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2005.09.20_City Council Agenda
PUBLIC NOTICE OF • , THI W S S O COUNCIL TYPE OF MEETING: Regular DATE: September 20, 2005 TIME: 6 :30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City hall 5:00 p.m. on Friday, September 16, 2005. y Jifiliann M. Stevens, Administrative Assistant +l 1. Call to Order Mayor Craig Thoendel 2. Invocation Reverend Bill Ascol, Bethel Baptist Church 3. Flag Salute 4. Roll Call S \Agendas \Counci1\2005 \0920.doc Owasso City Council September 20, 2005 Page 2 5. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under- "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the September 6, 2005 Regular Meeting and the September 13, 2005 Special Meeting. Attachment # 5mA B. Approval of Claims. Attachment # 5-B C. Approval of Ordinance No. 827, an ordinance approving the closure of utility casements located within the Ator° Center, located at the northwest comer of the intersection of E. 86th Street North and North Garnett Road. Attachment # 5 -C Staff will recommend Council approval of Ordinance No. 827 and has listed this item in the consent section of the agenda based on Council actions taken July 19, 2005 to approve the initial request of a utility easement closure. Ile Acceptance of the Smith Farm Marketplace water line extension, sanitary sewer line extension, street improvements, and storm drainage system improvements. Attachment #5 -D Staff will recommend Council acceptance of the Smith Farm Marketplace water, sanitary sewer, street, and storm water drainage system improvements. 6. Consideration and appropriate action relating to a request for Council confirmation of the Mayor's appointments to various Boards and Commissions. Mayor Thoendel Attachment #6 The Mayor will recommend Council confirmation of the following appointments to the various Boards and Commissions: Erik Miller, Vision 2025 Watchdog Committee Mathew Roberts, Owasso Sales Tax Watchdog Committee (Member at Large) Randy Cowling, Owasso Sales Tax Watchdog Committee (Media Representative) Susan Kimball, INCOG Board of Directors S: \Agendas \Counci I \2005 \0920. doe Owasso City Council September 20, 2005 Page 3 7. Consideration and appropriate action relating to a request for Council approval of annexation request OA 05 -07. Mr. McCulley Attachment #7 Staff will recommend Council approval of annexation request OA 05 -07, containing approximately 4.875 acres, more or less, located on the southeast coiner of E. 121st Street North and N. Garnett Road, 8. Consideration and appropriate action relating to a request for Council approval of an amendment to the 2015 Land Use Master Plan. Mr. McCulley Attachment 48 Staff will recommend Council approval of an amendment to the 2015 Land Use Master Plan; wherein, approximately 4.875 acres, more or less, located on the southeast corner of E. 1215 Street North and N. Garnett Road be revised to allow for Commercial use. 9. Consideration and appropriate action relating to a request for Council approval of rezoning request OZ 05 -07. Mr. McCulley Attachment #9 Staff will recommend Council approval of rezoning request OZ 05 -07, containing approximately 87 acres, more or less, located on the southwest corner of N. Mingo Road and E.96 1h Street North, from AG (Agriculture District) to RS -2 (Residential Single Family). S: \Agendas \Count i I \2005 \0920. doe Owasso City Council September 20, 2005 Page 4 10. Consideration and appropriate action relating to a request for Council approval of rezoning request OZ 05-08. Mr. McCulley Attachment #10 Staff will recommend Council approval of rezoning request OZ 05 -08, containing approximately 40 acres, more or less, located on the northeast corner of E. '},pii"Pth Street North and N. 129th East Avenue, from AG (Agriculture District) to CS (Commercial Shopping District). 11. Consideration and appropriate action relating to a request for Council approval of a utility easement closure. Mr. McCulley Attachment #11 Staff will recommend Council approval of an easement closure of 70.41 square foot of a 10' utility easement located on the north side of Lot 5 Block 11 as shown on the filed plat of the Elm Creek Estates First Addition. 12. Consideration and appropriate action relating to a request for Council approval of the Garrett Creek Center Phase 1I Final Plat. Mr. McCulley Attachment #12 Staff will recommend Council approval of the Garrett Creek Center Phase II Final Plat, located on the southwest corner of E. 116"' Street North and the Owasso Expressway. S:\Agendas \Council \2005 \0920. doc Owasso City Council September 20, 2005 Page 5 13. Consideration and appropriate action relating to a request for Council approval of a Project Agreement between the Oklahoma Department of Transportation and the City of Owasso for the installation of traffic signalization at the U.S. Highway 169 and State Highway 20 interchange as pats of the State Highway 20 Widening Project No. STPY- 072B(421), Job Piece No. 09482(04)20. Ms. Stagg Attachment #13 Staff will recommend Council approval of an agreement between the Oklahoma Department of Transportation and the City of Owasso for the purpose of installing traffic signalization at the US Highway 169 and State Highway 20 interchange. 14. Consideration and appropriate action relating to a request for Council approval of Resolution No. 2005 -12. Ms. Stagg Attachment # 13 Staff will recommend Council approval of Resolution No. 2005-12, a. resolution authorizing the Mayor to execute a Project Agreement and Maintenance Agreement between the City of Owasso and the Oklahoma Department of Transportation for the purposes of installation and maintaining the traffic signalization at the U.S. Highway 169 and State Highway 20 interchange as part of the State Highway 20 Widening Project No. STPY- 072B(421), Job Piece No. 09482(04)20. 15. Consideration and appropriate action relating to a request for Council acceptance of a Cherokee Nation Grant and an amendment to the General Fund's Police Services Budget, wherein estimated revenues are increased and a supplemental appropriation is authorized. Mr. Yancey Attachment # 15 Staff will recommend Council acceptance of a Cherokee Nation Grant from the Cherokee Nation Tribal Council in the amount of $5,000; and approval of an amendment to the FY 2005 -2006 General Fund's Police Services Budget increasing revenues by $5,000 and a supplemental appropriation increasing expenditures in the amount of $5,000. S:\Agendas\CounciI\2005\0920 doc Owasso City Council September 20, 2005 Page 6 16. Consideration and appropriate action relating to a request for Council acceptance of a Bulletproof Vest Partnership Program Grant and an amendment to the General Fund's Police Services Budget, wherein estimated revenues are increased and a supplemental appropriation is authorized. Mr. Yancey Attachment # 16 Staff will recortimend Council acceptance of a grant from the Department of Justice, Bulletproof Vest Partnership Program in the amount of $2,880; and approval of an amendment to the FY 2005 -2006 General Fund's Police Services Budget increasing revenues by $2,880 and a supplemental appropriation increasing expenditures in the amount of $2,880. 17. Consideration and appropriate action relating to a request for Council acceptance of a 2006 Highway Safety Grant; and, authorization of the Mayor to execute a contract between the City of Owasso and the Oklahoma Highway Safety Office; and, an amendment to the General Fund's Police Services Budget, wherein estimated revenues are increased and a supplemental appropriation is authorized. Mr. Chambless Attachment # 17 Staff will recommend Council acceptance of a grant from the Oklahoma Highway Safety Office, 2006 Highway Safety Program in the amount of $40,000; and, authorization of the Mayor to execute a contract between the City of Owasso and the Oklahoma Highway Safety Office for management of the grant; and, approval of an amendment to the FY 2005 -2006 General Fund's Police Services Budget increasing revenues by $40,000 and a supplemental appropriation increasing expenditures in the amount of $40,000. 18. Consideration and appropriate action relating to a request for Council approval of a supplemental appropriation to the Emergency Siren Fund. Ms. Bishop Attachment # 18 Staff will recommend Council approval of a supplemental appropriation increasing expenditures in the Emergency Siren Fund by $8,000. S:WgendiSTOL nciI \2005 \0920. doc Owasso City Council September 20, 2005 Page i 19. Consideration and appropriate action relating to a request for Council approval of a supplemental appropriation to carryovcr unexpended funds from the FY 2004-2005 budget to the FY 2005 -2006 budget. Ms. Bishop Attachment # 19 Staff will recommend Council approval of a budget amendment increasing General Fund estimated available fund balance by $990,000 and appropriation for expenditures by $818,319; and increasing the Fire Capital Fund appropriation for expenditures by $8,644; and, increasing the Ambulance Capital Fund appropriation for expenditures by $212,350; 20. Consideration and appropriate action relating to a request for Council approval of Resolution No. 2005 -13. Mr. Ray Attachment #20 Staff will recommend Council approval of Resolution Ito. 2005 -13, a resolution designating the L. 86"' Street North Widening Project from US Highway 75 to Main Street, Owasso as the City of Owasso's priority for "4-to- -Fix the County" funding and that such project be recommended to the Tulsa County Board of Commissioners for priority funding from proceeds of any extension of the "4 -to -Fix the County" Sales Tax Capital Financing Program. 20. Report from City Manager. 21,, Report from City Attorney. suel % 2 Report from City Councilors. .t gL j 1 S \Agendas \Counci I \2005 \0920. doc Owasso City Council September 20, 2005 Page 8 2a New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 2 .Adjournment. S: \Agendas \Counc i 1 \2005 \0920. doe OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 6, 2005 The Owasso City Council met in regular session on Tuesday, September 6, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, September 2, 2005. ITEM 1. CALL TO ORDER The meeting was called to order at 6 :32 p.m. ITEM 2. INVOCAI"ION The invocation was offered by Lynn Woods, Adult Pastor, Rejoice Church. ITEM 3. FLAG SALUTE Councilor Susan Kimball led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Craig Thoendel, Mayor Steve Cataudella, Mice Mayor - out at 7:15 pm Brent Colgan, Councilor Susan Kimball, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ITEM 5. ADMINISTRATION OF OATH OF OFFICE TO THE NEWLY APPOINTED WARD 4 COUNCILOR, WAYNE GUEVARA City Attorney Julie Lombardi administered the oath of office to Mr. Wayne Guevara, newly appointed Ward 4 Councilor. Owasso City Council September 6, 2005 ITEM 6. READING OF THE MAYOR'S PROCLAMATION Mayor Thoendel invited Janet Snodgrass, representing the Baptist Retirement Center, to the front and read a proclamation declaring the week of September 11-17, 2005 as National Assisted Living Week in the City of Owasso. Ms. Snodgrass accepted the proclamation on behalf of all assisted living providers who are dedicated to providing quality care and committed to educating the public about the many affordable health care and housing options available for seniors in their community. ITEM 7. PRESENTATION OF THE CHARACTER TRAIT OF RESPONSIBILITY, FOLLOWED BY A PUBLIC SERVICE ANNOUNCEMENT Chief Dan Yancey of the Owasso Police Department presented to the Council the character trait of Responsibility, the character trait of the month for September, 2005. ITEM 8. PRESENTATION OF EMPLOYEE OF THE MONTH Mr. Ray introduced Canuky Alwert, an operator at the Public Works' Wastewater Treatment Plant, as the employee of the month for September, 2005. Mr. Ray also acknowledged Kyle Foster, a member of Public Works' Refuse Collection Department. Mr. Ray extended his sincere thanks to the entire Refuse Collection Department for their dedication and hard work during a time when conditions have been very difficult. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 16, 2005 Regular Meeting, the August 18, 2005 Special Meeting, and the August 30, 2005 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2005 -2006 budget status report. D. Acceptance of the street and stormwater drainage systems for the Sawgrass Park II subdivision. E. Appropriate action relating to a request for Council approval to discharge fireworks at the Owasso Rains Football Games. F. Approval of Ordinance No. 822, an ordinance approving annexation request OA 05 -04, containing approximately 40 acres, more or less, located on the northeast corner of East 106th Street North and North 129th East Avenue. 2 Owasso City Council September 6, 2005 G. Approval of Ordinance No. 823, an ordinance approving annexation request OA 05 -05, containing approximately 40 acres, more or less, located on the east side of North 145t" East Avenue, approximately %2 mile north of East 106"' Street North. H. Approval of Ordinance No. 824, an ordinance approving rezoning request OZ 05-05, containing approximately 0.35 acres, more or less, from RM-1 (Residential Multi - Family) to OL (Light Office). The subject property is located on the southwest corner of Birch Street and East 1St Street North. I. Approval of Ordinance No. 825, an ordinance approving rezoning request OZ 05 -06, containing approximately 40 acres, more or less, from AG (Agriculture District) to CS (Commercial Shopping District). The subject property is located on the southwest comer of the Owasso Expressway and East 116th Street North. J. Approval of Ordinance No. 826, an ordinance approving the closure of a 17.5 foot utility easement generally located along the west side of Lot 1 of Block 1 of the Cross Timbers Addition. Ms. Kimball moved, seconded by Mr. Colgan, to approve the Consent Agenda with claims totaling $406,475.49, self- insurance medical claims & fees totaling $93,337.20 and payroll claims totaling $318,619.15. YEA: Cataudella, Colgan, Guevara, Kimball, Thoendel NAY, None Motion carried 5 -0. ITEM 10. REQUEST FROM A CITIZEN TO ADDRESS THE CITY COUNCIL AND SEED APPROPRIATE ACTION RELATING TO THE REMOVAL OF A PRIMACY FENCE Mr. Francis Seaton addressed the Council requesting appropriate action regarding an issue concerning his neighbor's placement of a privacy fence in City right -of -way. Mr. Ray responded that it was Staff's conclusion that the City had provided Mr. Seaton's neighbor with inaccurate information regarding the appropriate location of the fence and the City does not feel the fence in its current location violates the law nor obstructs visibility at the intersection. Council instructed Mr. Ray to set up a meeting with Mr. Seaton to confirm that the fence was within Code limits. No further action was taken at this time. I Owasso City Council September b, 2005 ITEM 11. REQUEST FROM A CITIZEN TO ADDRESS TI4E CITY COUNCIL, Mr. Kenneth Yates addressed the Council regarding the stormwatcr detention plan for the Silvercreek Addition. ITEM 12. REPORT FROM CITY MANAGER Mr. Ray introduced the newly hired Fire Chief for the City of Owasso, Bradd Clark. Chief Yancey updated the Council on the recent triple homicide investigation. ITEM 13. REPORT FROM CITY ATTORNEY None Ms. Kimball stated she was very proud of the City's Police and Fire Departments in their efforts in the recent homicide investigation. Ms. Kimball also announced that the City's annual block parties were scheduled for September 10 with a total of 24 parties planned. ITEM 15. NEW BUSINESS None ITEM 16. ADJOURNMENT Mr. Colgan moved, seconded by Ms. Kimball, to adjourn. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4-0 and the meeting was adjourned at 7:40 p.m. Pat Fry, Minute Clerk 4 Craig Thoendel, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, September- 13, 2005 The Owasso City Council met in a special meeting on Tuesday, September 13, 2005 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 PM on Friday, September 9, 2005. ITEM 1: CALL TO ORDER. Mayor Thoendel called the meeting to order at 6:03 PM. PRESENT ABSENT Craig Thoendel, Mayor Steve Cataudella, Vice Mayor Susan Kimball, Councilor Brent Colgan, Councilor Wayne Guevara, Councilor A quorum was declared present. ITEM 2: DISCUSSION RELATING TQ__GRANT APPLICATIONS Mr. Rooney reviewed all of the grant applications. It was explained that the three police department grant applications would be placed on the City Council agenda for action on September 20, 2005. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT ITEMS A. EASEMENT CLOSURE AMENDMENT B. ANNEXATION /AMENDMENT TO THE MASTER PLAN REQUESTS (2) C. ZONING REQUESTS (2) D. FINAL PLAT REQUESTS (1) Mr. Rooney reviewed the above items. All but one of the annexation items and one of the master plan amendment items were recommended for approval by the Planning Commission and would be forwarded to the City Council for action at the September 20, 2005 regular meeting. Owasso City Council ME September 13, 2005 Mr. Rooney reviewed the above item. It was explained that the above items would be forwarded to the City Council during the month of October for action. ITEM 5: DISCUSSION RELATING TO PUBLIC WORDS DEPARTMENT ITEMS A. SIGNALIZATION AND UTILITY RELOCATION AGREEMENT (ODOT, HWY 169, AND HWY 20) Mr. Rooney reviewed the above item. It was explained that the above item would be forwarded to the City Council at its next regular meeting for a maintenance agreement and adoption of a Resolution. ITEM, 6: DISCUSSION RELATING TO CITY MANAGER ITEMS The above items were reviewed by Mr. Rooney and Mr. Ray with the exception of Item E which was pulled from the agenda. No action on any item was taken. ITEM 6 ADJOURNMENT Councilor Colgan moved, seconded by Councilor Guevara, to adjourn. All were in favor and the meeting was adjourned at 8:16 PM. Craig Thoendel, Mayor 1 CITY OF OWASSO VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DEPOSIT REFUND 20.00 TREASURER PETTY CASH DEPOSIT REFUND 150.00 TREASURER PETTY CASH DEPOSIT REFUND 50.00 REFUND TOTAL -------- 220.00 OFFICE DEPOT OFFICE SUPPLIES 11.37 MUNICIPAL COURT DEPT TOTAL -------' 11�37 TREASURER PETTY CASH CITY MGR EXPENSES 312.31 OFFICE DEPOT OFFICE SUPPLIES 200.82 CITY GARAGE CITY OFDWAGO0 VEH|CLEMA|NT 7.73 FUELK8AN FUEL 13527 C|NGULARVV|RELESS PHONE USE-RAY 8.83 FIRST BANK OFOVVA88O O8U BUSINESS FORUM 1.887.50 TREASURER PETTY CASH CHAM8ERLUNCH 7.00 TREASURER PETTY CASH MEETING EXPENSE 01.71 TREASURER PETTY CASH EMPLOYEE RECOGNITION 25.00 MANAGERIAL DEPT TOTAL -------- _.-_-.-- LANDMARK BUSINESS SYSTEMS CALCULATOR 189.00 OFFICE DEPOT OFFICE SUPPLIES 137.10 LANDMARK BUSINESS SYSTEMS CALCULATOR REPAIR 72.00 TREASURER PETTY CASH MILEAGE 8.51 FINANCE DEPT TOTAL __40677 - |DV|LLE ID SUPPLIES 47.85 |DV|LLE |D SUPPLIES 31.80 CHARACTER FIRST! BULLET|NS/3U|DES/CALENDARS 402.09 INTEGRITY FOCUS CHARACTER CONSULTATION 250.00 JOHNSTON, DAN PSARECORD|NG 1.386.00 THE UPS STORE SHIPPING CHARGES 13.04 VIDEO REVOLUTIONS PSADUBB|NG/TAPES 90.00 NEIGHBOR NEWSPAPER EMPLOYMENT ADVERTISING 379.00 WORLD PUBLISHING COMPANY EMPLOYMENT ADVERTISING 142.75 MESO RANDOM SCREENING 380.00 US|G COMMERCIAL SERVICES BACKGR0UND/L|CENSECHECKS 92.75 TREASURER PETTY CASH MILEAGE RE|MB'DEK4PSTER 95.58 CHARACTER FIRST! CONFERENCE 200.00 REAGORS MEETING EXPENSES 11.81 TREASURER PETTY CASH CHAMBERLUNCH 7.00 HUMAN RESOURCES DEPT TOTAL JAVA DAVES SUPPLIES 109.58 OFFICE DEPOT OFFICE SUPPLIES 102.20 C|NTASCURPURAT|0N MAT SERVICE 30.15 AMERICAN WASTE CONTROL REFUSE SERVICE 129.00 AEFYPGO 08/05 USE 5.838.30 OKLAHOMA NATURAL GAS 08/05 USAGE 330.81 NEIGHBOR NEWSPAPER LEGAL ADS 550.80 SOUTHWESTERN BELL PHONE USE 192.82 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH POSTAGE 0.37 TULSA COUNTY CLERK FILING FEES 30.00 TREASURER PETTY CASH CAR TAG 31.00 GENERAL GOVERNMENT DEPT TOTAL -------- OFFICE DEPOT OFFICE SUPPLIES 72.81 CITY GARAGE CITY OF0VVAS3O VEH|CLEMA|NT 137.76 FUELK8AN FUEL 427.47 TULSA COUNTY CLERK LIEN RELEASES 50.00 BUNYARD.DENN|S ABATEMENT MOWING 250.00 8JGRAPH|CS BLOCK PARTY SHIRTS 588.50 TULSA COUNTY MIS DIAL UPSERVICE-AUG 80.00 TREASURER PETTY CASH M|LEAGERE|M8-MCCULLEY 30.05 COMMUNITY DEVELOPMENT DEPT TOTAL 1,614.58 C0K4PU8OURCE HP INK CARTRIDGES 105.00 VVAL'K8ARTCUMMUN|TY FIRST AID SUPPLIES 14.27 CITY GARAGE CITY OFOWAG3D VEH|CLEK8A|NT 17.02 FUELMAN FUEL 558.50 FEDEX POSTAGE 17.86 US CELLULAR CELL PHONE USAGE 69.30 FLEET DISTRIBUTORS EXPRESS STR0BEL|GHT8/K4OUNT 203.09 ENGINEERING DEPT TOTAL 1,048.50 0YVA8SOTRAVEL AIR FARE-HOUGHTON 124.00 HARRAH'3H0TEL LODGING-HOUGHTON 04.04 CASTERS 0FOKLAHOMA CASTERS 50.00 STRATEGIC CONSULTING |NT'L G|S|MPLEMENTAT|ON 207500 INFORMATION SYSTEMS DEPT TO�L -�� -~_.^-. OFFICE DEPOT OFFICE SUPPLIES 28.53 LOCKE SUPPLY PHYSICAL PROPERTY SUPPLIES 225 LOVVESCOK4PAN|ES PHYSICAL PROPERTY SUPPLIES 50.01 CITY GARAGE CITY OFDVVASSO VEH|CLEMA|NT 770.12 FUELMAN FUEL 434.01 REDLEE JANITORIAL SUPPLIES 183.75 COX COMMUNICATIONS |NTERNETFEES-0C 68.85 FUELMAN FUEL 145.51 C|NGULARVV|RELEGS CELL PHONE USE-WHITE 44.05 SOUTHWESTERN BELL PHONE USE 130.83 PUBLIC SAFETY CONFERENCE CONFERENCE-WHITE 50.00 SAK8SCLUB SOFTWARE 553.08 FALCON AUDIO PROJECTOR 2800.00 SUPPORT SERVICES DEPT TOTAL 5,071.29 BAILEY EQUIPMENT T|RES'R|D|NGMOVVER 118.10 VERDIGRIS VALLEY ELECTRIC CEMETERY USAGE 15.75 AEP/PSO 08/05 USE 15.91 CEMETERY DEPT TOTAL 140.82 OFFICE DEPOT OFFICE SUPPLIES 455.11 TRIAD PRINTING BROCHURES 227.50 TRAILS END B8O&GRILL EMPLOYEE APPRECIATION 75.00 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH FALCON CHARGER /MARK SPRAY 37.84 WAL -MART COMMUNITY TV /CAMERA/MEMORY CARD 315.66 OKLAHOMA POLICE SUPPLY SINGLE WHEEL MEASURE 184.75 OKLAHOMA POLICE SUPPLY UNIFORM EQUIPMENT 91.75 GALL'S UNIFORM RANK BARS 201.68 OKLAHOMA POLICE SUPPLY MAG HOLDER /HANDCUFF CASE 1,100.15 PATROL TECHNOLOGY UNIFORM - BOATMAN 50.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 5,101.19 FUELMAN FUEL 7,363.45 OWASSO FITNESS ZONE PHYSICAL FITNESS PROGRAM 105.00 STAMPER, HOWARD RADIO REPAIR SERVICES 150.00 TREASURER PETTY CASH CAR WASH 9.95 AEP /PSO 08/05 USE 2,680.20 OKLAHOMA NATURAL GAS 08/05 USAGE 110.72 YALE CLEANERS UNIFORM CLEANING 2,007.18 CINGULAR WIRELESS PHONE USE- YANCEY 63.81 CINGULAR WIRELESS PHONE USE 256.41 SOUTHWESTERN BELL PHONE USE 32.46 POLICE PETTY CASH POSTAGE 17.85 CHAMBLESS, SCOTT PER DIEM 154.00 TREASURER PETTY CASH TRAVEL/TRAINING EXP 228.71 SAFE KIDS WORLDWIDE TRAINING- CUNNINGHAM /BARNES 160.00 POLICE PETTY CASH TURNPIKE TOLLS 28.00 BARNES, MICHAEL PER DIEM 175.00 KANSAS CITY METRO TACTICAL OFFICERS TRAINING - BARNES 250.00 WESTON INN BEST WESTERN LODGING 141.75 PATROL TECHNOLOGY LIGHT BAR 158.50 POLICE DEPT TOTAL - 21,933.62 WAL -MART COMMUNITY COMPUTER MOUSE 21.85 TULSA REGIONAL MED CENTER BLOOD TEST 29.12 WAL -MART COMMUNITY PRISONER MEALS 276.79 SOUTHWESTERN BELL E -911 1,831.18 TOTAL RADIO MAINT CONTRACT 675.00 DEPT OF PUBLIC SAFETY EQUIPMENT RENTAL 350.00 ALAMO CAR RENTAL CAR RENTAL 42.52 OWASSO TRAVEL AIR FARE - BLEVINS /ALLEN 249.80 HARRAH'S HOTEL LODGING -ALLEN 64.64 HARRAH'S HOTEL LODGING - BLEVINS 64.64 POLICE COMMUNICATIONS DEPT TOTAL 3,605.54 WAL -MART COMMUNITY SHELTER SUPPLIES 73.44 FUELMAN FUEL 165.24 CITY OF TULSA EUTHANASIA SERVICES 236.00 STRATHE VETERINARY EUTHANASIA/VET SERVICES 332.12 AEP /PSO 08/05 USE 266.03 SOUTHWESTERN BELL PHONE USE 32.46 ANIMAL CONTROL DEPT TOTAL 1,105.29 OFFICE DEPOT OFFICE SUPPLIES 19.66 HYPRES EQUIPMENT FIRE SUPPLIES 45.83 A -Z RUBBER STAMPS DISPLAY MOUNTS 50.00 OKLAHOMA POLICE SUPPLY COLLAR BRASS 538.30 VENDOR DESCRIPTION AMOUNT MCN|CHUL.SHANE RBMB FOR COAT 100.51 OKLAHOMA POLICE SUPPLY PANTS/BOOTS/GLOVES/TIES 1,844.77 FUELMAN FUEL 3.123.02 ASSOCIATED PARTS &SUPPLY PARTS-AIR CONDITIONER FD 08.94 AEP/PSO 08/05 USE 1.400.32 OKLAHOMA NATURAL GAS 08/05 USAGE 157.81 TULSA OVERHEAD DOOR CODED DOOR OPENERS 90.00 BAILEY EQUIPMENT LAWN MOWER REPAIR 68.00 CARD CENTER TELEPHONES 103.97 SOUTHWESTERN BELL PHONE USE 100.03 ROMAN NOSE RESORT LODGE LODGING-SALTG/WAKLEY 360.00 OVVAO8O FITNESS ZONE GYK4/EQU|PMENTUSE 80.00 SEA80LT.PATR|CK PER DIEM 101.00 JEFF WALKER PER DIEM 112.00 MCN|CHOL.SHANE PER DIEM 112.00 FIRE DEPT TOTAL VERDIGRIS VALLEY ELECTRIC STORM SIRENS 24.75 AEP/PSO 08/05 USE 134.78 SOUTHWESTERN BELL PH0NEUSE 1023 EMERGENCY PREPAREDNESS DEPT TOTAL 175.76- APAC SERVICE CENTER ASPHALT-POTHOLE REPAIR 30.08 BILL 8ASORE TRUCKING &EXCAVATION DIRT 52.50 MILL CREEK LUMBER &SUPPLY FORM BOARDS 0.83 EQUIPMENT ONE BLADES 50.00 GEORGE & GEORGE SAFETY MA|NTSUPPL|E3 5420 TWIN CITIES READY MIX CONCRETE-STREET/CURB REPAIRS 1.204.50 VVAL-MART COMMUNITY FIRST AID SUPPLIES 23.83 GEORGE & GEORGE SAFETY UN|FOR&10PROTCLOTH|NG 50.65 UN|F|R8TCORPORAT|ON UN/FORK4S/PRDTCL0TH|NG 03.01 VULCAN TAMPER PROOF HARDWARE 122.18 CITY GARAGE CITY OF0WASS0 VEH|CLEK8A|NT 318.28 FUELK4AN FUEL 1.307.36 MILL CREEK LUMBER &SUPPLY CAULK GUN 11.02 RAMEY TESTING LABORATORY ASHPALTTE8T|NS 280.00 AEP/PSO 08/05 USE 1.013.05 AEP/PSO STREET LIGHTS 10.48 AEP/PSO STREET LIGHTS 4.028.37 CLIFFORD POWER SYSTEMS LIGHT TOWER FOR GENERATOR 3.002.85 US CELLULAR CELL PHONE USAGE 34.07 SOUTHWESTERN BELL PHONE USE 20.27 TWIN CITIES READY MIX CONCRETE 1.127.25 GRA|NGER LOCKS 15.92 STREETS DEPT TOTAL OU!K8ERV|CESTEEL STEEL 52.36 GEORGE & GEORGE SAFETY MA|NTSUPPL|E8 54.10 BAILEY EQUIPMENT TRIMMER HEADS 110.05 VVAL'K8ARTCOMMUN|TY FIRST AID SUPPLIES 18.10 GEORGE & GEORGE SAFETY UN|FORK8S/PRDTCL0TH|NG 50.61 UN|F|RSTCORPORAT|ON UN|FDRMS/PROTCLOTH|NG 7328 CITY GARAGE CITY 0F0WASS0 VEH|CLEk4A|NT 2.804.47 VENDOR DESCRIPTION AMOUNT FUELMAN FUEL 807.34 ATVV0UDS TOOL-PLIERS 3.85 WAL-MART COMMUN|TY T0OL8ET 75.88 CLASSIC ELECTRIC PUMFYBREAkERBOX 485.00 CLASSIC ELECTRIC PUMFYBREAKERBOX 171.15 SRA|NGER SECUR|TYCAB|NET8/L0CK8 100502 ST0RMVVATERK8/\|NTDEPT TOTAL 6,183.17' FEDEX POSTAGE 14.70 ATYVO0DS REPAIR SUPPLIES 520 LOCKE SUPPLY &1A|NTSUPPL|E8 20.00 THE UPS STORE BLUE PRINTS 35.82 CITY GARAGE CITY OFOVVAS3O VEH|CLEMA|NT 258.02 FUELK4AN FUEL 385.18 JB8T|GALL PARK&1OVV|NGS 583.00 LELANDBARTELDBACL|P-N-SN|P PARKM0VV|NG8 1.200D0 AEP/PSO 08/05 USE 850.00 OKLAHOMA NATURAL GAS 08/05 USAGE 107.30 SOUTHWESTERN BELL PHONE USE 00.42 PARKS DEPT TOTAL 3.�92.11 OFFICE DEPOT OFFICE SUPPLIES 38.08 CHARACTER FIRST! BULLETINS 35.80 MURPHY SANITARY SUPPLY PAPER SUPPLIES 149.15 CITY GARAGE CITY OFOWASSO VEH|CLEMA|NT 475.12 FUEL&1AN FUEL 128.78 AEP/PSO 08/05 USE 1.74820 OKLAHOMA NATURAL GAS 08/05 USAGE 91.75 SOUTHWESTERN BELL PHONE USE 116.93 COMMUNITY CENTER DEPT TOTAL 2'781.92 AEP/PSO 08/05 USE 248.08 OKLAHOMA NATURAL GAS 08/05 USAGE 3328 SOUTHWESTERN BELL PHONE USE 19.01 SOUTHWESTERN BELL PHONE USE 1623 HISTORICAL MUSEUM DEPT TOTAL -------- FUELK4AN FUEL 158.86 OKLAHOMA AERIALS AERIAL PHOTOGRAPHY 314.70 CARD CENTER SOFTWARE 400.00 C|NGULARVV|RELESS PH0NEUSE'HAYES 58.42 TREASURER PETTY CASH 0EDA,HAYES 10.11 AUDIO D|KAEMS|ONS COMMERCIAL DIVISION REPLACEMENT LAMP 485.00 ECONOMIC DEVELOPMENT DEPT TOTAL 1427/09} GENERAL FUND TOTAL 87,857.56 CITY GARAGE CITY 0FOVVA8SO VEH|CLEMA|NT 794.93 M0S|ER.L0YD TU|TlONRE|KXB 51510 NATIONAL REGISTRY UFEMTS EXAMFEE34WALKER0MCN|CHOL 100.00 K8CN|CH0L.SHANE PARAMEDIC TESTING 200D0 JEFF WALKER PARAMEDIC TESTING 200.00 AMBULANCE SERVICE FUND TOTAL 1,810.03 VENDOR DESCRIPTION AMOUNT C2AENG|NEE0NG ENGINEERING SVS-80Q0STN 038.20 GUARANTY ABSTRACT RADIUS REPORT 000.00 CAPITAL IMPROVEMENTS FUND TOTAL i LAB SAFETY SUPPLY WIRE SHELVING HOOKS 31.00 AMBULANCE CAPITAL FUND TOTAL -31.00 ===== OFFICE DEPOT OFFICE SUPPLIES 6.15 CITY GARAGE CITY 0FOWA8SO VEH|CLEMA|NT 33.58 FUELK8AN FUEL 5244 CLASSIC CHEVROLET PARTS FOR RESALE 41.63 TOTER PARTS FOR RESALE 72.81 UNITED FORD PARTS FOR RESALE 282.05 TULSA NEW HOLLAND PARTS-TRACTOR/MOWER 39.84 UNITED ENGINE TRASHTRUCK-PARTS/FRT 2.404.25 T&VVTIRE TIRES 09220 ENLOVVTRACTOR PARTS-8RUSHHOG/KUBOTA 355.80 AMERICAN HOSE &SUPPLY PARTS-TRASH TRUCK 188.52 O'RE|LLYAUT0K8OT|VE REPA|RPARTS'RESALE 660.38 FLUID SPECIALTIES PARTS-TRASH TRUCK 10.00 B&M OIL COMPANY OIL/FLUIDS 430.01 AEP/PSO 08/05 USE 485.99 OKLAHOMA NATURAL GAS 08/05 USAGE 60.87 PHOENIX RECYCLING RECYCLE-DRUM 55.00 SOUTHWESTERN BELL PHONE USE 212.00 PRECISION FLUID POWER HYDRAULIC CYLINDER REPAIRS 700.00 CITY GARAGE FUND TOTAL - PPO8OLUT|ONS K410034 03.07 PP0SOLUT|ONS D06115 52.08 PPOS0LUT|0NS B06203 21.04 K4CAFEE&TAFT R03315 172.12 y0CAFEE&TAFT K810034 25.50 MCAFEE&TAFT D07234 247.10 K4CAFEE&TAFT G02204 34.00 K8CAFEE&TAFT R10103 289.00 THIRD PARTY SOLUTIONS H00043 10220 k8ED|CAPPHARMAC|EG R00185 24.60 HEALTHGOUTHHOLD|NGS B06203 612.70 CENTRAL STATES ORTHOPEDIC C05055 200.00 COMPLETE CARE CHIROPRACTIC D00115 1.578.30 HEALTH8OUTHD|AG-TULSASOUTH R08185 007.77 WARREN CLINIC K ARMSTRONG MID H06045 80.43 VVORK|NGRX K408235 55.70 WELLS, JACK D VY07294 528.00 GOSVENER.BL C/O BRYCEA HILL, ATTY G02204 528.00 JAMPETRO.T C/O CRAIG ARMSTRONG, ATTY J06172 474.00 OK WORKERS COMP COURT M11070 75.00 K4OZ/NGO.VY C/O CATHLYN MILLS, ATTY Ml 1070 7.584.00 OK TAX COMMISSION SPECIAL TAX UNIT M11070 208.50 WORKERS COMP FUND TOTAL 1 amw__ HUNTER, RALPH DESCRIPTION AMOUNT TORT CLAIM #TR-05-018 65.00 SELF INSURANCE FUND TOTAL -65.00 GRAND TOTAL 1 1,32.28 HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AETNA DELTA DENTAL DESCRIPTION AMOUNT HEALTHCARE MEDICAL. SERVICE 13.412.33 HEALTHCARE MEDICAL SERVICE 2000884 HEALTHCARE DEPT TOTAL 33,5W29 DENTAL. MEDICAL. SERVICE 700.80 DENTAL MEDICAL SERVICE 82020 ADK8|NFEE8 148080 DENTAL DEPT TOTAL 3,077.90 HEALTHCARE SELF INSURANCE FUND TOTAL 3 -6-, 5 8-7 A -9 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 9/3/2005 Department Overtime Eynon es jgLaj Ex enses Municipal Court 0.00 3,275.01 Managerial 0.00 15,216.23 Human Resourses 0.00 6,048.85 Community Development 0.00 13,362.93 Engineering 0.00 9,421.52 Support Services 40.47 7,202.40 248.51 9,180.59 Fire 560.38 72,253.14 Emergency Preparedness 1,773.98 Streets 69.67 8,731.01 Stormw ' ater/ROW Maint, 168,68 8,810.07 Park Maintenance 0.00 7,489.44 ,Cbmmunity-Senior Center 0.00 Historical Museum 0.00 2,462.56 Economic Development 0.00 3, 866.30 General Fund Total, $12,040,159, $306,866.39 � �.. 60owl, Ambulance Fund Fund Total $186.77 $17,953.09 Emergency 911 Fund Worker's Comp Self-Insurance Fund TO: THE HONORABLE MAYOR AND COUNCIL CffV OF OWASSO FROM: ERIC WnES COMMU,411Y DEVELOPMENT DMECTOR SUBJECT: ORDINANCZ NO® 827 - AMENDED EASEMENT CLOSURE (Ator Center) DATE- September 14,2005 BACKqR_0UND- - I On July 19, 2005 the City Council approved a request to close an casement located on proper= within the Ator Center, at the northwest corner of the intersection of East 86'h Street North a North Garnett Road. A map showing the location of the easement is included with t memorandum. I An ALTA/ACSM and topographic survey was prepared for the property in August. The survey reveals that the legal description used for the easement closure of July 19 only covers one of the easements on the property that need to be closed. Previously, it was believed that all utilities using the property (ONG and PSO) had used that easement; in fact, those utilities had used separate easements that had different legal descriptions than the one that was closed. In order to accommodate the development of the Ator Center property, it is necessary that t easement closure be redone so that the -additional easements can be accounted for. OrdinanceNj 827 would close these additional easements. I.X-epresentatives from ONG and PSO have been contacted about the request. They report that there are no lines within the easements that need to be closed. Letters from ONG and PSO that support the closure of the easements will be received before the staff submits a new casement closure ordinance to the City Council. RIM AT AC 1. Ordinance No. 827 2. General area map showing location of easement that was closed July 19, 2005 3. Ator Center Survey showing additional easements 4. Memo to Council dated July 13, 2005 CITY OF OWASSO ORDINANCE NO. 827 ORDINANCE CLOSING TO THE PUBLIC USE UTILITY /ACCESS EASEMENTS LOCATED WITHIN A TRACT OF LAND THAT IS PART OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M., CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA. WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to the public use a portion of certain utility /access easements; WHEREAS, said utility /access easements are described as follows: EASEMENTS AS SHOWN ON THE RECORDED PLAT OF ATOR HEIGHTS THIRD ADDITION, PLAT NO. 3309. A FIFTEEN FOOT UTILITY EASEMENT LOCATED IN LOTS 2 AND 3 OF BLOCK 9 AS SHOWN ON THE FILED PLAT OF ATOR HEIGHTS THIRD ADDITION, AN ADDITION TO THE CITY OF OWASSO IN SECTION 19, "TOWNSHIP 21 NORTH, RANGE 14 EAST, I.B. &M.,TULSA COUNTY, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: LOT 2 OF BLOCK 9 OF SAID ATOR HEIGHTS THIRD ADDITION LESS THE SOUTH 130.00 FEET OF THE NORTH 156.70 FEET OF THE EAST 200 FEET OF SAID LOT 2 OF BLOCK 9; AND LOT 3 OF BLOCK 9 OF SAID ATOR HEIGHTS THIRD ADDITION LESS THE SOUTH 134.00 FEET OF THE WEST 98.10 FEET OF SAID LOT 3 OF BLOCK 9. AN EASEMENT RECORDED IN BOOK 4831, PAGE 1532 IN THE OFFICE OF THE TULSA COUNTY CLERK: A PART OF LOT 2, BLOCK 9 ALL IN ATOR HEIGHTS THIRD ADDITION, A SUBDIVISION IN THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF. SAID PART BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNGING AT THE SOUTHWEST CORNER OF LOT 2, BLOCK 9, THENCE N 82 °11' 00" E A DISTANCE OF 294.7 FEET, THENCE N 24 °36' 33" E A DISTANCE OF 500 FEET, THENCE N 65°23'27" W A DISTANCE OF 60.00 FEET, THENCE S 24 °36' 33" W TO A POINT 60.00 FEET DUE NORTH OF THE SOUTH LINE OF SAID LOT 2, BLOCK 9, THENCE WESTERLY TO A POINT ON THE WEST LINE OF SAID LOT 2, 60.00 FEET NORTH OF THE SOUTH LINE OF SAID LOT 2, THENCE S 0 °00'06" E, A DISTANCE OF 60.00 FEET TO THE POINT OF BEGINNING. AN EASEMENT RECORDED IN BOOK 4577, PAGE 101 IN THE OFFICE OF THE TULSA COUNTY CLERK: A TRACT OF LAND IN THE EAST HALF OF THE SOUTHEAST QUARTER (E /2 SE /4) OF SECTION NINETEEN (19), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, BEING MORE PARTIUCLARLY DESCRIBED AS FOLLOWS, TO -WIT: BEGINNING AT A POINT THREE HUNDRED EIGHTY FEET (380') EAST AND TWO HUNDRED FIFTY FEET (250' ) NORTH OF THE SOUTHWEST CORNER OF THE E/2 OF THE SE /4 OF SECTION 19, TOWNSHIP 21 NORTH, RANGE 14 EAST; THENCE NORTH AND PARALLEL WITH THE WEST LINE OF SAID E/2 OF THE SE /4 A DISTANCE OF TWO HUNDRED SIXTY -SIX AND 45/100 FEET (266.45' ) TO A POINT; THENCE ALONG A CURVE TO THE LEFT WITH A RADIUS OF ONE HUNDRED TWENTY -FIVE FEET (125' ) AND A CENTRAL ANGLE OF 50 °51' 08" A DISTANCE OF ONE HUNDRED TEN AND 94/100 (110.94') TO A POINT; THENCE NORTH 39 °08'52" EAST A DISTANCE OF SEVENTY THREE FEET (73' ) TO A POINT; SAID POINT BEING SIX HUNDRED SEVENTY FEET (670' ) NORTH AND THREE HUNDRED EIGHTY FEET (380') EAST OF THE SOUTHWEST CORNER OF SAID E/2 OF THE SE /4; THENCE EAST AND PARALLEL WITH THE SOUTH LINE OF SAID SECTION 19 A DISTANCE OF TWO HUNDRED EIGHTY FEET (280') TO A POINT; THENCE SOUTH AND PARALLEL WITH THE WEST LINE OF SAID E/2 OF THE SE /4 A DISTANCE OF FOUR HUNDRED TWENTY FEET (420' ) TO A POINT; THENCE WEST AND PARALLEL WITH THE SOUTH LINE OF SAID SECTION 19 A DISTANCE OF TWO HUNDRED EIGHTY FEET (280') TO THE POINT OF BEGINNING. WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42 -110, the only holders of a franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement are Public Service Company of Oklahoma, and /or Oklahoma Natural Gas Company, and /or Southwestern Bell Telephone Company, and /or Cox Communications Company, and; WHEREAS, the above holders of franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement have waived their objections to the closure of said easement, if any. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, Section 1. The following described utility /access easements be, and the same are hereby closed to the public use, to -wit: EASEMENTS AS SHOWN ON THE RECORDED PLAT OF ATOR HEIGHTS THIRD ADDITION, PLAT NO. 3309. A FIFTEEN FOOT UTILITY EASEMENT LOCATED IN LOTS 2 AND 3 OF BLOCK 9 AS SHOWN ON THE FILED PLAT OF ATOR HEIGHTS THIRD ADDITION, AN ADDITION TO THE CITY OF OWASSO IN SECTION 19, TOWNSHIP 21 NORTH, RANGE 14 EAST, I.B. &M.,TULSA COUNTY, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: LOT 2 OF BLOCK 9 OF SAID ATOR HEIGHTS THIRD ADDITION LESS THE SOUTH 130.00 FEET OF THE NORTH 156.70 FEET OF THE EAST 200 FEET OF SAID LOT 2 OF BLOCK 9; AND LOT 3 OF BLOCK 9 OF SAID ATOR HEIGHTS THIRD ADDITION LESS THE SOUTH 134.00 FEET OF THE WEST 98.10 FEET OF SAID LOT 3 OF BLOCK 9. AN EASEMENT RECORDED IN BOOK 4831, PAGE 1532 IN THE OFFICE OF THE TULSA COUNTY CLERK: A PART OF LOT 2, BLOCK 9 ALL IN ATOR HEIGHTS THIRD ADDITION, A SUBDIVISION IN THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF. SAID PART BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNGING AT THE SOUTHWEST CORNER OF LOT 2, BLOCK 9, THENCE N 82 °I1' 00" E A DISTANCE OF 294.7 FEET, THENCE N 24 °36' 33" E A DISTANCE OF 500 FEET, THENCE N 65°23'27" W A DISTANCE OF 60.00 FEET, THENCE S 24 °36' 33" W TO A POINT 60.00 FEET DUE NORTH OF THE SOUTH LINE OF SAID LOT 2, BLOCK 9, THENCE WESTERLY TO A POINT ON THE WEST LINE OF SAID LOT 2, 60.00 FEET NORTH OF THE SOUTH LINE OF SAID LOT 2, THENCE S 0 °00'06" E, A DISTANCE OF 60.00 FEET TO THE POINT OF BEGINNING. AN EASEMENT RECORDED IN BOOK 4577, PAGE 101 IN THE OFFICE OF THE TULSA COUNTY CLERK: A TRACT OF LAND IN THE EAST HALF OF THE SOUTHEAST QUARTER (E /2 SE /4) OF SECTION NINETEEN (19), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF, BEING MORE PARTIUCLARLY DESCRIBED AS FOLLOWS, TO -WIT: BEGINNING AT A POINT THREE HUNDRED EIGHTY FEET (380') EAST AND TWO HUNDRED FIFTY FEET (250' ) NORTH OF THE SOUTHWEST CORNER OF THE E/2 OF THE SEA OF SECTION 19, TOWNSHIP 21 NORTH, RANGE 14 EAST; THENCE NORTH AND PARALLEL WITH THE WEST LINE OF SAID E/2 OF THE SE /4 A DISTANCE OF TWO HUNDRED SIXTY -SIX AND 45/100 FEET (266.45' ) TO A POINT; THENCE ALONG A CURVE TO THE LEFT WITH A RADIUS OF ONE HUNDRED TWENTY -FIVE FEET (125' ) AND A CENTRAL ANGLE OF 50 °51' 08" A DISTANCE OF ONE HUNDRED TEN AND 94/100 (110.94') TO A POINT; THENCE NORTH 39 °08'52" EAST A DISTANCE OF SEVENTY THREE FEET (73' ) TO A POINT; SAID POINT BEING SIX HUNDRED SEVENTY FEET (670' ) NORTH AND THREE HUNDRED EIGHTY FEET (380') EAST OF THE SOUTHWEST CORNER OF SAID E/2 OF THE SE /4; 'THENCE EAST AND PARALLEL WITH THE SOUTH LINE OF SAID SECTION 19 A DISTANCE OF TWO HUNDRED EIGHTY FEET (280') TO A POINT; TI4ENCE SOUTH AND PARALLEL WITH THE WEST LINE OF SAID E/2 OF THE SE /4 A DISTANCE OF FOUR HUNDRED TWENTY FEET (420' ) TO A POINT; THENCE WEST AND PARALLEL WITH THE SOUTH LINE OF SAID SECTION 19 A DISTANCE OF TWO HUNDRED EIGHTY FEET (280') TO THE POINT OF BEGINNING. Section 2.. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 20 °i day of September, 2005. ATTEST: APPROVED: Craig Thoendel, Mayor APPROVED: Sherry Bishop, City Clerk Julie Lombardi, City Attorney JV 89*04'91 "E- 61.87' ' � f I � N 89'04'11'" E K 89'04'11 "E 315. 00' 48,57' 03 5.B7 Acres V 88'46'09"E 4" —loaoo II II II es/ 9 r/ y EXISTING 15' /,V- TO BE VA T I 11 2,74 Acres / 44 C 12 zi 7 0 M N ern N I a Fm pw E N O8'34'44' E -,40- - - 2 6 6.6 5'- - - No Bult&1gs Op 3 3 \A8\ .�:\O\ px0 lo� 12 Legenci Legal Descriptior, L11 k A &%N A SUDDIVI S T IN TW CITY OVASS STATE THEREOF. R 14 E �Locator) Map �Wllu�mcl T S1 N ANY ON &D;BM, =-M�E .7 �.g . . . . . . To TOP OF 0 TSMH TRAFFIC Tm TRAFFIC rw TOP OF Y .7 LUTWNYIi P UE AVEH-w-m-cm 19 LVE UTILITY E UNDERGM UINH Notes es UTILITY M W WATERLIM t, FASEMETITS, AM- STEW%. Ln.&.Z LIMITS OF No ACCESS PLAT NO. San SS AS SHMM & V" WATER ME WV WATER VA XFNR TRANSFM R. CASEMENTS AS THE RE ADDITION, PLAT CORDED PLAT OF ATOR HEIGHTS THIRD DDAEnE'CA=DE0E�I;3qTUDH1GHVAY IN FAVOR OF STATE 13F ORLAHOM, MY 19, 1959 AND RECORDED IN TPCARGNES,510 IN THE OFFICE OF THE TULSA COUNTY CLERIC D= 29", CONDITIONS, IONS 0.. OTHER 1, CASEMENT IN FAVOR OF THE OWASSO PUBLIC APRIL 19, 1"4, FILED MAY 6' 1"4 AMI) RECGRDVEa0RXSN AUTHORITY, DATED 579 IN THE BOOK In, DEDIcAnOn Dan pUku C HIGHWAY ONLY THAT PART OF THE PROPERTY DESCRIBED HEREON WHICH LIES LOT TWO (a), AND LOT THREE IN CONTAINED 56kV, PAGE PORTION (IF GRANTaft-pR-M,�EI,S THE REMAINING OFFICE OF THE TULSA COUNTY CLEW. TO A FRONT SMALL ABUT UPON AND 'HAVE ACCESS THE PROPERTY DESCRIBED HE QOES, REO,, NOT AFFECT AGE ROAD TO BE CONSTRUCTED PARALLEL IN FA DATE APRIL 9, IM, FILED pAy 19 VON OF STATE OF OXLAMOMA, PAGE SO4 IN THE OFFICE 13F 1939 AND RECORDED IN BOOK 2966 THE TULSA COUNTY M, BLOCK NONE (9% ATOR HEIGHTS ADDITION. AS SHOWN MERCON, IS SUBJECT T13 THIRD RESTRICTIONS, CASEMENTS AND BUILDING COVENAWS, CONDITIONS, ACCESS H NY TO THE LIMITED By ACCESS AM COMTED THERETO AT SUCH POINTS AS EST&KMWD 'a FIVE C540 FOOT WIDE UNDERGROUND RIGHT OF WAY EASEMENT IN FAVOR OF PUBLIC SERVICE COWANY 13F aXM GOES NOT AFFECj THE PROPERTY DESCRIBED WjZEUM THE CERTIFICATE OF DEDICATION SETBACK LINES CONTAINED IN 7. TEN 404o BOUT VIM RIGHT OF WAY AGREV ATOR HEIGHTS TOON AND AS SHOWN ON PLAT NO. 3309 OF NATURAL GAS COMPANY, DATED JLM la, 1939, FILED FAVOR OF OKLA MONA JULY 21, 1972, AND ANEENDED I THIRD ADDITION, DATED JULY at, t974 FILED fXr LED Y AMENDMENT RECORDED DXLAHOMA, DATED OCTOBER gj, 1977, FILED -W&WTY 'a' 1978 AND RECORDED IN BOOK 4305 PAGE 769 IN THE OFFICE OF THE TUtA Canty CLCK (SAM CASEMENT 8S 1m'1 YATHD44TICALLY ITS TO PROTECTIVE L9M FILED SEPTENWR 7 COVENANTS, DATED AMENDED BY AMENDMENT TO � '972 IN 10OK 4033, PAZ AUGUST DEED OF BE 1035, AND FURTHER DICATION, JLLERy 6 IN BOOK a979, PAGE 379 IM THE WFICE OF THE ' 1959 AND CLERK. TU4.SA COUNTY LOCATION RAY OR MAY NOT AFFECT THE PROPERTY KW.& mr, MIscetidneous Notes JULY PL 1972° FILED APRIL 19, 1973 IN SEEK 4064 PAGE 1948. FURTHER AMENDED BY AMENDMENT To WED OF DEDICATION, & 1976 IN BOOK 4fte, PAGE 243TCO AUGUST 19, 1973, FILED FEBRUARY 17, RIGHT OF WAY EASEMENT IN FA OF THE CITY 13F (IV Y VCR AM, DATED Wam 4' •1%3' Fan M&LARY Be 'M AND RECORDED IN L359 IN 14. THIRTY (Xft FWT WIDE EASEMENT - FOR PARKING AND WIVEWAY PURPOSES WITH FULL RIGHTS OF OWASSO, DATED OCTOBER AND EGRESS IN FAVOR OF FIRST BANK UF R 31, A ALL OHOORGROUND UTILITIES PAY NOT BE SMM BEFORE DIGGING1 CALL TWE' (I-OW-M-043) 4, ALL OF THE PROPERTY DESCRIBED HE MCITUM, _REON IS SUBJECT To THE 13FFEM OF THE T'LLSA CanTy CLOW BOOK 3336, PAGE PROPERry.DESMIK➢ HEREM GOES NOT AFFECT THE 1900 FILED JLjNC 23, 198 . 45BI 1 AND RECORDED IN B?%T OFFICE 13F THE TULSA CDUNTy CLERK. UW'DESCRIBED HCREOW EL THE PROPERTY DESCRIBED HEREON EGNTAINS IM ACRES OR, 48,776 So. FT. RESTRICTIONS CASEMDjTS AND COVENANTS, 9- I N THE CERTIFICAT ' BUILDING SETBACK LINES COMTAINC Or A=Z24 E OF DEDICATION AND AS SHOWN ON PLAT Mn se" DATED JLLY 11, EM FILED jXy FIFTY MW FOaT VMC DEDICATION DEFD - PUBLIC HIGHWAY IN FAVOR OF COUNTY OF TULSA DATED FEBRUARY 20, 1967, FILED FEBRUARY 1967 AND RECORDED TULSA, WON 15. FIFTEEN (1540 FAT DATED SEPTEMBER T VTM UTILITY CASEMENT IN FAVOR TENDER e9, 19al, FILED OF THE PUBLIC, OCTOBER BY, a THE BEARING DUE FOR THOS SURVEY IS BASED ON THE RECORDED PLAT OF ATM CENTER. PLAT Na SM, NO, 13, 2M AS DOCUNENT 3798, PAGE 307 IN THE OFFICE OF TULSA COUNTY CLERK, THE BOOK 1981 AND RECORDED IN 45771 PAGE 100 IN THE OFFICE OF THE TLLSA Canty CLEW, a THE PROFEATY DESCRIBED HEREON CONTAM NO STRD'ED & 1& NIGHT WAY EASEMENT IN FAVOR OF PUBLIC SERVICE COMPANY DATED OF MaAMM, PAGE M6, FILED MARCH 6, 1936 AND RECORDED IN saw PARTIALLY RELEASED BY P DA Z%4 ft63� TED PARTIAL RELEASE FGMY OF WAY CASEMENT IN FAVOR OF FuaLIC SERVICE CGVANy of DATED KAY U, 1967, FILED WAY 31 IM AND RECORDED IN G(LAHOMA, PAGE 679 IN THE OFFICE 13F THE V�L&4 Ran 3eW 16- FORTY (40M) FOOT WIDE EASEMENT - FOR PUBLIC ROAD IN FAVOR OF THE CITY OF OWASSO DATED NOVEMBER L.0, 1984, FILED M DER a 1984 AND RECORDED 114 BOOK 4W9, PAGE 2701 IN THE 4, TULSA PARKING SPACc& ASCMCN E' ALL C TS AND BMW$ Of WAY CONTAINED IN CM#0WALTH LAND TITLE INSURANCE COW!'NY CUNHITMENT FOR TITLE INSURANCE, CASE NfI 38MA, WITH EFFECTIVE DATE -ANUARY 23, W3, FILM IN . OF EASEMENT, AGREEMENT AND PARTIAL RELEASE OF EASEMENT 4M, PAM 07, AND AMENDED By COUNTy CLERK (DOE THE PROPERTY DESCRIBED MEREMO�. S NOT AFFECT 17, UFF.13VEM COUNTY CLERK, CE W ASSIGNMENT OF V a2, a=, ARE S OR JULY ED Rmm NOT HEREON ram 12CMDO JP, 1975 IN BOOK 4186,ZTINED OCTOBER 7, IWs, TULSA COUNTY a-rft MM HOT AFFECT THE pqpENTy THE OFFICE OF THE It Dftmwn HEREGM SIXTY (60M) FOOT WIDE EASEMENT CITY IF OWASSO, OKLAHOMA, DATED - FOR PUBLIC MAI) IN FAVOR OF 3, 1984 FILED AND GOTY CLAIM DEED IN FAVOR OF OKLAHONA NATURN _ GAS COMPANY, DATED HARM n '"a FILED ANIL 16 ,1953 AND RECORDED 237a' PAM 661 IN 'W AND RECORDED IN BOOK 493�WRMU29'11984' DECEMBER TULSA CMJNTy CLERK, N THE OFFICE OF THE OFFICE OF THE TULSA anyy CLERIC CM NOT AFFECT THE PROPERTY DESCRIBED HENCnMSA (NUM R 14 E �Locator) Map �Wllu�mcl T S1 N ANY ON &D;BM, =-M�E .7 �.g 11 2w» $�»! ©` THE HONORABLE MAYOR AND COUNCI CTrY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: EASEMENT CLOSURE (Ator Center) DATE- July 13,2005 BACKgJR-QUND- The City of Owasso has received a request to review and approve a 15 foot easement closure loc7-ted in Lots 2 and 3 of Block 9 as shown off the filed plat of Ator Heights Third Addition. EXISTING LAND USE: . .. .. .. . .. . 11111! ..... . . . . . . SURROUNDING LAND USE: fi�ect property is undeveloped. Surrounding property is zoned CS (Shopping Center District). The Owasso City Council will then determine if the request meets city specifications and approve or deny the request. ITEC CAL ADVISO The Owasso Technical Advisory Conunittee reviewed the easement closure at the June 29, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The Technical Advisory Committee recommended approval of the Easement Closure without condition. TLANNING COMMSSION: — The Planning Conumssion considered the request at a public hearing conducted on July 11, 2005. At that meeting, the Planning Commission recommended approval of the easement closure. IRECON—MENDATtfit, . . . . . . . . . . . . . . . . . . ............... ATTACHMENTS: 1. General Area Map 2. Easement Detail 3. Ator Center Final Plat Item # 5C Has an Attached Map Which Can Be Viewed in the Ili1 refflo " \ih 1� t1 TO< THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OASSO FROM: J.B. ALEXANDER PROJECT MANAGED SUBJECT- ACCEPTANCE OF WATER, SANITARY SEWER, DRAINAGE, & STREETS SMITH FARM MA KETPLACE DATE- September 14, 2005 The subject commercial development is located southeast of North Garnett Road and East 90" Street North. The water line extension consists of approximately 7,200 linear feet of eight (8) inch and approximately 302 linear feet of six (6) inch PVC potable water line. The sanitary sewer line extension consists of approximately 6,400 linear feet of eight (8) inch PVC sanitary sewer line. The roadway improvements consist of approximately 2,750 feet of three lane asphalt streets complete with curb, gutter, and storm drainage systems. Design for all infrastructure improvements were reviewed and approved by Public Works. Permits have been issued by the Oklahoma Department of Environmental Quality (see attached permit letter) for the water and sanitary sewer systems. Final inspection of all infrastructure improvements has been conducted and all items identified requiring correction to meet city standards have been completed. The construction contractor has provided the required two-year maintenance bond for the storm drainage, water and sanitary sewer extensions and a four -year maintenance bond for the street improvements (see attached). Staff recommends Council acceptance of the Smith Farm Marketplace water, sanitary sewer, drainage, and street improvements. I:� I�fIIITryllLi1D ►1f �.` A. Location Map B. Maintenance Bonds C. ODEQ Permit Letters g Maintenance ace Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. 3820675 KNOW ALL KEN BY THESE PRESENTS, That we, Cherokee Builders, Inc. as principal (Contractor), and The Ohio Casualty Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of One Killion hour Hundred Seventy Nine Thousand Eight hundred Two and 00/100 ($1,479,802,00) to which payment well and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors and assigns jointly and severally, firmly by these presents. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED AND DATED: July 15, 2005 Maintenance Bond KNOW ALL MEN BY THESE PRESENTS, That we, Cherokee Builders, Inc. as Principal (Contractor), acid The Ohio Casualty Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of One Hundred Fifty Six Thousand and 00 /100 ($1 56,000.00) to which payment well and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors and assigns jointly and severally, firmly by these presents. February 4, 2005 Ana Stagg, P.E City of Owasso Public Works Department Post Office Box 180, 301 West Second Avenue Owasso, Oklahoma 74O55 Re: Permit No. VVLO0007205U008 Smith Fonn Marketplace Potable Water Line Extension PVVS|D No. 3007218 ' Dear Ms. Stagg: Enclosed is Permit Nn. VVL000072050008 for the construction of 7,200 linear feet of eight (8) inch PVC potable water line, 302 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the Smith Farm Marketplace, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on February 4, 2005. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, bythe Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso Public Works Department, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Ve . im,�7 DVV3RF/ConetruoUon Permit Section VVehy/ Quality Division h Enclosure /z Ma|ek E. Bkhoury, PE, Khoury Engineering, Inc. Rick Austin, R.S, Regional Manager, DEC> Tulsa DEO Office Nathan Kuhnort. Planning & Management Division, OVVRB 07 NORTH RON|N0�P.0. BOX }67[ OKLAHOMA CITY, OKLAHOMA 73101-1677 wmtod onw(;ydod p°poi,ith soy ink rll�-�-Iw4-r � ox/AxomA �J[V[NK�TH00y�ON m*x°u«mCm:�x�vo«^wvn Executive Director OKLAHOMA DIPARTMENT OF ENVIRONMENTAL QUALITY January 20.2OO5 Ana Stagg, P.E City ofOwasso Public Works Department Post Office Box 180. 381 West Second Avenue Owasso, Oklahoma 74D55 Re: Permit No. 8L08OO72U5080Q Smith Funn Marketplace Sanitary Sewer Line Extension 3-2131U Dear Ms. Stagg: BRAD HENRY Governor Enclosed is Permit No. SLOU0072050009 for the construction of 6,400 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Smith Farm Ma/ketp|aoe, City ofOwasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on January 20, 2005. Any deviations hnno the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt uf this permit should be noted in the minutes of the next regular meeting mf the City of Owasso Public Works Department, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1 ) set to your engineer and retaining one (1) set for our files. Very | . DVVORF/Cbnohuotion Permit Section Water Quality Division Enclosure MalekE.E]khoury,P.E, Khoury Engineering, Inc. Rick Austin, R.S, Regional Manager, DEQ Tulsa DEOOffice 07 NORTH KO0N0N Mk BOX l677,0KIAHOMk CITY, OKLAHOMA 73i0\l6/7 pi*mon ocycled papoi with soy ink : THE HONORABLE 4 COUNCIL FROM- CRAIG T -IOENDEL, MAYOR SUBJECT. APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS DATE e SEPTEMBER I6, 2005 BACKGROUND Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to appoint members to various boards, commissions, trusts, and committees; such appointments subject to confirmation by the City Council. Additionally, the Council has established the same procedure, by precedent, for those appointments not specifically addressed by ordinance. It is, therefore, the purpose of this memorandum to recommend for Council confirmation the following appointments to the positions as indicated: ® TULSA COUNTY VISION 2025 WATCHDOG COMMITTEE Erik Miller ® OWASSO SALES TAX WATCHDOG COMMIT'T'EE Randy Cowling (Media Representative) Matthew Roberts (Citizen at Large) Kimball INCOG BOARD OF DIRECTORI Susan CONIMENDAT'ION: I recommend Council confirmation of the above appointments. TO: THE HONORABLE MAYOR AND COUNCEL CITY OF OWASSO ® CHIP MCCULLEY CITY PLANNER SUBJECT: ANNEXATION — (OA-05-07) TEA`® September 14, 2005 VACK9RQM The City of Owasso has received a request for the annexation of approximately 5 acres. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of commercial property. LOCATION The property is located on the southeast comer of R 121 St N. and Garnett Road. A general area map has been attached for your review. ifulagA"tus XA; I 14=01 �fflff P p- - North: Agriculture South: Agriculture East: Agriculture / Large Lot Residential West: Residential The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development, CONSIDERATIONS OF AN ANNEXAMN The following annexation policy for the City of Owasso is provided as a guideline and should not be constructed as inflexible requirements for annexation. 5. Where a 2 § « y\: boundary ends at a dedicated street, the boundary will not include t street right-of-way. This policy will establish consistency and allow City employees a citizens to know where the City boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for six month period after rejection by the «§«:t uncil. I OWASSO ANNEXATION COMMITTEE At their August 31, 2■ 05 meeting the Owasso Annexation Committee unanimously recommended approval of OA 05-07. PLANNING COMMIS ION: ©x Owasso Planning Commission considered the application at a public hearing conducted on September 12, 2005. At that public hearing, the Planning Commission unanimously recommended that the City Council approve O05- 07 ATTA H M !\ \*? 1. General Area Map 2 Applicants Annexation Petition 3. Legal Notice ---- - --- --- BROO(K I 0 FELO',CIR -------- - - A ® N CHARNEX, RUSS & WILLIAMS A Coj-,)orajj()y, P, Potwil 12150 F. 96"' SnLet Notilt, SWIG 202 lhvw It conlwy Mvils.30, M-1,1110ma 74055 (91 a) MOMS (919) 272-5376 Fix A on & cknwn; lov, UAG MICS MY of (Su w.) PSI twx I RO OWSMO, (Do 7405) D•r IA: /Ulmmoys nnd (Orrinchgs al JmW April 27, 2005 Founder: Harold C1111-11cy '010alloma and MiSSOLO SAMM cam il: iblv"@cbnrjjcyj,jv,r.cojj) TOW�JSMV 21 NCHUIR RANGE' 14 RAST, TULSA COUNTY INN q, h) OUr PHOr dkolMSio"S, Pleasoprocced with ail appoicadoll CDY Mmlexalorn and , 0 uhanobetUM6w6onuflilusuldecipropertyikuniresidendlit C0111111crCial as I lie property was of igfinally in IS 2010 WWr PNn. per YMw "MAMS, I am McloAng a 300 Rmt nlm" %viOl cOWN10 AM McdPlion idcuMcd in Spechl (AwMaW No. 320495, Tulsa &Vfitk! Col-npany. InS Swrik you Ar)wrosvimanue and ifyoitil'�lvclllYq"OI;tiolls, I)IL' ,LsedoiiotliesitatotocoIltict Eg BQ, )"A• -,Jo mru T, R()i1C1't Buss ForTho Firm Ww'f4char//(!j)law.com 5ufveyinq, LLCI, Oc:y WOMMKMGE POB=142 CoummwAjF- K. 74021 0" 871-2896 J-d 8911-2�C 816 ojj-2uiRaAjns auoisalTw e96:60 So 92 Inr iTl"Vf 11—P #7 OTSM r7-11111111 THE CITY OF OWASSO, O KLAHOMA To be considered is an annexation of property approximately 4.875 acres in size, locatj ,)n the southeast comer of E. 121 St N. and Garnett Rd. wmwwvl�mj TO: PLANNING COMMISS O ION CITY OF WASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: AMENDMENT TO MASTER PLAN- Mr. Buss ATE® September 14,2005 BACKgRDYND The City of Owasso has received a request ftom Mr. Bob Buss, requesting that the 2015 Land comer of E. 121 St N. and Garnett Road. Currently the property is planned for residential development. LOCATION The property is located on the southeast comer ®f E. 121 St N. and Garnett Road. A general area map has been attached for your review. Ul' A WI 0 9 The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use, In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. Specific development concerns, such as trainage, traffic, water/wastewater services, and stormwater detention are not able :#b! considered at the zoning stage of the development process. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD, When a developer proposes to exhibit a mixture of uses with specific regulations and standards unique to a particular tract of land, a PUD is often the preferred land use control mechanism. Another form of property division that can be considered in some cases is a lot split. Lot splits are minor subdivisions of property into three or fewer tracts, and do not provide for any new public streets. Typically, this is an appropriate option for a land # « <© who wishes to take large undeveloped pa»c\:,/ \«k and divide it into two or three smaller tracts. The fourth step in the development of a piece of property in Owasso is the site plan, Site plans are reviewed by the TAC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and HVAC. ANALYSIS Staff received a petition from Mr. Bob Buss, requesting that the 2015 Land Use Master Plan be revised to allow for Commercial use of 4,875 acres located on the southeast corner of E. 121 S) N. and Garnett Road. master plan steering committee recommended that the future land use of the properties be residential, because two residential structures are situated at the southeast corner of E. 121St Street North and N. Garnett Road. Generally, the area surrounding the subject property exhibits a pattern of mixcd -use development. The different uses include agriculture, residential, commercial, and churches. The staff finds that either commercial or residential use would be appropriate for the sul)jcet property. To mare this finding, one must consider two questions: 1) What is the highest and best use of the property, and 2) What is the established pattern of development in the area? Since the property lies at an intersection, located along a heavily traveled arterial (N. Garnett road), it seems reasonable that the highest and best use of the property is commercial. Further, the staff finds no dominant land use has been established along the east side of N. Garnett Road. The area designated for commercial use would extend no more then 330 feet. The applicant agrees that the remainder of the property should develop for residential purposes. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. The staff has received correspondence opposing the proposed amendment to the 2015 Land Use Master Plan. PLANNING COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on September 12, 2005. At that public hearing, the Planning Commission unanimously recommended approval of the Master Plan Amendment. COMMENDATION: Staff recommends approval of the Master Plan Amendment. ATTACHMENTS 1. General Area Map 2. applicants Annexation Petition 3. Legal Notice 4. Letters of opposition (2) um� !tmy Nlv Ii, iu, WHIcs CON, 4A, Ovvw:=,(.) 11,(X O'ox I RO 0�',,' 74i)5) CHARMIN, RUSS & WILLIAMS A Prof�s,,qk)Aal Coq.)orAjj()j-, 12 150 F. 96"'Sirut NoidtSuife 202 O\vWS:iO, O"Ilhollia 74055 (918) 272-5318 (9l 8) 272-5376 Fj% Mlornoynaij,,j Colm:---Oofs at 1,,,Iw April 279 2005 Founder: flarold chanicy '011 M10111a and Missouri Wrifer"g-mail: ibuss@chamcyj,jw,cojlj C: N-3/4 of NW/4 SW149 LESS NORTH 16.5"rHERL()F, SECTIOW 5, TOWMSIXIII 21 NORTH, RANOU 14 RAST, TULSA COUNTY I'll":MfIr►y to otir prior dkcussicm,s, Memo pyocced with all IfIPPlication for unnexation,111(i propolly ri-0111 I-eSj(jcnti'lj to c0l"I"c"cial as I lie property was of iginally (4-1-.,;ia.'patud in Me 2010 hj,6.Stcr piill. Per your instnictiolls, I arn cliclosing a 300 foot VIONJIN, Fcpo I %vit'll comp!cl� legal flcs` 1(1clItifIccl in SPccial Certificate No. 320495, "rulga Al:,; Irltl'l &Tido Cornpany. I FI C. TI ','I CA 1, Yo l i for yot i r a -s 6f'(" 11 C C � tI 1,1 i fYOI 111' 1 VO 3 IlY q 11 N4ti011 S, pleme do not lies it ato to Coll tac I '11`9111/c c. Fot -,,Iomfk, NI-f r ylh ify Your obell muss ForTho Firm MOV-charm! Y law,com ' I'lile-'51are �ulvcyinq, LLG, FO B=142 CoummwiF-Or-74021 U9871-2896 T-d BSTT-2�,C B16 Off-2UTRaAjnS auo,4sajjW egC:Bo So ga Inr THE CITY OF OWASSO, OKLAHOMA Notice is hereby given that a public hearing will be held by the Owasso Planning Commission, at Old Central, 109 N. Birch, at 7:00 P.M. September 12, 2005. At the hearing, consideration will be given to the proposed zoning classification of the following dmribed property: To be considered is an annexation of property approximately 4.875 acres in size, located on the southeast corner of E. 121 St N. and Garnett Rd. Chip McCulley City Planner 1Y=C,')9WA1_4Wr 12116 North 113' E. AVE. COLUNSVILLE, OK 74021 Phone.' 918-371-5880 August 24, 2005 Owasso Planning Commission 1 1 1 N, Main Street Owasso, OK 74055 RE: APPLICATION #OA-05-07 (*See attached notice for legal description) Subject: Rebuttal of the notice given by the Owasso Planning Commission to be held on September 12, 2005 Dear Sir or Madam: I am deeply opposed to the proposed revision of the "2015 Land Use Master Plan" for the following reasons: This is a. fast growing single-family residential area and should remain just that. There should be strict building restrictions on homes to be built in order to maintain good property values > No mobile homes, moved-in homes, low-income housing additions or apartments should be allowed to be built > In regard to the commercial zoning request, there are ample properties available just 1/3 miles north and V2 mile south of this property with several buildings that have been vacant for a long time. Renovate and make use of these buildings for commercial purposes. Owasso and surrounding areas do not need commercial developments on every available corner. The development of the "German Cot-nor" and its surrounding area is sufficient enough for this area. There are still a IcA of "already-zoned" commercial sites that still have not been developed, use those! > The property in question has a high value for residential development and the only reason for this commercial re-zoning request is strictly for monetary value for the owners with no regard for the homeowners who surround this property I do not oppose this property being annexed into Owasso, but I do strongly oppose the revision of the "2015 Land Use Master Plan", as this property should remain a single-family residential area. Sincerely, 17 Mike Henley 2 IV 140A&_61ee7e1.s- p. NOTICET,17 TO THE CITY OF OWASSO, OKLAHOMA tAPPLICATION- OA-05-07 Notice is hereby given that a public hearing will be held by the Owasso Planning Conunission, at Old Central, 109 N. Birch, at 7:00 P.M. September 12, 2005. At the hearing, consideration will be given to the proposed zoning classification of the following described property: To be considered is an annexation of property approximately 4.875 acres in size, located on the southeast comer of E. 121 St N. and Garnett. Rd. The applicant is also requesting that the 2015 Land Use Master Plan be revised to allow for commercial zoning of the property. All persons interested in this matter may be present at the hearing and present their objections to onargurrients for any or all of the above matters. In the event that such proposed annexation is approved, in whole or in part, by the Owasso Planning Commission, the Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. For more information on the proposed annexation contact the Owasso City Planner, City Hall, I I I N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1543. Dated at Owasso, Oklahoma, this 11`h day of August, 2005. City Planner A LOOK AT THF- BUSINESSES AT GERMAN CORNEp Legends BBQ occupies a location south of Vines Center, this site has been a brick yard, several car lots and a car repair garage. Legends moved fi-om across the street to this location a few years ago because of needing more space. Perry's Restaurant closed in 1989, had another restaurant for a short time then later rented to a church. The current Denture store replaced a Frame Shop and Starr's Sandwich Shop. That particular (ocation has been occupied for the past 19 years, A Beauty Supply/Nu Image Beauty Shop was there in 1986 but moved to Tulsa in 1989 and sull (eased the location to a, Church. The Tanning Salon was proceeded by a Silk Flower Sbopivhich closed in the late 80's. A dance Studio opened in 1990 and closed before one year, now the site is a Real Estate Office. A laundromat opened in 1989 and closed before one year, followed by a gyni/body builders business then a copier machine and office equipment storage unit and is now a satellite store. Stand Alone Buildings in area: The Smoke Shop and Day Care buildings are new business ventures within the past 5 years, prior to that this location was a vacant field. The Cabinet Shop was a tire store that was vacant in 1986. Dairy Queen occupied the next building before 1986, then it was I,arry's Fried Chicken which moved to Owasso in 1989, then St 's Sandwiches after moving fi-o a] Germwi Acres, then Puzzles Restaurant, Legends B-B-Q which moved across the street and lastly, an Italian Restaurant that has since closed. The building was closed several months between each occupant, Hale's Consignment Shop closed this year, the owner works part time in Owasso. The oldest businesses on this corner are Quik Trip and Jo-Jo's Pet Store. Quik Trip had good business but nothing like the new location at Hwy 169 and Highway 20. The pet store moved into the, first QT location in February 1989 when Quik-Trip built the larger building on the corner. North of 116' St. No. along Garnett is an old service station which has been a used car lot for a number of years, a small strip shopping center occupied by small church groups and the beer joint. As you can see, the variety of businesses has been numerous and very many have not succeeded, therefore, we are very concerned as to what type of business would occupy the land north of 116"' St. No. With two automobile repair shops at 126h St. North and a new mini-storage unit ('Aus the multitude of empty store fronts in the immediate area, there seems to be a reasonable doubt in our minds that this request for a zoning change is unnecessary, The area is residential on both sides of tbis strip of ground and we would like it to remain residential. Page 1 of 1 Stevens, Julie From: Greg Williston [greg @rogerscounty.org] Sent: Tuesday, September 13, 2005 12:51 PM Toe Ray, Rodney Subject: AMENDED MASTER PLAN Follow Up Flag: Follow up Flag Status: Red Mr. Flay, I spoke with Chip today and learned about master plan for a central service development in the general vicinity of 121 st and Garnett as well as the proposed annexation and rezoning of said properties. I am in strong opposition to the rezoning as well as the overall master plan of CS that the city has envisioned for my community. In my opinion the area is best suited for more single family residences similar to Country Estates VI and Brookfield Crossing. If you could please provide me with the information required to protest the master plan as well as the rezoning It would deeply appreciated as a citizen of Owasso and as a member of community that is ward 1. 1 request to know how many signatures are needed to-make these changes so that they may be presented at the October 10th meeting. If the city feels it needs more tax revenue in the form of commercial development then lets focus on rejuvenating the historical German Corner area that is now an eyesore of vacated commercial possibilities and run down businesses. If the city feels it needs more money from utilities then have public works provide the remainder of the subdivisions with city water so that we may be alleviated from Washington County Rural Water and allow us to pay directly to the city of Owasso for water services. Thank you for your time and understanding Greg Williston 9/16/2005 TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. CHIP MCCULLEY CITY PLANNER SUBJECT.- OZ 05-07 DATE: September 14, 2005 &ACKGROUND The City of Owasso has received a request to review and approve the rezoning of approximately 87 acres fi-om AG (Agricultural District) to RS-2 (Residential Single-Family), located on the southwest corner of Mingo Rd. and E. 96"' St. N.. LOCATION The property is located on the southwest corner of Mingo Rd. and E. 96 th St. N. A general area map has been attached for your review. Undeveloped SURROUNDING LAND USE North: New Brunswick South: Large-lot residential East: Mingo Rd. and Fairways IV, V, and V-1 West: Undeveloped I M M SURROUNDING ZONING North: RS-3 (Residential Single-Family) South: AG (Agriculture District) East: ®3 (Residential Single-Family) West: AG (Agriculture District) The second step in the development of a piece of property in Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. Specific development concerns, such as drainage, traffic, water/wastewater services, and stormwater detention are not able to be considered at t-h,,; zoning stage of the development process. The fourth stop in the development of a piece of property in Owasso is the site plan. Site plans ©x reviewed by the TAC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans. for the building's foundation, © » »b 2g electrical system, and HVAC. ANALYSIS The City li,,g Wjjije!,, ri,,*wst w r6ienrwrW. .2-ag lVe A Pf Ow"isg wye 11� , M ='VW' "Mil The request is consistent with, the Owasso Land Use Master Plan. The requested designation is compatible with surrounding property as parcels to the north and cast are zoned residential as ©l Letters were mailed to surrounding property owners and the legal advertisement was. published .in the Owasso Reporter. A copy \ //e legalnotice isattached.for your information and review. If the zoning request is approved, the land will still have to be platted in accordance with .municipal regulations in order for any fu- -!¥«»4 t »ft t to occur, Significant development would be. subject to a site plan. review, and the proposed development would have to meet ©t 2§2 <x ay3 ?f£: PLANNING CObULISSION: The Owasso Planning Commission considered the application at a public hearing conducted on September 12, 2005. At that public hearing, the Planning Commission unanimously recommended approval of OZ 05-07. ATTACHMENTS: 1. General Area Maps 2. Rezoning Application 3. Legal Notice g Subject Property AUGUST 11, 2005 Z" Ow THE P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 2724997 GENERAL LOCATION �Ii rte.-fJk- PRESENT ZONING, PROPOSED ZONING___ PROPOSE LEGAL DESCRIPTION OF LAND TINDER APPLICATION (If by metes and bounds, attach plat of survey) 1® 4.99 acres 100 519.99 acres 150 20 + acres 200 SUBMITTAL DATE I OPC MEETING DATE FEE RECEIPT NUMBER APPROVED DENIED me and Address of Record Ow r Address or General L,9cation of Subje o er As applicant, what is your interest in this property? Agent for Owner Name of person to be billed for publication Phone Present Owner MOther ❑Purchaser Mailing Addr ss DAttomey for Owner a I DO HEREBY CERTIFY THAT THE INFORMATION HEREIN SUBMITTED IS COMPLETE, TRUE AND ACCURATE NATU � DAT 1® 4.99 acres 100 519.99 acres 150 20 + acres 200 SUBMITTAL DATE I OPC MEETING DATE FEE RECEIPT NUMBER APPROVED DENIED EMEBM, WAMMIJINUM1,11, �IW "PLICATION: 07,05-07 Notice is hereby Viven that a public hearing will be held by the Owasso Planning Commission, at Old Central, 109 N. Birch, at 7:00 P, M, September 12, 2005. At the hearing, consideration will be, given to the proposed change of the zonhig classi lication. of the follovhng described PropeAY. Kansas and Oklahoma Railroad (A.T.&S.F. R.R.) Right-of-way, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof IiIIII TO: THE HONORABLE MAYOR AND COUNCH, CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT-, 0/9 #k DATE: September !4, 2 #O5 "am=$ lnkw 1WtMJW Ror&-Agricult" ure South: Large Lot Residential East: Rejoice Christian School West: Large-Lot Residential J'he second step in the development of a piece oft opetyn Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, of©l commercial, or industrial. Rezoning decisions are made in accordance with y a k rowth policy displayed in the Owasso Master Plan. Specific development concerns, such as drainage, traffic, water/wastewater services, and stormwater detention are »© able to be considered at the zoning stage of the development process. The.fourth step in the development of a piece of property in Owasso is thee plan. Site plans are reviewed by the TAC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans » <§J building's foundation, plumbing, electrical system, and HVAC. ANALYSIS The City of Owasso has received a request to review and approve the rezoning t a p proximately 40 acres from A(Agriculture District) to CS (Commercial Shopping). The request is consistent with the Owasso an Use Master Plan. Letters :®! mailed tit surrounding property owners and the legal advertisement was published in the Owasso Reporter. A copy of the legal notice is attached for your information and review. If the zoning request is approved, the land will still have to be platted in accordance with municipal regulations in order for any future development to occur. Significant development would be subject to asite plan review, and the proposed development would have tomeet the City's requirements. T:MNNING CONMSSION: The Owasso Planning Commission considered the application at a public hearing conducted on September 12, 2005. At that public hearing, the Planning Commission unanimously recommended approval of OZ 05-08. RECOMMENDATION ATTACHMENTS: I. General Area Maps 2. Legal Notice lul > 44 • . _ : • : l .' ., r i. •, ` ., • .. � � ! f, , . , ., it Notice is hereby given that a public hearing will be held by the Owasso Planning Commission, at Old Central, 109 N. Birch, at 7 :00 P.M. September 12, 2005. At the hearing, consideration will be given to the proposed change of the zoning- classification of the following described property: The Southwest quarter (SW /4) of the Southwest quarter (SW /4), of Section 9, Township 21 North, Range 3.4 East, Tulsa County, State of Oklahoma according to the Government Survey thereof, containing 34.8 acres more or less. All that part of the Southwest Quarter (SW /4) of the Southwest Quarter (SW /4), of Section 9, Township 21 Forth, Range 14 East, Tulsa County, State of Oklahoma, according to the Government Survey thereof, described as follows: Beginning at a point on the South Line of said SW /4 SW /4, 494.00' West of the Southeast corner thereof, thence due 'West along the South Line of said SW /4 SW /4, 331.00'; thence due North 330.009, thence due East 331.00', thence due South 330.00' to the point of beginning containing 2.51 acres more or less, A.K.A 13109 East 106 Street forth. and; The East 357.00' of the South 330.00' of the Southwest Quarter (SW /4) of the Southwest Quarter (SW /4), of Section 9, Township 21 North, Range 14 East, Tulsa County, State of Oklahoma, according to the Government Survey thereof, containing 2.7 acres more or less, A.I.A. 13227 East 106 Street North. To be. considered is a rezoning of property approximately 40 acres in size, located on the northeast comer of E. 106'h St. N. and N. 129 E. Ave. To be considered is a rezoning from AG (Agricultural District) to CS (Commercial Shopping District). All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. For more information on the proposed rezoning contact the Owasso City Planner, City Hall, 111 N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376 ®1543. Dated at Owasso, Oklahoma, this 12`h day of August, 2005. McCulley City Planner f I �� I Ac. City of Owasso P. 0. Box 180 Owasso, Ok 74055 To Whom It May Concern, This letter serves as a written request to change the existing zoning classification AG (Agricultural) to CS (Commercial Shopping) on the following property located in Tulsa County, Oklahoma, to-wit: The Southwest quarter (SW/4) of the Southwest quarter (SW/4), of Section 9, Township 21 North, Range 14 East, Tulsa County, State of Oklahoma, according to the Government Survey thereof, containing 34.8 acres more or less. LESS AND EXCEPT: A tract or parcel of landing the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4), of Section 9, Township 21 North, Range 14 East, Tulsa Countll, State of Oklahoma, according to the Government Survey thereof, described as follows: Beginning at a point on the South Line of said SW/4 SW/4, 494.00'West of the Southeast corner thereof, thence due West along the South Line of said SW/4 SW/4, 331.00'; thence due North 330.00' thence due East 331.00'; thence due South 330.00'to the point of beginning containing 2.51 acres more or less, AKA 13109 East 106t' Street North. ME Dated this 12 th ofJune,200EM Dated this 12th of June, 2005 Michael R. f -offer City of Owasso P. 0. Box 180 Owy,s�o, Ok 744 To Whom It May Concern, This letter serves as a written request to change the existing zoning classification AG (Agricultural) to CS (Commercial Shopping) on the following property located in Tulsa County, Oklahoma, to-wit: Requested by owner/s of record: Dated this 1 stn of June, 2005 Michael R. Loffer City of Owasso P. 0. Box 180 *wasso, Ok 74055 MM LYFr serIFF-7 179771=7 Ven reque , lailge ne exIsUnTzormig 7=17ailon AG (Agricultural) to CS (Commercial Shopping) on the following property located in Tulsa County, Oklahoma, to-wit-, The East 357.00' of the South 330.00' of the Southwest Quarter (SW/4) of the Southwest Quarter (SW14), of Section 9, Township 21 North, Range 14 East, Tulsa County, State of Oklahoma, according to the Government Survey thereof, containing 2.7 acres more or less, A. .A 13227 East 106th Street North, Dated this 12th of Juno, 2005 Dated this 12th of June, 2005 TO: 'ME HONORABLE MAYOR AND COUNCIL CHY OF OWASSO FROM: CHEP MCCULLEY CWY PLANNER SUBJECT: EASEMENT CLOSURE (Arden Will fflins on) ® September 14,2005 -PACKGROUND, The City of Owasso has received request to review and approve an easement closure of 70.41 Sq. Ft. of a 10 utility easement located on the north side of Lot 5 of Block I I as shown on the filed plat of the Elm Creek Estates First Addition. 01"i loop 000hoom -kes-id-ential South: Residential East: Residential West -, Residential The Owasso Planning Commission will hold a public hearing to determine if the application is compliant with the Owasso Zoning Code, Subdivision Regulations, and Engineering criteria. The Planning Commission will forward a recommendation to the City Council. The Owasso City Council will then determine if the request meets city specifications and approve or deny the request. ANALYSIS: The applicant is requesting this review in order to take appropriate action relating to matters allowing for the closure of a 70.41 sq. ft. of a 10' utility casement located on the north side of Lot 5 of Block I I as shown on the filed plat of Elm Creek First Addition. ]PLANNING COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on September 12, 2005, At that public hearing, the Planning Commission unanimously recommended approval ofthe easement closure. RECOM DN MENDAU: Staff recommends approval of the easement closure without conditil 1. General Area Map 2. Easement Detail z I 0 I Owasso Community Easement Closure Development Department 111 N. Main St. Arden Wilkinson Owasso, OK 74055 918,376.1500 918.376.1597 www.cityofowasso.com N W0016102=2 LLJ LLJ CJ a VWX CONCRETE A/C PAD E 2i35' 66 L8 r APR �G t� 6C 28 Ass 4.95' S 292345" E SET 3/8' IRON PIN g0 Zh w� oo GO 1R('lE �O 3 l3` 'gyp Z m I z C . m STzee t 1 of 2 00 � 50 pk Q� O^R- PSP�Li SET 3/8' IRON PIN FOUND 3/3" IRON P/N FENCE CORNER IS 0.5' SOUTH OF LOT LINE FM 6�6 P ' 139'22 FENC£ CORNER S 6a Z5 is 0.5' SOUTH OF LOT UNE FOUND 5/8" IRON PIN 1 a; y °FENCE CORNER IS 0.4' ' SOUTH & 0.2WEST OF LOT CORNER BASIS OF BEARINGS: RECORDED PLAT OF ELM CREEK ESTATES FIRST ADDITION 0o W 1-11 -r IE S U I->, -\T IE -Y- I ITT C 0 I\4 IP ITT -Y- , 9936 BAST 55TH PLACE TULSA, OKLAHOMA 74146 ® (918) 663 -6924 OF LOT CORNER & ON UNE FAST & WEST s 0 JI \02 METAL - STORAGE NOT ON CONCRETE A/P FENCE CORNER- S 0. WEST OF I LOT LINE \l FOUND 3 8 IRON Pl FENCE CORNER IS 0.5' SOUTH OF LOT LINE FM 6�6 P ' 139'22 FENC£ CORNER S 6a Z5 is 0.5' SOUTH OF LOT UNE FOUND 5/8" IRON PIN 1 a; y °FENCE CORNER IS 0.4' ' SOUTH & 0.2WEST OF LOT CORNER BASIS OF BEARINGS: RECORDED PLAT OF ELM CREEK ESTATES FIRST ADDITION 0o W 1-11 -r IE S U I->, -\T IE -Y- I ITT C 0 I\4 IP ITT -Y- , 9936 BAST 55TH PLACE TULSA, OKLAHOMA 74146 ® (918) 663 -6924 Y 3 h w A DART OF LOT DIVE (5), BLOCK ELEVEN (1I), ELM CREEK ESTATES FIRST ADDITION, A SU UIVISCN TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: OKLAHOMA. 1, TOM A. HAYNES OF WHITE SURVEYING COMPANY, A REGISTERED PROFESSIONAL LAND SURVEYOR IN THE STATE OF OKLAHOMA, CERTIFY THAT THE ATTACHED LEGAL DESCRIPTION CLOSES IN ACCORD WITH EXISTING RECORDS AND THE ATTACHED DRAWING IS A TRUE REPRESENTATION OF THE REAL PROPERTY AS DESCRIBED, AND MEETS THE MINIMUM TECHNICAL STANDARDS FOR LAND SURVEYING OF THE STATE OF 1p1 DATE _ oc SIGN W A�1D SEAL TOMAYNES RPLS Y_�}6. i_..,- .. WRITE iI12VEYINTG COMPANY C.A, #1 EXPIRES 6/30/07 XIIINR� 11;.� TO: THE HONORABLE MAYOR AND COUNCIL CnY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT. FINAL PIAT (Garrett 0. -eek Center Phase 14 11 11 � MMVAII� LMAT—ION The property is located on the southwest corner of E. I I e St. N and the Owasso Expressway. A general area map has been attached for your review. Undeveloped North: Undeveloped South: Rejoice Christian School East: Owasso Expressway West: Residential DEVELOPMENT PROCESS: The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. AMALYSIS: The applicant is requesting this review in order to facilitate commercial development on a 46.76 acre tract. The subje »» » :2 « «» CS Commercial Shopping Center District. According to the City of Owasso Zoning Code, uses allowed in CS districts include offices, < »»£ >, restaurants, convenience stores, shopping centers, service stations, etc. Of site stormwater dentition has been provided for this development to y -«»« in the stonn water detention facility between The Falls at Garrett Creek and the subject property. The site is within the City of O«}2 *: « ©° service district, It will be provided sewer services by the City of Owasso and water by Washington Co. Rural Water District #3 Necessary uty easements have been established along the parameters of the proposed plat t* accommodate essential utty placement and access. PLANNING, COMMISSION: The Owasso Planning Commission considered the application at a public hearing conducted on September 12, 2005. At that public hearing, the Planning Commission unanimously m recomended approval of Final Plat. RECOMMENDATION: Staff recommends approval of the Garrett Creek Center Phase 11 Final ©— 1. Case Map 2. Final Plat 1= F R 14 E E. 118th STREET NORTH w T 9 21 N E. 105th STREET NORTH LQWQ I -. SUBDIVISION CONTAINS 1- BLOCK, 3-LOTS LOT I CONTAINS 13.80 ACRES LOT 2 CONTAINS 1&64 ACRES LOT 3 CONTAINS 11.39 ACRES CURVE DATA LUMBER ARC LENGTH ELTAANGLE TANGENT FINAL PLAT 97257 ID.,, of 275.00 C2 GARRETT CREEK CENTER PHASE Il NW,�ORNER SECTION 16 101.53 .21-N. R-14-E 1116 0.99 A TRACT OF LAND THAT IS PART OF THE WEST H (W/2) OF SECTION 9, A14R 181.79 1370.00 TOWNSHIP 21 NORTH, RANGE EAST OF THE LELALN., CITY OF OWASSO. Im 20D 300 TULSA COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS, SCALE: V ® 100' SURVEYOR: OWNER: ENGINEER: 2 TULSA COUNTY. OKLAHOMA Cogkm Lmd S�yhq' I= Q-p Bkkely LLC DeShcmo T-9 & Anodate% 1= 113 W..t D— � W. � A— T— 0.W 0m. Pm 4 AUGUST 1. 2005 Sult' 10 0— MJ�— 74OW WW E-t 45th, Suk. 2� F 1 S�Y. Dd�— 7400 (918) �mw Tul� Okld— 74M P'.. ) ( ` 14 350-M21 Ph— (918) 627027-0048 QkN. 2556 C Na 9,207 91 OC1.12 II E CURVE DATA LUMBER ARC LENGTH ELTAANGLE TANGENT C9 97257 ID.,, 1 89.23 275.00 C2 998.18 3 101.53 370.00 C3 1116 0.99 1'418 204'*55"1*7" 181.79 1370.00 RDM PLAIN DESIGNATION THE PROPERTY DESCREED AND SHOW ON THIS SURVEY DOES NOT UE WITHIN THE 500 YEAR FLOOD PLAIN, NOR THE 100 YEAR FLOW PLAN. REFERENM FEDERAL EMERGENCY MANAGEMENT AGENCY, RATE MAP. CREEK COUNTY, WC PO OUN grtUN ORM RATED AREAS) MAP NO. 4014300229 H MAP DATED SEPTEMBER 22, IM C-2110- U—,Ir 'L' 1 8/1 N 57M8'07 LEMD R/W - RIGHT OF WAY ._________® U UTILITY EASEMENT 37 1 D/ /E E DRAINAGE EASEMI:NT BA - BUILDING SETBACK 20'uIr C -17 33- 7 36 3' W 17.5 U:�F ,M' DA& I4- 20' IV,& 15, DIS A, Mt 1 Block I N 076,02' w A), Lot 3 1-2 4v ;(z Lot 2 ZZ Zz 15' D1,' Zz 25-917 20' Ult — 628 05, NORTH MSM EAST AVENUIF s 04.42 8.29' 91071° N 669301° w S P.1- E 16.56' S 0178'02 °`E 6675'01* W E 25' B/L 20' U/S - "N 156pip, E 12 N 5914'1 E 1A T, Z7q 4 4mrr"T 'N 1 11 - W M. II ms 25' S/7 - SIX - EASEMENT SANITARY SEVER I CASOiMT Lot I MUTUAL ACC66ry EA531ENT Iii/ IY M 7M, PQ OM WASHNGTON CO. RURAL WATER DIST. No. 3 E, STATE NORWAY FSP BENCHMIARK� WD MAL IN SMn% SEE OF POWER POLE ELEVATOR - 6=77 PLAT NO. MA G B N SHOULDER CF ROAD !EVA-112! - M.W. . 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CPtt ClDw ", STATa R ) CGUN1YRTn en ))� E M aF•>.Rq NOTARY RmG�AND Pw Sop DYNIY A9p IO ➢ Twll � PpmwLY APPfAIaD lO E M p0111O1L 81691 9BOpwkD IB NNE ro M As a0°TaAwiNr icr ��oFmTDwwt nc Tew�vA�R seo '� CYaoNw3L 6Tw ME 1!$ A9p T10SOaS TLaFnI aT f>RmL TO. THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OASSO FRONT- ANA STAGG, P.E. PUBLIC WORKS DIRECTOR SUBJECT OKLAHOMA 'L t O TRANSPORTATION STATE HIGHWAY 20 IMPROVEMENTS RE SOLUTION AUTHORIZING SIGNALIZATION DATE. September 15, 2005 BACKGROUND. Funded by the Oklahoma Department of Transportation, the State Highway 20 Widening Project, includes the widening of over 4 miles of roadway from US Highway 169 to North 209th East Avenue, complete with new signals and drainage infrastructure improvements. Among the more notable roadway enhancements within the City of Owasso limits, the work calls for the installation of a new traffic signal at the US Highway 169 and East 116`' Street North (State Highway 20) interchange to alleviate existing traffic congestion. Construction costs for improvements to State Highway 20 are estimated at nearly $10 million. Construction work is scheduled to be completed within 380 calendar days. Bid opening is scheduled for October 20, 2005 with a proposed Award date of November 7, 2005. Generally, construction of ODOT projects begin within 90 days following award; thus, staff anticipates that the improvements will be completed by March 2007. SOLUTION 2005 -12: Because of the signalization of State Highway 20 and US Highway 169 interchange as part of State Highway 20 Widening Project, ODOT has prepared a Project Agreement (see Attachment A) to outline the responsibilities of the City of Owasso and ODOT for the completion of improvements. Key provisions of the Agreement are as follows: Oklahoma Department of Transportation 1. Engineering plans, specifications and construction cost estimates 2. Advertisement and bidding services 3. Construction supervision and administration City of Owasso 1. Rights -of -way acquisition 2. Utility relocation 3. Maintenance and operation of signalization equipment ODOT SH -20 Improvements Resolution Authorizing Signalization Page 2 of 2 In addition to the Project Agreement, the City must also execute a Resolution agreeing to provide maintenance for the new traffic signals (see Attachment 13). The Maintenance Agreement, referenced in the Resolution, will be provided to the City following completion of construction improvements. All documents submitted by ODOT (Project Agreement, Resolution and Maintenance Agreement) are similar in form to those executed by the City of Owasso for the completion of improvements at US Highway 169 and E. 76th Street North interchange and at the E. 86th Street North and Main Street intersection. PROJECT FUNDING; The project is fully fitnded by ODOT's Highway Program and requires no matching funding from the City of Owasso. RECOMMENDATION: 1. Staff recommends Council approval of a Project Agreement between the City of Owasso and the Oklahoma Department of Transportation for the installation of traffic signals at U.S. Highway 169 and State Highway 20 hterchange (Project number STPY -072B (421), Job Piece Number 09482(04)). 2. Staff recommends Council approval of Resolution 2005 -12 authorizing the Mayor to execute the Project Agreement and Maintenance Agreement for the installation of traffic signals at U.S. Highway 169 and State Highway 20 Interchange (Project number STPY- 072B (421), Job Piece Number 09482(04). ATTACHMENTS: A. Project Agreement B. Resolution 2005 -12 PROJECT AGREEMENT FOR FEDERAL-AID SURFACE TPANSPOR:TAf'ION PROGR,/kM PROJECT PROJECT NUMBER STPY-072B(42 1.) JOB PIECE NO, 09482(04) FOR. THE INSTALLATION OF TRAFFIC SIGNALS IN THE CITY OF OWASSO TULSA COUNTY plvfflv 1':�� flff�• mommi AGREEMENT This AGREEMENT, made the day and year last written below, by and between the CITY of Owasso, Oklahoma, hereinafter referred to as the CITY, and the Department of Transportation of the State of Oklahoma, hereinafter referred to as the DEPARTMENT', for the following intents and purposes and subject to the following terms and conditions, to wit: WITNESSI TH: THAT the CITY proposes to make certain traffic improvements as directed by the Oklahoma Transportation Commission at their meeting of January 1988, authorizing State apportioned Surface Transportation Project funds for participation in the project for traffic improvements in the CI"T"Y" of Owasso, designated as Federal -aid Surface Transportation Project STPY- 072E(421), .;P# 09482(04) consisting of the actual traffic improvements as follows: I. TRAFFIC SIGNALS at the US -169 and SH -20 Interchange. All construction is to be in accordance with the plans and by reference made a part of this AGREEMENT. Such plans are to be in accordance with the Oklahoma Standard Specifications for Highway Construction, Edition of 1999 and current updates. It is the policy of the Oklahoma Department of Transportation to assure compliance with Title VI of the Civil Rights Act of 1964, and the CITY of Owasso hereby agrees that as a condition to receiving any Federal financial assistance it will comply with Title VI of the Civil Rights Act of 1964 which requires that no person in the United States shall on the grounds of race, color, religion, sex, handicap, or national origin, be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which Federal Financial Assistance is received. NOW, THEREFORE, the parties hereto mutually agree as follows: 1. The Department agrees to provide the plans, specifications, and construction cost estimates for this project. 2. The DEPARTMENT and the CITY agree to become jointly responsible with the contractor as co- applicants for meeting all Department of Environmental Quality (DEQ) requirements for storm water runoff on this project. It is agreed that the project plans and specifications, required schedules for accomplishing the temporary and permanent erosion control work, the storm water pollution prevention plan sheet and appropriate USGS topographic map contained in the plans constitute the storm water management plan for the project described previously in this document. Further, if required, the DEPARTMENT and the CITY agree to file jointly with the contractor the general National Pollutant Discharge Elimination system (NPDES) permit with the DEQ which authorizes the storm water discharges associated with industrial activity from the construction site identified in this document. That prior to the DEPARTMENT's advertising for bids or otherwise authorizing work on said project, the CITY agrees to furnish without cost to the DEPARTMENT all rights-of-way needed for the construction of said project, free and clear of all obstructions and encumbrances of whatsoever nature, which would interfere with construction of the project, including but not limited to utility poles, pipelines, buildings, signs and other facilities above or below the surface of the ground. The CITY further agrees that it shall cause the adjustment or relocation of public or private utility facilities occupying the rights -of -way for said project, provided the adjustment or relocation of same is needed to accommodate construction of the project; the CITY further agrees that it shall accomplish said utility adjustment or relocation at the sole expense of the CITY, except in those cases in which the owner of said utility facility is required by law to assume the cost thereof. The CITY agrees to acquire legal title to said rights-of-way in the name of the CITY; that all such acquisition of rights -of -way shall be carried out and evidenced by written instruments, such as deeds, written easements, condemnation orders or judgements and that the same shall be recorded in the Office of the County Clerk as provided by law. The CITY shall furnish the DEPARTMENT's Office of Land Acquisition with true and correct copies of all written right -of -way instruments and each copy of such instrument shall be certified by the County Clerk as true and correct copy thereof and shall bear the book and page number showing where the same is recorded and the exact date and time of recording thereof. The CITY shall convey to the DEPARTMENT, by deed or easement, all right -of -way acquired for a project located on the State Highway System. The CITY shall defend the title in and to all of such rights -of -way at the sole expense of the CITY; and the CITY hereby agrees to indemnify and save harmless the DEPARTMENT from any and all claims, demands, suits or causes of action, whether the same be at law or in equity, for damages or just compensation or otherwise, arising from or in any way connected with the CITY's acquisition or failure to acquire said lands, or arising from or connected with the construction of the project by the DEPARTMENT upon said lands. 5. Upon approval of this AGREEMENT and the plans, specifications, and estimates by the Federal Highway Administration, the DEPARTMENT shall agree to advertise and let the contract for this project in the usual and customary manner. It is agreed that the projects herein contemplated are proposed to be financed as previously described, and that this AGREEMENT, all plans, specifications, estimate of costs, acceptance of work, payments, and procedure in general hereunder are subject in all things at all times to all Federal laws, regulations, orders, approvals as may be applicable hereto. 6. The DEPARTMENT shall appoint competent supervision of the construction work to the end of obtaining work strictly in accordance with the approved plans and specifications. 7, The CITY shall by resolution, duly authorize the execration of this AGREE;ME;I° T by proper officials, and attach copies of such resolution to this AGREEMENT. & It is understood and agreed that the roadway improvements and all devices specified herein shall not be altered, removed, or cease to be operative without mutual written consent of the DEPARTMENT and the CITY. 9. The CI"fY agrees that upon completion of construction of said project, final inspection, and acceptance of the project by the DEPARTMENT, the CITY will be responsible for the maintenance and cost of operation of all traffic signal equipment erected and installed pursuant to this agreement and all devices appurtenant thereto. 10. The CITY hereby agrees to periodically review the adequacy of the aforesaid project to insure the safety of the traveling public and should the CITY determine that further modification or improvement be required, the CITY shall take such actions as are necessary to make such modification or improvement. When maintenance and/or operational modifications are required which in the opinion of the DEPARTMENT exceed the capabilities of the CITY's staff, the CITY agrees to retain, at the sole expense of the CITY, competent personnel for the purpose of bringing the improvement up to the proper standard of operation. 11. In the event that any hardware installed hereunder is no longer needed for the purposes designated herein, then the hardware installed hereunder shall not be removed by the CITY to any point other than that which is approved by the DEPARTMENT prior to such removal. 12. Upon completion of the aforesaid project, the CITY hereby specifically agrees that the CITY assumes any and all financial obligation for the operation of the aforesaid project. 13. If the CITY should fail to fulfill its responsibilities under this AGREEMENT, such a failure will disqualify the CITY from future Federal -aid participation on any Federal -aid project. Federal funds are to be withheld until such time as a traffic engineering staff, satisfactory to the DEPARTMENT has been properly established and functioning, deficiencies in regulations have been corrected, or the traffic operations improvements to be installed under this Agreement are brought to a satisfactory condition of maintenance. Ito The DEPARTMENT has taken the necessary actions to insure its work is in compliance with the requirements of the Americans with Disabilities Act. 'The DEPARTMENT agrees that its program or activity will comply with the requirements of the ADA. The CITY will assist the DEPARTMENT in insuring compliance. Any cost of such compliance, beyond the basic services supplied by the CITY, will be responsibility of the DEPARTMENT. Under no circumstances will the CITY assist the DEPARTMENT in any activity which it deems to not be in compliance with the ADA. IN WITNESS WHEREOF, the ChiefEngineer of the Department of Transportation, pursuant to authority vested in him by the Transportation Commission, has hereunto subscribed his name as Chief Engineer of the Department of Transportation, and the CITY has executed same pursuant to authority prescribed by law. The CITY on the day of 2005, and the STATE on the — day of ATTEST: Title 2005. CITY OF OWASSO, OKLAHOMA BY. Mayor APPROVED AS TO FORM AND LEGALITY BY: CITY Attorney STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION By: Chief Engineer APPROVED AS TO FORM AND LEGALITY BY: General Counsel UW '.IMI�i�3 CITY- OF OWASSO, OKLAHOMA A RESOLUTION OF TIIE CITY COUNCIL, OF THE CITY- OF OWASSO, OKLAHOMA AUTHORIZING THE MAYOR TO EXECUTE A PROJECT AGREEMENT AND MAINTENANCE AGREEMENT FOR THE STATE HIGHWAY 20 WIDENING PROJECT. WHE + AS, it is in the best interest of the City of Owasso, Oklahoma to execute a certain Project Agreement and Maintenance Agreement for the installation of traffic signals at State Highway 20 and U.S. Highway 169 Interchange Improvements (Federal Aid Project No. STPY -072B (421) and State Job Piece No. 09482(04), by and between the City of Owasso and the Oklahoma Department of Transportation. NOW, THERE' FORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA that the Mayor is hereby authorized and directed to execute the above described agreements on behalf of the City of Owasso, Oklahoma. APPROVED this 201h day of September, 2005 by the City Council of the City of Owasso, Oklahoma at a regularly scheduled meeting, in compliance with the Open Meeting Act. I ATTEST: Sherry Bishop, City Clerk Julie Trout Lombardi, City Attorney Craig Thoendel, Mayor orgivirall-fTylawy TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO CHIEF FROM- DAN YANCEY OF POLICE SU JECTa CHEROI EE NATION GRANT FUNDS DATE: September 20, 2005 BACKGROUND: Pursuant to Cherokee Nation Legislative Act 4-03, up to twenty percent (20 %) but not less than five percent (5 %) of funds generated by fees collected for the Cherokee Nation Motor Vehicle Tags are to be made available to county and municipal law enforcement agencies within the Cherokee Nation Jurisdiction. On August 2, 2005, Cherokee Nation Tribal Council Member Buel Anglen approached the city staff offering to provide $5000.00 dollars in grant funds to the police department, to be used at their discretion. Stipulations to this grant arc to utilize the monies to fund law enforcement functions. REQUEST. Staff request is for City Council to approve acceptance of this grant from the Cherokee Nation and action to approve a supplemental appropriation for FY 2005 -2006 Budget in the amount of $5,000.00 to the Machinery and Equipment Budget Line Item of the Police Services budget. FUNDING: Funding for this request is derived from a grant in the amount of $5,000.00 from the Cherokee Nation Tribe. C®1!/ MEDATIONa Staff recommends City Council acceptance of this grant from the Cherokee Nation and approval of a supplemental appropriation to the General Fund increasing estimated revenues and increasing expenditures in the Police Services Department by $5,000. ATTACHMENT 1. Law Enforcement Fund Request 2. Letter from Cherokee Nation 3. Deposit receipt 08/15/2005 11:07 9182886589 HOMETOWN LUMBER INC PAGE 02 COuhtY, H"Hickpality ur Agency for which funds will be used, Pec Proposed use of funds,� To p=hase investigative equipment for Patrol Division and additional equipment for Bike BatzuI Unit. The COHWY� Nfunicipalilly or Agency will provide receipts that the funds received Pursuant to thbl—u the chero" =oveX� case attach aH supporting documents. August 3, gg11 City of Owasso Clear Friends, P.O. CHEROKEE NATION Box 948 Tahlequah, 918-456-0671 Chad "Corntassel" Smith Q' bG" x Principal Chief Joe Grayson, Jr. JLO'ci I&hcZ Deputy Principal Chief The Cherokee Nation makes many efforts to cooperate with local communities throughout the year. We have crossmdeputization agreements with law enforcement agencies; we work with counties on road projects, and give millions to public schools every year. In another effort to cooperate with local governments, the Cherokee Nation has set aside money from the sales of our automobile tags to be used for law enforcement purposes. enclosed The - Nation to be used by agency to provide ... to of Oklahoma d the Cherokee Nation citizens in your area. Special thanks should go to Buel Anglen, your tribal council representative, who made sure you received this funding this year. enforcement. It is my pleasure to present you with this assistance for your local law R kee Nation looks forwar continuing a good relationship with the city of Owasso as we move forward. Sincerely, Chad Smith Principal Chief �ttcHOnF�, , ` CHEROKEE NATION ACCOUNTS e P.O. BOX 948 PAYABLE n TAHLEQUAH, OKLAHOMA 74465 (azst ) 's o: (918) 456 -0671 0 PAY Five Thousand and 00 /900 Dollars TO THE CITY OF OWASSO ORDER PCB BOX 180 OF OWASSO OK 74055 BANK OF AMERICA, N.A. 39- 1/1030 DATE 08/26/2005 110000 3 Pf 9 [� 91111 G L0 30000 L 7i 0: 0 30 00 2 7i 7i [re r BIIo CHEROKEE NATION TAHLEQUAH, OKLAHOMA (-ITV nr- nvriACCn Pn Rr)Y IRn (-M /ACCn rw 7An�r AMOUNT -'- '- 5,000.00 �7=5 E�;_ Check Date: 08/26/05 /An=4I P.U. Description Invoice Amount - - — LEF- POLICE DEPT 805 08/18/05 I I I i LEF- POLICE DEPT I 805 $5,000.00 I TOTAL: $5,000.00 TO- THE HONORABLE MAYOR AND CITY COUNCIL CITY OIL OWASSO DAN YANCEY CHIEF OF POLICE SUBJECTo REQUEST FOR SUPPLEMENTAL APPROPRIATIONS AND AD ENDl ENT `rO GENERAL REVENUES DATE: .August 25, 2005 BACKGROUND In February 2005 the Owasso Police Department applied for grant funding through the Bulletproof Vest Partnership Program to assist the department in the purchasing of protective vests during the FY 2005-2006. The vest grant program allows agencies to apply for up to 50 percent of the cost of any vest approved by the National Institute of Justice (NIJ). In addition, the program allows agencies to receive reimbursement on vests purchased within two (2) years previous to the date of application of the grant. With this in mind, the department submitted its application with a total request of approximately $5,760.00, of which, approximately $2,880.00 is requested for reimbursement. In August 2005 the Department of Justice sent notification via email stating the City of Owasso was successful in their submittal and would be receiving $2,880.00 in grant funding. REQUEST: The request is for City Council approval of a supplemental appropriation in the amount of $2,880.00 to Uniforms and Protective Clothing line item within the Police Services budget for the purpose of funding protective vests purchased during FY 2005 -2006. FUNDING: Funding for this request is derived from a grant in the amount of $2,880.00 from the Department of Justice, Bulletproof Vest Partnership Program RECOMMENDATION: The staff recommends acceptance of this grant and City Council approval of a supplemental appropriation to the General Fund increasing estimated revenues and increasing expenditures in the Police Services Department by $2,880.00 ATTACHMENT: 1. Official notification from the Department of Justice Ya , Dan From: vests@ojp.gov Sent: Wednesday, August 24, 2005 4:33 PM To: Yancey, Dan Cc: Rodney Ray; Bishop, Sherry Subject: FY 2005 BVP Award Announcement Congratulations! The Office of Justice Programs' Bureau of Justice Assistance (BJA) has completed processing your application for FY 2005 BVP funds. The complete list of FY 2005 awards can be viewed at: http://Ives-Ls.ojp.gov, In upcoming weeks you will receive instructions for submitting direct, online payment requests for BVP funds. Until then, please review carefully the latest information below regarding body armor testing, as well as a special solicitation to help agencies with their vest replacement needs. Should your FY 2005 BVP application include requests for vests containing ZylonO, BJA will assist you in determining which type of armor vest will best suit your jurisdiction's needs, to ensure that each armor vest obtained through the program meets the NIJ requirements. NOTICE TO BVP GRANTEES Since 1999, over 11,500 jurisdictions have participated in the office of Justice Programs' Bureau of Justice Assistance (BJA) Bulletproof Vest Partnership (BVP) Program. Through BVP, $118 million in federal funds have been committed to support the purchase of an estimated 450,000 vests for America's law enforcement community. In November 2003, Attorney General John Ashcroft announced a Body Armor Safety Initiative in response to the failure of a bullet-resistant vest worn by a police officer in Pennsylvania. NIJ was directed to initiate an examination of Zylono-based bullet- resistant vests (both new and used) and to review the existing program by which bullet- resistant vests are tested to determine if the program needs modification. Having completed its latest phase of ballistic and mechanical properties testing, NIJ has determined that used Zylon@ - containing vests may not provide the intended level of ballistic resistance. In response to this determination, NIJ has issued a body armor standard advisory notice concerning ZylonO , and has issued new interim requirements for its body armor compliance testing program that will become effective on September 26, 2005. Until the effective date of the interim requirements, jurisdictions that participate in the BVP program will be ineligible to receive payment for new orders placed for any body armor vest that contains ZylonO. Once the NIJ interim requirements become effective, a list of vest models that comply will be maintained at: http://www.justnet.org. Pursuant to the FY 2005 Department of Justice Appropriations Act, $23.6 million was made available for the purchase of vests through the annual BVP Program application process. To better meet the vest replacement needs of America's law enforcement agencies this year, Attorney General Alberto Gonzales will make an additional $10 million available immediately. This additional funding will be available through a special BVP solicitation that will open on August 24, 2005 and close on September 22, 2005. The latest BVP Program Fact Sheet can be reviewed at: http://www.ojp.usdoj.gov/bvpbasi/docs/BVP—ProgramFactSheet-08-18-05.doc. Thank you BVP Tech Support 1-877-758-3787 1 BVP Application for Funding Page I of I Section Application > Pre Application > Pre Application Information OMB #1121-0235 (Expires: 10/31/2006) Please enter the vest profile information for your jurisdiction. Save and Qon�finue � https:Hvests.ojp.gov/vests/roles/jurisdiction/vest planningjsp?levell=Application&level2... 8/25/2005 TO- THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OASSO FROM- SCOTT CHAM LESS DEPUTY CHIEF OF POLICE REFERENCE- RE, QUEST FOR SUPPLEMENTAL APPROPRIATION POLICE SERVICES BUDGET DATE September 20, 2005 BACKGROUND: On February 28, 2005 the Owasso Police Department applied for grant funding through the 2006 Highway Safety Grant. This grant was made available by the Oklahoma Highway Safety Office. The purpose of the grant was to provide Oklahoma law enforcement agencies with resources to reduce the number of injury /fatality accidents in the State. On June 10, 2005 the Oklahoma Highway Safety Office sent notification via mail that the department was awarded $40,000.00 with $25,000.00 being dedicated to overtime expenditures for traffic enforcement and $15,000.00 dedicated towards the purchase of traffic enforcement equipment. Equipment to be purchased includes nine radar systems and seven boxes of electronic road flares. There is no match requirement for this grant, however; as part of the grant application the Owasso Police Department will be responsible for fuel and maintenance of police patrol vehicles for overtime traffic patrols. In addition, the department will provide human resources to manage the grant. The grant is funded on a cost reimbursement concept. The Police Department will expend monies through its existing budget and subsequently claim reimbursement fiom the Oklahoma Highway Safety Office on a monthly basis. In order to receive grant funding the City of Owasso must enter into a contract with the Oklahoma Highway Safety Office for management of the grant. QUEST: The staff request is for City Council acceptance of this grant including authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant. Additionally, approval of a supplemental appropriation for FY 2006 in the amount of $40,000.00 with $15,000.00 being dedicated to the Machinery /Equipment budget line item and $25,000.00 being dedicated to the Overtime budget line item within the Police Services budget. FUNDING- Funding for this request is derived from a grant in the amount of $40,000.00 from the Oklahoma Highway Safety Office. RE COMMENDATION: Staff recommends Council accept the grant and authorize the City Manager to execute the contract with the Oklahoma Highway Safety Office. Additionally, staff recommends City Council approval of a supplemental appropriation to the General Fund budget wherein estimated revenues and Police Services Department expenditures are increased by $40,000.00. � _v i 1. Original Grant Application 2. Official Notification from the Oklahoma Highway Safety Office 3. Contract as prepared by the Oklahoma Highway Safety Office V JINX- The City of Owasso is reputed as one of the fastest growing cities in Oklahoma. This report will show that continual increases in population, residential construction, retail /entertainment development and commuter traffic has depleted resources available to the Owasso Police Department to provide sustained proactive public safety initiatives on our roadways, highways and by -ways. The Owasso Police Department will request additional funds for overtime compensation and highway traffic safety enforcement equipment to create an enhanced traffic highway safety initiative to help reduce the growing number of motor vehicle collisions in the City of Owasso. Population Growth Owasso shares a border with, and is generally located 5 minutes north of urban development for, Oklahoma's second largest city, Tulsa. Owasso is a multi - County municipality, which incorporates land in Tulsa and Rogers Counties. There was an 86% increase in population from the year 1994 through the year 2004. The estimated population of Owasso for 2004 was 23,689. This population resides within approximately eleven square miles of city limits, ! I * f Note: The research conducted under "Problem Identification" was extensive and require five pages of documentation to fully explain. A research summary of the combined data offered on Page 6. 1 According to the City of Owasso's Department of Community Development, the population of Owasso is expected to increase 1,380 persons per year from the year 2005 through the year 2009. Yearly growth estimates are reflective of the growth patterns seen in Owasso since 1997. Estimated population increases for each year since 1997 have been in excess of 1,000 residents, with one year reaching nearly 1,900. 3100 3000 2900 800 2700 2600 2500 2400 Retail Growth Owasso will see substantial growth in its business community over the next five years. As of this report, Smith Farrar Market Place is under construction and will be comprised of fifteen new retail businesses and ten new restaurants equaling over 500,000 square feet (sf) of new business. There is also construction or planned construction of a multitude of other businesses and restaurants throughout the city. Waterford @ Owasso is in the final stages of construction and will offer 12,800 sf of restaurant space, 19,000 sf of retail space, and 20,497 sf of office space. Tyann Development has broken ground on a retail /restaurant facility that is estimated to be about 50,000 sf. The Garrett Creek Regional Shopping Center is also in the planning/construction phases and will encompass over 250,000 sf of retail /restaurant business. In addition to business development, two new public elementary schools, two new hospitals and two new higher education facilities are planned, or in the construction phases, within Owasso. In the year 2005 Tulsa Technology Center is planning to construct a new campus that will support over 500 students and 60 faculty /staff. Representatives from Tulsa Community College have also indicated plans for a possible campus in Owasso. Hospitals will include the Owasso Medical Campus, which has already broken ground, and the Bailey Medical Center, scheduled to begin construction in early 2006. Growth in retail /restaurant business, schools and hospitals will likely create several new challenges for the Owasso Police Department. Increased vehicular traffic will likely result in additional motor-vehicle collisions and traffic congestion. There is great potential for additional crimes related to alcohol consumption, as many of the new restaurants will be serving various alcoholic beverages. 10 The vast majority of business and retail growth is located along a narrow corridor of US 169, from E 76" St N to E 116th St N, and SH 20 near US 169. This growth is concentrated along these corridors and is expected to create severe traffic congestion, as experienced in Tulsa's major retail areas. It is the goal of the Owasso Police Department to properly manage this area in regards to traffic safety. Problems Associated with Non - residents Growth in retail /restaurant business within Owasso has created a unique situation in which nonresidents create great demands on police resources. Several large Owasso retailers, including but not limited to Super Walm Mari, Lowe's and Dome Depot, have reported that in 2004 between 50% and 70% of their respective customer base was dewed from outside the corporate limits of Owasso, in turn, Owasso Police Department research has shown that in 2004 490//u- of all Traffic Citations were derived from nonresidents of Owasso. The number of citations issued to nonresidents strongly supports the argument that retail traffic has a significant impact on the City of Owasso. In addition, 53% of all DUls and 56% of all traffic collisions that occur in Owasso involve nonresidents. C'6wyrison to other Cities Each year the Federal Bureau of Investigation collects crime data on over 17,000 police agencies nationally. This report is referred to as the Uniform Crime Report (UCR). As part of this data collection, annual reports are created regarding the ratio of officers per 1000 citizens in reporting cities. The 2003 UCR report on police /citizen ratios shows the National average at 2.3 officers per 1000 citizens. The UCR report also reflects regional averages. Oklahoma is considered to be in the Southern Region and is further classified as being in the West -South Central Division. This Division is comprised of four states: Arkansas, Louisiana, Oklahoma, and Texas. Owasso is currently classified as a Group V City with a population between 10,000 and 24,999. The officer to citizen ratio in this region for this classification is 2.1 per one thousand. Once the City reaches 25,000 or more residents, the city's classification will change to a Group IV City with a population of 25,000 to 49,999. The officer to citizen ratio for this classification is 1.8 officers per one thousand citizens. Owasso currently has an officer to 1000 citizen ratio of 1.5. There are 17 cities within the Tulsa Metropolitan Area that have police departments. Each of these cities /police departments provided population data and the number of officers for this report. Populations ranged fi °om 850 to 456,000. The ratio of officers per 1000 citizens ranged from 1.3 to 3.5. The average for all these cities was 2.1 officers per 1000 citizens. This indicates that the Tulsa Metro area is consistent with the regional average. Again, the officer to citizen ratio for the City of Owasso is 1.5. Owasso Roadway Traf le A Traffic Count Survey, provided by the Owasso Economic Development Authority, shows an average of approximately 106,000 vehicles traveling on Owasso's major Highways daily. Further, approximately 170,000 vehicles pass on the cities major thoroughfare roadways near Owasso's shopping and entertainment districts, daily. These Traffic Counts show the enormous amount of vehicular traffic traveling Owasso's roadways. With large amounts of Retail Space under construction, these counts will likely increase, in turn, causing increases in Motor Vehicle Collisions. I MOTOR- VEHICLE COLLI.SONS According to the Oklahoma State Highway Office, the number of collisions has decreased across the state and Oklahoma highway safety has `significantly improved'. However, the Owasso Police Department has experienced major increases in the numbers of motor - vehicle collisions reported. The increase in collisions comparing 1994 to 2004 was 230 %. There was a 68% increase in collisions when comparing the year 2000 to the year 2004 and a 70% increase when comparing the year 2003 to 2004. Data for the graph below was provided by the Oklahoma Department of Public Safety. 500 450 400 350 30C; 25C 20( 15( 10a Collisions '�"�'i'l ►•i�i�Ii�T.T71 s - Observations regarding current traffic trends can be made by determining the locations of reported Motor Vehicle Collisions. Research data has revealed a +58% increase of collisions on Highways within Owasso where posted speed limits range from 55 M.P.H. to 70 M.P.H., a +7% increase of collisions on major thoroughfares where speeds range fi °om 35 M.P.H. to 55 M.P.H. Fatalitie LAW uries Data was collected from the Oklahoma Department of Transportation (ODOT) on injuries /fatalities that occurred within Owasso from the year 2000 through the year 2003. Data for the year 2004 was collected fi °om the Owasso Police Department's Records Division. It is important to note that data from The Oklahoma Department of Public Safety offered earlier in this report on the number of traffic accidents reported does not coincide with data collected from ODOT regarding accidents and fatalities. For the purpose of detailing injuries and fatalities, data from ODOT will be used. Table I is offered to show several statistical measurements for injury /fatality accidents that have occurred in Owasso from the year 2000 through the year 2004. The first column of Table I reveals that the number of accidents have been steadily increasing with the exception of the year 2003. The data supports the previous graph offered on this issue. M The second column of Table I reveals the number of injury accidents during the referenced years as well as gives the percentage of injury accidents compared to the total. No clear pattern could be established as to the increase or decrease in the total number of injury accidents; however, there was a clear pattern revealing that the percentage of injuries in relation to the total number of accidents has declined each year. Although research was not conducted as to why these decreases have occurred, it is believed that traffic construction and congestion has slowed traffic in major retail areas resulting in less serious accidents occurring. Enhanced seat belt usage and improved vehicle designs are also likely contributors. The remainder of Table I offers considerable information related to injuries and fatalities. No clear patterns of increases or decreases could be established with this data that could be used to guide traffic safety initiatives. The most significant data collected regarding traffic accidents in general is that of the steady increase in the number of accidents. Traffic safety initiatives offered later will address these increases with the belief that reducing the total number of accidents will have a positive impact in reducing injuries, fatalities, and property damage. Fear Tob L of Yo arf I ►Jury . " "' In ur Acctde #s o of Total ujuries ","; k"ata# Fat'airties Accrdent`° Acezzleifs/ % "'" increase/D� crease ,' Persons Increase/i)ecrease Aecideiits " Iucreae/L?ecrease in'oreet 2000 259 99 38% N/A 135 N/A 1 N/A 2001 288 95 33% m4% 167 +24% 0 ®100% 2002 341 103 30% +8% 149 -11% 1 +100% 2003 315 84. 27% ®18% 117 -21% 2 +100% 2004 449 101 22% +20% 144 +23% 1 ®100% Citizen Repo tea' Incidents Because of rising violence across the nation related to "road rage" incidents, the Owasso Police Department began tracking categories such as citizen reported Reckless Driving; citizen reported Drunk Driving and acts of obvious "road rage." According to the Owasso Police Departmental Records Division, a total of 631 "road rage ", reckless driving, and DUI incidents were reported to have occurred in Owasso in 2004, as opposed to 558 reported in 2003, for a +13% increase in one year. Pre es In the year 2000, the Owasso Police Department made an effort to head off rising traffic safety issues with the purchase of two unmarked traffic enforcement vehicles. As increased calls for police services placed increased burdens on the Patrol Division, the duties of these units continually moved towards regular patrol activities. In late 2001, with the City experiencing record growth, these units were labeled with Police Markings and moved back into the Patrol Division. No traffic units have been deployed since 2001. In the Year 2004 the department purchased a "speed trailer" for placement in neighborhoods reporting high volumes of traffic related problems. This trailer records speeds of oncoming traffic. Research has revealed that the trailer does have a temporary effect on slowing traffic in areas where it is deployed. In the Year 2004 the department completed a manpower study which detailed all the current and anticipated issues facing the department's sworn personnel. Recommendations were made in this report for substantial increases in sworn personnel through the year 2010. In addition, the department's command staff detailed plans for proactive traffic initiatives. These initiatives will focus on directed patrol activities which target increasingly aggressive driving habits within the City. 9 Summag of Research Owasso is one of the fastest growing cities in Oklahoma by population, new home construction and retail business development. The current population of the City of Owasso is estimated at 23,689 after rising approximately +5% per year for the past 10 years. It is estimated that Owasso will grow +5% per year for the next 10 years, reaching over 40,000. Owasso retail and business development is expected to continue at approximately 500,000 to 1,000,000 square feet of development per year. Owasso is ranked near the bottom of all National, Regional, State and Metropolitan surveys concerning Officer to Citizen ratios, Traffic Counts show hundreds of thousands of vehicles driving through Owasso's Detail and Entertainment Districts, as well as Owasso's Highways every day. Reported motor Vehicle Collisions have increased in Owasso by +70% from 2003 to 2004. 'These Collisions have increased by +58% on Owasso highways, 7% on major thoroughfares and 5% on other city streets. Citizen generated calls including reported Reckless /Careless Driving, DUI /DWI, and "road rage ", accounted for 558 Service Calls in 2003 and 631 Service Calls in 2004, an increase of +13%. Development of infrastructure to manage the rapidly expanding population and retail market have depleted financial resources within the city. Adequate funds are not available to support staffing needs, including overtime expenditures. Problems associated with persons who do not reside in Owasso: 56% of drivers involved in traffic collisions and 49% of persons issued traffic citations in the year 2004 were not residents. mands on the Owasso Police De pa tme From April 9, 2002 to April 9, 2005 there will be an estimated call increase fi °om 9,918 per year to 14,597 per year. Arrests have increased 79% when comparing the years 1998 to 2004. There was a 147% increase in arrests when comparing the years 2000 to 2004. There was a 33% increase in arrests when comparing the years 2003 to 2004. There was a 111 % increase in the number of Part I criminal offenses when comparing the years 1994 to 2004. There was a 51 % increase when comparing the years 2000 to 2004 and an 18% increase comparing the years 2003 to 2004. There was a 15% increase in the Part I Crime Index when comparing the years 2003 to 2004. The Part I Crime Index for 2004 was 31 crimes per 1000 population. A 35% increase in written reports when comparing the years 2002 to 2004. There was a 13% increase in reports from the year 2003 to 2004. Demands on the Owasso Police Department increased 70% from the year 1999 through the year 2004; however, personnel only increased 21 %. C The Goal of the Owasso Traffic Safety Initiative, in regards to the State's benchmark objectives, is to reduce the number of motor vehicle collisions by 5% per 1000 population in the year 2006. Reductions will be based on data collected on collisions during the year 2005. Reduction is to be achieved by managing aggressive driving habits through traffic enforcement. Although it would be difficult to expect to reduce the overall number of Motor Vehicle Collisions in a city experiencing such rapid growth, it is our commitment to affect reductions in comparison to the city's population. The Owasso Traffic Safety Initiative will be managed to support the stated goal of reducing the number of motor vehicle collisions per 1000 population by 5% when comparing the years 2005 to 2006. This initiative will be achieved by utilizing Owasso Police Officers working shifts outside their normal work schedules. Any sworn officer or selected reserve police officer may be utilized for working "traffic shifts" with the exception of the Chief of Police, Deputy Chief of Police, Captain or Patrol Lieutenant. Personnel directly responsible for managing grant resources include the Deputy Chief of Police, Captain, and a Lieutenant. The Deputy Chief of Police will serve as the Project Director and will delegate grant management responsibilities to the Captain or Patrol Lieutenant. It is important to note that a new Patrol Captain position is currently under consideration but may not be approved by the time grant monies are awarded. In the event the Captain position is not approved the Patrol Lieutenant will serve as the Project Director's designee. The Captain/Lieutenant will be responsible for managing monthly statistics/reports and scheduling "traffic shifts ". In addition, the Captain/Lieutenant will be responsible for any inventory of equipment purchased by grant funds. Any sworn full -time officer within the department from the rank of Sergeant and below is eligible to work the daily eight hour traffic shifts for overtime compensation. Approved part -time reserve officers may also be eligible to work "traffic shifts" in the event full -time personnel are not available. Eight hour "traffic shifts" will be conducted daily during peak traffic hours. These shifts will focus enforcement duties on traffic violations that are most likely to result in motor vehicle collisions. Officers will be given access to data on locations of problem areas for motor vehicle collisions. These officers shall be assigned duties only related to traffic enforcement unless life threatening circumstances require that they offer assistance to officers working regular patrol shifts. Officers working "traffic shifts" shall not have any report taking responsibilities unless the report is derived from a traffic related arrest. Officers are required to make at least two documented traffic contacts per hour while on assignment. Documentation will take place via written warnings or citations. Overall time committed to the traffic initiative by department personnel includes the following: Project Director- Deputy Chief of Police- 3 hours monthly Project Director Designee- Captain/Patrol Lieutenant- 16 hours monthly Sworn personnel assigned to "Traffic Shifts " - 8 hours daily N Emu The equipment being requested for this project includes two low profile police cars manufactured by Ford Motor Company. These cars are to be equipped with emergency lighting/audible equipment packages. In addition, eight Stalker II dual head radar units and six Gemini Plus in-car camera systems are being requested. These items will be used to enhance the enforcement capability of the Owasso Police Department in areas of traffic safety. The police vehicles being requested are meant to supplement traffic safety efforts in Owasso. We are requesting two `Police Package' Ford Crown Victoria model police vehicles (or similar vehicles), as the Owasso Police Department has rated these vehicles the best choice for traffic enforcement. The Owasso Police Fleet consists almost exclusively of roof mounted emergency lighting on its vehicle's. Two low profile emergency lighting/audible packages, consisting of a Go Rhino push bumper with Tri -3 red /blue LED lighting, Whelen headlight flashers, Whelen fi °ont /back corner strobe light kit with power supply, Fleet Distributor side window red /blue LEI) lighting, Phantom fi °ont windshield red /blue light bar, Fleet Distributors back glass LED lighting directional bar, Linear red /blue side mirror LED lighting, Talon red /blue back deck LED lighting, Whelen Siren Box / controller switch box and audible speaker, Pro Copper center console a Fleet Distributors containment partition and installation cost. These low profile vehicles will be better suited to traffic enforcement than the traditional roof mounted police vehicles. These vehicles, once equipped will be utilized for the 2006 Owasso Traffic Safety Initiative. Other equipment being requested is eight Stalker II dual head radar units. It is our intention to equip the two vehicles purchased, as well as outfit six already existing vehicles with these units to supplement the Owasso Traffic Safety Initiative. The Stalker II dual head radar unit has been tested by Owasso Police Department traffic safety leaders and has been met with great success. The dual head and direction sensing capability of the Stalker II provides the flexibility to accurately radar vehicles either moving towards or away, either the front or rear of the police vehicle. As excessive speed and aggressive driving has been documented as Owasso's greatest traffic safety concerns, these radar units will be instrumental in dealing with these situations. Six Gemini Plus in -car video recording systems have also been requested. These in -car video systems will be applied to the Owasso Traffic Safety Initiative by recording vehicle stops for the purpose of increasing convictions through court, by officers being able to supply video evidence of infractions under review. Our intention is to outfit the two requested vehicles as well as four other already existing police units for the initiative. Although the Gemini Plus recording system is not the top of the line system, the Owasso Police Department Command Staff feels that these units should be more than capable for the task. Evaluation of the Owasso Traffic Safety Initiative will take place through monthly reports. These reports will detail the total number of hours worked for the month as well as the number and types of citations or warnings issued for the month. In addition, data will be collected on the number of accidents for each month. Data on accidents will be analyzed to determine if the stated goal is being achieved or if an impact is being made. In the event that monthly data reveals that enforcement efforts are not producing reductions in motor vehicle collisions then officers will be assigned directed patrol functions that target specific intersections or roadways. Monthly reports will be combined into an annual report that will establish the total number of hours dedicated to the "traffic shifts ", number /types of citations /warnings issued, and comparison data to the year 2005 to determine if the stated goal was achieved. P The Owasso Police Department completed a comprehensive five-year manpower study in the year 2004, This study detailed the significant impact that the City's growth has had on the department in relation to manpower. Recommendations were made for hiring an additional 28 police officers over a five -year period ending in the year 2010. Part of the rational for said recommendations was that of becoming more proactive in the area of traffic enforcement, Manpower requested for the Fiscal Year 20052006 should bring the department to staffing levels that will allow for adequate response to calls for service. It is believed that the manpower requested for the Fiscal Year 2006 -2007 will bring the department's sworn personnel to levels that will allow for much greater emphasis on proactive efforts to curtail rising traffic related issues including motor vehicle collisions. Grant funds would be exhausted at the approximate time that manpower within the department allows for City funded traffic initiatives, The only hindrance to continuing the Owasso Traffic Safety Initiative is if the City of Owasso is unable to fund the proposed manpower request. In the event manpower cannot be funded the department will continue to seek new ideas on how to manage traffic issues with limited resources. 1 17. Attachment j BUDGET SUMMARY Cost Category Items SOURCE OF FUNDS HIGHWAY SAFETY APPLICANT CONTRIBUTION TOTAL FEDERAL FUNDS I. PERSONNEL COSTS A. Salaries $76,643.84 $5,412.00 $82,055.84 B. Benefits $6,668.48 $468.84 $7,137.32 It. TRAVEL A. In -state N/A N/A N/A Travel B. Out-of-state Travel N/A N/A N/A 111. OPERATING COSTS N/A $2,329,60 $2,329.60 IV. CONTRACTUAL SERVICES N/A N/A N/A V. EQUIPMENT $95,350.00 $8,400.00 $103,750.00 TOTAL $178,662.32 $16,610.44 $195,272.76 HE 2,912 $26.32 per (Figured at 8 hour hrs per day, 7 (Average days a week Overtime for 52 Weeks) Salary) $2.29 per hour $28.61 (FICA/Medicare/Unemployment /Workers Comp @ 8.70 %) Program Director 3 Hours per month $25.96 hr pay $1,015.56 T ©tal QSIIQ Gz aat Re" oast $95,350.00 $2.25 benefit $16,610.44 Program Director, Designee 16 Hours per month $23.32 hr pay $4,865.28 $2.02 hr benefit Mobile Radar Speed Trailer Utilized in concert with Program $7,200.00 $7,200.00 Vehicle Preventative Monthly maintenance two requested vehicles $100.00 per $1,200.00 Maintenance month Fuel Operating Costs — 2,912 hours at 10 miles per Local Vendors $2,329.60 hour $1.87 gallon Total $16,610.44 Epippient Costs 'exsorznel Costs Applicant . Cciirtl}utz ©� Total'Pro�ect Cost T ©tal QSIIQ Gz aat Re" oast $95,350.00 $83,312.32 $16,610.44 $195,272.76 $178,662.32 11 Deputy Chief Scott Chambless Owasso Police Department 111 North Main Owasso, OIL 74055 Dear Deputy Chief Chambless: 3223 [north Lincoln Oklahoma City, OK 73105-5403) (405) 5 23- 1570 (405) 523 -1586 1 ix �$ z Congratulations. Your traffic safety project has been approved for inclusion in the FY06 Oklahoma Highway Safety flan. An OHSO Program Manager will be contacting you shortly to discuss approved funding level, contract development, and any modifications to your application. If you have any further questions, please contact Faye Statton at 405/5231575 or by email at kstatton(c� dos state ok us We look forward to working with you in the next fiscal year to reduce traffic fatalities, crashes, and injuries on Oklahoma roadways. /Joe R. cDonald Director Page 1 of 8 Pages OHSO -P -2 (09/02) Contract No. PT-06-03-18-01 Page 2 of 8 Pages Contractual Authorization ..... .... .............. Table of Contents. ........ ......... Contract Summary ......................... .......... ...... Budget Summary .. ....... ............ ...... Budget Details . . . . . . , . ............ ......... Activity/Milestones ........................... ...... .......... Glossary of Definitions... .......... ............... ................. Regulations and Directives ........... ............ ............ Regulations/Directives Highlights ....................................... Specific Contractual Agreements ........................................ mons��� Project Director's Report I Page Number 3 1 2-3 4-8 Page 3 of 8 Pages TITLE OFCONTRACT: Contract Number: PT-06-03-18-01 Responsible Agency: Owasso Police Department Reimbursement Information (where check is to be Project Dep Chief Scott Chomb|eos [ ---': OH8U Funds Obligated: 40.000 Source of Other Funds: Total of(}HSO and Other Funds: 40.000 CONTRACT SUMMARY NARRATIVE SECTION —Other Funds [)b| $ The following pages of this CONTRACT SUMMARY NARRATIVE SECTION will contain: The Problem Identification, Project Goa|, Project D000hpdon. Equipment and Equipment JuaUfiuoUon. Evaluation, and Cost Assumption. The contract objectives must be time-framed and measurable. The narrative also needs to include personnel PROJECT GOAL The goal Of the Owasso Traffic Safety Initiative isbr reduce the number DfKAB crashes within the city's jurisdiction by1O% fnzrn30in20031032in2O06; and bJ increase the safety belt use rate kJd596 in 2006. (Current state rate is83.1Y6). The CU[rentKAB rate per 1U,OOUVMTis2.9O. PROBLEM IDENTIFICATION The City of Owasso is reputed as one of the fastest growing cities in Oklahoma. Th8o/tv experienced population g[0vUh of 86% from 1994 through 2004 (estimated at 23,689). Growth in t8iK[8StoU[8Dt business, schools and hospitals will likely result in additional traffic congestion and [D0k]FVehidecollisions. There iS great potential for additional crimes related k] alcohol consumption, 8s well. Between 13Q4and 2OO4. Owasso experienced 823U% increase |O the number Of reported motor vehicle collisions. These growth events have placed additional strain on the [JPD'S resources. The average ratio 0fpolice officers to 1,000 oiti28DS in the TU/S8 Metropolitan Area is 2.1. [)Vv8S3O'o [@UO is 1.5. According t0 the C)k|8h0nl8 Highway Safety Office, Owasso ranks #3 among cities for the number of KAB crashes per 10,000 Vehicle Miles Traveled /VK4T\ and #1iO the number 0f fatal collisions per 1O'0OO Vehicle Miles Traveled. Owasso ranks #5 in speed related crashes per 10,000 VMT. In order to address the current motor vehicle collision situation and reduce the future frequency Of injury andhat8|cn3SheS.(]vvaS3OiOt8ndok}uti|iZSDHSOfUDdS for equipment, overtime enforcement and public informational programs. m \uv,v4/ CONTRACT SUMMARY Contract No. PT-06-03-18-01 ___ Page 4 of 8 Paqes ITh8 Owasso Traffic Safety Initiative will be [DBO8ged to support the stated goal of reducing the number of KAB �crashes within the city's jurisdiction by1D% from 38|D20O3t032iD2OOO; and tV increase the safety belt use rate to 85%iD2006. This will be achieved by Owasso police officers working shifts outside their normal work Sch8dU|8s on @O overtime basis. Shifts will be scheduled i0 coincide with peak traffic hours; focusing on safety belt use and traffic yio|ahOUS that are most likely to result in motor vehicle collisions. Le, speeding, Sk}p sign/light running, aggressive driving and DUI/DWI violations. Officers will concentrate ffiei[ activities Vn locations identified aa high risk iUtenSeCdOUs and high risk traffic corridors. In order to effectively address speed related violations @tthese high risk locations, Owasso Police Department will use OHSO funded radar. The type radar requested is designed to meet ow specific traffic enforcement needs. in addition, officers will periodically conduct seat he|Kvehicle safety checks, in order to stress Occupant protection issues. A dual head radar units @$1383 Total cost: $12,447 7 sets rechargeable road flares @40O Total cost $2.8O0 Total Equipment cost: $15.247(C@ppedat(]HSD funded limit Of$15,ODO) The project di[eCi0rViUfuOlkshOnOnthk/rupmrtsdetai|iOg the number 0f overtime hours worked and the number cf | written traffic contacts issued, including the number 0fspeeding contacts, occupant pnDbaCUODs contacts and DU} arrests. The report will include the number and description ofP|&E events coDducted At � [ period, the Project Direct0rvviUsubnnitareportdeh8i|ingUlereSU|tSOfLhep jectgoa|kJdeur8gseihenunnberofKAB) 3rashes and will conduct a seat belt survey to determine if the goal of increasing seat belt use has been met. The Owasso Police Department will continue b] seek financial commitment from the city b] continue the traffic safeh/ ]RgeCt provided iD this grant once federal funding ceases. This can be aCCODlp|i3hedb,budg8dngCOrnOlitmSnts 'r | E)quipment and overtime costs, as well as through the solicitation of support and funding from the police and city / | adnnini3t[8�onand the city council. Grantee iSCVn�Uent the inCOn0egenerated through �nes and bonds gen8 b*dby .his project, inedditiontoth8effeutiveneoo0f1heQn3ntp jectbyfurthehngOurCnashreduntioneMbrts.vvi||bS | 3uffiCi8ntevidenoe tO solicit financial support for future self-funding of this program. | BUDGET SUMMARY Part I Page 5 of 8 Pages CONTRACT TITLE: Federal Fiscal Year: FY 06 PROGRAM AREA Owasso Traffic Enforcement Project Number: PT-06-03-18-01 ITEMS 7— COST CATEGORY 1St Quarter 2nd Quarter 3rd Quarter 4th Quarter Annual Total OCT NOV DEC MAR APR �MA Y JUN � JUL AUG SEP YTD L PERSONNEL I — -- -- ------ ------------ - - P 2,163 2,163 2,163 2,163 2,163 2,163 3,370 2,163 2,163 2,163 2.163 25,000 A. Salaries A B. Benefits P 0 A IL TRAVEL P 0 A. In-State Travel A P 0 B. Out-of-State Travel A Ill. OPERATING COSTS P A IV. CONTRACTUAL P COSTS 0 A V. EQUIPMENT P 15,000 15,000 A MONTHLY TOTAL P 0 17,163 2,163 2,163 2,163 2,163 2,163 3,370 2,163 2,163 2,163 2,163 1 40,000 A P=Planned Budget A = Actual Expenditures (To be completed by Project Director each month.) OHSO-P-2c (09/02) 1 Comment: Do not use commas when entering numbers. The cells are formatted to do that for you. Each cell ell will allow entry of six numbers. BUDGET DETAILS Page 6 of 8 Pages CONTRACT TITLE: Federal Fiscal Year: FY 06 PROGRAM AREA I Owasso Traffic Enforcement Project Number: PT-06-03-18-01 MONTH TOTALS COST APR MAY JUN JUL AUG SEP ANNUAL ITEMS DESCRIPTION OF EXPENDITURE ITEMS 1. A. Salary for overtime traffic enforcement & PI&E. Includes 1.45% benefit. (rate not to exceed 1 1/2 times the regular P 2,163 2,163 2,163 2,163 2,163 10,815 P 2,163 3370 2,163 2,163 2,163 2,163 25,000 V. Equipment P 15,000 15,000 9 radar units @ $1383 ea (total $12,447) A 7 sets rechargeable road flares @ $400 ea (total $2,800) Actual cost $15,247. Reimbursement capped at $15,000 P 15,000 1 A = Actual Expenditures (To be completed by Project Director each month.) o*so�c (0e/02) Comment. You can enter 6 numbers in each cell. Do not enter commas. The cells are formatted to do that for you. ACTIVITY I MILESTONES Page 7 of 8 Pages CONTRACT TITLE: Federal Fiscal Year: FY 06 PROGRAM AREA OWASSO TRAFFIC ENFORCEMENT Project Number: PT-06-03-18-01 I POLICE TRAFFIC SERVICES MILESTONES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL No. ACTIVITIES OCT NOV DEC JAN FEB MAR APR MAY JUN JUL I AUG SEP YTD 1. Hours of overtime traffic enforcement worked. P 77 77 77 77 77 77 118 77 77 77 77 888 A 2. Number of traffic citations & written warnings issued (target is two per hour or one DUI arrest for four hours). P 154 154 154 154 154 154 236 154 154 154 154 1776 A 3. Hours of overtime PAE worked. 4— P 4 4 4 4 4 4 8 l 4 4 4 4 48 A 4. Number of PI&E activities (to include media contacts, safety presentations, etc.). P 1 1 1 1 1 1 2 1 1 1 1 J 12 A 5. Conduct a seat belt survey near the end of the contract period. P I — x I A P = Projected Activities A = Actual Activities Accomplished (To be completed by Project Director each month.) OHSO-P-2e (12/02) ACTIVITY I MILESTONES Page 8 of 8 Pages CONTRACT TITLE: Federal Fiscal Year: FY 06 PROGRAM AREA OWASSO TRAFFIC ENFORCEMENT Project Number: PT-06-03-18-01 POLICE TRAFFIC SERVICES MILESTONES I st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YTD No. ACTIVITIES 6. Participate in national, regional, and state traffic safety initiatives as requested by the OHSO P 1 1 1 4 7. Project Director or designee to attend the annual Project Director's Class conducted by OHSO. P X A 8. Submit a copy of Single Audit Report or Letter of Exemption (See General Contractual Provisions, Page 7, No.22) P X 9. Provide certification of officers trained in SFST and certification/ training in use of OHSO funded equipment. P X A 10. Submit project evaluation summary to OHSO by November 1, 2006/ P X i A P = Projected Activities A = Actual Activities Accomplished (To be completed by Project Director each month.) OHSO-P-2e (12/02) W-11001 �011 =01-1 TO. HONORABLE MAYOR AND CITE' COUNCIL CITY OF OWASSO FROM- SHERRY BISHOP FINANCE DIRECTOR. SUBJECT- EMERGENCY SIREN FUND SUPPLEMENTAL APPROPRIATION DATE. September 169 2005 BACKGROUND: The Emergency Siren Fund is used to account for the per acre fee charged on all new plats as required by the subdivision regulations. The funds are used for the purchase of emergency sirens. A new siren system, installed in 2004 completely replaced all old sirens. Because the sirens are new, no replacements were anticipated and no expenditures were budgeted for FY 2005-2006 in the Emergency Siren Fund. This summer, a lightning strike destroyed one of the new sirens. The cost to repair the electrical wiring and replace and install the siren is estimated to be less than $8,000 but that estimate is not based on firm quotes. The siren from Total Radio, Inc. is quoted at $7,000. Quotes for electrical repairs have not yet been received. The current balance in the Emergency Siren Fund is $389828. The use of those funds is restricted by ordinance to the purchase of emergency sirens. Staff believes that the replacement of this siren would be an appropriate expenditure from the Emergency Siren Fund. The purchase is within the City Manager's authority for approval but there is no budget in the Emergency Siren Fund. Staff is requesting Council approval of a supplemental appropriation for the expenditure of $8,000 in the Emergency Siren Fund. COMMENDATI ®N; Staff recommends City Council approval of a supplemental appropriation increasing expenditures in the Emergency Siren Fund by $8,000. TO- HONORABLE MAYOR AND CITY COUNCIL CITY OF OASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT. PROPOSED CARRYOVER BUDGET DATE- September 16, 2005 BACKGROUND: In 1993, the City Council adopted a "Carryover Budget Policy." Each year since then, the City Council has approved a "carryover" supplemental appropriation. A "carryover" budget is a concept wherein a department's budgeted, but unexpended, funds from one fiscal year may be re- budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to encourage economy and efficiency in the use of public funds. Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's control and justify an increasing level of appropriations in subsequent fiscal years. In using this traditional philosophy, efforts to be efficient and save money often are "rewarded" by a reduction in future budgets. The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose it." Managers who save money from last year's budget have been rewarded by the possibility of a carryover appropriation to the new fiscal year budget. The approved FY 2005 -06 budget included a projected available fund balance for July 1, 2005 of $2,150,000 in the General Fund. That estimate was based on certain assumptions about revenues and spending that would occur through the end of the fiscal year. The actual fund balance on July 1 was $3,140,000, or $990,000 greater than the original estimate. That $990,000 is the basis for funding the carryover budget supplement in the General Fund. A carryover budget for street repair projects of $120,266 was approved by the city council on July 5, 2005. Carryover budget requests for the General Fund, the OPWA, the OPGA, the Fire Capital, and the Ambulance Capital funds were presented to the City Council and Trustees at the September 13, 2005 study meeting for discussion. The memorandum dated September 7, 2005 detailing that request is attached. Proposed Carryover Budget September 16, 2005 Page 2 of 2 QIIETS® The final budget carryover requests detailed on the attached Schedule of Budget Carryover Recommendations are summarized as follows: General Fund _w $818,319 Fire Capital Fund ee $8,644 Arribularice Capital Fund -- $212,350 OPWA Fund q® $217,647 OPGA Fund $15,000 _ A COMMENDATION. Staff recommends City Council approval of a budget amendment increasing: ® General Fund estimated available fund balance by $990,000, and appropriation for expenditures by $818,3199 and ® Fire Capital Fund estimated available fund balance and appropriation for expenditures by $8,644; and ® Ambulance Capital Fund estimated available fund balance and appropriation for expenditures by $212,350. Staff recommends OPWA Trustee approval of a budget amendment increasing the appropriation for expenditures by $217,647. Staff recommends OPGA Trustee approval of a budget amendment increasing the appropriation for expenditures by $15,000. ATTACHMENTS: 1. Schedule of Budget Carryover Recommendations 2. Memorandum dated September 8, 2005 N 1 1 ! Fund & Department Amount Projects General Fund- - Street $125,050 Grant Klatch - Sidewalk Light Tower Street Repair Projects (new request for additional $100,000) Street Repair Projects (previously approved for $126,266) Stormwater $214,606 Three Lakes Detention Project Main Street Drainage Project Meshek Engineering Review Information Systems $163,940 Finance Software Package & Personal Services GIS Parks $140,000 Grant batch - Restroom Elm Creek Lake Dredging Support Services $90,850 Old Central ADA Compliance City Ball Maintenance Project Gate Opener - Refuse Area Closed Circuit Security Camera Digital Projector & Conference Room Equipment Finance $28,700 Personal Services Conference Room Chairs Police $21,361 Grant Match - Vests Headset Microphones & Badges Bike Patrol Equipment Managerial $10,000 West Law Subscription, & Legal Office Furniture Human Resources $8,874 Character program Donation Community Center $8,678 Painting Community Development $6,260 Personnel Services Total General Fund $818,319 Fire Capital Fund $8,644 Phone System, Computer Cabling, Station #2 Ambulance Capital Fund $212,350 Ambulance OPWA_- Refuse $204,647 McNelius Truck ($150,000) 1996 International Truck Conversion Improve Cart Storage Wastewater $9,000 TV Inspect Sanitary Sewer Line, Hale Acres Recycle $4,000 Concrete Pad, Driveway Repairs, Storage Bldg OPWA Total $217,647 OPGA, Course Maintenance $15,000 Rough Mower rff 1f f 1 � TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF O FROM. t t } } ? RA CITY MANAGE I SUBJECT: BEQUEST FOR C ARRYaOVER BUDGET FY 05 -06 ATE: September 8, 2005 BACKGROUND: Annually, and subsequent to the "close out" of the previous fiscal year, the staff conducts an analysis of the financial reports to determine the "year -end " fiscal picture of each of the city's funds. One of the purposes of that analysis is to determine if funds remain for a 66carYy -over" appropriation. For several years, the city's management has utilized the concept of a carry-over budget as a means to promote a more efficient and effective use of tax dollars. Most govermnental entities are more inclined toward an unofficial policy that requires a department or agency to spend all appropriated funds or lose these funds, thus forcing managers, in effect, to spend all of their appropriation prior to the close of the fiscal year or face a reduction in the next year's allocations. Such a concept will almost always result in wasteful spending and the beginning of a breakdown in the organization's wise stewardship of tax dollars. Conversely, the application of a "carry-over" philosophy will encourage the responsible use of funds even during the closing days of the budget year. Utilizing this approach, a department director can make good spending decisions without fear that those decision will result in a reduced allocation of funds. In fact, wise spending decisions are rewarded by allowing the department's managers to prioritize their needs and focus their resources on those priorities. Faced with the choice of encouraging good fiscal decisions or encouraging "government as usual," the city chose to give managers the option of a carry -over budget. That concept has been in place for more than ten years and has proven its value as a management tool. REQITEST: The request is for City Council approval of a carry -over budget for FY 2005 -06. It includes requests for the General Fund and various other funds as described below. GENERAL FUND: Based on Ms. Bishop's review of the year end financial reports, the General Fund has funds in the amount of $990,000 available for carry -over. Of that amount, $633,275 is committed to projects and expenditures previously approved and initiated during the past fiscal year (Examples include the Three bakes Channel Improvements, FY 04 Street Repair Project, and the Old Central Code Compliance Project (Shown in Table 1). Additionally, departments have requested $51,310 in new carry-over requests (Shown in Table 2). Finally, the staff has jointly established priorities for the expenditure of $260,000 (Shown in Table 3). Those priorities include: A. $100,000 for additional street repair projects (This would bring the total street project funding for FY -05 -06 to $522,000, an increase of $386,000 over FY 0405), B. $ 100,000 for purchase and installation of a new financial software system that provides "on demand" financial information to department directors and staff as well as on -line purchasing ability and real-time data for use in decision making processes; C. $60,000 for an additional IT Employee to be assigned to special technology development applications to ensure priority technology challenges /opportunities are addressed without the day-to -day IT issues suffering (an example would be the selection, development, installation, and training coordination of the financial package referred to in (B) above or the development of a wireless emergency services capability). Finally, the staff recommends the remaining $45,000 available for carry-over be held as additional reserve until such time as a decision regarding a fuel adjustment appropriation can be made. Currently, the staff position relating to fuel cost (and projections of potential expenditures) is that the price is too volatile and unstable to make predictions or decisions. A very preliminary review indicates that an additional $40,000 to $50,000 could be necessary to cover the cost increase in fuel for the entire General Fund. By allowing the remaining available carry-over funds of $45,000 to remain, a more data based decision can be made in January when costs have hopefully stabilized and potential new sales tax revenues can be better evaluated. Tables 1, 2, and 3, attached for your information and review, show a summary of the carry-over requests for the General Fund by category and department. ADDITIONAL NOTES ® The available funding for a carry-over budget is determined by comparing the actual fund balance as of June 30, 2005 to the budgeted fund balance approved by the City Council on June 21, 2005. The result of that comparison has produced a potential $944,585 for carry-over consideration. ® At this point, the expenditure of $522,000 in street projects, in addition to ongoing street projects, and an anticipated Mingo and E. 86th Street North intersection projects, has led the staff to limit the request for additional street repair funding to $ 100,000. The Information Systems request are a staff priority and based on a desire for the Department Directors and key personnel to have easily accessible data available to assist in making rapid and accurate decisions. Additionally, the capability of having a fully integrated financial system that provides for on -line purchase orders, budget tracking, and work order tracking is considered to be a critical need if efficiency and productivity are to improve. Without doubt, this request carries the highest priority for all department directors. PWA 01'GA AND OTHE R FUNDS, The OPWA, OPGA, Fire Capital Fund and the Ambulance Capital Fund all have various projects that were approved or initiated during fiscal 2004 -2005 and were incomplete at the end of the year, Those carry-over budgets requests are detailed on Table 4. RECOMMENDATION: The staff is prepared to recommend City Council approval of a carry -over budget request that includes supplemental appropriations to the following funds and: General Fund: Street Department -- $251,316 Stormwater Department -- $214,606 Information Systems -- $163,940 Parks -- $140,000 Support Services -- $90,850 Finance Department -- $28,700 Police -- $21,361 Managerial -- $10,000 Human Resources -- $8,814 Community Center -- $8,678 Community Development -- $6,260 Total General Fund ®® $9449585 ®PWA Fund: Refuse -- $204,647 Wastewater -- $9,000 Recycle -- $4,000 Total ®PWA Fund $2179647 ®PGA Fund, Maintenance -- $15,000 Fire Capital Fund -- $8,644 Ambulance Capital Fund -- $212,350 ATTACHMENTS: 1 e Table 1 — General Fund, Previously Approved Projects from FY 04 -05 2e Table 2 — General Fund, New bequests for FY 05 -06 3, Table 3 — General Fund, Prioritized bequest Projects for FY 0506 4, Table 4 — OPWA, ®PGA and other Fund Requests Table 1 General Fund, Previously Approved Projects from FY 2004 -2005 Department Funding Requested Project Street $151,316 Grant Match m Sidewalk Street Repair Projects Light Tower Stosmwater $214,606 'Three Lakes Channel Improvements Main Street Drainage Project Meshek Engineering Review Police $ 16,561 Grant Match — Vests Headset Microphones Parks $ 140,000 Grant Match — Restroom Elm Creek Lake Dredging Support Services $85,600 Old Central ADA Compliance City Hall Maintenance Project Gate Opener — Refuse Area Information Systems $3,940 GIS Finance $3,700 Conference Room Chairs Human Resources $8,874 Character program Donation Community Center $8,678 Painting Total Amount Requested $633,275 Table 2 General Fund, New Requests for FY 20052006 Department Funding equested Pr9ject Police $4.,800 Bike Patrol Equipment Badges Support Services $5,250 dosed Circuit Security Camera Digital Projector Conference Room Equipment Community Development $6,260 Personnel Services Finance $25,000 Personnel Services Managerial $ 10,000 Jest Lave Subscription Furniture — Legal Office Total i - - u $51,310 WWI Information Systems $100,000 Finance Software Package $00,000 Personnel Services `Fetal Amount Requested $260,000 Table 4 OPWA, OPGA and other Fund Requests NWIS Department Funding Requested Pr9ject OPWA -- Refuse $ 150,000 McNelius Truck $52,897 1996 International Truck Conversion $ 1,750 Improve Cart Storage Wastewater $9,000 TV Inspect Sanitary Sewer Line, hale Acres Recycle $4,000 Concrete Pad, Driveway Repairs, Storage Bldg OPWA 'Total $217,647 OPGA, Course Maintenance $15,000 Rough Mower Ambulance Capital Fund $212,350 Ambulance Fire Capital Fund $5,007 Phone System $3,637 Computer Cabling, Station #2 Total Amount Requested $453641 TO: THE HONORABLE MAYOR AND CITY COUNCIL, CITY OF OWASSO FROM: O MAN�GUEI CITY SU JECI a "4-TO -FIX THE COUNTY" PROJECT RE SOLUTION DATE: September 16, 2005 BACKGROUND. As you are aware, Tulsa County Commissioners have been looking into the possibility of calling an election in order to extend the "4" -to -Fix the County" sales tax. The "4 -to -Fix the County" sales tax funded the recently completed widening project on E. 76th Street North to US Highway 75. The County Commnission has now called an election for December 13, 2005 to ask voter approval of a five year extension of the "4 -to -Fix the County" Capital Improvement Program. The "4 -to -Fix the County" sales tax extension will be on the same ballot with the Cellular 911 issue. The current Tulsa County "4 -to -Fix the County" sales tax is .167 cents and that amount is anticipated to remain the same. The staff believes it is important for our City to make an early request to the County for inclusion of a priority project to be placed on the list of potential projects for County consideration. During the past several months, our discussions have centered on asking for the widening of E. 86th Street North from Highway 75 to Main Street in Owasso. This project is one that meets the criteria for funding and is a priority for the City of Owasso's long term transportation plan. The City's Capital Improvements Committee has considered the E. 86th Street North Widening Project in terms of need and funding strategy (using "4 -to -Fix the County" funding) and developed consensus that the City Council should recommend it to the County. The staff believes the E. 86th Street North Widening Project to be a "perfect fit" for "4 -to -Fix the County" funding. It should be noted that funding for these types of street projects are difficult, thus taking advantage of this opportunity may well be our "best shot" to widen E. 86th Street North in the foreseeable future. Resolution No. 2005 -13 September 16, 2005 Page 2 of 2 COMMENDATION: Staff recommends the E. 86`}' Street North Widening Project as our community's priority for "4 -to -Fix the County" funding and recommends City Council approval of resolution No. 2005 -13, requesting the County to include that project on the final list of identified projects to be considered by voters on December 13, 2005. ATTACHMENT: 1. Resolution No. 2005 -13 RE' SOLUTION NUMBER 2005 -13 WHEREAS, the City of Owasso, Oklahoma, is one of the fastest growing communities in the state of Oklahoma; and, WHEREAS, proper planning and development of major transportation infrastructure improvements is essential to the safe movement of an increasing amount of vehicular traffic, as well as, the orderly growth and economic development of not only the City of Owasso, Oklahoma, but also a significant portion of the northern Tulsa County, Oklahoma; and, WHEREAS, presently there exists a need for substantial transportation infrastructure improvements to a major transportation corridor serving the City of Owasso, Oklahoma and northern Tulsa County, Oklahoma, such improvements consisting of widening E. 86`1' Street North between U.S. Highway 75 and Main Street, Owasso; and, WHEREAS, it is recognized that present local, county, and state funding availability is not sufficient to meet the foregoing designated major transportation infrastructure improvement needs; and, WHEREAS, it is likewise recognized that present local, county, and state funding availability is not sufficient to accomplish the widening and improvements of E. 86`h Street North to a four lane road between U.S. Highway 75 and Main Street, Owasso; and, WHERE, AS, however, it is recognized that E. 86`h Street North improvements are a vitally needed major transportation infrastructure improvement for the City of Owasso, Oklahoma, and northern Tulsa County, Oklahoma; and, WHEREAS, it is determined that the most immediate major transportation infrastructure improvement that would presently provide the greatest beneficial impact in terms of enhanced safety for vehicular traffic movement as well as orderly growth and economic development for the City of Owasso, Oklahoma, and portions of northern Tulsa County, Oklahoma, in proximity thereto, would be the widening to a four lane road of E. 866' Street North between U.S. Highway 75 and Main Street, Owasso. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CIY OF OWASSO, OKLAHOMA, that the widening of E. 86h Street North between U.S. Highway 75 and Main Street, Owasso, is hereby established as the major priority transportation infrastructure improvement for the City of Owasso, Oklahoma, as well as, portions of northern Tulsa County, Oklahoma, and that the City should actively pursue private and public sector support and the appropriate funding to expedite the construction of such major transportation infrastructure improvement for this major transportation corridor; and, that such project be recommended to the Tulsa County Board of Commissioners for priority funding from proceeds of any extension of the "4 -to -Fix the County" Sales Tax Capital Financing Program. APPROVED AND ADOPTED this 20`x' day of September, 2005, by the City Council of the City of Owasso, Oklahoma. By: ATTEST. Sherry Bishop, City Clerk Julie Trout Lombardi, City Attorney Craig Thoendel, Mayor \ } : / \} } . .: : !`/ \\ { � \ ��(, i/� �) � � , ! � � . . � ` ! , { . \ i )� ` � ` �� ^ - � _ \ \ � i \ % ) ) ,y ! , . : _ :<z: �> \ : , r :: :�< S « (� > : � \ } :3 . � � ` U. WHEREAS, The City of Owasso is proud to recognize individuals and organizations who give tirelessly of themselves for the betterment of the community, who promote character and spiritual values; and, WHEREAS, Bethel Baptist Church of Owasso is rejoicing as they celebrate their fiftieth year and continued commitment to serve their community. A Jubilee celebration has begun to honor ca congregation who love each other, sacrifice for each other and care for each other, recognizing that spiritual values and character is the cornerstone for a morally solid city, state, and government; and, WHEREAS, In July of 1955, thirty three people gathered in nearby homes for Sunday school and Training Union Classes, with a garage serving as the meeting place for worship services, thus the beginning of Bethel Baptist Church. Throughout the remaining summer months, a permanent house of worship was constructed sand oil the first Sunday in December, 1955 services were held in the new building. WHEREAS, For hcdf of a centurv, the Bethel congregation have shared a vision for Owwasso. The courage of their , faith and their consistent outreach to the community has developed lasting relationships and continues to provide hope and faith to many families in the Owasso area. NOW, THEREFORE, 1, Craig Thoendel, by virtue of the authority vested in Inc as Mayor of the City of Owasso, do hereby proclaim Sunday, September 25, 2005 as ITV WITNESS THEREOF, .1 have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 20" day of September, 2005. Craig Thoendel, lllayor -Please I - Please print your name if you Desire to address the Council on an agenda item. Wasc, a-" Name nda Itern # I 0 7. Q 10. 11. 12