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HomeMy WebLinkAbout2005.12.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 20, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, December 16, 2005. l i Juliann M. Stevens, Administrative Assistant 1a. "Call to Order Chairman Thoendel -- Flag Salute _,,......, Roll Call Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of December 6, 2005 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B C. Acknowledgement of receiving the monthly FY 2005-2006 budget status report. Attachment # 4-C S VAgendasV0PGA\2005U 220. doc Owasso Public Golf Authority December 20, 2005 Page 2 5 Deport from OPGA Manager. p,, Report from OPGA Attorney. T New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. S \Agendas\0PGA\2005\I220.d- OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 6, 2005 The Owasso Public Golf Authority met in regular session on Tuesday, December 6, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, December 2, 2005. ITEM 1. CALL TO ORDER Chairman Thoendel called the meeting to order at 7:30 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Craig Thoendel, Chairman Steve Cataudella, Vice Chair Brent Colgan, Trustee Mayne Guevara, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Susan Kimball, Trustee ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 15, 2005 Regular Meeting B. Approval of Claims Mr. Guevara moved, seconded by Mr. Colgan, to approve the OPGA Consent Agenda with claims totaling $50,127.96 and payroll claims totaling $18,569.05. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Motion carried 4-0. Owasso Public Golf Authority December 6, 2005 R 1 . None. None ITEM 1. NEW BUSINESS None Mr. Cataudelia moved, seconded by Mr. Guevara, to adjourn. YEA: Cataudclla, Colgan, Guevara, Thoendel NAY: None Motion carried 4-0 and the meeting was adjourned at 7:31 pm. Pat Fry, Minute Clerk Craig Thoendel, Chairman N OAKLEY TITLEIST CLEVEL.AND GOLF GIFT BOX CORPORATION OF AMERICA OWASSO PUBLIC WORKS AUTHORITY LOWES COMPANIES LOWES COMPANIES LOCKE SUPPLY JESCO PRODUCTS LOWES COMPANIES WORLEYS GREENHOUSE LOWES COMPANIES YALE CLEANERS YALE CLEANERS WATER PRODUCTS B & M OIL COMPANY HERITAGE -CRYSTAL CLEAN OWASSO PUBLIC WORKS AUTHORITY OKLAHOMA NATURAL GAS AEP/PSO R & R PRODUCTS MANTEK LUBER BROS R & R PRODUCTS DYNA SYSTEMS WAL-MART COMMUNITY BAILEY EQUIPMENT SOUTHWESTERN BELL WASTE MANAGEMENT OF TULSA OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC WORKS AUTHORITY AEP/PSO ORKIN EXTERMINATING CO LOWES COMPANIES NEIGHBOR NEWSPAPER COURSE TRENDS SAV-ON PRINTING & OFFICE SUPPLIES STEINER, KATIE SOUTHWESTERN BELL FREDERICK, SOMMERS & WESTERN SIGN CO DESCRIPTION AMOUNT MERCHANDISE 252.33 MERCHANDISE 2,445.74 GOLF CLUBS 249.09 GIFT BAGS 891.92 GOLF SHOD MERCHANDISE DEPT TOTAL 3,839.08 WATER USAGE -CART BARN 5.94 CART OPERATIONS DEPT TOTAL 5.94 MAINT SUPPLIES 6.79 MAINT SUPPLIES 8.85 MAINT SUPPLIES 43.50 MAINT SUPPLIES 109.85 MAINT SUPPLIES 53.15 SAND 140.00 SAND 158.53 SHOP TOWELS 14.88 SHOP TOWELS 7.44 IRRIGATION SUPPLIES 62.00 GASOLINE 1,348.87 PARTS CLEANER MAINT 164.53 WATER USAGE -MAINTENANCE 132.66 11/05 USAGE 164.59 11/05 USAGE 958.72 EQUIPMENT REPAIR 242.22 EQUIPMENT REPAIR 950.93 EQUIPMENT REPAIR 54.23 EQUIPMENT REPAIR 171.65 EQUIPMENT REPAIR 182.90 EQUIPMENT REPAIR 80.36 EQUIPMENT REPAIR 31.20 PHONE USE 16.18 COURSE MAINTENANCE DEFT TOTAL 5,104.03 COMMERCIAL REFUSE 200.24 WATER USAGE -MAINTENANCE 1.98 WATER USAGE -CLUB HOUSE 33.36 11/05 USAGE 1,053.28 PEST CONTROL 45.79 MAINT SUPPLIES 101.23 ADVERTISEMENT 43.97 WEB HOSTING 345.00 BANNERS 345.00 AD DESIGN 45.00 PHONE USE 159.91 SIGNS 3,900.00 ADMINISTRATION DEFT TOTAL 6,274.76 OPGA FUND TOTAL 15,223.81 INV 21,10111-Mv 11111 1812011811H, ---- DEPARTMENT 12/10/2005 OVERTIME TOTAL EXPENSES EXPENSES Golf Shop Operations $0,00 5,316,5 Cart Operations 0.00 679.90 Food & Beverage 0.00 3,281.96 CITY 0FOWASSD ()VVASSOPUBLIC GOLF AUTHORITY FISCAL YEAR 20U5-20O6 Statement ofRevenues &Expenses As of November 30, 2005 Korth Year To -Data To -Date OPERATING REVENUES: Golf shop fees 42.625 374.602 Merchandise sales 5.850 71.889 COS —mnerchandise (4,504) (55.355) Food &beverage 8.572 108.168 COS — food d&beverage (2,829) (35,602) Interest& other o ur (83) 1.340 Transfer from General Fund 33.333 160.687 TOTAL OPERATING REVENUES 82.064 631.689 OPERATING EXPENSES: Personal services Materials &supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) 37.089 240.104 1.859 25.712 8.454 63.564 - 52,128 42141 220222 (6.359) 20.880 843,950 160,000 (123,2OO) 275,000 (9O'750) 48,000 400.000 1,513,000 670,270 87,500 100.530 76,000 527,700 1,528,000 (15.O8U) Percent 44.39% 44.93% 44.93% 30.3396 30.33% 27096 41.67% 41.7596 35.82% 20.38% 38.1796 68.59% 417396 38.3896