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Home My WebLink About2005.11.08_City Council Agenda_Special16"UBLIC NOTICE OF THE MEETING OF THJ OWASSO CITY COUNCIL TYPE OF MEETING: Special DATE: November 8, 2005 TIME: 6:00 p.m. PLACE: City Hall, Lower Level Conference Room I I I N. Main Street Notice and agenda filed in the office of the Cit erk and posted on the City H 11 bulletin boar, at 4:00 PM on Friday, November 4, 2005. c `)„ Jul' nn M. Stevens, Admini ative Assistant 1. Call to Order Mayor Thoendel 2. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the office of the City Manager, such executive session provided for in O.S. 25, Section 307(B)(1). Mayor Thoendel Discussion relating to Community Development Department Items Mr. Rooney A. Annexation (1) E. Final Plat (2) C. Planned Unit Development (1) D. Amendment to a Planned Unit Development (1) Owasso City Council November 8, 2005 Page 2 4. Discussion relating to Public Works Department Items Mr. Rooney A. Three Lakes Street Repair Bidding Results B. Amendment to the Engineering Design Services Agreement for Water System Improvements 5. Discussion relating to City Manager Items Mr. Ray A. Proposed Ordinance establishing term limitations for service on Boards and Commissions B. Enhanced Wireless E-91 I Service C. Criteria for the placement of Traffic Calming Devices D. Report from City Manager 6. Adjournment SAAgendas\Council Work Session\2005\1108.doc TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO i, CITY PLANNER SUBJECT: ANNEXATION — O.-0-, . ,ATE: NOVEMBER 2,2W.3 BACKGROUND The City of Owasso has received a request to review and approve the annexation of approximately 34 acres, located southwest of the intersection of E. 96t Street North and N. 145th East Avenue. LOCATION The property is located southwest of the intersection of E. 96th Street North and N. 145th East Avenue. A general area map has been attached for your review. EXISTING LAND USE Undeveloped North: Residential South: Undeveloped/Residential East: Commercial Nest: Residential PRE' SENT ZONING AG (Agriculture Distriet) — Tulsa County DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning, When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular binds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Faster plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. ANNEXATION RE' VIEW PROCESS The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials the staff initiates the review process which begins with a thorough analysis of the request. The primary consideration is the property's compliance with the Owasso Annexation Policy. The policy establishes a set of guidelines that define which properties are considered for annexation. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted the ordinance is circulated to appropriate regional and national agencies for recording and altering maps. CONSIDERATIONS OF AN ANNEXATION The following annexation policy for the City of Owasso is provided as a guideline and should not be constructed as inflexible requirements for annexation. I . While there is no minimum tract size, properties of larger than 20 acres are preferable. 1 All properties should be contiguous to existing City Limits. 3. All properties should be annexed into the City limits as the lowest zoning classification, that is, Agricultural (AG). Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the City will be legal, but nonconforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet City standards will not be improved by the City until brought to the City standard and accepted by the City Council. Such public facilities must be improved at owner's expense by the establishment of a special assessment district or some other financing method. 5. Where a City limit boundary ends at a dedicated street, the boundary will not include the street right-of-way. This policy will establish consistency and allow City employees and citizens to know where the City boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. ANALYSIS Staff received a petition from Kellogg Engineering, requesting the City to annex approximately 34 acres of property. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of residential property. The request is consistent with the Owasso 2015 Land Use Master Plan as it calls for residential development in the area. If the property is annexed into the City the applicant will be required to follow normal development procedures which would include rezoning, preliminary and final plat review. If annexed, any development proposed for the property would be required to meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any appropriate site engineering standards as proscribed by Public Works including but not limited to paved streets and sidewalks. The property would be served water and sewer by the City of Owasso. In regards to the Owasso Annexation Policy the request is larger than 20 acres and it is contiguous to existing City limits. No public infrastructure or development currently exists on the property; all public improvements will be made by the developer. If annexed, the subject property will acquire an AG (Agricultural District) zoning designation. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. O ASSO ANNEXATION COMMITTEE At their October 26, 2005 meeting the Owasso Annexation Committee unanimously recommended approval of OA 05-09. COMMENDATION The staff intends to recommend approval of OA 05-09. ATTACHMENTS - I . General Area Map 2. Applicants Annexation Petition ui owl% The undersigned, constituting not less than three -fourth of the registered voters and owners of not less than three -fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to wit: Being a territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. Dated the 1 st day of October, 2005. Brian K. Kellogg, P.E. Kellogg Engineering, Inc. EXHIBIT "A" 1-y—C-141-1-3-11 1411, All that part of the Northeast Quarter of Section 21, Township 21 North, Range 14 East, of the Indian Base and Meridian, Tulsa County, Oklahoma, described as follows: Commencing at the Northeast Comer of said Section 21; thence N 89'59'38" W along the North line of said Section 21 a distance of 3 0. 00 feet; thence S 0'8'1 " W a distance of 16.50 feet to the Point of Beginning; thence SO'8'1" W parallel to the East line of said Northeast Quarter a distance of 1306.82 feet; thence N 89'55'02" W along the South line of the Northeast Quarter of the Northeast Quarter of said Section a distance of 1163.63 feet; thence S 0'8'4" W a distance of 457.30 feet; thence S, 89'54'57" E a distance of 200.00 feet; thence S 0'8'4" W a distance of 203.78 feet; thence N 89'5242" W a distance of 331.21 feet; thence N 0'8'4" E a distance of 711.08 feet; thence S89'55'02" E a distance of 331.17 feet; thence N 0'8'43" E a distance of 658.52 feet; thence N89'59'38" W a distance of 331.12 feet; thence NO'8'4" E a distance of 250.50 feet; thence S89'59'38" E a distance of 120.00 feet; thence NO'84" E a distance of 338.00 feet; thence S89'59'39"E a distance of 120.00 feet; thence NO'8'4" E a distance of 8.50 feet; thence S89'5938" E a distance of 115.00 feet; thence NO'8'4" E a distance of 16.50 feet; thence S89'59'38" E a distance of 325.00 feet; thence SO'8'4" W a distance of 363.00 feet; thence S89'5938" E a distance of 240.00 feet; thence NO'8'4" E a distance of 346.50 feet; thence S89'59'38" E a distance of 374.83 feet; to the Point of Beginning. thcTqb BONDED ABSTRACTERS TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ' MCCULLEY ' ►\ Khoury Engineering has submitted an application to the Planning Commission for approval of a final plat for Urgent Care of Green Country, located on the southeast corner of E. 103rd Street North and the Owasso Expressway. The applicant wishes to create one commercial lot on 1.32 acres. A general area map is attached. LOCATION; The subject property is located on the southeast corner of E. 103rd Street North and the Owasso Expressway. A general area map is included with this report. EXISTING LAND USE: Undeveloped North: The Lanes at Coffee Creek South: Undeveloped East: Cross Timbers Child Care Mesta Owasso Expressway PRESENT ZONING - CS (Commercial Shopping) DEVELOPMENT PROCESS- The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee JAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS The applicant is requesting this review in order to facilitate commercial development on a 1.32 acre tract. The subject property is zoned CS Commercial Shopping Center District. According to the City of Owasso Zoning Code, uses allowed in CS districts include offices, studios, restaurants, convenience stores, shopping centers, service stations, etc. Since this is a one lot development there is no preliminary plat required. The proposed final plat satisfactorily meets the requirements established in the Owasso Zoning Code. Necessary utility easements have been established along the parameters of the proposed plat to accommodate essential utility placement and access. TECHNICAL ADVISORY COMMITTEE® The Owasso Technical Advisory Committee reviewed the final plat at the October 26, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The following TAC recommendation was addressed: 1. Applicant must indicate a 20' easement on the west side to accommodate RWD-3 water line. 2. Applicant must provide standard language for water and electric in covenants. COMMENDATION: The staff intends to recommend approval of the Final Plat subject to the above conditions. ATTACHMENTS 1. Case Map 2. Final Plat m 2 Urgent . . %��<f of Green Countrj � a ON N Scald: 1 "=40' SURVEYOR: OWNER/DEVELOPER: Benchmark Surveying & Urgent Care of Green Country Land Services, Inc. 8751 North 117th East Avenue 78 P.O. Box 10Owo—, Oklahoma 74055 Owasso, Oklahoma 74055 Phone: (918) 274-8555 Phone: (918) 274-9081 Deed of Dedication wur .0 urn er n,s n axrw•, a nx oo-:vn n r¢ aHaiina--o. _ � .. ov. ux£ eAxnCWt3v [mcr�v Tv 0 /a osrivcE;uiaf¢i m Aro3M� n, TtEYNert{Oe �t mG:IaTI£n^£3 2T�Y33Yrt-ofTW�r Lat J6i FZ- sc s iI'3Y 3[ nn � wxnrzf, rn /Da'naA Rio >tE arc o'wSW, ro �tenY.tm3NUW._ oTh 1am.r W71MT Tt'Rfl'Daz, n:¢ Ra �. T0.2 n c NH,ro� a'M..'p,4,G G�0.i nE Cfi�tsJEL - nk' OfvtEn.�SeiS 6x/+�¢5 hW � n t iVa6 C6 n��W.Jrt� &tN✓�Dr is aM1 WrWNS te£T, pYs N9.F8i bStlSE n£ rCV1IXex: 4YT9 YI3. YRiYN siY1 [£ Whlb'NIS huoGw.. rrrti nE Vd0 Mtl MUN 9et1 Mr, sia[E �>r�m+m m mrs�vrs s'�-r Se�i.,xi.+ I�ea��rr-x�v5�a- r ro v�:Y SECTION 1. STREETS ANn IITI(JTY rAS-ELrrS ��vaatna�t �. m�wtRS Eac. IFS NO wn£a oM➢A1C v a1fRlm6 srncrt tms. rFiw_m4T vnre� w m n . x�I�u'IE o1eM ¢FASe[-its oa FB_ W- & —S Or W ACCESS [0 o,'Gi n£ M mM nE /so'K.wJ a omen/o¢wt7m _ i. w nz ffacnrc rsnnv n¢ m>vv� �xwrm A�'wrs of rro tea• NW B- c�5 SERJICE o. WATER u+o sa+NARY SEWER w�-s E. SfORM WATFR SAW'frzr SExFx uus. Final Plat R 14 E EAST 106TH STREET NORTH w I A PART OF THE NE/4 SE/4 NW/4 OF SECTION 16, T-21-N, R-14-E AN ADDITION TO THE CITY OF OWASSO TULSA COUNTY, ORLAHOMA ` J T 2, N I N 1 � o EAST 96TH STREET NORTH o Location Map suBomsan mYru«s I .1 IN I aiocx k Ace. n wz icrrEs ENGINEER Malek Elkhoury, P.E. Khoury Engineering, Inc. 1435 East 41st Street Tulsa, Oklahoma 74105 Phone: (916) 712-8768 Ext. 301 OWNER'S CERTIFICATE a�nr f� �rsscrsisikw ��a: x°'rr tman rr-�i+w%ax u� �r B�ix�vv°oF In�.-ia�a3Aa�s�ns �ronenn, u2ra1 C.'£C /vmw.rt U, r4J:17 R' etc # Si CERTIFICATE OF SURVEY I �- - - v.rc, sAre o: oxveruu n._ rw�e Iw,r v�ss (i5) IXP s/s/3o/tcv.m srr.a�. i.u. �l'Qi IN. 12bB tMA�CRN P_Cc�tFPy V`III Sv41FYox ®I'v CERTIFICATE OF FINAL PLAT APPROVAL Urgent Ce¢ofG—Country September 30, 2005 sR to I I. _J i TO: THE HONORABLE MAYOR AND COUNCII CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER BACKGROUND: Kellogg Engineering has submitted an application to the Planning Commission for approval of a final plat for Coffee Creek II, located of the west side of N. 145th East Avenue, just south of Coffee Creek Estates. The applicant is proposing 79 residential lots, on approximately 26.94 acres of property zoned RS®3 (Residential Single -Family). A general area map is attached. LOCATION: The subject property is located of the west side of N. 1451h East Avenue, just south of Coffee Creek Estates. A general area map is included with this report. EXISTING LAND USE: Undeveloped j North: Residential South: Large lot residential East: Large lot residential West: Undeveloped PRE SENT ZONING® RS-3 (Residential Single -Family) DEVELOPMENT PROCESS: The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee JAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS: The applicant is requesting this review in order to facilitate 79 residential lots, on approximately 26.94 acres of property zoned RS-3 (Residential Single -Family). According to the Owasso Zoning Code, single family uses are included in Use Unit 6, and are allowed by right on property zoned RS®3. Whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to actively participate in the physical development and layout of the city. The development will be served by City of Owasso sewer and water by Rural Water District No. 3 — Washington County. Utility easements are established throughout the proposed addition so as to adequately accommodate utility services. Regional detention has been effectively addressed with the establishment of a detention facility located in the northeastern portion of the addition. The Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for the development of single family homes. In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is forecasted for residential development. Already, there is an emerging pattern of relatively dense housing development occurring in the general area. TECHNICAL ADVISORY COMMITTEE. The Owasso Technical Advisory Committee reviewed the final plat at the October 26, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns, The Technical Advisory Committee recommended approval of the final plat without condition. + COMMENDATION: The staff intends to recommend approval of the Coffee Creek Final Plat without condition. ATTACHMENTS; 1. Case Map 2. Final Plat ) _ ) / m �. J§ m o I i _ HTS .-0( \ \.3n.N3A� 2' ( di � �d® )§( </�!2-� �$ \ \ ...... . .. ..... 1 — IC STREETS IHS 171— —H—S --SAIIIIH 11111C. 'L K R —�GRI KT%.�,UIH I A Pff. "I I IR '1 11 IRI 3 UNDERGR GAS SDRICE W a. R— RH AI — TA r- G, SAIRY AND ST SE I'll K—AMIN'2%A�L"IA"I'l� A-IR IY --l—L .111 5 LANOSCARE AHR PAING REPAIR 01— Il I�.1 .1 T %III I I G-LOPER'S SSSE—C RIGHTS, R. A, -HE DEC ARADON OF COVENANTS. CONDITIONS AND RESTRICTIONS FOR COFFEE CREEK 11 R_ III _HRR "1 11111111 'LAI RP NIXVZ� AFTD'EPo IIAI YIKK IHS LOT "Yy All I III R�, R IR HI —IT I or al I— —AlL _ . P,. D -IR IIIII. 7,�. RII—II. I, ft—L� A. A sT L, I �r C 0: 11n IRTINWIR Coffee Creek II A PART OF THE NE/H OF SECTION 16, TOWNSHIP 21 NORTH. RANGE 14 EAST AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAIIOMA PUD No. OPUD-18 CERTIFICATE OF OMERSHIP A,_ CERTIFICATE OF SURVIY NEttLVN zao I V CERTIFICATE OF FINAL PLAT APPROVAI - Ca,ff, C—k, I,I—2CO� 1�111T I f ' ►I i. !:I 1 : 1►I : THE HONORABLE•'COUNCIL CITY OF OWASSO FROM: PLANNERCITY BACKGROUND The City of Owasso has received a request to review and approve a planned unit development of approximately 241.74 acres, located on the east side of N. 129th East Avenue between E. 1161h Street North and E. 1261h Street North. LOCATION The property is located on the east side of N 1291h East Avenue between E. 116th Street North and E. 126th Street North. A general area neap has been attached for your review. EXISTING LAND USE Undeveloped North: Residential South: Undeveloped/Residential East: Commercial West: Residential CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. The supplemental zoning district PUD must be approved by the City Council as a prerequisite to the Planned Unit Development. ANALYSIS OPUD 05-02 (Morrow Place) is a proposed planned unit development (PUD) comprised of 241.74 acres. The development concept behind the Morrow Place PUD is both commercial and residential. The applicant/owners of the property intend to develop both single family residential homes and commercial properties on the subject site. The PUD is divided into five various development areas, each with a unique set of development standards. The residential areas (A-C) proposed for development will vary in lot size and dwelling sizes in order to provide a greater variety of housing types. Although specific commercial uses are not known at this time, the configuration of the commercial area maximizes the highway and arterial street frontages. Commercial uses are highly restricted and limited to only those uses appropriate with the surrounding uses. Development area A (Residential single-family): Land Area: 67.08 acres Maximum Number of Dwelling Units: 271 Minimum Lot Area: 9,000 sf Development area l3 (Residential single-family): Land Area: 41.82 acres Maximum Number of Dwelling Units: 252 Minimum Lot Area: 7,200 sf Development area C (Residential single-family): Land Area: 31.84 acres Maximum Number of Dwelling Units: 133 Minimum Lot Area: 5,500 sf Development area C (Commercial): Maximum door Area Ratio:.75 The subject PUD application is part of a continuance of direction in the overall development scheme for the area. As the market has evolved, the property owners feel it is appropriate and feasible to develop the area for residential purposes, as prescribed by the Master Land Use Plans of both Tulsa County and the City of Owasso, The staff concurs that a mixed use development would be consistent with the development pattern taking hold in north Owasso along the Owasso Expressway and this pattern of growth is compatible with the Owasso 2015 Land Use Master Plan. According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan, 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. COMPREHENSIVE PLAN CONSISTENCY: The Owasso 2015 Land Use Master Plan identifies the subject property and its surroundings as having a future land use of both residential and commercial. As previously stated it is the desire of the applicants/owners to develop the area for mixed use. FUTURE PLANNING ISSUES: Future planning issues must still be considered if the PUD is approved. If approved, the applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be approved by the City of Owasso. A property owners' association is proposed and at the platting stage of the development, detailed covenants and restrictions incorporating all conditions of the PUD will be submitted. Sidewalks will be required along all public rights -of -way associated with the subject property. Perimeter sidewalks must be installed at the time of overall development, while the internal walks may be constructed as individual lots are developed. The applicant has identified the terrain of the area as relatively flat terrain. The existing soils on the site would appear to create no unusual development problems that are not typically encountered in development in and around the City of Owasso. On -site detention is required and will be further defined at the platting stage. Any future development on the property will be served water and sanitary sewer by the City of Owasso. The staff published legal notice of the PUD request in the Owasso Reporter and mailed. notices to property owners within a 300' radius of the s ubject property. COMMENDATION: The staff intends to recomrnend approval of OPUD 05-02 without condition. ATTACIIEMENTS: 1. General Area Map 2. OPUD 05-02 Application 3. OPUD 05-02 Development Outline Plan E. 126st ST. N E. 116st-ST. N Owasso Community Development Department OPUD 05-02 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com 0P D- 6 GSV O:-ONASSO CITY OF OWASSO fJ P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 PLANNED UNIT DEVELOPEMNT APPLICATION t# PRESENT --,A- [NO. OF r r: PRESENT USE - LEGAL DESCRIPTION OIL RAND UNDER APPLICATION (If by metes and bounds, attach plat of survey) Name and Address of Record Owner Name of person to be billed for publication Phone W (14V65 lr 64PI , �c� JR scat t� C �a As applicant, what is your interest in this property? Mailing Address ❑Present Owner ®Agent for Owner _ !S ❑Purchaser DOther ❑Attorney for Owner 111-S ®SIC `% V° 10 SUBIS COMPLETE, TRUE AND ACCURATE MITTED (►may r R� ��; I�� , Please submit the completed application form and application fee along with a Certified 300' Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar, The applicant and/or the applicant's consultant should attend the Planning Commission meetings at which the Rezoning will be reviewed, Fee Schedule Submittal Repuir°ernerrts 0- 0,99 acres $75 Topographic Map 1m 4°99 acres 100 Outline Development Plan 5-19,99 acres 150 Outline Development Text 20 + acres 200 300' Radius Report TAC MEETING DATE SUBMITTAL DATE FEE RECEIPT NUMBER OPC MEETING DATE ZONING DISTRICT_ APPROVED DENIED Devel'op-ment concept Development Standards Acmmis and Circulatmn Dramage and (JUIRMS Enviroamental Analys'.s and Topocirapny F-Existing ZKoning ,r prid [,and Usu Schedule of OevelDprnent Exhibits Exhibit`X Logal descriptwn of Planned Unit Developm ent Exhibit S" PUD Concept 1191ustratioon * Exhibit .'G' PUD Development Areas * r�xhjbjt "D" Existing Topography * Exhibit "E", of Milities * Exhibit "F "CE.,xisfing Zoning & I -and Uses Exhibit Aeriw Photograph Exhibit -H" Oblique Aerial PhGtograph Exhibit 1' Existing Su-1-Is Map Morrow Place is an exant-6ng mixed -use development on a uniqU8, large parcel of presently Undeveloped land within the City of Owasso. The project Me is located on the historic PlAofruw Farm consisfing of over 2410 acres along the U.S. Highway -169 Corridor Great czare- 'was, taken in t v, , - hr% m.asterplanning' phase of this development to insure a ocompatible development with existing land uses and to maintain an histont, conriection with the Past LlSeS Section 8-20 of the Dwasso Zoning Gode states the purposes of the Planned Uni"t Development (PUD) are to perrnit innovative land development while maintaining Add iti -on ally, -a purpose of the PLID, is to permit flexibility within the devexop;tient tra best utilize the unpique physi-W features of the par lLiar site and provide and presewe meaningful open spatce.The proposed PUD meets and exceeds this requirenient and the stated purposes of the Owasso Zoning 111-D.-ode. The PU D is dMOnd m4to lfiive viarious de'volop;nent wrea-zisz, o- ach with a unique sc%t of development standards for reguiated, quality development- The residential areas proposed for the development will vary in lot size arW dwellaig sizes Fri, artier to provide a greater variety of musing types and price points. Although specific commercial use are not known at this time, the configuration of the summer clal area maximizes the highway and arterial street frontages. Glammordal uses are highly re triiDtod ianoll I kngtvla ff.) only tho',;!u, Li s P-.s appra,"A at co with the surroundin-0 LISeS Throughout the PUD, a property own e,..7 is association *1111 be formed far the residential areas A similar association may be formed for the non-residents l areas depending an the methoaJ and timing of those clevelop-inent areas. Each platted area will estobli5h pnvate covenants which arat forth mininmum dwelging sizes, percent of masm. ry, architecture review of aq!evations and other anteria which will establish and maintand a very high qualityof de%.,elopment. The dev,ellopers, -*ill work with land planners to develop aesthetic features sudsy as nicely landscaped entries, neighborhood recreation areas and proper screening and landscaping buffers between commercial and residentia,!, uses. VIVAhin Dave-lopment Area an hi for amuseurn is. proposed along with residential sinse4arrift usess. In 111he event IN museuni is evoentuoy devewpea,; the museurn wifill provide a connection with the events and familles, that once ow..l.upied the PAorfa* site. including cor-neclions with the past of the City off Owasso. Alternatively, this nrtusaum area may eve;ntpualry Ibe dievelope d solely with, !aInglon.4an-illy re,,,O Qnces as %fl-, t RAM r RIB DG'%fP,,'oprnorjt Arrawx "C" cntvarun VNknin Development Area -'; an approximate eight acre altemative residential area �s shaven for single-farndy Cievelopmeat. Due to the lucatRon of Ofts area an6 the abutting commercial car at smalger lots t-nan those establistned by to Develo-ornent Standards may be permitted. Single-family residences with zero") lot lines, tG-,vr, homes or attached singe-family dwelling units may he perm."otted as raviewod and apz proved by thn. Plannng Cornmissi-nin and C ty C'-, un-fl, Rn 1ho, pla-ttiria. pracess. Land Area., 67.08 acres Permitted Uses: Uses permitlod ais, n mar'liter of right in U-se Unit 6 of thp, C4y of Owasso Zonong Dode, along with customary and accessory uses, induclang bul not liniaea. to landscaped entrances, neighborhood swimming N . pool ano recreation area, an other 1.186S wnich may be incidental rnereto. Minimum Lot Area, Off -Street Parking., Minimum Yard Requirements,."' Frc)nt prcwperty- line abutting a strow, Side properly line, abutting a stroot, Side properly I Ina not abuffing a street F-rom rear property 1pra- UK 75 feet A 91' 0 11) 0 S r Two M end,osed off-sireet parking ripaxes per dwellmg urd 20 feet a fek"t 5 fe-el 20 feet Signs., A maximum of Wo,,ontry identificunfion signs sh@101 be, pamiiittad ast P"rich &I-Ary with a maxitnurn of 634 square feet of display &gnage surfaca areas at each antrwrice of the developmem' residential public streets �'As nroteod Rin the De-va'.'opimnent Concept above, in the southern areas of Development Area A no more than eight acres ofsingle-famil y use lair be apprometad, with minirrium lot width q -of 20 feet arid lot ;tirea of 1,600 squawro fool, blvvelllngs may be attached!, and wnstructed par Txevnriome standards set farith In the City, of0yeasso, Oklanorna Zoninq Code, Such overall plan shall be approved by the Planning Commissiori and City GounciP, in the platting , process. 41 i I I Ili ii, I I implil I'llilillgillil I I Ili 1!1111111 �= E Land All 41.,92 acres Permitted Uses: URnA pormiVWO as a maltar of righl! in Use, Unit 6 of We 0ty of Owassa Zoning Code, 1w.ig with custom at�- and, accessory uses, includiing hijdt not 10-nded to landscaped entrances, neighborhood aim itl pool and recreation area, an other uses which may be Inc6entall therela. Max1rill Number of Dwelling Units., Minimum Lot Wll Vium Lot Area. Maxill Building Height Off -Street Parkling� Minimum Yard Requirements: Front prop eirty line ctihultinq a strown, Side property line abutting a strait Side properly line, nat abutting a strew From rear property ICIe 252 60 feet 7.2-00 sf 35 feet Two (2) enclosad off -r-Irrwet pali spaces per dwelhng wnit 20 feet 5. feet 5 feet 20 feet Signs-- Aanaxire ull eat tvm- ell identificaUon Signs shaH be- penimilted as eadh entry %vith a maxil-murn of 64 squam feet of display mignage SUrface as at each entrance of the developpmenklt Iresidential Pl StreetS Land Area. 31.84 acres Permitted Uses; U5�as permitted as a maltor of right in Use Unit 6 of tho 0ty of Owasso Zongng Code, along with customary and accessory uses, includ,," but not finnnea to landscaped entrances, neighborhood avvirrimpong, pool and recreation area, aned othef uses which may bincidental tin ereto. Minimum Lot Width: Maximum Building Height,, Off -Street Parking., Minimum Yard Requirements: Front property line -a4vIting a straost 8 I Side properly I ne, abulting a street I Side properly line not abating a street Frorn rear property 10TIP9 133 50 feet ai;500 sf Twrf (2) enc-Josard off-street parkeng spaces per dwellaig unit 20 feat 5 feet 5 feet 20 feet Signs - A maxiMurrn of two entry Identificaluon signs shah rie pwrmgfied all cao'n, entry with a maximurn of 64 square few of display sggnaq.e surface area at each entra.nce rA the -developmenT residential public streets ar��M Land Area: 84.00 acres Permitted Uses, Those uses as rPwrnvttv-d I)y right and, by exception in the C'S and C'G dgmuicts at the City gat O-Arase Zoning Code. No sexually oriented businesses shall be permitted. Minimum Lot Width. As porrmitteod by ,aipphcilhlk,�- zoning codex As penavted by apphcab��,e zonfing code As peornIted by applpm*illle zoning rado, Screening: Uses within DevelopmemArea "Vs,hall be screenea, from other devGlopment areas with.,m the PUD by the erectimn and maintenance of a six foot till sol-ld screen.,ing fanca, Off -Street Parking; ,architectural Revievi: As re-quired by applscab�e zoniqq code As pornin'ted by apphcah,* zoning corle. The Developers shaP, emalblosh an archftectural review committee to review M buildirog elleavatin s aid site plans prior to construction. Such rewew is to insure a h,a,mop_,n(,,i,,n,kjs arc7hiter-Oar-7-VI stykv, ,,s ma-M,;-3ined 9 t roug u, w0th thr, developme i n" h ho JD. Land Area: 17.00 acres Permitted Uses, PijFI;c School use, slang with customary and. arxess-,ory uses ag pe'vTMIted by the City of Owasso Zoning Code. Off -Street Parking: 0 As peminated by applote zonUng cede As perm -died by applicable zonino code As required by appletable zoning code Signs: As pe, ii-fted by applica.Ule zoning col-- Access in- the SLIC)JeCt t11ract is excaiheent. East 116", Street North is aesignated as a 120' Primani ArteriW with East 126":Street North and. -.North 1291h East Ave.nue desnated- as a 100'Secondary Attenal by the Majoi-Street and Hlighway Plan The zracf is also abLift0 to hc - t rj oa5t by a firnitm! �,acck,4s U S Highway Access - - . p-oNnts to the developmentwill be revievmt-d and approv8d by the 1C.,ityduring the Platting process an�d cantroiled through limits of ar.=ess shown an the Plats lriternwcirculation will be acc-ornmodated thfn-Ugh the cemsti-Liction of a collect -Or street and minor residential streets, Separation of comomemia, traffic through residontial area, %wll be, plannenrl far. The property ranges in existing conditions ftc-Irn gently roHin(g pasture land, to heavily woodoo Oraln,@�go areas, Elevations genore;-illy range fix,)m 7(1-9' to 15(50' above mean lea lalve© Tt)e SW 'Survey of Tulsa COUnty, Oklahoma was used to hetlip Identify soils types and constraints to devOopment that be might present. Existing soils on the sub�ject tract consist of Bates Loam, �l to 3 percent sl,.opes), Batas -Calteeta Gornplax-, (.3 to 5 percent 51apos)r tGownta-Rates 'Complex, (2 to 6 porcon't slopasl- Dennis , Silt Loam(l to. 3 & 3 to 5 percent slopes)- -Card Dennis- - I I - v to-viri Go,qmplex, ell to 3 percent slGpes,- Dennis-Radley Complex, (D to 12,perc�eenl, slopes): & Oke-ma Silt Loam- (1 to 3 percent slopes), umjtli t Location,of floG-dplain areas (Ft any) will be idenfified and taken into con sidera-lion durong the final design pracess, Onsde detention facilities will be desi ned and incorporated into the subdivision. These detention facilities will, also be used for landscaped open space for the recreation and enjoyment of the residents. The suNect trail is cuirrently zoned AG and vacant.. A companion reozoninq appliCaffifion volol 'De filed along with the PULE), for RES-3, Re-sidermiall Singla- FanAy and CS, Cornroorcia-1, 51nopping rilsmcThrough the, PUJD. wsas may he, spread across undeFlying zoning districts to create a mare, unified overall devwloprnera .r"r No Wilding permit shall, be issued until a SLUbdi'ViSiGn plat(s), which WPI serve as the site plan. islare approved and filed of record with the Tulsa County Clerk. hnitW construction is ainticipazed to cornrn,ce in the SpOing cf 2006. once the PUD and. subdivision plat have been completed and approved. 7 TO: THE HONORABLE MAYOR AND COUNCIL CITE' OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER ,`•• DATE:OMi (05 BACKGROUND The City of Owasso has received a request to review and approve a minor amendment to the Bailey Ranch Estates OPUD # 12 text, to permit side yard setbacks of 5 feet on each side. - Staff has received a request from Owasso land Trust, requesting to amend the Bailey Ranch Estates OPUD #12 text, to permit side yard setbacks of 5 feet on each side. The applicant is requesting this amendment due to the evolution of three car garages, and market that is driving for larger homes on smaller lots. Staff finds that the request is consistent with stated intent of the ;coning code and will not be injurious to the neighborhood or otherwise detrimental to the public welfare. COMMENDATION The staff intends to recommend approval of the minor amendment of the PUD. ATTACHMENTS: 1. Minor Amendment to Bailey Ranch Estates Language W A& Pursuant to Section 880.9 of the City of Owasso, Oklahoma, Zoning Code, the Planned Unit Development for Bailey Ranch Estates #O-PUD-12-A is hereby amended to permit side tot tines of 5 feet on each side. It is acknowledged that such change is minor in nature and the proposed Amendment to P.U.D. maintains substantial compliance with the outtine development plan of the subject P.U.D. and the purposes and standards of the P.U.D. provisions thereof. It is hereby acknowledged and determined that the Bailey Ranch Estates #0- PUD- 1 2-A is hereby amended to permit side tot tines of 5 feet on each side. CADocuments and Settlngskchip—mccutiey%ocat SettingATemporary Int_tom sIOLK42\MENDMENT to Savigrass PUD.doc Illh�lll[�; • CITY MANAGEM FROM: 1:.. SUBJECT: DATE: November 3, 2005 BACKGROUND: In 1997, residents of the Three Lakes Village subdivision initially requested assistance from the City of Owasso for the repair of existing residential streets and drainage infrastructure. The subdivision, constructed in 1978, was platted with private roadways, exempting the developer from constructing the infrastructure according to City standards. As a result, the poorly constructed infrastructure has notably deteriorated through the years restricting the use of the roadways. In July 2005, following numerous pleas for assistance by area residents, City Council approved funding for street infrastructure repairs estimated at approximately $210,000. Partial funding was obtained from the Oklahoma Department of Commerce (ODOC) through a "Community Development Block Grant" in the amount of $66,450. Following approval of the project, staff initiated the preparation of bid documents for the Three Lakes Roadway Improvements Project. The work included the removal and replacement of over 5,300 square yards of existing pavement (approximately one mile of roadway) complete with new curb and guttering. The Engineering Estimate prepared following the completion of design documents was $260,000 (base bid only). The notable increase in construction cost was due to a considerable raise in costs of construction materials and methods since preliminary cost estimates were prepared in 2004. SOLICI'T'AT'ION OF BIDS - Notice to Bidders was published in the Owasso Reporter on October 4, 2005 for a bid opening on November 3, 2005. A mandatory pre -bid meeting was held at Owasso City Hall on October 24, 2005. One bid was received and opened at 2:00 PM CDT on November 3, 2005 from Horizon Construction Company, Inc. in the amount of $425,895.00 (base bid). Three Lakes `Tillage Street Reconstruction Project Bidding Results Page 2 of 4 Staff compared unit prices, used to prepare the engineers estimate to those proposed in the Bid Schedule submitted by Horizon Construction, to identify notable differences responsible for the disparity between the values. A summary of the findings is presented below: Engineer's Estimate Horizon Construction Bid Difference Item Description Unit Quan Unit Cost Amount Unit Cost Amount Sum % 1 Unclassified Excavation CY 415 $ 8.00 $ 3,320.00 $ 26.41 $ 10,960.15 $ 7,640.15 5% 2 Temporary Erosion & Sediment Control LS 1 $ 1,000.00 $ 1,000.00 $ 814.19 $ 814.19 $ (185.81) 0% 3 Solid Slab Sodding SY 282 $ 2.00 $ 564.00 $ 7.02 $ 1,979.64 $ 1,415.64 1% 4 Geogrid Subgrade Restraint SY 5356 $ 7.00 $ 37,492.00 $ 7.24 $ 38,777.44 $ 1,285.44 1% 5 Aggregate Base, Type A CY 893 $ 25.00 $ 22,325.00 $ 50.89 $ 45,444.77 $ 23,119.77 14% 6 Asphalt Concrete, Type A TON 1063 $ 36,00 $ 38,268,00 $ 77.71 $ 82,605.73 $ 44,337.73 26% 7 Asphalt Concrete, Type B TON 473 $ 41.00 $ 19,393.00 $ 67.59 $ 31,970.07 $ 12,577.07 7% 8 New 6" Barrier Curb and Gutter LF 2535 $ 16.00 $ 40,560.00 $ 27.99 $ 70,954.65 $ 30,394.65 18% 9 6" Concrete Driveways (HES) SY 570 $ 34.00 $ 19,380.00 $ 56.72 $ 32,330.40 $ 12,950.40 8% 10 Concrete Valley Gutters LF 165 $ 25.00 $ 4,125.00 $ 39.09 $ 6,449.85 $ 2,324.85 1% 11 Manholes Adjust to Grade EA 3 $ 600.00 $ 1,800.00 $ 840.79 $ 2,522.37 $ 722.37 0% 12 Storm Inlets Adjust to Grade EA 5 $ 500.00 $ 2,500.00 $ 3,223.39 $ 16,116.95 $ 13,616.95 8% 13 Valve Boxes Adjust to Grade EA 4 $ 250.00 $ 1,000.00 $ 817.03 $ 3,268.12 $ 2,268.12 1% 14 Water Meter Box Adjust to Grade EA 42 $ 150.00 $ 6,300.00 $ 785.17 $ 32,977,14 $ 26,677.14 16% 15 Removal of Concrete Pavement & Curb SY 5356 $ 9.00 $ 48,204.00 $ 4.82 $ 25,815.92 $ (22,388.08) -13% 16 Remove Concrete Driveway Approaches SY 570 $ 5.00 $ 2,850.00 $ 8.54 $ 4,867.80 $ 2,017.80 1% 17 Remove and Reset Mail Boxes EA 42 $ 150.00 $ 6,300.00 $ 111.14 $ 4,667.88 $ (1,632.12) -1% 18 Install and Remove of Temp. Mailboxes EA 4 $ 125.00 $ 500.00 $ 1,833.78 $ 7,335.12 $ 6,835.12 4% 19 Double Grate Inlet Box and Grates EA 1 $ 1,500,00 $ 1,500.00 $ 3,352.91 $ 3,352.91 $ 1,852.91 1% 20 Tree Removal (South Island Only) EA 1 $ 100,00 $ 100.00 $ 555.48 $ 555.48 $ 455.48 0% 21 Install 18" RCP, Class 3 LF 30 $ 20.00 $ 600.00 $ 67.46 $ 2,023.80 $ 1,423.80 1% 22 Flowable Fill Bid Pu�ose Only) CY 1 $ 75.00 $ 75.00 $ 105.53 $ 105.53 $ 30.53 0% SUBTOTAL $ 258,156.00 $ 425,895.91 $ 167,739.91 100% As shown above, differences in unit prices for five Line Items [Items No. 5 (Aggregate Base), 6m 7 (Asphalt Concrete), 8 (New curb and gutter) and 13 (Adjust water meters)] are responsible for nearly 80 percent of the total overage. EVALUATION OF OPTIONS: Funding in the amount of $ 144,000 was included in Street Department Budget, Line Item 01- 300m54213-036. Additional funding was provided by the Oklahoma Department of Commerce (ODOC) "Community Development Block Grant" in the amount of $66,450 for a total of $210,450. Thus, supplementary funding in the amount $217,445 is required to properly fund a contract award in the amount of $425,895. Because of the unexpected deficiency in available funding, on November 4, 2005, city staff met to discuss potential options to address the problem. Three options emerged as viable: (1) Abandon project, (2) Refine Scope and Rebid project, and (3) Award contract to Horizon Construction Company. - Abandon Project: First option is to abandon the project and call off the reconstruction of roadway infrastructure in the Three Lakes Village due to excessive cost. Preliminary cost -benefit analysis reveals that, as bid, the investment necessary for reconstruction of Three Lakes Village Street Reconstruction Project Bidding Results Page 3 of 4 the roadways represents nearly 15% of the estimated value of all residences located within the affected area. Refine Scope and Rebid: Reevaluating the scope of work could yield savings by eliminating items without sacrificing the quality of the product. Suitable items for elimination include provisions made simply to accommodate the needs of residents while streets are under construction. For example, Item 17 (see Bid Schedule) in the amount of $7,000 relates to the installation of four temporary communal mailboxes at the entrance of The Three Lakes Village to allow the continuation of mail delivery while the streets are under construction. Additional cost -reducing options include alternate construction phasing, concrete street cross-section and replacement/relocation of existing utilities. Award Contract: Finally, last option could be to pursue the award of the contract to Horizon Construction Company in the amount of $425,895 but eliminate those Items responsible for the majority of the discrepancy. If chosen, this option may reduce project construction costs to approximately $310,000. See below: Item Description Unit Quan Unit Cost Amount 1 Unclassified Excavation CY 415 $ 26.41 $ 10,960.15 2 Temporary Erosion & Sediment Control LS 1 $ 814.19 $ 814.19 3 Solid Slab Sodding SY 282 $ 7.02 $ 1,979.64 4 Geogrid Subgrade Restraint SY 5356 $ 7.24 $ 38,777A4 5 Aggregate Base, Type A CY 893 $ 25.00 $ 22,325.00 6 Asphalt Concrete, Type A TON 1063 $ 36.00 $ 38,268.00 7 Asphalt Concrete, Type B TON 473 $ 41.00 $ 19,393.00 8 New 6" Barrier Curb and Gutter LF 2535 $ 16.00 $ 40,560.00 9 6" Concrete Driveways (NES) SY 570 $ 56.72 $ 32,330,40 10 Concrete Valley Gutters LF 165 $ 39.09 $ 6,449.85 11 Manholes Adjust to Grade EA 3 $ 840.79 $ 2,522.37 12 Storm Inlets Adjust to Grade EA 5 $ 3,223.39 $ 16,116.95 13 Valve Boxes Adjust to Grade EA 4 $ 817.03 $ 3,268.12 14 Water Meter Box Adjust to Grade EA 42 $ 785.17 $ 32,977.14 15 Removal of Concrete Pavement & Curb SY 5356 $ 4.82 $ 25,815.92 16 Remove Concrete Driveway Approaches SY 570 $ 8.54 $ 4,867.80 17 Remove and Reset Mail Boxes EA 42 $ 111.14 $ 4,667.88 18 Install and Remove of Temp. Mailboxes EA 4 $ 125.00 $ 500.00 19 Double Grate Inlet Box and Grates EA 1 $ 3,352.91 $ 3,352.91 20 Tree Removal (South Island Only) EA 1 $ 555.48 $ 555.48 21 install 18" RCP, Class 3 In.F 30 $ 67.46 $ 2,023.80 22 Flowable Fill (Bid Purpose Onl;.) CY 1 $ 105.53 $ 105.53 SUBTOTAL, $ 308,631.57 RE COMMENDATIONS. NS. Staff recommends rejecting the submitted Bid in favor of a reviewed scope of work. This alternate is preferred over of the option to simply eliminate costly Line Items from the submitted Bid because proposed unit costs, on average, were over 200% of those recorded on other recent Three Lakes Village Street Reconstruction Project Bidding Results Page 4 of 4 City Bids. Staff believes that scope of work changes can be made to encourage the submittal of multiple bids, resulting in more competitive pricing. ATTACHMENTS: A. Project Plans B. Bid Schedule and Form LEGEND G GUTTER LINE CI CURB INLET U/E UTILITY EASEMENT FL FLOWLINE TC TOP OF CURB TG TOP OF GRATE TR TOP OF RIM RCP REINFORCED CONCRETE PIPE X 6DO.0 SPOT ELEVATION ® DIRECTION OF FLOW v STREET SIGN FH FIRE HYDRANT 11 az TRANSFORMER TELEPHONE PEDESTAL © CABLE TV PEDESTAL OSSMH SANITARY SEWER MANHOLE (3STMH STORM SEWER MANHOLE ® WATER METER ® WATER VALVE E❑ ELECTRIC METER MB MAILBOX I, O 1 �n LIGHT POLE ® IRON PIN FOUND PP POWER POLE 0.33R PERCENT OF GRADE """--_�'",----- EXISTING CONTOURS 600 PROPOSED CONTOURS SILT FENCE QOOC7DO STRAW BALE DIKE — T — T — BURIED TELEPHONE LINE — v — P — BURIED POWER LINE — BURIED CABLE TELEVISION —ass—ass— SANITARY SEWER LINE WATER LINE STORM SEWER LINE BEFORE A DIG :80) 22- OF PROJECT LOCATION VICINITY MAP I HEREBY CERTIFY THAT I AM FAMILIAR WITH THE ADOPTED ORDINANCES OF THE CITY OF OWASSO GOVERNING WATER FACILITIES, SEWER FACILITIES, STREETS, AND DRAINAGE FACILITIES; THAT THESE PLANS HAVE BEEN PREPARED UNDER MY DIRECT SUPERVISION; THE ABOVE AND THE FOREGOING PLANS COMPLY WITH ALL GOVERNING ORDINANCES AND THE ADOPTED STANDARDS OF THE CITY OF OWASSO TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF. APPROVED BY: TY OFO CAS DATE 9 3 D DR N D. CLINE P.E. CITY ENGINEER G INDEX OF SHEETS SHEET NO. DESCRIPTION i. TITLE SHEET 2. SUMMARY OF QUANTITIES 3. EROSION CONTROL PLAN 4. CONSTRUCTION PHASING PLAN 5. PLAN & PROFILE — E 84TH CT N 6. PLAN & PROFILE — N 116TH PL E 7. PLAN & PROFILE — N 116TH E AVE 8. 9. PLAN & PROFILE — E 84TH ST N/E 84TH PL N CROSS SECTIONS — E 84TH CT N 10. CROSS SECTIONS — N 116TH PL E 11. CROSS SECTIONS — N 116TH E AVE 12. CROSS SECTIONS — E 84TH ST N/E 84TH PL N 13. SECTIONS & DETAILS 14. ALTERNATE PARKING ISLANDS CITY OF OWASSO CRAIG THOENDEL MAYOR/WARD 1 STEPHEN CATAUDELLA VICE MAYOR/WARD 2 SUSAN KIMBALL WARD 3 RONNIE GUEVARA WARD 4 BRENT COLGAN WARD 5 UTILITY OWNS OWASSO PUBLIC WORKS DEPARTMENT 301 W. 2nd AVENUE (76TH STREET NORTH) OWASSO, OK 74055 918-272-4959 FAX 918-272-4996 PUBLIC SERVICE COMPANY OF OKLAHOMA P.O. BOX 201 TULSA. OK 74102-0201 918-586-0420 EMERGENCIES 918-586-0400 OKLAHOMA NATURAL GAS 12250 EAST 96th ST. NORTH OWASSO, OK 74055 918-274-4000 COX COMMUNICATIONS 8421 U EAST 61ST ETON SQUARE TULSA,918-6 — UBS665-02D0 SOUTHWESTERN BELL 1-800-464-7928 THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO. OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DNISION TITLE SHEET ----- SUMMARY OF QUAN HIVES _- ITEM DEscllrnoN UNIT UUAN IIIY NUIt:S t UNCLASSIFIED EXCAVATION --_ Cy --_ -- 415 2.3 --- 2 TEMPORARY EROSION & SEDIMENT CONTROL t5 1 5 3 SOLID SLAB SODDING SY 282 6,7,8 4 GEOGRIO SUBGRAOE RESTRAINT SY 5356 5 AGGREGATE BASE TYPE A Cy 893 6 ASPHALT CONCRETE, TYPE A TON !063 1C 7 ASPHALT CONCRETE. TYPE B 47.3 10, 1$,ib 8 iTON NEW 6' BARRIER CURB AND GUTTER OF 2535 10 Ilp 9 6- CONCRETE DRIVEWAY INES) SY 570 10 10 CONCRETE VALLEY GLITTERS LF 165 t0.i1,IR 19 MANHOLES ADJUSTED TO GRADE EA ; 12 STORM INLETS ADJUSTED TO GRADE EA 5 13 WATER VALVE BOXES ADJUSTED TO GRADE EA 4 li 14 WATER METER BOXES ADJUSTED TO GRADE EA 15 REMOVAL OF 4' CONCRETE PAVEMENT AND CURB 9,12 16 REMOVE CONCRETE DRIVEWAY APPROACHES 44i� 17 REMOVE AND RESET MAIL BOXES 18 INSTALLATION AND REMOVAL OF TEMPORARY GANG MAILBOXES EA 4 19 DOUBLE GRATE INLET BOX AND GRATES EA 1 20 TREE REMOVAL (SOUTH ISLAND ONLY) EA i 21 IS' RCP, CLASS III LF 30 2[p 22 FLOWABLE FILL (BID PURPOSE ONLY) Cy ALTERNATE PARKING ISLANDS BID QUANTITIES DESCRIPTION UNIT QUANTITY NOTES IFIED EXCAVATION CY 64 B SODDING 5Y 66 8,7,8,14 SUBGRADE RESTRAINT 5Y WASPHALTECRXER 389 TE BASE. TYPE ACY 123 CONCRETE, TPE A TON 88 CONCRETE, TYPE B TON 48 7 REMOVAL OF CONCRETE PAVEMENT AND CURB SY 264 9,12 B 4' CONCRETE SIDEWALK 1 SY 89 3 PAY ITEM NOTES 1. ALL WORK ANU/01t MAILMALS NOT CLASSIFIED AS A -CONIPACT PA( I ILIA" SHALL BE CONSIDERED INCIDENTAL AND WILL NOT BE PAID FOR SEPARATELY. THE COST THEREOF SHALL BE INCLUDED IN THE UNIT PRICE BIDS FOR ITEMS WHICH ARE CLASSIFIED FOR PAYMENT. 2. ALL EXCAVATION MATERIAL INCLUDING CONCRETE FROM PAVEMENT, CURB AND DRIVEWAY REMOVAL, AND TREES SHALL BE PROPERTY OF THE CONTRACTOR AND SHALL BE DISPOSED OF BY THE CONTRACTOR IN A MANNER ACCEPTABLE TO THE ENGINEER WITHOUT ADDITIONAL COST TO THE CITY. 3. ALL EXCAVATION IS CONSIDERED UNCLASSIFIED. NO CLAIM IS MADE REGARDING THE CLASS OF MATERIAL LIKELY TO BE ENCOUNTERED, 4. THE CONTRACTOR SHALL FOLLOW ALL REQUIREMENTS OF OSHA COST FOR COMPLYING WITH OSHA REQUIREMENTS SHALL BE INCLUDED IN THE PRICE BID FOR THIS ITEM. 5. THE COST OF SILT FENCE MAINTENANCE AND THE REMOVAL DF SEDIMENT DEPOSFTS SHALL BE INCLUDED IN THE BID PRICE FOR SILT FENCE. NO ADDITIONAL PAYMENT SHALL BE MADE. 6. SOLID SLAB SODDING INCLUDES QUANTITIES FOR PLACEMENT OF SOD AT EXISTING GRASS AREAS WHICH MAY BE DAMAGED DURING CONSTRUCTION OF CURBS, DRIVEWAYS, AND OTHER MISCELLANEOUS ITEMS. THE QUANTITIES ALLOW FOR A 1' y JDE STRIP IN THESE AREAS. 7. PRICE BID TO INCLUDE COST OF FERTUZING, WATERING AND MOWING. WATERING SHALL CONTINUE, AS NECESSARY, UNTIL VEGETATION IS ESTABUSHED OR UNTIL WORK IS ACCEPTED AS COMPLETE. FERTILIZERS SHALL BE 10-20-10 APPLIED AT THE RATE OF 1.5 POUNDS PER 10 SQUARE YARDS, FERTILIZER SHALL BE APPUED PER SECTION 230.04h OF ODOT SPECIFICATIONS 8. AREAS OUTSIDE THE LIMITS OF CONSTRUCTION THAT ARE DISTURBED BY THE CONTRACTORS OPERATIONS SHALL BE RESTORED TO THEIR ORIGINAL CONTOURS AND CONDITIONS, FINE GRADED AND RESODDED AT THE EXPENSE OF THE CONTRACTOR. 9. COST OF ALL SAWCUTTING FOR REMOVAL AND REPLACEMENT OF PAVEMENT AND DRIVEWAYS SHALL BE INCLUDED IN THE PRICE BID FOR THESE BID ITEMS. NO ADDITIONAL PAYMENT SHAD. BE MADE. 10. PHYSICAL TESTING FOR QUALITY ASSURANCE, AS REQUIRED, WILL BE THE RESPONSIBILITY OF THE CONTRACTOR. NO ADDITIONAL PAYMENT SHALL BE MADE. 11, PRICE BID FOR ALL VALLEY GUTTERS SHALL INCLUDE COST OF EXCAVATION, BEDDING, AND COMPACTED BACKFILL 12. PRICE BID FOR 'REMOVAL OF CONCRETE PAVEMENT AND CURB' SHALL INCLUDE REMOVAL OF 6' INTEGRAL CURB AND GUTTER. NO ADDITIONAL PAYMENT SHALL BE MADE 13. ALL LAYOUT WORK AND SETTING OF TEMPORARY BENCHMARKS FOR HORIZONTAL AND VERTICAL CONTROL SHALL BE CONSIDERED INCIDENTAL TO THE PROJECT AND NO ADDITIONAL PAYMENT SHALL BE MADE. 14. ALTERNATE #1: INSTALL SOLID SLAB SODDING IN THE ENTIRE ISLANDS AFTER INSTALLATION OF THE SIDEWALK AND FINAL GRADING IS COMPLETE. 15. COST OF TACK COAT AND ALL LABOR ASSOCIATED WITH THE PLACEMENT OF TACK COAT SHALL BE INCLUDED IN THIS ITEM. 16, PAY FACTORS FOR AVERAGE LOT DENSITY OF ASPHALT PAVING UNDER ODOT ODOT SPECIFICATIONS NUMBER 411.04 SHALL BE USED FOR THIS PROJECT. 17. THE TOTAL COST FOR RUBBERIZED ASPHALT AT ALL MANHOLES, VALVE BOXES AND INLET APRONS, SHALL BE INCLUDED IN THE ADJUST TO GRADE PAY BEIMS. IS. ALL SAW CLTTTING, REMOVAL, LABOR AND MATERIALS SHALL BE INCLUDED IN THE COST OF THE ITEM TO BE ADJUSTED, REMOVED, REPAIRED OR REPLACED. 19. PAY ITEM 'CONCRETE VALLEY GUTTER' SHALL INCLUDE ALL MATERIALS, LABOR AND EQUIPMENT TO CONSTRUCT A CONCRETE VALLEY GUTTER AS SHOWN IN THE PLANS, DOCUMENTS AND SPECIFICATIONS. 20- THE COST OF 'R.C, PIPE, ROUND, CLASS III' SHALL INCLUDE THE COST FOR ALL EXCAVATION, BEDDING, BACKFILL, SHEETING, SHORING, ADJUSTMENT OF LONG WATER SERVICE CONFLICTS, BA MATERIALS, AND LABOR. R.C. PIPE SHALL BE BEDDED AND SACKFILLED WITH AGGREGATE SE (TYPE A' ) AND COMPACTED TO 95 PERCENT STANDARD PROCTOR DENSITY. GEUERAL NOT 1. ALL CONSTRUCTION ACTIVITIES SHALL CONFORM TO CITY OF OWASSO SPECIFICATIONS AND STANDARDS. 2. THE CONTRACTOR SHALL COMPLETE ALL PHASES OF WORK IN A SYSTEMATIC AND TIMELY MANNER TO PREVENT UNNECESSARY INCONVENIENCE TO RESIDENTS AND BUSINESSES. 3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ACCOMMODATING ALL POSSIBLE STORM WATER FLOW DURING CONSTRUCTION. AT NO TIME SHALL STORM WATER FLOW BE BLOCKED. 4. THE CONTRACTOR SHALL GIVE THE NOTIFICATION CENTER OF THE OKLAHOMA ONE -CALL SYSTEM, INC., NOTICE OF ANY EXCAVATION NO SOONER THAN TEN DAYS PRIOR TO AND NO LATER THAN 48 HOURS, EXCLUDING SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS, PRIOR TO COMMENCEMENT OF WORK. PHONE 1-800-522-6543 5. THE CONTRACTOR SHALL VERIFY LOCATION AND DEPTH OF ALL EXISTING UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. REPAIR OF ANY LMI LTTY DAMAGED DURING CONSTRUCTION SHALL BE AT THE CONTRACTOR'S EXPENSE. 6. THE EXISTING ROADWAY SHALL REMAIN OPEN DURING CONSTRUCTION. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROPER BARRICADES. UGHTS AND SIGNAGE WITHIN THE LIMITS OF CONSTRUCTION. ALL CONSTRUCTION SIGNAGE WILL BE INSTALLED IN PER THE STANDARDS SET FORTH IN THE MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES, CURRENT EDITION' AND AS SHOWN ON THE DRAWINGS. THE COST FOR ALL INSTALLATION, MAINTENANCE AND SUBSEQUENT REMOVAL OF ALL NECESSARY CONSTRUCTION TRAFFIC CONTROL DEVICES SHALL BE CONSIDERED INCIDENTAL TO THE PROJECT AND NO ADDITIONAL PAYMENT SHALL BE MADE. 7. THE CONTRACTOR SHALL FURNISH THE FOLLOW TESTING SERVICES BY A REPUTABLE INDEPENDENT TESTING LABORATORY APPROVED BY THE CITY: A FIELD DENSITY TEST OF BACKFILL AT LOCATIONS SPECIFIED BY THE INSPECTOR. B. COMPRESSION TEST OF CONCRETE CYLINDERS AT SEVEN (7) DAYS AND AT TWENTY EIGHT 28) DAYS WITH ONE (1) OF EACH `TEST CONDUCTED AT THREE �3) OCCASIONS SPECIFIED BY THE INSPECTOR. C. THREE (3) CORE SAMPLES AT A LOCATIONS SPECIFIED BY THE INSPECTOR. B. CONTRACTOR SHALL PROVIDE AND PRESERVE ALL CONSTRUCTION STAKING TO THE LINES, GRADES, SLOPES AND ELEVATIONS AS SHOWN ON THESE DRAWINGS. 9. CONTRACTOR SHALL FIELD VERIFY ALL CONSTRUCTION DIMENSIONS AND REPORT ANY DEVIATIONS BETWEEN THE DRAWINGS AND ACTUAL FIELD CONDITIONS TO THE ENGINEER. THREE LAKES VILLAGE '.. ROADWAY IMPROVEMENTS CITY OF OWAS50. OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING OMSION OF QUANTITIES 9 ' 6� � AREA J '\� INl£T PROTECTION �'��-CUR81il PRDTFCpOu a� �I i' v j / 1 r ! a i SIFaW BAL DIKE 11 .E$S?�ON CONTROi_ PLnN scxE: •- o' 40 20 O a0 SGLE 40 IIINr i I n u<RfIGu FnCE .—GE£ FIRS 1E i—. EVI PROUSLY 0 BN.E WREBARS OR 2• % 2- FUO MD SFMES ,1 S DR- INTO N!0 - = W D FROR NriDN DUUD. � BOUND BALES ANCHORING DETAII STRAW BALE DIK No scut NOsuEs ENS BE I LED IN A Rol +rtDi ENGS T 1 .—No THE —E. B s, p/ 2. EACH M PALE SHALL. BE EMBEDDED N THE SAIL A IAIN.0OF BAL J. ES SHALL BE SECURELY ,—CHOKED NN PULE BY E. OR RE-BARS DRNEN THROUGH THE BLLES THE Fl STAKE IN EACH BALE ,_ BE MR:LED TOWARD THE PRM — ,B — TO To FDRCE BA TOQEMER <- NSPECTWN SWW_ BE FREOUENT MID REPNR OR REPLACEMENT SHALL BE MADE PROMPTLY AS NEEDED. 5. BA1E5 SHALL BE REMOVED WHEN THEY Nub SERVED THEIR USELLNEBEUS BE AS NOT TO BLOCK OR EDE EFOR. — OR BY THE OWNER. 6. BMES SBE USED IN ODNIUNCPAN W011 SILT FENCES. BLLES S—NAIi BE PULED TO SPAN tNTUaI1 OR CONS(RUCIED DRMNAGE PATHS. NOTES; THE CGrtMCIOR BE PE.t pN�iGIF NOR TIIE FOltr+wi�i, t ERoSION MD SEDi.ENi 11015 w BE uu uN(0 IN wD -KING NG ORDER FRO. THE T3'_% T+G LCON+ RUCigN Un n EVtiBLE KD F,E C N IS ESUDG�LSHED� INSPECTON�E Ai IC CONRRnCTOR AND — RCPAURE Sw11 DE PERFORMED ONCE EVERY > GLENEAR DAIS AHQ _NIN 11 HOURS -ER — STOR. EVEM TO BE EXITSL FD ON SHE). POTEN T-11 ERODIBLE MEwS, OR,NNnGEWnYS. 4NTSR STORAGE. SIFUCFUR, DEviCES, CO—l"ODON ENTRM MND EM.0 WITH EROSION MD SEDIMENT CONTROL LONE PRE E%ANRI S OF SDES THAT NEED TO eE wSPECTEO x&ljLAEmRzLll PROPER MMY,GEMENT AND OISPOSLL OF CONSTRUCTION WnSTF, MATERNL 5 REQUIRED BY THE CONIPnC10R. -TER— INCLUDE STOCKPIEES, SURPI uS, DEERS M+D NL OTHER BY-PRODUCTS FRO. THE CONSIRUE,D PROCESS, PI_oES INCLUDE DSPOSV. , PROPER —EN— NANDLIND, SPILL PREVENDON _. CLEMU .—ORES. CONTROLS MO PRACTICES _ .EET ME REOUIRE.ENTS OF n FEDERAL, STATE +ND OU.L ALENCIES. PRDPER W GE.ENT MD DSPO OF —DOUS WASTE VATERwS 5 REQUIRED, THE CONIPALEOR S BESPONS BLE FOR 'o—NO .41UFAE0)RER'S RECOM.ENDA _. STATE MD FEDERAL HEGUU — TO ENSURE CORRECT NANDUND, NO.D5POSnL SPLL PREVE—N MID tt£ANUP ACIDS,KECLEAN NG SOIVENISwOC E.IGL ADORNESu CONCQRETE C RING CO.Pg1NDi AND CONFAMINATED SOILS. µD SECURES BEHINDNCURB W!!H WOODEN STMES SOCPAVE.WE AT DOTTER LINE 4 s& ,TROF E55/p� O 2 BI�n ,d 0� THREE LAKES VILLAGE ROADWAY IMPROVEMENTS — CITY Of OWASSO, OKLAHOKAA �— PUDLIC WORKS DEPARTMENT _uaa ENGINEERING DNISION C.ROSION CONTROL PLAN r—,�„,,,,,,• NC'SE�: I inE C 'e[ CKn t•n•SC [x in( :uREKE 1. l�uRSC OR I OCiOPC OECIRuiuG ivC uE%1 Pw.: C. C CDMMCiOR SrVLI RESIORI KCfS: 10 GRr2w�15 nl in(. Eu0 OI' F/.Cn WORM. MY. 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M) 05 0 0" EW A* B B M DAIAID RAVEUENT TO uAIR REw DRCI,G A�"PRp�i (4' MICK) TTPI A M7JNF0RCFMFNT FOR CONCR APRON AT MANHO F CO R uo scALE �Fw cRR£lE co B RnoRtt A, -PCuOK tK'xnt it T�ICWic D IKw�� nvvkrnnrt, ,U -�� ICllt C [XPAN:I st � Cqr �.+Xu^t iolsmrcE T P�E:I NEw CPErr cp�on„o�c�iP CwSnuC DRIKwnv 7 f�� E%ISnNG STRCCi-/ OT%ASZHn LT a.RlD PROPOS D IRA S TIO ' AT EXISTING DRI WAYS uo scnLE ox siD. oTHvir. u4 MI - WOT 2' COOT ME "D' INSCWp:E SURGACE tuSOLUOLE S pAE£ iACx COAT AT (TTP1 5' CWCREIE CURB ND - IT rASPHniT PAVEMENT (TW) IT PA —IT (M) ttAOI.ECDWSWRp PATER vµK lA TM IAINAGE�ptEeDRAINAGE SYSTEM EAE 5£E SqLACT TD E%ISTINC SUDDASEDGRADE SH.41 DEgAS9FlESTARRBC CWm aTANOArtDPRocT1. ASPHALT SURFACESSTALL CFOpOTSTANDRDACIFORt(M) STAND.NtD DETNL STRi-DO FOR lC%IURE a. SEE ODOT STANDARD SECTPN 12l FOR SFPERATOR $ECTION -A' C SPECIFlCAl. ^^'"'-`� SECTION "El' u uVA `Clow AR A IN FT I AN u epOF 4 �( BESS/p I d THREE LAKES VILLAGE _ ROADWAY IMPROVEMENTS pi CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DM$IJN ETNLS, PLANS AN[ Oull CNUwN-� F 841I4 i'L u --- / 611 G9iC�900 � //'•_ J CONCFEFE CUITL� ` ER R ' S; -1 CURD 1'F EXSNG TRE£ Sf0. 4 56.50 OFFSET: }}.}5 R 6 2.90 TC CURB FT Sf0. 3 30 2A - CONCRETE OFFSET. }4.AG L 613.0] TC _ CURER CURB PC � Q CUR© 9 STA 3+59 a5 � � SFA 3.20 5T 2.71 C FTSEP a ]0 l ^� OFFSET: 30.32 R 2.20 TC P 2 SO,_ITH ISLAND scuE: r-2o' v=• vr....aw .eoatr � Nomnec `t�w�n' r swo ammo CIDEWAI K ADJACENT TO C,RB SIDEWALK DETAIL No scut wo scuc S a L 8.7 r e 6 C. 2G J4 L 6 TC SET: W L G16.53 t.5'R EXISlINC I I SiA Oi511.O6 CONCRETE blDEwpiY 5TA Of>5.98 OFFSET: 1.61 }.6J' 2.0'R R >.CO TC 2a Si-.24 SF- 2e2e\ /f��. N Si �OYR -1_._. OHrt CRO,rN-��84TH Si N CA9n,N STh O+G2.37 616.B�S:TL e sr— S�uH . _-1R-616.B6 C 13m/oS THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DNISION ALTERNATE PARKING ISLANDS BID SCHEDULE AND FORM ATTACHMENT B TI-IREI," LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA Bid Item Est. Quantity Unit 1 415 CY Description Unclassified Excavation Sk 'L (.1 o I I rA (� r", n Item Total per CY (Words — amount written in words has precedence) M a a 0 8 0 m m 9 a a 0 a a 9 a a 0 a a 0 11 9 a a a M a a IN a a a M a a M M a a a is 5 0 a w 0 0 a a al 0 a a M a a 0 a 0 0 a a a a . a 9 a 0 N 0 1 Item Est. Quantity Unit Description Item Total 2 1 ILS Temporary Erosion & Sediment Control II UNIT PRICE IN WORDS P ' �h � LN-)01- Cc� �C)�X�'Q Q-1'1 �AGkrS Ck I-) C/ -Ij 0 ) per LS (Words — amount written in words has precedence) an m 11 91 am loon am a Momm mommomm Mann ON low M am an Oman lam am am man Mumma Item Est. Quantity Unit Description 3 282 SY Solid Slab Sodding Item Total UNIT PRICE IN WORDS 2) e- V e- C) A0 C� r- (s 7- per SY $ 72 (Words — amount written in words has precedence) a a 0 m M N m 0 M a 9 0 M M M M 9 a a a a 0 a 0 0 a M M 0 a a M M M W 0 0 0 a 0 R w M M 0 ff a m W m 0 9 m M M M m 9 0 M R a m 0 a a 9 m A R 0 B I Item Est. Quantity Unit Description 4 5356 SY Geogrid Subgrade Restraint Item Total UNIT PRICE IN WORDS VL)C\-A�a $ ) per SY $ (Words — amount written in words has precedence) a m a IN a m0mmommumm a HEIM Mmommmilummm a Mum ON Mumma Item Est. Quantity Unit Description 5 893 CY Aggregate Base, Type A UNIT PRICE IN WORDS a—f's'-a —f� per CY $ 51 qqq (Words — amount written In words has precedence) [sum m a G9 m m a a a m a a m m a m ORRM RRMOMMMM On q ammufflua item Est. Quantity Unit Description 6 1063 TON Asphalt Concrete, Type A Item Total UNIT PRICE IN WORDS � �ef�V�C ($�? /) per TON (Words — amount written In words has precedence) ON mom Noma "MOM a M MMMMmM MMMMMMMM 0 mmommmmmum MMMMMM ON am fficammumm won REQUIREMENTS FOR BIDDERS 1005 00110 - Page 3 of I 1 Item 7 Est. Quantity Unit Description Item Total 473 TON Asphalt Concrete, Type B " L; L�C'--) UNIT PRICE IN WORDS I ($ per TON (Words — amount written in words has precedence) .XORMN N NUNN M M Eno REMN M0.0-9 . W® . . . . . B® 0 . . . . 0 W® M M M M i Item Est. Quantity Unit Description Item Total 8 2535 LF New 6" Barrier Curb and Gutter C C, UNIT PRICE IN WORDS IU\)Y f) n� ($27 per LF $ 70, (Words — amount written in words has precedence) Item Est. Quantity Unit Description Item Total 9 570 SY 6" Concrete Driveways (HES) UNIT PRICE IN WORDS a):� A per SY $ 3-2 (Words — amount written in words has precedence) Item Est. Quantity Unit Description Item Total 10 165 LF Concrete Valley Gutters , UNIT PRICE IN WORDS C.cl ($ per LF $ (Words - amount written in words has precedence) W M M a M W N 0 M R M W W W M M R M M W® M N 0 W R a M 10 W® M M H M M M M n a M M M M N R M M N M W® W Item Est. Quantity Unit Description Item Total 11 3 EA Manholes Adjusted to Grade UNIT PRICE IN WORDS ) ��cu's and — per EA $ (Words — amount written in words has precedence) 0 M H In M M 19 0 19 M W® M M W W® Iff M a 19 Ed M M H W® M 0 W® M M W 0 19 0 0 IN 0 M 0 In 0 a W® M 0 W M M W® 0 W® 0 M W®®® M M M M M M M M M a Item Est. Quantity Unit Description Item Total 12 5 EA Storm Inlets Adjusted to Grade UNIT PRICE IN WORDS j 0- �i�L 0 �0\�a 4 10-0 ($ 3 2 2-2> per EA (Words — arnount written in words has precedence) MMUMMMMMUMM BERM um m woommuno ltem Est. Quantity Unit Description Item Total 13 4 EA Water Valve Boxes Adjusted to Grade UNIT PRICE IN WORDS Iqb 1- ($ per EA b' (Words - amount written In words has precedence) MMEMMEM RREMMMOMMM M M M RMOM MEMO BUMMOMMM N MR MOMMMMMOR REQUIREMENTS FOR BIDDERS 1005 00110 - Page 4 of I 1 Itern Est. Quantity 14 42 Unit Description EA .'-' Water Motor Boxes Adjusted to Grade Item Total UNIT PRICE IN WORDS hT V ot I n f - c� CJ Words -amount ........written Words has precedence) IN . . ($ n N a 0 a a per EA $ Item Est. Quantity ........... Sy 15 5356 Unit Description UNIT PRICE IN WORDS rl Removal Of Concrete Pavement Curb Item Total c 10 Wor(Words amount writt e ........ ords has pre ced ence) per Sy Item ....ff0man... .Quantity Unit aaM .......... ......570 SY Description Remove Concrete Driveway Approaches Item Total UNIT PRICE IN WORDS L14 (�r�s-. m .e,_aTOUnt written in ,...or - shasPrecedence) PerSY Item Ron . Quantity a . . . . . . 17 42 Unit Description Ron . . AA. . . . . AA . . . . . EA Remove and Reset Mail Boxes Item Total UNIT PRICE IN WORDS (1 Jo 0( ,n I Ll (. �01 count written in word rds has precedence) .w.. 0 0 1, M )per EA Item Est. Quantity 9 M M ..... 18 4 Unit Description MINN ....... M M ........ EA Installation & Removal Of Tempora Item Total UNIT PRICE IN WORDS 0 J- rY Gang Mailboxes o e_ - ok r� L_ f O� 11 1. Ve OJ �. �®r �,s �atnoun�t, to ILI en in words h ...... 0,0.,.asprecedenceT-��" '�)perEA Item a M 0 . , Est. Quantity 19 1 Unit Description EA UNIT PRICE IN WORDS-1- Double Grate Inlet Box and Grates Item Total T�) , cck) I ot y3A_00L__ 9 1 mount written in words —p—,' Per EA e, rn 1= 1� 20 SL uantity Unit Description EA Tree Removal Val (South Island Only Item Total NIT PRICE IN WORDS CVe - t /r\OL 0 Olds -- arnount written In words has preced _.r�s �__!Inlo�uniwrlitel In.—_ . encaJ------"-�') Per EA $ 5�:� 00 110 - P age 5 of I I Item Est. Quantity Unit Description Item Total 21 30 LF 18" RCP, Class III (' 0 , ( __ I --IBC UNIT PRICE IN WORDS If V per LF $ (Words — amount written in words has precedence) N 0 0 a ® a ® ® ® ® W ® a ® a ® ® a ® ® M ® ® ® ® a ® - ® ® oo . a N ® a ® a . ® ® ® ® ® ® ® M ® ® M ® M ® M ® 0 a a Item Est. Quantity Unit Description Item Total 22 1 CY Flowable Fill (Bid Purposes Only) UNIT PRICE IN WORDS 0 1/0 A 1-) 1) C) ($ OS per CY $ (Words - amount written in words has precedence-) M M a a M®®®®®®®®®®®®®® M M N M M a 13 M M N a® a® M M a TOTAL BASE BID( _j_Uj_PA,) V rd s) (figures) ALTERNATE #11: Parking Islands [tern Est. Quantity Unit Description Item Total 4 CY Unclassified Excavation UNIT PRICE IN WORDS 2 �ul k a �V_) ($ per CY (Words - amount written in words has precedence) 0 0 M 0 So M " M 11 IR M M M M R 0 N M M M M M M W M M ALTERNATE #2: Parking Islands Item Est. Quantity Unit Description Item Total 2 66 SY Solid Slab Sodding UNIT PRICE IN WORDS D,�K�-o\Oac3 o,\c $ S per SY $ Z/ I/' 5 (� jor �s - anourilnd.11.en in has EMMMMOM IBM VAMN M M M M 19 of M n M 0 M M 0 N M w 6 ALTERNATE #3: Parking Islands Item Est, Quantity Unit Description Item Total 3 389 SY Geogrid Subgrade Restraint UNIT PRICE IN WORDS CL ($ per SY 1 (Words -- MT.ounAn.11.en ln.wor�s precedence) M 0 ol M M M M M Vo 0 M M N M M n W K M® M M W Ergo ALTERNATE #4: Parking Islands Item Est, Quantity Unit Description Item Total 4 123 CY Aggregate Base, Type A UNIT PRICE IN WORDS A() per CY%=13 (Words -a amount written has;Arecee�ence) --7-- MM ME M M 0 a E a M M 0 M M 0 9 M 0 a REQUIREMENTS FOR BIDDERS 1005 00110 -Page 6of 11 ALTERNATE #5: Parking Islands Item Est. Quantity Unit Description Item Total 5 88 TON Asphalt Concrete, Type A UNIT PRICE IN WORDS o,OA per TON (Words — amount written in words has precedence) ALTERNATE #6: Parking Islands Item Est. Quantity Unit Description Item Total 6 48 TON Asphalt Concrete, Type B UNIT PRICE IN WORDS iS�U �Cm4()jjC)j -ckn ($ per TON $ (Words — amount written in words has precedence) a N 0 0 0 R N a . fil M In N M W a a 9 H W M H 9 N N M N R K 0 M M 19 ®m ALTERNATE #7: Parking Islands Item Est. Quantity Unit 7 264 SY Description Item Total Removal of Concrete Pavement & Curb our -D00Ck(3 or-)C'\ ($ SY $ (Words — amount written in words has precedence) ALTERNATE #8: Parking Islands Item Est. Quantity Unit 8 89 SY UNIT PRICE IN WORDS Description 4" Concrete Sidewalk 4- Q- - A () � 1 -0, ( '-, a n A Item Total cis ($ .3 �3- Sy $ C)/( (Words — amount written in words has precedence)---- 0 N M N M M R ER W IN W 0 W IN N E9 R Ba M M TOTAL ALTERNATE BID TLOP-n t n C1 L, � n� `-`� (words) --22 �/t- (figures) N "ffin mom IN 0 mmm WMIM TOTAL BASE BID AND ALTERNATES h J- AV - CA n CA 4 w rd figures} ures) law IMMMMMU [mr96 ADDENDUM #1 (If Issued) LS (words) (figures) ADDENDUM #2 (if Issued) LS (words) (figures) — P FnT TIR 1-1 1 1 —1 I—S FOR BIDDERS 1005 00110 - Page 7 of I I TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ANA C. STAGG, P.E PUBLIC WORDS DI C, OR B. AMENDMENT R: ENGINEERINGDESIGN SERVICES AGREEMEN WATER SYSTEM IMPROVEMENTS DATE: November 3, 2005 BACKGROUND: In April 2004, the City of Tulsa provided a letter of commitment to the City of Owasso for the construction of the North Water Loop. Such loop would extend Tulsa's water service along N. Memorial Drive to approximately E. 106th Street North, allowing the City of Owasso to connect at the N. Memorial Drive and E. 106th Street North intersection. Following the receipt of the letter, the City of Owasso changed the alignment of its transmission main to accommodate the new location of the Tulsa Master Meter. In June 2004, City Council approved a new contract for Engineering Design Services for Water System Improvements with the Benham Companies, Inc. (Benham) in the amount of $204,925 (.Attachment A). The scope of work included the design of water transmission and distribution system improvements (to connect to the Bailey Ranch elevated water storage tank) as follows; — Transmission line (30Winch) between E. 1061h Street North and N. Memorial Drive and the new Bailey Ranch elevated storage tank; — Transmission line (24-inch) between the storage tank and E. 99th Street North and N. Garnett Road; — A booster pump station to be located in the base of the Bailey Ranch storage tank; -- A master meter vault at E. 106th Street North and N. Memorial Drive and necessary interconnections to the existing service system. SCOPE OF WORD CHANGES - In February 2005, the City of Tulsa changed the alignment of the North Water Loop — and consequently to the proposed connection point to the Owasso transmission main — from N. Memorial to N. Sheridan Road to facilitate expeditious construction of the infrastructure. Accordingly, the City of Owasso once again changed plans to accommodate the newly proposed Tulsa Master Meter location at E. 106"' Street North and N. Sheridan Road. Water System Improvements Engineering Services Agreement Amendment No. 1 Page 2 of 2 In September 2005, following the start-up of the new Bailey Ranch elevated storage tank, City of Owasso staff initiated pilot testing to asses the feasibility of using the existing US Highway 169 water tower to serve the City's low pressure areas. Per the 2000 Water Master Plan, the US 169 tower was to be taken out -of -service requiring the construction of a new tower (under Phase III of the Water System Improvements to be completed by 2010) to service the low pressure areas. The pilot testing revealed that Phase III work could be eliminated, by constructing a new waterline under US Highway 169, resulting in significant savings to the City of Owasso. This new line will allow the separation of the two pressure zones by connecting the existing US 169 tower (via the newly constructed waterline located along the Owasso Expressway) to the City's low pressure system. AMENDMENT NO. 1 In October 2005, following the Owasso Public Works Authority's approval of the Water Supply Agreement with the Tulsa Metropolitan Utility Authority, Benham submitted Amendment No. 1 in the amount of $132,797 for work to be performed outside of the scope of work detailed in the original Agreement (see Attachment B). The additional work includes surveying, engineering and construction administration for the additional mile of 30-inch water transmission line (from North Sheridan to North Memorial Road) and the US Highway 169 waterline crossing (see Attachment C). It is worth mentioning that one additional Amendment (for approximately $50,000) is expected to be received for the performance of additional surveying and engineering work not included in the original scope of services. The work includes the design of an 8-inch service line (to parallel the 30-inch transmission main between North Sheridan and North Memorial Road) and additional hydraulic modeling to update the current Water Master Plan. It is expected that the service line will aid right-of-way negotiations and afford the opportunity to extend water service to an undeveloped area. The desired additional hydraulic modeling will assist in the planning for orderly and efficient water infrastructure development, expansion and upgrading — updating the now obsolete modeling performed under the Water Master Plan. FUNDING: Funding for Amendment No. 1 for the amount of $132,797.00 will be obtained from elision 2025. ATTACHMENTS. A. Attachment A — Agreement for Engineering Services B. Attachment B — Revised Engineering Fee Computations C. Attachment C — Water System Improvements Map ATTACHMENT A City of Owasso, Oklahoma Upper Service Plane Water System Improvements Project Phase 1 - 30-Inch and 24-Inch Transmission Line, Elevated Water Storage Tank, Phase 2 - 30-Inch Water Transmission Line and Booster Pump Station THIS AGREEMENT, made and entered into this ?-?- day of June, 2004, between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and The Benham Companies, Inc., hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to construct 24-inch and 30-inch water transmission lines, water booster pump station, and distribution system improvements, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional engineering services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: SCOPE OF PROJECT. The scope of the PROJECT is described ir ;kitachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of tFis-AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated byref erence� as part of this AGREEMENT. & GITY'S RESPONSIBILITIES, CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 1 4. COMPENSATION. all pay ENGINEER in accordance Attachment D, COMPENSATION which is attached hereto and incorporated by reference rrrr as .._.rr of R_._ SCHEDULE.5. r perform described in Attachment Y SCOPE accordance with'schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference rpart of 6. STANDARD OF PERFORMANCE. shallperform r SERVICES undertaken in a manner consistent with the prevailing accepted standard for similarservices with respect • projects • SERVICES.comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the The PROJECT shall be designed and engineered a good and workmanlike manner and accordance All engineering i be performed by i' the supervision" Professional Engineers licensed in the State of Oklahoma, and properly subjectqualified to perform such engineering services, which qualification shall be i review by Other than the obligation of the ENGINEER .1 perform accordance the foregoing 'ii n• r dr dwarranty,either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of work product. 7.1 ENGINEER shall not be responsible for construction mean methods, techniques,sequences, procedures, precautions and programs in connection with the PROJECT. 7.2 The presence of ENGINEER'S personnel at a construction site for the purpose of providing to the CITY a greater degree confidence that the completed construction work will confor generally i documents and g documentsdesign concept as reflected in the construction sample City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 2 cost and/or execution. These conditions and cost/execution effects are not the responsibility of ENGINEER. 7.4 Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5 ENGINEER'S deliverables, including record drawings, are limited tit. the sealed and signed hard copies. Compute r-gene rated drawingi. files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8.1 Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractorsor vendors' methods of determining prices, or over competitive bidding or marked conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2 Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. 92 ENGINEER shall not be liable to CITY for any special, indirect consequential damages, such as, but not limited to, loss revenue, or loss of anticipated profits. I City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 3 10.1 CITY agrees to include in all construction contracts the provisio of Articles 7.1, and 7.2, and provisions providing contract inmnificgetin o of CITY and ENGINEER for contractr neglince. I deao 10.2 CITY shall require construction contractor(s) to name CITY an's i ENGINEER as additional insureds on the contractor's genera� liability insurance policy. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibes are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12.1 During the performance of the SERVICES under th I AGREEMENT, ENGINERE shall maintain the following insurance: N 12.1.1 General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and note less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 �n the aggregate. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3 Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12.1 .4 Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors anc Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 4 12.2 ENGINEER shall furnish CITY certificates of e include, which shall r provision that such insurance shall not be canceled withoutat least days written notice to the 13.1 All documents, including original drawings, estimates, specifications, field notesand data shall become and remain i property i CITY. reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be t CITY'S I i.. 14.1 The obligation to continue SERVICES ii AGREEMENT may be terminated by either party ii ;,YY days written notice in the event of substantial failure by the other party to perform in accordance -Y terms hereof o..g no fault of the terminating .t is pa- 14.2 CITY shall r the right suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall :.e or e performance 'o ,r of SERIVCES on schedule acceptable to CITY. In terminationthe event of suspension. CITY shall pay ENGINEER for all SERVICES to the date accordanceof termination in o COMPENSATION.i i" restart of a suspended project, ENGINEER'S price i schedule shall be equitably adjusted. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepared, to the address specified below. To CITY: City of Owasso, Oklahoma P.O. Box 180 Owasso, Oklahoma 74055 Attention: Fe Robert Carr, Jr, City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 5 To ENGINEER: The Benham Companies, Inc. 1 West 3rd St., Suite 100 Tulsa, Oklahoma 74103 Attention: Mr, Thomas D. Mansur 15.1 Rothing contained in this Article shall1' construed to restrict the transmission of iutine communications between representatives ia. i, ENGINEER and 16. UNCONTROLLABLE FORCES.Neither CITY ,i- ENGINEER shallbe considered i be in default of delaysor " of performancebe due to forces which • beyond the control of itrties; including, but it limited to: fire, flood, earthquakes,storms, lightning, epidemic, r riot,disturbance, sabotage; a• i procure permits, licenses, or authorizations i any r local, or federal agency or person forany of i• ' materials,• or services required to be provided by either CITY or ice° this strikes,•rk slowdowns or 'r labor disturbances, judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENTconstrued by r court of o ietent jurisdiction as unenforceable,portion h be . i' herefrom, anceAGREEMENT in full force and effect. application19DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretatinn or to the City's Director of Public Works for resolution. If the Director of Public « matter may, in the referredDirector's discretion, be to the City Manager Regardless of these procedures,heparty resolveexercising any rights, privileges or opportunities permitted by law to any dispute. N City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 6 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independeni consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES 21. APPROTAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and/or City of Owasso presentations. 22. .&ET PERSONNEL, In performance of the SERVICES hereunder, ENGINEER has designated Mr. Thomas D. Mansur, P.E. as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. City ofOwasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 111 '11TITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. Division Vice -President Managing Director ATTEST: (SEAL) X—t Mayor City Clerk__ 1=11 ED AS TO FORM: City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 8 City of Owasso, Oklahoma Upper Service Plane Water System Improvements Project Phase 1 - 30-Inch and 24-Inch Transmission Line, Phase 2 ® 30-Inch Water Transmission Line and Booster Pump Station A. SCOPE OF PROJECT. The PROJECT consists of the construction of various improvements to the CITY'S water transmission and distribution system. These improvements include a 30-inch transmission line between 106th and North Memorial Drive and the CITY'S new elevated water storage tank, a 24-inch transmission line between said storage tank and 99th and North Garnett Road, a booster pump station in the base of said storage tank, and service plane separation valving. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 9 City of Owasso, Oklahoma Phase 1 - 30-Inch and 24-Inch Transmission Line, Phase 2 - 30-Inch Water Transr-tissiot I.ite B.O. SCOPE OF SERVICES. The ENGINEER shall perform engineering design services in connection with the PROJECT as hereinafter stated, which shall include normal civil and structural engineering services incident thereto. The design of said PROJECT shall be such that the estimated construction cost thereof, when added to all other necessary and related costs such as, but not limited to, Right -of -Way acquisitions, utility relocations, advertising cost, and the consideration for SERVICES provided as a part of the AGREEMENT shall be within the budgeted and available funds. It is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder are essential provisions of this AGREEMENT. AGREEMENT shall be performed in phases and that said work shall commence upon execution of this AGREEMENT and after receipt of a Notice to Proceed to each phase described herein. The SERVICES shall be performed so that no undue delays are caused to the AUTHORITY in its activities. a B, ll MW 1101 3.1 BASIC SERVICES The Basic Services of the ENGINEER shall include, but are not necessarily limited to, the following tasks: 1. Designate a representative to coordinate all information between the ENGINEER and the CITY. 2. Designate a quality review team. The team shall consist of, as a minimum, a principal in the firm not associated with day-to-day design work of this PROJECT, 3. Document all meetings and conferences. Send documentation to AUTHORITY within five (5) working days. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 10 4. Attend meetings with CITY, Other CITY consultants, utility companies, and other administrative and/or regulatory agencies. 5. Attend all public meetings for the PROJECT as directed by the CITY. 6. Perform all necessary survey and investigations for the PROJECT. i. Furnish engineering design data, where necessary, for the coordination of the PROJECT with other local projects or with State or Federal Authorities. B.2. HYDRAULICRREPORT. Upon of a Notice to Proceed, the ENGINEER shall prepare the Engineering Report. performed during this phase a SERVICES shall include, but is not necessarily limited to, the following tasks: Project Meeting a. Confer with a AUTHORITY j...O_.. o review PROJECT requirements, to discuss schedulingand discuss submittal requirements for this phase of the work. 2. Data Collection/Review and Initial Site Review: a. ENGINEER shall collect and review the available "As -Built„ drawings for pertinent parts of the existing CITY water system. b. The ENGINEER shall perform an initial site review of the project corridor to locate various water system features, become familiar with the terrain, and identify visible public and franchised utilities that parallel and/or cross the project corridor. & Right of Way Information a. The ENGINEER shall obtain property information pertinent to the project from a variety of sources sufficient to permit the preparation of right of way plans or include same on the plan and profile drawings. b. The ENGINEER shall prepare descriptions and plats for all parcels which the CITY must acquire for construction of the project. investigate4. Field and Utility Surveys a. Contact OKIE for location of utility companies and eb. Have CITY request necessary flagged locations by ea& underground utility whose physical C. Locate all flagged underground utility locations horizontally. City of Owasso, Oklahoma Upper Service Plane water Systems Improvements Engineering Services Agreement Page 11 d. Locate at all aboveground utility locations horizontally. e Topography gathering will include but i ri to, existing paving, drives, buildings, ` • other ,a features at may it " design. f. Horizontal and vertical survey controlbased on A Di Oklahoma State Plane Coordinate System (horizontal) and mean r sea level. i. All benchmarksbe set fromi existing points r Where hydraulicinterfaces are relevant, the topography also will be `i to the CITY of r base Soils 6. Utility and Public/Private Agency Coordination. a. Coordinate the design with the various utility companies, state, federal andprivate agency's whoses " M. • t affected by proposed construction. plannedb. Coordinate from such companies the location of existing and a. facilities and r. cAssist the CITY in negotiations "landowners companiesutility ` adjustment or relocation of their as and acquisition of necessary parcels o i. Hydraulic Analysis, a, Conduct an hydraulic analysis of the affected parts of the CITY system pertinent to the proper deign of the transmission lines and booster pump station. Analysis will be based on an appropriate diurnal pattern and be tied to the City of Tulsa hydraulic model to ensure compatibility therewith. bo Establish parameters and delineate the upper and lower service planes for the CITY. co used on the hydraulic analysis and operation of the upper and lower service planes, configure a booster pump station to provide the flows at the requisite pressures for the design life of the project through 2025, 8. Engineering Report a. Summarize the findings, conclusions and recommendations for this phase of the project in report format. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 12 Reportb. of include i._R_ probable construction (i. e., total PROJECT cost including rights -of -way, construction,ns, and engineering duration and phasing recommendations. C. Submit six (6) bound sets of the "DRAFT" ENGINEERING REPORT to the CITY for review and comment. d. The ENGINEER shall receive comments on the report from the CITY in writing. Changes will be incorporated accordingly and copies .a"FINAL"ENGINEERING REPORT shall be submitted to the CITY. B.3. EINAL DESIGN DOCUMENTS. Upon approval of the ENGINEERING REPORT r • upon receiptof r Notice to Proceed, the ENGINEER shall prepare the Final Design Documents for the PROJECT. Work performed during this phase of the SERVICES shall include, but is not necessarily limited to the following tasks: Progress Meetings. Confer with the CITY on r monthly basis4t, determine submittal requirements and schedule necessary revisionsProgress Meetings 2. Environmental Information Document. The ENGINEER sh prepare new or revised Environmental Information Documents required for those components irk for which same required. . Construction Plans a. The ENGINEER shall prepare detailed construction plans containing the necessary information to permit construction staking and containing the necessary detail to indicate and delineate all Work required for the construction of the PROJECTS by the Contractor. b. Plan Sets shall be prepared as follows: 1. Phase 1 Transmission Dine from 106th and Mingo Road to the New Elevated Water Storage Tank and Thence to 99th and North Garnett Road 2. Phase 2 Transmission sine from 1 p6th and North Memorial Drive to 106th and North Mingo Load 3. Elevated Water Storage Wank, 4. Booster Pump Station plans will be incorporated in and be a part of the Phase 2 Transmission Dine project. 5. Service plane separation valves will be incorporated in and be a part of the Phase 2 Transmission line project. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 13 C. Plan sets will specifically include but not to be limited to the following sheets: 1. Cover Sheet 2. Project Overview 3. General Notes 4. Pay Quantities and Notes 5. Plan and Profile Sheets 6. Pump Station Plan 7. Pump Station Details 8. Valve Vault Sheets with Sections and Details 9. Standard Drawings 10. Special Drawings a. Traffic Controls Plans b. Project Sign d. Topography for the PROJECT will be developed using ground surveying procedures. Property lines will be established using information obtained from available land data, dedication plats, filed deeds and easements. 4. e ENGINEER _. shall prepare ill specifications, provisions, i other construction Contract Documents as requirei to supplement available Specifications and Contract Documents (ODOT and Standard City of Owasso). 5. The ENGINEER will prepare "ENGINEER'S ESTIMATE" usingconstruction costs quantities 6. The ENGINEER shall participate in " office and field review plans and Documents eduring i' design make revisions in final plans as required by the CITY. I 7. Submittals. a. Submit six (6) bound sets of blackline direct prints on 11" x 17" paper to the CITY for review. b. Incorporate appropriate comments and submit to the AUTHORITY one (1) set of FINAL DESIGN DOCUMENTS for final signature. 66Final" plans shall be 22" x 34" and printed on mylar. c. Submit 10 complete sets of the FINAL DESIGN DOCUMENTS (Plans and Specifications) for bidding and 10 additional sets of the plans. d. Submit estimated Total PROJECT Cost including construction, utility relocations, and engineering costs. 9.4. GENERAL SERVICES DURING BIDDING AND CONSTRUCTION PHASE. Upon approval of the Final Design Documents, and upon City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 14 receipt of a Notice to Proceed, the ENGINEER shall provide the followi SERVICES. The Work performed during this phase of the SERVICEI shall include, but is not necessarily limited to the following tasks: 1. Provide assistance to the CITY during the bidding process, a. Prepare proposal and bid Documents and submit plans and proposal to be used in the bidding process. b. Conduct the pre -bid conference. C. Prepare any addenda. d. Prepare bid tabulations. e. Analyze bids and make recommendation for award of the construction Contract. 2. Conduct the pre -work conference and furnish advice to the CITY as requested. 3. Review and approve Contractor's shop Drawings and material testing submittals. 4. `!'isit the site of the various construction activities from time-to-fil throughout the construction period to ascertain the gone progress of the projects. 5. Provide general assistance to the the CONTRACTOR and CITY with the start-up and commissioning of the booster pump station. 6. Furnish "As -Built" drawings from Inspector's Notes within 45 days of receiving said notes. "As-Builts" will be provided on CD in computerized format. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 15 City of Owasso, Oklahoma Upper Service Plane Water System Improvements Project Phase 1 - 30®Inch and 24-Inch Transmission Line, Phase 2 - 30®Inch Water Transmission Line and Booster Pump Station undueC. RESPONSIBILITIES OF THE AUTHORITY, The CITY shall provide the information and services as provided herein in a manner that causes no delays the performance o . SERVICES b e ENGINEER. . 1 INFORMATION, The CITY shall furnish, as requested and required by the ENGINEER and at no expense to the ENGINEER, information relative to the design and construction of the PROJECT. C.1.1 Records, reports, studies, plans, drawings, and any other da available in the files of the AUTHORITY, which may be useful in the wori involved under shallC.2 ACCESS. The AUTHORITY ENGINEER to enter upon public or private property as required for the ENGINEER to perform his SERVICES under this AGREEMENT. %-.3 STAFF ASSISTANCE. The CITY shall designate in writing one person to act as its representative with respect to the SERVICES to be provided under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, and interpret and define CITY policies #:decisions with respect to materials, pertinent to the SERVICES covered by this AGREEMENT. Additional staff assistance may be provided as necessary to assist and expedite the PROJECT in those areas outside of the ENGINEER'S areas of responsibility, to specifically include- C3o1 Furnish legal assistance as required in the preparation, review and approval of Construction Documents. C.3.2 Furnish staff assistance to coordinate with the utility companies locating, exposing and relocating existing utilities and/or theirproposed future extensions. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 16 C.3.3 Pay all permits, fees, and advertising charges, CA POCUMENT REVIEW. The CITY shall examine all studies, reports, sketches, estimates, Specifications, Drawings, proposals, and other Documents presented by the ENGINEER and the CITY shall render in writing all decisions pertaining thereto within a reasonable time so as not to delay the SERVICES of the ENGINEER. C.5 MISCELLANEOUS ACTIVITIES. The CITY shall be responsible for the conformance of construction contract documents, oversee and direct Contractors' assembly of bonds and affidavits, and approve and execute same. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 17 City of Owasso, Oklahoma Upper Service Plane Water System Improvements Project Phase 1 - 30-Inch and 24-Inch Transmission Line, Phase 2 - 30-Inch Water Transmission Line and Booster Pump Station ��N D.O. COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon services actually completed at the time of billing. Invoices shall be accompanied by such documentation as the AUTHORITY may require in substantiation of the amount billed. Off 6 0 111% D.2. EINAL DESIGN. For SERVICES provided under Attachment B, the CITY shall pay the ENGINEER a lump sum fee of � 153 00 430 4 . 00 D.3 GENERAL SERVICES DURING BIDDING AND CONSTRUCTION. For SERVICES provided under Attachment B, the CITY shall pay the ENGINEER a lump sum fee of,$ �5.00 9-1 DA TOTAL COMPENSATION, For SERVICES provided under Attachment B, the fees for which, specified in paragraphs D.1, D.2, and D.3, shall not exceed a lump sum of _J.204,925.00 DAa T ERMINAT ED SERVICES, if this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. Progress payments shall be made in proportion to servicEl rendered and expenses incurred as indicated within this AGREEMEND City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 18 and shall be due and owing within thirty days of ENGINEER's submittal of his progress payment invoices. D.5.2 If the CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.5.3 If the project is delayed, or if ENGINEER's services for the PROJECT are depayed or suspended for more than ninety days for reasons beyond ENGINEER's control, ENGINEER may, after giving fifteen day's written notice to CITY, request renegotiations of compensation, or may terminate the AGREEMENT. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 19 IN This AMENDMENT made and entered into on this date , by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter referred to as CITY, and THE BENHAM COMPANIES, LLC, formerly THE BENHAM COMPANIES, INC., formerly named ATKINS BENHAM, INC., hereinafter referred to as ENGINEER: WITNESSETH: WHEREAS, on the 20t" day of August, 2002, the CITY entered into an Agreement with the ENGINEER; and WHEREAS, CITY requires additional professional • extend the water system oroject design, to include the design and construction of an additional 5,200 linear feet of 30 .nch water transmission line, hereinafter referred to as the PROJECT; and, N111111111re • - NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree to the following amendments: 1. All of paragraph A, of Attachment A, is further changed to read: "A. Scope of Project. The Water Systems Component Design project (hereinafter referred to as "PROJECT") shall consist of the design of ® a 2 million gallon elevated composite water storage tank, ® a 30minch water transmission line (to be called "Phase 1 Transmission Line") from East 106th Street North and North Mingo Road to said water storage tank, a 24-inch water transmission line (also a part of the "Phase 1 Transmission Line") from said water storage tank to North Garnett Load and thence south to connect to the existing CITY system, a booster pump station located in the base of the storage tank structure, a 30-inch wafter transmission line (to be called "Phase 2 Transmission Line") from East 106th Street North and North Sheridan Road to East 106th Street North and North Mingo Road," and a connection of the existing HWY-169 water tower to the CITY lower water pressure zone. 2. Add subparagraph B.2.2.6 as followl 1 "B.2.2.6 Phase 2 Transmission Line. The ENGINEER shall confirm the feasibility of connecting to the City of Tulsa transmission system at East 106th Street North and North Sheridan Road and revise and update the hydraulic analyses, model and computations associated with such connection. The ENGINEER will also coordinate with the CITY and City of Tulsa Public Works Department personnel to determine operating parameters and hydraulics necessary for the design of such transmission line and booster pump station. 3. So much of paragraph B.3.4 Plans and Specifications is changed to read as follows: "The ENGINEER shall complete the preparation of construction plans and specifications for the design selected in the Phase I - Design Report, amendments thereto, or related instructions from the CITY, specifically including the design of approximately 10,600 feet of 30-inch transmission line from East 106th Street North and North Sheridan Road to East 106th Street North and North Mingo Road, design of a booster pump station in the base of the elevated storage tower, and redesign of the valving and mode of operation of the transmission lines to said water tower. In addition, evaluate and make recommendations and prepare construction plans for the design of a new water line under HWY-169 to connect the existing HWY-169 water tower to the lower pressure zone. The overall PROJECT shall proceed in three phases and bid as three separate construction contracts. 4. Paragraph "D.3", previously changed from Paragraph "C.3" in Attachment D, is changed in its entirety to read as follows: "D.3 For the work under Phase No. 2 ATTACHMENT B, paragraph B.3 and amendments thereto, the CITY shall pay the ENGINEER a lump sum of $112,797.00 (One hundred thirty-two thousand seven hundred ninety-seven dollars)." 5. Paragraph DA is added as follows: "DA A Revised Engineering Fee Computation spreadsheet is enclosed herewith, which spreadsheet is a recapitulation of changes provided by this Addendum. For engineering services on all hales of fihe work, the CITY shall pay the ENGINEER a lump sum of $137,722.00 (Three hundred thirty-seven thousand seven hundred twenty-two dollars), which total amount shall not be exceeded without written addendum hereto." 6. The net effect of this amendment is to include an additional mile of 30-inch ransmission line to the project and to the associated engineering services including environmental information document revisions, archaeological studies, and right of way documents. All of services required of the ENGINEER in the preparation of the design, including surveying, bidding services, and construction administration, I common to other phases of the work heretofore enumerated, shall apply and become a part of the required services contemplated under this Amendment. 8. The undersigned specifically warrants and certifies that The BENHAM COMPANIES, LLC, is a successor company of THE BENHAM COMPANIES, INC., and the original signatory hereto and that said individual is an officer thereof and duly authorized to sign this amendment by resolution of the Board of Directors. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates hereinbelow reflected to be effective on the date executed by the Mayor of the CITY or Contracting Authority. M ME ATTEST: (SEAL) Managing Director/ Secretary Division Vice President CITY OF OWAO, a Municipal Corporation By Date 2M 95 Am- City Attorney ATTEST: (SEAL) City Clerk M Date OWASSO, OKLAHOMA WATER SYSTEMS COMPONENT DESIGN PROJECTS ENGINEERING FEE COMPUTATION AMENDMENT NO, 1A WORK ITEMS THE BENHAM COMPANIES, LLC, 3RD EDITION, OCTOBER 14, 2005 f PHASE AND TASK SENIOR PROJ SENIOR PROD SENIOR DES DES ENGR r� SENIOR TECHNICIANS T SUBTOTAL MGR/ENGR I _ ENGR/SCIENT ENGINEER ( SCIENTIST TECHNICIANS CLERICAL HRS 120.00 HRS 95.00 HRS 85.00 HRS 75.00 HRS 68.00 HRS 48.00 HRS $ PHASE 1 -- REVISED ENGINEERING REPORT AND SOIL BORINGS MOBILIZATION 4 480 0 0 8 680 4 300 2 136 4 192 22 1788 COORD MEETINGS 8 960 0 0 12 1020 4 300 0 0 0 0 24 2280 HYDRAULIC ANALY 8 960 0 0 40 3400 40 3000 0 0 4 192 92 7552 REPORT 8 960 0 0 16 1360 8 600 40 2720 12 576 84 6216 OTHER DIR COSTS INCLUDING GEOTECHNICAL 7100 TOTAL $24,936.00 PHASE 2 -- RIGHT OF WAY LAND SURVEYING COORD MEETINGS 4 480 0 0 4 340 8 600 8 544 0 0 24 1964 OTHER DIR COSTS 30800 TOTAL $32,764.00 PHASE 3A -- PRELIMINARY AND FINAL PLANS COORD MEETINGS 0 0 0 0 16 1360 1 75 8 544 1 48 26 2027 PLAN AND PROFILES 0 0 0 0 40 3400 40 3000 8 544 1 48 89 6992 DOCUMENTS 0 0 0 0 8 680 32 2400 0 0 12 576 52 3656 ENVIRONMENTAL 8 960 16 1520 2 170 4 300 0 0 4 192 34 3142 OTHER DIR COSTS 1600 TOTAL $17,417.00 PHASE 3B -- RIGHT OF WAY PLANS, EASEMENT DESCRIPTIONS AND PLATS COORD MEETINGS 2 240 0 0 8 680 2 150 2 136 1 48 15 1254 PLANS 0 0 0 0 4 340 12 900 24 1632 1 48 41 2920 PLATS AND DESCRIP 4 480 0 0 16 1360 16 1200 24 1632 4 192 64 4864 OTHER DIR COSTS 3200 TOTAL $12,238.00 PHASE 4 -- BIDDING AND CONTRACTING COORD MEETINGS 1 120 0 0 4 340 1 75 8 544 8 384 22 1463 PRE -BID MEETING 5 600 0 0 8 680 0 0 0 13 1280 BIDDING ASSISTANCE 2 240 0 0 8 680 0 32 2176 2 96 44 3192 BID TABULATION 1 120 0 0 4 340 0 40 2720 0 45 3180 OTHER DIR COSTS 750 TOTAL $9,865.00 PHASE 5 -- CONSTRUCTION ADMINISTRATION COORD MEETINGS 4 480 0 0 12 1020 4 300 0 0 8 384 28 2184 SUBMITTAL REVIEW 1 120 0 0 12 1020 4 300 2 136 0 0 19 1576 SITE VISITS 16 1920 0 0 16 1360 16 1200 0 0 2 96 50 4576 RECORD DRAWINGS 4 480 0 0 2 170 4 300 40 2720 2 96 52 3766 OTHER DIR COSTS 1000 TOTAL. $13,102.00 SUBTOTAL AMENDMENT NO. 1A $110,322.00 ESTIMATED CONSTRUCTION COSTS 831,600.00 ESTIMATED RIGHT OF WAY ACQUISITION COSTS 243,936.00 ENGINEERING COST 110,322.00 TOTAL. ESTIMATED PROJECT COST (SHERIDAN TO MEMORIAL) 1,185,858.00 ENGINEERING DESIGN SERVICES AS PERCENT OF CONSTRUCTION COSTS 7.51% ENGINEERING DESIGN SERVICES AS PERCENT OF TOTAL PROJECT COSTS 5.26% DIRECT COSTS AS A PERCENT OF TOTAL ENGINEERING COSTS 40.29% OWASSO, OKLAHOMA WATER SYSTEMS COMPONENT DESIGN PROJECTS ENGINEERING FEE COMPUTATION AMENDMENT NO. 1B ADDITIVE ALTERNATE FOR 169 CROSSING THE BENHAM COMPANIES, LLC, 3RD EDITION, OCTOBER 14, 2005 PHASE AND TASK _ SENIOR PRO MGR/ENGRJ SENIOR ENGR/SC ENOT ENGINEERDES 1- SCIENTIST 1 TECHNICIANS T C ERICIAL S i LJ SUBTOTAL _J HRS 120.00 HRS 95.00 HRS 85.00 HRS 75.00 HRS 68.00 HRS 48.00 HRS S PHASE 1 -- ENGINEERING REPORT REVISION MOBILIZATION 1 120 0 0 0 0 0 0 2 136 1 48 4 304 COORD MEETINGS 0 0 0 0 2 170 2 150 0 0 0 0 4 320 HYDRAULIC ANALY 2 240 0 0 4 340 8 600 0 0 0 0 14 1180 REPORT 1 120 0 0 2 170 0 0 8 544 4 192 15 1026 OTHER DIR COSTS 200 TOTAL $3,030.00 PHASE 2 -- RIGHT OF WAY LAND SURVEYING COORD MEETINGS 1 120 0 0 4 340 8 600 2 136 0 0 15 1196 OTHER DIR COSTS 4750 TOTAL $5,946.00 PHASE 3A -- PRELIMINARY AND FINAL PLANS COORD MEETINGS 0 0 0 0 4 340 1 75 8 544 1 48 14 1007 PLAN AND PROFILES 0 0 0 0 8 680 32 2400 8 544 1 48 49 3672 DOCUMENTS 0 0 0 0 4 340 16 1200 0 0 8 384 28 1924 ENVIRONMENTAL 2 240 4 380 0 0 4 300 0 0 4 192 14 1112 OTHER DIR COSTS 200 TOTAL $7,915.00 PHASE 3B -- RIGHT OF WAY PLANS, EASEMENT DESCRIPTIONS AND PLATS (ODOT PERMIT) COORD MEETINGS 0 0 0 0 2 170 0 0 0 0 1 48 3 218 PLANS 0 0 0 0 2 170 8 600 12 816 1 48 23 1634 PLATS AND DESCRIP 0 0 0 0 2 170 16 1200 12 816 2 96 32 2282 OTHER DIR COSTS 1600 TOTAL $5,734.00 PHASE 4 -- BIDDING AND CONTRACTING COORD MEETINGS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PRE -BID MEETING 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BIDDING ASSISTANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BID TABULATION 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER DIR COSTS 375 TOTAL $375.00 PHASE 5 -- CONSTRUCTION ADMINISTRATION COORD MEETINGS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUBMITTAL REVIEW 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SITE VISITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 RECORD DRAWINGS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER DIR COSTS 500 TOTAL $500.00 SUBTOTAL AMENDMENT NO, 1 B $23,500.00 ESTIMATED CONSTRUCTION COSTS 360,000,00 ESTIMATED RIGHT OF WAY ACQUISITION COSTS 10,000.00 ENGINEERING COST 23,500.00 TOTAL ESTIMATED PROJECT COST 393,500.00 ENGINEERING DESIGN SERVICES AS PERCENT OF CONSTRUCTION COSTS 5.44% ENGINEERING DESIGN SERVICES AS PERCENT OF TOTAL PROJECT COSTS 4.98% DIRECT COSTS AS A PERCENT OF TOTAL ENGINEERING COSTS 32.45% ASSUMED ENGINEERING, BIDDING AND CONSTRUCTION PROCEED SIMULTANEOUSLY WITH BASE CONTRACT Owasso Pubflo Works Department 301 West 2"a Street Owasso, OTC 74055 91 F.272A959 913.272.4996 www.cAtyofowasso.00 N S November 3, 2005 TO: THE HONORABLEMAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ' TROUT , 'i, i ', /; CITY ATTORNEY i.'UBJECT: PROPOSED ORDINANCE ESTABLISHING TERM LIMITATIONS FOR SERVICE ON BOARDS AND COMMISSIONS DATE. NOVEMBER a 200m ! • i ail ti. 1} The staff has been requested to prepare an ordinance establishing term limitations of service for individuals appointed to boards and commissions for the City Council's consideration. The attached ordinance was drafted in accordance with direction provided by the Council following discussions during the September and October work sessions. In summary, the ordinance provides as follows: 1. Individuals appointed to boards and commissions with three year terms of service shall be limited to three consecutive terms of service not to exceed nine total years of consecutive service. 2. Individuals appointed to boards and commissions with one year terms of service shall be limited to nine consecutive terms of service not to exceed nine total years of consecutive service. 3. In.di.viduals appointed to the Owasso Economic Development Authority shall be limited to two consecutive terms of service not to exceed ten total years of consecutive service. 4, If an individual is appointed to fulfill the remainder of another individual's term of service, the remainder of that term shall count as one term for purposes of this ordinance. An individual who has served the maximum number of consecutive terms may be reappointed to a board or commission following the elapse of one year from the individual's final day of service on the board or commission. However, an individual who has served the maximum length of time on one board or commission may immediately be appointed to a different board or cornmissron. 6. Term limitations of service shall not be applicable to City of Owasso staff members who are appointed to boards and commissions pursuant to their position of employment. 7. The maximum number of years and terms an individual may serve pursuant to this ordinance shall begin to accrue for appointments made by the Council subsequent to the effective date of this ordinance. The number of years and terms served prior to that date shall not be counted in determining the length of time an individual may serve on a board or commission. Memorandums, detailing advantages and drawbacks of term limitations, previously provided to the Council are attached for the Council's review and consideration. 1. Proposed Ordinance 2. Memo dated September 13, 2005 regarding the proposed ordinance 3. Memo dated October- 7, 2005 regarding term limit research findings 4. Owasso Boards and Commissions Matrix 5. Survey of Cities 6. Memo dated October 11, 2005 regarding amendment of OEDA trust indenture N 'i IL 11 111111 MOM O ORDINANCES B ADDING I 2-111. SECTION PE IT ORDAINED By T, _ r + COUNCILi THAT, TO - WIT. .��' `q`� '�;. SECTION ONE (1 of the Code of Ordi codifying aka` m, • ,i 1,1►L� LAKIN 1 . 11MAi1 on A-Vat"Government, Chapter1, General Provisions, &4klahoma, shall be enacted by providing and SECTI a``' ,111 TEIM LIMIMATIONS FOR SERVICE ON BOARDS AND per , COM SSIO S AND THE OWASSO ECONOMIC DEVELOPMENT . , AUT TV A. The limitatm, vice for all individuals appointed by the City Council to municipal boards and co fissions having a three year term of service shall be three consecutive terms, in no event tv' exceed nine, consecutive years of service. The limitation of service for all individuals appointed by the City Council to municipal boards and commissions having a one year terra of service shall be nine consecutive terms, in no event to exceed nine consecutive years of service. The limitation of service for all individuals appointed by the City Council to the Owasso Economic Development Authority shall be two consecutive terms, in no event to exceed ten consecutive years of service. B. If an individual is appointed to fulfill the remainder of another individual's unexpired term, the remainder of that term shall count as one term for purposes of this ordinance. In order for an individual to be considered for reappointment to a board or commission upon which the individual previously served the maximum number of consecutive terms, a period of one year must have elapsed since that individual's final day of service on that board or commission. Nothing within this ordinance shall prohibit the immediate appointment of an individual having served the maximum length of time on one board or commission to a different board or commission. a&, C. The provisions of this ordinance shall not apply to City so staff members who are appointed to a board or commission by virtue of their sitio= employment. F D. For purposes of this ordinance, the number of y terms serve n individual on a board, commission or the Owasso Economic velopment Authority egin to accrue for appointments made by the City Co ubseq t to the effee date of this ordinance. Years served on a board, commis r t ; sso Econorn< evelopment Authority prior to that date shall not be include culating the maximum number of years and terms an individual in , serve on a board, ission or the Owasso Economic Development Authority under thirh ante. H . SECTION TWO (2)a Decg an Effectw ��UM The provisions of the t dinanc " 11 become ect�ve thirty (30) days from the date of final passage as provided �k�-�law 'v SEC`I'I N ' URRE 0)a The C' of Owasso <f Or epi hereby amended by adding a new ordinance to be cod', art 2, Chapter se cti , , ` pi cod', PASSED by t _y ty Co .'gil of the City of Owasso, Oklahoma on the day of a . _ f 005. Sherry Bishop, City Clerk N Craig Thoendel, Mayor APPROVED as to form and legality this day of 52005 Julie Lombardi City Attorney ORODNEY RAY, • MANAGER L CITY OF .. O FROM: O 1 JULIE TROUT 1 l OBA `` CITY ATTORNEY SUBJECT: PROPOSED ORDINANCE TERM LIMITATIONS FOR SERVICE ON BOARDS AND COMMISSIONS DATE: 1 1a The staff has been requested to research the issues relating to the enactment of an ordinance instituting term limitations for members appointed by the city council to boards and commissions. In accordance with this request, staff has drafted a proposed ordinance for the council's consideration which restricts the length of service for board and commission members to two consecutive terms of office, with eligibility for subsequent appointment after two years of non - service. 1 A term limits ordinance restricting the eligible pool of persons who may seep appointment to a municipal board or commission raises potential constitutional questions. Possible implications are an infringement upon the fundamental constitutional rights of equal protection, liberty and the right of association, as well as procedural safeguards requiring that the council possess the authority to adopt an ordinance of this type. While there are no Oklahoma or federal judicial decisions addressing the constitutionality of term limits for those appointed to municipal boards and commissions, a number of courts have considered the constitutionality of term limits imposed by ordinance on municipal elected officials. These decisions have regularly upheld municipal term limits against substantive challenges asserted by both elected officials and the voting public under both the federal constitution and various state constitutions. [See Dutmer v. City of San Antonio, 937 F. Supp. 587 (W.D. Tex. 1996); Miyazawa v. City of Cincinnati, 825 F. Supp. 816 (S.D. Ohio 1993), aff'd 45 F.3d 126 (6th Cir. 1995); Rudeen v. Denarrusa, 136 Idaho 560, 38 P.3d 595 (2001); Roth v. Cuevas, 158 Misc. 2d 238 (Sup. Ct. NY Co.), aff'd 603 Ny.Y.S.2d 736 (App. Div. 1st Dept.) aff d 82 N.Y. 2d 791, 624 N.E. 689 (1993).] These decisions upheld the constitutionality of municipal term limits utilizing varied analytical approaches and legal reasoning. It is reasonable to assume that the framework for analyzing the constitutionality of an ordinance imposing term limits upon appointed board and commission members would not differ substantially or result in a different outcome than the cases cited above. A higher constitutional priority is generally imposed upon the right to seek elected office than the right to seek an appointment. Therefore, recognizing that the courts have traditionally upheld term limitations placed upon elective offices, it is reasonable and sound to conclude that an ordinance establishing term limits for appointed officials would also be judicially valid and defensible. The primary requirements for an ordinance of this type to be deemed constitutionally valid are twofold. First, the ordinance, on its face and in actual application, must be neither arbitrary or capricious. Second, the method utilized by the ordinance to achieve its goal must bear a rational relationship to the objective sought to be accomplished. These inquiries are generally satisfied if the law applies to all candidates equally and is designed to accomplish a legitimate governmental purpose. In this case, the proposed ordinance would be applied to all appointees across the board, and would thus satisfy the first prong of that requirement. In addition, the purposes of the ordinance, to broaden community access to public service opportunities and ensure that the appointment process is fundamentally inclusive, are clearly legitimate public purposes which satisfy the second prong of the rational basis test. Upon determination that an ordinance establishing term limits for boards and commission members can reasonably be anticipated to survive challenges to its constitutionality, a second legal and procedural issue should be considered: Does the council have the authority to impose a qualifications of eligibility requirement upon board and commission appointees? Evaluation of this issue is compelled by decisions from several state courts nullifying ordinances of this type on the grounds that the city council lacked proper authority to enact the ordinance. A review of these decisions, however, reveals that the courts rendering these rulings did so based upon limiting language found in that state's constitution. This type of prcclusionary language is typically found in what is labeled a "qualifications clause" or "universal eligibility clause." These clauses usually provide that every citizen, who is a legal resident of the state and a qualified elector, shall be eligible to hold any public office, and this has been interpreted to mean both elective and by appointment. (Specifically, the New Hampshire, Minnesota and New Mexico state constitutions, as well as others, contain provisions of this type and the courts of those states have held that its municipalities do not have authority to impose additional eligibility requirements upon public office holders.) Indeed, if a state's constitution contains a provision such as this, any legislative modification which alters or creates requirements to serve must be done by state constitutional amendment. Oklahoma's constitution does not contain a qualifications or public eligibility clause which would prohibit a municipality within this state from adopting a term limits ordinance. The Owasso City Charter specifically adopts and exercises the powers of home- rule granted by both the constitution I and statutes of the State of Oklahoma, and additionally reserves unto itself the fullest powers possible for a city operating under a home- rule charter. Accordingly, based upon the fact that the Oklahoma constitution contains no language legally precluding imposition of a term limits ordinance, and bolstered by the city's manifest appropriation of home -rule powers, it is reasonable to conclude that the council is empowered to implement term limit restrictions if it so chooses. Other Issues for Consideration The following are additional considerations and issues the council may wish to reflect upon in its evaluation of this proposed ordinance: ® Does the proposed ordinance address an issue of sufficient significance to warrant imposition of a uniform rule, or is the matter best considered on a case -by -case basis? Will the promulgation of a term limits restriction enhance and benefit the functionality and operation of the city's boards and municipalities? ® How might adoption of term limits affect composition of the boards and commissions from the perspectives of leadership, experience and the desire and willingness of individuals to continue service in excess of two terms? ® The proposed ordinance restricts board and commission appointees to two terms. Is this the desired length of maximum service? The ordinance additionally provides that an individual may be reappointed to a board or commission once two years have elapsed since he or she previously completed a term of appointment on that board or commission. Does the council wish to include a reappointment provision such as this within the proposed ordinance? If so, is the two year elapse time adequate or should it be lengthier? Should a person who concludes their service on one board or commission immediately be eligible for appointment to another board or commission? w If an ordinance of this type is adopted, should the ordinance dictate that the term limit be imposed upon the effective date of the ordinance, or at the beginning of an individual's next term of office? In other words, should the ordinance be made applicable to those already serving board and commission terms, or should the term limit requirement become effective only upon the next set of board and commission appointments? The above are issues for the council's consideration and discussion prior to making a determination regarding the desirability and efficacy of the proposed ordinance. ATTACHMENTS Proposed Ordinance M TO: THE HONORABLE MAYOR AND CITE' COUNCIL CITY OF O ASSO FROM: O1 CITY MANAGER BACKGROUND: Pursuant to direction from the City Council, I have researched several areas of information that relate to recent discussions regarding the question of implementing "term limits" on appointees to the City's Boards, Committees, and Commissions. Additionally, I have conducted interviews with eleven other cities to determine what practices are in place in similar municipalities. Attached for your review is a matrix of City appointments showing the Board or Commission, the length of term of the appointment, and the appointing authority. The matrix clearly indicates the majority of appointments are for a term of either three years or one year. Only the OEDA has a term significantly different from the majority and it is for five years. Based on discussions conducted during the creation of the OEDA, the reasons for the five year term were to: 1) build stability in the authority; 2) create a group that would represent to prospects a consistency of policy while their business was starting up in its Owasso location; and, 3) to build experience within the authority as the activities of the OEDA expanded. Also attached for your review is a list of municipalities contacted for the purpose of determining what, if any, was a. prevailing practice. It should be noted that such information is "data only" and that the reporting of a preponderance of the use of one or another approach does not include the rational behind these decisions. According to the interviews conducted, four cities have some form of "term limits" on appointed Boards and Commissions. The remaining seven cities do not use any form of limits on appointments; and, one city indicated, when asked if there were discussions about implementing term limits, that such an action was being contemplated. It should be noted that three of the cities interviewed also have term limits on elected members of the Council. Generally, those, cities that have term limits use a "two term" limit, defining that, as being allowed to serve two full terms (a portion of a term is not considered in the calculation). Memo October 7, 2004 Page 2 of 2 NOTE: It should be noted that in every case (most with certainty and the others relying on information provided to them) the implementation of term limits has occurred within the past ten years. Thus, the move toward such limitations seems to be a recent phenomenon. Further, the staff has conducted discussions relating to this issue and I plan to communicate those discussions to the Council during the workession. ATTACHMENTS: 1. Owasso Boards and Commissions Matrix 2. Survey of Cities 3. Process to amend OEDA Trust Document 4. Memo dated September 13, 2005 regarding a Proposed Ordinance COMMITTEE LENGTH OF TERM APPOINTMENT AUTHORITY Annexation Committee 1 Year City Council Capital Improvements Committee 1 Year City Council INCOG Board of Directors 1 Year City Council 1NCGG - Legislative Consortium 1 Year City Council Regional Metropolitan Utility .Authority 1 Year City Council Tulsa Metro Area Transportation Authority - Policy Committee 1 Year City Council Tulsa Metro Area Transportation Authority - Technical Committee 1 Year City Council Environmental Policy Committee 1 Year City Council ®EDA - Chamber Representative 1 Year Chamber ®EDA - City Council Representative 1 Year City Council Board of Adjustment 3 Years City Council Personnel Board 3 Years City Council Planning Commission 3 Years City Council ®EDA 5 Years City Council Sales Tax Watchdog Committee Lifetime City Council Technical Advisory Committee No Limit/Serve By Virtue City Council of Employment w/Utility Metropolitan Environmental Trust No Term Specified in the City Council Trust Indenture ELECTED APPOINTMENT CITY TERM LIMITS TERM _LIMITS NO NO EDMOND, OKLAHOMA YES (2 TERMS) NO cHICKASHAW, OKLAHOMA NO NO NORMAN, OKLAHOMA YES (2 TERMS) YES (2 TERMS) STILLWATER, OKLAHOMA NO NO BROKEN ARROW, OKLAHOMA YES (2 TERMS) YES (2 TERMS) PLANO, TE S YES (2 TERMS) YES (3 TERMS) MCKINNEY, TEXAS NO NO BULLHEAD CITY, ARIZONA NO NO KINGMAN, ARIZONA NO NO GERMANTON, TENNESSEE NO NO COLLIERVILLE, TENNESSEE - a, 101OT�l77�CIIl l RODNEYJ.RAY SUBJECT: 17I ! 1; '; #-, BACKGROUND As requested, the staff has researched the required process for amending the Owasso Economic Development Authority Trust Indenture. This request was made during the last discussion relating to the implementation of "term limits" on municipal appointees. Eased on Ms. Lombardi's review of the trust document and state statutes the following steps are required to amend the current Trust Indenture: PROCESS TO AMEND OWASSO ECONOMIC DEVELOPMENT AUTHORITY: Step 1. Trustor, Sherry Bishop, requests amendment to the Declaration of Trust from Trustees. Presumably, this is done at the request of the Beneficiary. Step 2. Owasso Economic Development Authority Trustees vote to amend the Declaration (or deny such). Step 3. Trustees and Trustor execute amendment to Declaration of Trust. If vote in step 2 passes by a majority of the Trustees. Step 4. City Council passes Resolution re -accepting the beneficial interest in the Oklahoma Economic Development Authority. Resolution must be passed by a 2/3 vote. Step 5. Amended Declaration is appropriately filed. It should be noted that the above described process would require approximately two months. O: THE HONORABLEMAYOR AND C.; CITY OF O RODNEY J. RAY CITY -_ IR ... �, j'� _ rt c DATE: November 4, 2005 BACKGROUND Since 1989 citizens of Tulsa County have utilized an "enhanced" 911 emergency telephone notification system. That system was made possible by a voter approved tax imposed on every telephone "land" line in the county. The tax funded the necessary technology and equipment in each of the county's cities. This "enhanced" system identifies the caller's address and telephone number immediately and allows for the dispatch of emergency services, even if the caller can't communicate with the E-911 operator. It is indisputable that this system has "saved" many lives. When compared to the original 911 system, the E-911 program is much advanced. Today however, there is a growing problem and a public safety concern. Traditional "land" lines arc being abandoned in favor of high-tech cellular phones. The number of "land" lines is decreasing rapidly, while the number of cell phones is increasing at an even faster pace. The teclulology to "pinpoint" the exact location of a caller using a cell phone is available, thus making the expansion of the enhanced 911 system to cell phones and important public safety issue (currently, there is no personal or location information available when a cell phone is used to call an emergency operator). When viewed in the context of "impact on services", the lack of an enhanced 911 system for cell phones is considered the most important public safety issue facing our cities today. Cell phone calls to 911 operators have increased to the point that they are now approximately 50% of all emergency calls made. The problem with existing technology is that it does not provide emergency dispatcher's with any location or phone number information. This problem is further compounded because cell phones operate on radio frequencies that often L6skip99 signals for hundreds of miles. Thus, a cell phone 911 call to Owasso emergency dispatchers could actually be coming :from the Kansas City or Oklahoma City area. When that occurs, there is absolutely no way to identify the location of the caller, absent the ability of the caller to speak (in many 911 calls the caller is injured or is unable to talk). E-911 Wireless Enhancements November 5, 2004 Page 2 of 2 During the last Oklahoma Legislative session, the legislature authorized the state's counties to levy a fifty -cent fee on each cell phone registered in that county for the purpose of implementing an "enhanced" 911 technology for cell phones. The legislation required all revenue from the fee to be specifically expended on the 911 cell phone location system. The fee, if approved by county voters, will remain in effect for an indefinite time period. The Tulsa County Commission (and 21 other counties) has called an election for Tuesday, December 13, 2005 to ask for voter approval of the E-911 cell phone fee. + QiJEST® The proposed Resolution (attached), if adopted, would formalize official support of voter approval of the cell phone fee question to be placed before the voters of Tulsa County on December 13, 2005. RECOMMENDATION: The staff intends to recommend City Council adoption of the proposed Resolution. ATTACHMENTS 1. Proposed Resolution 2. Miscellaneous information and data relating to the E-911 cell phone system. A RESOL4TION OF THE S O CITY COUNCIL EMERGENCY SUPPORT OF TECHNOLGICAL IMPROVEMENTS TO THE WHEREAS, In 1989, the citizens of Owasso voted to assess a fee in addition to their base rate for land line telephone service in order to provide Emergency 911 services; and, WHEREAS, the current Emergency 911 system responds to emergency calls for police, fire and emergency medical assistance by providing the name and location of the Emergency 911 caller; and WHEREAS, when the Emergency 911 system was established, wireless telephones were not commonly used. Today, more consumers are seeking wireless options as opposed to land line telephone services and, as a result, Emergency 911 could in essence become ineffective; and, WHERE AS, statewide, about one-half of the emergency calls received by Emergency 911 public safety agencies originate from a wireless phone. Wireless Emergency 911 calls do not provide enhanced information identifying the caller's name and location, nor is the technology in place to ensure the emergency call routes to the correct public service answering point; and, WHEREAS, unless an Emergency 911 wireless caller can identify their location to the dispatcher, the police, fire or emergency medical assistance will be delayed, thereby creating a unsafe environment for all citizens; and, WHERE, AS, the Federal Communications Commission has ordered wireless telephone companies to provide location information when an Emergency 911 call is received, however, the local public safety agencies do not have the technology necessary to receive, translate, and display the enhanced information, so that assistance can be dispatched to the wireless caller's location; and, WHERE AS, the Oklahoma Legislature has approved legislation calling for a county -wide vote for a 50 cent fee per month on wireless telephones to pay for enhanced wireless Emergency 911 equipment and services; and, WHERE AS, December 13, 2005 has been established as the date for the county -wide election; and, WHEREAS, the City of Owasso recognizes the importance of this proposition to the continuation of enhanced Emergency 911 services to its citizens. NOW THERE FORE BE IT RE SOLVE D BY THE CITY COUNCIL OF THE i OF O , OKLAHOMA, THAT, The Owasso City Council supports the addition of a 50 cent fee per month on wireless telephone service in order to maintain the integrity of the Emergency 911 system. Approved this day of November 2005. The City of Owasso, Oklahoma Craig Thoendel, Mayor ATTEST: Sherry Bishop, City Clerk 0 saves, lives ➢ Half of the calls coming into local 9-1-1 centers are from wireless phones. Wireless 9-1-1 calls often do not route to the right public safety agene and never provide the location of the caller. I 95% of the time, callers using their wireless phones to call 9-1®1 cannot clearly articulate where they are. Wireless phones are often purchased with safety in ind® But, without funding for upgrading the region's 9-1-1 system to better handle these calls, the safety net has giant holes. County -wide elections are to be held in 21 counties on December 13, 2005. A positive vote will result in a 50 cent service fee on wireless phone bills to cover expense of improving 9-1-1 system technologies to better handle emergency calls from wireless phones. WirelessStraight Answers about 1 �rMINIMUM I iiiiiiiiii I III I I SIR IN FIRM I IN III, A: Wireless and cell phones don't work the same way as traditional land line phones when it comes to compatibility with the 9-1-1 emergency phone system. The landline 9-1-1 system uses traditional phone lines and computer databases that route calls to the right place, provide a caller's phone number and address, and the public service departments that service the caller's location whenever they call 9-1-1. Since the phone call emanates from a stationary location, the current 9-1-1 landline system is incredibly effective and accurate. Cell phones calls to 9-1-1 are not stationary, and because of this, finding someone in need is largely dependent on the ability of the caller to articulate the incident and location. Technology is available that can remedy this situation, but it costs money to develop, operate and implement. Q: Why is there such urgency for this measure? A: Since the proliferation and affordability of cellular technology, the number of wireless phone users in the Tulsa County area has grown enormously. An average of 1,000 people a month are also unplugging their traditional land line phones in favor of mobile technology. Currently, over 50 percent of 9-1-1 calls in the region come from wireless phones. It takes dispatchers three times longer to process wireless calls, due to the lack of information that would normally accompany a landline call. Incoming crisis calls without traditional enhanced 9-1-1 service are each a potential crisis themselves. m What axe I being asked to vote for on December 1.3? Ae On December 13, voters in twenty one counties will go to the polls to vote on the approval of a 50 cent monthly user fee on cell phone balls. The funding will be used to improve the enhanced 9-1-1 system to make the system more compatible with wireless phones, particularly with providing essential location information that is needed in an emergency situation. 11 Why does this phone service fee require A: The wireless initiative is a perfect example of intergovernmental and participatory public policy. It has involved multiple parties working in collaboration for the past few years. The Federal Communications Commission (FCC), which regulates interstate communications, requires wireless carriers to make Phase II location technology available for order by December 31, 2005. Phase II technology is the core technology that enables the system to route appropriately and give a latitude and longitude of the caller. State legislation passed in the spring allows the people to approve a user fee of 50 cents per subscriber per month. Governor Brad Henry signed the bill into law in June. A: The 50 cents that is collected from each wireless phone user per month goes to a dedicated fund that is used to upgrade the 9-1-1 network, the requisite databases and software that make up the system, equipment at each area answering point, training needed to operate the software, and GIS mapping and development. A: Since the enhanced 9-1-1 system came online in 1989, it has been funded by a three to five percent service charge on residential and business phone lines. Because of the variances in phone plans and residential and business rates, the average landline 9-1-1 service charge per month is approximately 63 cents. So, the 50 cents per month for wireless subscribers is comparable and even lower than what most people are paying now for landline. In some states, the service charge for wireless 9-1-1 is up to three dollars a month. Thirty-one states have established rates above 50 cents. Eight states are set at 50 cents, and the remaining states either have lower rates, or have not established a rate plan, or use alternative cost recovery mechanisms. Q: If the election is successful on December 13, how long will it be before znhanced 9-1-1 is c:ti A: It will take from 12 to 18 months to build -out and implement the new system. The deployment of wireless 9-1-1 requires the development of new technologies and upgrades to local answering centers, as well as coordination among many public safety agencies, seven wireless carriers, multiple technology vendors, equipment manufacturers and local landline carriers. N Qa How does "wireless enhanced 9®1®1" work? A: There are two primary location technologies that can be used with the wireless 9- 1-1 system. The first one is called GSM (Global System for Mobile communications), and it utilizes a global positioning system chip in the telephone that transmits latitude and longitude information through satellites and cell phone towers. The second method is called "triangulation," and it uses several wireless towers in the area working in unison to triangulate and estimate the location of the call by providing latitude and longitude coordinates. The latitude and longitude data works through a map that the dispatcher will have on a computer screen, which will pinpoint the caller's location and provide directions to responding police, fire and EMS units. QDoes A: Local governments, police and call -takers do not have the capability to track or follow citizens and cell phone users with this system. The only way that the location system is activated is when a 9®1®1 call is made. A: The FCC's Phase II rules require wireless carriers to provide location information within 50 to 300 meters nationally. Areas having implemented the system are experiencing greater accuracy. A: If the election fails, the current 9®1-1 system will likely deteriorate as more and more people switch to wireless phones. When people unplug their landline phones, the revenue stream that currently finances the system may get reduced to the point where it may no longer be feasible or financially viable for communities to offer enhanced 9-1-1 service. Also, since it takes dispatchers longer to process wireless calls, it will "slow down" the system, and more people and property will be placed in danger as emergency service responders will not be able to arrive in a timely fashion. QQ Where are 9-1-1 Calls Answered? A: There are answering points throughout the region. Generally, landline 9m 1®1 calls are answered by the municipality where the call originates. For wireless calls, the call generally goes to the nearest cell tower. Because of this, the call can sometimes go to a different municipality, and then need to be transferred, which lengthens the time to process the call. The new improved system will reduce the number of times this happens. �3 A: Regional police, fire and medical departments support this initiative in full because it will save lives and property and secures the safety of the citizens of Oklahoma. Emergency 9-1-1 dispatchers are particularly supportive because of the frustration and angst they feel when they cannot respond to a caller in need. Qm Until improvements are made, how should I respond if I have to call 9-1-1 from my cell phone? A: Emergency calls from wireless phones may not automatically route to the appropriate 9-1-1 call center, or provide all of the details that a call -taker needs. So, callers should be prepared to say what community they are in and, as much as possible, their specific location. Also, the caller must be patient in case the phone call needs to be transferred to the appropriate call center. When making a wireless 9-1-1 call you must tell the call -taker the city that you are calling from, the address of where the emergency is, or recognizable streets or landmarks that can help guide a rescuer. I'! Technology .Shl*ft � \�\� � /a � Millions U.S. Cell a Phone � �yam wee \J "�T r- a System, activated in 1989 designed :handil .y,:. ,y��; }.«a y })o {<� . . !. , . : � ,: m 3 v : .>,, � \}\})\.� / . ; . . • Calls often route to the wrong 9-1-1 center • Call -taker receives no specific location information a mDon't low where they are - Don't know which responders services that location Dispatch takes 3 times longer • Financial drain upon system Current 9-1 fundl"ng � - _. )>r<� -»< going §% >2° >.\ :� <:. . ...§� ., e ,... 00 2004 . ... . .z »2#< 2005 sinceintormation (locally available July) • 9- 1 - 1 agencies must have ability to pay for technological improvements prior to ordering from wireless carriers . THE HONORABLE MAYORi. CITY COUNCIL CITY OF OWASSO CITY MANAGER DATE: November 4, 2005 BACKGROUND The Neighborhood Traffic Calming Program was approved by City Council on October 21, 2003. This program (attached for your review) provides city officials and residents with the opportunity to recommend, select, analyze and critique measures aimed at improving traffic conditions in and around local residential neighborhoods. Councilor Brent Colgan has requested that a discussion of the Neighborhood Traffic Calming Program be included on the Tuesday, November 8, 2005 worksession agenda, ATTACHMENTS: 1. Neighborhood Traffic Calming Program Policy and Procedures TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: NEIGHBORHOOD TRAFFIC CALMING PROGRAM (SPEED HUMP INSTALLATIONS) DATE: October 14, 2003 003,�' 01 Attached is a proposed program for residential traffic calming using speed humps. Background criteria for such installations are included in the program introduction. Also included is the procedure proposed for requesting installation and/or removal of speed humps and criteria to determine potential locations. It is proposed that the program be administered by the Public Works Department. linplcinontation is requested to be January 1, 2004 in order to allow for development of the application and other applicable forms included in the program. Staff recommends Council adopt the Neighborhood Traffic Calming Program as a policy for the City of Owasso for installation of speed humps. ATTACHMENT: ® Proposed Neighborhood Traffic Calming Program City of Owasso Neighborhood Traffic Calming Program Introduction Today, because of the increased dependency of vehicles for mobility, we see a dramatic increase in vehicle speeds and daily neighborhood traffic volume on local streets. Additionally, as delay on arterials has increased, some motorists have decided to bypass the congested arterials and use neighborhood streets to get from one arterial to another or as a shortcut to their destination. When concerns regarding traffic speeds, pedestrian safety and cut -through traffic arise in residential areas, it is often frustrating for both residents and traffic engineers. Neighborhoods often request a quick fix solution such as enforcement, reduction in posted speed limits or the addition of stop signs. This type of fix often increases the pressure to implement haphazard solutions that may not be in the best interests of the neighborhood, the city or the traveling public. Traffic calming involves the application of engineering techniques to physically change the character of streets, improve pedestrian safety and encourage drivers to obey speed limits. A variety of physical devices can be used to alter the geometry of the street, along with more traditional traffic engineering techniques to slow traffic. Generally, a successful traffic calming plan is not a single device, but rather- a series of integrated improvements to slow traffic and/or direct traffic to more appropriate routes. The use of traffic calming devices must be carefully documented so that they are not used inappropriately or too frequently. A four -phased procedure is typically used by which traffic calming devices are requested, evaluated for appropriateness and implemented: • Documentation of the problem and the need for traffic calming devices; ® The collection of field reconnaissance and traffic study data; ® Selecting the proper device to correct the problem; and ® Monitoring the effectiveness of solving the problem once the devices) are installed. It is the intention of the City of Owasso Neighborhood Traffic Calming :Program to address traffic problems and concerns on local streets and applies to all residential subdivision streets in the City of Owasso. While not intended to make streets play areas for children or adults, the Program is intended to generally improve safety for pedestrians, bicyclists and others who travel along or across these streets. Current City Practices The residential speed limit in the City of Owasso is 25 miles per hour. Initial attempts to provide traffic calming has centered around stop sign installations to affect speeding and cut -through drivers on collector and local residential streets. Since February 1995, the city has administered the Policy of Residential Neighborhood Traffic Control, This policy sought to discourage all traffic from traveling at excessive speeds through neighborhoods. As more multi -way stop signs are installed, there are fewer and fewer reasonably spaced locations for sign installations. Additionally, stop signs have not allows been effective and may present a greater risk due to Page 2 Neighborhood Traffic Calming Program driver failure to stop. These guidelines provide city officials and residents with the opportunity to recommend, select, analyze and critique measures aimed at improving traffic conditions in and around local neighborhoods. Proposed Traffic CalminLT Implementation Plan The Institute of Transportation Engineers (ITE) defines traffic calming in the following manner: "Traffic calming is the combination of mainly. physical measures that reduce the negative effects of motor vehicle use, alter driver behavior and improve conditions for non -motorized street users. " Depending on the specific location and the residential street classification, the purpose of traffic calming is to restore streets to their intended function to provide combinations of mobility and accessibility. Experiences in other localities have shown that traffic calming is not a program that can be implemented under strict guidelines. Various solutions are often available and a successful program depends on staff and citizens that are willing to work together toward a common goal. Recommended Practices Based on cost, ease of construction and availability of materials, the speed hump is recommended to be the primary traffic calming device for existing residential and collector streets in Owasso. In general, speed humps have been found to reduce traffic speed, volumes and accidents. In addition, they discourage through traffic from using a local street as an alternative route to inconvenient or congested arterial and collector streets. Traffic Calmir_a Process Planning The traffic calming process is planned at the neighborhood level, but implemented on an uninterrupted street segment basis. Planning on a neighborhood -wide basis will help to identify if solving a problem on one street shifts it to another street. Additionally, an opportunity to plan for a comprehensive series of devices that will work together to improve the traffic operations of a neighborhood will be used. Public Involvement A. successful traffic calming program must involve the public and clearly be understood by all participants. Participation by those living along the affected street and adjacent registered neighborhood associations is essential. Homeowners living along the affected street segment will be asked to complete petitions that account for their participation and either affirm or not affirm their support for the installation(s). The requester of the traffic calming device(s) will solicit the neighborhood(s) for signatures and submit the petition. Additionally, registered homeowner associations that are directly affected will be ask to complete a statement that acknowledges adjacent streets to the traffic calmed street may see an increase in traffic and/or speed. Page 3 Neighborhood Traffic Calming Program Funding Traffic calming measures will be funded using approved capital fiends included in the annual budget. Warranted and approved traffic calming measures will be identified and prioritized for installation according to the established criteria. The application date on approved installations will serve as secondary criteria. Installation will commence and continue based on the availability of capital funding as outlined in the current and adopted budget. Authority and Scope The Director of Public Works will administer the traffic calming program. In accordance with established procedures, the Director will have responsibility to develop application forms, install or remove traffic calming devices. The effective date for the traffic calming program is January 1, 2004. Page 4 Neighborhood Traffic Calming Program Procedure ® Receipt of Traffic Calming Request (Application) Requests for traffic calming measures can be made by individual residents or neighborhood associations using an application available from the Public Works Department. In addition, City staff may identify an area as a problem and a sponsor resident must be determined prior to the project proceeding forward in the manner described below. ® Acknowledgment .Acknowledgement will be sent to the individual (contact person) making the inquiry. That person must reside on the requested street segment within the boundaries defined on the traffic calming application. The acknowledgement will confirm that a study is underway and will indicate an anticipated completion date. Define the study area/problem To be eligible for consideration, a street must serve areas that are primarily residential. On finding that the identified street meets this standard and is eligible for traffic calming, the Public Works Department Engineering Division staff will identify the limits of the street to be subject to the study process. ® Collect DataNerify Problem Engineering Division staff will commence with both data collection and review of existing operational and geometric characteristics of the street in question. Eligibility for a traffic calming installation will be verified by checking collected data to the warrants and a review of the operational and geometric characteristics of the street segment. Data to determine warrants for the installation of the speed hump will be collected by Engineering Division staff. A street will warrant traffic calming if it meets the following criteria: ® The street shall not have more than one traffic lane in each direction. ® The street shall have a regulatory speed limit of 25 mph or less. ® The 85th percentile speed on the street section must be at least 10 mph over the regulatory speed limit. The street has more than 500 vehicles in a 24 hour period. The average daily traffic must be less than 5,000 vehicles per day Develop Plan of Traffic Calming Measure If the street segment meets criteria and warrants for traffic calming, a sketch plan of the proposed traffic calming measure to be utilized will be prepared by Engineering Division staff. If the requested street does not meet criteria and warrants, the requestor will be notified through the U. S. Postal Service. No further study action will be taken. Page S Neighborhood Traffic Calming Program ® Notification/Evidence of Support Upon determination that a street meets the criteria for speed hump installation, the Public Works Department will notify the applicant of the status of their request. The applicant will be informed of the requirement for a support petition, verification statement and Homeowners Association endorsement. The Public Works Department will supply forms to the applicant, along with the sketch plan for the installation and a map to be used to show households and businesses that are to be included in the petition area Petition The applicant(s) or other neighborhood representatives will be required to circulate a petition before the City takes any action to implement the speed hump installation plan. A petition from adjacent residents and business owners is required. The petition must document that at least two- thirds (67%) of all households and businesses adjacent to the project support the installation of speed humps. All properties within the affected area must be accounted for, either by signature and indication of preference (in favor or oppose) or by written statement by the contact person why a specific property was not represented. Requests with either no petition or with a petition that does not account for all properties will be considered incomplete and will not further the process. Verification Statement A verification statement confirming the signatures on the speed hump petition are valid and represent at least two-thirds (67%) of the households/businesses adjacent to the project street is required from the applicant. Both property owners and renters are allowed to sign the petition. Each household and business address is entitled to one signature. If both the owner of a property and tenant submit a signature, the owner's signature will override the tenant's If the petition is found to be invalid the complainant(s) will be given an opportunity to re -process the petition and submit it a later date. If a sufficient petition cannot be obtained the City will discontinue the traffic calming efforts at the location. _Homeowners Association Endorsement Registered neighborhood associations adjacent to the street segment area will be asked to sign a statement endorsing the traffic calming installation. If the subdivision does not have a homeowners association, then this endorsement is not applicable. The applicant will deliver the completed forms to the Public Works Department. Each form will be authenticated by Engineering Division staff. ® Ranking Traffic Calming Sites After meeting operational, geometric and general warrant criteria, traffic calming projects will be prioritized on a citywide basis. This action ensures proper allocation of city resources and it ensures an equitable process to citizens. Page 6 Neighborhood Traffic Calming Program Projects will be ranked for funding and installation according to assigned points on the basis of: ® 85th percentile speed, ® 24-hour traffic volume, ® Total number of reported crashes over a two-year period, and ® Proximity to special traffic generators. The street segment installation accumulating the greatest number of points will be considered to have the highest priority. Among project installations with the same rank, higher priority will be given to the application with the earliest application date subsequent to the effective date of the traffic calming program. Page % Neighborhood Traffic Calming Program Speed Hump Installation► and Removal Criteria Speed Bump Location Considerations ® The street shall provide access (via a driveway or on -street parking) to abutting residential and/or commercial properties (residential local or collector streets). Residential properties include multiple dwellings such as apartment complexes ® The street shall not have more than one traffic lane in each direction. ® The street shall have a regulatory speed limit of 25 mph or less. ® The 85th percentile speed on the street section must be at least 10 mph over the regulatory speed limit. ® Speed humps should not be located in a horizontal curve, on vertical curves where visibility of the hump is restricted, or on the approaches to these curves. ® For speed hump installation, the street should have curb and gutter. Considerations may be given to streets without curb and gutter. In such cases, special care should be used to accommodate drainage and prevent vehicle run-arounds. ® Street segment boundaries identified for traffic calming should be uninterrupted segments of street (i.e., no stop signs). If an applicant does identify a street segment with interrupted points, then the project plan may direct the existing interrupted points be removed. ® Speed humps will not be located in front of a driveway or within an intersection. Speed humps shall be kept a minimum of 100 feet from the near curb line of an intersecting street. ® Speed humps will not be located over manholes or adjacent to a fire hydrant. ® Speed humps located near drainage inlets will be placed immediately downstream of the inlet. Speed humps will be located as near as practical on property lines to minimize the intrusion of the speed hump on abutting property frontages. ® To the extent possible, speed humps will be located near existing mid -block street lighting. A speed hump will not be located in front of a property if the occupant objects to its placement or, in the case of multiple dwellings, if a majority of the households on the property object to its placement, Fulfillment of this requirement is the responsibility of the applicant (contact person). The average daily traffic trust be less than 5,000 vehicles per day to qualify for speed humps. Speed Dump Spacing and Location ® Speed humps will typically be placed 200 to 600 feet apart. Other spacing may be used upon based on engineering judgment. ® On single short blocks (300 to 500 feet), a single speed hump will be positioned near the mid -point. On single blocks of moderate length (500 to 1,000 feet), a two speed hump configuration at third points will be used. Page 8 Neighborhood Traffic Calming Program ® On very long blocks (1,000 to 1,600 feet), three speed humps will be placed on approximate quarter points. ® On lengthy continuous street segments or segments comprised of a number of blocks, desirable interior speed hump spacing will be 400 to 600 feet. ® A street segment or block must be at least 300 feet to qualify for speed hump installation. Speed Hump Removal Citizens may request a street segment be reviewed for the possible removal of some or all of the existing humps. An application will be available from the Public Works Department. The affected area will be determined by Public Works Department Engineering Division staff and will include primarily those properties facing or abutting the street segment on which speed humps are located. A property will be considered part of the affected area if its only ingress and egress route requires traveling over existing speed humps requested to be removed. The removal request must originate from a resident, business, or entity whose property is within the affected segment area. The affected area will be determined by Public Works Engineering Division staff and will include primarily those properties facing or abutting the street segment on which speed humps are located. A property will be considered pant of the affected area if its only ingress and egress route requires traveling over existing speed humps requested to be removed. Notification / Evidence of ,Support Subsequent to the application for speed hump removal on a segment, a map of the affected area will be prepared and a petition packet sent to the applicant (contact person) for documenting support for the removal. All properties within the affected area must be accounted for, either by signature and indication of preference (in favor or oppose) or by written statement by the contact person why a specific property was not represented: There muss_ be at least a 67 percent evidence of support to further the process. Requests with either no petition or with a petition that does not account for all properties will be considered incomplete and will not further the process. The specific street segment indicated on the removal application will be the basis to identify the speed humps for removal. Final determination for the removal will be at the discretion of the City of Owasso Ptiblic Works Department staff. Page 9 Neighborhood Traffic Calming Program Eased on engineering judgment, the review process may recommend removal of none, some, or all of the speed humps. Factors considered, but not limited to, are: a. Existing speed hump locations and spacing b. Stop/yield signs along the segment c. Historical and existing traffic speed and volume information d. Collision History e. Presence or absence of sidewalks, schools and parks If speed studies conducted along the requested segment or portions of the segment show the 851h percentile speed is greater than or equal to 10 mph over the posted speed limit, then no hump removal will occur along the segment or portion of the segment represented by the study. In addition, the city reserves the right to remove any traffic calming measure that is potentially unsafe and impairs the public safety and welfare. Design Standards, Construction, and Maintenance The City of Owasso Public Works Department will prepare and maintain current design standards and installation and removal procedures for speed humps and other traffic calming devices in accordance with current design practices and criteria. Design and construction or removal of traffic calming devices along with associated pavezrient markings and signs will be the responsibility of the Public Works Department. Future maintenance of traffic calming devices will be the responsibility of the City of Owasso. im, MICRON Public Works receives Traffic Calming Application ° Acknowledge applicant ° Define study area/problem • Collect data/verify problem Letter toapplicant No Warrants that requested street met? does not meet criteria Yes Close° Prepare sketch plan ofproposed speed hump request installation Prepare map ofarea tobeincluded inpetitions | , Forward applicant plan, map and petition packet Applicant completes petitions, verification form and Homeowners Association endorsement (if applicable) and returns to Public Works Department Letter toapplicant No Residents that plan was not approve plan? Yes Close~ Authenticate petition and other forms request " Prioritize installations for fund ing/inotoUahon Schedule work � ~ Close out project SPEED HUMP SCHEMATIC Not to Scale Curb and gutter Curb and gutter 6 feet 2 — 10 feet 6 f7et I Section - Not to Scale City of Owasso Public Works Department Neighborhood Traffic Calming Program Project Eligibility & Prioritization Workshoet Page I of 2 Applicant: Date Received: • The street segment has no more than one traffic lane in each direction. • The street segment or block is at least 300 feet long. • The street segment is within uninterrupted boundaries (i.e., no stop signs). • The 851h percentile speed must be at least 10 mph over the regulatory speed limit. • The street segment has more than 500 vehicles in a 24-hour period. • The average daily traffic count must be less than 5,000 vehicles per day. 85th percentile speed _mph Average daily traffic count Percent of vehicles exceeding the posted speed limit by more than 10 mph Is street segment eligible for speed hump(s)? Yes - No - Is street segment eligible for multi -way STOP signs? Yes - No Comroonw Neighborhood Traffic Calming Program Project Priorltlzatlon Worksheat Applicant: Date Received: Location Requested: Eligible street segments will advance to selection scoring and prioritization. A detailed evaluation will generate information about rating criteria to be used in determining priority. Eligible projects will be ranked on the basis of: CRITERIA BASIS FOR POINT ASSIGNMENT Speed 5-points assigned for every mph greater than 5 mph above the posted speed limit (using the full day 85" percentile speed). Traffic Volume 1-point assigned for every 100 vehicles per day. Auto Accident 5-points assigned for each recorded accident (15-points if it is a History disabling Injury accident) per mile of roadway (based on the past three years). 5-points assigned for every school and park within 500 feet of the Pedestrian Impact area. 2-points for any (not for each) retail, commercial or other Generators Institutional (including churches) uses exist within 500 feet of the project area, Rankin for Speed: Traffic Volume: Auto Accident History - Pedestrian Generators: TOTAL SCORE RANKING: DATE or RANKING: Note: Arnong project installations with the same rank, higher priority will be given to the application(s) with the earliest application date subsequent to the effective date of the traffic calming program. Eligible projects that have not been built within 12 months of the date of receipt of the application will be assigned an additional 1 -point for each month thereafter, § / y,�\.xl ^\ \ } ! l % . : !