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Home My WebLink About2005.11.15_City Council AgendaTYPE OF MEETING: Regular DATE: November 15, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, November 10, 2005. M. Stevens, Admi�tive Assistant AGENDA 1. Call to Order Mayor Craig Thoendel 2. Invocation Bruce McCarty, Owasso First Assembly; 3. Flag Salute 4. Roll Call S AAgendas \Council \2005\ 1 115. doe Owasso City Council November 15, 2005 Page 2 5. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the November 1, 2005 Regular Meeting and the November 8, 2005 Special Meeting. Attachment # 5 -A B. Approval of Claims. Attachment # 5e•B C. Acknowledgement of receiving the monthly FY 20052006 budget status report. Attachment # 5 ®C 6. Consideration and appropriate action relating to a request for Council approval of a budget amendment to the FY 2005 ®2006 General Fund; and, a supplemental appropriation increasing expenditures in the Park Department Budget and the Veteran's Memorial Fund. Ms. Bishop Attachment #6 Staff will recommend Council approval of a budget amendment to the FY 2005 ®2006 General Fund increasing the estimate of revenues in the amount of $75,000; and, approval of a supplemental appropriation increasing expenditures in the amount of $75,000 in the Park Department Budget and $7,400 in the Veteran's Memorial Fund. 7. Consideration and appropriate action relating to a request for Council approval of annexation request OA 05 -09. Mr. McCulley Attachment #7 Staff will recommend Council approval of annexation request OA 05-09, containing approximately 34 acres, more or less, located southwest of the intersection of E. 96th Street North and N. 145th East Avenue. S AAgendas \CounciI \2005 \l l 15.doe Owasso City Council November 15, 2005 Page 3 8. Consideration and appropriate action relating to a request for Council approval of a final plat for Coffee Creek 11. Mr. McCulley Attachment #8 Staff will recommend Council approval of the final Plat for Coffee Creek 119 located on the west side of N. 145th East Avenue, just south of Coffee Creek Estates. 9. Consideration and appropriate action relating to a request for Council approval of a final plat for Urgent Care of Green Country. Mr. McCulley Attachment #9 Staff will recommend Council approval of the final Plat for Urgent Care of Green Country, located on the southeast corner of E. 103rd Street North and the Owasso Expressway. 10.E Consideration and appropriate action relating to a request for Council approval of a Planned Unit Development, OPUD 05 -02. Mr. McCulley Attachment #10 �z Staff will recommend Council approval of the Planned Unit Development, OPUD 05 -02, t containing approximately 241.74 acres, located on the east side of N. 129th East Avenue between E. 116th Street North and E. 126th Street North. 1.1. Consideration and appropriate action relating to a request for Council approval of a minor amendment to the Bailey Ranch Estates Planned Unit Development, OPUD 12. Mr. McCulley Attachment #I I tit Staff will recommend Council approval of a minor amendment to the Bailey Ranch Estates Planned Unit Develo ment OPUD 12 =a p , ,permitting side yard setbacks of five feet ;, on each side of dwellings. S: \Agendas \Counci 82005\ l 11 5. doc Owasso City Council November 15, 2005 Page 4 12. Consideration and appropriate action relating to a request for Council adoption of Resolution No. 2005 ®19, a resolution by the Owasso City Council urging approval of a proposition before Tulsa County voters, funding the implementation of an Enhanced 911 system for cellular telephones. Mr. Yancey Attachment # 12 Staff will present Resolution No. 2005 -19 and will be prepared to respond to questions relating to the proposed wireless telephone fee. 13. Consideration and appropriate action relating to a request for Council acceptance of the FY 2004-2005 Street Overlay Projects and authorization of final payment. Ms. Stagg Attachment # 13 Staff will recommend Council acceptance of the FY 04 ®05 Street Overlay Projects and authorization for final payment to Becco Contractors, Incorporated of Tulsa, Oklahoma in the amount of $ 127,939.05. 14. Consideration and appropriate action relating to a request for Council approval of an amendment to the Engineering Design Services Agreement between the City of Owasso and Benham Companies, Incorporated for Water System Improvements. Ms. Stagg Attachment #14 Staff will recommend Council approval of Amendment No. 1 to the Engineering Design Services Agreement between the City of Owasso and Benham Companies, Incorporated of Tulsa, Oklahoma for Water System Improvements, in the total amount of $ 132,797. S A\Agendas \Council \2005\ 1115. doc Owasso City Council November 15, 2005 Page 5 15. Consideration and appropriate action relating to bids received for the Three Lakes Village Street Reconstruction Project. Ms. Stagg Attachment # 15 Staff will recommend the City Council reject all bids and direct the staff to review the scope of work and rebid the project. Such recommendation based on a review of the bids received and lack of appropriated funds necessary to award a contract in the amount bid. 16. Consideration and appropriate action relating to a request for Council approval of Engineering Services Agreements between the City of Owasso and Garver Engineers, LLC; C2A Engineering, Incorporated; Dewberry Deign Group, Incorporated; and Crafton, Tull & Associates, Incorporated for the purpose of developing Conceptual Design Reports for priority intersections identified in the Capital Improvement Project List (N. 145th East Avenue and E. 96th Street North; and, N. Garnett Road and E. 106th Street North; and, N. Mingo Road and E. 96th Street North; and, N. 145th East Avenue and E. 106th Street North.) Ms. Stagg Attachment # 16 Staff will recommend Council approval of Engineering Service Agreements in the amount of $25,000 each, for a total amount of $100,000, between the City of Owasso and Garver Engineers, LLC, C2A Engineering, Incorporated, Dewberry Design Group, Incorporated, and Crafton, Tull & Associates, Incorporated for the purpose of developing Conceptual Design Reports for priority intersections identified in the Capital Improvement Project List. 17. Report from City Manager. 18. Report from City Attorney. 19. Report from City Councilors. S AAgendas \Council\2005\ l 115.doc Owasso City Council November 15, 2005 Page 6 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 21. Adjournment. S AAge nd as \Co u nci I \2005\ l 1 15. doe OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 1, 2005 The Owasso City Council met in regular session on Tuesday, November 1, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 28, 2005. ITEM 1. CALL TO ORDER The meeting was called to order at 6:33 p.m. ITEM 2. INVOCATION The invocation was offered by Reverend James Stotts, Fellowship Tabernacle. ITEM 3. FLAG SALUTE Cub Scout Pack 840 Viper Patrol presented the American and Oklahoma flags and led the flag salute. ITEM 4. ROLL CALL PRESENT Craig Thoendel, Mayor Brent Colgan, Councilor Wayne Guevara, Councilor Susan Kimball, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ABSENT Steve Cataudella, Vice Mayor ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF INITIATIVE, FOLLOWED BY A PUBLIC SERVICE ANNOUNCEMENT Lynn VanDeventer, a member of the Owasso Character Council, presented to the Council Initiative, the Character Trait of the Month for November, 2005. Owasso City Council November 1, 2005 ITEM 6. PRESENTATION OF EMPLOYEE OF THE MONTH Mr. Ray introduced Steve Irby, Assistant Chief of the Owasso Fire Department, as the City's Employee of the Month for November, 2005. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING "1:O A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 18, 2005 Regular Meeting. B. Approval of Claims. C. Approval of Ordinance No. 832, an ordinance approving annexation request OA - 5--08, containing approximately 241.74 acres, more or less, located on the east side of North 129'1i East Avenue between East 116th Street North and East 126t1i Street North. Mr. Colgan moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims totaling $338,212.68, self- insurance medical claims & fees totaling $66,621.95 and payroll claims totaling `6319,172.76. Before Councilor Kimball cast her vote, she made a statement regarding the expenditure for the Baseball Tournament in the amount of $3,500.00 listed on the Claims List. Ms. Kimball stated the item was first presented to the Council at the July 19, 2005 Regular Council Meeting, and although she voted in favor of the item, she believed it was not presented in the proper manner and she felt she must state for the record her disapproval of the way the item was rushed through the agenda. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. N Owasso City Council November 1, 2005 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2005 -15, A RESOLUTION AMENDING THE PRIORITY DETERMINATION OF THE CAPITAL IMPROVEMENTS PROJECTS Mr. Miles presented the item. Ms. Kimball moved, seconded by Mr. Colgan, for Council approval of Resolution No. 2005 -15, setting the following Capital Improvements Project Priorities: 1) Silver Creek watershed drainage improvements 2) YMCA improvements 3) Sports Park expansion 4) Additional fire stations 5) Widening of East 96th Street North, east of North Garnett Road 6) Widening of North Garnett Road between East 86th Street North and East 96t1' Street North 7) Engineering and Design for the East 96th Street North and North 145th East Avenue Intersection, the North Garnett Road and East 106th Street North Intersection, the North Mingo Road and East 96th Street North Intersection, and the North 145th East Avenue and East 106th Street North Intersection YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. ITEM 9 . CONSIDERATION AND APPROPRIATE T ON RELATING TO A REQUEST O. COUNCIL GRANT; APPROVAL OF A BUDGET AMENDMENT TO THE FY 2005-2006 GENERAL FUND; AND, A SUPPLEMENTAL APPROPRIATION INCREASING EXPENDITURES IN THE FIRE DEPARTMENT Chief Clark presented the item. Mr. Colgan moved, seconded by Ms. Kimball, for Council acceptance of a FEMA grant in the amount of $52,099.00; and, approval of an amendment to the FY 2005 -2006 General Fund Fire Services Budget increasing the estimate of revenues in the amount of $52,099.00; and, approval of a supplemental appropriation increasing expenditures in the amount of $52,099.00 in the Fire Department Budget. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. I Owasso City Council ITEM 10. REPORT FROM CITY MANAGER None ITEM I I. REPORT FROM CITY ATTORNEY None ITEM 12, REPORT FROM CITY COUNCILORS RMI, ITEM 13. NEW BUSINESS None ITEM 14. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Guevara, to adjourn. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4-0 and the meeting was adjourned at 7:01 p.m. Pat Fry, Minute Clerk 11 November 1, 2005 Craig Thoendel, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, November 8, 2005 The Owasso City Council met in a special meeting on Tuesday, November 8, 2005 in the Main Conference Room at City Hall, 111 N. Main Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 PM on Friday, November 4, 2005. ITEM 1: CALL TO ORDER. Councilor Kimball called the meeting to order at 6:10 PM. PRESENT Craig Thoendel, Mayor (in at 6:40 PM) Susan Kimball, Councilor Brent Colgan, Councilor Wayne Guevara, Councilor A quorum was declared present. ABSENT Steve Cataudella, Vice Mayor ITEM 2: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT Mr. Rooney reviewed the items from the Planning Commission and explained that all items had been unanimously approved at that meeting. Staff commented that unless there were concerns expressed, all of the above items would be placed on the City Council agenda for action on November 15, 2005. ITEM 3: DISCUSSION RELATING TO PUBLIC WORDS DEPARTMENT ITEMS A. THREE LAKES STREET REPAIR BIDDING RESULTS B. AMENDMENT TO THE ENGINEERING DESIGN SERVICES AGREEMENT FOR WATER SYSTEM IMPROVEMENTS Mr. Rooney reviewed the above items. A review of the bidding process, publication dates, and the results of the bid opening were conducted regarding the Three Lakes Street Repair Project. It was explained that staff is planning on recommending the City Council reject the sole submitted bid and for staff review the bid specifications for areas in order to make bidding on the project more attractive. Mr. Rooney also reviewed the need to amend the engineering design services agreement for the water system improvements due to the relocation of the Tulsa service line. The amount of the amendment would be $132,797. Both items will be forwarded to the City Council for action at the November 15, 2005 regular meeting. Owasso City Council November 8, 2005 Mr. Ray reviewed the above items. It was explained that the applicable above items would be _forwarded to the City Council for action at the November 15, 2005 meeting. FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307 (E)(I). Councilor Kimball moved, seconded by Councilor Guevara, to enter into executive Session. All were in favor and the Council entered Executive Session at 7:05 PM. The Council exited Executive Session at 8:47 PM. IYi[�I 11 l ► ►1 ► 1 Councilor Guevara moved, seconded by Councilor Colgan, to adjourn. All were in favor and the meeting was adjourned at 9:25 PM. Craig Thoendel, Mayor I CITY OF0WA3SO CLAIMS TO BE PAID 11/15/05 VENDOR DESCRIPTION AMOUNT AEP/PSO STREET LIGHTS 10.49 TREASURER PETTY CASH AC REFUND 20.00 REFUND TOTAL -------- �O.49 TREASURER PETTY CASH MILEAGE-JACKSON 147.03 MARR|UTT CONFERENCE CENTER LODGING-JACKSON 87.00 OK MUNICIPAL LEAGUE FALL CONFERENCE-JACKSON 95.00 MUNICIPAL COURT DEPT TOTAL -------- TREASURER PETTY CASH CITY MGR EXPENSE 8024 TREASURER PETTY CASH CITY MGR EXPENSE 160.44 OFFICE DEPOT OFFICE SUPPLIES 00.31 TREASURER PETTY CASH CITY LOGO DECALS 20.00 C|NGULARVV|RELE88 PHONE USE-RAY 8021 OK ASSOC 0F MUNICIPAL ATTORNEYS C0NFERENCE'L0K8BARD| 75.00 OSU BUSINESS EXTENSION SEMINAR-ROONEY 185.00 TREASURER PETTY CASH MEETING EXPENSE 00.09 GAMS CLUB OPERATING SUPPLIES 37.35 TREASURER PETTY CASH EMPLOYEE RECOGNITION 5745 TRIAD PRINTING BANNERS 70425 MANAGERIAL DEPT TOTAL TREASURER PETTY CASH CHECKS 48.50 OFFICE DEPOT OFFICE SUPPLIES 30.84 ALL COPY SUPPLIES TONER CARTRIDGE 30.00 CARD CENTER KEY ACCESS CARDS 39.60 TREASURER PETTY CASH MILEAGE-BISHOP 132.00 FINANCE DEPT TOTAL 30-------- O.84 DANE, JULIE TUITION REIMBURSEMENT 132.75 TREASURER PETTY CASH MEETING EXPENSE 22.85 ALL COPY SUPPLIES TONER CARTRIDGE 00.00 CHARACTER FIRST! BULLETINS/GUIDES/CALENDARS 380.70 INTEGRITY FOCUS CHARACTER CONSULTATION 550.00 NEIGHBOR NEWSPAPER EMPLOYMENT ADVERTISING 80.25 WORLD PUBLISHING COMPANY EMPLOYMENT ADVERTISING 217.94 AMERICAN BACKGROUND CHECKS BACKGROUND CHECKS 94.10 OSU BUSINESS EXTENSION SEM|NAR'DEMP8TER 105.00 TREASURER PETTY CASH MEAL-DANE 7.00 TREASURER PETTY CASH MILEAGE 18.90 REASORS MEETING EXPENSES 7.17 REASORS MEETING EXPENSES 1370 TREASURER PETTY CASH CHAMBER'HUNT/DANE/DE0YP8TER 21.00 TREASURER PETTY CASH MEETING EXPENSE 749 HUMAN RESOURCES DEPT TOTAL OFFICE DEPOT OFFICE SUPPLIES 80.00 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 1.032.05 PYRAMID COMMUNICATIONS TELEPHONE HEADSET 200.00 CHARNEY. BUSS, &WILLIAMS LEGAL SERVICES 2.302.50 VENDOR DESCRIPTION AMOUNT AMERICAN WASTE CONTROL REFUSE SERVICE 129.00 AEP /PSO 10/05 USAGE 4,909.65 NEIGHBOR NEWSPAPER LEGAL NOTICES 100.80 SOUTHWESTERN BELL PHONE USE 192.22 TULSA COUNTY CLERK FILING FEES 56.00 MILLENNIUM JOINT VENTURES REPLACEMENT WHEEL 115.00 GENERAL GOVERNMENT DEPT TOTAL 9,177.22 WAL -MART COMMUNITY CABLE TIES 1.48 OFFICE DEPOT OFFICE SUPPLIES 63.96 OFFICE DEPOT OFFICE SUPPLIES 31.98 VIDEO REVOLUTIONS BATTERIES 99.98 SAMS CLUB OPERATING SUPPLIES 7.44 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 78.17 CDW GOVERNMENT PHOTOSHOP SOFTWARE 22.23 BURR KANNADY INSPECTION SERVICES 306.12 BURR KANNADY MILEAGE 214.28 TULSA COUNTY CLERK LIEN RELEASES 26.00 TULSA COUNTY MIS DIAL UP SERVICE 60.00 CINGULAR WIRELESS PHONE USE - MCCULEY 31.74 CINGULAR WIRELESS PHONE USE -WILES 40.06 COMMUNITY DEVELOPMENT DEPT TOTAL 983.44 RIDGWAYS INKJET PRINTER PAPER 224.62 OFFICE DEPOT OFFICE SUPPLIES 24.68 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 86.63 ENGINEERING DEPT TOTAL 335.93 OFFICE DEPOT OFFICE SUPPLIES 57.93 WAL -MART COMMUNITY OFFICE SUPPLIES 34.96 CARD CENTER KEY ACCESS CARDS 59.40 OK MUNICIPAL LEAGUE OGITA DUES 50.00 CINGULAR WIRELESS CELL PHONE USE 47.38 TREASURER PETTY CASH MILEAGE- FLINCHUM 17.95 INFORMATION SYSTEMS DEPT TOTAL 267.62 SAMS CLUB OPERATING SUPPLIES 124.77 O'REILLY AUTOMOTIVE OPERATING SUPPLIES 86.38 SAMS CLUB OPERATING SUPPLIES 294.76 CURTIS RESTAURANT SUPPLY OPERATING SUPPLIES 23.46 LOWES COMPANIES PHYSICAL PROPERTY SUPPLIES 117.16 GRAINGER LIGHTS /BALLAST KITS 122.92 EWING TULSA PARTS -WATER LINES CITY HALL 7.41 OKLAHOMA LIGHTING DISTRIBUTORS PHYSICAL PROPERTY SUPPLIES 81.80 RADIO SHACK PHYSICAL PROPERTY SUPPLIES 20.97 SMALLEY EQUIPMENT SUPPLIES -OLD CENTRAL 102.38 FIZZ -O WATER REGULATOR -WATER FOUNTAIN 10.75 AMERICAN HOSE & SUPPLY PHYSICAL PROPERTY SUPPLIES 7.27 FADLER CO ALUMINUM ICE SCOOPS 23.97 T -SHIRT EXPRESS ETC HATS 59.14 UNIFIRST CORPORATION UNIFORM RENTAL 99.61 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 570.89 BAILEY EQUIPMENT MINOR EQUIPMENT 101.58 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DOC MEAL 70.89 C|NGULARVV|RELESS CELL PHONE USE 23.70 C|NGULARVV|RELESS CELL PHONE USE 2370 SOUTHWESTERN BELL PHONE USE 130.53 SUPPORT SERVICE DEPT TOTAL -------- 2,110.04 SHERWIN-WILLIAMS PAINT K8A|NTSUPPL|EG 110.01 AEP/PSD 10/05 USAGE 15.81 VERDIGRIS VALLEY ELECTRIC CEMETERY USAGE 17.14 CEMETERY DEPT TOTAL ---�5 2.0 6 OVVASSO FOP LODGE #148 LEGAL DEFENSE FYO6 122�50 DELL MARKETING L.P. TONER CARTRIDGE 129.98 OFFICE DEPOT OFFICE SUPPLIES 7028 ONYX CORPORATION PRINTER CARTRIDGES 54.03 OFFICE DEPOT OFFICE SUPPLIES 120.00 NATIONAL IMPRINT CORP PR HANDOUT MATERIALS 570.06 PACK & MAIL PLUS ORDINANCE BINDERS 53.20 WEST GROUP PAYMENT OKLAHOMA STATUTES 100.00 GALL'S INC UNIFORM SUPPLIES 141.48 OFFICE DEPOT OPTICAL MOUSE 14.95 SOUTHERN AGRICULTURE CANINE FOOD 37.99 SAM8CLUB OPERATING SUPPLIES 18.08 VVAL'MARTCOMMUN|TY LAB EQUIPMENT/FIRST AID KITS 13024 POLICE PETTY CASH KEYS/LOCK 29.84 THE HUNTING SHACK AMMUNITION 4.100.00 GALL'S COLLARBRAGS/RA|NCOAT 499.88 CITY GARAGE CITY OFOWASSO VEH|CLEK4A|NT 5.172.70 REASORS PHOTO PROCESSING 5.98 OVVASSO FITNESS ZONE PHYSICAL FITNESS PROGRAM 135.00 STAMPER, HOWARD RADIO REPAIR SERVICES 150.00 TULSA REGIONAL MEDCTR TESTING 5824 CITY GARAGE CITY 0FOVVASS0 VEH|CLEMA|NT 453.02 AEP/PS0 10/05 USAGE 3.03722 ACCURATE FIRE EQUIPMENT FIRE EXTINGUISHER SERVICE 82.00 YALE CLEANERS UNIFORM CLEANING 1.001.26 C|NGULARVV|RELESS PHONEUSE'YANCEY 53.13 C|NGULARVY|RELESS PHONE USE 255.11 SOUTHWESTERN BELL PHONEUSE 32.36 0K ASSOC CHIEFS OFPOLICE CONFERENCE-YANCEY 175.00 CARD CENTER CONFERENCE-YANCEY 368.42 POLICE PETTY CASH PER DIEM 10.20 LEE'S BICYCLE SHOP GLOVES/HELMETS 250.92 N|GHTSUN LIGHTS/SIRENS 1.222,35 LYNN PEAVEY CO PRIVACY SCREEN SET 327.90 GALL'S INC PRISONER TRANSPORT SEAT 022.98 RAD|ALLLARSENANTENNA VEHICLE ANTENNAE 00.05 MOTOROLA MOBILE RADIOS 871000 POLICE DEPT TOTAL --�� _-'_--.-- ONYX CORPORATION PRINTER CARTRIDGES 30.90 INFORMATION TECHNOLOGY SOFTWARE SUPPORT 0.579.09 BOB BARKER COMPANY JAIL SUPPLIES 100.04 VENDOR DESCRIPTION AMOUNT SAMGCLUB OPERATING SUPPLIES 48.65 VVAL-MART C0K4MUN|TY PRISONER MEALS 136j2 ALL COPY SUPPLIES PRINTER DRUM 115.00 TOTAL RADIO RADIO MA|NTCONTRACT 675.00 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.08 PUBLIC SAFETY CONFERENCE CONFERENCE-ALLEN 50.00 TULSA TECHNOLOGY CENTER BITS DISPATCHER TRAINING 375.00 POLICE COMMUNICATIONS DEPT TOTAL ---- � �.4_.4- 8AM5CLUB OPERATING SUPPLIES 167.18 FULLERTON WELDING SUPPLIES EUTHAN|ZAT0N CHAMBER SUPPLIES 112.18 CROWBURL|NGAME PARTS 8.43 VVAL-MART CUMMUNiTY SHELTER SUPPLIES 8725 CITY GARAGE CITY OFOVVASS0 VEH|CLEMA|NT 218.09 AEP/P8D 10/05 USAGE 30520 SOUTHWESTERN BELL PHONE USE 32.30 TREASURER PETTY CASH PERD|EK4'HOPK|NS 35.00 ANIMAL CONTROL DEPT TOTAL -------- OFFICE DEPOT OFFICE SUPPLIES 71.18 VVAL-MART C0MMUN|TY SUPPLIES 1.82 LOVVESCOk4PAN|ES BATTERIES 29.70 0TUCKEY.MARK REIMBURSEMENT-OFFICE ITEMS 18.51 ANZSIGNS NAME TAG TAPE 10.80 NAFEC0 BUNKER 8EAR/H ELM ETS/GLOVES 7.035.00 TREASURER PETTY CASH PERD|EK8-STUCKEY 09.00 CITY GARAGE CITY UFOVVASSD VEH|CLEK4A|NT 548.05 CARD CENTER MICROPHONE CLIP 17.78 OFFICE DEPOT FAX MACHINE/BOOK CASES 255.08 AEP/PS0 10/05 USAGE 1.211.33 C|NGULARVV|RELE88 PHONEUSE'CH|EFS 41.53 SOUTHWESTERN BELL PHONE USE 192.40 BEST WESTERN LODGING-SALTS 124.80 OVYASSO FITNESS ZONE GYK8/E{}U|PMENTUSE 90.00 TREASURER PETTY CASH PER DIEM-SALTS 21.00 TREASURER PETTY CASH PERD|EK4'DEK4AURO 40.00 HOLIDAY INN EXPRESS L0DS|NQ'GEABOLT 320.00 STUCKEY.K4ARK PER DIEM 84.00 0K STATE FIRE FIGHTERS ASSOC MEMBERSHIP DUES 184800 FIRE DEPT TOTAL 12,641.87 AEP/PS0 10/05 USAGE 134.78 SOUTHWESTERN BELL PHONE USE 16.18 EMERGENCY PREPAREDNESS DEPT TOTAL ---- O'RE|LLYAUTOMOT|VE HEADLIGHTS 15,72 VANCEBROS K4A|NTSUPPL|EG 30.00 L0VYESCOMPAN|ES BARRICADE BATTERIES 100.20 TRAFFIC & PARKING CONTROL CO SHIPPING FEE 7.93 ATVVOODS PROTCLOTH|NG 27.08 UN|F|RSTCORP0RAT|ON UN|FORMS/PROTCL0TH|NG 54.33 T-SHIRT EXPRESS HATS 30.34 GEORGE & GEORGE SAFETY GLOVES 2347 VENDOR DESCRIPTION AMOUNT TULSA COUNTY B0CC SPEED LIMIT SIGNS 35.00 MILL CREEK LUMBER &SUPPLY GRAVEL MIX 6.08 LOVVESCOMPAN|ES CONCRETE MIX 11.92 CITY GARAGE CITY 0F0VVAS8O VEH|CLEMA|NT 428.45 ATWO0DS DRILL BIT SET/SDCKETADAPTOR 28.80 VANCEBROO M|NOREOU|P/RAKE 39.95 AEP/PSO 10/05 USAGE 1.060.05 AEP/PSO STREET LIGHTS 4.828.37 HERTZ EQUIPMENT RENTAL RENTAL-DELIVERY ROLLER 00.00 SOUTHWESTERN BELL PHONE USE 2021 WATER PRODUCTS MANHOLE RISER 40.00 MAGNUM CONSTRUCTION REPA|R8TREET/TRENCH 8.900�00 TULSA COUNTY BOCC SPEED HUMP SIGNS 120.00 TRUK0U|P LIFT GATE 107400 STREETS DEPT TOTAL 17'38130 ATVY00D3 TRAILER LIGHT REPAIR 14.53 BROWN FARMS SOD SOD 220.00 QU|K8ERV|CE8TEEL STEEL-BRUSH HOG 30.00 BAILEY EQUIPMENT REPA|R/MA|NTGERV|CE 162.85 UN|F|RSTC0RPORAT|0N UN|FORMS/PROTCL0TH|NG 71.88 T-SHIRT EXPRESS HATS 38.34 GEORGE & GEORGE SAFETY GLOVES 23.47 CITY GARAGE CITY OF0VVA38O VEH|CLEMA|NT 183.45 ATVV00D8 NOZZLE 4.88 EQUIPMENT ONE RENTAL-TILLER 85.00 K|RBY&SMITH RENTAL-EXCAVATOR 1.395.00 GRANT TRUCK & EQUIPMENT SALES LIFT GATE 168500 ST{)RK8VVATERK0/\INT DEPT TOTAL ---�� -.---_. LOVYESCOMPAN|E8 REPAIR SUPPLIES 31.37 ATVVO0DS K4A|NTSUPPL|EG 80.09 ACCURATE FIRE EQUIPMENT FIRE EXTINGUISHER SERVICE 20.00 TREASURER PETTY CASH SIGNS/SUPPLIES 43.53 LOVVESCOK8PAN|ES EXPANSION JOINT 7.90 RAINBOW CONCRETE CONCRETE 108.00 LOVVE8COk1PAN|ES MA|NTSUPPL|ES 0.96 ADT SECURITY SERVICES SECURITY SERVICES 43.36 ATW0ODG WORK GLOVES/ANTI FREEZE 37.73 BAILEY EQUIPMENT CHAIN 10.50 UN|F|RGTCORPORAT|ON UNIFORM RENTAL/CLEANING 73.05 CITY GARAGE CITY 0FOVVASSO VEH|CLEK4A|NT 18.54 ACRE PLUS LAWN SERVICE PARKK8UVV|NGS 258.00 AEP/PSO 10/05 USAGE 820.83 SOUTHWESTERN BELL PHONE USE 6621 VVAL-MART C0MK8UN|TY HARVEST FESTIVAL 120.00 CARD CENTER TRAILERS-HARVEST FESTIVAL 225.00 VVAL'MARTCOM&1UN|TY HARVEST FESTIVAL 0024 PARKS DEPT TOTAL 2'025.83 CHARACTER FIRST! BULLETINS 35.00 SAK1SCLU8 OPERATING SUPPLIES 23.54 MURRAYVVOMBLE DOOR REPAIR 285.84 VENDOR DESCRIPTION AMOUNT ROBERTSON PLUMBING SUPPLY SINK REPAIR 63.16 MURPHY SANITARY SUPPLY VACUUM REPAIR 281.10 AEP /PSO 10/05 USAGE 1,184.58 CINGULAR WIRELESS PHONE USE 10.00 SOUTHWESTERN BELL PHONE USE 116.57 FETN COMMUNITY CENTER DEPT TOTAL 2,009.79 OFFICE DEPOT OFFICE SUPPLIES 2.46 AEP /PSO 10/05 USAGE 113.28 OWASSO REPORTER SUBSCRIPTION 36.00 SOUTHWESTERN BELL. PHONE USE 18.95 CHARNEY, BUSS, & WILLIAMS HISTORICAL MUSEUM DEFT TOTAL 170.69 WORDCOM TONER CARTRIDGES 324.95 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 359.51 LONE STAR OVERNIGHT PARCEL 22.27 CINGULAR WIRELESS PHONE USE -HAYES 80.21 TREASURER PETTY CASH PARKING /MEAL 13.82 TREASURER PETTY CASH MEETING EXPENSE 16.50 TREASURER PETTY CASH MEETING EXPENSE 14.23 LIVINGSTON, KEN ECONOMIC DEVELOPMENT DEPT TOTAL 831.49 GENERAL FUND TOTAL 97,834.08 OFFICE DEPOT OFFICE SUPPLIES 146.78 OFFICE DEPOT OFFICE SUPPLIES 17.47 PSI PHARMACEUTICAL SYSTEMS AMBULANCE SUPPLIES 92.88 MEDICAL COMPLIANCE SPECIALTY BIO -WASTE DISPOSAL 200.00 EMSAR SERVICE AGREEMENT 570.00 CINGULAR WIRELESS PHONE USE - OTHERS 34.39 FETN FETN INSTALLATION 850.00 TULSA TECHNOLOGY CENTER BITS TRAINING- MCNICHOL /WALKER 3,474.00 AMBULANCE SERVICE FUND TOTAL 5,385.52 C2A ENGINEERING ENGINEERING SVS- 86 /MINGO 5,200.00 CHARNEY, BUSS, & WILLIAMS LEGAL SERVICES 437.50 CHARNEY, BUSS, & WILLIAMS LEGAL SERVICES 187.50 BECCO CONTRACTORS 96 /GARNETT INTERSECTION 2/1/05 254,687.59 BECCO CONTRACTORS GARNETT RD IMPROVEMENTS 2/1/05 367,399.44 CAPITAL IMPROVEMENTS FUND TOTAL 627,912.03 BOUND TREE MEDICAL TRAINING MANNEQUIN 7,191.50 AMBULANCE CAPITAL FUND TOTAL 7,191.50 INCOG CDBG -ED -04 NSP 432.50 CAPITAL PROJECTS GRANTS FUND TOTAL 432.50 LIVINGSTON, KEN TUITION REIMS 251.25 WAL -MART COMMUNITY FIRST AID KIT 4.83 O'REILLY AUTOMOTIVE OPERATING SUPPLIES 8.95 T -SHIRT EXPRESS HATS/T- SHIRTS 90.86 UNIFIRST CORPORATION UNIFORM RENTAL 104.32 VENDOR DESCRIPTION AMOUNT SAMS CLUB OPERATING SUPPLIES 44.88 CLASSIC CHEVROLET PARTS FOR RESALE 0.03 B&M OIL COMPANY OIL/FLUIDS 580.30 T&VVTIRE TIRES 1.831.04 CROW BURL|NGAME PART FOR RESALE 2.00 C & H BOLT & SUPPLY PARTS FOR RESALE 214.30 FRONTIER INTERNATIONAL TRUCKS PARTS FOR RESALE 244.38 FRICTION PRODUCTS BRAKEREBU|LDERS PARTG'TRASHTRUCK 595.08 OK TRUCK SUPPLY PARTS FOR RESALE 49.13 O'RE|LLYAUTOMOT|VE REPA|RPARTS/RE8ALE 744.50 MASTER PUMPS & EQUIP REGULATOR/RECTIFIER 102.81 AEP/PSO 10/05 USAGE 399.00 C|NGULARVV|RELEGS CELL PHONE USE 23.68 SOUTHWESTERN BELL PHONE USE 201.87 CLASSIC CHEVROLET LABOR REPAIRS 78.82 LENOXVVRECKER SERVICE TOWING-CAPRICE/DUMP TRUCK 357.00 CITY GARAGE FUND TOTAL PPDSULUT|ONS B06203 08.91 PERR|NE, K8C6|VERN, REDEMANN, PLLC K411070 224.00 UNITED SAFETY &CLAIMS THIRD PARTY ADK4|NFEES 1.450.00 CENTRAL STATES ORTHOPEDIC C05055 8043 CENTRAL STATES ORTHOPEDIC R08185 53.82 CENTRAL STATES ORTHOPEDIC R05074 53.02 URGENT CARE DFGREEN COUNTRY B10025 82.88 EASTERN DK ORTHOPEDIC CENTER M03015 101.73 EASTERN OK ORTHOPEDIC CENTER 810294 255.08 WELLS, JACK D VV07294 528.00 WELLS, JACK D VV07294 520.00 6OSVENER, B C/O BRYCEAHILL, H|SATTY S02204 528.00 GOSVENER. B {%O BRYCEAHILL, H|SATTY S02204 528.00 DK TAX COMMISSION SPECIAL TAX UNIT M091 10 192.50 MOODY, JEFF M091 10 7.000.00 TREASURER PETTY CASH FILING FEE 75.00 WORKERS COMP FUND TOTAL INTERNATIONAL INSURANCE BROKERS PROPERTY INSURANCE RENEWAL 30.271.00 COLLISION CENTER OFOVVASSO VEHICLE REPAIR 880�00 SELF INSURANCE FUND TOTAL GRAND TOTAL CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/29/2005 Department Overtime Expenses Total Expenses Municipal Court 0,00 Managerial 0.00 15,014.69 Human Resourses 104.52 6,259.37 Community, Development 0,00 13,444.29 Engineering 0.00 7,470.48 Support Services, 0.00 8,368.87 Central Dis 618.67 9,662.62 Fire 1,008.01 71,865.34 Emergency Preparedness O� -OQ 1 i77198 Streets 188.88 7,533.81 St6rmwater/ROW Maint. 411:831 9,116.07 Park Maintenance 0.00 7,514.14 'Community-Senior Center 0.00 "714'11 Historical Museum 0.00 2,462.56 Economic"Develop'ment 0,00 8 � General ,,Fund Total ,1 $8,835:01 21 A Ambulance Fund Fund Total $262.76 $18140.49, Emergency 911 Fund Worker's Comp Self-Insurance Fund CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #78*a VENDOR DESCRIPTION AMOUNT AETN& HEALTHCARE MEDICAL SERVICE 20.320.39 HEALTHCARE MEDICAL SERVICE 20185.48 HEALTHCARE DEPT TOTAL 40,521.87 DELTA DENTAL DENTAL MEDICAL SERVICE 1.215.00 DENTAL MEDICAL. SERVICE 1.070.10 DENTAL MEDICAL SERVICE 1.056.50 DENTAL MEDICAL SERVICE 1.282.00 AD&4|NFEES 1.580.10 DENTAL MEDICAL SERVICE 3.670.03 DENTAL MEDICAL SERVICE 1.480.00 DENTAL MEDICAL SERVICE 2829.40 DENTAL DEPT TOTAL 14.804.53 V3P ADKX|NFEE0 871.38 VISION DEPT TOTAL 871.38 HEALTHCARE SELF INSURANCE FUND TOTAL 56197j9' CITY OF OWASSO GENERALFUND FISCAL YEAR 2005 -2006 Statement of Revenues & Expenditures As of October 31, 2005 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTALREVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance M A �.o z: Beginning Balance Ending B MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET' $ 1,079,961 $ 4,381,380 $ 13,982,500 31.33% 26,711 115,209 402,000 28.66% 35,889 139,979 325,880 42.95% 17,405 67,680 187,360 36.12% 1,214 72,601 322,500 22.51% 4,629 16,116 109,600 14.70% 1,165,808 - 4,792,964 15,329,840 31.27% 892,547 2,652,644 8,341,970 31.80% 56,147 160,300 567,255 28.26% 82,462 295,357 1,071,534 27.56% 72,831 204,962 1,807,576 11.34% 1,103,987 3,313,262 11,788,335 28.11 61,821 1,479,703 31,54-1- 5 41.78% 679,228 2,800,177 8,748,000 32.01% (981,341) (4,150,566) (13,541,850) 30.65% (302,114) (1,350,389) (4,793,850) 28.17% (240,293) 129,314 (1,252,345) 4,610,227 $ 4,739,541 3,119,391 3,119,391 $ 3,248,705 $ 1,867,046 TO: HONORABLE MAYOR AND CITY COUNCIL CI'T'Y OF OASSO SHERRY O FINANCE -_CTi SUBJECT,- VETERAN'S N'S MEMO AL PROJECT BUDGET SUPPLEMENT DATE: November 11, 2005 BACKGROUND: The Owasso Veteran's Memorial is an education component of the community build park. In September of 2003, Tulsa County residents approved an additional sales tax to fund the Vision 2025 capital improvements projects. Funding for Owasso included $1,000,000 for the Community Center Project and funding was allocated as follows: Community Build Park $325,000 Community Build Park - Education Component $75,000 Owasso YMCA $500,000 Community Center Heating & Air $100,000 Expenditures for other Vision 2025 projects have been paid directly from Vision funds and the projects have not been included in the city budget. However, with no general contractor for the veteran's memorial project, there are many small invoices to be paid. Consequently, City staff and Vision 2025 staff agreed that it would be more efficient for Owasso to pay the project invoices and be reimbursed by Vision 2025 funding. The project is not included in the City's budget, so an amendment is needed to include the revenue and expenditure of the $75,000 of Vision 2025 funding. VETERAN'S MEMORIAL FUND. In February of 2003, the City established a special revenue fund and accepted donations for the future construction of a veteran's memorial in Owasso. Those funds have not been expended and are available for appropriation for this project. The balance available in the Veteran's Memorial Fund is $7,400. In order to utilize those funds, the budget needs to be amended to appropriate the expenditure of $7,400 from the Veteran's Memorial Fund. COMMENDATION: Staff recommends approval of an amendment to the General Fund budget increasing estimated revenues by $75,000 and increasing the appropriation in the Park Department by $75,000 and an amendment to the Veteran's Memorial Fund increasing the appropriation by $7,400. AO, THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO PROM: CLIP MCCULLEY CITY PLANNER (OA-05-0!M DATE: November 9, 2005 BACKGROUND The City of Owasso has received a request to review and approve the annexation of approximately 34 acres, located southwest of the intersection of E. 96th Street North and N. 145th East Avenue. LOCATION The property is located southwest of the intersection of E. 96th Street North and N. 145th East Avenue. A general area map has been attached for your review. EXISTING LAND USE Undeveloped North: Residential South: Undeveloped /Residential East: Commercial West: Residential PRE' SENT ZONING AG (Agriculture District) — Tulsa County DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. ANNE TION + VIEW PROCESS The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials the staff initiates the review process which begins with a thorough analysis of the request. The primary consideration is the property's compliance with the Owasso Annexation Policy. The policy establishes a set of guidelines that define which properties are considered for annexation. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted the ordinance is circulated to appropriate regional and national agencies for recording and altering maps. CONSIDERATIONS OF AN ANNEXATION The following annexation policy for the City of Owasso is provided as a guideline and should not be constructed as inflexible requirements for annexation. 1. While there is no minimum tract size, properties of larger than 20 acres are preferable. 2. All properties should be contiguous to existing City Limits. 3. All properties should be annexed into the City limits as the lowest zoning classification, that is, Agricultural (AG). Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the City will be legal, but non - conforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet City standards will not be improved by the City until brought to the City standard and accepted by the City Council. Such public facilities must be improved at owner's expense by the establishment of a special assessment district or some other financing method. 5. Where a City limit boundary ends at a dedicated street, the boundary will not include the street right -of -way. This policy will establish consistency and allow City employees and citizens to know where the City boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. ANALYSIS Staff received a petition from Kellogg Engineering, requesting the City to annex approximately 34 acres of property. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of residential property. The request is consistent with the Owasso 2015 Land Use Master Plan as it calls for residential development in the area. If the property is annexed into the City the applicant will be required to follow normal development procedures which would include rezoning, preliminary and final plat review. If annexed, any development proposed for the property would be required to meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any appropriate site engineering standards as proscribed by Public Works including but not limited to paved streets and sidewalks. The property would be served water and sewer by the City of Owasso. In regards to the Owasso Annexation Policy the request is larger than 20 acres and it is contiguous to existing City limits. No public infrastructure or development currently exists on the property; all public improvements will be made by the developer. If annexed, the subject property will acquire an AG (Agricultural District) zoning designation. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. O ASSO ANNEXATION COMMITTEE At their October 26, 2005 meeting the Owasso Annexation Committee unanimously recommended approval of OA 0509. PLANNING COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on November 7, 2005. At that public hearing, the Planning Commission unanimously recommended that the City Council approve OA 05 -09. COMMENDATION The staff recommends approval of OA 05 -09. ATTACHMENTS 1. General Area Map 2. Applicants Annexation Petition E 96th h Owasso Community Development Department 111 N. Main St. Owasso, Old 74055 918.376.1500 918.376.1597 www.cityofowasso.com f E 2 I a 101 a L012 The undersigned, constituting not less than three-fourth of the registered voters and owners of not less than three-fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to wit: Being a territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. Brian K. Kellogg, P.E. Kellogg Engineering, Inc. EXHIBIT "A" LEGAL DESCRIPTION All that part of the Northeast Quarter of Section 21, Township 21 North, Range 14 East, of the Indian Base and Meridian, Tulsa County, Oklahoma, described as follows: th C T BONDED CT�� ABSTRAMRS S %V� A, 6 TO. THE HONORABLE MAYOR AND COUNCIL CITY OF 0 1 .: S O FROM. CHIP MCCULLEY CITY PLANNER. SUBJECT- FINAL PLAT (COFFEE CRE C + EIS II) DATE: November 9, 2005 BACKGROUND- Kellogg Engineering has submitted an application to the Planning Commission for approval of a final plat for Coffee Creek II, located of the west side of N. 145`h East Avenue, just south of Coffee Creek Estates. The applicant is proposing 79 residential lots, on approximately 26.94 acres of property zoned RS -3 (Residential Single - Family). A general area map is attached. LOCA'T'ION: The subject property located of the west side of N. 145`h East Avenue, just south of Coffee Creek Estates. A general area map is included with this report. EXISTING LAND USE: Undeveloped North: Residential South: Large lot residential East: Large lot residential West: Undeveloped PRESENT ZONING: RS -3 (Residential Single- Family) DEVELOPMENT PROCESS: The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS- The applicant is requesting this review in order to facilitate 79 residential lots, on approximately 26.94 acres of property zoned RS -3 (Residential Singlc- Family). According to the Owasso Zoning Code, single family uses are included in Use Unit 6, and are allowed by right on property zoned RS -3. Whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to actively participate in the physical development and layout of the city. The development will be served by City of Owasso sewer and water by Rural Mater District No. 3 — Washington County. Utility easements are established throughout the proposed addition so as to adequately accommodate utility services. Regional detention has been effectively addressed with the establishment of a detention facility located in the northeastern portion of the addition. The Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for the development of single family homes. In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is forecasted for residential development. Already, there is an emerging pattern of relatively dense housing development occurring in the general area. TECHNICAL ADVISORY COMMITTEE: The Owasso Technical Advisory Committee reviewed the final plat at the October 26, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and /or concerns. The Technical Advisory Committee recommended approval of the final plat without condition. PLANNING COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on November 7, 2005. At that public hearing, the Planning Commission unanimously recommended that the City Council approve the Coffee Creek II Final Plat. RECOMMENDATION: The staff recommends approval of the Coffee Creek II Final Plat without condition. ATTACHMENTS: 1. Case Map 2. Final Plat 1,013 1 4 `�^, 21 22 20 23 16 17 Is 9 14 5 13 94 rr 103RD ST N 22 2 2 k-- 96 1 14 20 V-() 19 17 1A 7 Owasso Community Final Plat Development Department 111 N. Main St. Coffee Creek 11 Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com TV R 14 E EAST 106TH STREET NORTH Nr' T 6 21 N Z EAST 96TH STREET NORTH o Location Mop Final Plat Coffee Creek II A PART OF THE NE /4 OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA. PUD N®. OPUD -18 SURVEYOR: OWNER/1 EVELOPER: ENGINEER Benchmark Surveying & Coffee Creek Kellogg Engineering, Inc. Land Services, Inc. Residential Group, L.L•C. 6755 South 4060 Rood P.O. Box 1078 P.O. Box 419 Tololo, Oklohomo 74080 0•aas>o. Okiahomo 74055 Owasso, Oklahoma 74055 Ph on e. (918) 275 -4080 Phone. (918) 274 -9081 Phono: (918) 272 -5338 cx =sa as C'i/a R- 250.00 cH..Fazsa96cso- c 94.59' N 16 "3Y'33" .V 6i 0 00' / -- fl N BB•41 "13" �.. 118.87• e �vt 6, es sa• e ,1 \.a acsravu h a h zs e'aa 36" a Mrd st __ �• s• 23 "A. 'ia a3' <� 5017a zJ f7 '_� f,. •�r. �\ F 1pG.,,,� zJ ! �- 22 5 1 > L $ 15 1 1 12 4 � / �@' / �.' �owi q 1 �5s L -- 23785 s -•�� /�t�g / I'+ IC • 1= � JI 37 e �e ^tip / �� strly q • �l e � 64-33-30 / 2 B• 46- / �i?r,tT" z' d 9 E 1"t 8t M w n.w czm[nvuo v,y x eau .v zz� C - EI 9 JO 31 ¢, •, - P 3 x- 5 6 • a '1 gl 1IT _ , 28 e (C 6 . -- -... T 2049.75' 12 7 C'rd Vu9 E= ayes Cur In for A/ c 'A OoJyee Creek 11 October n 200_, D— of Oeaicotion :I;1 I PUBLIC -EETS Ill 17-Y EASEMENTS. 2 l—RCROUND Ill ELECTRIC AND C01MUNICA1101 SSRMCE —IDU�Ia, n.1-1V1—V1.= V,111�11 w"N"WU NN, IL NI-1 -1— D 11A.1 1 11, I'll 1=11�1.1111111 IDI CeItail R,11-11— NNDERC1D GAS SERICO a. I .—I A LL 'Dt = WAFER. SANITIRY All STON. y THE D CLARATtON OF COVENANTS, C014DIlIONS AND RESTRICTIONS FOR COFFEE GREEN 11 ff 0 T. AO =L D— NO AND LOT 1-0-11S y '.`61 1 Al LtIT. Ing 11 IT oaox1x1� nro. oY ux ow<nxrw —11 D M- fll G Coffee c'"reek II A PART OF THE NE/4 OF SECT' ON 16, TOMSHIP 21 NOR7 , RANGE AN ADDITION To THE CITY OF OWASSO. 'TULSA COUNTY, OKLAHOMA 14 EAST W441 W,41-fflo CERTIFICATE OF ON—SHIP "M CENTFIC- OF SURVEY cT. 2B0 t CFRTHCATE OF FINAL PLAT APPROVAL cl,ff" 01. 1 Oct—r 1, 2 1 • . i TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM- CHIP NICCULLEV CITY PLANNER SUBJECT: FINAL, PLAT (Urgent Care) DATE: November 9, 2005 BACKGROUND. lQoury Engineering has submitted an application to the Planning Commission for approval of a final plat for Urgent Care of Green Country, located on the southeast corner of E. 103'6 Street North and the Owasso Expressway. The applicant wishes to create one commercial lot on 1.32 acres. A general area map is attached. LOCATION: The subject property is located on the southeast comer of E. 103rd Street North and the Owasso Expressway. A general area map is included with this report. EXISTING LAND USE: Undeveloped North: The Lanes at Coffee Creek South: Undeveloped East: Cross Timbers Child Care West: Owasso Expressway PRESENT ZONING: CS (Commercial Shopping) DEVELOPMENT PROCESS: The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Plamiing Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, casements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS The applicant is requesting this review in order to facilitate commercial development on a 1.32 acre tract. The subject property is zoned CS Commercial Shopping Center District. According to the City of Owasso Zoning Code, uses allowed in CS districts include offices, studios, restaurants, convenience stores, shopping centers, service stations, etc. Since this is a one lot development there is no preliminary plat required. The proposed final plat satisfactorily meets the requirements established in the Owasso Zoning Code. Necessary utility casements have been established along the parameters of the proposed plat to accommodate essential utility placement and access. TECHNICAL ADVISORY COMMITTEE. The Owasso Technical Advisory Committee reviewed the final plat at the October 26, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and /or concerns. The following TAC recommendation was addressed: 1. Applicant must indicate a 20' easement on the west side to accommodate RWD -3 water line. 2. Applicant must provide standard language for water and electric in covenants. PLANNING COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on November 7, 2005. At that public hearing, the Planning Commission unanimously recommended that the City Council approve the Final Plat. RIECOMMENDATION: The staff recommends approval of the Final Plat subject to the above conditions. ATTACHMENTS 1. Case Map 2. Final Plat El �d w f Final Plat Ugrent Care of Green R 14 E A PART Of THE NE /4 SE NW OF SEC T EAST 706TH STREET NORTH Iu Al' /4 /4 -21 -N, R -14 -E AN AD DITION TO THE CKL OF OF OwaA sso TULSA COUNTY, OKLAHOMA [I Ivl SURVEYOR: OWNER/DEVELOPER: ENGINEER j 16 i 21 Benchmark Surveying & Urgent Care of Green Country Malek Elkhour P.E. a N Land Services, Scale: t " =40' Inc. 8751 North 117th East Avenue Khoury Engineering, Ine. 11 P.O. Box 1078 Owasso, Oklahoma Owasso, Oklahoma 74055 1435 East 41st Street` 74055 Phone: (918) 274 -8555 Tulsa, Oklahoma 74105 o EAST 96TH STREET NORTH o Phone: (918) 274 -9081 Phone: (918) 712 -8768 Ext. 301 rc� �' Location _ -MME ti� wz acxes� e c.ra..c xv.c srnrE wi.,E cx,n i I f7 i ) zb7,? =' / °eY qJ, ma d0 All7 e ` Al / F � 3% Deed of Dedirvflon of «warn MIT, oczxem rxx mx,e v,wrzo xr ,xE aw"FDir w- : iuu a `r`m. srxre U=1 aunty rcxw /) esscttwa) or n� wmcwsr uu 14 or Y. U a 'Or — - m� w m �cn OF Kaus.S TEHCE 5 2STY51' w ♦ THE Fwt�imty pT,. r -rein£ gxcw,�G ,F=zES asu'ie'.s [�A a� n _ rtRa wiS aGC %5. cq.Mxf, lWnwY1 ro rntniaA m % =T Tom# = a' trtmrt afE 4t Y[a'EAT UI¢ OAF GHIII O%a�iRt'EM�n Po% AE PwOSEwtF WAF]r. E/ua:uE W5125,KK1ST ram w N]R,f Cf ,xE O'E1F0.� SUIXFS.K4. CwJrtEFS �/� � mv1 %V(t1CY�i11E tt/hrVNS mua:ria[ er UM new one r wivrrii�rw eaxri SECTION I. STREETS AND UTILITY E WENTS M MM w�x�� `�"x+Eivc� Wcwiirrr � ��pua�C mYetordms MS ales � v�YS65S�.uO yip S�AA � rrs rtN, m. i,Mi xE u�aEAVaED d �xmmr FLVr�ES� E aEA, f[.FaS /toltN�F 111 �EiNE rrtm(f .� 9>� al lxE A.R, W Flrz�Sttc �� SPA£it uH�VRf1TWEl¢LQtrs a¢ A. UVrtS OF NO ACCESS m vNe, ttff GIJIQrtW tFRiF WMTR M'mi_wp rE� Fvcm. �cxAZ�mue isxmr rmnm»ES ra'arrs or wu:uwx wrr,tss ea crass _ cv nc avoecnr mnw „� miu»s mzuno ..z vwrs or xo Amks- (tw) B. CJ5 SEIMCE C. INGRcSS, EGRESS ANG WALMh'AYS inn ML o. wAT[R AND sanrarr sEwEx ur:Es� rnr ar oxsa E. S(QQA( wA1FR Yrttxet sxsx �x�s. OWNER'S CERTIFICATE �� micsQns. nm�e�"wuNOe° m rETair. u< Qa,rvsxwCES. aw.,nv:c aEn ime ar�i u�vi o[tccroroa %o'ssUe o�ie mn- KRA'i Mq gECV1ID'st£ MNx1uA�ilWEi>')]s^. x151fixIQnA9(s, N xc pio¢4 io � „a NQ ?rJt CERTIFICATE OF SURVEY VIN N. �HrtLUN mvlvwu uc+_�Qan u_m s:�.mT 1289 Px AID CERTIFICATE OF FINAL PLAT APPROVAL Urgent Gve fG—Country September 30, 2005 I s, i!I SUBJECTa OPUD 05-02 DATE: November 9, 2005 BACKGROUND The City of Owasso has received a request to review and approve a planned unit development of approximately 241.74 acres, located on the east side of N. 1291h East Avenue between E. 116th Street Forth and E. 126th Street North. LOCATION The property is located on the east side of N 1291h East Avenue between E. 116th Street North and E. 126th Street North. A general area map has been attached for your review. EXISTING LAND USE Undeveloped [ '/I ,1 ii L� ,.. i. North: Residential South: Undeveloped /Residential East: Commercial West: Residential CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. The supplemental zoning district PUD must be approved by the City Council as a prerequisite to the Planned Unit Development. ANALYSIS OPUD 05 -02 (Morrow Place) is a proposed planned unit development (PUD) comprised of 241.74 acres. The development concept behind the Morrow Place PUD is both commercial and residential. The applicant /owners of the property intend to develop both single family residential homes and commercial properties on the subject site. The PUD is divided into five various development areas, each with a unique set of development standards. The residential areas (A -C) proposed for development will vary in lot size and dwelling sizes in order to provide a greater variety of housing types. Although specific commercial uses are not known at this time, the configuration of the commercial area maximizes the highway and arterial street frontages. Commercial uses are highly restricted and limited to only those uses appropriate with the surrounding uses. Development area A (Residential single - family)- Land Area: 67.08 acres Maximum Number of Dwelling Units: 271 Minimum Lot Area: 9,000 sf Development area B (Residential single-family). Land Area: 41.82 acres Maximum Number of Dwelling Units: 252 Minimum Lot Area: 7,200 sf Development area C (Residential single - family)- Land Area: 31.84 acres Maximum Number of Dwelling Units: 133 Minimum Lot Area: 5,500 sf Development area C (Commercial)- Maximum Floor Area Ratio: .75 The subject PUD application is part of a continuance of direction in the overall development scheme for the area. As the market has evolved, the property owners feel it is appropriate and feasible to develop the area for residential purposes, as prescribed by the Master Land Use Plans of both Tulsa County and the City of Owasso. The staff concurs that a mixed use development would be consistent with the development pattern taking hold in north Owasso along the Owasso Expressway and this pattern of growth is compatible with the Owasso 2015 Land Use Master Plan. According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. COMPREHENSIVE PLAN CONSISTENCY- The Owasso 2015 Land Use Master Plan identifies the subject property and its surroundings as having a future land use of both residential and commercial. As previously stated it is the desire of the applicants /owners to develop the area for mixed use. FUTURE, PLANNING ISSUES: Future planning issues must still be considered if the PUD is approved. If approved, the applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be approved by the City of Owasso. A property owners' association is proposed and at the platting stage of the development, detailed covenants and restrictions incorporating all conditions of the PUD will be submitted. Sidewalks will be required along all public rights-of-way associated with the subject property. Perimeter sidewalks must be installed at the time of overall development, while the internal walks may be constructed as individual lots are developed. The applicant has identified the terrain of the area as relatively flat terrain. The existing soils on the site would appear to create no unusual development problems that are not typically encountered in development in and around the City of Owasso. On -site detention is required and will be further defined at the platting stage. Any future development on the property will be served water and sanitary sewer by the City of Owasso. 'The staff published legal notice of the PLTD request in the Owasso Reporter and mailed notices to property owners within a 300' radius of the subject property. PLANNING COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on November i, 2005. At that public hearing, the Planning Commission unanimously recommended that the City Council approve OPUD O5 -02. COMMENDATION: The staff recommends approval of OPUD 05 -02 without condition. ATTACHEMENTS: 1. General Area Map 2. OPUD 05 -02 Development Outline Plan 3. OPUD 05 -02 Application ei E, \\ $?) ST. N dG �Mzal IA Development Concept Development Siandarris Access and 'C"'irculatrum EnvIror,,rn&,,,val Analysgs and Topograpnq Cxisfing Zoning i-ind Land Uspo Schadule of Ilevel.-apryient hi or its * Exhibit "A" Legal dascripti.Gn of Plonnad - Unit Devol a opm * Exhibit "B , PUD Concept Illustration * Exhibit 7'C" PUD Development Areas * Exhibit "D" Exostung. Topog no— phy Exhibit 'E' Site. Milities Exhibit T" Existing Zoning & "Land Uses Exhibit "G'- eerie! Photograph Exhibit -H` Oblique Aerial Photograph Exhibit 1' Existing Sods Map Morrow Race is an exc,,urg, rnixed-use development ors a uniQLI-Q, large Parcel Of presently undeveloped land within the City of Owasso. The project site's located an th.--e. hlilsotonc Morrow Fsrm consiGuing of over 24,49 -acres along Pulle U.S. Highway 169 Corricdor Greot mpur; 'wias tcaken in tho 'mas-ter phi-nning' phase of tNs develar)rnent tlo insure a Compatible devwopmeru with. existing iwld Uses and to maintain an historK, connection with the zpast uses Secticin 62G LA fl-te Owasso Zoning Cole- states the purposes al' the Ran it'd Un"It Developrnent �PLJQI are to penavim, innovative #and developmerit while maintaining appropn,2 1IM0--1 'F ti t tk")ns on tho rhan-actor and intonsity o e so Add ition ra'I'llib, a purpos-e of the PLID is. .o permit flexibi.111%, fovithin the devellopi-rient to best util..ize the umque physicaK, features of tha partcular sits and provide and preserve meaningful open space. The proposed PUD meets and exceeds [his requirement and the stated purposes of the Owasso Zoning Code. The PUD is diwided into fivOl Mlous dcvf-0opTn,-,,-)nI grow i, each with a unifpje set c-f devamlopment standards for regugated, quality developr"ent The r"'agidential areas proposed fcor the development will vmry in lot size and dwelling sizes gn arder to provide a greater variety of goosing types and price points. Althap, ph specific commercial uses are not known at this time, the configuration of the comma-rcNal area maximizes the highway and arterial street 1.11rontages. C wnrnordaN uscm are highly r ostrink-td ,ancf linigtnd to only IN-mv, asps oppraqpnote. voth the surroundmq uses ThrGughout me PUD, a property owner's associsifion wid be formed for the residentialareas A simnlar association may be formed for the non-reshidenval areas depend,"bg on the. method and timing of those developineat areas. Ea,-,h Plattond area will aq-ti't,'Iblish private covenants which smt forth minimum dwelling sizes, percent of masonry., archIecture review of a�iff vat lons and other crvterla which will ogtablish and mainta2r, a very high quality -of develapment. The developers will warkwith land planners to develop aesthetic features sud!) as nicely landscaped entries, neighborhoad reoreation:areas and proper screening and landscaping buffers between cornmemr l and residential uses. Wthin Development Area .C", an histonc museum is proposed along with residential sin gle4arrilly uses. In the vent this museurn is eventually deve.opeq the museurn will provide a connection with the events ana farnihes, that Dace occupied the Morrow site. including connecCions with the past of the City of Owasso. Alternatively, this musaurn area may eventually be developed solely with single -farnily residancem ;ns sit for lore the Devvnlopniont Aroa "C." c6tar4n, 'Ahthin Developmant Are-a -A": art appnox1rnate eictht acre alte-a-astive regidential area os Shown fG,-.r s nc I gle-farmly dlevdGpment. DL to the locahofi of this area and, to at againg cornmertial area-, sngall er lots man those esta.blished by the DeWropme-rit Standardsmay be permitted. Single-family residences with zero lot lines, town, homes or a,ttached:!s�r,4g4.e-faiiii�y dwelling, units may be permitted G`�"Iy CouPF"'i'l -m. the, ,z rurviownd and ,ippravad by the Knoning GornrnisrAwn ar'l P I a t t un g P r mr;u. S S. Land Area, 67.08 acres Permitted Uses., U%-ns p. it en-nitgrad av, ca maltur at right in U,--,o Unit 6 of th e C' y 'of Owasso zon,_rt - ( I I g -,"Ode, alOTIG" Wth customary ana- acce,."oq uses, 'ndftj&,r%q tyu4 nic-it 10intea, to lamdscaped er�trances, ri-aghDorhciod s-yoknoN.nq pool ana recreation are nd, other uses which he incidental mereta. Maximuin Number of 0%volling -Uvii Minimum Lot Width: Minimum Lot, Area: Maximum Building Height: Off-Stfeet Parking, Minimum Yard Requlrements,." Front propedy line abutting a:street Side property lino abutting a street Side property line not abuiting a street. From rear property brie W 75 feeV 9, 00 0 S f 35 feet over (2) enclosed off-street parkang spaces per dwelhng urlit 21) feet 5 f C- Ealt 5 feet 20 feet Signs: A maximum of tom I identific,,70on signs shall be parnwifflad eat ea0h eIntry with a maximum of 64 square feat of display sqgnage surface &--ea at each entrance of the developrnen! residential Public stireets, *As noted in the Development Concept above, in the southern areas of Development Area A no more than eight acres e4single- family use may be approvie Id, with minimurn, lot widtha of 20 feet and lcit area of 1,6104 .) square fient Dwellings may be "attache dl and constructed per To-imhorrie standards set frmth in Me City of Owasso, Oklahoma Zoning Code. SLIch overall plan shall be approved by the Planning Commission and City C-nuncio In the platting process. 4 OEM 11!111 INS I III III INS iiiiiii�� Land Arse 41.92 acres Permitted Uses: Usos- pormitic--m.'as nintt r, -:� P GAY tif 42, nr of right in Uso U ,it 6 t f th Owamm Zariqnq , Cade, alosrig with custotnaq ana accegsavy uses, indudiing hu'� not limit ea, to landscapedentrances, nergIghborhood &vviai�ai.2ar4 I I,- pool anal recremion arP-a WIG'Other Liges winich rnsy be i�ndderaal thereto. Maximum Numher of Dwelling Units, Minimum Lot Width: Mintmum Lot Areim; Maximum Building Height, Vdininflum Yard Requirements: Front property line a.InAting zn -strc,,.W Side property line abuffing a street Side properly line nrit abutting a street From rear property liri-e 252 60 feet 35 feet Tw. a (2) encAosad- aff -sluroet parkgrX. spaces per q dwell-,,ng anit 219 feet 5 feet 5 feet 20 feet Signs- A -maxlrnurvi of two entry Identifi cauon signs sho be- pwTnitted at each entry with a maxim. aril of 64 square feet of -display sign age S1.11'race areea. at each entrance of the developmem, residential PUblic streets I Land Area: 31.94 acres Permitted Uses. Usas pormittod, as aniader of right in Us a Unit 6 of the C y af Owassa Zonwtg Cude, alang �*Ith custornaq arid accessury usas., inenudirig but not lKnotea tip Iandscaped entrances, neaghborhood swiiyurvnq area, aid other uses -winidi may he Incidental merelo. , pool and recre-ation. Maximum Number of Dwyelling Units: Minknum Lot Width: IoUnImurn. Lot Area: Maximum Building Height. Minimum Yard Requirements: Front property line abOting a street Side properly lira abuiting a street Side property line n abutting a street From rear property I'rfte IN M= fisi'500 sf 36 feet Two (2) 'n., osed off4hroet parking Rpaces per dwell-EfIg I.Mit 20 feet 5 feet 5 feet 20 feet Signs: A maximurn of two entry identifi catmn signs shall be perrmfied wa eaCh entry with a maximum of 64 square feet of display sq.nage surface area at each entrance of the developmem residGntial public streets fi TWO Development area D (Commercial) Land Area, 64.00 acres Permitted USCS: Thcjsa uswq as pinmAtnd by right nd by oxception 1.q the Cs and GG dmInClUs at the (,ity of Own.-mu Zorung Nosexually or' ented, busqnesses shall be g)ermitted. Maximum Floor Area: Minimum Lot Width. Minimum Lot Area and Setbacks, A 5 peinalited by ;z3pplecat e zoning cc&le, As penTj- ,Ited by appkab e zonl,)q code As panrmfted by appliicaNle zoning oadn- Scree rat ng: Uses withirl Developmen'?, Arem - 'D"Shall be scr ea. fro mother develolarnent areas with . the PUD hy the erectiDn and main?,emace. of a six Io at W1 sGI---,d sc re. e n in a f P, r, c a, As required by K)pl;Icab* zoning code As penniolted, by -oipploaahlm zoning rode The Develapers shall establish an arch-Rectura.1 review committee to review all buIlMng elevations and site plans prior to construction. Suclin rev-plew is to insure a hornogo-nea,us architexIoraE style. EK% maNntained with th(2., devolopment thro- ughout M6, PULI im Land Area. 17.00 acres Permitted Uses., Pa 14 so-hool tose xWong with ou9tamary -a"'Id a. �.,Ivy t1sas as par-avitted by the CRpy of Owasso Zoning Cade. Maximum Floor Area Ratio: Minimum Lot Width: Minimum Lot Area and Setbacks, Off-Streat Parking: As, paiff inted by appphcaLflle. zon I ng code As pA, Ti ,-,,,Jed by applicable zoning code As required, by apphcahle zoning Code Signs: As p0miitted by applrcab'e zoning code ACCeSS the Subject iraci is exca�;Ient. East 1161" Street North is aesignated as 9 h a 120' Primary Arteria, with cast 126"' Street I'lorth andi P".1orth 12 , East Avenue a deg ignaied Ps a 1 (00' Secondary Art en-Jal by the Major Stmt and Higl-vxay Plan Thr--Ti cl' is also atalft-Ud to lqhc7i east by ,n. firnitcad, Ul S Hig ..h'.way AC caris p-mr-its to the d< velmorrient will be retvrevg-ed -arid appraved by the '(,-A y during the platti-ng Process and cantroll-ed thrD.ugh 1,11vilts of =' 885 Shown on the pl ts 1,.ritern-rus' c rc ilation wj""l be ac,,c;-on-iz?nOdata-d througl-i the co-nstrucflon of a collemuor stceot ar-d minor resid-nntidlz` stre.erlls. SepJaratior, of corn,,Tiercia traffic thCOUgh residential areas w.11 Nn iplanned fCw. The property ranges in existing conditions from gently rollfing, pasture land to hroavily wooden Or-aina-go, almias, rJovintions ge-ilemally range frorn MI' to 06C)' a bove mean sea Sys The Sok2 Survey of'Tu-,Asa COLinly, PO .l. was used to het'llp ideribfy stalls t s and constraints to dev®Ropm-Pnt that be might pmsent. Existing soils the. Rjb�00't tract consist of Bates Loam, (I to 3 percent siooeS), BateS-COAA17eta tc) 5 pomant slaspesI, Cows ta- Runt os Complex, (2 to 6 par -uant gilt Lamrri, (1 to 3 .& 3. IM 5,percen�� slapes); Den.-rii s-Cary slo-pesi; r7 ii G-I Cxampi[ex, (1 to 3 percent slGpes;; Derins-Radley C,'arriplax, to 12percem slo pes'i: & Okema Sill warn, t to 3., percent slqpes,'j. Locationof floodplain ar s (&f any" will be vd-enldbued and taiken into cansiderabon J, durung the final design process.. On-site detention faolities wil.0 be designed and incorporated into the subdivision, These detention facilities wilt also be Lined W landscaped open space for the rel-reation and enjoyment of the residents, MR-C, The subJect tract is currently zoned AG and vacA.nt. A companion reezoning app lit a,ton will be filed along wilh the PUD for R,S-3, Residential Single-FainVilacy and CS, Commerriag Shopping Disinic! Through the PM us e.% m-ay Do spread across uridetlying zoning districts to create a more unified overall developarient .fK No building permit shaH be issuoduntil a sub divisiGn platf's), which O'l serve. as the site plan. istare approved and filecl Df record w-oth the Tulsa Counq,,y Clerk Schedule of DeywQQMqnt, knRW constrcouion is anticip ale d, to conifflerica-S In th-0 Sproing of 20,0 6. ,an ce ft PUD SUKCIII.-ViSion plat have bean compleoze' and apprnveo. d0 OPUD -2 c PRE, SE NT ZONING---Z NO. OF UNITS LQ PRESENT USE (tti4C 7 -- ACRES— I. 7q AckeS LEGAL, DESCRIPTION OF LAND UNDER APPLICATION (If by metes and bounds, attach plat of survey) Name and Address of Record Owner Name of person to be billed for publication Phone des ��! GAL �1IX -7 q- °9 As applicant, what is your interest in this property? Mailing Address ❑Present Owner INAgent for Owner Ave ❑Purchaser Other ❑Attorney for Owner TUI-S ® 01L ?V/05- Please submit the completed application form and application fee along with a Certified 300' Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and /or the applicant's consultant should attend the Planning Commission meetings at which the Rezoning will be reviewed, Fee Schedule Submittal Requirements 0- 0.99 acres $75 Topographic Map 1- 4.99 acres 100 Outline Development Plan 5 -19.99 acres 150 Outline Development Text 20 + acres 200 300' Radius Report TAC MEETING DATE OPC MEETING DATE SUBMITTAL DATE ZONING DISTRICT FEE RECEIPT NUMBER APPROVED DENIED TO: PLANNING COMMISSION CITY OF OASSO FROM: CHIP MCCULLEY CITY PLANNER s, SUBJECT: MINOR AMENDMENT TO OPUD 412 DATE- November 9, 2005 BACKGROUND The City of Owasso has received a request to review and approve a minor amendment to the Bailey ranch Estates OPUD #12 text, to permit side yard setbacks of 5 feet on each side. ANALYSIS Staff has received a request from Owasso land Trust, requesting to amend the Bailey Ranch Estates OPUD #12 text, to permit side yard setbacks of 5 feet on each side. The applicant is requesting this amendment due to the evolution of three car garages, and market that is driving for larger homes on smaller lots. Staff finds that the request is consistent with stated intent of the zoning code and will not be injurious to the neighborhood or otherwise detrimental to the public welfare. PLANNING COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on November 7, 2005. At that public hearing, the Planning Commission unanimously recommended that the City Council approve the minor amendment of the PUD. COMMENDATION The staff recommends approval of the minor amendment of the PUD. ATTACHMENTS 1. Minor Amendment to Bailey Ranch Estates Language s ' a Pursuant to Section 880.9 of the City of Owasso, Oklahoma, Zoning Code, the Planned Unit Development for Bailey Ranch Estates #O-PUD-12-A is hereby amended to permit side lot lines of 5 feet on each side. It is acknowledged that such charge is minor in nature and the proposed Amendment to ,U. ® maintains substantial compliance th the outline v t pr nt plan of the subject P.U.D. and the purposes and standards of the P.U.D. provisions thereof. It is hereby acknowledged and determined that the Bailey Ranch Estates #0- PUD- I 2-A is hereby amended to permit side lot tines of 5 feet on each side. — CADocuments and Settingsichip- mcculleyUcat SettingsWemporaty intenwt ResIOLK AAMENDMENT to Sawgrass PUD.doc TO: THE HONORABLE MAYOR AND CITY COIJNCIL CITY OF OWASSO FROM- ; OD CITY h SUBJECT- RESOLUTION NO, 2005 -19 EMERGENCY E -911 WIRE, LESS ENHANCEMENTS DATE- November 10, 2005 BACKGROUND. Since 1989, citizens of Tulsa County have utilized an "enhanced" 911 emergency telephone notification system. That system was made possible by a voter approved tax imposed on every telephone "land" line in the county. The tax funded the necessary technology and equipment in each of the county's cities. This "enhanced" system identifies the caller's address and telephone number immediately and allows for the dispatch of emergency services, even if the caller can't communicate with the E -911 operator. It is indisputable that this system has "saved" many lives. When compared to the original 911 system, the E -911 program is much advanced. Today however, there is a growing problem and a public safety concern. Traditional "land" lines are being abandoned in favor of high -tech cellular phones. The number of "land" lines is decreasing rapidly, while the number of cell phones is increasing at an even faster pace. The technology to "pinpoint" the exact location of a caller using a cell phone is available, thus making the expansion of the enhanced 911 system to cell phones an important public safety issue (currently, there is no personal or location information available when a cell phone is used to call an emergency operator). When viewed in the context of "impact on services ", the lack of an enhanced 911 system for cell phones is considered the most important public safety issue facing our cities today. Cell phone calls to 911 operators have increased to the point that they are now approximately 50% of all emergency calls made. The problem with existing technology is that it does not provide emergency dispatcher's with any location or phone number information. This problem is further compounded because cell phones operate on radio frequencies that often "skip" signals for hundreds of miles. Thus, a cell phone 911 call to Owasso emergency dispatchers could actually be coming from the Kansas City or Oklahoma City area. When that occurs, there is absolutely no way to identify the location of the caller, absent the ability of the caller to speak (in many 911 calls the caller is injured or is unable to talk). E -911 Wireless Enhancements November 10, 2005 Page 2 of 2 During the last Oklahoma Legislative session, the legislature authorized the state's counties to levy a fifty -cent fee on each cell phone registered in that county for the purpose of implementing an "enhanced" 911 technology for cell phones. The legislation required all revenue from the fee to be specifically expended on the 911 cell phone location system. The fee, if approved by county voters, will remain in effect for an indefinite time period. The Tulsa County Commission (and 21 other counties) has called an election for Tuesday, December 13, 2005 to ask for voter approval of the E -911 cell phone fee. OUEST: The proposed Resolution (attached), if adopted, would formalize City Council support of voter approval of the cell phone fee question to be placed before the voters of Tulsa County on December 13, 2005. ATTACHMENTS: 1. Proposed Resolution 2005-19 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2005 -19 A RESOLUTION OF THE OWASSO CITY COUNCIL IN SUPPORT OF TECHNOLCICAL IMPROVEMENTS TO THE EMERGENCY 911 SYSTEM. WHEREAS, In 1989, the citizens of Owasso voted to assess a fee in addition to their base rate for land line telephone service in order to provide Emergency 911 services; and, WHEREAS, the current Emergency 911 system responds to emergency calls for police, fire and emergency medical assistance by providing the name and location of the Emergency 911 caller; and WHEREAS, when the Emergency 911 system was established, wireless telephones were not commonly used. Today, more consumers are seeking wireless options as opposed to land line telephone services and, as a result, Emergency 911 could in essence become ineffective; and, WHEREAS, statewide, about one -half of the emergency calls received by Emergency 911 public safety agencies originate from a wireless phone. Wireless Emergency 911 calls do not provide enhanced information identifying the caller's name and location, nor is the technology in place to ensure the emergency call routes to the correct public service answering point; and, WHEREAS, unless an Emergency 911 wireless caller can identify their location to the dispatcher, the police, fire or emergency medical assistance will be delayed, thereby creating a unsafe environment for all citizens; and, WHEREAS, the Federal Communications Commission has ordered wireless telephone companies to provide location information when an Emergency 911 call is received, however, the local public safety agencies do not have the technology necessary to receive, translate, and display the enhanced information, so that assistance can be dispatched to the wireless caller's location; and, WHEREAS, the Oklahoma Legislature has approved legislation calling for a county- wide vote for a 50 cent fee per month on wireless telephones to pay for enhanced wireless Emergency 911 equipment and services; and, WHEREAS, December 13, 2005 has been established as the date for the county -wide election; and, WHEREAS, the City of Owasso recognizes the importance of this proposition for the continuation of enhanced Emergency 911 services to its citizens. NOW THEREFORE BE IT RESOLVER BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, The Owasso City Council supports the addition of a 50 cent fee per month on wireless telephone service in order to maintain the integrity of the Emergency 911 system. Adopted this day of , The City of Owasso, Oklahoma Craig Thoendel, Mayor ATTEST: Sherry Bishop, City Clerk TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OASSO FROM: ANA STAGG, P.E. PUBLIC WORKS DIRECTOR SUBJECT- FY 04 -05 STREET OVERLAY PROJECT FINAL, PAYMENT AND ACCEPTANCE DATE® November 9, 2005 BACKGROUND On July 5, 2005, City Council approved the FY 2004 -2005 Street Overlay Project contract award to Becco Contractors Incorporated of Tulsa, Oklahoma, in the amount of $126,266.25. The Street Overlay Project complements the City's annual Street Repair Program by overlaying roadways which have previously undergone site repairs (or pothole repairs). The FY 2004 -2005 Street Overlay project includes the overlay of eight road segments extending over 150 thousand square feet of pavement in El Rio Vista subdivision. Projects sites — listed in order of decreasing priority — were identified as follows: Street Segment (Project) 1. 107th East Avenue, East 96th Place North and 110th East Avenue 2. East 99th Street North , North 108th East Avenue, East 99th Place North (West Loop) 3. East 99th Street North North 108th East Place, East 99th Place North (East Loop) 4. East 98th Street North , North 107th East Avenue, North 109th East Avenue 5. East 98th Street North , Garnett to North 111th East Avenue 6. East 97th Street North , Cul- de-sac to North 111th East Avenue (West Cul -de- sac) 7. East 97th Street North , Cul -de -sac to North 111th East Avenue (East Cul -de -sac) 8. North 110th East Avenue, East 96th Place to East 97th Street 37,720 23,230 20,861 43,890 20,250 5,543 5,405 2,398 Total (FY 2004 -2005) 159,297 FY 04 -05 Street Overlay Project Final Payment and Acceptance Page 2 of 2 QUANTITY AI)JIJS`I'I�II +;N'Y'Sa The work was awarded as a unit price contract where the quantities presented in the Bid Form were estimated based on expected conditions and used solely for the purpose of comparison of bids. It was therefore anticipated that a quantity adjustment would be made at final payment to reflect actual quantities provided. Pay Request No. 1 submitted on November 2005 includes an additional $1,672.80 to compensate for a positive quantity adjustment in flowable fill. The increase resulted in a final contract amount of $121,939.05. FINAL, INSPECTION: A final inspection was conducted on November 1, 2005 and no deficiencies were found. The contractor has provided a one -year maintenance bond for the work as part of the Contract Documents. PROJECT FUNDING AND FINAL, PAYMENT: Project funds were carried over to the FY 2005 -2006 Streets Division budget (Line Item 01 -300- 54210) in the amount of $145,000. No progress payments have been made to date. The contractor has submitted Pay Request No. I as a final pay request (including return of retainage) in the amount of $121,939.05 (see Attachment B). RE COMMENDATION: Staff recommends Council acceptance of the FY 2004 -2005 Street Overlay Project and authorization for payment to Becco Contractors, Inc. in the amount of $121,939.05. ATTACHMENTS: A. Overlay Program Schedule B. FY 2004 -2005 Project Map C. Final Pay Request � The City Without Limits. a � MUM , o Fiscal 'Yeas Street lengtl (ft) 2004 -05 107th East Avenue & East 96th Place North& 110th East 1,640 Avenue, 98th Street to 98th Street 2004 -05 East 99th Street North , North 108th East Avenue, East 1,010 99th Place North (West Loop) 2004 -05 East 99th Street North , North 108th East Place, East 99th 907 Place North (East Loop) 2004 -05 East 98th Street North , North 107th East Avenue, North 1,330 109th East Avenue 2004 -05 East 98th Street North , Garnett to North 111th East 750 Avenue 2004 -05 East 97th Street North , Cul -de -sac to North 111th East 241 Avenue (West Cul -de -sac) 2004 -05 East 97th Street North , Cul -de -sac to North 111th East 235 Avenue (East Cul -de -sac) 2004 -05 North 110th East Avenue, East 96th Place to East 97th 109 Street 2004 -05 Garnett Frontage Rd, 16th Street to 19th Street 1,030 2004 -05 North 120th East Avenue, East 86th Street North to East 1,590 89th Place 2004 -05 East 89th Place, North 120th East Avenue to North 121st 625 East Avenue 2004 -05 North 121st East Avenue, East 89th Place to East 90th 475 Street North 2004-05 East 77th Place North, North 123rd East Avenue to North 1,150 126th East Avenue Subtotal 11,092 2005 -06 East 80th Street North, North 117th East Avenue to North 1,260 120th East Avenue 2005 -06 East 80th Place North, East 80th Street to Cul -de -sac 970 2005 -06 East 80th Place North, North 120th East Avenue to North 565 122nd East Avenue 2005 -06 East 114th Street, West End to North 94th East Avenue 330 2005 -06 North 94th East Avenue, East 113th Street North to East 680 114th Street North 2005 -06 East 113th Street North, North 94th East Avenue to North 915 96th East Avenue 2005 -06 East 114th Street, North 94th East Avenue to North Mingo 1,025 Rd 200506 North 96th East Avenue, East 113th Street North to East 615 114th Street North 2005 -06 North 96th East Avenue, East 114th Street North to North 905 Mingo Rd ffidth (ft) 23 23 23 33 27 23 23 22 24 23 23 23 27 317 27 23 27 26 26 26 26 26 26 '90, 37,720 23,230 20,861 43,890 20,250 5,543 5,405 2,398 24,720 36,570 14,375 10,925 31,050 276,937 34,020 22,310 15,255 8,580 17,680 23,790 26,650 15,990 23,530 2005 -06 Birch Street, 19th Street to 21st Street 585 23 13,455 2005 -06 19th Street, North Main to Garnett 2,160 27 58,320 Subtotal 10,010 283 259,580 2006 -07 Main Street, 2nd Avenue to 4th Avenue 950 27 25,650 2006 -07 3rd Avenue, Main Street to Cedar Street 740 27 19,980 2006 -07 Atlanta, 2nd Avenue to 3rd Street 1,875 27 50,625 2006 -07 1 st Street, Main Street to East End 675 24 16,200 2006 -07 3rd Street, Main to Cedar 665 24 15,960 Subtotal 4,905 129 128,415 2007 -08 North 106th East Avenue, East 112th Street North to East 1,350 27 36,450 114th Street North 2007 -08 North 112th East Avenue, East 112th Street North to East 1,350 27 36,450 114th Street North 2007 -08 East 114th Street North, North 106th East Avenue to 3,050 27 82,350 Garnett Rd 2007 -08 North 109th East Avenue, East 114th Street North to East 905 24 21,720 116th Street North 2007 -08 North 110th East Avenue, East 114th Street North to Cul- 275 24 6,600 de -sac 2007 -08 North 111 th East Avenue, East 114th Street North to Cul- 275 24 6,600 de -sac Subtotal 7,205 153 190,170 2008 -09 North 122nd East Avenue, East 76th Street North to East 5,450 33 179,850 86th Street North Subtotal 5,450 33 179,850 2009 -10 Cedar Street, East 86th Street North to East 16th Street 1,550 26 40,300 2009 -10 East 16th Street, North Ash to North Garnett Rd 1,650 26 42,900 2009 -10 Birch Street, 16th Street to 19th Street 925 26 24,050 2009 -10 North Ash Street, 14th Street to 16th Street 795 26 20,670 2009 -10 14th Street, North Main Street to North Ash Street 320 26 8,320 Subtotal 5, 240 130 136,240 2010 -11 Atlanta, 3rd Street to 11th Street 3,050 27 82,350 2010 -11 83rd Street, East Frontage Rd to North 117th East 1,275 27 34,425 Avenue 2010 -11 North 117th East Avenue, East 83rd Street North to East 1,325 26 34,450 86th Street North 2010 -11 East 83rd Place, North 117th East Avenue to North 121st 1,010 26 26,260 East Avenue 2010 -11 North 121st East Avenue, East 83rd Place to East 86th 1,210 26 31,460 Street North Subtotal 7,870 132 208,945 2011 -12 4th Street, Main Street to West Frontage Rd 1,820 24 43,680 2011 -12 8th Street, Main Street to West Frontage Rd 1,868 24 44,832 Subtotal 3,688 48 88,512 Grand Total 55,460 1,225 1,468,649 0-- ci D- Ld 0 1 d- 0 r} �n 0 0 0 (3 ATTACHMENT B E 101 ST N E 'iol S-1 N V. W bi V� 0 co Q, E '10 0 ST N1 C 100 ST W "ROJECT 2" ASPHALT OVERLAY 2' TAPERED CDGE: t�AILL S' ki-VIDE PAVING FABRIC 1 -1 (34 0'x2 2916 SQ YDS 4-191 SO YDS 2. 1041 O'x23' 1796 SQ YDS 2581 SQ YDS 3. `072x25' 1612 SO YDS 2315 SQ YDS 4, 1330'x33' 2364 SO YDS 4877 SQ YDS 5, 750'x27' 1333 SO YDS 2950 SO YDS 6• 241'x23" 635 SQ YDS 912 SO YDS 7. 235'x23' 610 SQ YDS 877 SO YDS 8, 235'x23' 1911 SQ YDS 266 SO YDS -TYPE "'I" REPAIR S17E 30 -YDS STREET OVERLAY 1. 9'X6 6 PROGRAM 2. 6'x16, 111 E 99 ST N 09'x24-' 24 CITY OF OWASSO, OKU-\HOMA PUBLIC WORKS DEPARTMENT ENCINEERING DIVISION "mim", Sam Ell ST N 97 FL N L N E 2 7 P "F ID v E 97 ST N %& alp U. PL N O . . . . . . .... "I" Li OD < E 8 E 96 PL N 0, 0 '90 "ROJECT 2" ASPHALT OVERLAY 2' TAPERED CDGE: t�AILL S' ki-VIDE PAVING FABRIC 1 -1 (34 0'x2 2916 SQ YDS 4-191 SO YDS 2. 1041 O'x23' 1796 SQ YDS 2581 SQ YDS 3. `072x25' 1612 SO YDS 2315 SQ YDS 4, 1330'x33' 2364 SO YDS 4877 SQ YDS 5, 750'x27' 1333 SO YDS 2950 SO YDS 6• 241'x23" 635 SQ YDS 912 SO YDS 7. 235'x23' 610 SQ YDS 877 SO YDS 8, 235'x23' 1911 SQ YDS 266 SO YDS -TYPE "'I" REPAIR S17E 30 -YDS STREET OVERLAY 1. 9'X6 6 PROGRAM 2. 6'x16, 111 3. 09'x24-' 24 CITY OF OWASSO, OKU-\HOMA PUBLIC WORKS DEPARTMENT ENCINEERING DIVISION APPLICATION AND CERTIFICATE FOR PAYMENT TO: (Owner) a-p- 0,ej.4S50 FROM: (Contractor) ",36f, , " e�w 4"-j 7--7e-4 r-W'X-nT' PROJECT: SMC-nssr �014- 4 7— L14 ee 16 &/Z 4 0 --,4 77,6AJ 6 CONTRACT FOR: Page One of Contract. Date:_, Application Period Distribution'ro: Owner Architect Contractor Engineer i CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. I. Original Contract Sum 2. Net Change by Change Orders 3. Contract Sum to Date (Line I & 2) Q51 4, Total Completed & Stored to Date $ (Column G on Continuation Sheet) 5. Retainage: a. % of Completed Work (Column D & E on Continuation Sheet) - FINAL b. % of Stored Material (Column F on Continuation Sheet) Total Retainage (Line 5a & 5b) 6. Total Earned Less Retainage (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment AGREEMENT 0904 00300 - Page 7 of 14 ARCHITECTS / ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on-site observations and the date comprising the above application, the Architect /Engineer certifies to the Owner that to the best of the Architect/s/Engincer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. ;? AMOUNT CERTIFIED C, (Attach explanation if amount certified differs from the amount applied for.) ;W1 ARCHITECT GINEER: By: 0 t Date: This certificate is not negotiable. The'- AIflVINT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 0904 00300 - Page 9 of 14 8. CURRENT PAYMENT DUE 9. Balance to Finish, Plus Retainage (Line 3 less Line 6) CHANGE ORDER SUMMARY: ADDITIONS Change Orders approved in previous months by OWNER TOTALS Approved this month Number Date Approved TOTALS Net Change by Change Orders N NOVAE DEDUCTIONS The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the 'WORD. covered by this Application for payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: B STATE OF OKLAHOMA SS COUNTY t OF —7—e4s,4 ) Date: — S�- Subscribed and sworn to before me this 3 . of AJ6 C/ —, (SEAL) Notary Public My Commission Expires:_ Commission #: Notary Public State of Oklahoma VICKI WEST TULSA COUNTY COMMISSION #050011858 Comm. 6X 2 . 09 -28 -2009 -28-2009 AGREEMENT 0904 00300 - Page 8 of 14 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. 'A Contractor or Supplier Subscribed ans sworn to before me this day of Commission #: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public My Commission Expires: Commission #: WNotary Public State of Oklahoma VICKI WEST TULSA COUNTY IC'mm.Exp. OMMISSI ®N #05008858 09.28 2009 NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. _ AGREEMENT 0904 _ 00300 - Page 1 l of 14 CITY OF OWASSO PERIODICAL ESTIMATE FOR PARTIAL PAYMENT I- rlAfAl- FOR PERIOD: 10/01/2005 TO: 10/31/2005 DESCRIPTION OF CONTRACT. 2004-2005 STREET O/L CONTRACT PRICE: 126266.25 CONTRACTOR: BECCO Contractors, Inc. P.O.Box 9159 Tulsa, OK '74157-0159 Sheet 1 OF -2 CONTRACT: 229 INCLUSIVE DETAILED ESTIMATE Item Unit Est. Units Total # Description QuanL. Unit Cost Cost To Datp To n,-O-p I PROJ.1 - E. 96TH PL.N. 1.00 LS 27817.50 27817.50 1,00 27817.50 100 2 PROJ.2 - E.99TH/108TH 1.00 LS 17310.00 17310.00 1.00 17310.00 100 3 PROJ.3 - E. 99TH/108TH 1.00 LS 15381.25 1,5381.25 1,00 15381.25 100 4 PROJ.4 - E.98TH ST.N. 1-00 LS 30479.95 30479.95 1,00 30479,95 100 5 PROJ.5 - E.98/111TH-112 1.00 LS 14475.00 14475.00 1.00 14475,00 100 6 PROJ.6 - E. 97TH 1.00 LS 6079.50 6079.50 1.00 6079.50 100 7 PROJ.7 - E. 97TH 1.00 LS 5798.95 5798.95 1,00 5798.95 100 8 PROJ.8 N.110TH 1.00 LS 1954.10 1954.10 1.00 1954,10 100 9 PROJ.9 PATCHING 1.00 LS 6970.00 6970.00 1.24 8642.80 124 GRAND TOTAL 126266.25 127939.05 Sheet 2 of 2 CERTIFICATION OF CONTRACTOR To the best of my knowledge and belief, I certify that all items, units, quantities and prices of work and material shown on the face of Sheet(s) 1 of this Periodical Estimate are correct, that all work has been —performed and materials supplied in full accordance with the terms and conditions of the corresponding construction contract documents between The Owner and BECCO Contractors,Inc., and all authorized changes thereto that the following is a true and correct statement of the contract account up to and including the last day of the period. covered by this estimate and that no part of the 'Amount Due this Estimate' has been received: (a) Total Amount Earned To Date ............. —. 127939005 (b) Retainage Percentage ................... 0.00 (c) Total Earned less Retainage ..... ........... ........ — 127939.05 (d) Total Previously Paid .......... ......... .... 0.00 (e) Amount Due this Estimate ............................... 127939.05 I further certify that all claims outstanding against BECCO Contractors, Inc. for labor, materials and expendable equipment employed in performance of said contract have been paid in full in accordance with the requirements of said contract, except such outstanding claims as are listed below or on an attached sheet which statement contains all claims against the contractor which are not yet paid including all disputed claims and any claims to which the contractor has or will assert any defense. (Contractor) (Date) (By) ( Vile) CERTIFICATE OF THE ENGINEERS We certify that we have verified this Periodical Estimate, and that to the best of our knowledge and belief it is a true and correct statement of work performed and materials supplied by the contractor, and that the contractor's certified statement of his account and the amount due him is correct and just, and that all work and materials included in this Periodical Estimate have been performed in full accordance with the terms and conditions of the corresponding construction contract documents and authorized changes thereto. (Name) (Date) (BY) (Title) REMARKS: MEMORANDUM SUBJECT ENGINEERING DESIGN SERVICES AGRE EMEN WATER SYSTEM IMPROVEMENTS DATE: November 9, 2005 BACKGROUND: In April 2004, the City of Tulsa provided a letter of commitment to the City of Owasso for the construction of the North Water Loop. Such loop would extend Tulsa's water service along N. Memorial Drive to approximately E. 106th Street North, allowing the City of Owasso to connect at the N. Memorial Drive and E. 106th Street North intersection. Following the receipt of the letter, the City of Owasso changed the alignment of its transmission main to accommodate the new location of the Tulsa Master Meter. In June 2004, City Council approved a new contract for Engineering Design Services for Water System Improvements with the Benham Companies, Inc. (Benham) in the amount of $204,925 (Attachment A). The scope of work included the design of water transmission and distribution system improvements (to connect to the Bailey Ranch elevated water storage tank) as follows: — Transmission line (30 -inch) between E. 106th Street North and N. Memorial Drive and the new Bailey Ranch elevated storage tank; — Transmission line (24-inch) between the storage tank and E. 991h Street North and N. Garnett Road; — A booster pump station to be located in the base of the Bailey Ranch storage tank; — A master meter vault at E. 106th Street North and N. Memorial Drive and necessary interconnections to the existing service system. SCOPE OF WORK CHANGES: In February 2005, the City of Tulsa changed the alignment of the North Water Loop — and consequently to the proposed connection point to the Owasso transmission main — from N. Memorial to N. Sheridan Road to facilitate expeditious construction of the infrastructure. Accordingly, the City of Owasso once again changed plans to accommodate the newly proposed Tulsa Master Meter location at E. 106th Street North and N. Sheridan Road. Water System Improvements Engineering Services Agreement Amendment No. 1 Page 2 of 3 In September 2005, following the start -up of the new Bailey Ranch elevated storage tank, City of Owasso staff initiated pilot testing to asses the feasibility of using the existing US Highway 169 water tower to serve the City's low pressure areas. Per the 2000 Water Master Plan, the US 169 tower was to be taken out-of-service requiring the constriction of a new tower (under Phase III of the Water System Improvements to be completed by 2010) to service the low pressure areas. The pilot testing revealed that Phase III work could be eliminated, by constructing a new waterline under US Highway 169, resulting in significant savings to the City of Owasso. This new line will allow the separation of the two pressure zones by connecting the existing US 169 tower (via the newly constructed waterline located along the Owasso Expressway) to the City's low pressure system. AMENDMENT NO. 1: In October 2005, following the Owasso Public Works Authority's approval of the Water Supply Agreement with the Tulsa Metropolitan Utility Authority, Benham submitted Amendment No. 1 in the amount of $132,797 for work to be performed outside of the scope of work detailed in the original Agreement (see Attachment B). The additional work includes surveying, engineering and construction administration for the additional mile of 30 -inch water transmission line (from North Sheridan to North Memorial Road) and the US Highway 169 waterline crossing (see Attachment Q. It is worth mentioning that one additional Amendment (for approximately $50,000) is expected to be received for the performance of additional surveying and engineering work not included in the original scope of services. The work includes the design of an 8 -inch service line (to parallel the 30 -inch transmission main between North Sheridan and North Memorial Road) and additional hydraulic modeling to update the current Water Master Plan. It is expected that the service line will aid right -of -way negotiations and afford the opportunity to extend water service to an undeveloped area. The desired additional hydraulic modeling will assist in the planning for orderly and efficient water infrastructure development, expansion and upgrading — updating the now obsolete modeling performed under the Water Master Plan. FUNDING: Funding for Amendment No. 1 for the amount of $132,797 will be obtained from Vision 2025 funds. RECOMMENDATION: Staff recommends Council approval of Amendment No. 1 to the Engineering Service Agreement with the Benham Companies, Inc. (Tulsa, Oklahoma) for Water System Improvements in the total amount of $132,797.00. Water System Improvements Engineering Services Agreement Amendment No. 1 Page 3 of 3 ATTACHMENTS A. Attachment A — Agreement for Engineering Services B. Attaclnnent B — Aznendinent No. 3 to Agreement for Engineering Services C.. Attachment C -- Water System Improvements Map Agreement for Engineering Services THIS AGREEMENT, made and entered into this Z?- day of June, 2004, between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and The Benham Companies, Inc., hereinafter referred to as ENGINEER; WITNESSETH: ,117- EREAS, CITY intends to construct 24-inch and 30-inch water transmission lines, water booster pump station, and distribution system improvements, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional engineering services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, 111 7111illilitic N#W THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1 SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as R• rt of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated • reference as part of this AGREEMENT. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 1 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION which is attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. r� 114 1 A I I F, B11111 to] 0 1 0 1 0-414 W N M 7.1 ENGINEER shall not be responsible for construction mean methods, techniques, sequences, procedures, or safe precautions and programs in connection with the PROJECT. I 7.3 In soils, foundation, groundwater, and other subsurfa investigations, the actual characteristics may vary significant between successive test points and sample intervals and locations other than where observations, exploration, anell investigations have been made. Because of the inhererl uncertainties in subsurface evaluations, changed or unanticipates underground conditions may occur that could affect total PROJEC City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 2 cost and/or execution. These conditions and cost/execution effects gre not the responsibility of ENGINEER. 7.5 ENGINEER'S deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer- generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8.2 Since ENGINEER h control over the resources provided others to meet construction contract schedules, ENGINEER' forecast schedules shall be made on the basis of qualifications a experience as a Professional Engineer. I A�M 9.2 ENGINEER shall not be liable to CITY for any special, indirect consequential damages, such as, but not limited to, loss revenue, or loss • anticipated profits. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 3 10.1 CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2 CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 12.1 During the performance of the SERVICES under this AGREEMENT, ENGINERE shall maintain the following insurance: 12.1.1 General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and note less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2 Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits • not less than $100,000 for each accident. 12.1.3 Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits • not less than $100,000 for each occurrence. 12.1.4 Errors and Omissions Insurance to remain in effect durin(r) ci the PROJECT and the term of any legal liability. Errors an,,• Omissions coverage to be for a minimum • $1,000,000, deductibles subject to approval. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 4 12.2 ENGINEER shall furnish CITY certificates of insurance, which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1 All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. P1. a 13.2 CITY'S rouse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk, 14.1 The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, 15. NOTICE. Any notice, demand, or request required by or made pursuant to th AGREEMENT shall be deemed properly made if personally delivered writing or deposited in the United States mail, postage prepared, to t address specified below. I To CITY: City of Owasso, Oklahoma P.O. Box 180 Owasso, Oklahoma 74055 Attention: F. Robert Carr, Jr. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 5 To ENGINEER: The Benham Companies, Inc. 1 West 3rd St., Suite 100 Tulsa, Oklahoma 74103 Attention: Mr. Thomas D. Mansur 15.1 Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application • the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, • referred to the City Manager for resolution. Regardless • these procedures, neither party shall be precluded from exercising any rights, privileges • opportunities permitted • law to resolve any dispute. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 6 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Mr. Thomas D. Mansur, P.E. as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 7 11 'I'TITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. Ml Mll tq Division Vice-President Managing Director ATTEST: DD(SEAL) Secretary &I Municipal Corporation Mayo r APP ED AS TO FORM: ity Attorney City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 8 ATTACHMENT A SCOPE OF PROJECT City of Owasso, Oklahoma Upper Service Plane Wafer Systems Improvements Engineering Services Agreement Page 9 City of Owasso, Oklahoma Upper Service Plane Water System Improvements Project Phase 1 - 30-Inch and 24-Inch Transmission Line, Phase 2 - 30-Inch Water Transmission Line and Booster Pump Station ATTACHMENT B SCOPE OF SERVICES BASIC SERVICES The Basic Services of the ENGINEER shall include, but are not necessarily limited to, the following tasks: 1. Designate a representative to coordinate all information between tht ENGINEER and the CITY. 2. Designate a quality review team. The team shall consist of, as a minimum, a principal in the firm not associated with day-to-day design work of this PROJECT. 3. Document all meetings and conferences. Send documentation AUTHORITY wn five (5) working days. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 10 4. Attend meetings with CITY, other CITY consultants, utility companies, and other administrative and/or regulatory agencies. MMMM NO 6. Perform all necessary survey and investigations for the PROJECT. 7. Furnish engineering design data, where necessary, for the coordination of the PROJECT with other local projects or with State or Federal Authorities. B.2. HYDRAULIC ANALYSIS AND ENGINEERING REPORT. Upon receipt Of a Notice to Proceed, the ENGINEER shall prepare the Engineering Report. The work performed during this phase of the SERVICES shall include, but is not necessarily limited to, the following tasks: 1 Project Kickoff Meeting a. Confer with the AUTHORITY to review PROJECT requirements, to discuss scheduling of the work and to discuss submittal requirements for this phase of the work. Field and Utility Surveys a. Contact OKIE for location of utility companies an* investigate all known utilities within the PROJECT limits. b. Have the CITY request necessary flagged locations by each underground utility whose physical plant may be involved. C. Locate all flagged underground utility locations horizontally. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 11 5. Soils Borings. The ENGINEER shall contract for and obta requisite soil borings for the various lines and structures in sufficie detail and depth to ascertain the likely conditions of constructi and the associated costs thereof. 8. Engineering Report a. Summarize the findings, conclusions and recommendations for this phase of the project in report format. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 12 B.3. FINAL DESIGN DOCUMENTS. Upon approval of the ENGINEERING REPORT and upon receipt of a Notice to Proceed, the ENGINEER shall prepare the Final Design Documents for the PROJECT. Work performed during this phase of the SERVICES shall include, but is not necessarily limited to the following tasks: Progress Meetings. Confer with the CITY on a monthly basis to determine submittal requirements and schedule necessary revisions P rog ress Meetings 2. Environmental Information Document. The ENGINEER shall prepare new or revised Environmental Information Documents as required for those components of the work for which same is required. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 93 4. The ENGINEER shall prepare technical specifications, speci provisions, and other construction Contract Documents as requir to supplement available Specifications and Contract Documen (ODOT and Standard City of Owasso). I] 5 The ENGINEER will prepare "ENGINEER'S ESTIMATE" construction costs using final quantities and current unit r 6. The ENGINEER shall participate in the office and field review 19 plans and Documents as required during the design phase an make revisions in final plans as required by the CITY. I B.4. GENERAL SERVICES DURING BIDDING AND CONSTRUCTION PHASE. Upon approval of the Final Design Documents, and upon cuynf Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 14 receipt of a Notice to Proceed, the ENGINEER shall provide the followin,'s, SERVICES. The Work performed during this phase of the SERVICE,� shall include, but is not necessarily limited to the following tasks: 2. Conduct the pre-work conference and furnish advice to the CITY as requested, 3. Review and approve Contractor's shop Drawings and material testing submittals. 4. Visit the site of the various construction activities from time-to-time throughout the construction period to ascertain the general progress of the projects. 5. Provide general assistance to the the CONTRACTOR and CITY with the start-up and commissioning of the booster pump station. 6. Furnish "As-Built" drawings from Inspector's Notes within 45 da%M of receiving said notes. "As-Builts" will be provided on CD computerized format. I City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 15 City R f Owasso, Oklahoma N-avrd Phase 1 - 30-Inch and 24-Inch Transmission Line, Phase 2 - 30-Inch Water Transmission Line and Booster Pump Station ATTACHMENT C RESPONSIBILITIES OF THE CITY C. RESPONSIBILITIES OF THE AUTHORITY, The CITY shall provide the information and services as provided herein in a manner that causes no undue delays in the performance of the SERVICES by the ENGINEER. C. 1 INFORMATION., The CITY shall furnish, • requested and required by thd ENGINEER and at no expense to the ENGINEER, information relative to the design and construction of the PROJECT. C.1.1 Records, reports, studies, plans, drawings, and any other date, available in the files of the AUTHORITY, which may be useful in the work, involved under this AGREEMENT. C.1.2 Standard drawings, Contract Documents, and specifications. C.2 ACCESS. The AUTHORITY shall furnish and make all provisions for the ENGINEER to enter upon public or private property as required for the ENGINEER to perform his SERVICES under this AGREEMENT. C.3.1 Furnish legal assistance as required in the preparation, review and approval of Construction Documents. C.3.2 Furnish staff assistance to coordinate with the uty companies locating, exposing and relocating existing utilities and/or their propos future exteisiots. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 16 M Me CA DOCUMENT REVIEW. The CITY shall examine all studies, reports, sketches, estimates, Specifications, Drawings, proposals, and other Documents presented by the ENGINEER and the CITY shall render in writing all decisions pertaining thereto within a reasonable time so as not to delay the SERVICES of the ENGINEER. C, 5 MISCELLANEOUS ACT, IVITIES. The CITY shall be responsible for the conformance of construction contract documents, oversee and d1lc;4,6 Contractors' assembly of bonds and affidavits, and approve and execute same. City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 17 City of Owasso, Oklahoma Upper Service Plane Water System Improvements Proje Phase 1 - 30-Inch and 24-Inch Transmission Line, Phase 2 - 30-Inch Water Transmission Line and I Booster Pump Station ATTACHMENT D COMPENSATION I D.2. FINAL de • DESIGN. For SERVICES provid uner Attachment B, the CITY shall pay the ENGINEER a lump sum fee of $,_1_53,430.00 . #.4. TERMINATED SERVICES. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.5.1 Progress payments shall be made in proportion to services rendered and expenses incurred • indicated within this AGREEMENT City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 18 and shall be due and owing within thirty days of ENGINEER's submittal of his progress payment invoices. D.5.2 If the CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.53 If the project is delayed, or if ENGINEER's services for the PROJECT are depayed or suspended for more than ninety days for reasons beyond ENGINEER's control, ENGINEER mail, after giving .Y J fifteen day's written notice to CITY, request renegotiations of compensation, or may terminate the AGREEMENT, City of Owasso, Oklahoma Upper Service Plane Water Systems Improvements Engineering Services Agreement Page 9 9 HE OWASSO WATER SYSTEMS COMPONENT DESIGN PROJECT TRANSMISSION LINES, BOOSTER PUMP STATION AND WATER TOWER This AMENDMENT made and entered into on this date 1 by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter referred to as CITY, and THE BENHAM COMPANIES, LLC, formerly THE BENHAM COMPANIES, INC., formerly named ATKINS BENHAM, INC., hereinafter referred to as ENGINEER: WITNESSETH: WHEREAS, on the 20th day of August, 2002, the CITY entered into an Agreement with the ENGINEER; and WHEREAS, CITY requires additional professional services to extend the water system project design, to include the design and construction of an additional 5,200 linear feet of 30- inch water transmission line, hereinafter referred to as the PROJECT; and, NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree to the following amendments: All of paragraph A, of Attachment A, is further changed to read: "A. Scope of Project. The Water Systems Component Design project (hereinafter referred to as "PROJECT") shall consist of the design of • a 2 million gallon elevated composite water storage tank, • a 30-inch water transmission line (to be called "Phase 1 Transmission Line") from East 106th Street North and North Mingo Road to said water storage tank, • a 24-inch water transmission line (also a part of the "Phase 1 Transmission Line") from said water storage tank to North Garnett Road and thence south to connect to the existing CITY system, • a booster pump station located in the base of the storage tank structure, • a 30-inch water transmission line (to be called "Phase 2 Transmission Line") from East 106th Street North and North Sheridan Road to East 106th Street North and North Mingo Road," and • a connection of the existing HWY-169 water tower to the CITY lower water pressure zone. 2. Add subparagraph B.2.2.6 as follows: E "13.2.2.6 Phase 2 Transmission Line. The ENGINEER shall confirm the feasibility of connecting to the City of Tulsa transmission system at East 106th Street North and North Sheridan Road and revise and update the hydraulic analyses, model and computations associated with such connection. The ENGINEER will also coordinate with the CITY and City of Tulsa Public Works Department personnel to determine operating parameters and hydraulics necessary for the design of such transmission line and booster pump station. C, 3. So much of paragraph B.3 3A Plans aril Specifications is changed to read as follows: 4. Paragraph "D.3", previously changed from Paragraph "C.3" in Attachment D, is changed in its entirety to read as follows: 4.3 For the work under.Phase No. 2 Final De�ij �/Bid�din Servic�es, ATTACHMENT- B, paragraph B.3 and amendments thereto, the CITY shall pay the ENGINEER a lump sum of $132,797.00 (One hundred thirty-two thousand seven hundred ninety-seven dollars)." M. ro I wo 111111M rel 1 1116M "D.4 A Revised Engineering Fee Computation spreadsheet is enclosed herewith, which spreadsheet is a recapitulation of changes provided by this Addendum. For engineering services on all phases of the work, the CITY shall pay the ENGINEER a lump sum of $337,722.00 (Three hundred thirty-seven thousand seven hundred twenty-two dollars), which total amount shall not be exceeded without written addendum hereto." 6. The net effect of this amendment is to include an additional mile of 30-inch ransmission line to the project and to the associated engineering services including environmental information document revisions, archaeological studies, and right of way documents. All of services required of the ENGINEER in the preparation of the design, including surveying, bidding services, and construction administration, common to other phases of the work heretofore enumerated, shall apply and become a part of the required services contemplated under this Amendment. 8. The undersigned specifically warrants and certifies that The BENHAM COMPANIES, LLC, is a successor company of THE BENHAM COMPANIES, INC., and the original signatory hereto and that said individual is an officer thereof and duly authorized to sign this amendment by resolution of the Board of Directors. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates hereinbelow reflected to be effective on the date executed by the Mayor of the CITY or Contracting Authority. By: ATTEST: (SEAL) Date Managing Director/ Secretary Division Vice President By: im Mayor M RM City Attorney ATTEST: (SEAL) City Clerk Date EM PHASE 313 -- RIGHT OF WAY PLANS, EASEMENT DESCRIPTIONS AND PLATS COORD MEETINGS OWASSO, OKLAHOMA WATER SYSTEMS COMPONENT DESIGN PROJECTS 240 0 0 8 680 ENGINEERING FEE COMPUTATION 150 2 136 1 48 AMENDMENT NO. 1A WORK ITEMS PLANS 0 0 0 0 THE BENHAM COMPANIES, LLC, 3RD EDITION, OCTOBER 14, 2005 340 12 900 24 1632 1 48 41 2920 DES ENGR I SENIOR r I TECHNICIANS 0 j ! SENIOR PROJ SENIOR PROJ 1 SENIOR DES 16 PHASE AND TASK j MGR /ENGR ENGR /SCIENTI ENGINEER ! SCIENTIST TECHNICIANS CLERICAL SUBTOTAL HRS 120.00 HRS 95.00 HRS 85.00 HRS 75.00 FIRS 68.00 HRS 48.00 HRS $ PHASE 1 - REVISED ENGINEERING [REPORT AND SOIL BORINGS MOBILIZATION 4 480 0 0 8 680 4 300 2 136 4 192 22 1788 COORD MEETINGS 8 960 0 0 12 1020 4 300 0 0 0 0 24 2280 HYDRAULIC ANALY 8 960 0 0 40 3400 40 3000 0 0 4 192 92 7552 REPORT 8 960 0 0 16 1360 8 600 40 2720 12 576 84 6216 OTHER DIR COSTS INCLUDING GEOTECHNICAL 544 8 384 7100 TOTAL 5 600 0 $24,936.00 8 680 PHASE 2 -- RIGHT OF WAY LAND SURVEYING 0 0 COORD MEETINGS 4 480 0 0 4 340 8 600 8 544 0 0 24 1964 OTHER DIR COSTS 8 680 0 30800 TOTAL 2 96 44 3192 $32,764.00 1 120 PHASE 3A mw PRELIMINARY AND FINAL PLANS 0 4 340 COORD MEETINGS 0 0 0 0 16 1360 1 75 8 544 1 48 26 2027 PLAN AND PROFILES 0 0 0 0 40 3400 40 3000 8 544 1 48 89 6992 DOCUMENTS 0 0 0 0 8 680 32 2400 0 0 12 576 52 3656 ENVIRONMENTAL 8 960 16 1520 2 170 4 300 0 0 4 192 34 3142 OTHER DIR COSTS 1600 TOTAL $9,865.00 $17,417.00 PHASE 313 -- RIGHT OF WAY PLANS, EASEMENT DESCRIPTIONS AND PLATS COORD MEETINGS 2 240 0 0 8 680 2 150 2 136 1 48 15 1254 PLANS 0 0 0 0 4 340 12 900 24 1632 1 48 41 2920 PLATS AND DESCRIP 4 480 0 0 16 1360 16 1200 24 1632 4 192 64 4864 OTHER DIR COSTS 3200 TOTAL $12,238.00 PHASE 4 m_ BIDDING AND CONTRACTING COORD MEETINGS 1 120 0 0 4 340 1 75 8 544 8 384 22 1463 PRE -BID MEETING 5 600 0 0 8 680 0 0 0 13 1280 BIDDING ASSISTANCE 2 240 0 0 8 680 0 32 2176 2 96 44 3192 BID TABULATION 1 120 0 0 4 340 0 40 2720 0 45 3180 OTHER DIR COSTS 750 TOTAL $9,865.00 PHASE 5 -- CONSTRUCTION ADMINISTRATION COORD MEETINGS 4 480 0 0 12 1020 4 300 0 0 8 384 28 2184 SUBMITTAL REVIEW 1 120 0 0 12 1020 4 300 2 136 0 0 19 1576 SITE VISITS 16 1920 0 0 16 1360 16 1200 0 0 2 96 50 4576 RECORD DRAWINGS 4 480 0 0 2 170 4 300 40 2720 2 96 52 3766 OTHER DIR COSTS 1000 TOTAL $13,102.00 ;iZUBTOTAL AfTiENDly"_T NO. IA $110,322.04 ESTIMATED CONSTRUCTION COSTS 831,600.00 ESTIMATED RIGHT OF WAY ACQUISITION COSTS 243,936.00 ENGINEERING COST 110,322.00 TOTAL ESTIMATED PROJECT COST (SHERIDAN TO MEMORIAL) 1,185,858.00 ENGINEERING DESIGN SERVICES AS PERCENT OF CONSTRUCTION COSTS 7.51% ENGINEERING DESIGN SERVICES AS PERCENT OF TOTAL PROJECT COSTS 5.26% DIRECT COSTS AS A PERCENT OF TOTAL ENGINEERING COSTS 40.29% OWASSO, OKLAHOMA WATER SYSTEMS COMPONENT DESIGN PROJECTS ENGINEERING FEE COMPUTATION AMENDMENT NO. 1 B ADDITIVE ALTERNATE FOR 169 CROSSING THE BENHAM COMPANIES, LLC, 3RD EDITION, OCTOBER 14, 2005 SENIOR PROD SENIOR PROJ r SENIOR DES DES ENGR SENIOR TECHNICIANS PHASE AND TASK ! I SUBTOTAL 1 MGR /ENGR ENGR /SCIENT I ENGINEER SCIENTIST TECHNICIANS CLERICAL 1 _ L_ HRS 120.00 FIRS 95.00 FIRS 85.00 HRS 75.00 HRS 68.00 HRS 48.00 FIRS $ PHASE 313 - -- RIGHT OF WAY PLANS, EASEMENT DESCRIPTIONS AND PLATS (ODOT PERMIT) COORD MEETINGS 0 0 0 0 2 170 0 0 0 0 1 48 3 218 PLANS 0 0 0 0 2 170 8 600 12 816 1 48 23 1634 PLATS AND DESCRIP 0 0 0 0 2 170 '16 1200 12 816 2 96 32 2282 OTHER DIR COSTS 1600 TOTAL $5,734.00 PHASE 4 -- BIDDING AND CONTRACTING COORD MEETINGS 0 0 PHASE 1 ENGINEERING REPORT REVISION 0 0 0 0 MOBILIZATION 1 120 0 0 0 0 0 0 2 136 i 48 4 304 COORD MEETINGS 0 0 0 0 2 170 2 150 0 0 0 0 4 320 HYDRAULIC ANALY 2 240 0 0 4 340 8 600 0 0 0 0 14 1180 REPORT 1 120 0 0 2 170 0 0 8 544 4 192 15 '1026 OTHER DIR COSTS 375 TOTAL 200 TOTAL $375.00 PHASE 5 -- CONSTRUCTION ADMINISTRATION $3,030.00 COORD MEETINGS 0 PHASE 2 -.• RIGHT OF WAY LAND SURVEYING 0 0 0 0 COORD MEETINGS 1 120 0 0 4 340 8 600 2 136 0 0 15 1196 OTHER DIR COSTS 0 0 0 0 0 0 SITE VISITS 0 0 0 0 0 0 4750 TOTAL 0 0 0 0 0 0 RECORD DRAWINGS 0 0 0 0 0 0 $5,946.00 0 0 0 PHASE 3A -- PRELIMINARY AND FINAL PLANS COORD MEETINGS 0 0 0 0 4 340 1 75 8 544 1 48 14 1007 PLAN AND PROFILES 0 0 0 0 8 680 32 2400 8 544 1 48 49 3672 DOCUMENTS 0 0 0 0 4 340 16 1200 0 0 8 384 28 1924 ENVIRONMENTAL 2 240 4 380 0 0 4 300 0 0 4 192 '14 1112 OTHER DIR COSTS 200 TOTAL $7,91 5.00 PHASE 313 - -- RIGHT OF WAY PLANS, EASEMENT DESCRIPTIONS AND PLATS (ODOT PERMIT) COORD MEETINGS 0 0 0 0 2 170 0 0 0 0 1 48 3 218 PLANS 0 0 0 0 2 170 8 600 12 816 1 48 23 1634 PLATS AND DESCRIP 0 0 0 0 2 170 '16 1200 12 816 2 96 32 2282 OTHER DIR COSTS 1600 TOTAL $5,734.00 PHASE 4 -- BIDDING AND CONTRACTING COORD MEETINGS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PRE -BID MEETING 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BIDDING ASSISTANCE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BID TABULATION 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER DIR COSTS 375 TOTAL $375.00 PHASE 5 -- CONSTRUCTION ADMINISTRATION COORD MEETINGS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUBMITTAL REVIEW 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SITE VISITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 RECORD DRAWINGS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER DIR COSTS 500 TOTAL $500.00 SUBTOTAL AMENDMENT NO. 1 B $23,500.00 ESTIMATED CONSTRUCTION COSTS 360,000.00 ESTIMATED RIGHT OF WAY ACQUISITION COSTS 10,000.00 ENGINEERING COST 23,500.00 TOTAL ESTIMATED PROJECT COST 393,500.00 ENGINEERING DESIGN SERVICES AS PERCENT OF CONSTRUCTION COSTS 5.44% ENGINEERING DESIGN SERVICES AS PERCENT OF TOTAL PROJECT COSTS 4.98% DIRECT COSTS AS A PERCENT OF TOTAL ENGINEERING COSTS 32.45% ASSUMED ENGINEERING, BIDDING AND CONSTRUCTION PROCEED SIMULTANEOUSLY WITH BASE CONTRACT 301 West 2 nd Street Owasso, OK 74055 918.272.4959 918.272.4996 www.cityofowasso.com N vv S : HONORABLE A j ', - 1 CITY COUNCIL j CITY OF OWASSO FROM- ANA C. STAGG, P PUBLIC WORDS REC OR SUBJECT: THREE LAKES VILLAGE STREET RECONSTRUCTION PROJECT CON'T'RACT REJECTION DATE: November 9, 2005 BACKGROUND: In 1997, residents of the Three Lakes Village subdivision initially requested assistance from the City of Owasso for the repair of existing residential streets and drainage infrastructure. The subdivision, constructed in 1978, was platted with private roadways, exempting the developer from constructing the infrastructure according to City standards. As a result, the poorly constructed infrastructure has notably deteriorated through the years restricting the use of the roadways. In July 2005, following numerous pleas for assistance by area residents, City Council approved funding for street infrastructure repairs estimated at approximately $210,000. Partial funding was obtained from the Oklahoma Department of Commerce (ODOC) through a "Community Development Block Grant" in the amount of $66,450. Following approval of the project, staff initiated the preparation of bid documents for the Three Lakes Roadway Improvements Project. The work included the removal and replacement of over 5,300 square yards of existing pavement (approximately one mile of roadway) complete with new curb and guttering. The Engineering Estimate prepared following the completion of design documents was $260,000 (base bid only). The notable increase in construction cost was due to a considerable raise in costs of construction materials and methods since preliminary cost estimates were prepared in 2004. SOLICITATION OF BIDS: Notice to Bidders was published in the Owasso Reporter on October 4, 2005 for a bid opening on November 3, 2005. A mandatory pre -bid meeting was held at Owasso City Hall on October 24, 2005. One bid was received and opened at 2:00 PM CDT on November 3, 2005 from Horizon Construction Company, Inc. in the amount of $425,895.00 (base bid). Staff compared unit prices, used to prepare the engineers estimate to those proposed in the Bid Schedule submitted by Horizon Construction, to identify notable differences responsible for the disparity between the values. A summary of the findings is presented below: Three Lakes Village Street Reconstruction Project Bidding Results Page 2 of 3 As shown above, differences in unit prices for five Line Items [Items No. 5 (Aggregate Base), 6- 7 (Asphalt Concrete), 8 (New curb and gutter) and 13 (Adjust water meters)] are responsible for nearly 80 percent of the total overage. EVALUATION OIL OP'T'IONS Funding in the amount of $144,000 was included in Street Department Budget, Line Item 01- 300 -54213 -036. Additional funding was provided by the Oklahoma Department of Commerce (ODOC) "Community Development Block Grant" in the amount of $66,450 for a total of $210,450. Thus, supplementary funding in the amount $217,445 is required to properly fund a contract award in the amount of $425,895. Because of the unexpected deficiency in available funding, on November 4, 2005, city staff met to discuss potential options to address the problem. Three options emerged as viable: (1) Abandon project, (2) Refine Scope and Rebid project, and (3) Award contract to Horizon Construction Company. Abandon Project: First option is to abandon the project and call off the reconstruction of roadway infrastructure in the Three Lakes Village due to excessive cost. Preliminary cost- benefit analysis reveals that, as bid, the investment necessary for reconstruction of the roadways represents nearly 15% of the estimated value of all residences located within the affected area. - Refine Scope and Rebid: Reevaluating the scope of work could yield savings by eliminating items without sacrificing the quality of the product. Suitable items for elimination include provisions made simply to accommodate the needs of residents while Engineer's Estimate Horizon Construction Bid Difference Item Description Unit Quan Unit Cost Amount Unit Cost Amount Sum 1 Unclassified Excavation CY 415 $ 8.00 $ 3,320.00 $ 26.41 $ 10,960.15 $ 7,640.15 5% 2 Temporary Erosion & Sediment Control LS 1 $ 1,000.00 $ 1,000.00 $ 814.19 $ 814.19 $ (185.81) 0% 3 Solid Slab Sodding SY 282 $ 2.00 $ 564.00 $ 7.02 $ 1,979.64 $ 1,415.64 1% 4 Geogrid Subgrade Restraint SY 5356 $ 7.00 $ 37,492.00 $ 7.24 $ 38,777.44 $ 1,285.44 1% 5 Aggregate Base, Type A CY 893 $ 25.00 $ 22,325.00 $ 50.89 $ 45,444.77 $ 23,119.77 14% 6 Asphalt Concrete, -lype A TON 1063 $ 36.00 $ 38,268.00 $ 77.71 $ 82,605.73 $ 44,337.73 26% 7 Asphalt Concrete, Type B TON 473 $ 41.00 $ 19,393.00 $ 67.59 $ 31,970.07 $ 12,577.07 7% 8 New 6" Barrier Curb and Gutter LF 2535 $ 16.00 $ 40,560.00 $ 27.99 $ 70,954.65 $ 30,394.65 18% 9 6" Concrete Driveways (I-IES) SY 570 $ 34.00 $ 19,380.00 $ 56.72 $ 32,330.40 $ 12,950.40 8% 10 Concrete Valley Gutters LF 165 $ 25.00 $ 4,125.00 $ 39.09 $ 6,449.85 $ 2,324.85 1% 11 Manholes Adjust to Grade EA 3 $ 600.00 $ 1,800.00 $ 840.79 $ 2,522.37 $ 722.37 0% 12 Storm Inlets Adjust to Grade EA 5 $ 500.00 $ 2,500.00 $ 3,223.39 $ 16,116.95 $ 13,616.95 8% 13 Valve Boxes Adjust to Grade EA 4 $ 250.00 $ 1,000.00 $ 817.03 $ 3,268.12 $ 2,268.12 1% 14 Water Meter Box Adjust to Grade EA 42 $ 150.00 $ 6,300.00 $ 785.17 $ 32,977.14 $ 26,677.14 16% 15 Removal of Concrete Pavement & Curb SY 5356 $ 9.00 $ 48,204.00 $ 4.82 $ 25,815.92 $ (22,388.08) -13% 16 Remove Concrete Driveway Approaches SY 570 $ 5.00 $ 2,850.00 $ 8.54 $ 4,867.80 $ 2,017.80 1% 17 Remove and Reset Mail Boxes EA 42 $ 150.00 $ 6,300.00 $ 111.14 $ 4,667.88 $ (1,632.12) -1% 18 Install and Remove of Temp. Mailboxes EA 4 $ 125.00 $ 500.00 $ 1,833.78 $ 7,335.12 $ 6,835.12 4% 19 Double Grate Inlet Box and Grates EA 1 $ 1,500.00 $ 1,500.00 $ 3,352.91 $ 3,352.91 $ 1,852.91 1% 20 Tree Removal (South Island Only) EA 1 $ 100.00 $ 100.00 $ 555.48 $ 555.48 $ 455.48 0% 21 Install 18" RCP, Class 3 LF 30 $ 20.00 $ 600.00 $ 67.46 $ 2,023.80 $ 1,423.80 1% 22 Flowable Fill (Bid Purpose Only) CY 1 $ 75.00 $ 75.00_ $ 105.53 $ 105.53 $ 30.53 0% SUBTOTAL $ 258,156.00 $ 425,895.91 $ 167,739.91 100% As shown above, differences in unit prices for five Line Items [Items No. 5 (Aggregate Base), 6- 7 (Asphalt Concrete), 8 (New curb and gutter) and 13 (Adjust water meters)] are responsible for nearly 80 percent of the total overage. EVALUATION OIL OP'T'IONS Funding in the amount of $144,000 was included in Street Department Budget, Line Item 01- 300 -54213 -036. Additional funding was provided by the Oklahoma Department of Commerce (ODOC) "Community Development Block Grant" in the amount of $66,450 for a total of $210,450. Thus, supplementary funding in the amount $217,445 is required to properly fund a contract award in the amount of $425,895. Because of the unexpected deficiency in available funding, on November 4, 2005, city staff met to discuss potential options to address the problem. Three options emerged as viable: (1) Abandon project, (2) Refine Scope and Rebid project, and (3) Award contract to Horizon Construction Company. Abandon Project: First option is to abandon the project and call off the reconstruction of roadway infrastructure in the Three Lakes Village due to excessive cost. Preliminary cost- benefit analysis reveals that, as bid, the investment necessary for reconstruction of the roadways represents nearly 15% of the estimated value of all residences located within the affected area. - Refine Scope and Rebid: Reevaluating the scope of work could yield savings by eliminating items without sacrificing the quality of the product. Suitable items for elimination include provisions made simply to accommodate the needs of residents while Three Lakes Village Street Reconstruction Project Bidding Results Page 3 of 3 streets are under construction. For example, Item 17 (see Bid Schedule) in the amount of $7,000 relates to the installation of four temporary communal mailboxes at the entrance of The Three fakes Village to allow the continuation of mail delivery while the streets are under construction. Additional cost - reducing options include alternate construction phasing, concrete street cross-section and replacement /relocation of existing utilities. Award Contract: Finally, the last option could be to pursue the award of the contract to Horizon Construction Company in the amount of $425,895 but eliminate those Items responsible for the majority of the discrepancy. If chosen, this option may reduce project construction costs to approximately $310,000. See below: Item Description - Unit Quan Unit Cost Amount 1 Unclassified Excavation CY 415 $ 26.41 $ 10,960.15 2 Temporary Erosion & Sediment Control LS 1 $ 814.19 $ 814.19 3 Solid Slab Sodding SY 282 $ 7.02 $ 1,979.64 4 Geogrid Subgrade Restraint SY 5356 $ 7.24 $ 38,777.44 5 Aggregate Base, Type A CY 893 $ 25.00 $ 22,325.00 6 Asphalt Concrete, Type A TON 1063 $ 36.00 $ 38,268.00 7 Asphalt Concrete, Type B TON 473 $ 41.00 $ 19,393.00 8 New 6" Barrier Curb and Gutter LF 2535 $ 16.00 $ 40,560.00 9 6" Concrete Driveways (NES) SY 570 $ 56.72 $ 32,330.40 10 Concrete Valley Gutters LF 165 $ 39.09 $ 6,449.85 11 Manholes Adjust to Grade EA 3 $ 840.79 $ 2,522.37 12 Storm Inlets Adjust to Grade EA 5 $ 3,223.39 $ 16,116.95 13 Valve Boxes Adjust to Grade EA 4 $ 817.03 $ 3,268.12 14 Water Meter Box Adjust to Grade EA 42 $ 785.17 $ 32,977.14 15 Removal of Concrete Pavement & Curb SY 5356 $ 4.82 $ 25,815.92 16 Remove Concrete Driveway Approaches SY 570 $ 8.54 $ 4,867.80 17 Remove and Reset Mail Boxes EA 42 $ 111.14 $ 4,667.88 18 Install and Remove of Temp. Mailboxes EA 4 $ 125.00 $ 500.00 19 Double Grate Inlet Box and Grates EA 1 $ 3,352.91 $ 3,352.91 20 Tree Removal (South Island Only) EA 1 $ 555.48 $ 555.48 21 Install 18" RCP, Class 3 LF 30 $ 67.46 $ 2,023.80 22 Flowable Fill (Bid Purpose Onl) CY 1 $ 105 53 $ 105.53 SUBTOTAL $ 308,631.57 COMMENDATI ®NS Staff recommends Council reject the submitted Bid by Horizon Construction Company, Inc. in the amount of $425,895.00 (base bid). Staff will review the scope of work and revise designed improvements to encourage the submittal of multiple bids. Advertisement for Bids is scheduled to occur in December 2005, for a projected construction start in January 2006. ATTACHMENTS: A. Project Plans B. Bid Schedule and Form g� H G CI U/E FL TO TG TR RCP X 600.o �FH 0 (aSSMH OSTMH O 0 AOB t SON � PP 0.33% 600 000000 T T P P _- _n — BSS —B56- -Bw—aw- - xa sr— sa sr- BEFORE OU DIG ,800 522- -`6543 GUTTER LINE CURB INLET UTILITY EASEMENT FLOWUNE TOP OF CURB TOP OF GRATE TOP OF RIM REINFORCED CONCRETE PIPE SPOT ELEVATION DIRECTION OF FLOW STREET SIGN FIRE HYDRANT TRANSFORMER TELEPHONE PEDESTAL CABLE TV PEDESTAL SANITARY SEWER MANHOLE STORM SEWER MANHOLE WATER METER WATER VALVE ELECTRIC METER MAILBOX LIGHT POLE IRON PIN FOUND POWER POLE PERCENT OF GRADE EXISTING CONTOURS PROPOSED CONTOURS SILT FENCE STRAW BALE DIKE BURIED TELEPHONE LINE BURIED POWER UNE BURIED CABLE TELEVISION SANITARY SEWER LINE WATER LINE STORM SEWER LINE O 1T Y_OF 0 INDEX OF SHEETS `.:HEFT NO. DESCRIPTION 1. TITLE SHEET 2. SUMMARY OF QUANTITIES 3. EROSION CONTROL PLAN 4. CONSTRUCTION PHASING PLAN 5. PLAN & PROFILE -- E 84TH CT N 6. PLAN & PROFILE — N 116TH PL E 7. PLAN & PROFILE — N 11641 E AVE e. PLAN & PROFILE - E 64TH ST N/E 84TH PL N 9. CROSS SECTIONS - E 84TH CT N 10. CROSS SECTIONS - N 116TH PL E 1i. CROSS SECTIONS - N 116TH E AVE 12. CROSS SECTIONS - E 84TH ST N/E 84TH PL N 13. SECTIONS & DETAILS 14. ALTERNATE PARKING ISLANDS CITY_ OF OWASSO CRAIG THOENDEL MAYOR/WARD 1 S "TEPHEN CATAUDELLA VICE MAYOR/WARD 2 SUSAN KIMBALL WARD 3 RONNIE GUEVARA WARD 4 BRENT COLGAN WARD 5 UTILP_ iY OWNERS PROJECT OWASSO PUBLIC WORKS DEPARTMENT LOCATION 301 W. 2nd AVENUE (76TH STREET NORTH) OWASSO, OK 74ID55 918- 272 -4959 FAX 918- 272 -4996 PUBLIC SERVICE COMPANY OF OKLAHOMA P.O. BOX 201 TULSA, OK 74102 -0201 918 -586 -0420 EMERGENCIES 918 -586 -0400 I HEREBY CERTIFY THAT I AM FAMIUAR WITH THE ADOPTED ORDINANCES OF THE CITY OF OWASSO GOVERNING WATER FACIUTIES, SEWER FACILITIES, STREETS. AND DRAINAGE FACILITIES; THAT THESE PLANS HAVE BEEN PREPARED UNDER MY DIRECT SUPERVISION; THE ABOVE AND THE FOREGOING PLANS COMPLY WITH ALL GOVERNING ORDINANCES AND THE ADOPTED STANDARDS OF THE CITY OF OWASSO TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF. APPROVED BY: IN OFO ASO� /1 DATE IL BR N D. CLINE P.E. CITY ENGINEER 4 OKLAHOMA NATURAL GAS 12250 EAST 96th ST. NORTH OWASSO, OK 74055 918- 274 -4000 COX COMMUNICATIONS 8421 U EAST 6TST ETON SQUARE 'TULSA, OK 918- 665 - -02DO SOUTHWESTERN BELL 1- 800 -464 -7928 0 �w a� THREE LAKES VILLAGE r m ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA w PUBLIC WDRKS DEPARTMENT ENGINEERING DIVISION TITLE SHEET SUMMARY OF QUAN H TIES I ITEM DESCRIPTION UNIT WAN111Y NOTES 1 UNCLASSIFIED EXCAVATION CY 415 2.3 2 TEMPORARY EROSION & SEDIMENT CONTROL lS 1 5 3 SOLID SLAB SODDING SY 282 6.7.8 4 CEOGRID SUBGRADE RESTRAINT SY 5356 5 AGGREGATE BASE, TYPE A CY 893 6 ASPHALT CONCRETE, TYPE A TON 1063 10 7 ASPHALT CONCRETE, TYPE B TON 473 1D X15,16 e NEW e' BARRIER CURB AND GUTTER LF 2535 10 {b B 6' CONCRETE DRIVEWAY (HES) SY 570 10 10 CONCRETE VALLEY GUTTERS LF 165 10.11 X19 11 MANHOLES ADJUSTED TO GRADE EA 3 12 STORM INLETS ADJUSTED TO GRADE EA 5 13 WATER VALVE BOXES ADJUSTED TO GRADE EA 4 I} 14 WATER METER BOXES ADJUSTED TO GRADE EA 42 17 15 REMOVAL OF 4' CONCRETE PAVEMENT AND CURB SY 5356 912 16 REMOVE CONCRETE DRIVEWAY APPROACHES SY 570 9 17 REMOVE AND RESET MAIL BOXES EA 42 18 INSTALLATION AND REMOVAL OF TEMPORARY GANG MAILBOXES EA 4 19 DOUBLE GRATE INLET BOX AND GRATES EA 1 20 TREE REMOVAL (SOUTH ISLAND ONLY) EA 4 21 18' RCP, GLASS III LF 30 20 22 FLOWABLE FILL (BID PURPOSE ONLY) CY y ALTERNATE PARKING ISLANDS BID QUANTITIES ITEM DESCRIPTION UNIT OUANRTY NOTES 1 UNCLASSIFIED EXCAVATION CY 64 2 SOLID SLAB SODDING SY 66 6,7,8,14 3 GEOGRID SUBGRADE RESTRAINT SY 389 4 AGGREGATE BASE, TYPE A CY 123 ASPHALT CONCRETETYPE A TON BB ASPHALT CONCRETE, TYPE B TON 48 PI REMOVAL OF CONCRETE PAVEMENT AND CURB SY 264 9,12 4' CONCRETE SIDEWALK SY 89 Y IT h,4 NO7LS 1. ALL WORK AND /OR MAILRIALS 101 CLASSHIED AS A "CONTRACT PA' ILM- SHALL BE CONSIDERED INCIDENTAL AND WILL NOT BE PAID FOR SEPARATELY. THE COST THEREOF SHALL BE INCLUDED IN THE UNIT PRICE BIDS FOR ITEMS WHICH ARE CLASSIFIED FOR PAYMENT. 2. ALL EXCAVATION MATERIAL INCLUDING CONCRETE FROM PAVEMENT, CURB AND DRIVEWAY REMOVAL, AND TREES SHALL BE PROPERTY OF THE CONTRACTOR AND SHALL BE DISPOSED OF BY THE CONTRACTOR IN A MANNER ACCEPTABLE TO THE ENGINEER WITHOUT ADDITIONAL COST TO THE CITY. 3. ALL EXCAVATION IS CONSIDERED UNCLASSIFIED. NO CLAIM IS MADE REGARDING THE CUSS OF MATERIAL LIKELY TO BE ENCOUNTERED. 4. THE CONTRACTOR SHALL FOLLOW ALL REQUIREMENTS OF OSHA COST FOR COMPLYING WITH OSHA REQUIREMENTS SHALL BE INCLUDED IN THE PRICE BID FOR THIS ITEM. 5. THE COST OF SILT FENCE MAINTENANCE AND THE REMOVAL OF SEDIMENT DEPOSITS SHALL BE INCLUDED IN THE BID PRICE FOR SILT FENCE. NO ADDITIONAL PAYMENT SHALL BE MADE. 6. SOLID SLAB SODDING INCLUDES QUANTITIES FOR PLACEMENT OF SOD AT EXISTING GRASS AREAS WHICH MAY BE DAMAGED DURING CONSTRUCTION OF CURBS, DRIVEWAYS, AND OTHER MISCELLANEOUS ITEMS. THE QUANTITIES ALLOW FOR A V WIDE STRIP IN THESE AREAS. 7. PRICE BID TO INCLUDE COST OF FERTTL21NG, WATERING AND MOWING. WATERING SHALL CONTINUE, AS NECESSARY, UNTIL VEGETATION IS ESTABLISHED OR UNTIL WORK IS ACCEPTED AS COMPLETE. FERTILIZERS SHALL BE 10 -20 -10 APPLIED AT THE RATE OF 1.5 POUNDS PER 10 SQUARE YARDS, FERTILIZER SHALL BE APPLIED PER SECTION 230.04h OF ODOT SPECIFICATIONS 8. AREAS OUTSIDE THE LIMITS OF CONSTRUCTION THAT ARE DISTURBED BY THE CONTRACTORS OPERATIONS SHALL BE RESTORED TO THEIR ORIGINAL CONTOURS AND CONDITIONS, FINE GRADED AND RESODDED AT THE EXPENSE OF THE CONTRACTOR, 9. COST OF ALL SAWCUT-PNG FOR REMOVAL AND REPLACEMENT OF PAVEMENT AND DRIVEWAYS SHALL BE INCLUDED IN THE PRICE BID FOR THESE BID TEEMS. NO ADDITIONAL PAYMENT SHALL BE MADE. 10. PHYSICAL TESTING FOR QUALITY ASSURANCE, AS REQUIRED, WILL BE THE RESPONSIBILITY OF THE CONTRACTOR. NO ADDITIONAL PAYMENT SHALL BE MADE. 11. PRICE BID FOR ALL VALLEY GUTTERS SHALL INCLUDE COST OF EXCAVATION, BEDDING, AND COMPACTED BACKFILL 12. PRICE BID FOR "REMOVAL OF CONCRETE PAVEMENT AND CURB" SHALL INCLUDE REMOVAL OF 6- INTEGRAL CURB AND GUTTER. NO ADDITIONAL PAYMENT SHALL BE MADE 13. ALL LAYOUT WORK AND SETTING OF TEMPORARY BENCHMARKS FOR HORIZONTAL AND VERTICAL CONTROL SHALL BE CONSIDERED INCIDENTAL TO THE PROJECT AND NO ADDITIONAL PAYMENT SHALL BE MADE. 14. ALTERNATE #I: INSTALL SOLID SLAB SODDING IN THE ENTIRE ISLANDS AFTER INSTALLATION OF THE SIDEWALK AND FINAL GRADING IS COMPLETE. 15. COST OF TACK COAT AND ALL LABOR ASSOCIATED WITH THE PLACEMENT OF TACK COAT SHALL BE INCLUDED IN THIS TEEM. 16. PAY FACTORS FOR AVERAGE LOT DENSITY OF ASPHALT PAVING UNDER ODOT COOT SPECIFICATIONS NUMBER 411.04 SHALL BE USED FOR THIS PROJECT. 17. THE TOTAL COST FOR RUBBERIZED ASPHALT AT ALL MANHOLES, VALVE BOXES AND INLET APRONS, SHALL BE INCLUDED IN THE ADJUST TO GRADE PAY ITEMS. 18. ALL SAW CUTTING, REMOVAL, LABOR AND MATERIALS SHALL BE INCLUDED IN THE COST OF THE ITEM TO BE ADJUSTED, REMOVED, REPAIRED OR REPLACED. 19. PAY ITEM "CONCRETE VALLEY GUTTER" SHALL INCLUDE ALL MATERIALS, LABOR AND EQUIPMENT TO CONSTRUCT A CONCRETE VALLEY GUTTER AS SHOWN IN THE PLANS, DOCUMENTS AND SPECIFICATIONS. 20. THE COST OF °R.C. PIPE, ROUND, CLASS III" SHALL INCLUDE THE COST FOR ALL EXCAVATION, BEDDING, BACKFILL, SHEETING, SHORING, ADJUSTMENT OF LONG WATER SERVICE CONFLICTS, MATERIALS, AND LABOR. R.C. PIPE SHALL BE BEDDED AND BACKFILLED WITH AGGREGATE BASE (TYPE A" ) AND COMPACTED TO 95 PERCENT STANDARD PROCTOR DENSITY. GEN'RN--NDJU I . ALL CONSTRUCTION ACTIVITIES SHALL CONFORM TO CITY OF OWASSO SPECIFICATIONS AND STANDARDS. 2. THE CONTRACTOR SHALL COMPLETE ALL PHASES OF WORK IN A SYSTEMATIC AND TIMELY MANNER TO PREVENT UNNECESSARY INCONVENIENCE TO RESIDENTS AND BUSINESSES. 3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ACCOMMODATING ALL POSSIBLE STORM WATER FLOW DURING CONSTRUCTION. AT NO TIME SHALL STORM WATER FLOW BE BLOCKED. 4. THE CONTRACTOR SHALL GIVE THE NOTIFICATION CENTER OF THE OKLAHOMA ONE —CALL SYSTEM, INC., NOTICE OF ANY EXCAVATION NO SOONER THAN TEN DAYS PRIOR TO AND NO LATER THAN 48 HOURS, EXCLUDING SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS, PRIOR TO COMMENCEMENT OF WORK. PHONE 1- 800 -522 -6543 5. THE CONTRACTOR SHALL VERIFY LOCATION AND DEPTH OF ALL EXISTING UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. REPAIR OF ANY LMUTY DAMAGED DURING CONSTRUCTION SHALL BE AT THE CONTRACTOR'S EXPENSE. S. THE EXISTING ROADWAY SHALL REMAIN OPEN DURING CONSTRUCTION. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROPER BARRICADES, LIGHTS AND SIGNAGE WITHIN THE LIMITS OF CONSTRUCTION. ALL CONSTRUCTION SIGNAGE WILL BE INSTALLED IN PER THE STANDARDS SET FORTH IN THE MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES, CURRENT EDITION' AND AS SHOWN ON THE DRAWINGS. THE COST FOR ALL INSTALLATION, MAINTENANCE AND SUBSEQUENT REMOVAL OF ALL NECESSARY CONSTRUCTION TRAFFIC CONTROL DEVICES SHALL BE CONSIDERED INCIDENTAL TO THE PROJECT AND NO ADDITIONAL PAYMENT SHALL BE MADE. 7. THE CONTRACTOR SHALL FURNISH THE FOLLOW TESTING SERVICES BY A REPUTABLE INDEPENDENT TESTING LABORATORY APPROVED BY THE CITY: A. FIELD DENSITY TEST OF BACKFILL AT LOCATIONS SPECIFIED By THE INSPECTOR. B. COMPRESSION TEST OF CONCRETE CYLINDERS AT SEVEN (7) DAYS AND AT TWENTY EIGHT (28) DAYS WITH ONE (1) OF EACH TEST CONDUCTED AT THREE (3) OCCASIONS SPECIFIED BY THE INSPECTOR. C, I-HREE (3) CORE SAMPLES AT A LOCATIONS SPECIFIED BY THE INSPECTOR. S. CONTRACTOR SHALL PROVIDE AND PRESERVE ALL CONSTRUCTION STAKING TO THE LINES, GRADES, SLOPES AND ELEVATIONS AS SHOWN ON THESE DRAWINGS. 9. CONTRACTOR SHALL FIELD VERIFY ALL CONSTRUCTION DIMENSIONS AND REPORT ANY DEVIATIONS BETWEEN THE DRAWNGS AND ACTUAL FIELD CONDITIONS TO THE ENGINEER. lHE CUr1lUCTOR Slwl u..0 L`E PCCPOVSr.tC !OR lUE fOLlOw.v, rtfr r_�rn [-1M3 u +J uSPF ut EROSON AND SEDME WILL bE 1. _U wORKNC ORDER FROM ill b.0 OF CO RUCIK)N uNTL AN . fm ACCEPTAELE 11L C—R 11 ES /.DLISHGD. ION Bf 'NE i COI 71f.R AND ANT NCCCSY . EPNRS E_ BE PCRFOHMFU I,— EVER+ / U.LENOfR -- D 3R NO— -ER ANT —H. E __— STATER . O S INCH,, (AS ECO DEC Bt A NON FREEZ NG RNN WU �. - - - - - -- -- TO HE LOWTED ON S").. PO N,_, CROOIBLE ARUS, DRAJNAGEWAYS, \q r MATER_ SORACE. SIR CiuRA1 DE 11. CONSTRUCTION ENTRN +CCs AND cRi 1 Ff.CC CY.BS N.ONG WRM ERO$gN "D SEDIMENT CONTROL LOWTONS ARE E%tMPLES OF SITES THAT NEE. TO DE INSPECTED MING DETAII _ PROPER TMAJUGEMEW AND D ,AL OF CONSTRUCION WASTE MATERW. E REOVIRED BY THE CONTPMDR. WTERwS INCWOf STOCKPILiS. SURPI US, DEBRIS AND ALL OTHER Bi— PRODUCTS FROM THE CONSTRUMN PROCESS. PRMK:ES INCLUDE OISPOSAL . PROPER MATEAWS HWDUNO. SPILL PRNENTON AND CL I, uEw5uRE5. CONTROL$ ,WD PRnL'DCES SwJ.L .. MEET TIE REOUIREMENIS OF ALL R:Df -, SATE AND — AGENCIES. i ANGLF FRST LSw.E tOw r / PREVIOVS BN£ � _ tu>ANDOt rc w.TFR&[ PROPER —ENrM -C DISPOSAL OF Iu2W— WASTE WTERNLS 5 REBARS OR 3' % 3- FLOW REGJ RED THE CONTRMOR S RESPONSBLC FOR FOU_W�1G L! UFSCIURLR'E RECOMMENMTONE. STATE AND FE.E— RECUTATIONS TO WM STAxES 31 ENSURE CORRECT HANDJNG, SSRO SPLL PREY —N AND LLFANUP r AREA INLET PROIECRDN \` / LONG DRIVEN INT. ' %� 'NNE OR MlOxt MEASURES EXAMPLES INCWDE BUT ARE NOT UMRED TO uNTG, GROUND. /� 60UI.0 BALES ACIDS. CIEMNG SOLVENT, EMICAL AD.ITNES. CONCRETE CURING CO.—.. aNC CO —I.TLD SO— BL_� CURB INLET PROTECTION F \ ANCHDR NG DRAM FASTER F RE Hi 3xa WfM q�OpUDEU BS�iAKN�CURB STRAW BALE DIKc \ / SWLE ECLIRE WCOD 3x2 TO PAVEMENT Ai GUTTER UNE B+LEAWACENTBBrLLFS ED 1. A ROW WtDi ENOS TiCHRY e5UTTU:R. ^'f �- I 2. EACH BALE SY L BE EMBEDDED IN THE SpL A MNMUM OF / < 3 ES SH— BE SECURELY ANCHORED IN PULE BT STAKES OR P'E CRATE RE —& DRIVEN THROUGH THE BALES. THE FTRST STAKE IN EACH �pPND E FLT�i.LLr.RATCE / 9 S SHALL BE ANGLED TOWARO THE PRS` UA.Y WD O TO / ID FORCE ES TOGETHER. 4. NEPECIION SHALL BE FREQUENT MD REPNR OR REPIACEMI:I.rt BALES SHALL BSEO REMMOVED WHENTHEY HAVE SERVED THEIR 5. USEFU AS NOT TO OLOCK OR EDE ED STORM FLOW OR C' r;T, THE OWNER. S yG J T ti. B4 S S— BE U ED IN COWUNOTgd WITH SILT N G 6 H 4- D—S E ALL PATHS. ED TO SPAN NATIRa1 OR LONSTRUCiLD n H CURB INI FI' PROTECTION No sL.N.E % DRAY _______.______ 1 � RE.— CRATE /'• �'• E ' —E FlLTER CABRK: 'NO NENSTALL GRATE TA �' CURB WLET PROTECTION sRnw BuE DIKE ROSION .ONTRO PAN SCALE: 1 " -60' 4D 30 D 0D SWLC QQpFE55 /a� O (T BR �tvm�� !C7Ly_ CLIL F,L wSC [ tnC ��kCK[ R+LiDR Srw. GIOftE RCG nnIr�G r,. rtEa'tx PCB tirC 111111E Sv1i RCSIORC nCCCSS `tom, DkrhwnxS Lnt lnC ErtD O! C n wORV Dnr PHASE 5 PHASE 4 GZ H @� E 04SN f 8 <Ty E / / 4 \ PHASE 2 - 1 PHASE 3 PHASE 1 \ \\ \ 8 \ t 2D o scut ,- - vo Q FESS /a y 0 C 18&S d fROJE OTs�PHASING PI AN E: •' E THREE LAKES VILLAGE y ROADWAY IMPROVEMENTS rLEE-7—EE — — CITY OF OWASSO. OKLAHOMA — _ - -_ —_ — PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION e, - - -' -' -- - - CDNSTRUC.TION PHASING PLAN 20 PO Sl.' SE 1• �1p• 635 i ! HLTP PCIM EIiV � 020.96 N �i �� qp ELLY 621110241 TAD 241' H 20.9 5z iI � pr NI pp i ®f, � - SIX; J+04.54 615 1>' AFNTPA 8�I Y. ry COURT N 6 SG4L 1 1'20' PN St 3 +]O.S3 PS 05092 ADD. . m 6. K�SSA)3 rv� o<W 1.00 I ♦W 2100 2— I� ocRAnE � 5 ` 11 a qyh ry h � '�I� .i IX 2a' S10At6 PME (6EtON0i Sa50 m J" ® B' CONCRETE DRVEWAY APP(2CILH. 100.66 eY1 FT ® 0' CCHCREf£ DRIVEWAY ® B' CONCRETE DRNG AY APPROACIE ,e >.03 9] Fi ® RER oRrvEwnY Af'PRO<gi. tTH.fiB 50 Fi ® CONCFEIE CRNEIYAY AFI�ItO<LH, 50.]0 50 FT ® 8' WNCFC –fE DTM2WAY p MPROILII, 51 SD fT ® V CDNOtE1E DRNCNAY AF4R1]<LN, 1 93 50 FT ® CONCRETE AaPRO<c I, ,D]07.07 . M Q o] y rr G ® a- coNCRESE gmtwAr ® s' concREiE w+mwnv �tl® APPROApi 11390 FT T EASPNC S1IXtN F CE) N NEW cRU)E m NEW aewE m d cm Esr oamNC wArae �' �. i ' vAriRSEE>:s��o INSIAII + csmr WSTNC w '� ® IN EAU ao Er wNCREr I' i I VAIIFY Ct1i1Lq ME, 6 <oa � °or�1 S 30 QS THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT _ ENGINEERING DIVISION E 84TH CT N PLAN & PROFILE �� cuao p �., s � pr ®f, � - SIX; J+04.54 F_ 84TH C COURT N SG4L 1 1'20' PN St 3 +]O.S3 PS 05092 ADD. . m 6. K�SSA)3 Pg ZDP - - -- m J" ® B' CONCRETE DRVEWAY APP(2CILH. 100.66 eY1 FT ® 0' CCHCREf£ DRIVEWAY ® B' CONCRETE DRNG AY APPROACIE ,e >.03 9] Fi ® RER oRrvEwnY Af'PRO<gi. tTH.fiB 50 Fi ® CONCFEIE CRNEIYAY AFI�ItO<LH, 50.]0 50 FT ® 8' WNCFC –fE DTM2WAY p MPROILII, 51 SD fT ® V CDNOtE1E DRNCNAY AF4R1]<LN, 1 93 50 FT ® CONCRETE AaPRO<c I, ,D]07.07 . M Q o] y rr G ® a- coNCRESE gmtwAr ® s' concREiE w+mwnv �tl® APPROApi 11390 FT T EASPNC S1IXtN F CE) N NEW cRU)E m NEW aewE m d cm Esr oamNC wArae �' �. i ' vAriRSEE>:s��o INSIAII + csmr WSTNC w '� ® IN EAU ao Er wNCREr I' i I VAIIFY Ct1i1Lq ME, 6 <oa � °or�1 S 30 QS THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT _ ENGINEERING DIVISION E 84TH CT N PLAN & PROFILE �tw� � Ra,LNn 11 1 "All 1. STI I � 34 07 �A 1 23 18 "M li% T�I 11A 7m CIE) 18 94F r o-w N 11 6TH PL E e 78.81 S20'10' 55.55 9 M29 m I I Al' 4 5 OFTSR SIAR-B.DO' cm 1131 M. t5� 3615 0- c- IA� -"12 - EL 17.-. '26 272 SEE SHEET 14 FOR SEE SHEET 14� FOR ALTERNATE ISLAND —R ALTERNATE ISLAND CONFIGURATION D I_ CONFIGURATION: �/2 zo 1D z 2o N 116TH PL STA 0+00 TO STA 5+51-87 SCALL -2.- 62o P- 2 'AIR : -�7 ----7 G—D �77-L THREE LAKES v ROAD WAY IMPRO\ - - ----- - I-Y OF OwASSD, OK W W o"KS N, N IIGTN rL r PLAN l O+O 6" CONCRETE ORNEWAT —K 117- SO R IPPROKH, 10.158 SO R CONCRETE DRNEWAy 6' C-- p . ...2 F 6- c—RETE DRNEWAT ® L• CONCRETE DR -03 M I-T ® CONCRETE P4n2 AT ® b• CONCRETE DRNEx'AY APPR0IGH, ,2)3a SO R CM I- CONCRETE D— CM CONCRETE aRrve'M1r (Im —R- D- .P� —1. . I-I %q �06z� OFF DOe IT- L \' \ — coNCRETE 1— R D 9 , 4\ LX ST— 1N 1 P- 35'00' Oirs�+2 6616 L °� "SFt [� Si,SRB < +i9.G0 OF S+OS.J� CURB Da Of SET: t —ST G [ 2 1 F. STn: J 3.L2 R- W OFFSCi: i t Dr L R� y\1 Q27J OFFSII: it. L CuR00+1"g R- 15.00' W 6\ t)em \ J1p — ORSET: An � ^ 3 SJ1 a 3026T N 116TH E AVE S1. to 96 >.26' cm �3L]9i 9 "E ® vuORU pUNYgIF Si TO GRADE t'GM E E BRN PL R10.00' S OFFSET: ,8.16 L R R�t200 A A� E ' IF 1ct 95' A AAIUSFO o G C CM) N N 116TH E AVE � ' 1 •• ® � '® ® ® R � • I CURB RRTtE wAt1 � 11 L P PPf I SIREEi 1. S1A s.113 I -S El Gt0.00 325J 6- CONCRETE DRF ,, STREET t, mn e+ C£iSET: L : ROMN, 2 }5.56 SO R EL S13.1. mA 0+66.5] ® CONCRETE ® DRFV£wAY FPPROACH, )aS.LG 50 ET ® L" CONCRETE DRNEWAY APPROACH, t93- SO FT ONCR DRWAY G" C I 60 SO FT ® 6" CONCRETE SY APPROACH, 115.-+6.5, S, 50 fT ' : ': ® CRETE DRrvEWAY 6-PRCACH, t65.eB SO R ® 6' CONCRETE D4 NFWAv MPROALHR, .SAO R ® ETE DR PPPROACn, ,6).60 SO FT t0 0 20 ].5a ® 6- CONCRETE IXtSO — MPRMCH, 6 50 R m G' CONCRETE DRF"CwAY scALE 1 - 2V 11 6TH E AV APPao.LN. 9 .x 6D R ! 630 625 620 6i5 5H D ® 6 CONCRE'E ORN! 'AY STA O +Op TO STA 5+62.77 MPRMCH. 1x.64 6D n SCN.E 1•.30' ® G CONCRETE 7.48 SOT APPROCH. 8].48 SO FT ® b" CONCRETE ORNEIYAY APPRO . 79.62 SO FT qq p ® APPROACH- 3094v50 f7 pp4 t� yqQ{ ® .6wPR0 LN ,]i W so FT I'ol �i _� �o' F.�I� W�p HOLE io Hev cow,OE 6GRB TO NEw GR D �I ol6 d ® ADNSI [SISTINtN SiORu u nl +I€ ^ I /.$ x $ !n F x I °I` g I< v " g u g Si 'ul�>L °s ° i ng g ° C AG,USF IXISTNG STORu u Ki N i °. n AW SFwLET TO o6uRADL � °Iff z ° 3 -` � ;� S +Ig ,*„I ° �. EJ +I �I� •I - �, : _ „I 3 ® IX1mro DRNiWnY ; °I I oC. i 8 d I I I I m I I $rvIo niv ni S to :�nn CURB INLET NEw GRADE -- - I — j IS - - - COPPACTED — — ACCRECATE `-Ex ,B- SioRU PIPE 6 1 _— + .ry -1\ �® Z R & Ex to soau w Ez tu' STO.ne PIPE o pD {C55 /oq> %IS 3 � o U � 3 : u� ; � : � � � " � ° S,DO so aoo /J ✓d�n,xo ea 9 3m mS .1 DO THREE LAKES PILLAGE ROADWAY IMPROVEMENTS —_ — Cill OF OWASSD, OKLAHOMA I'lil3LIC WORKS DEPARTMENT (NGNLERING DIVISION .....s 1. AVE P1 & PRIFUF - ! 630 625 620 6i5 5H D ® 6 CONCRE'E ORN! 'AY STA O +Op TO STA 5+62.77 MPRMCH. 1x.64 6D n SCN.E 1•.30' ® G CONCRETE 7.48 SOT APPROCH. 8].48 SO FT ® b" CONCRETE ORNEIYAY APPRO . 79.62 SO FT qq p ® APPROACH- 3094v50 f7 pp4 t� yqQ{ ® .6wPR0 LN ,]i W so FT I'ol �i _� �o' F.�I� W�p HOLE io Hev cow,OE 6GRB TO NEw GR D �I ol6 d ® ADNSI [SISTINtN SiORu u nl +I€ ^ I /.$ x $ !n F x I °I` g I< v " g u g Si 'ul�>L °s ° i ng g ° C AG,USF IXISTNG STORu u Ki N i °. n AW SFwLET TO o6uRADL � °Iff z ° 3 -` � ;� S +Ig ,*„I ° �. EJ +I �I� •I - �, : _ „I 3 ® IX1mro DRNiWnY ; °I I oC. i 8 d I I I I m I I $rvIo niv ni S to :�nn CURB INLET NEw GRADE -- - I — j IS - - - COPPACTED — — ACCRECATE `-Ex ,B- SioRU PIPE 6 1 _— + .ry -1\ �® Z R & Ex to soau w Ez tu' STO.ne PIPE o pD {C55 /oq> %IS 3 � o U � 3 : u� ; � : � � � " � ° S,DO so aoo /J ✓d�n,xo ea 9 3m mS .1 DO THREE LAKES PILLAGE ROADWAY IMPROVEMENTS —_ — Cill OF OWASSD, OKLAHOMA I'lil3LIC WORKS DEPARTMENT (NGNLERING DIVISION .....s 1. AVE P1 & PRIFUF - THREE LAKES PILLAGE ROADWAY IMPROVEMENTS —_ — Cill OF OWASSD, OKLAHOMA I'lil3LIC WORKS DEPARTMENT (NGNLERING DIVISION .....s 1. AVE P1 & PRIFUF - CURB PC U, P ,-7,3 —CR 11 CURD PC 03D ----------- ;_j E 84TH PL N M" 9 B'-- CURB T o fsR 1601 R !B 0.33 STA l'n 11- 01— 11- P —a. 11- R R-5- PC PC Co— C UP. 84TI OAO.3- 84TI -00 R PL N. 11-- R—.00* —B— CURB 11-IC 0— 11.00 R Si Or6295 OEFSR: ,1.00 4 +32.56 eN '163 L R 500 P CURB I OIB 12 - — - — - — RR CURB PT SLAIN 20 10 20 10 D 1' 2. E 84TH PL N STA 0+00 TO STA 1+48,71 E 84TH ST E:1 -2D ' STA 0+00 TO STA 1+23.18 G30 WC $ HIGH Pot El£V 245 G]0 cla) 6 A —2- CGI> ..CR- 62- => C-C CM tNSau APPftoxw.Amr so U, o PU. 7 , 1 212 2 GM A B+-" , .2. .—BCTC ® - Cx- -.0UZ To NEW CRAOE !2 pm ts z; Z, —RIB B20 d o G' ASPHALT Bl. —BC—E COM- - --------- ------------------- -- ------------- — --- C do THREE LAKES ALLAG ROADWAY IMPROVE MEN C C,_ . OWA S IT' OF OWASSO, OKLAHO�, W., _ P, Ll WORKS —DEPARTMEN ENGINEERING DIVISION U�T, 84Th Sl N & E 84TH PL M P- 12, 121 120 620 12. 2D STA 0 10 o 0 +50 STA 0+7 -2. 'jTA- 1+00 2D -20 -2. 2� -21, M STA ez< 625 + ..aTA, -L±Z� G2. 42. 415 625 16 op 6 62o 20 ll 6,e fire s,e 0, 20 STA -2. 2+2 m -20 lo 20 STA 2t,30 4 5TA 2+5 0 0 STA 2+7 N -p STA 3+0 ST B2D = 62p 620 G20 62p o .10 620 t2 616 i ri zo zo 2 -20 2D- STA 3+5 -20 2� ,,TA At-QQ '�TA 4+2 7 STA 5+0 62p axo 62p 620 610 ,o ae on 9(3 ©tub .12 THREE LAKES VILLAGE ROADWAY IMPROVEMENTS OF Cll'( OF OWASSO. OKLAHOMA J� 20 -20 0 20 -2. 0 2. 112 zo 21A 0+2 STA 0 +75 51L-J-+-QQ SLA I ZS STA 1 +50 STA 1 +75 STA 2+0 120 $20 620 6V mm 44 L 616 616 1, 10— 12 112 612 612 612 "1 -20 0 20 -20 0 D 20 -20 STA 2+2 M -2. 2. -zo STA 2+5 STA 2+7 STA 3+0 STA 3+2 STA 3,7 STA 4+0 6tb 6,G 616 61G 6i6 G,4 6f6 G,G 61E fire :RF .12 o 20 20 o 20 �TA 4+2 STA 4 +50 STA 4+7 STA 5+2 17 p BIG 9,3 eta 0 Gll G1:1 412 -20 -20 m 1,n , D 20 2G 0 2� -2. 0 2. -20 20 20 STA 0 +75 STA 0 5IL-1 ±25 31L—L,5D STA 1 +'S -STA 2+00 GIB B1e BIG GIB a,6 BIG ate BIG BIB BIG BIG GIB Go z; 66 66 .12 B12 612 812 xlpp @gx B12 112 612 "1 112 BOB o -20 B B. ind BOa 605 605 0 20 STA 2+2 STA 2+5 STA 2+7 STA 3±0 o zo STA 3 +75 STA 3+5 3 +75 STA 4+0 133 tt.00 st2 6.2 G. sos 20 HA 4+2 20 20 STA 4+5 M 4+7 STA —5 ±215 STA 5+5 9/30 unrto ..r z 80 e � �OEFM UuKNOww btz '° arz -zD o zo STA 0+ S 6i6 6,6 o3m mm loos �s �s and 606 -20 m De 3D 60G STA 0+2 F 3� mn �d LS C 8 -zo mo zD STA 0 +50 6,6 6,6 Kv 600 605 -20 0 20 STA 0 +50 eis ��R 616 C� o� atz s,z -20 0 20 EA 0+75 6)G 616 4 oo•,o ss• ol� GDD GDa -20 D 20 STA 0 +75 E 84TH PL N 1�f ota u.R eta tS C -zo 5TA o� c zo 1 +00 616 616 �2p S 612 � � m 612 boa u m fd5 5TA } +oo 616 Gt , i.o -zD o zo STA 1 +25 fj 9 THI'.'(CUr C ' IS�CREATrR STANDARD 5" AARRIF DO I—vI +� jERPJANIS 1015EV C/C EN TS Sv DT CDRR AN. 3/< ExPANLON .XMNT. DN �B GI R CUii[R [.LEVATO D W� —_ wi, ENT 3.u0_ OoOT CLASS AA CRETE vgLtEY GITTER 3/s BARS CUNTNUDDS SEGIllaY Wl ST FOR CON R I R NFOR M APRON AT WA_ IFR VAI VE No SCA w/ - w) Aaoe "E _ 6 SP LLT_u/ A gACCNAE PAS IT TO .NN CoNFRCIE RErufCRpNC TYPICAI RFINFOR (cPaw �> M FOR CONGR ?F AFRO A7 MANO F ('OVER -IT PA enlo+T w I T`P)N�ODN I ixwNO (�•�"ALT PA+cNT RS, APROR CUTTER r I - i �}y � � T CgIP�CT TD CROwir - C�h iTVP) C.brPA�CT TD CEl9tt (1W) sEG�noN °R" r! GIRD AND aTrzR PLAN VA N Y TT R o scAlc HOM- CBNCRETE SHALL BE 5,000 PA (DOOT CLASS AA) S. EXPANSION JgNTS A,E REODIRED AT r—R—ON MTi MRB AND W-1. / PRO,a BY0 POSTAL SER_ °NXiCNONN0p'0AS[ (OV CONTRACTOR) NDiF, . II:.iLnox TRACTOR WALL ws1ALL nre IEYPORANv Es rR+oa ro DcGNN.. cONSTRUcn uli TOSi�ARV ugR00xC5 YIAIL OC REI.— IN griC[ Al COUrI111pN q iliC pg0,kf.1. TEMP" O —BABY( MAH Box IiiiliOCHi (All or nu uRilLilu:ICD AIDR PI nN -sFw c cpR,E n,r<B eE +, +on % +r " uOK DRrKwni +r r11CK rKwn'f nPt � +Grx rr N Cw cUIC0.(tE c uN .B n++U r.UtTCN \ U0. CwSnNG DRrV'w J � ��\ EXLTNC sTREr,� \ '�dcDdz.vi.L," cEaaro PROPS �P p, S �jiFSFG71lON d�yl��G ART FXI G I, Wgy;a r90 STD. DFUST'4Uu PEDDDT F 3' ODOT APE "B' INSDLUUtE STIRfACE I-- OAS£ COeiFaC1ED TO095z SSiAhDAHf lkp TOR pEH TY ASPHAI TIC CONCR�'TF STREET S CTION NO KALE 1"S SYSTEU I I ARE urwuuu acopam. TnsNecxnDE u v a[arRE aDDmoxAL iCNN6S h` uOgM ATCN OR A SUDBASE DRAINAGE ERE SE`rcR .oL COND HONE Ex+�ST� 2 F� Ewsnuc a5L uATEAru .M Pr [R B -GLADE ST A84l BE GLA59FlED SEIFCT. T iD cf0A OR R ZED D cwrncro A1 vss srANOARD pROCTOq DCilAh. S ODOi STANDARD sO1m.DA � �CSER nCDS FT:D STANDARD DETaL - E RE mOT sTANDaRO sECnoN 325 foR srERAroR fADPoC SPEpFlCATON o yil dJ xd yyotESSio 1 THREE LAKES VILLAGE ROADWAY IMPROVEMENTS __ _ CITY OF OWASSO. OKLAHOMA OR +LNENCSS PUBLIC WORKS OE PARTMENT ENGINEERING DNISI)N D, STRUT N(N CONSTRUCTED KA 5" RARR1FRR CURB & G It TTFR 5 CRCATER I� SPHALTC ppJCR[ Apps[[ ENTS, SAxCVi CuRBNnNO 3% E %vnNVON .grTUT. % C/C — EY BTi i Wl ST FOR CON R I R NFOR M APRON AT WA_ IFR VAI VE No SCA w/ - w) Aaoe "E _ 6 SP LLT_u/ A gACCNAE PAS IT TO .NN CoNFRCIE RErufCRpNC TYPICAI RFINFOR (cPaw �> M FOR CONGR ?F AFRO A7 MANO F ('OVER -IT PA enlo+T w I T`P)N�ODN I ixwNO (�•�"ALT PA+cNT RS, APROR CUTTER r I - i �}y � � T CgIP�CT TD CROwir - C�h iTVP) C.brPA�CT TD CEl9tt (1W) sEG�noN °R" r! GIRD AND aTrzR PLAN VA N Y TT R o scAlc HOM- CBNCRETE SHALL BE 5,000 PA (DOOT CLASS AA) S. EXPANSION JgNTS A,E REODIRED AT r—R—ON MTi MRB AND W-1. / PRO,a BY0 POSTAL SER_ °NXiCNONN0p'0AS[ (OV CONTRACTOR) NDiF, . II:.iLnox TRACTOR WALL ws1ALL nre IEYPORANv Es rR+oa ro DcGNN.. cONSTRUcn uli TOSi�ARV ugR00xC5 YIAIL OC REI.— IN griC[ Al COUrI111pN q iliC pg0,kf.1. TEMP" O —BABY( MAH Box IiiiliOCHi (All or nu uRilLilu:ICD AIDR PI nN -sFw c cpR,E n,r<B eE +, +on % +r " uOK DRrKwni +r r11CK rKwn'f nPt � +Grx rr N Cw cUIC0.(tE c uN .B n++U r.UtTCN \ U0. CwSnNG DRrV'w J � ��\ EXLTNC sTREr,� \ '�dcDdz.vi.L," cEaaro PROPS �P p, S �jiFSFG71lON d�yl��G ART FXI G I, Wgy;a r90 STD. DFUST'4Uu PEDDDT F 3' ODOT APE "B' INSDLUUtE STIRfACE I-- OAS£ COeiFaC1ED TO095z SSiAhDAHf lkp TOR pEH TY ASPHAI TIC CONCR�'TF STREET S CTION NO KALE 1"S SYSTEU I I ARE urwuuu acopam. TnsNecxnDE u v a[arRE aDDmoxAL iCNN6S h` uOgM ATCN OR A SUDBASE DRAINAGE ERE SE`rcR .oL COND HONE Ex+�ST� 2 F� Ewsnuc a5L uATEAru .M Pr [R B -GLADE ST A84l BE GLA59FlED SEIFCT. T iD cf0A OR R ZED D cwrncro A1 vss srANOARD pROCTOq DCilAh. S ODOi STANDARD sO1m.DA � �CSER nCDS FT:D STANDARD DETaL - E RE mOT sTANDaRO sECnoN 325 foR srERAroR fADPoC SPEpFlCATON o yil dJ xd yyotESSio 1 JLS, PLANS AND SECTIONS THREE LAKES VILLAGE ROADWAY IMPROVEMENTS __ _ CITY OF OWASSO. OKLAHOMA PUBLIC WORKS OE PARTMENT ENGINEERING DNISI)N JLS, PLANS AND SECTIONS NII % ! :s_i I CROwu� ! iURO � i x,.ilNC cult \ � 51hB0+Ht.10 C°NCP.E < / / T / 6,3. 0+ ]. a , \ OFFSET: c2.L6 R blDEwaX O11 G9- TL3ae0 \ L, J.B1 i CONCRETE C-IR 5 R C R) G F` 51A. TREE CUR E-1— SlOEnAL R pq+56.50 OFFSET TC 2< r ^ G12 90 ' 21 Si— 1 2< ST —� CR° — 54TH ST N! ,.- cuap Pr 510. 3 +b 29 Vim— OFFSET G130] _. CURER Sf O 62.3] ` '� °F6 G�BTC3.63 CURB PC O 3+59 as < 3.30 GiFSET IC S4 ]0 L �� OFFSET: }0.32 R / 2.>, ! � 612.20 TC SO ITH IC AND sr l• -zo' NORTH ISIAD ScAie l' -,D' , / =' avNmw ,wan w �mw.c come "m°S''mw"`u SIDEWAI K ADJACENT TO CURB BLDEMLK DETAIL No scua No scut min J: s9. 00 L 5'R L%ISONC PMKINC PARKING 5Th 0 +5108 qn },C7 R >, 0 IC J Sf4 0 +>5.98 OFFSET: 3.G> R cROwu ;� ST0. 93.35 : J.63 L . __. 61l 685 TC �2y 451— 2 4 S i- SR/H � o1 E55 /p o �i ''' AN a �T 3m o5 THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT _ ENGINEERING DIVISION ALTERNATE PARKING ISt NOS BID SCHEDULE AND FORM 'I'l-I R F I ; LA ICES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA Bid Item Est. Quantity Unit 11 415 CY UNIT PRICE IN WORDS Description Unclassified Excavation FAR Item Total ($--� 4 per GY C s— ILL ' cw&rds�--amount written in words has precedence) M M M M M R U M M 0 w 0 M N M 0 M W® M M M n . M M a® M W® M 0 M M® M M n M M w M M M W® H M W w W M Item Est. Quantity Unit Description Item Total 2 1 LS Temporary Erosion & Sediment Control UNIT PRICE IN WORDS 1) h C C c� V-� C/ g- Ck r) per I®S (Words – amount written in words has precedence) ■ ■ W ■ 0 M ■ ■ 0 ® M ■ ® ® ■ ® ■ M M ■ ■ ■ ■ ■ ■ ■ M N N ■ ■ M M 0 N ■ M M M M W M M ■ M ■ M N ■ ®W Item Est. Quantity Unit Description 3 282 SY Solid Slab Sodding Item Total UNIT PRICE IN WORDS �� V J 7- 02— l _) per SY $ (Words – amount written in words has precedence) Item Est. Quantity Unit 4 5356 SY 11111 Description Geogrid Subgrade Restraint f') C� Item Total E- al( 2,� per SY $ 35, (Words – amount written in words has precedence) ■ ■ ■ M ® ■ ® ■ ■ ■ ■ ■ 11 ® IN ® ■ ■ ■ ■ ■ N ■ In R ® M ® ■ ■ ® ■ ® ■ ■ ■ M M ■ ® ■ ■ M ■ W ■ M ■ ■ M E 0 ® ■ ■ ■ ■ ■ ® ■ ■ M Item Est. Quantity Unit Description 5 893 CY Aggregate Base, Type A Item Total UNIT PRICE IN WORDS C\O \\ 04 � an ($ per CY $ Llq,lp (Words – amount written in words has precedence) MMMM19 MMMINM MENMEMME 190 MINH MEMMMMa Item Est. Quantity Unit Description 6 1063 TON Asphalt Concrete, Type A UNIT PRICE IN WORDS cant L(3 C�'ncA ($ per TON (Words – amount written In words has precedence) 0 M IN In M N M a a if IN a a R M 0 N N as a 0 0 0 0 M In M 91 IN 12 E 0 IN Item Total REOnIREMENTS FOR BIDDERS 1005 00110 - Page 3 of I I Item Est. Quantity Unit Description 7 473 TON Asphalt Concrete, Type B UNIT PRICE IN WORDS Q- V� I 1 C ($ per TON (Words -- amount written in words has precedenco--- Item Total Item Est. Quantity Unit Description Item Total 8 2535 LF New 6" Barrier Curb and Gutter C' UNIT PRICE IN WORDS per LF (War—ds— amount __ written in wo--rds has precedence) M N M N M M N N® W a N M M a® N M N® M W M M N N H M N W M H N 0 . 0 . . M M M N M N W H N Item Est. Quantity Unit Description Item Total 9 570 SY 6" Concrete Driveways (PIES) UNIT PRICE IN WORDS Au CA—�:: f ($ per SY -2 J)C' (Words — amount written in words has precedence) Item Est. Quantity Unit Description Item Total 10 165 LF Concrete Valley Gutters o' C UNIT PRICE IN WORDS a�C'� -- /� ($ per LF $ 4<" r-S (Words — amount written in words has precedence) 0 0 N a® 0 M R a N N N W N R 0 H M R w M M M R 0 N H E N 0 N W 11 H M W a. N N 9 W . N N N N Item Est. Quantity Unit Description Item Total 11 3 EA Manholes Adjusted to Grade UNIT PRICE IN WORDS L)L,� c�, ec� c� (S ($ per EA $ (Words - amount written In words has precedence) N WHEEN IN MMM1119 IN n MMMEOR mHoliffla BE" WIRM Item Est. Quantity Unit Description Item Total 12 5 EA Storm Inlets Adjusted to Grade -1 UNIT PRICE IN WORDS TI-a� TuOo h,"ctiC6 TL)Jeok ic-L�Qk6-- - i0o ( $ X2.23 per EA (Words - amount written in words has precedence) Item Est. Quantity Unit Description Item Total 13 4 EA Water Valve Boxes Adjusted to Grade UNIT PRICE IN WORDS F i 0-5,e- V - e- eJ CA 011 as 0 ($ per EA $ (Words - amount written in words has precedence) NN MWERM NOMMEN R mammon N " me 9 w HROMMON9 REQUIREMENTS MENTS FOR BIDDERS 1005 00110 - Page 4 of I I Page 5 of 11 Item Est. Quantity Unit Description Item Total 21 30 LE 18" RCP, Class III UNIT PRICE IN WORDS'c:�A v� $ per LF (Words - $ amount written in words has precedence-) M W M N M W® a® W®® RR N M® 0 0 W®® 0 N a M M M M M M- M . M W® N M M W. N Item Est. Quantity Unit Description Item Total 22 1 CY Plowable Fill (Bid Put-poses Only) UNIT PRICE IN WORDS 011G V CA per CY -written -precedence-) __LL) $ (Words --amount in words has TOTAL BASE BID(OL�-JA � f jv C) ' Ad) &) ( r rds) (figures) ALTERNATE #11: Parking Islands Item Est. Quantity Unit Description Item Total 1 4 CY Unclassified Excavation UNIT PRICE IN WORDS per Cy $ (Words •- amount written in words has precedence-)--------, - m M E M IR M N e®® 13 13 M N® E M M H M E ALTERNATE #2: Parking Islands Item Est. Quantity Unit Description Item Total 2 66 SY Solid Slab Sodding ry UNIT PRICE IN WORDS Cxr\A )per SY $ (Words - amount written in words has precedence) IN 11 H H E IS OR 21 a IN 11 11 11 a a a a 11 H a N m 9 ALTERNATE #3: Parking Islands Item Est. Quantity Unit Description Item Total 3 389 SY Geogrid Subgrade Restraint UNIT PRICE IN WORDS 0 I' 0,i' S n r--\ -I . . ($ per SY $ 31 (Words - amount written in words has precedence) ® ® ® ® ® ® H a a ® ® ® ® ® ® 8 ® a H 8 M OR 11 M OR M 11 a OR u ALTERNATE #4: Parking Islands Item Est. Quantity Unit Description Item Total 4 123 CY Aggregate Base, Type A UNIT PRICE IN WORDS (Y one �c) I t a f � Cl j ID 7 per CY $ (Words - amount -written In words has precedence) ® ® ® 0 0 ® ® ® ® ® ® M a ® ® M ® ® ® ® ® ® 0 ® ® M ® M In ® ® M OR 11 M M M El a M M M M M M M H M M H N a a M M N N a M K is 0 ff M M M M M M 0 R MR REQUIREMENTS FOR BIDDERS 1005 00110 -Page 6 o 11 ALTERNATE #5: Parking Islands Item Est, Quantity Unit Description Item Total 5 88 TON Asphalt Concrete, Type A UNIT PRICE IN WORDS 1.1.,-)o Ao� n"c t ($ %'2 �— ) per TON $ wo' (Words — —amount written in —words has precedence} H- M a. K a® . . 0 . N M 0 M N M a® N M . M B N a. a. M N. N. 0 M 0® a. W M N® H. R N M W . . 0 6@ N n ALTERNATE #6: Parking Islands Item Est. Quantity Unit 6 48 TON UNIT PRICE IN WORDS Description Asphalt Concrete, Type B f'-) a Item Total {W ($ {Words —s.�rece�enc�)-- )per TON M K N M a ALTERNATE #7: Parking Islands Item Est. Quantity Unit Description Item Total 7 264 SY Removal of Concrete Pavement & Curb UNIT PRICE IN WORDS C) 0 F � 0 c�rS 0, r-) C,� SY $ — - (Words — amount written in words has precedence) M N M N M H a M a® ff N M W® M N M M M N M So M n® M 0 0 B N H N n M ALTERNATE #8: Parking Islands Item Est. Quantity Unit 8 89 SY Description 4" Concrete Sidewalk an Item Total ($ SY $ C)/( (Words — amount written In words has precedence—) BM 13 11 a H IN IN a M B 11 0 a W 11 IN 11 N 11 W M 21 13 M a® M a® a® 0 8 11 H a W M a® of 0 a® 0 IN IN 03 W M a® a 0 a® to off 11 N N a® 11 0 R M a 11 11 M W M 9 ADDENDUM #1 (if Issued) LS ADDENDUM #2 (If Issued) LS (words) {—Figures) (words) {figures) -- REQUIREMENTS FOR BIDDERS 1005 00110 - Page 7 of 11 i : a 1 TO: THE HONORABLE MAYOR AND COUNCIL CITE' OF OASSO FROM. ANA C. STAGG, P.E. PUBLIC WORKS DIRECTOR SUBJECT: AWARD OF ENGINEERING SERVICE AGREEMENT CONCEPTUAL DESIGN REPORTS INTERSECTION CAPITAL IMPROVEMENTS DATE: November 11, 2005 BACKGROUND: On November 1, 2005, City Council approved Resolution 200515 (Attachment A) amending the priority determination of Capital Improvements projects for funding during Fiscal Year 2005- 2006 to include conceptual design of four roadway intersections. Recommended funding included $ 100,000 allocated for engineering services related to the conceptual design of the following intersections: — North 145th East Avenue and East 96th Street North — North Garnett Road and East 106th Street North --- North Mingo Road and East 96th Street North — North 145th East Avenue and East 106th Street North This engineering work will facilitate the preparation and submittal of funding applications to the Oklahoma Department of Transportation (ODOT) for the financing of capital improvements. The projects were selected – following the advice of ODOT staff – to increase likelihood of funding approval. It was recommended that the scope of work for the engineering services (Attachment B) be limited to Conceptual Design in order to provide only the information needed for the completion of funding applications. If approved by ODOT, the City must award additional Engineering Design contracts for the development of bid documents. Conceptual Design includes preliminary pavement layout, utility relocation, right-of-way plans, drainage and signalization improvements and construction cost estimates. Award of Engineering Service Agreement Conceptual Design Reports Intersection Capital Improvements Page 2 of 3 ENGINEERING DESIGN PROPOSALS: Qualifications were requested from seven (7) firms considered by staff to be most qualified to perform the needed services. The process included the selection of four (4) firms, each to develop one Conceptual Engineering Design Report. The selection of multiple firms was chosen to afford the City the opportunity to develop dependable, long-term professional relationships with several local engineering consulting firms. Request for Qualifications were addressed to the following firms: C2A Engineering, Inc.; Cobb Engineering Co.; Crafton, Tull & Associates, Inc.; Dewberry Design Group, Inc.; Garver Engineers, LLC; Guy Engineering Services, Inc,; and Professional Engineering Consultants, P.A. Each proposal was reviewed in conformance with established procedures of the Oklahoma State Board of Registration for Professional Engineers for soliciting engineering services. Ranking of qualifications were based on seven criteria to include: local presence, team expertise, ODOT expertise, firm expertise, sub - consultants, references and office visit. Result of ranking is as follows: EnkfineerinK Consulting- Firm RZanking Garver Engineers, LLC 8.70 C2A Engineering, Inc. 7.76 Dewberry Design Group, Inc. 7.60 Crafton, Tull & Associates, Inc. 7.58 Guy Engineering Services, Inc. < 7.50 Cobb Engineering Company < 7.50 Professional Engineering Consultants, P.A. < 7.50 Note: maximum ranking of 10.0 Based on analysis of the proposals provided and staff understanding of the capabilities /experience of each firm, staff recommends that Garver Engineers, LLC; C2A Engineering, Inc.; Dewberry Design Group, Inc.; and Crafton, Tull & Associates, Inc. be awarded a contract for engineering services. The Engineering Services Agreements have been reviewed and approved by the City Attorney. FUNDING SOURCE: Funds for this project are included in the FY 05 ®06 Capital Improvements Budget. Award of Engineering Service Agreement Conceptual Design Reports Intersection Capital Improvements Page 3 of 3 C()MMENDAI'IONs Staff recommends Council award of Engineering Service Agreements for the Conceptual Design oflntersection I rovements in the total amount of $25,000 (each) to the following firms: A. Garver Engineers, LLC 13. C2A Engineering, Inc, C. Dewberry Design Group, Inc. D. Crafton, Tull & Associates, Inc. ATTACHMENTS: A. Resolution 2005-15 B. Scope of Work — Intersection Improvements Conceptual Design C. C2A Engineering Inc., Engineering Services Agreement D. Craft, Tull & Ass. iates, Inc., Engineering Services Agreement E. Dewberry Design Group Inc., Engineering Services Agreement P. Graver Engineers, LLC, Engineering Services Agreement 1F ASSO, OKLAHOMA RE S0 L.0 T] 0 N .V`- NIM ER 2005 -IS A RESOLUTION i'ION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING PRIORITY DETERMINATION OF CAPITAL IMPROVENIENT PROJECTS FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND WHEREAS. on the 14`h da-v of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 763, an ordinance providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects I'cvrewed by the Capital improvements Committee and approved by the City Council by resolution; WHEREAS, capital projects, deli -nated as priorities were, specifically; the Interchange at 961.x' Street North and Highway 169; Additional Fire Stations; the Sports Park Expansion; a Storm Siren System; E. 96 "' Street North and Garnett Road projects and the YMCA Pool, have heretofore been reviewed and recommended by the Capital Improvements Committee, and approved by the City Council, WHEREAS, the City Council, by Resolution No. 2004 -11, formally approved the aforementioned capital projects for funding from the Capital Improvements Fund; and, WHEREAS, the City Council, after having received a recommendation from the Capital Improvements Committee that the conceptual design of the intersections at 96`h Street Nor-tiv`145"' East Avenue, Garnett Road /106`' Street North, Mingo Road /96" Street North, and 145`h East AvenueA06" Street North be included in the priority projects list, and that the Silver Creek watershed drainage improvement project be included in the priority projects list, and that the Inrerchange at 96`h Street North and Highway 169 and the Storm Siren System projects be removed, and after properly notifying the Public, all in accordance with Resolution No. 2003 -14, has held a Public Hearing as required by the aforesaid resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Projects heretofore designated as priorities be amended by providing, to -wit: the Additional Fire Stations; the Sports Park Expansion; East 96`h Street North road project; North Garnett road project; YMCA pool; Silver Creek watershed drainage improvement project; and conceptual design of four intersections - 96`h Street North/145`h East Avenue, Garnett Road /106`' Street North, Mingo Road /96`' Street North.. and 145`h East Avenue /106" Street North — are hereby approved and shall be considered as the priority capital projects for funding from the Capital Improvements Fund. The Interchange at 96" Street North and Highway 169 and the Storm Siren System projects shall be removed from the priority list. of;� � F DATED this 1 day of November. 2005. MI. LJV City of Owasso, Oklahoma f r 7 ,t `jtr r !� `%. f Yt,,> sC1Jly ... -n`•J' c Craig Tho�rr�lei; -Mayor ATTEST: f- Sherry Bishop` City Clerk APPROVED AS TO FORM Julic,, Trout Lombardi, City - Attorney � ATTACHMENT The City Without Limits. i SCOPE OF SERVICES Io GENFRA1, The project consists in the preparation of conceptual design reports for submittal to the Oklahoma Department of Transportation (ODOT) by the City of Owasso for the purpose of obtaining financial assistance for design and construction of such public improvements. Conceptual design services is to include, but not be limited to, preliminary pavement layout, utility relocation, right-of-way plans, drainage and signalization improvements, and construction cost estimates for intersection improvements (see Attachment A). A total of four reports will be developed, each to constitute a complete project. IL SCOFF OF SERVICES The conceptual design services will provide the City of Owasso with the information required to submit to ODOT for funding. The scope will consist of the design phases and tasks as described in the following sections. 1® TRAFFIC STUDY A traffic study will be performed to include the following: 1. Review City of Owasso's existing traffic data, if applicable. 2. Conduct traffic counts to include peak hour to determine peaking and directional characteristics. 3. Determine required turn bay lengths, signal phasing and timing design. 4. Prepare report to summarize data and design. A field survey will be performed at the intersection to obtain design information necessary to assist in the concept plans only. Supplemental, detailed survey data is expected to be required for final design purposes. 3, RIGIIT -O&WAY (ROW) AND UTILITY The primary objective of this phase is to identify ROW land to be acquired as the part of the project for the purpose of budget estimating. Similarly, utilities to be relocated must detail whether such are located in a private easement to be relocated at the City's expense. Additional tasks are to include the following: 1. Determine existing private and public utilities at intersection. Public Works epartment 0 301 West 2 nd Avenue 9 • 6 Intersection Improvements Conceptual Design Page 2 of 2 2. Determine existing right-of-way and easements. 3. Evaluate the impacts to the existing utilities and determine the required relocations and associated costs. 4. Determine required right-of-way needs and associated costs. D. CONCEPT PLANS Concept plans will be prepared to include the following: 1. Title sheet showing the project location and proposed design criteria. 2. Typical section sheet. 3. Preliminary plan and profile sheet illustrating the proposed improvements. 4. Preliminary striping plan to show the proposed lane usage. 5. Existing and proposed right -of -way will be shown on the plans. 6. Utility conflicts will be identified on the plans. 7. A cost estimate will be prepared to determine estimated construction, right-of- way and utility costs. III. PROJECT DELIVERABLES AND CI`T'Y REVIEW Four copies (4) of the Conceptual Design Report (detailing all data necessary to secure ODOT financing) will be provided to the City. Each report must describe proposed project description, safety enhancements, lane improvements, alternate mode components and additional benefits, cost estimate, right-of-way requirements and expected utility relocations and include copies of the preliminary concept plans. To maintain consistency among deliverables, report format will be provided by the City. Additionally, five (5) sets of final drawings (11 "x17 ") will be provided to the City. Drawings are to be delivered to the City in AutoCAD under a common border format to be agreed by all. IV. INFORMATION PROVIDED BY THE CITY The city shall provide existing traffic data, utility atlases, and existing intersection plans, if applicable. In addition, the City will prepare the application and support documents to ODOT for funding. V. SCHEDULE Conceptual design reports are to be delivered to the City within 120 days from the Notice to Proceed. VI. BUDGET City has allocated $25,000 for the completion of each report; thus, Scope of Services is to be tailored to the allotted budget. Public Works Department o 301 West 2nd Avenue 0 Phone: (918) 272-4959 o Fax: (918) 272-4996 r AGREEMENT FOR ENGINEERING SERVICES EAST 106 "'i STREET NORTH AND NORTH 145th EAST AVENUE INTERSECTION TIJIS AG EEMENT, made and entered into this o o day of 0 2005 between the City of Owasso, a Municipal Corporation of the State of Oklahoma, hereinafter referred to as CITY, and C2A Engineering Inc., hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to construct certain improvements at the East 106"' Street North and North 145"' East Avenue Intersection, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and WHEREAS, CITY has financing for said PROJECT; and, WHEREAS, ENGINEER is prepared to provide such SERVICES; and NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1.0 SCOPE OF PROJECT: The scope of this `PROJECTS is described in Attachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2.0 SERVICES TO BE PERFORMED BY ENGINEER ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3.0 COMPENSATION: CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4.0 STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted 1 standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standard, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 5.0 LIMITATIONS OF REPSONSIBILITY. 5.1 ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 6.0 OPINIONS OF COST AND SCHEDULE, 6.1 Since ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualification and experience as a Professional Engineer. 6.2 Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualification and experience as a Professional Engineer. 7.0 LIABILITY AND INDEMNIFICATION. 7.1 ENGINEER shall indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER or any employee, sub-consultants or agents for whom ENGINEER is legally liable. 7.2 ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 9 8.0 COMPLIANCE WITH LAWS. 8.I In performance of the SERVICES, ENGINEER will comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINT EER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment fs SCOPE OF SERVICES. 8.2 The ENGINEER shall take steps within its authority to ensure the project is in compliance with the requirements of the Americans With Disabilities Act. It is understood that the program of the ENGINEER is not a program or activity of the CITY OF OWASSO. The ENGINEER agrees that its program or activity will comply with the requirements of the Americans With Disabilities Act. Any cost of such compliance will be the responsibility of the ENGINEER. Under no circumstance will ENGINEER conduct any activity which it deems to not be in compliance with the Americans With Disabilities Act. 9.0 INSURANCE. 9.1 During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 9.1.1 General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 9.1.2 Automobile Liability Insurance with bodily irrjury limiter of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 9.1.3 Worker's Compensation Insurance in accordance with statutory requirements and Employer's Liability Insurance with limits of not less than $100,000 for each occurrence. 9.1.4 Professional Liability Insurance in the amount of $1,000,000 per claim and annual aggregate. 9.2 ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be cancelled without at least 30 days written notice to the CITY. I 10.0 CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 11.0 OWNERSHIP AND REUSE OF DOCUMENTS. 11.1 All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 11.2 CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended will be at CITY'S risk. 12.0 TERMINATION OF CONTRACT. 12.1 The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 12.2 CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminated or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, payment shall be made to ENGINEER in accordance with Attachment D, COMPENSATION. 13.0 NOTICE. 13.1 Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. 13.1.1 To ENGINEER: C2A Engineering Inc. 5516 South Lewis Ave., Suite 201 Tulsa, OK 74105 13.1.2 To CITY: CITY OF OWASSO Department of Public Works P.O. Box 180 Owasso, OK 74055 4 13.2 Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 14.0 UNCONTROLLED FORCES. Neither CITY nor- ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 15.0 SEVERABLIITY. If any portion of the AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable such portion shall be severed here from, and the balance of this AGREEMENT shall remain in full force and effect. 16.0 INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, and Exhibits B & C; and represents the entire and integrated AGREEMENT between the Parties; and supersedes all prior negotiations, representations, or agreements pertaining to the scope of services herein, either written or oral. This AGREEMENT maybe amended only by a written instrument signed by each of the Parties. 17.0 DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the Architect/Engineer and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the Mayor for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 18.0 ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 19.0 APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or I corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the CITY staff initially and monthly thereafter and will be available for public hearings and /or City Council presentations. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the CITE' or Contracting Authority. (SEAT,) ATTEST. City Clerk � t o City Attorney THE CITY OF OWASSO, OKLAHOMA A MUNICIPAL CORPORATION Mayor Date: (SEAL) C2A ENGINEER INC. ATTEST: J4 President Date: r' e c tary I AGREEMENT FOR ENGINEERING SERVICES EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE INTERSECTION SCOPE OF PROJECT ATTACHMENT A A. SCOPE OF PROJECT. The PROJECT shall consist of providing professional engineering services to the City of Owasso for the preparation of a conceptual design report for submittal to the Oklahoma Department of Transportation (ODOT) by the City of Owasso for the purpose of obtaining financial assistance for improvements to the East 106`x' Street North and North 145`x' East Avenue intersection. The conceptual design services include a preliminary pavement layout of improvements to the East 106`x' Street North and North 145"' East Avenue intersection, utility relocations, right-of-way plans, drainage improvements and signalization improvements. A construction cost estimate will be provided. It is expected that there shall be a number of construction and service contracts, which must be entered into in order to bring this PROJECT into being. Included may be services and /or construction contracts for engineering, utility relocations, construction, equipment, etc. 0 AGREEMENT FOR ENGINEERING SERVICES EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE INTERSECTION SCOPE OF SERVICES ATTACHMENT B B. SCOPE OF SERVICES. The SERVICES to be performed by the ENGINEER under this AGREEMENT will consist of One (1) phase, as stated below. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and after receipt of a Notice to Proceed. The Basic Services of ENGINEER include, but are not necessarily limited to, the following tasks: • Designate a representative to coordinate all information between ENGINEER and CITY. • Document all meetings, conferences, coordination, etc., and send documentation to CITY within two (2) working days. • Attend initial conferences with CITY and other administrative and regulatory agencies, including utility companies, to review PROJECT requirements and discuss scheduling of the PROJECT. • Attend all public meetings for the PROJECT. • Determine drainage requirements for the PROJECT. • Perform all necessary surveys and investigations for the PROJECT. • Prepare all drawings in conformance with the drafting standards set forth in the Oklahoma Department of Transportation requirements, as necessary. Drawings shall be 11" x 17" in size. B.1. Phase No. 1. CONCEPTUAL DESIGN. Work with the CITY appointed Personnel to evaluate and develop a conceptual design to construct a five lane arterial street on East 106t" Street North and North 145t" East Avenue. I B.1.1. Review all existing reports, record plans, plans and /or other information pertinent to the PROJECT and the City Policy of the City of Owasso regarding the need for the improvements. B.1.2. Provide ground survey of the PROJECT at the intersection to obtain design information necessary to assist in the development of a conceptual plan. B.1.3. Perform a traffic study to include a review of the City of Owasso's existing traffic data, conduct traffic counts to include peak hour to determine peaking and directional characteristics, determine required turn bay lengths, signal phasing and timing design. B.1.4. Prepare a traffic report to summarize data and design parameters. B.1.5. Prepare a right -of -way plan to identify land to be acquired as part of the project for budgeting purposes. Show all existing right-of-way and easements of record. Determine require right -of -way needs and associated costs. B.1.6. Evaluate location of existing utilities and determine if they are in private or public easements. Detennine the required relocations and costs. B.1.7. Prepare CONCEPTUAL PLANS, in accordance with CITY and ODOT standards within 120 calendar days after the date specified in the Notice to Proceed with the CONCEPTUAL PLANS. Prepare an engineering report with all data necessary to secure ODOT funding. B.1.8. CONCEPTUAL PLANS shall include as a minimum: • Cover Sheet indicating "CONCEPTUAL PLANS" • Typical Section Sheet • Plan and Profile Sheets • Preliminary Striping plan to show proposed lane usage • Existing and Proposed Right -of -Way Sheets • Utility Conflicts sheets • Traffic Signal Layout • Cross - Sections indicating existing ground lines, proposed sidewalk template, proposed storm sewers and existing utilities within the PROJECT area. B.1.9. ENGINEER shall furnish five (5) sets of CONCEPTUAL PLANS as half -size black -line, for review by the CITY and ODOT. ENGINEER shall furnish four (4) cop9ies of the Conceptual Design Report detailing all data necessary to secure ODOT financing. Each report will describe the proposed project, safety enhancements, lane improvements, alternate mode components and additional benefits, cost estimate, right -of -way requirements and expected utility relocations. 0 AGREEMENT FOR ENGINEERING SERVICES EAST 106Th STREET NORTH AND NORTH 145TH EAST AVENUE INTERSECTION SCOPE' OF SERVICES RESPONSIBILITIES OF THE CITY ATTACHMENT C C. RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1. Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: C.1.1. Records, reports, studies, plans, drawings, and other data available in the miles of the CITY which may be useful in the work involved under this AGREEMENT. C.1.2. Standard drawings and standard specifications. C.2. Access. To provide access to public and private property when required in performance of ENGINEER'S services. C.3. Staff Assistance. Designate in writing a person to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3. L Furnish legal assistance as required in the preparation, review and approval of documents. C.3.2. Furnish assistance in locating existing underground utilities and in expediting their relocation as described in Attachment B. CA. Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. W AGREEMENT FOR ENGINEERING SERVICES EAST 106" H STREET NORTH I AND NORTH 145TH EAST AVENUE INTERSECTION SCOPE OF SERVIC COMPENSATION ATTACHMENT D D. COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees on a lump sum basis, said Cost shall include all direct salary expenses, overhead expenses, and other non salary expenses as shown on Exhibit B related to the design of the PROJECT. This total estimated Cost can not be exceeded without written consent of the CITY. The ENGINEER shall submit statements no more than once each month. The statements shall indicate each Phase currently authorized for work, the percentage of work completed and the direct pass through costs being requested for each Phase as based upon the ENGINEER'S estimate of the proportion of the total services actually completed at the time of the billing. All statements shall be accompanied by such documentation as the CITY requires. CITY agrees to make payment within 30 calendar days of the receipt of the ENGINEER'S invoice. D.1. For the work under Phase I, CONCEPTUAL DESIGN, Attachment B.1 and Exhibit A, the CITY shall pay the ENGINEER a lump sum Cost of Twenty Five Thousand dollars and Zero Cents ($25,000.00), payable as the work progresses. D.2. SCHEDULE OF RATES. At the request of the CITY, the ENGINEER will negotiate fees for any additional work not covered by this AGREEMENT, which may be required by the CITY. Alternatively, additional work will be performed at the written request of the CITY based on the hourly rates contained herein. Rates are subject to change on the First day of January of each calendar year. Rates to be charged shall be the rates in affect at the time such services are requested and approved. Rates include overhead and profit. ENGINEER IV $ 91.00 /hr. ENGINEER III $ 78.00 /hr. ENGINEER II $ 65.00 /hr. TECHNICIAN II $ 46.80/hr. TECHNICIAN 1 $ 36.40/hr. CLERICAL I $ 31.20 /hr. 11 q 1 11, jlr� Fill IN I p 11 1111,;: Illiq �I� • Pit Other Expenses: Traffic Work Survey ro Hours Rate Cost 62 $91.00 $5,642.00 83 $65.00 $5,395.00 88 $46.80 $4,118.40 16 $31.20 $49920 M, $4,350.00 $4,500,00 $9,350.00 $25,004.60 Say $25,000.00 n Project TIIIS 1S AN AGREEMENT effective as of ( "Effective Date" ) between of Owasso ( "Owner ") and Crafton, Tull & Associates, Inc. -- ( "Engineer ") Conceptual Design Report for the Engineer agrees to provide the services described below to Owner for intersection at 96 " Street North ( "Project "). and 145°i Street Description of Engineer's Services: The Conceptual Design Report will include prey pavement layout, utility relocation, rialit-of- -way plans, drainage and signalization improvements, and construction cost estimates for the intersection improvements (Refer to Attachment "A" for a more detailed scope). This Conceptual Design Report will be submitted to the Oklahoma Department of Transportation for the purpose.of obtaining financial assistance for the and construction of such i The intersection of 96 "' Street North and 1 Street Address of Property ; Owner and Engineer further agree as follows: 1.01 Basic Agreement A. Engineer shall provide, or cause to be provided, the services set forth in this Agreement, and Owner shall pay Engineer for such Services as set forth in Paragraph 9.01. 2.01 Payment Procedures A. Preparation of Invoices. Engineer will prepare invoices in accordance with Engineer's standard invoicing practices and submit the invoices to Owner. B. Payment of Invoices. Invoices are due and payable upon receipt *. If Owner fails to make any payment due Engineer for services and expenses within 30 days after receipt of Engineer's invoice, the amounts due Engineer will be increased at the rate of 1.0% per Street in Owasso, Oklahoma month (or the maximum rate of interest permitted by law, if less) from said thirtieth day. In addition, Engineer may, without liability, after giving seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Payments will be credited first to interest and then to principal. C. Lien Rights *. The Owner understands that the Engineer is entitled to a lien against the property if not paid in full for services provided to improve the property. The Owner understands that this lien can be enforced by the sale of the property if necessary. * This is a change from the standard EJCDC E -520 form. 1 of 4 EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright 0 2002 National Society of Professional Engineers for EJCDC. All rights reserved. 3.01 Additional Services A. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition to those set forth above. B. Owner shall pay Engineer for such additional services as follows: For additional services of Engineer's employees engaged directly on the Project an amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times standard hourly rates for each applicable billing class; plus reimbursable expenses and Engineer's consultants' charges, if any. 4.01 Termination A. The obligation to provide further services under this Agreement may be terminated: For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. b. By Engineer. 1) upon seven days written notice if Engineer believes that Engineer is being requested by Owner to furnish or perform services contrary to Engineer's responsibilities as a licensed_ professional; or 2) upon seven days written notice if the Engineer's services for the Project are delayed or suspended for more than 90 days for reasons beyond Engineer's control. 3) Engineer shall have no liability to Owner on account of such termination. c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under paragraph 4.01.A.1.a if the party receiving such notice begins, within seven days of receipt of such notice, to correct its failure and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, by Owner effective upon the receipt of notice by Engineer. B. The terminating party under paragraphs 4.0l.A.1 or 4.0l.A.2 may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to demobilize personnel and equipment from the Project site, to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. 5.01 Controlling Law A. This Agreement is to be governed by the law of the state in which the Project is located. 6.01 Successors, Assigns, and Beneficiaries A. Owner and Engineer each is hereby bound and the partners, successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by paragraph 6.0l.B the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. 2of4 EJCDC E-520 Short Form of Agreement Between owner and Engineer for Professional Services Copyright 0 2002 National Society of Professional Engineers for EJCDC. All rights reserved. 7.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Engineer and its consultants may use or rely upon the design services of others, including, but not limited to, contractors, manufacturers, and suppliers. B. Engineer shall not at any time supervise, direct, or have control over any contractor's work, nor shall Engineer have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, for safety precautions and programs incident to a contractor's work progress, nor for any failure of any contractor to comply with laws and regulations applicable to contractor's work. C. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the contract between Owner and such contractor. D. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any contractor's agents or employees or any other persons (except Engineer's own employees) at the Project site or otherwise furnishing or performing any of construction work; or for any decision made on interpretations or clarifications of the construction contract given by Owner without consultation and advice of Engineer. E. The general conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Contract Documents Committee (No. C -700, 2002 Edition). P. All design documents prepared or furnished by Engineer are instruments of service, and Engineer retains an ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project is completed. G. To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $50,000 or the total amount of compensation received by Engineer, whichever is greater. H. The parties acknowledge that Engineer's scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste, and radioactive materials). if Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (i) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that the Site is in full- compliance with applicable haws and Regulations. 8.01 Total Agreement A. This Agreement (consisting of pages 1 to 4 inclusive together with any expressly incorporated appendix), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Sofa EJCDC E -520 Short form of Agreement Between Owner and Engineer for Professional Services Copyright 0 2002 National Society of Professional Engineers for E)CDC. All rights reserved. 9.01 Payment (Lump Sum Basis) A. Using the procedures set forth in paragraph 2.01, Owner shall pay Engineer as follows: 1. A Lump Sum amount of 25,000 2.* A retainer in the amount of N/A _ For the Engineer to begin work on this project. The amount of the retainer is included in the Lump Sum amount and will be applied to the final invoice. B. The Engineer's compensation is conditioned on the time to complete report not exceeding 12 months. Should the time to complete report be extended beyond this period, total compensation to Engineer shall be appropriately adjusted. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Tate of which is indicated on page 1. OWNER: ENGINEER: CRAFTON, TULL & ASSOCIATES, INC. By` By` W. Charles Mitchell, T.E Title: Irate Signed: Address for giving notices: Public Works Department, City of Owasso 301 West 2 °d Avenue Owasso, OK 74055 Title: COO — Oklahoma Date Signed: 4 Cie License or. Certificate No. and CTA 973 OK State Address for giving notices: 220 E. 8' Street 4of4 (Lump Sum Basis) EJCDC E -520 Short Form of Agreement Between Owner and Engineer for Professional Services Copyright 10 2002 National Society of Professional Engineers for EJCDC. All rights reserved. The City Without Limits INTERSECTION IMPROVEMENTS CONCEPTUAL, DESIGN SCOPE OF SERVICES Ia GIi NE The project consists in the preparation of conceptual design reports for submittal to the Oklahoma Department of Transportation (ODOT) by the City of Owasso for the purpose of obtaining financial assistance for design and construction of such public improvements. Conceptual design services is to include, but not be limited to, °elinunary pavement layout, utility relocation, right-of-way plans drama ge and signalization improvements, and construction cost estimates for intersection improvements (see Attaciunent'A). A total of four reports will be developed, each to constitute a complete project. IL SCOPE OF SERVICES The conceptual design services will provide the City of Owasso with the information required to submit to ODOT for funding. The scope will consist of the design phases and tas s as escribed in the following sections. TRAYFIC STUDY A traffic study will be performed to include the following: 1. Review City of Owasso's existing traffic data, if applicable. 2. Conduct traffic counts to include peak hour to deter -_ ine peaking and directional characteristics. 3. Determine required turn bay lengths, signal phasing and timing design. 4. Prepare report to summarize data and design. C2) FIELD SURLY A field survey will be performed at the intersection to obtain design information necessary to assist in the concept plans only. Supplemental, detailed survey data is expected to be required for final design purposes. RIGHT-OF-WAY (ROW) AND UTILITY The primary objective of this phase is to identify ROW land to be acquired as the part of the project for the purpose of budget estimating. Similarly, utilities to be relocated must detail whether such are located in a private easement to be relocated at the City's expense. Additional tasks are to include the following: 1. Determine existing private and public utilities at intersection. Public Works Departirrent o 301 West 2nd Avenue 0 Phone: (918) 2724959 4, Fax: (918) 272 -4996 Intersection Improvements Conceptual Design Page 2 of 2 2. Determine existing right-of-way and easements. 3. Evaluate the impacts to the existing utilities and determine the required relocations and associated costs. 4. Determine required right-of-way needs and associated costs. M CONCEPT PLANS Concept plans will be prepared to include the following: 1. Title sheet showing the project location and proposed design_ criteria. 2. Typical section sheet. 3. Preliminary plan and profile sheet illustrating the proposed improvements. 4. Preliminary striping plan to show the proposed lane usage. 5. Existing and proposed right -of -way will be shown on the plans. 6. Utility conflicts Will be identified on the plans. T A cost estimate will be prepared to determine estimated construction, rig h - w and utility costs. III. PROM CT DELYVERABLES AND CITY REVIEW Four copies (4) of the Conceptual Design Report (detailing all data necessary to secure ODOT financing) will be. provided. to. the City. Each report must describe proposed project description, sa ety enhancements, lane improvements,, alternate mode components and additional benefits, cost estimate, right-of-way requirements and expected utility relocations and include copies of the preliminary concept plans. To maintain consistency among deliverables, report format will be provided by the City. Additionally, five (5) sets of final drawings (11 "x17 ") will be provided to the City. Drawings are to be delivered to the City in AutoCAD under a cominon border format to be agreed by all. Dr, RNFFOI A_TION PRO ED BY THE CITY The city shall provide existing traffic data, utility atlases, and existing intersection plans, if applicable. In addition, the City will prepare the application and support documents to ODOT for funding. V. SCHEDULE Conceptual design reports are to be delivered to the City within 120 days from the Notice to Proceed. I. BUDGE - 'ty as allocated $25,000 for the completion of each report; thus, Scope of Services is to be tailored to the allotted budget. Public Works [department 0 301 West 2nd Avenue ® Phone: (918) 2724959 0 Fax: (918) 2724996 Owasso Public Works Department 301 West 2nd Street Owasso, OK 74055 918.272.4959 918.272.4996 www.cityofowasso.com �-k M N W S AGREEMENT FOR ENGINEERING SERVICES TIIIS AGREEMENT, between the CITE' OF OWASSO, OKLAHOMA, (OWNER) and DEWBERRY DESIGN GROUP INCORPORATED (ENGINEER); WITNESSETH WHEREAS, OWNER intends to evaluate a Conceptual Design Report for the 106 "' Street North and N. Garnett Road Intersection in the City of Owasso, including field surveying, traffic study, Right -of- -Way and utility review and conceptual plans; and WHEREAS, OWNER requires professional Engineering services for the preparation of a Conceptual Design Report for the Project; and WHERE, AS, ENGINEER is prepared to provide the services required for the Conceptual Design Report of the Project; NOW THEREFORE, in consideration of the promises contained in this Agreement, OWNER and ENGINEER agree as follows: ARTICLE 1 w EFFECTIVE DATE The effective date of this Agreement shall be November l , 2005. ARTICLE 2 ® COMPLETION DATE The ENGINEER shall complete the project within 120 days following the "Notice to Proceed ". This agreement shall be governed by the laws of the State of Oklahoma. ENGINEER shall perform the Services described in Attachment A, Paragraph 2, Scope of Services. OWNER shall pay the ENGINEER in accordance with Attachment A, Paragraph 3, Compensation. The ENGINEER shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional ENGINEER under similar circumstances. The ENGINEER shall correct the Services which fail to satisfy this standard of care. No warranty, expressed or implied is included in this Agreement or in any drawing, specifications report or opinion produced pursuant to this Agreement. CADocuments and Settings \Ana_Stagg\Local Settings \Temporary Internet Files \OLI<46 \Owasso - engsys- agr- Nov03.doc 1 of 5 Pages 701 General. Having considered the potential liabilities that may exist during the performance of the Services, the benefits of the Project and the Engineer's fees for the Services and in consideration of the promises contained in this Agreement, OWNER and ENGINEER agree to allocate and limit such liabilities in accordance with this Article. 702 Indemnification. ENGINEER agrees to defend, indemnify and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors or omissions. 7.3 Eunplayee Claims. ENGINEER shall indemnify OWNER against legal liability for damages arising out of claims by Engineer's employees. OWNER shall indemnify ENGINEER against legal liability for damages arising out of claims by Owner's employees. 7.4 Survival. Upon completion of all Services, obligations and duties provided for in this Agreement, or if this Agreement is terminated for any reason, the terms and conditions of this Article shall survive. MV MIMMMJJI�� During the performance of the services under this Agreement, ENGINEER shall maintain the following insurance: 8.1 General Liability Insurance with a combined single limit of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate. 8.2 Automobile Liability Insurance with a combined single limit of not less than $1,000,000 for each accident. 8.3 Workers Compensation Insurance in accordance with statutory requirements and Employer's Liability Insurance with limits of not less than $500,000 for each occurrence. 8.4 Professional Liability Insurance with a minimum annual limit of $1,000,000 in the aggregate. ENGINEER shall furnish OWNER certificates of insurance which shall include a provision that such insurance shall not be canceled without at least thirty days written notice to OWNER. ENGINEER and OWNER each shall require its insurance carriers to waive all rights to subrogation against the other and its directors, officers, partners, commissioners, officials, agents and employees for damages covered by property insurance during and after the Services. A similar provision shall be incorporated into all contractual arrangements entered into by OWNER and shall protect OWNER and ENGINEER to the same extent. ENGINEER shall not be responsible for: (1) construction means, methods, techniques, sequences, procedures or safety precautions and programs in connection with the Project; (2) the failure of any contractor, subcontractor, vendor or other Project participant, not under contract to ENGINEER, to fulfill contractual responsibilities to the OWNER or to comply with federal, state or local laws, regulations, and codes; or (3) procuring permits, certificates and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment A, Paragraph 2, Scope of Services. CADocuments and Settings \Ana_StagglLocal Settings \Temporary Internet Files \OLK46 \Owasso - engsys- agr- Nov03.doc 2 of 5 Pages Since ENGINEER has no control over the cost of labor, materials or equipment fitmished by others or over the resources provided by others to meet Project schedules, Engineer's opinion of probable construction costs and of Project schedules shall be made on the basis of experience and qualification as a professional ENGINEER. ENGINEER does not guarantee that proposals, bids, or actual Project costs will not vary from Engineer's cost estimates. ARTICLE 1.1 m REUSE OF DOCUMENTS Upon Owner's request, ENGINEER shall furnish OWNER with specified drawings on "compact disk ". All documents, including, but not limited to, traps, drawings, and computer models or software prepared by ENGINEER pursuant to this Agreement are instruments of Service in respect to the Project. They are not intended or represented to be suitable for reuse by OWNER or others on any other project. They are, however, intended and represented to be suitable for reuse by OWNER or others on revision or extensions of the Project. This Agreement may be terminated by either patty upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non - performing party shall have fifteen calendar days from the date of the termination notice to cure or to submit a plan for cure acceptable to the other party. OWNER may terminate or suspend performance of this Agreement for Owner's convenience upon written notice to ENGINEER. ENGINEER shall terminate or suspend performance of the Services on a schedule acceptable to OWNER. If termination or suspension is for Owner's convenience, OWNER shall pay ENGINEER for all the services performed to date, amount not to exceed the normal fee amount due for the services rendered and termination or suspension expenses. Upon restart, an equitable adjustment shall be made to Engineer's compensation. Neither OWNER nor ENGINEER shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non - performing party. For purposes of this Agreement, such circumstances include, but are not limited to abnormal weather conditions; floods; earthquakes, fire; epidemics, war; riot and other civil disturbances; strikes, work slowdowns and other labor disturbances; sabotage, judicial restraint; and inability to procure permits, licenses, or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either OWNER or ENGINEER under this Agreement. CADocuments and Settings\Ana_Stagg \Local Settings \Temporary Internet Files \OL{<46 \Owasso - engsys- agr- Nov03.doc 3 of 5 Pages Any communication required by this Agreement shall be made in writing to the address specified below: ENGINEER: Dewberry Design Group Incorporated Attn: D. Michael Arand, P.E. 1350 S. Boulder , Suite 600 Tulsa, Oklahoma 74119-3215 OWNER: City of Owasso, Oklahoma Attn: Ana Stagg, P.E. 301 W. 2 °d Avenue Owasso, Oklahoma 74055 Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and OWNER. ARTICLE 15 - WAIVER A waiver by either OWNER or ENGINEER of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall, in no way, affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid Provision that comes as close as possible to the intent of the stricken provision. The provision of this Article shall not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined void. This Agreement represents the entire and integrated agreement between OWNER and ENGINEER. It supersedes all prior and contemporaneous communications, representations, and agreements, whether oral or written, relating to the subject matter of this Agreement. OWNER and ENGINEER each binds itself and its directors, officers, partners, successors, executors, administrators, assigns, and legal representatives to the other party to this Agreement and to the directors, officers, partners, successors, executors, administrators, assigns, and legal representatives of such other party in respect to all provisions of this Agreement. IN Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OWNER and ENGINEER. CADocuments and Settings \Ana_Stagg \Local Settings \Temporary Internet Files \OLK46 \Owasso- engsys- agr- Nov03.doc 4 of 5 Pages IN WITNESS WHEREOF. OWNER and ENGINEER have executed this Agreement. DATED THIS day of November, 20050 CITY OF OWASSO, OKLAHOMA ONVNTER Title: Date: �ffi3O'' I �� ENGINEER By: Title: Mice President of Engineering Date: CADocuments and Settings \Ana_Stagg\Local Settings \Temporary Internet Files \OLK46 \Owasso - engsys- agr- Nov03.doc 5 of 5 Pages ATTACHMENT A i 6"' STRE ET NORTH AND N. GARNETT D CONCEPTUAL DESIGN INTERSECTION IMPROVEMENT-8 CITY OF O `,. `_' +.O OKLAHOMA 1.0 Scone of Proiect. The City of Owasso (OWNER) intends to improve the intersection of 106`x' Street North and N. Garnett Road. The project consists in the preparation of a Conceptual Design Report to be submitted to the Oklahoma Department of Transportation by the City of Owasso for the purpose of obtaining financial assistance for design and construction of these improvements. These services will include, but riot limited to Conceptual Design Drawings for pavement layout, utility relocations, right. - of-way plan, drainage and signalization improvements. 2.0 Scope of Services. The engineering services provided in connection with the preparation of the Conceptual Design on this Project will be performed under four distinct tasks — Traffic study, field survey, Right-of-way and utility and conceptual plans. The specific Engineering services to be performed by the Engineer are herein described. 201. Conceptual Design Phase. Upon receipt of written Notice to Proceed, the ENGINEER will begin collecting the information required to prepare the Conceptual Design Drawings and Report. The work performed during this phase of the Project will include the following tasks: Field Survey. The ENGINEER will complete a topographic field survey to obtain enough detail to develop conceptual drawings for the intersection improvements. 20 Trafiic Analysis. The ENGINEER will obtain and analyze daily traffic counts and peak - hour turning volumes for all four legs of this intersection. We will use that information to perform a capacity analysis of the intersection and to make recommendations regarding the timing of traffic signals and the length of storage required in each of the left-turn lanes. 3. Right -of Way Study., The ENGINEER will obtain copies of plats, maps, deeds, easements and other documents sufficient to determine the present right -of -way, adjacent parcel boundaries and adjacent parcel ownerships within the project limits. The ENGINEER will identify potential right -of -way acquisitions and will prepare a conceptual right-of-way map showing proposed right -of -way lines. The ENGINEER will assess the impacts to existing utilities and identify potential relocations and possible costs. 4, Utility Coordination: The ENGINEER will provide utility coordination services as follows: a. Obtain and review existing plans and atlas maps provided by the OWNER and the utility companies. b. Request flagged locations by each underground utility in the area and survey horizontal locations. 5> Conceptual Layout Drawings. The ENGINEER will prepare a set of Conceptual Layout Drawings for review and approval by the City. The Conceptual Layout Drawings will include a Title Sheet, Typical Sections, Survey Data Sheets, Plan & Profile Sheets (pavement geometry, proposed right-of-way, utility conflicts, and proposed profile), and CADocuments and Settings \Ana_Stagg\Local Settings \Temporary Internet Files \OLK46 \owasso - engsys -agr- Scope- Nov07,doc 1 of 2 Pages Striping Plan. 6, Coneepti�al Design Report: The results from the engineering analysis and evaluation will be presented in a Conceptual Design Report. This Report will evaluate the impact of the project on adjacent properties and residences, including such issues as access, private maintenance, and change in ground surface characteristics. The Report also will evaluate project alternatives on the basis of safety considerations, right-of-way impacts, maintenance of traffic during construction, public involvement, and other issues that impact: the scope, cost, and /or schedule of the project. 3.0 !�'-orn�ensatilon. The OWNER agrees to pay the ENGINEER as compensation for the professional engineering services outlined above a lump sum fee of $25,000.00 payable monthly as the Project progresses. CADocuments and Settings \Ana_Stagg\Local Settings \Temporary Internet Files \OLK46 \owasso - engsys -agr- Scope- Nov07.doc 2 of 2 Pages The Owner and the Engineer in consideration of the mutual covenants in this c0niCgci agree in respect of the performance of professional engineering SenviQ8S by the Engineer and the payment for those services by the Owner as Set forth below. Execution of the agreement by the Engineer and the Owner constitutes the {]vvDer'S written 8UthOhZBUoD to the Engineer to proceed on the date first above written with the services described herein. The Owner agrees to employ the Engineer, and the Engineer agrees to 8| engineering and surveying SGP�Ce8 iDcODn8C�OD with the proposed improvements 'S8t8tgd in the SGCtioOS to f0|/OVv. These SgrviC88 will conform to the ogqUi[gnO9DlS and standards Of the (]VVO8[, and the standards of skill and C8[8 Ond/D8[/|y used by nleDlb8nS Of the EDQiDe8F'S p[Ofg88iOO practicing under similar conditions. For having n9DdeF9d such services, the {)vvD8[ ag[8G8 t0 pay the Engineer compensation as stated in the SeCtiOO8 to fOUOVY. All of the engineering and surveying S8rViCeG iOC|Ud8d in this agreement will be GUpp(/8d by the Engineer's personnel O[ personnel under subcontract tO the Engineer. SUbCODSUk3Dt agreements are SUbieCt tOGpp[OV@/byth8{)VvD8[ ^ The Engineer's scope of services is described in attached Appendix A. For the work described Under SECTION 2 - SCOPE OF SERVICES the Owner shall pay the Engineer on 8 [UDlp 8UDl basis. The /UDlp SUrO amount to be paid under this agreement is $25.GD0. For informational purposes, a breakdown Of the Engineer's estimated costs iSincluded Agreement for Engineering Services 1 0f5 Conceptual Design Study E. 96 m Street North and N. Mingo Road in Appendix B with approximate current hourly rates for each employee classification. Payment will be made on a monthly basis, based upon statements submitted by the Engineer to the OVVDe[ indicating the estimated proportion Of the total scope Of services GcC0[np|iGh8d. Payments not received within 30 days of receipt of the invoice will be subject tO@ charge Ofone percent 0f each statement for each month payment isdelayed. Any unused portion of the fee, due to delays beyond the Engineer's control, will be increased 5% annually with the first increase effective November 1, 2006. Additional Set-vices (Extra Work� For work not described or included in Section 2— Scope Of Services but requested by the Owner in writing, the Owner will pay the Engineer, for time spent OU the project, BttheUOburdgnedhoUdypayrOUD3te of each Of the Engineer's personnel during the performance of these services for work time directly connected with the project nlU|tip|iedby 83.00 markup for direct and indirect overhead and profit, In connection with the project, the Owner's responsibilities shall iDdUdS' but not be limited to, the 1. Giving thorough consideration to all documents presented by the Engineer and informing the Engineer ofall decisions within e reasonable time s0 as not to delay the work of the Engineer. Z Furnishing the EnQiO88[ an e|BCtP]niC copy Of the City's datum and topographic iDfDrnGbOn' plats and property information, utility information, such plans and records of c0D3tnJ{ti0n and OpeD3UOO of existing facilities, 8v8i|8b|8 88h8| photography, F8pOM3' or copies of the sGDle' [8|8t8d t0 or bearing on the pn]pOS8d work as may be in the p08u8G8iOn of the (}VVOer. Such d0CUnnentD or data will be returned Up0D CDDlp|8tiDO of the work 0rGt the request Of the Owner. 3. Giving pn]0[t written ROtiCS t0 the Engineer whenever the Owner observes or otherwise b8CODOeS @VVgR} Of any defect in the project O[ other events which may substantially alter the Engineer's performance under this Agreement. The Engineer's instruments of service provided by this agreement consist of the printed hard copy reports, d[8VvOgG, and SD8CifiC@tiODS issued for the Project; VVhe[88S 8|8CtroDiC media, including CADD fi|S3' are t0U|8 for their pnSp3[@ti0O. As 8 CODV8Di8OCe to the Owner, the Engineer will furnish to the {}VvD8[ both printed hGnj COpi8S and R|eCtn00ic media. In the event Of 8 conflict in their CODteDt' hOVVeV8[, the printed hard COpi8S Sh@U take pn8CGdeOC8 over the e|e(tRJDiC media. The Engineer's electronic media are furnished without guarantee of compatibility with the Agreement for Engineering Services 2 of Conceptual Design Study E. 96 th Street North and N. Mingo Road C}VVOer'S software Or hG[dVV8n3' and the Engineer's sole responsibility for the electronic nnadi@ is to furnish a nBp|8ceOOGnt for defective disks within thirty (30) days after delivery to the ()vvn8r. The Engineer retains OvvDe[Ship of the printed hard copy drawings and SpeCifiC@UOOS and the electronic media. The OVVDe[ is granted @ license for their use, but only in the operation and maintenance Of the Project o[ASSigOnleOtf0[VvhiChtheyvvereprDVided.US80fthHseOlateri8|S for modification, extension, or expansion of this Project or on any other project, UD|esS under the direction Of the Engineer, Sh@U be without liability to the Engineer and the Engineer's coDSU|taD\S. E\eC8USe data 80Jned in electronic media hJrrD can be altered, either intentionally or Uninten1iOnaUy, by fn3nsohpii0D, machine error, eDV|r0DrneOtd f8Ct0rG, or by operators, it is agreed that the Owner shall indemnify, defend, save harmless the Engineer, the Engineer's consultants, and the officers and 8Dlp|oy88S of any of them from and against any and all deirna, liabilities, damages, losses, and C0Gts' including but not limited to costs Of defense, arising out of changes or nlOdifiC8(i0DS to the data in electronic media form in the (}vvDer'8 possession or released i0 others by the Owner and for any use of the electronic rD8di@ and printed hard copy drawings and specifications outside the license granted by this provision. Since the Engineer has no control over the COSt Of labor, Dlatehg|s, equipment, or services furnished by others, or Over the Contractor(s)' methods Of determining phmaS. or Over competitive bidding or rO8[kg[ conditions, the Engineer's ESUnO@t8S of Project Costs and Construction Costs provided for herein are U3 be nn@d8 On the basis of the Engineer's experience and qualifications and represent the Engineer's best judgment 8SaD experienced and qualified professional engiDeer, familiar with the construction industry; but the Engineer cannot and does not guarantee that prOp0Sg|8, bids or actual Total Project or CoUSt[U(ti0D Costs will not vary from estimates prepared by the Engineer. The (]vvO8r understands that the COOGLOuCUOn Cost estimates developed by the Engineer do not establish @ limit for the construction contract amount. |f the actual amount Df the low construction bid HXC88dS the COnst[UCtiOO budget established by the (]VVOG[. the Engineer will not be P3qUiF8d k) re-design the project withOUt8ddiUOD8|coDQpens@UOO. 5.3 Underground Utilities The Engineer will provide [8Se8[Ch regarding Ub|iUe8 and survey utilities located and marked by their 0VVOenS as provided for in this 80[89[n8DL H0VV8VGr' since [D@Dy utility Q]Dlp8DigG hyoit8||y will not locate and mark their underground hgCi|iU8S prior to OUtiC8 of excavation, the Engineer cannot b8 responsible for knowing whether underground utilities are present O[ knowing the exact location Of utilities for design and cost estimating purposes. The Engineer will furnish preliminary and final plans to the utility companies for their identification, mark-up and adjustment design. 5.4 Insurance The Engineer will carry the fO||OVViOg iOSU[8DCe: VVo[krDeO'S C|O[DpeOSati0D, PrOhS8SiOD@} Liability, GGD8[8| Liability and CO[Dp[eh8OSiVB AUtOD1Obi|B Liability. C|edif|C8t8G Of iOSU[BOCe will be Agreement for Engineering Services 30f5 Conceptual Design Study E. 96 th Street North and N. Mingo Road furnished upon request. WIPMETNUTOWTH IWO In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Owner and the Engineer agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The Owner and the Engineer further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. This is an Oklahoma Contract and in the event of a dispute concerning a question of fact in Agreement for Engineering Services 4 of 5 Conceptual Design Study E. 96th Street North and N. Mingo Road CODOeCLoU with the p[OVSk]OS of this contract which CeOnOt be disposed Of by rnUhJ@| agnaeDl8Dt between the Owner and Engineer, the matter shall be regO|V8d in accordance with the L8vvS of the State of Oklahoma. This Ao[eenl8rt may be terminated by either party by seven (7) days written notice in the event Of substantial failure to perform in accordance with the terms hereof by the one (1) party through no h;U|t to the other party 0r for the convenience of the Owner upon delivery 0fwritten DVbC8 t0 the Engineer. If this Agreement is o8 terminated, the Engineer Sh3|| be paid for the time and materials expended tD accomplish the services performed LOdate, as provided in SECTION 3- PAYMENT; however, the Engineer [naybe required t0 furnish an eCoouDbDg of all costs. SECTION 7 - SUCCESSORS AND ASSIGNS The (]VVne[ and the Engineer each bind himself and his successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement; except 83 above, neither the Owner nor the Engineer shall assign, sublet, or transfer their interest in this agreement without the vvhttgD consent of the other. Nothing herein shall be oOOSt[U8d as cn9@UDg any pgrsOD8| liability on the part of any officer or agent of any public body which may be @ party IN TESTIMONY OF WHICH, this instrument has been executed on behalf ofthe above named Engineer, and has been executed on behalf Ofthe (JvvDG[, in two /2\ counterparts, each of equal force, on the day and year first above written. APPENDIX SCOFF OF SERVICES Ie 'ENERAL 1111. SCOPE OF SERVICES The conceptual design services will provide the City of Owasso with the information required to submit to ODOT for funding. The scope will consist of the design phases and tasks as described in the following sections. FMA�KIIHMMMMNJXIM A traft study will be performed to include the following: 1. Review City of Owasso's existing traffic data, if applicable. 2. Conduct traffic counts to include peak hour to determine peaking a directiow,9_1 cW,2r,;�cteristics. 3. Determine required turn bay lengths, signal phasing and timing design. 4. Prepare report to summarize data and design. B. FIELD SURVEY A field survey will be performed at the intersection to obtain design information necessary to assist in the concept plans. Supplemental, detailed design survey information is expected to be required for final design purposes. 3. Evaluate the impacts to the existing utilities and determine the require� relocations and associated costs. 4. Determine required right-of-way needs and associated costs. Additionally, five (5) sets of final drawings (11"x17") will be provided to the City. Drawings are to be delivered to the City in AutoCAD under a common border format to be agreed by all. IV. INFORMATION PROVIDED BY THE CITY The city shall provide existing traffic data, utility atlases, and existing intersection plans, if applicable. In addition, the City will prepare the application and support documents to ODOT for funding. V. SCHEDULE Conceptual design reports are to be delivered to the City within 120 days from the Notice to Proceed. FA APPENDIX FEE ESTIMATE SUBTOTAL - SALARIES $24,686.00 DIRECT NON -LABOR EXPENSES Project Manager Project Design^ Project Senior Tech.% Tech. / Survey Crew WORK TASK DESCRIPTION $314.00 Engineer Engineer �i�l Surveyor Draftsman Draftsman (2 -man) 5125.00 390.00 $68.00 $80.00 _ 574.00 558.00 $125.00 hr W hr hr hr hr hr hr 1. Traffic Stud Review Existing Traffic Data 1 2 _ 2 Conduct Traffic Counts 2 2 4 16 Traffic Analysis ... _ 2 8 4 Determine Turn Bay Lengths Signal Phasin g and "tuning Design 2 12 _ _ 4 Prepare Summary Report _ 2 4 8 _ Subtotal Hours- Traffic Study� 9 28 22 0 0 16 0 Subtotal Salary Costs - Traffic Study $1,125.00 $2,520.00 $1,496.00 $0.00 30.00 $928.00 $0.00 2. Field Survey Field Work 1 2 1 32 Base Map Preparation 1 1 - -_ -m4 4 Subtotal Hours- Field Survey 0 2 2� 2 4 4 32 Subtotal Salary Costs - Field Survey 50.00 $180.00 $136.00 85160.00 5296.00 $232.00 $4,000.00 3. Ri ht-of-Wa and Utility Investigation Utility Investigation 1 2 4 4 Right -of -Way Investigation 1 2 8 4 Subtotal Hours- Right -of -Way and Utility 2 4 12 0 8 0 0 Subtotal Salary Costs - Right -of -Way and Utility $250.00 5360.00 $816.00 $0.00 $592.00 50.00 $0.00 7 Concept Plans Title Sheet 1 2 4 2 3 Typical Sections 2 4 4 4 Plan and Profile 4 6 8 8 Striping Plan _ 2 6 8 8 _ Existing and Propsed Right -of -Way 2 8 8 4w 2 Utilities 4 2 4 Cost Estimate 2 4 Meeting 2 2 Finalize Plans 8 4 8 4 Subtotal Hours - Concept Plans 13 42 42 0 38 9 0 Subtotal Salary Costs - Concept Plans 51 ,625.00 $3,780.00 $2,856.00 $0.00 $2,812.00 $522.00 $0.00 Total Hours 24 76 78 2 50 29 32 Total Salary Costs $3,000.00 $6,840.00 $5,304.00 $160.00 $3,700.00 $1,682.00 $4,000.00 SUBTOTAL - SALARIES $24,686.00 DIRECT NON -LABOR EXPENSES Reproduction /Printing $50.00 Traffic Count Equipment $200.00 Travel Costs $64.00 SUBTOTAL - DIRECT NON -LABOR EXPENSES $314.00 TOTAL COST - TRANSPORTATON STUDY AND CONCEPT PLAN: $25,000.00 $6,069.00 $5,004.00 $2,018.00 $11,595.00 $24,686.00 ( rd \ \ } \ > : TO. RODNEY ,. CITY MANAGER FROM- DAN YANCEY CHIEF POLICE SUBJECT. COMMUNITY POLICING PROJECT DATE. November 23, 2005 Several months ago the staff identified areas the department fell short in providing follow up service to the citizens once the initial call for service had been completed. Some of the areas included, alerting citizens to ongoing criminal activity and offer ways to improve security to their homes and vehicles, follow up to criminal investigations, and response to alarm calls and complaints concerning animal control. The staff, after lengthy discussion, proposed the use of door hangers similar to those use by utility companies. The staff feels this system is very much inline with the department's community policing plan and plan to focus more attention on "service after the sale" concept that will help facilitate a strong partnership with the community. COMMENTS- If you have any questions, comments or suggestions on ways we can improve this system please feel free to contact Chief Yancey. FACILITY REPORT OCTOBER 2005 Submitted by Ken Campbell Of KC GOLF OWUM I, w"I NOVEMBER 9, 2005 General Summary — The Club did very well for the month with play up over last year in all round categories. We are beginning to see a pretty good balance of play from members, public and tournaments, which is key to our success. One area at the Club that needs more attention and focus is banquets9 I am not satisfied with our efforts to recruit new events. To correct we plan to conduct. work sessions with the team to evaluate and snake the necessary improvements for the 2006 season. We have been working with the team to be more proactive in planning fun spontaneous experiences for guests and co- workers. We have done more entertainment and service programs this season than last but still needs to be better planned and more consistent. Corey and I are reviewing and developing plans to continue progress in this area. Additionally, I want the entire team to engage our guests more and have fun creating a "Raving Fan" experience at the Club. As we have discussed before, the key is to surprise guests with small gestures of appreciation and make them feel welcome. Service training and coaching with the team is ongoing. P &_ L Overview —The new internal accounting reports, developed and implemented in July by Corey and myself, have proven to be a great tool for the management team. The new accounting templates allow us to track all revenue and expenses on a weekly basis. All managers participate in this system and are held accountable to the budget. As you may recall, I had identified the need for timely accounting reports and Club management accountability as two of the greatest concerns when I first became involved. As a result of these new internal reports, the team is now reviewing the Club's financial picture each week and becoming proactive in making adjustments and decisions. Cost of Sales ® Golf Shop Merch. = 84% (budget = 77 %) / F &B = 28% (budget = 33 %). Course Maintenance ® Golf Course Report by Tire Lampton.... As we enter the off-season Trevor and the team are focused on prepping the course for winter and beginning to evaluate off-season projects. Trevor and the team have been asked to develop a project list as in relates to the golf course and facility grounds. This project list is to include non - capital items around the grounds that often can't be done during the season. The project list will be reviewed with Ken in December to determine project priorities and final approved items. I have planned a site visit for December 23'`' to tour the course and witness our prep for winter and to meet with '1 revor, Corey and Ken to review the facility project list. Marketing — During the month we launched the 2006 membership programs and began marketing to support them with flyers, direct mail and e -mail. Our first objective is to retain as many 2005 members as possible, to assist this effort we are offering a small incentive of $20 off the annual price and additional golf saving certificates. This past month we also successfully introduced the Club's new on-line pro shop on the Club's website. Customers now have the opportunity to purchase various items from the Chub 24 hours a day from home or work. This program is very beneficial in promoting memberships, holiday gifts and various club packages and gift certificates. Early sales have been positive with almost $700 sold on-line in the first five weeks. The Club also held the first official City of Owasso Golf Championship; the event developed in -house attracted over 40 players playing two rounds. This might not sound like a lot but for a first time event that is actually very good and should increase to 60-70 players next year. The event received positive press in the Tulsa World, Owasso Reporter and in Catoosa and Bartlesville papers. A champion's trophy was presented and is displayed at the Club. The Club website is developing as planned and beginning to become a good sales tool for the facility. During the month sales form the website, including membership leads and promotions, is estimated at $4,731. Additionally, 64 more people joined the eClub. Web Site Stats - October visitors = 989 Total eClub Members = 3468 A look Ahead — The team and I are currently preparing timelines for off-season projects and beginning to re- evaluate our business plan goals. As the golf season slows our focus will turn to evaluating this past seasons successes and determine areas that still need improving. We are also preparing an outline for next seasons marketing and service goals with strategies to support each goal.