each month following the effective date of this Ordinance. Such return shall be filed within the first fifteen (15) days after the end of each such month. (2) Each operator shall further file with the City Manager, or designee, a copy of their completed Oklahoma State Sales Tax form within ten (10) days after June 30th, September 30th, December 31St, and March 31St of each year following the effective date of this ordinance. (3) The form of return shall be prescribed by the City Manager, or designee, and shall contain such information as may be deemed necessary for the proper administration of this Ordinance. The City Manager, or designee, may require amended returns to be filed within twenty (20) days after notice and to contain the information specified in the notice. d. moment of Tax. At the time of Ming a return of occupancy and of rents, each operator shall pay to the City Director of Finance, or designee, the taxes imposed be the Ordinance upon the rents included in such return. All taxes not paid with a timely return shall be delinquent. All the taxes for the period for which a return is required to be filed shall be due from the operator and payable to the City's Director of Finance, or designee, on or before the date fixed for the filing of the return for such period without regard to whether a return is filed or whether the return which is filed correctly shows the amount of rents and the taxes due thereon. C. Interest and Penalties. If any tax levied by this Ordinance becomes more than 15 days delinquent, the person responsible and liable for such tax shall pay interest on such unpaid tax at the rate of ten percent (10 %) per month on the unpaid balance from the date of delinquency. In the case of failure or refusal to file within ten (10) days after written demand has been served upon the operator by the City Manager, or designee, by registered or certi.fted letter with return receipt requested, a penalty of twenty five percent (25 %) may be assessed and collected. If any portion of the deficiency is due to fraud with intent to evade tax, a penalty of fifty percent (50 %) shall be added collected and paid. 7-606 Bond Required. Where the City Manager, or designee, believes that any operator is about to cease business, leave the state, or remove or dissipate assets, or for any other similar reason the City Manager, or designee, deems it necessary in order to protect revenues under this Ordinance the City Manager, or designee, may require such operator to file with the City a bond issued by a surety company authorized to transact business in the ,State of Oklahoma in such amount as the City Manager, or designee, may fix to secure the payment of any tax or penalties and interest due, or which may become due from. such operator. In the event that the City Manager, or designee, determines that an operator is to file such bond, the City shall give notice to such operator specifying the amount of security required. The operator shall file such security as a performance bond or irrevocable letter of credit within five (5) days after the filing of such notice unless within such five (5) days the operator shall request in writing a hearing before the City Council, at which time the necessary propriety and amount of the bond shall be determined by the City Council. Such determination shall be final and shall be complied with within fifteen (15) days thereafter. In lieu of such bond, a cash or securities escrow, in an amount and under terms approved by the City Manager, or designee, may be deposited with the City Manager, or designee, who may at any time after (5) days notice to the depositor, apply them to any tax and /or any penalties due and for that purpose the securities may be sold at private or public sale. 7 -607 Assessment and Determination of Tax. If a return required by this Ordinance is not filed, or if a return when filed is incorrect or insufficient, the amount of tax due shall be assessed by the City Manager, or designee, from such information as may be obtainable and, if necessary, the tax may be estimated on the basis of external indices, such as number of rooms, location, scale of rents, comparable rents, types of accommodations and services, number of employees, minimum of sixty percent (60 %) of full occupancy or other factors. Written notice of such assessments shall be given to the person liable for the collection and payment of the tax. Such assessment shall finally and irrevocably fix and determine the tax (a) unless the person against whom it is assessed, shall apply in writing to the City Council within ninety (90) days after the City gives notice of such assessment, for a hearing, or (b) unless the City Manager, or designee, decides to reassess the same. After- such hearing, the City Council shall give written notice of its determination to the person against whom the tax is assessed and such determination shall be final. Refunds a. Procedure. The City Manager, or designee, shall direct the refund or credit of any tax erroneously, illegally or unconstitutionally collected if written application to the City Manager, or designee, for such refund is made within six (6) months from the date of payment thereof. For like causes, and in the same period, a refund may be so made upon the initiative of the City Manager, or designee, subject to existing limits on the authority of the City Manager, or designee, as to amount. The City Manager, or designee, in lieu of any refund required to be made, may allow credit thereof on payments due from the applicant. Whenever a refund is made, the reasons therefore shall be stated in writing. Such application may be made by the person who has collected and paid such tax to the City Finance Director or designee; however, no refund of money shall be made to the operator until the operator has repaid to the occupant the amount for which the application for refund is made. b. Determination and Hearing. Upon application for a refund the City Manager, or designee, may receive evidence with respect thereto, and make such investigation as is deemed necessary. After making a determination as to the refund, the City Manager, or designee, shall give written notice thereof to the applicant. Such determination shall be final unless the applicant, within ninety (90) days after such notice shall apply in writing to the City Council for a hearing. After such hearing the City Council shall give written notice of its decision to the applicant. 7 -609 Notices. Notices provided for under this Ordinance shall be deemed to have been given when such notice has been delivered personally to the operator or deposited in the United States mail, postage prepaid, to the last known address of the operator. In the absence of written evidence received by the City to the contrary, the last known address shall be presumed to be the address shown on the Certificate of Registration as required by 7 -611 I -610 Remedies Exclusive. The remedies provided in this Ordinance shall be the exclusive remedies available to any person for the review of tax liability imposed by this Ordinance. 7 -611 General Powers of the City Manager. In addition to all other powers granted to the City Manager, the Manager is hereby authorized: a. To make, adopt and amend rules and regulations appropriate to the execution of this Ordinance and for the purposes hereof; b. To extend for cause shown the time for filing any return for a period not exceeding sixty (60) days; and for cause shown to waive, remit, or reduce penalties or interest; C. To delegate functions hereunder to authorized designees for the City; d. To assess, reassess, and readjust the amount of taxes (but not the tax rate) imposed by this Ordinance; e. To prescribe methods for determining the taxable and nontaxable rents. f. To administer oaths and take affidavits concerning any matter or proceeding under this Ordinance. g. To subpoena and require the attendance of witnesses and the production of books, papers and documents to secure information pertinent to the performance and the enforcement of this Ordinance and to examine them in relation thereto. 7 -612 Certificates of Registration. Every operator shall file with the City Manager, or designee, a certificate of registration in a form prescribed by the City Manager within ten (10) days after the effective date of the ordinance, or in the case of operators commencing business or opening new hotels after such effective date, within three (3) days after such commencement or opening. The City Manager, or designee, shall, within five (5) days after such registration, issue, without charge, to each operator a certificate of authority empowering such operator to collect the tax from the occupant and duplicates thereof for each additional hotel. Each certificate or duplicate shall state the hotel to which it is applicable. Such certificate of authority shall be permanently displayed by the operator in such manner that it may be seen and will come to the notice of all occupants and persons seeking occupancy. Such certificates shall be non - assignable, non - transferable, and shall be surrendered immediately to the City 1V[anager upon the cessation of business at the hotel named, or upon its sale or transfer. 7 -613 Use of Funds. a. All taxes collected pursuant to this Ordinance shall be set aside and used exclusively to encourage, promote and foster economic development and cultural enhancement, tourism and pursue regional promotion for the City of Owasso, Oklahoma; and the cost of enforcing this Ordinance. b. The City of Owasso, Oklahoma, is authorized to retain from the initial proceeds of the Hotel Tax an amount equal to the costs of the election concerning this Ordinance and borne by the City of Owasso, Oklahoma. C. In order to compensate an operator for keeping tax records, filing reports, and remitting the tax when due, the operator may retain a discount of one percent (1%) of the total collected taxes for the current tax period. The operator shall not be allowed the compensation set fourth in 7 -613 (c) for the payment for delinquent taxes. 7 -614 Records Confidential. The confidential and privileged nature of the records file concerning the administration of the Hotel Tax is legislatively recognized and declared and, in order to protect the same, the provisions of 68 O.S. (1991), Sec 205 of the State Sales Tax Code, and each subsection thereof and all amendments thereto, are hereby adopted by reference and made frilly effective and applicable to the administration of the Owasso, Oklahoma, Hotel Tax as if here set forth. 7 -615 Criminal Penalties. a. The willful intent or refusal of any taxpayer to make reports and remittances therein required, or the making of any false and fraudulent report for the purpose of avoiding or escaping payment of any tax or portion thereof rightfully due under this Ordinance shall be deemed an offense and punishable as provided under the provisions of 1 -108 of the Code of Ordinances of the City of Owasso, Oklahoma. b. The failure by an operator 1) to file a security bond as required or 2) to register or to display the certificate of registration, or 3) to separately state the tax on the bill or failure to collect such tax from the occupant shall be deemed an offense and punishable as provided under the provisions of I- 108 of the Code of Ordinances of the City of Owasso, Oklahoma. 7-616 Civil Remedies a. Whenever any operator, occupant or other person shall fail to collect and /or pay over any tax, or to owe any tax, penalty or interest imposed by this chapter as herein provided, the Mayor may authorize the Director of Finance to file Notice of Liens on behalf of the City of Owasso, Oklahoma against all franchises, property and rights to property, whether real or personal, then belonging to or thereafter acquired by the person owing the tax pursuant to Title 68 O.S. 1981, Section 2701 and Section 2704. b. The liens shall, upon proper filing, attach to the real estate and /or personal property then owned or thereafter acquired by the debtor, whether such property issued by the debtor in the operation of business or is under the authority of an assignee, trustee, or receiver for the benefit of creditors, from the date such taxes are due and payable as allowed by Title 68 O.S. 1981, Section 2704. c. The City Manager, or designee, shall notify the person owing the tax by personal service or by certified mail that the City of Owasso, Oklahoma, will file such liens if any delinquent lodging taxes, interest and or penalties are not paid with fifteen (15) days of receiving such notice. d. The City Manager may also authorize the City Attorney to 'institute an action in personate and in rem to enforce payment and collect any delinquent lodging taxes, penalties and /or interest. SECTION II. The effective date of this Ordinance is the first day of the calendar month subsequent to the approval of this Ordinance by a majority of the voters of the City of Owasso, Oklahoma. SECTION III. The people of Owasso, Oklahoma, by their approval of this Ordinance at the election, hereby authorize the City of Owasso, Oklahoma, by ordinances duly enacted to make such administrative and technical changes or additions in the method and manner of administration and enforcing this ordinance as may be necessary for proper efficiency and fairness except that the rate of the tax and purposes of the tax as herein provided shall not be changed without the approval of the qualified electors of the City as provided by law. SECTION IV. The provisions hereof shall be cumulative, and in addition to any and all other taxing provisions of City Ordinances. The provisions hereof are several, and it is specifically declared to be the intention of the governing body and of the people to collect the tax, notwithstanding any court ruling concerning the invalidity of other sections or subsections of the ordinance. PASSED by the City Council of the City of Owasso, Oklahoma, this 8"' day of January 2002. DATED this the 81" day of January 2002. qor�t MaAa Boutwell, Ci y Clerk City of Owasso, State of Oklahoma Mary L u Barnh/ ouse, Mayor W,iQt� s` Sri; . +. q. -IOTEL/MOTEL TAX FUND FY 2005-2006 PROPOSED € EVENU 25- 000-41301 Hotel /Motel Tax 66,000 25000 -46100 Interest 2,500 1e+ � 25150 ®53001 Professional &Technical Services 20,000 PROPOSED C OED NET 37,500 PROJECTED ENDING B (6-30-2006) $195,500 125 Expenses z5+ 42 2#iJ+ ;3§J+ «§? #+ $d#« Total Estimated Expenses \f \ \$ :$\ l ' INCORPORATE* v 100 W. BROADWAY ® FARMINGTON, NM 87401 PHONE: 505.327.3120 ® F'Ax: 505. 27.3132 ® EMAIL: aabc @aabc.us ® WEB: http: / /www.aabc.us MICKEY MANTLE 15'S WORLD SERIES Dear fans and Participants, The Single Age divisions of the American Amateur Baseball Congress have grown greatly over the last few years. Much of that growth is due to the wonderful tournament held in Owasso. I am sure each of you will leave this year's Series with one of your life's most treasured memories. Congratulations to all the participants, all are truly champions. One will end this tournament with another title but each will remain champions. Please find time to express your gratitude to the many volunteers who make this Series one of the best in the country. Their efforts will rank this Series one of your "personal bests" Best of Luck, Mike Dimond President STAN MUSIAL CONNIE MACK MICKEY MANTLE SANDY KOUFAX PEE WEE REESE WILLIE MAYS ROBERTO CLEMENTE (UNLIMITED AGE) (18 AND UNDER) (16 AND UNDER) (14 AND UNDER) (12 AND UNDER) (10 AND UNDER) (8 AND UNDER) FOUNDED 1035 The City of Owasso, Subject: AABC 15 Year-Old World Series The AABC 15 year-old World Series is coming to Owasso, August I-T Between 15 and 20 teams will be heading our way at this time. With each team having 15-18 players, 3 coaches, a host of parents, grandparents and siblings, the city of Owasso will have 750- 1000 people coming to our community. There is a minimum of 3 games for each team. The only guaranteed revenue we will have is the gate admission. That will have to cover all of the expenses such as baseballs, umpire fees, field supplies, individual awards and team trophies for the champion/runner-up. ;; Since L urner I/ TO- THE HONORABLE MAYOR AND CITY COUNCIL FROM: RODNEY Jo RAY CITE' MANAGER SUBJECT: AMERICAN AMATEUR BASEBALL CONO { SS WORLD SERIFS DATE- July 15, 2005 Based on a review of Councilor Cogan's request for funding the expenditure of $3,500 from the Hotel /Motel Tax Fund to support the American Amateur Baseball Congress World Series Tournament hosted by the Owasso Baseball Boosters, the following comments relating to that request are submitted for° your information and to assist in your review: The Hotel /Motel Tax Fund currently has a fund balance of $154,000 with a projected fund balance of $195,000 at year end (June 30, 2006). ® The City Council approved an FY 05 -06 Budget for the fund that included appropriations of $20,000, thus that amount is available for expenditure. The appropriation was intended to provide start -up funding for a downtown event that would promote the economic environment and provide a destination event for area residents (Farmer's Market). Should the City Council determine to fund this current request, there will be sufficient remaining funds for that proposed downtown project. ® The staff would suggest that consideration of the request include some discussion, thought, or directive from the City Council relative to how future requests be administered. The development of a process for such request and guidelines for qualifying for City funding would, from a staff position, be preferred prior- to those future requests. ® The City is prohibited by law from approving expenditures that are essentially "donations ". Thus an expenditure of this nature would require an agreement between the City and an organization or entity that was "quid- pro -quo" in nature. Simply put, a contract or agreement wherein the City purchased the services of a group to "promote the City's economy" by holding a baseball tournament would meet that requirement. Included in such an agreement could be requirements for review of the event budget, audit of funds expended (if desired) and disclosure of final event finances, if such is deemed necessary by the City Council. The needed agreement is neither costly nor cumbersome and can be accomplished in- house. American Amateur Baseball Congress July 15, 2005 Page 2 of 2 While not necessarily impacting this request, consideration must also be given at some point to any legal issues (equal protection and Title IX type concerns) that may arise from such an action. (Staff is researching to determine if there are obvious and immediate concerns.) CONCLUSION: It is the staff s position that this request meets the "use of funds" criteria as approved by the voters when the Motel /Motel Tax Proposition was approved. There are appropriated funds available for this expenditure. If approved, a Council directive for the development of a process and guidelines is encouraged. Finally, an agreement between the City of Owasso and some entity must be developed to ensure that legal concerns relating to the statutory prohibitions against the City making "donations" are addressed and compliance attained. MI { / .m! Mal Will, NONE `} {` \ : : ,...� . , } ) Please print your name 1.1 you desire to address trie Council on an agenda item. -, I I e a s o e a i, '0 111,11, t, MM, LA z A` ij 5. 6. 1. 8. 9. 10. 11. 12.