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Home My WebLink About2005.11.01_City Council Agenda S'\AgendasICouncil\200511101.doc 4. Roll Call 3. Flag Salute 2. Invocation Reverend James Stotts, Fellowship Tabernacle 1. Call to Order Mayor Craig Thoendel AGENDA , 'I ~ ) )\/)/1 J, ) !" '., / !/('/I '1'"L.,. ' ~ ,F, i /.'. ._ . i ; ~ ) ~J I..."~,, ~/ "" "~'if ( j ( I( it ,I f /; ,"',i./, /;( (t' i/{/j "~,, J J \ t/ 0_ t.j~.__ L/ \~. - ,'" ~._,.... ......~,,{~~. ./' ._......- It' V _ft-'~< ,}liliann M.' Stevens, Administrative Assistant (/ Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, October 28,2005. Regular November I, 2005 6:30 p.m. Council Chambers, Old Central Building 109 N. Birch TYPE OF MEETING: DATE: TIME: PLACE: PUBLIC NOTICE OF THE MEETING OF THE OW ASSO CITY COUNCIL S:\Agendas\COllncil\2005\ II 0 I.doc Staff will recommend Council approval of Ordinance No.832 and has listed this item in the consent section of the agenda based on Council actions taken October 18, 2005 to approve the annexation request. C. Approval of Ordinance No. 832, an ordinance approving annexation request OA 05- 08, containing approximately 241.74 acres, more or less, located on the east side ofN. 129th East Avenue between E. 116th Street North and E. l26th Street North. Attachment # 7-C B. Approval of Claims. Attachment # 7- B A. Approval of Minutes of the October 18,2005 Regular Meeting. Attachment # 7 - A Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. Mr. Ray will introduce the Employee of the Month for November 2005. Presentation of Employee of the Month. Mr. Ray Presentation of the Character Trait of Initiative, followed by a public servIce announcement. Lynn VanDeventer, Owasso Character Council Owasso City Council November 1,2005 Page 2 S:\AgendasICouncil\2005\IIOl.doc D/'~eport from City Attorney. Report from City ~na Staff will recommend Council acceptance of a FEMA grant in the amount of $52,099; and, approval of an amendment to the FY 2005-2006 General Fund Fire Services Budget increasing the estimate of revenues in the amount of $52,099; and, approval of a supplemental appropriation increasing expenditures in the amount of $52,099 in the Fire Department Budget. Consideration and appropriate action relating to a request for Council acceptance of a FEMA grant; approval of a budget amendment to the FY 2005-2006 General Fund; and, a supplemental appropriation increasing expenditures in the Fire Department Budget. Mr. Clark Attachment #9 Staff will recommend Council approval of Resolution No. 2005-15, setting the following Capital Improvements Project Priorities: 1) Silver Creek Watershed Drainage Improvements, 2)YMCA Improvements, 3) Sports Park Expansion, 4) Additional Fire Stations, S)Widening of East 96th Street North, east of NOlih Garnett Road, 6)Widemng of North Garnett Road between East 86th Street NOlih and East 96th Street North, 7) Engineering and Design for the East 96th Street North and Norih 14Sth East Avenue Intersection, the North Garnett Road and East 106th Street North Intersection, the NOlih Mingo Road and East 96th Street North Intersection, and the North l45th East Avenue and East 106th Street Norih Intersection. 8. Consideration and appropriate action relating to a request for Council approval of Resolution No. 2005-15, a resolution amending the priority determination of the Capital Improvements Projects. Mr. Wiles Attachment #8 Owasso City Council November 1, 200S Page 3 S:\Agendas\Council\200S\IIOI.doc 14. Adjournment. 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) Report from City Councilors. Owasso City Council November 1, 2005 Page 4 C. Acknowledgement of receiving the monthly FY 2005-2006 budget status repori. B. Approval of Claims. A. Approval of Minutes of the October 4,2005 Regular Meeting, the October 11, 2005 Special Meeting and the October 13, 2005 Special Meeting. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA ITEM 5. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney A quorum was declared present. ABSENT Susan Kimball, Councilor PRESENT Craig ThoendeI, Mayor Steve Cataudella, Vice Mayor Brent Colgan, Councilor Wayne Guevara, Councilor ROLL CALL ITEM 4. Councilor Wayne Guevara led the flag salute. FLAG SALUTE ITEM 3. The invocation was offered by Dr. Andrew Rankin, Freedom Church. INVOCATION ITEM The meeting was called to order at 6:34 p.m. CALL TO ORDER ITEM 1. The Owasso City Council met in regular session on Tuesday, October 18, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 14, 2005. OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 18, 2005 2 PUBLIC HEARING. A public hearing to be conducted in order to receive and consider information provided by citizens that may be relevant to a proposed amendment to the Capital Improvements Projects Priority List previously established and funded by the Third Penny Sales Tax; more specifically, removing from the Priority Projects List the following completed Capital Improvements Projects: East 96th Street North and Highway 169 Interchange Project, and the Storm Siren Replacement Project; and including within the Priority Projects List the following projects: Conceptual Design ofthe East 96th Street North and North 145th East Avenue Intersection, Conceptual Design of the North Garnett Road and East 106th Street North Intersection, Conceptual Design of the North Mingo Road and East 96th Street North Intersection, Conceptual Design of the East 106th Street North and North l45th East Avenue Intersection, and the Silver Creek Watershed Drainage Improvement Project. ITEM 7. Motion canied 4-0. YEA: Cataudella, Colgan, Guevara, ThoendeI NAY: None Mr. Rooney presented the item. Mr. Cataudella moved, seconded by Mr. Guevara, for Council acceptance of a $3,000.00 donation from the Wal-Mart Foundation; approval of a budget amendment to the FY 2005-2006 General Fund increasing the estimate of revenues in the amount of $3,000.00; and, approval of a supplemental appropriation increasing expenditures in the amount of $1,500.00 in the Police Department Budget and $1,500.00 in the Fire Depariment Budget. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF A DONATION FROM THE WAL-MART FOUNDATION; APPROVAL OF A BUDGET AMENDMENT TO THE FY 2005-2006 GENERAL FUND; AND, A SUPPLEMENTAL APPROPRIATION INCREASING EXPENDITURES IN THE POLICE DEPARTMENT BUDGET AND FIRE DEPARTMENT BUDGET ITEM 6. Motion carried 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Mr. Colgan moved, seconded by Mr. Cataudella, to approve the Consent Agenda with claims totaling $1,233,009.40, self-insurance medical claims & fees totaling $87,055.80 and payroll claims totaling $322,122.01. D. Authorization for the City Manager to enter into a contract with the Chubb Group for property casualty insurance in the amount of $30,271.00. October 18, 2005 Owasso City Council 3 1) $19,650.00 submitted by Ruhmann Construction, Inc. of Tulsa, Oklahoma for 202 E 3rd A venue 2) $29,064.00 submitted by Chelsea Builders of Chelsea, Oklahoma for 904 North Cedar Street. Mr. Wiles presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Council approval of the following construction bids: ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF CONSTRUCTION BIDS RECEIVED AS A RESULT OF THE CITY OF OWASSO'S PARTICIPATION IN THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOUSING REHABILITATION PROGRAM Motion carried 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Mr. McCulley presented the item. Mr. Guevara moved, seconded by Mr. Cataudella, for Council approval of the final plat for the Bailey Medical Center Medical Office Building without condition. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR THE BAILEY MEDICAL CENTER MEDICAL OFFICE BUILDING ITEM 9. Motion passed 4-0. YEA: Cataudella, Colgan, Guevara, ThoendeI NAY: None Mr. McCulley presented the item. Mr. Cataudella moved, seconded by Mr. Guevara, for Council approval of annexation request OA 05-08, subject propCliy located on the east side of NOlih 129th East Avenue between East 1l6th Street North and East 126th Street North, containing approximately 241.71 acres, more or less. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 05- 08 ITEM 8. Mr. Wiles presented the item. There were no questions or comments from the audience. Mayor Thoendel declared the hearing closed. October 18, 2005 Owasso City Council 4 Motion canied 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Chief Yancey presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of Ordinance No. 831. ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 831, AN ORDINANCE AMENDING THE SPEED LIMIT REGULATIONS WITHIN A SCHOOL ZONE Motion canied 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Mr. Rooney presented the item. Mr. Cataudella moved, seconded by Mr. Guevara, for Council approval to award a bid for the construction of a restroom facility at the Owasso Skate Park to Tri-Star Construction of Claremore, Oklahoma in the amount of $73,390.00. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL TO AWARD A BID FOR THE CONSTRUCTION OF A RESTROOM FACILITY AT THE OWASSO SKATE PARK Motion canied 4-0. YEA: Cataudella, Colgan, Guevara, ThoendeI NAY: None 3) $6,817.61 submitted by Chelsea Builders of Chelsea, Oklahoma for 205 West 4th Street. 4) $14,470.00 submitted by Seal/Rite Contractor, Inc. of Ow as so, Oklahoma for 1003 North Elm Street October 18, 2005 Owasso City Council 5 Motion carried 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Ms. Stagg presented the item. Mr. Guevara moved, seconded by Mr. Cataudella, for Council approval of Resolution No. 2005-17, as stated above. ITEM 14, CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2005-17, A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A RIGHT OF WAY, PUBLIC UTILITY AND ENCROACHMENT AGREEMENT FOR THE PROJECT NO. STPY-072B(421), STATE JOB PIECE NO. 09482(04), STATE HIGHWAY 20 WIDENING Motion carried 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Ms. Bishop presented the item. Mr. Colgan moved, seconded by Mr. Guevara, for Council approval of Resolution No. 2005-16 approving the incurrence of debt by the Owasso Public Works Authority and containing related provisions. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2005-16, A RESOLUTION APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OW ASSO PUBLIC WORIZS AUTHORITY (the "AUTHORITY") ISSUING ITS SALES TAX REVENUE NOTE, SERIES 2005 (the "NOTE"); PROVIDING THAT THE ORGANIZATION DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE, AUTHORIZING THE ISSUANCE OF SAID NOTE; W AWING COMPETITIVE BIDDING WITH RESPECT TO THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID NOTE; RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY OF OW ASSO, OKLAHOMA (the "CITY") AND THE AUTHORITY PERTAINING TO THE YEAR-TO-YEAR PLEDGE OF CERTAIN SALES TAX REVENUES; ESTABLISHING THE CITY'S REASONABLE EXPECTATION WITH RESPECT TO THE ISSUANCE OF TAX-EXEMPT OBLIGATIONS BY OR ON BEHALF OF SAID CITY IN CALENDAR YEAR 2005, AND DESIGNATING THE NOTE AS A QUALIFIED TAX-EXEMPT OBLIGATION; AND CONTAINING OTHER PROVISIONS RELATING THERETO October 18, 2005 Owasso City Council 6 None ITEM 18. REPORT FROM CITY ATTORNEY Ms. Stagg, Public Works Director, updated the Council on status of the 96th & Garnett Intersection Project and the detour on Garnett Road. Mr. Ray thanked Sheny Bishop, Finance Director, Keith McDonald, Financial Advisor and Allen Brooks, Bond Counsel, for their deli gent work in bringing the OPW A loan agreement to fruition. ITEM 17. REPORT FROM CITY MANAGER Motion canied 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Ms. Stagg presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of Change Order No. 1 for the construction of an 8-inch sewer line extension in an amount not to exceed $80,000.00. ITEM 16. CONSIDERA nON AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A CHANGE ORDER TO THE CONSTRUCTION CONTRACT BETWEEN THE CITY OF OW ASSO AND BECCO CONTRACTORS, INCORPORATED FOR THE EAST 96TH STREET NORTH AND NORTH GARNETT ROAD INTERSECTION IMPROVEMENT PROJECT Motion canied 4-0. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Ms. Stagg presented the item. Mr. Cataudella moved, seconded by Mr. Guevara, for Council approval of an Engineering Services Agreement between the City of Owasso and C2A Engineering in the amount of $60,000.00 for the completion of documents for the construction of the East 86th Street North and North Mingo Road Intersection Improvement Project. ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF OW ASSO AND C2A ENGINEERING FOR THE COMPLETION OF CONSTRUCTION DOCUMENTS FOR THE EAST 86TH STREET NORTH AND NORTH MINGO ROAD INTERSECTION IMPROVEMENT PROJECT October 18, 2005 Owasso City Council 7 Pat Fry, Minute Clerk Craig Thoendel, Mayor Motion carried 4-0 and the meeting was adjourned at 7: 18 p.m. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Mr. Cataudella moved, seconded by Mr. Colgan, to adjourn. ITEM 21. ADJOURNMENT None ITEM 20. NEW BUSINESS None ITEM 19. REPORT FROM CITY COUNCILORS October 18, 2005 Owasso City Council CITY OF OWASSO CLAIMS TO BE PAID 11/01/05 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH AC REFUND 40.00 TREASURER PETTY CASH CC REFUND 150.00 REFUND TOTAL 90.00 BAILEY, MATT BAILIFF DUTIES 300.00 =~~~ MUNICIPAL COURT DEPT TOTAL 300.00 OFFICE DEPOT OFFICE SUPPLIES 50.77 METROCALL PAGER USAGE 7.20 HOLIDAY ROSSLYN AT KEY BRIDGE LODGING-ROONEY 549.06 THE PERFORMANCE INSTITUTE CONFERENCE-ROONEY 1,095.00 OKLA TRANSPORTATION AUTHORITY PIKE PASS 23.45 TREASURER PETTY CASH COUNCIL WORK SESSION 75.93 WEST PAYMENT CENTER MONTHLY CHARGES 418.00 CORPORATE EXPRESS LATERAL FILE CABINET 545.00 MANAGERIAL DEPT TOTAL 2,764.41 OFFICE DEPOT OFFICE SUPPLIES 155.74 FINANCE DEPT TOTAL 55.74 TREASURER PETTY CASH MEETING EXPENSE 38.10 WORDCOM COLORED PAPER 127.50 OFFICE DEPOT OFFICE SUPPLIES 59.53 QUINLAN PUBLISHING GROUP W/C LAW BULLETIN 147.00 COMMUNITY CARE EAP EAP SERVICES 528.00 A N Z SIGNS CHARACTER BANNERS 665.00 GREENWOOD PERFORMANCE SYSTEMS EVALUATION 1,000.00 WORLD PUBLISHING COMPANY EMPLOYMENT ADVERTISING 224.57 URGENT CARE OF GREEN COUNTRY PRE-EMPLOYMENT TESTING 72.00 TREASURER PETTY CASH DL CHECK 10.00 URGENT CARE OF GREEN COUNTRY PRE-EMPLOYMENT TESTING 185.00 OK SAFETY COUNCIL DEFENSIVE DRIVING TRAINING 100.00 HUMAN RESOURCES DEPT TOTAL 3,156.70 PITNEY BOWES POSTAGE SUPPLIES 153.95 MESHED & ASSOCIATES ENGINEERING SERVICES 142.00 OWASSO REPORTER LEGAL AD 72.80 NEIGHBOR NEWSPAPER LEGAL NOTICES 492.80 NEIGHBOR NEWSPAPER LEGAL ADS 183.60 SOUTHWESTERN BELL PHONE USE 49.70 SOUTHWESTERN BELL PHONE USE 848.32 TREASURER PETTY CASH POSTAGE 11 .40 RESERVE ACCOUNT POSTAGE 2,000.00 TULSA COUNTY CLERK FILING FEES 134.00 TREASURER PETTY CASH CAR TAG 31.00 OWASSO CHAMBER COMMERCE ANNUAL MEMBERSHIP DUES 1,250.00 CUSTOM CRAFT AWARDS PLAQUE 261.50 GENERAL GOVERNMENT DEPT TOTAL 5,631.07 OFFICE DEPOT OFFICE SUPPLIES 80.86 105.00 71.03 59.95 159.77 27.25 153.34 143.53 78.17 181.75 33.00 31.85 765.67 600.00 58.00 240.50 335.80 44.02 848.31 8.00 138.00 146.00 4.81 38.55 29.12 12.52 22.27 131.39 219.72 78.84 59.28 107.86 33.35 382.02 7.20 0.01 65.00 2.65 1,194.59 282.07 4,000.00 - 4,282.07 3,878,35 3,878.35 200.00 350.00 21.13 14.40 ~~~ 666.39 AMOUNT LEGAL DEFENSE FY 06 OFFICE SUPPLIES TONER/PRINTER CARTRIDGES OFFICE SUPPLIES MAP COPIES PR HANDOUT MATERIALS BADGES/BATAN HOLDER PROTECTIVE GLOVES UNIFORM EQUIPMENT UNIFORM GEAR HONOR GUARD UNIFORM UNIFORM GEAR/NAME TAGS PHYSICAL-TURNER MAINT REPAIRS RADAR REPAIR PAGER USAGE PHONE USE PHONE USE SUPPLIES RENTAL-TRAC HOE CEMETERY DEPT TOTAL OFFICE SUPPLIES TRASH CAN LINERS FLASHLIGHT/BATTERIES PHYSICAL PROPERTY SUPPLIES TELEPHONE CORDS PHYSICAL PROPERTY SUPPLIES LIGHTS-CITY HALL PHYSICAL PROPERTY SUPPLIES PARTS FOR REPAIR-CH PHYSICAL PROPERTY SUPPLIES AIR FILTER SERVICE DOC WORKER PROGRAM PAGER USAGE PHONE USE ANNUAL DUES PIKE PASS SUPPORT SERVICE DEPT TOTAL MILEAGE-WILLSON GIS IMPLEMENTATION INFORMATiON SYSTEMS DEPT TOTAL STORMWATER REVIEW ENGINEERING DEPT TOTAL ABATEMENT MOWING ABATEMENT MOWINGS MEETING EXPENSE PAGER USAGE COMMUNITY DEVELOPMENT DEPT TOTAL DESCRIPTION OWASSO FOP LODGE #149 OFFICE DEPOT ONYX CORPORATION OFFICE DEPOT PACK & MAIL PLUS NATIONAL IMPRINT CORP GALL'S INC ALLIANCE MEDICAL OKLAHOMA POLICE SUPPLY PATROL TECHNOLOGY QUARTERMASTER UNIFORMS GALL'S INTEGRIS HEALTH BOARD OF TESTS-DPS MPH INDUSTRIES METROCALL SOUTHWESTERN BELL SOUTHWESTERN BELL SHERWIN-WILLIAMS PAINT EQUIPMENT ONE OFFICE DEPOT TUCKER JANITORIAL GRAINGER LOCKE SUPPLY RADIO SHACK LOWES COMPANIES OKLAHOMA LIGHTING DISTRIBUTORS GRAINGER EWING TULSA UNITED ENGINE RED BUD AIR FILTER DIST II PROBATION COMMUNITY CORRECTIONS METROCALL SOUTHWESTERN BELL MOTOROLA OKLA TRANSPORTATION AUTHORITY TREASURER PETTY CASH STRATEGIC CONSULTING INT'L MESHEI< & ASSOCIATES BUN YARD, DENNIS BUNYARD, DENNIS TREASURER PETTY CASH METROCALL VENDOR VENDOR DESCRIPTION AMOUNT BOARD OF TESTS-DPS INTOXIL YZER CERTIFICATIONS 180.00 DAYS INN LENEXA LODGING-BARNES 211.75 HOLIDAY INN EXPRESS LODGING-FUNK/PARSLEY 75.00 TREASURER PETTY CASH MEETING EXPENSE 58.60 TREASURER PETTY CASH MEAL-YANCEY 10.83 SOFTWARE HOUSE INTERNATIONAL MICROSOFT OFFICE PRO 242.18 JOE COOPER FORD 2005 POLICE VEHICLE 20,848.00 POLICE DEPT TOTAL 25,563.30 OFFICE DEPOT OFFICE SUPPLIES 33.54 ONYX CORPORATION TONER/PRINTER CARTRIDGES 79.90 COLE INFORMATION SERVICES EMERGENCY REFERENCE INFO 528.70 METROCALL PAGER USAGE 7.20 INFORMATION TECHNOLOGY RECORDS MGMT SOFTWARE 12,717.51 INFORMATION TECHNOLOGY RECORDS MGMT SOFTWARE 2,250.00 POLICE COMMUNICATIONS DEPT TOTAL 15,616.85 LISA LONG TUITION REIMBURSEMENT 420.00 STRATHE VETERINARY SHELTER SUPPLIES 46.00 HILLS PET NUTRITION SHELTER SUPPLIES 162.50 ONYX CORPORATION TONER/PRINTER CARTRIDGES 19.95 LOWES COMPANIES OPERATING SUPPLIES 206.47 STRATHE VETERINARY VET SERVICES 357.00 CITY OF TULSA EUTHANASIA SERVICES 188.00 STRATHE VETERINARY EUTHANASIA SERVICES 40.50 SOUTHWESTERN BELL PHONE USE 0.67 METROCALL PAGER USAGE 14.40 ANIMAL CONTROL DEPT TOTAL 1,455.49 OKLAHOMA POLICE SUPPLY UNIFORM-CLARK 219.82 OFFICE DEPOT OFFICE SUPPLIES 74.73 LIBERTY FLAGS FLAGS 49.80 LOWES COMPANIES MAINT SUPPLIES 38.26 LOWES COMPANIES OPERATING SUPPLIES 183.34 WAL-MART COMMUNITY MAINT SUPPLIES 228.97 A-Z RUBBER STAMPS NAME PLATES 941.50 NATIONAL FIREFIGHTER CORP BOOTS-DEMAURO 161.00 YALE UNIFORM RENTAL UNIFORM RENTALS 149.68 OKLAHOMA POLICE SUPPLY BELT 12.95 CLARK, BRADD REIMBURSEMENT-UNIFORM 501.74 STUCKEY, MARK AIRFARE REIMBURSEMENT 180.05 CROW BURLINGAME REPAIR SUPPLIES 163.18 LOWES COMPANIES REPAIR PARTS 4.90 SEMO TANK/BAKER EQUIPMENT REPAIR TANKER 813.86 CURTIS RESTAURANT SUPPLY ICE MAKER 2,200.00 BAILEY EQUIPMENT CHAINSAW PART 5.88 TRACE ANAL YTICS AIR SAMPLES 286.00 DALE & LEES SERVICE AlC REPAIR 136.00 OVERHEAD DOOR COMPANY DOOR REPAIR 140.50 CULLIGAN WATER/COOLER 9.00 BMI SYSTEMS COPIER RENTAL 189.57 SPRINT PCS PCS CHARGES 193.04 SOUTHWESTERN BELL PHONE USE 15.31 VENDOR DESCRIPTION AMOUNT CINGULAR WIRELESS PHONE USE-CHIEFS 252.20 METROCALL PAGER USAGE 9.07 GREENWOOD PERFORMANCE SYSTEMS SEMINAR-CLARK 795.00 DEMAURO, KRIS LODGING-DEMAURO 100.39 OKLA TRANSPORTATION AUTHORITY PIKE PASS 33.75 NATIONAL FIRE PROTECTION MEMBERSHIP DUES,CLARK 135.00 FIRE DEPT TOTAL METROCALL CREDIT-PAGER USAGE -12.48 EMERGENCY PREPAREDNESS DEPT TOTAL -12.48 MAXWELL SUPPLY FORM STAKES 62.40 CROW BURLINGAME HITCH PIN 3.25 FLINT TRADING THERMOPLASTIC 359.95 TWIN CITIES READY MIX CONCRETE-CU RB/GUTTER/SI D EW ALK 1.102.00 MILL CREEK LUMBER & SUPPLY SUPPLIES 28.40 A TWOODS VEHICLE CLEANING SUPPLIES 20.64 LOWES COMPANIES POSTS 6.38 A-OK SIGNS UNIFORMS 126.00 UNIFIRST CORPORATION UNIFORMS/PROT CLOTHING 58.67 GEORGE & GEORGE SAFETY GLOVES 47.78 A TWOODS SOCKET SET 66.90 LOWES COMPANIES PUSH BROOM 19.92 LOWES COMPANIES DUPLICATE KEYS 7.44 METROCALL PAGER USAGE 35.27 TREASURER PETTY CASH CDL-LEACH 66.50 TWIN CITIES READY MIX CONCRETE 988.00 OWASSO FENCE SIGN POSTS/BRACKETS 86.76 MILL CREEK LUMBER & SUPPLY REBAR/GRAVEL 117.97 STREETS DEPT TOTAL 3,204.23 TWIN CITIES READY MIX CONCRETE-CU RB/GUTTER/SI DEW ALK 76.00 MILL CREEK LUMBER & SUPPLY FORM BOARDS 12.09 A TWOODS OIL-CHAINSAW 23.78 A-OK SIGNS UNIFORMS 64.00 UNIFIRST CORPORATION UNIFORMS/PROT CLOTHING 71.86 GEORGE & GEORGE SAFETY GLOVES 47.74 BAILEY EQUIPMENT REPAIR-CHAINSAW/BACKPACK BLOWER 64.00 METROCALL PAGER USAGE 45.73 DEPT OF ENVIRONMENTAL QUALITY PERMIT FEE 250.00 MESHEK & ASSOCIATES DRAINAGE IMPROVEMENTS 5,950.00 GW V AN KEPPEL SUBMERSIBLE PUMP 700.00 STORMWATER MAINT DEPT TOTAL 7,305.20 RAINBOW CONCRETE CONCRETE 216.00 ANCHOR STONE SCREENINGS 9.39 MURPHY SANITARY SUPPLY RESTROOM SUPPLIES 256.50 DAVID'S ELECTRIC TRANSFORMER REPAIR 563.11 L & S DEDMON TRUCKING ROCK-FUNTASTIC PARK 70.00 WASHINGTON CO RWD 3 WATER-MCCARTY PARK 42.29 L & S DEDMON TRUCKING ROCK HAULING 170.00 LOWES COMPANIES REPAIR SUPPLIES 16.44 LELAND BARTEL PARK MOWINGS 800.00 VENDOR DESCRIPTION AMOUNT NELSON, RYAN L RESTROOM CLEANING 450.00 JB STIGALL PARK MOWINGS 585.00 METROCALL PAGER USAGE 14.40 DAVIS H ELLIOT COMPANY UNDERGROUND ELECTRICAL WORK 2,350.00 TRI..STAR CONSTRUCTION GRL\DE/FORM/POUR CONCRETE 24,515.19 RAINBOW CONCRETE CONCRETE FOR SIDEWALKS 12,987.00 PARKS DEPT TOTAL 43,045.32 OFFICE DEPOT OFFICE SUPPLIES 32,76 SOUTHWESTERf\1 BELL PHONE USE COMMUNITY CENTER DEPT TOTAL SOUTHWESTERN BELl, PHONE USE 0.88 CLASSIC ELECTRIC FLAGPOLE LIGHTING 498.00 HISTORICAL MUSEUM DEPT TOTAL 498.88 OKLA TRANSPORTATION AUTHORITY PIKE PASS 1.20 TREASURER PETTY CASH OEDA MEETING 14.23 NEIGHBOR NEWSPAPER SUBSCRIPTION 36.00 ECONOMIC DEVELOPMENT DEPT TOTAL 51.43 GENERAL FUND TOTAL 127,350.89 - - BLUE CROSS/BLUE SHIELD REFUND #5917 30,98 LEWALLEN, FRANCES REFUND #6055 25.00 AMERICAN GENERAL LIFE & ACCIDENT REFUND #5271 62.97 OFFICE DEPOT OFFICE SUPPLIES 30.21 LAERDAL MEDICAL CORPORATION TRAINING MATERIALS 468.67 MEDICAL COMPLIANCE SPECIALTY BIO-WASTE DISPOSAL 215.00 PACE PRODUCTS OF TULSA AMBULANCE SUPPLIES 226.00 ALLIANCE MEDICAL AMBULANCE SUPPLIES 3,297.39 T&W TIRE TIRES 166.96 EXCELLENCE LATCH PULL RINGS/BUMPER 175.98 CROW BURLINGAME REPAIR SUPPLIES 15.87 MEDTRONIC PHYSIO-CONTROL SERVICE CONTRACT 4,575.00 CINGULAR WIRELESS PHONE USE-OTHERS 63.44 MEDICLAIMS MONTHLY SERVICES 3,744.40 OK STATE DEPT OF HEALTH PARAMEDIC L1CENSE-MCNICHOL/WALKER 400.00 AMBULANCE SERVICE FUND TOTAL 13,497.87 YOUTH SERVICES OF TULSA BEHAVIORAL ASSESSMENTS 500.00 JUVENILE COURT FUND TOTAL 500.00 MESHEK & ASSOCIATES ENGINEERING SERVICES 2,000.00 STORMWATER MGMT FUND TOTAL 2,000.00 OWASSO CHAMBER COMMERCE BASEBALL TOURNAMENT 3,500.00 HOTEL/MOTEL TAX FUND TOTAL 3,500.00 MAXWELL ENTERPRISES AlC REPAIRS 287.13 BARTON CONSTRUCTION AIR CONDITIONER COILS 1,017.00 YMCA OF GREATER TULSA YMCA POOL PROJECT-MATERIALS 148,677.00 VENDOR DESCRIPTION AMOUNT CAPITAL IMPROVEMENTS FUND TOTAL 149,981.13 GENUINE PARTS COMPANY PARTS FOR RESALE 157.50 TULSA CLEANING SYSTEMS WASHER FILTER 62.91 ZEP MFG HAND CLEANER 83.41 OFFICE DEPOT OFFICE SUPPLIES 7.50 O'REILLY AUTOMOTIVE OPERATING SUPPLIES 11.67 TREASURER PETTY CASH PART 1.13 MOTOROI_A VEHICLE RADIOS/EQUIPMENT 206,85 CLASSIC CHEVROLET PARTS FOR RESALE 235.13 A N Z SIGNS LETTERING-PO VEHICLE 375.00 OK TRUCK SUPPLY PARTS-TRASH TRUCK 1.62 FRONTIER INTERNATIONAL TRUCKS PARTS FOR RESALE 340.56 T&W TIRE TIRES 1,131.16 AMERICAN HOSE & SUPPLY PARTS FOR TRASH TRUCK 503.55 O'REILLY AUTOMOTIVE REPAIR PARTS FOR RESALE 843.24 METROCALL PAGER USAGE 7.20 SOUTHWESTERN 8ELL PHONE USE 1,63 LENOX WRECKER SERVICE TOWING-CAPRICE 77.00 CITY GARAGE FUND TOTAL 4,047.06 PPO SOLUTIONS M03015 20,23 PPO SOLUTIONS 806203 35.76 PPO SOLUTIONS C08054 18.90 PPO SOLUTIONS R05074 39.59 JP HOGAN INSURANCE EXCESS W/C INSURANCE 20,123.00 TREASURER PETTY CASH FILING FEE 75.00 WARREN CLINIC H06045 127.80 CHOICE RX R05074 15.48 THIRD PARTY SOLUTIONS H06045 148.77 URGENT CARE OF GREEN COUNTRY E09235 107.05 URGENT CARE OF GREEN COUNTRY M08235 39.72 URGENT CARE OF GREEN COUNTRY 809085 129.54 WORKING RX F10075 10.12 WORKING RX C08054 24.60 WALGREEN COMPANY 806203 45.64 HEAL THSOUTH HOLDINGS 806203 1,181.30 OKLAHOMA EYE CENTER 809085 108.68 J YELVERTON, MD R05074 647.20 CENTRAL STATES ORTHOPEDIC 007234 53.62 JAM PETRO, T C/O CRAIG ARMSTRONG, ATTY J061702 474.00 GOSVENER, 8 C/O 8RYCE A HILL, ATTY G02264 528.00 WELLS, JACK 0 W07294 528.00 WORKERS COMP FUND TOTAL 24,482.00 OWASSO PHYSICAL THERAPY CLINIC TR05012 3,879.00 MRI SPECIALISTS OF TULSA TORT CLAIM #TR-05-012 1,300.00 HALLFORD, DR JOHN MED STATION TORT CLAIM #TR-05-012 350.00 SEMO TANK/8AKER EQUIPMENT CO. REPAIR TANKER 7,324.73 SELF INSURANCE FUND TOTAL 12,853.73 GRAND TOTAL 338,212.68 Self-Insurance Fund Ambulance Fund Human Resourses Fire Streets Park Maintenance Historical Museum 0.00 0.00 0.00 182.12 459.86 196.03 42.04 0.00 0.00 Overtime Expenses DeQartment Total Expe n ses 10/15/2005 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 20,772.31 20,455.56 13,648.20 11,745.88 66,621.95 AMOUNT. HEAL THCARE SELF INSURANCE FUND TOTAL HEAL THCARE MEDICAL SERVICE HEAL THCARE MEDICAL SERVICE STOP LOSS FEES ADMIN FEES HEAL THCARE DEPT TOTAL AETNA DESCRIPTION VENDOR CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 ATTACHMENT: 1. Ordinance No. 832 2. Subject Map RECOMMENDATION: Staff recommends Council approval of Ordinance No. 832. Attached is a copy of Ordinance No. 832 that formally adopts the City Council's action of October 18, 2005. BACKGROUND: At the October 18, 2005 regular meeting, the Owasso City Council approved an annexation request (OA 05-08) for approximately 241.74 acres of property located on the east side of North 129th East Avenue, between East 116tl1 Street NOlih and East 126tl1 Street NOlih. October 2005 DATE: ORDINANCE NO, SUBJECT: CHIP MCCULLEY CITY PLANNER FROM: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO TO: MEMORANDUM BEGINNING AT THE SOUTHWEST CORNER OF SAID SECTION 4; THENCE N 1028'15" W A DISTANCE OF 2643.53 FEET TO THE W/4 CORNER OF SAID SECTION 4; THENCE N 1028'43" W A DISTANCE OF 2642.36 FEET TO THE NORTHWEST CORNER OF SAID SECTION 4; THENCE N 88056'45" E A DISTANCE OF 1322.37 FEET TO THE NORTHEAST CORNER OF GOVERNMENT LOT 4 OF SAID SECTION 4, SAID POINT BEING ON THE WESTERLY RIGHT-OF-WAY OF U.S. HIGHWAY 169; THENCE S 1026'23" E ALONG SAID RIGHT-OF-WAY (UNTIL OTHERWISE NOTED) A DISTANCE OF 50.00 FEET; THENCE N 88056'45" E A DISTANCE OF 357.42 FEET; THENCE S 84050'06" E A DISTANCE OF 230.26 FEET; THENCE S 1025'13" E A DISTANCE OF 694.73 FEET; THENCE S 14017'39" E A DISTANCE OF 336.62 FEET; THENCE S 1025'13" E NO LONGER ALONG SAID WESTERLY RIGHT- OF-WAY OF U.S. HIGHWAY 169 A DISTANCE OF 217.93 FEET TO THE SOUTHEAST CORNER OF THE W/2 OF GOVERNMENT LOT 3 OF SAID SECTION 4; THENCE S 88048'49" W A DISTANCE OF 660.73 FEET TO THE SOUTHWEST CORNER OF SAID GOVERNMENT LOT 3; THENCE S 1026'23" A TRACT OF LAND THAT IS PART OF THE WEST HALF (W/2) OF SECTION 4, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE LB.& M., TULSA COUNTY, STATE OF OKLAHOMA. MORE PARTICULARLY DESCRIBED AS FOLLOWS: Section 1. That the following described tenitory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and more particularly desclibed as follows, to-wit: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, WHEREAS, on the 18th day of October, 2005, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on October 18, 2005 at 6:30 PM at Old Central, Owasso, Oklahoma; and WHEREAS, pursuant to the provlslOns of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional tenitory providing a petition in writing, signed by not less than three-foUlihs of the legal voters and owners of not less than three-fourths (in value) of the property hereinafter desclibed, the same being contiguous to the corporate limits of the City of Owasso, requesting that said propeliy be annexed and added to the City of Owasso is submitted; and AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OW ASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 4, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. CITY OF OW ASSO ORDINANCE NO. 832 Julie Lombardi, City Attomey APPROVED: Sheny Bishop, City Clerk ATTEST: Craig Thoendel, Mayor APPROVED: PASSED AND APPROVED this 1st day of November, 2005. Section 3. That there be filed in the office of thc County Clcrk of Tulsa County, Oklahoma, a true and conect copy of this Ordinance, together with an accurate map of the tenitory hereby annexed. Section 2. That from and after the passage and publication of this Ordinance, the real estate and tenitory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all propeliy situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. SAID TRACT CONTAINS 241.74 ACRES MORE OR LESS. E A DISTANCE OF 1321.82 FEET TO THE NORTHWEST CORNER OF THE E/2 OF SW/4 OF SAID SECTION 4; THENCE N 88047'03" E ALONG THE NORTH LINE OF SAID E/2 OF SW/4 A DISTANCE OF 1149.16 FEET TO A POINT ON SAID WESTERLY RIGHT-OF-WAY OF U.S. HIGHWAY 169; THENCE S ]018'02" E ALONG SAID RIGHT-OF-WAY (UNTIL OTHERWISE NOTED) A DISTANCE OF 1173.29 FEET; THENCE S 2004'52" W A DISTANCE OF 602.60 FEET; THENCE S 12012' 21" W A DISTANCE OF 342.01 FEET; THENCE ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 1220.92, A CHORD BEARING OF S 5028'27" W, A CHORD DISTANCE OF 286.22 FEET, FOR A DISTANCE OF 286.88 FEET; THENCE S 1015'26" E A DISTANCE OF 100,00 FEET; THENCE S 88044'34" W A DISTANCE OF 225.00 FEET; THENCE S 85052'50" W A DISTANCE OF 500.62 FEET; THENCE S 74042'24" W A DISTANCE OF 103.08 FEET; THENCE S 88044'34" W A DISTANCE OF 168.86 FEET TO A POINT ON THE WEST LINE OF SAID E/2 OF SW/4; THENCE S 1026'09" E A DISTANCE OF 100.00 FEET TO THE SOUTHWEST CORNER OF SAID E/2 OF SW/4; THENCE S 88044'34" W NO LONGER ALONG SAID WESTERLY RIGHT-OF-WAY OF U.S. HIGHWAY 169 A DISTANCE OF 1318.94 FEET TO THE POINT OF BEGINNING. 1. YMCA improvements 2. Sports Park expansion The capital improvement priorities listed by the City Council in resolution 2004-11 are the following projects: PRIORITIES: Staff Members Sherry Bishop Bradd Clark Rickey Hayes Julie Lombardi Rodney Ray Timothy Rooney Ana Stagg Eric Wiles Dan Yancey Citizen Members Brent Colgan, Councilor Susan Kimball, Councilor Mike Ames Frank Enzbrenner Ray Haynes Trish Hauser Tom Kimball Dale Pride Larry Siegrist Craig Wallace The Capital Improvements Committee was formed to ensure citizen input in the Capital Improvements planning process. The Capital Improvements Plan is a critical planning tool that outlines a path of expenditures for major projects of high priority to the City of Owasso. The committee is comprised of 19 members, nine municipal staff members and ten citizen members. The committee meets annually with the goal of recommending updates of the capital improvements plan to the City Council before the end of each fiscal year. BACKGROUND: October 24, 2005 DATE: RESOLUTION 2005~15 ~ CAPITAL IMPROVEMENTS PROGRAM PROJECT REPRIORITIZATION SUBJECT: OW ASSO CAPITAL IMPROVEMENTS COMMITTEE FROM: HONORABLE MAYOR AND COUNCIL CITY OF OW ASSO TO: MEMORANDUM Next, the City Council conducted a public hearing on October 18th in order to receive and consider information provided by citizens that may be relevant to the proposed amendment to the priorities. No public comment was presented. Then, the City published a notice of a public hearing to be conducted by the City Council regarding the proposed list of prioritized capital projects. This notice was published in the Owasso Reporter on October 13, 2005. First, the Capital Improvements Committee conducted a public meeting and transmitted a recommendation of capital priorities to the City Council. That meeting was conducted on October 3, 2005. Adopted September 2, 2003, Resolution 2003-14 sets the guidelines whereby the City Council establishes capital priorities each year. PROCESS FOR CREATING ANNUAL LIST OF PRIORITIES: Subsequent to the CIP meeting, the staff brought to the Council the findings of the first phase of a hydrology study for the Silver Creek watershed (draining the Willows and the Bradfords at Silver Creek and the Nottingham Addition). Those findings determined that the cost to make the improvements that are needed would be $1.2 million. $450,000 of that cost would be available from the stormwater management fee that is collected from utility customers, leaving $750,000 that would be needed to be funded in the Capital Improvements Program. SILVER CREEK DRAINAGE IMPROVEMENTS: 1. East 96th Street North/North 145tl1 East A venue 2. North Garnett Road/East 106tl1 Street North 3. North Mingo Road/East 96th Street North 4. North 145th East A venue/East 106tl1 Street North It is projected that about fifteen miles of road widening projects will be included within the Capital Improvements program over the next several years, along with at least four major intersection improvements: FUTURE ROAD PROJECTS: Two projects, the storm siren system and the Owasso Expressway interchange, have been completed, leaving a list of five projects. 3. Storm siren system 4. Additional fire stations 5. Interchange at East 96tl1 Street North and Owasso Expressway 6. Widening of East 96th Street North, east of North Garnett Road 7. Widening of North Garnett Road between East 86th Street North and East 96tl1 Street North 1. Resolution 2005-15 2. Resolution 2004-11 3. Resolution 2003-14 4. Memorandum to Capital Projects Committee dated September 19, 2005 5. List of projects included within the Capital Improvements Program ATTACHMENTS: This change in priorities is included within the proposed Resolution 2005-15. The staff recommends that the following list of projects be approved the City Council as capital priorities: a) Silver Creek watershed drainage improvements b) YMCA improvements c) Sports Park expansion d) Additional fire stations e) Widening of East 96th Street North, east of North Garnett Road f) Widening of North Garnett Road between East 86tl1 Street North and East 96tl1 Street North g) Intersection engineering and design - i) East 96th Street North/North 145tl1 East A venue ii) North Garnett Road/East 106th Street North iii) North Mingo Road/East 96th Street North iv) North 145th East Avenue/East 106th Street North RECOMMENDATION TO CITY COUNCIL: Finally, at least two weeks after the public hearing, the City Council adopts by resolution the prioritized list of capital projects for the upcoming or current fiscal year. This resolution, #2005- 15, will be presented to the City Council on November 1. Julie Trout Lombardi, City Attorney APPROVED AS TO FORM: Craig Thoendel, Mayor Sherry Bishop, City Clerk City of Owasso, Oklahoma ATTEST: DATED this 1st day of November, 2005. The Capital Projects heretofore designated as priorities be amended by providing, to-wit: the Additional Fire Stations; the Sports Park Expansion; East 96th Street North road project; North Garnett road project; YMCA pool; Silver Creek watershed drainage improvement project; and conceptual design of four intersections - 96th Street North/l45th East Avenue, Garnett Road/l06th Street North, Mingo Road/96th Street NOlih, and 145th East Avenue/l06th Street North - are hereby approved and shall be considered as the priority capital projects for funding from the Capital Improvements Fund. The Interchange at 96th Street North and Highway 169 and the Storm Siren System projects shall be removed from the priority list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, that, to-wit: WHEREAS, the City Council, after having received a recommendation from the Capital Improvements Committee that the conceptual design of the intersections at 96th Street North/l45th East Avenue, Garnett Road/l06th Street North, Mingo Road/96th Street North, and 145th East Avenue/l06th Street North be included in the priority projects list, and that the Silver Creek watershed drainage improvement project be included in the priority projects list, and that the Interchange at 96th Street North and Highway 169 and the Storm Siren System projects be removed, and after properly notifying the Public, all in accordance with Resolution No. 2003-14, has held a Public Hearing as required by the aforesaid resolution. WHEREAS, the City Council, by Resolution No. 2004-11, formally approved the aforementioned capital projects for funding from the Capital Improvements Fund; and, WHEREAS, capital projects, designated as priorities were, specifically; the Interchange at 96th Street North and Highway 169; Additional Fire Stations; the Sports Park Expansion; a Storm Siren System; E. 96th Street North and Garnett Road projects and the YMCA Pool, have heretofore been reviewed and recommended by the Capital Improvements Committee, and approved by the City Council, WHEREAS, on the 14tl1 day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 763, an ordinance providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, AMENDING PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND CITY OF OW ASSO, OKLAHOMA RESOLUTION NUMBER 2005-15 .KI;-AHOMA : .() , .J(. I/i' ~ f?ilf' Sherry Bishop, . ity Clerk /,/ , APPR9vfu AS TO FORM: I~, . ~ ~~4~ \g.onald D. Cates, City Attorney The Capital Projects heretofore designated as priorities be amended by providing, to-wit: the Interchange at 96th Street North and, Highway 169, Additional Fire Stations; the Sports Park Expansion; a Stonn Siren System; E. 96th Street North and Garnett Road projects and the YMCA Pool are hereby approved and shall be considered as the priority capital projects for funding from the Capital Improvements Fund. The North l29th East Avenue from 76th to 96th Streets shall be removed from the priority list. \,\i OF ..~. , , 0' ' fy 0~tS). i!: tfl ^, OFFICIAL 0 ,- SEAL ATTEST: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, that, to-wit: WHEREAS, the City Council after having received a recommendation from the Capital Improvements Committee that E. 96th Sh'eet North and Garnett Road Projects be re-prioritized to be included in the project list and N. l29th East Ave from 76th to 96th be removed and after properly notifying the Public, all in accordance with Resolution No. 2003-14, has held a Public Hearing as required by the aforesaid resolution, WHEREAS, the City Council, by Resolution No. 2004-01, formally approved the aforementioned capital projects for funding from the Capital Improvements Fund; and, WHEREAS, capital projects, designated as priorities were, specifically; 129th East Ave., 76th to 96th; the Interchange at 96th Street North, Highway 169 and North 129th East Avenue, Additional Fire Stations; the Sports Park Expansion; a Storm Siren System; and the YMCA Pool, have heretofore been reviewed and recommended by the Capital Improvements Committee, approved by the City Council, and presented on numerous occasions to the public, WHEREAS, on the 14th day of October, 2003, the citizens ofthe City of Owasso, Oklahoma, approved Ordinance Number 763, an ordinance providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, AMENDING PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND CITY OF OW ASSO, OKLAHOMA RESOLUTION NUMBER 2004-11 S L.. APPROVED AS TO FORM: APPROVED AND ADOPTED this ~day of September, 2003 by the City Council of the City of Owasso, OkI~h~.rI1a. ",:\\'1 0 r= '0,;::'0", 'vr Y"4% A TTEST:,..!r~ ~:r:~ JOol\.,. ' OFFICIAL" , S'ti'iAT " \\, '\ .lW ... "".L.; fi ':"',>.,.,~~'Z;;'Xrf '\\r, \>',,<{'" ' vd/;{){J-(If~maclj:J Sherry Bishop, City Clerk ' D. At the conclusion of the public hearing, the City Council shall, after discussion on the proposed amendment, continue the matter for a period of not less than two (2) weeks to a date, time and place certain for continued consideration of same. At such time, the City Council shall take such action as it deems appropriate on the proposed amendment. Any action taken shall ultimately be set forth 'by way of Resolution. The date of adoption .of said Resolution of the proposed amendment to Priority Detem1inations shall be deemed the effective date. C. During the course of the public hearing, the City Council shall receive and consider such infonnation as deemed by the City Council' relevant to the proposed amendment to Priority Determination. B. Prior to the City Council consideration of the Capital Improvement Committee's recommendation and the proposed amendment to the Priority Determination. The City Council, during a regular or special meeting thereof called, noticed and held in accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S, 301 et req., shall conduct a public hearing thereon, In addition to such notice as may be required under the provisions of the Oklahoma Open Meeting Act, 25 O.S, 30 I el req., notice of such public hearing shall be published once in a newspaper of general circulation not less than five (5) calendar days prior to such public hearing. A. The proposal for amendment to the Priority Detennination shall be presented to the Capital Improvements Committee, in a regular or special meeting thereof, called, noticed and held in accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301, et req. The Capital Improvements Commiftee, in such public meeting, shall consider all matters deemed relevant by it to the proposed amendment to Priority Determination and at the conclusion of such consideration it shall make a recommendation thereon to the City Council. Amendment to Priority Determination for utilization of the proceeds of the excise tax levied by Ordinance No. 763, shall be accomplished in the following manner, to wit: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, ESTABLISHING AN AMENDATORY PROCEDURE FOR AMENDING PRIORITY DETERMINATIONS PREVIOUSLY MADE BY THE CITY COUNCIL AS RELATES TO UTILIZATION OF THE PROCEEDS OF THE EXCISE TAX LEVIED BY ORDINANCE NO.763, RESOLUTION NO. 2003-14 CITY OF OW ASSO, OKLAHOMA 1. YMCA improvements 2. Sports Park expansion 3. Additional fire stations 4. Widening of East 96th Street North, east of North Garnett Road 5. Widening of North Garnett Road between East 86th Street North and East 96th Street North The CIP committee met on February 24, 2005 to discuss what priorities should be recommended for adoption by the City Council. Those priorities that the committee recommended were: PREVIOUS CAPITAL IMPROVEMENTS COMMTITEE MEETING: L.i~ ()fM~mbersof the.q~r;Hml.lmpf'9,,~m~nts C()mmitt~~ Citizen Members Staff Members Brent Colgan, Councilor Sherry Bishop Susan Kimball, Councilor Bradd Clark Mike Ames Rickey Hayes Frank Enzbrenner Julie Lombardi Ray Haynes Rodney Ray Trish Hauser Timothy Rooney Tom Kimball Ana Stagg Dale Pride Eric Wiles Larry Siegrist Dan Yancey Craig Wallace The Capital Improvements Committee was fonned to ensure citizen input in the Capital Improvements planning process. The Capital Improvements Plan is a critical planning tool that outlines a path of expenditures for major projects of high priority to the City ofOwasso. The committee is comprised of 18 members, ten citizen members and eight municipal staff members. The committee meets annually with the goal of recommending updates of the capital improvements plan to the City Council before the end of each fiscal year. BACKGROUND: September 19,2005 DATE: IMPROVEMENTS PROJECr SILVER CREEK SUBJECT: ERIC WILES FROM: CAPITAL IMPROVEMENTS COMMfITEE MEMBERS CITY OF OW ASSO TO: MEMORANDUM 1. Proposed resolution 2005-14 2. List of projects included within the Capital Improvements Program ATTACHMENTS: This change in priorities is included within the proposed Resolution 2005-14. 1. Silver Creek watershed drainage improvements 2. YMCA improvements 3. Sports Park expansion 4. Additional fire stations 5. Widening of East 96th Street North, east of North Garnett Road 6. Widening of North Garnett Road between East 86th Street North and East 96th Street North 7. Intersection engineering and design - v) East 96th Street North/North 145111 East Avenue vi) North Garnett Road/East 106th Street North vii) North Mingo Road/East 96th Street North viii)North 14Sth East A venue/East 106th Street North The staff recommends that the following list of projects be submitted to the City Council as recommended priorities: RECOMMENDATION r.o_CIP_COMMITfEE: Subsequent to the Cn> meeting, the staff brought to the Council the findings of the first phase of a hydrology study for the Silver Creek watershed (draining the Willows and the Bradfords at Silver Creek and the Nottingham Addition). Those findings determined that the cost to make the improvements that are needed would be $1.2 million. $450,000 of that cost would be available from the stormwater management fee that is collected from utility customers, leaving $750,000 that would be needed to be funded in the Capital Improvements Program. SILVER ('''REEK DRAlNAG~ IMPRQVEMENTS: Two projects, the storm siren system and the Owasso Expressway interchange at 96th Street North, were listed as priorities previously but both have been completed and are ready to be removed from the list of priority projects. 6. Intersection engineering and design - i) East 96th Street North/North 14Sth East Avenue ii) North Garnett Road/East 106th Street North iii) NOIth Mingo Road/East 96th Street North iv) North 145th East Avenue/East 106th Street NOlth Other Projects 129th E. Avenue, 76th to 96th 86th Street North, Main to Mingo Overlay, curb, gutter, and sidewalk (replacement & safety) on existing streets Main Street Redevelopment Sports Park Build-out 96th Street North, 129thE. Ave to 1451hE. Ave 145th E Avenue, 86th Street N to 1 16th Street N Garnett Road, 96th Street N to 1 16th Street N 76tl1 Street North, 169 to 129th E. Ave Mingo Road, 86th Street North to 1 16th Street North Additional Police Station Recreational Trail Improvements Stonnwater Master Plan Water Master Plan Wastewater Master Plan Golf Course Banquet: Facility; Seating for 300 Proposed Priority Projects Silver Creek watershed improvement project Conceptual intersection design - East 96th Street North/North 145tl1 East Avenue Conceptual intersection design - North Garnett Road/East 106th Street North Conceptual intersection design -- North Mingo Rood/East 96th Street North Conceptual intersection design - North Mingo RoadlEast 106th Street North Priority Projects Interchange at 96tl1 Street North and Owasso Expressway Widening of East 96th Street North, east of North Garnett Road Widening of North Garnett Road between East 86th Street North and East 96th Street North Additional Fire Stations SpOlts Park Expansion StolID Siren System YMCA improvements CAPITAL IMPROVEMENT PROGRAM Air Technologies of Broken Anow specializes in the installation of Plyrno- Vent Systems and is the only authorized dealer of the Plyrno- Vent System in this region. This system meets all of the FEMA grant requirements and is also currently in operation at Fire Station #1. The following vendors were contacted regarding this project: ARI Hetra, The AX, and Air Technologies. The Nederman System, utilized and installed by ARI Hetra and The AX, did not meet the FEMA requirements of 100% extraction and neither company is located in Oklahoma which could delay any wananty or service work. VENDORS: Research has been conducted on vendors that can supply a vehicle exhaust extraction system in which 100% extraction efficiency is assured, as is required under the terms of the FEMA grant. In order to deliver a rapid response during an emergency situation, numerous requirements would need to be met by the system. The system will need to automatically disconnect from the vehicle as it exits the building and provide for automatic exhaust removal and system shut down after use. VEHICLE EXHAUST PROJECT: A portion of the funds obtained through this grant will be utilized to purchase a vehicle exhaust extraction system to be installed in the apparatus bays of Fire Station #2. Installation of this system will help meet two recommended standards for the fire station, the NFP A Standard, recommending automatic exhaust extrication and the health depariment recommendations for air quality in the patient compartment of the ambulances. BACKGROUND: The Fire Department applied for the Fire Act Grant through the Federal Emergency Management Agency (FEMA) in March of 2004. The grant application was for a diesel exhaust extraction system and an upgrade for the emergency generator at Fire Station #2. This grant application was filed electronically with FEMA during FY 2004. The Fire Department application was for $57,887 in grant funds to be utilized at Fire Station #2 to accomplish both projects. October 26, 2005 DATE: FIRE DEPARTMENT SUBJECT: BRADD K. CLARI( FIRE CHIEF FROM: RODNEY J, RAY CITY MANAGER TO: MEMORANDUM ATTACHMENTS: 1. Grant Award Notification RECOMMENDATION: Staff recommends City Council acceptance of the FEMA Grant in the amount of $52,099.00 and approval of an amendment to the FY 2005-06 General Funds Fire Services Budget increasing revenues by $52,099 and approval of a supplemental appropriation increasing expenditures by the same amount. SOLICITATION OF BIDS: While the Emergency Generator Project costs do not exceed the spending limit of the City Manager, the anticipated costs associated with the Vehicle Exhaust Project will require the solicitation of bids. This action would begin upon Council acceptance ofthe FEMA grant. GRANT FUNDING: The actual amount of the grant funds received from FEMA is $52,099. The total cost of the improvements is anticipated to be $57,887, leaving a difference of $5,788 to be paid by the City. The grant is 90% FEMA funded, whilelO% is to be funded by the City. VENDORS: Various local vendors were contacted to develop the grant proposal in order to accomplish this project within the available funding. All FEMA requirements were followed during this process. EMERGENCY GENERATOR PROJECT: A pOliion of the grant funding applied for will be utilized to relocate/recondition and or replace the emergency generator cunently in use at Station #2. The generator was placed in the lower level of the facility during constmction in 1972. This project will eliminate the cmrent hazards caused by the generators exhaust, high noise levels and fuel leaks. https://portal.fema.gov/firegrant/jsp/fire _ admin/awards/spec/view _ award ~ackage.do ?agre... 9/20/2005 Matt A.Mayer Acting Executive Director Office of State and Local Government Coordination and Preparedness Sincerely, After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments online. If you have any questions or concerns regarding the process to request your grant funds, please call 1-877-510-6762. Attn: Assistance to Firefighters Grant Program Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 334 Washington, DC 20472 The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on- line to the AFG eGrants system at https://portal.fema.gov and if you have not done so, complete and submit your SF 1199A, Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your organization and the banking institution to the address below: As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. Congratulations, on behalf of the Department of Homeland Security and the Office for Domestic Preparedness. Your grant application submitted under the FY 04 Assistance to Firefighters Grant has been approved. The approved project costs amount to $57,887.00. The Federal share is 90 percent or $52,099.00 of the approved amount and your share of the costs is 10 percent or $5,788.00. Dear Mr. Stuckey: Re: Grant No.EMW.2004-FG-00546 Mr. Mark Stuckey Owasso fire Department 8901 N. Garnett Street Owasso, Oklahoma 74055-4603 U.S. Department of Homeland Security Office for Domestic Preparedness Washington, D.C. 20531 Page 2 of8 Panel Review OTHER ITEMS PRESENTED TO COUNCIL WITH THIS AGENDA@ If you have questions, please feel free to contact me or Rodney. Rodney asked me to inform the City Council of an agreement between the City and Carpet One regarding damages to the Carpet One properiy at 9000 N. Garnett Road sustained during the Garnett Road widening project. The attached letter outlines details of the agreement to repair the damages as well as a previously reached agreement to relocate the "Carpet One" sign due to the widening of the road. October 28, 2005 DATE: AGREEMENT WITH CARPET ONE SUBJECT: RICKEY HAYES DIRECTOR OF ECONOMIC FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL TO: MEMORANDUM We appreciate your investment in our community and know this construction project has been burdensome and inconvenient. Thank you for your patience. Shortly before Thanksgiving, your customers will be able to freely access your store. Please feel free to contact me or Rickey Hayes, if you have any questions or concerns. R8sg t- /f Pursuant to our conversation of Thursday, October 6th, 2005, the City of Owasso commits and agrees to the restoration of your parking lot, located at 9000 N. Garnett Road, in Owasso. It is my understanding that the City's contractors on the Garnett widening project have caused an undetermined amount of damage to the parking lot and the purpose of this correspondence is to document a commitment to repair the damage in sufficient amount to correct such damages. It is the City's intention to insure that repairs are made to your property that would restore the property to the original condition. Additionally it is the City's intent to relocate the "Carpet One" sign to a location you determine. Such relocation is due to the widening of Garnett Road. Dear Mr. Johnson: Mr. Paul Johnson Carpet One 11413 East 21 st Street Tulsa, Oklahoma 74129 (918) 376-1500 FAX (918) 376-1599 www.cityofowasso.com 111 North Main PO Box 180 Owasso, OK 74055 City o.f Owasso -- ~~t ~r()fitmQamRaa&mDa0Qu.maWgmQqmn~fl~0~Bmmm8pmmmUSBammmmammoommgUeaB8a~D@Um$E>>iJ~u~() Total Expenses....... .....u....n..u................... ..... $ 8,875.80 700.00 250.00 250.00 300,00 200.00 2,500.00 108.52 1,177.28 2,000.00 990.00 300.00 100.00 Wages (7 Personnel)".................................. Rubber Stamps (5),.......,.....,.....,.,.........".,.... Banq uet Supplies..."............ 0...... ,,,.. o. ........,.. Ticket Takers af>BIaOU""~naffl'Jl)Uoel'll\lWl!l"'3i:l1l1ll3l/1i1O'iJaUl.l~lI$16iJl'la"'>;lU13l3~l'la{J\'I Official Scorekeeper ........"'..........."'...."'..'" Park Cleanup!'ItJUl:flJlH" II t3 a III j] 13 III f:l00 OlD a ii1(l(l B bua0 au !<II) a a B S €I S 31\1 U 'll <1)<11"1 l'I fl ~G<II Field Mainteflance~d3a IHID., l!l~!iI!lt! j;I RlBtll<ltHl i1>> 1l"l;l1H'> fl fl/HHIIl iJ IIIIHUI:lU$ Champion/Runner~Up T "shirts.................. Field Security Deposit ................................. (ColUnsville High School) Field Maintenance Items (i.e. Diamond Dry) Security i:t!;lU ItDa iii B &1l1'l8 B Ill\'! U B u" n lJ~1lI0U Il$Btl a l'I 13& !\It! Q B li'Ill aU811R UUJ>}lI Bl!l8i:lUaa iii ill'll.llll Unlpire FeeSflBa l.'liil~ll'Illllfla<<llaflan~llatlIlO!la~<llfl.aull~afltl\1ga((~u<lu.a\'llilnl'l\'ltlaa $ mBmmffi@rommwmmmffi~mm~w bution Expenses as: /M-S3dd) Mickey Mantle 15's World Series ~005 nancial MBC erce c/ - /- tt:>..r-- Signed this date The City will under no circumstances hold the Chamber liable for the procurement or review of the items set forth above, or for the accuracy of such information. @ The City and the Chamber execute this agreement providing that the City will pay the sum of three thousand five hundred dollars ($3,500.00) to the Chamber to be utilized in connection with costs of the baseball tournament referenced above. This payment will be made on or before August 18, 2005. Such payment may be made by the City for services provided for a public purpose, specifically, to promote and enhance economic growth through a tourism event to be held in Owasso. @ The eventual recipient of these funds will furnish the City, by providing such information to the Chamber, an accounting of the following items within thirty days of the tournament's completion: 1) The number of participants in the tournament, 2) All revenues and proceeds from the tournament, including, but not limited to, gate fees and concessions, 3) Expenses, 4) The amount of money remaining from the tournament subsequent to payment of all expenses, and the disposition of those funds. This contract for service between the City of Owasso ("the City") and the Owasso Chamber of Commerce ("the Chamber") is entered into for the purpose of promoting Owasso during the American Amateur Baseball Congress' Mickey Mantle World Series Tournament for 15 year olds, to be hosted by the Owasso Baseball Boosters during the week of August 2-,7, 2005, at the Owasso High School. In executing this agreement, the City and the Chamber mutually desire to promote the economic growth and visibility of Owasso, and to enhance the City's opportunities to become the permanent residence of the annual tournament referenced above. In furtherance of these objectives, this agreement provides the following: CONTRACT FOR SERVICE Council Authority 7/19/05