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Home My WebLink About2005.11.15_OPGA Agenda�' `�•�, C • M TYPE OF MEETING: Regular DATE: November 15, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. o Friday, November 11., 2005. Ut Juliann M. Stevens, Administrative Assistant AGENDA L Call to Order Chairman Thoendel 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of November 1, 2005 Regular Meeting. Attachment #4®A B. Approval of Claims. Attachment #4-B C. Acknowledgement of receiving the monthly FY 2005-2006 budget status report. Attachment #4®C S AAgendas\OPGA\2005\ 1 115 doc Owasso Public Golf Authority November 15, 2005 Page 2 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 3. Adj ournment. S:\Agendas\OPGA\2005\ 1115. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 1, 2005 The Owasso Public Golf Authority met in regular session on Tuesday, November 1, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 28, 2005. ITEM L CALL TO ORDER Chairman Thoendel called the meeting to order at 7:05 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Craig Thoendel, Chairman Brent Colgan, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Vice Chair ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 18, 2005 Regular Meeting B. Approval of Claims Ms. Kimball moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $56,345.62 and payroll claims totaling $21,448.06. Owasso Public Golf Authority November 1, 2005 YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4-0. ITEM 5. REPORT FROM OPGA MANAGER None ITEM 6. REPORT :FROM OPGA ATTORNEY None ITEM 7. NEW BUSINESS None ITEM S. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Guevara, to adjourn. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4--0 and the meeting was adjourned at 7:06 pm. Pat Fry, Minute Clerk Craig Thoendel, Chairman I OPGA CLAIMS TO BE PAID 11/15/05 VENDOR DESCRIPTION AMOUNT FUOTJ0Y MERCHANDISE 227.09 T|TLBST MERCHANDISE 402.00 CALLAYVAY6ULF MERCHANDISE 120.01 CALLAVVAY8OLF MERCHANDISE 180.01 FOOTJOY MERCHANDISE 292.40 N|KE MERCHANDISE 2.086.48 T|TLE|ST MERCHANDISE 207.10 FOOTJ0Y MERCHANDISE 1.371�81 OAKLEY MERCHANDISE 423.12 TRAILS END BB0&GRILL CATERED FOOD 350.50 WAL'MARTCOMK4UN|TY GROCERIES 97.58 PEPS|COLA COMPANY BEVERAGES 009.50 STANDARD DISTRIBUTING GROCERIES 23020 FADLERCO GROCERIES 018.00 OKLAHOK8AGOLF ASSOC HANDICAPS 420.00 GOLF SHOP MERCHAND|SEQEPT TOTAL --� .. _-. FADLERC0 KITCHEN SUPPLIES 10072 UNITED LINEN LINEN SERVICE 127.45 FOOD & BEVERAGE DEPT TOTAL -------- LUVVESCOMPANIES SMALL TOOLS 24032 ESTE3 FERTILIZER 970.40 YALEUNIFORM RENTAL SHOP TOWELS 14.88 OVVASSOPUBLIC WORKS AUTHORITY VVATERUSAGE'K1A|NTENANCE 3.96 AEP/P30 10/05U8A6E 1.190.02 GUARDIAN SECURITY SYSTEMS SECURITY SERVICES 29.95 BAILEY EQUIPMENT EQUIPMENT REPAIR 5.50 O'RBLLYAUT0MOT|VE REPAIR PARTS 11.87 O'RBLLYAUTOMOT|VE REPAIR PARTS 02.13 R&RPRODUCTS EQUIPMENT REPAIR 141.84 SOUTHWESTERN BELL PHONE USE 10.18 COURSE MAINTENANCE DEPTTOTAL 2.88765 SAV'ONPR|NT|NG PRINTED MATERIAL 233.63 PR|NTCOK4 SCORECARDS 778.00 WASTE MANAGEMENT OFTULGA COMMERCIAL REFUSE 210.80 0VVAS8UPUBLIC WORKS AUTHORITY WATER USAGE -CLUB HOUSE 58.10 AEP/PS0 10/05USAGE 1.102.05 GUARDIAN SECURITY SYSTEMS SECURITY MONITORING 29.95 K80NS0UR.CON8TANCE JANITORIAL SERVICES 700.00 UNITED LINEN LINEN SERVICE 31.00 0RK|NEXTERMINATING CO PEST CONTROL 45.79 L0CKESUPPLY PLUMBING PARTS 308.87 DELL MARKETING LP. PORT SWITCH 51.00 COURSETREND8 WEB HOSTING 345.00 STE|NER.KAT|E ADVERTISEMENT 25.00 SOUTHWESTERN BELL PHONE USE 13227 SUPERIOR FIRE PROTECTION ANNUAL INSPECTION 248.00 ADMINISTRATION DEPTTOTAL 4'40232 OPGA FUND TOTAL i5,1RgjV0 �� OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 10/29/2005 OVERTIME TOTAL EXPENSES EXPENSES Golf Shop Operations $0,00 $5,651,62 Cart Operations 0.00 1.101.94 Food & Beverage 0.00 3,869.06 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2005-2006 Statement of Revenues & Expenses As of October 31, 2005 Month Year Percent To -Date To -Date Budget � of Budget OPERATING REVENUES: Golf shop fees 60,670 331,977 843,950 39.34% Merchandise sales 13,331 66,039 160,000 41.27% COS -- merchandise (10,265) (50,850) (123,200) 41.27% Food & beverage 15,281 99,586 275,000 36.21 % COS ew food & beverage (5,043) (32,863) (90,750) 36.21 % Interest & other 245 1,255 48,000 2.61 % Transfer from General Fund 33,333 133,333 400,000 33.33% TOTAL OPERATING REVENUES 007,553 548,477 1,513,000 - 36.25% OPERATING EXPENSES: Personal services 42,868 219,633 670,270 32.77% Materials & supplies 3,288 24,052 87,500 27.49% Other services 11,838 53,513 166,530 32.13% Capital outlay - 52,128 76,000 68.59% Debt service 42,141 172,476 527,700 32.68% TOTAL. OPERATING EXPENSES 000,135 521,802 1,528,000 _ 34.15% NET INCOME (LOSS) - 7,418 - -- 26,674 - (15,000)