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Home My WebLink About2005.09.06_OPWA AgendaWill Ma, W tea 9 TYPE OF MEETING: Regular DATE: September 6, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the y Clerk and posted at City Hall at 5:00 p.m. _6-n Friday, September 2, 2005. ) / V--- Ju lann M. Stevens, Admio strative Assistant J 1. Call to Order Chairman Thoendel 2. Flag Salute 1 Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the August 16, 2005 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B C. Acknowledgment of receiving the monthly FY 2005 -2006 budget status report. Attachment # 4 -C S: W gendas \OP WA \2005 \0906. do Owasso Public Works Authority September 6, 2005 Page 2 PUBLIC HEARING DWSRF PROJECT NO. P40- 3007218 -01 -2004 5. The Trustees of the Owasso Public Works Authority will conduct a public hearing to receive input from the public and discuss proposed improvements to the Authority's water distribution and storage facilities as set forth in the planning and environmental information document on file. In conjunction with the planned project discussion, alternatives to the proposed improvements and the associated costs, as well as, potential environmental impacts of the project will be discussed. Ms. Stagg Attachment #5 A public hearing will be held for the purpose of receiving recommendations and citizen input. 6. Consideration and appropriate action relating to a request for Trustee certification that a public hearing was held on September 6, 2005 for the purpose of receiving citizen input regarding the Environmental Information Document. Ms. Stagg Attachment #5 Staff will recommend Trustee certification that a public hearing was held on September 6, 2005 for the purpose of receiving citizen input regarding the Environmental Information Document for the proposed water improvements as set forth in Drinking Water State Revolving Funds Project No. P40- 3007218 -01 -2004. 7. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2005 -02. Ms. Stagg Attachment #5 Staff will recommend Trustee approval of Resolution No. 2005 -02, a resolution adopting the revised Environmental Information Document for the proposed water improvements as set forth in Drinking Water State Revolving Funds Project No. P40- 3007218 -01 -2004. S. \Agendas \OP WA \2005 \0906. doe Owasso Public Works Authority September 6, 2005 Page 3 8. Report from OPWA Manager. 9. Report from OPWA Attorney. 10. New Business. (Mew Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11. Adjournment. S \Ageridas \OP W A \2005 \0906.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 16, 2005 The Owasso Public Works Authority met in regular session on Tuesday, August 16, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5 :00 p.m. on Friday, August 12, 2005. ITEM I . CALL TO ORDER Chairman Thoendel called the meeting to order at 7:41 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT ABSENT Craig Thoendel, Chairman Steve Cataudella, Nice Chair Brent Colgan, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 2, 2005 Regular Meeting B. Approval of Claims C. Acknowledgement of receiving the monthly FY 2005-2006 budget status report. D. Approval of a contract for the purchase of water meters for Fiscal Year 2005® 2006. Owasso Public Works Authority August 16, 2005 Ms. Kimball moved, seconded by Mr. Colgan, to approve the OPWA Consent Agenda with claims totaling $101,744.99 and payroll claims totaling $61,608.84; and approval of a contract to Water Products of Oklahoma, Inc. of Owasso, Oklahoma for the purchase of %" x 3/4" water meters at $92.00 each, 1" water meters at $163.98 each, 1 %2" water meters at $320.00 each, and 2" meters at $440.00 each. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 -0. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE BARNES ELEMENTARY SCHOOL SANITARY SEWER PAYBACK AGREEMENT AND AUTHORIZATION OF THE CHAIRMAN TO EXECUTE ALL NECESSARY DOCUMENTS Ms. Stagg presented the item. Mr. Cataudella moved, seconded by Ms. Kimball, for Trustee approval of the Barnes Elementary School Sanitary Sewer Payback Agreement and authorization of the Chairman to execute the agreement between the Owasso Public Schools and the Owasso Public Works Authority. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 ®0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE WATER SUPPLY AGREEMENT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND THE CITY OF TULSA Mr. Ray and Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Colgan, for Trustee approval of the Water Supply Agreement between the Owasso Public Works Authority, City of Owasso, Tulsa Metropolitan Utility Authority, and the City of Tulsa, conditional to the attachment of a letter from the City of Tulsa stating the construction of the waterline needed to supply the newly constructed Owasso water tower will be completed as scheduled; and that the Chairman of the Owasso Public Works Authority be authorized to execute all documents necessary to the implementation of such contract. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carded 4 -0. 1i Owasso Public Works Authority August 16, 2005 Ms. Stagg presented the item, Mr. Cataudella moved, seconded by Mr. Colgan, for Trustee approval of a change order to the contract between the OPWA and McNcilus Truck & Manufacturing Company of Hutchins, Texas in the amount of $4,450.00 for the purpose of installing an additional tipping device; and Trustee approval of a supplemental appropriation in the amount of $60,000.00 to a) fund the change order, b) purchase and install tipping devices on one existing refuse vehicle, and repair tipping devices on an additional existing refuse vehicle, and c) fund the employment of one additional laborer. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 ®0. None None ITEM 10. NEW BUSINESS None I Owasso Public Works Authority ITEM 11. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Cataudella, to adjourn. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:02 p.m. Pat Fry, Minute Cleric 4 August 16, 2005 Craig Thoendel, Mayor trtrr, VENDOR DESCRIPTION AMOUNT OFFICE DEPOT OFFICE SUPPLIES 35.13 WAL -MART COMMUNITY STAMP PAD /CALCULATOR 197 OFFICE DEPOT OFFICE SUPPLIES 271.13 OFFICE DEPOT OFFICE SUPPLIES 137.42 CDW GOVERNMENT UPGRADE LICENSES 127.39 WAL -MART COMMUNITY FILM /OPERATING SUPPLIES 67.41 WAL -MART COMMUNITY OPERATING SUPPLIES 1.83 SAMS CLUB OPERATING SUPPLIES 99.45 TREASURER PETTY CASH REFERENCE BOOKS 66.96 CULLIGAN OF TULSA BOTTLED WATER 36.48 WAL -MART COMMUNITY JANITORIAL SUPPLIES 5.42 TERMINIX PEST CONTROL 44.00 RIDGWAYS DOCUMENT COPIES 255.18 SOUTHWESTERN BELL PHONE USE 18.34 SOUTHWESTERN BELL PHONE USE 228.77 TREASURER PETTY CASH EMPLOYEE RECOGNITION 26.92 OKLA TRANSPORTATION AUTHORITY PIKEPASS PIKE PASS 6.70 ADMINISTRATION DEPT TOTAL 1,432.50 ALL COPY SUPPLIES PRINTER TONER 50.00 MCLAURIN, OSCAR METER READINGS 265.39 OLINGHOUSE, DAVID R. METER READINGS 593.10 MEYER, MARK METER READINGS 586.80 DINKINS, TYRONE METER READINGS 372.75 BALSIGER, KATHLEEN A METER READINGS 152.55 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES 1,009.16 UTILITY BILLING DEPT TOTAL 3,029.75 WATER PRODUCTS METER SET SUPPLIES /MARKING FLAGS 12,857.99 UTILITY SUPPLY METER SET MATERIALS 1,752.25 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 96.93 GEORGE & GEORGE SAFETY OPERATING SUPPLIES 23.90 TEST BORE HYDRANT EVALUATION 680.00 TWIN CITIES READY MIX CONCRETE /MAINT SUPPLIES 487.00 MILL CREEK LUMBER & SUPPLY FORM LUMBER 28.38 WATER PRODUCTS MAINT SUPPLIES /LEAK REPAIRS 2,376.98 BROWN FARMS SOD SOD 27.50 ANCHOR STONE SCREENING 186.42 LOWES COMPANIES COUPLING 15.76 UTILITY SUPPLY HYDRANT /LEAK REPAIR 2,229.11 TREASURER PETTY CASH MAINT SUPPLIES 6.52 CITY OF TULSA UTILITIES SERVICES PURCHASED WATER 280,231.64 WASHINGTON CO RWD 3 WATER 130.03 BAKERS TRENCHING BORING - 96TH /97TH E AVE 600.00 EQUIPMENT ONE RENTAL -TRAC HOE /AIR COMPRESSOR 594.00 METROCALL PAGER USAGE /BATTERIES 85.67 CDW GOVERNMENT UPGRADE LICENSES 127.39 DELL MARKETING L.P. DESKTOP COMPUTER 985.51 WATER DEPT TOTAL 303,522.98 VENDOR DESCRIPTION AMOUNT HACHC3MPANY LAB SUPPLIES 104.30 SAMS CLUB OPERATING SUPPLIES 45.70 UN|F|RSTC0RPDRAT0N UN|FDRk88/PROTCLOTH|NG 114.09 ARMY NAVY SURPLUS HIP WADERS 09.98 GEORGE & GEORGE SAFETY OPERATING SUPPLIES 23.00 COMP USA REPLACEMENT VIDEO CARD 37.13 L0VVESCOMPAN|E8 WATERING SUPPLIES 100.88 GR4|NGER D0LLB|T7FU8E 20.34 GROW BURL|NGAME K8A|NTSUPPL|ESK}|L 23.88 GREEN COUNTRY TESTING AMMONIA TESTING 40.00 HUTHER&ASSOCIATES AMMONIA TESTING 1.135.00 WASTE MANAGEMENT OFOKLA SLUDGE REMOVAL 1.532.62 METROCALL PAGER USAGE 20.04 SOUTHWESTERN BELL PHONE USE 0.82 SOUTHWESTERN BELL PHONE USE 80.55 ACCURATE ENVIRONMENTAL. TRAINING-CARTER 100.00 ACCURATE ENVIRONMENTAL EXAM FEE 10.00 DEO WATER QUALITY TRAINING-KXCKN|GHT 40.00 O&4N| WATER CONSULTANTS TURB|D|METER 220350 VVVV TREATMENT PLANT DEPT TOTAL 5.848.84 (}VVASS0STAFF|NG TEMP STAFF 1.07847 UN|F|RCTC0RPORAT|ON UN|FORMS/PR0TCLOTH|NB 18524 GEORGE & GEORGE SAFETY OPERATING SUPPLIES 23.00 ANCHORSTONE SCREENING 22231 ATVV8ODS TOOLS 308.35 OKLAHOMA NATURAL GAS 07/05 USAGE 108.55 TERM|N|X PEST CONTROL 45D0 SOUTHWESTERN BELL NON'PLEXAF-3718853 5136 SOUTHWESTERN BELL NON-PLEXAR-3715244 51.48 SOUTHWESTERN BELL NON-PLEXAR-3710498 50.82 METROCALL PAGER USAGE 1028 WASTEWATER DEPT TOTAL 2.203.77 UN|F|R8TCORPORAT|ON UN|F0RM8/PROTCLOTH|NG 8346 GEORGE & GEORGE SAFETY OPERATING SUPPLIES 23.80 TREASURER PETTY CASH K4A|NT8UPPL|ES 3.20 TREASURER PETTY CASH TOOLS 7.01 US CELLULAR CELL PHONE USAGE -10.02 TREASURER PETTY CASH PHONE SERVICE 35.00 METROCALL PAGER USAGE 2849 SOUTHWESTERN BELL PHONE USE 18.11 WASTE MANAGEMENT 0FOKLA TIPPING FEES 11.005.84 DELL MARKETING LP. DELL 0PT|PLEXCOMPUTER 1,390.66 REFUSE DEPT TOTAL 13,175.41 UN|F|RSTCORPORAT|ON UN|FORK4S/PR0TCLOTH|NG 06.84 SOUTHWESTERN BELL PHONE USE 0.15 SOUTHWESTERN BELL PHONE USE 18.11 WASTE MANAGEMENT 0FOKLA TIPPING FEES 2'524.05 WASTE MANAGEMENT OFTULSA TIPPING FEES 4,208.57 RECYCLE DEPT TOTAL 6'806.32 T��• JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK RCB I°RUST SERVICES HOME DEPOT USA DESCRIPTION AMOUNT OPWA OPERATING FUND TOTAL 336,117.57 FAP -01 - 0003 -L 6,027.20 FAP -04- 0006 -L 21,905.56 FAP - 92- 107 -LB 4,348.70 ORF -01- 0002 -L 10,523.37 ORF- 02- 0017 -L. 10,190.79 ORF- 99-008 -L 3,103.83 CAPITAL- IMPROVEMENTS FUND TOTAL � 56,099.45 SERIES 2004 NOTE 134,706.25 DEBT SERVICE MONTHLY PAYMENTS 5,573.15 OPWA SALES TAX FUND TOTAL _ 140,279.40 OPWA GRAND TOTAL 532,496.42 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING D1TE DEPARTMENT OVERTIME TOTAL. EXPENSES EXPENSES OPWA Administration 0.00 $15,471.21 Utility Billing 0.00 4,467.79 Refuse 2,093.35 9,920.57 'Rocy'cle Center 33.63 ---------- - -- ------ - CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2005 -2006 Statement of Revenues & Expenses As of August 31, 2005 OPERATING EXPENSES: Personal services MONTH YEAR 363,477 Other services TO -DATE TO -DATE BUDGET OPERATING REVENUES: - TOTAL OPERATING EXPENSES 595,521 Water 642,276 905,257 2,660,000 Wastewater 94,836 190,171 1,090,000 Refuse & recycle 87,374 167,410 983,000 Other fees 38,720 83,535 470,000 Interest & other 2,278 4,327 19,500 TOTAL OPERATING REVENUES 865,485 1,350,699 5,222,500 OPERATING EXPENSES: Personal services 135,379 Materials & supplies 363,477 Other services 89,016 Capital outlay 7,648 Debt service - TOTAL OPERATING EXPENSES 595,521 REVENUES OVER EXPENSES 269,964 TRANSFERS OUT (25,000) NET INCOME (LOSS) 244,964 WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance 232,607 1,685,520 533,302 2,355,743 105,046 714,065 7,648 309,500 878,603 5,064,828 472,096 157,672 (50,000) (300,000) 422,096 (142,328) 1,050,305 1,000,000 1,472,401 857,672 PERCENT OF BUDGET 34.03% 17.45% 17.03% 17.77% 22.19% 25.86% 13.80% 22.64% 14.71% 2.47% 17.35% 16.67% M111 t 7d131> M To. HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: ANA C. STAGG, P.E. PUBLIC WORICS DIRECTOR DATE® August 29, 2005 BACKGROUND: Phase II of the Water System Improvements Plan continues the construction of improvements as detailed in Phase I of the City of Owasso Water System Capital Improvements Plan (Water Master Plan prepared in 2001). Specifically, this project includes the construction of an 18 million - gallon- per -day (ultimate capacity) booster pump station and over two miles of water transmission main. As originally planned, the water transmission main would connect a new master meter to the City of Tulsa 24 -inch transmission main on East 76th Street North. A new 30 -inch transmission main was to be constructed to transport water from the new master meter to a new booster pump station, where it was to be pumped to the elevated storage tank (see Attachment A). This pump station was originally proposed to be located at McCarty Park south of East 86th Street North. The elevated water storage tower was to be located at its constructed location - south of East 106th Street North, mid section between Mingo Road and Garnett Road. This design and the Environmental Information Document prepared to accompany it were presented to the Trustees on November 18, 2003 and a public hearing was held at that meeting. The Trustees approved Resolution No.2003 -14 for the adoption of the Environmental Information Document for the proposed water improvements at that time. Early in 2004, the City of Tulsa decided to advance a 36-inch water transmission line north from the Mohawk Water Treatment Works to East 106th Street North. In response to that decision, City of Owasso Public Works, along with its consultants (Benham), amended the original Water System Improvements design. These amendments included the relocation of the booster pump station from McCarty Park to the base of the new water storage tank and a realignment of the 30- inch supply line from the Tulsa connection to the new tank. The new line would extend along East 106th Street North to the ultimate alignment of the Tulsa line. Throughout 2004, this Environmental :fnfoimation Document Water System Improvements (Phase II) Page 2 of 3 alignment shifted as Tulsa Public Works and the Tulsa metropolitan Utility Authority investigated both the right-of-way and constructability issues of the design. By February 2005, an alignment along North Sheridan Road was finalized and Owasso Public Works Authority authorized Benham to complete a design for two additional miles of 30 -inch transmission line along East 106th Street North from North Mingo Road to a new master meter connection at the intersection of East 106th Street North and North Sheridan Road (see Attachment B). The total estimated constriction cost for the improvement package is approximately $8,000,000. Price bid for components currently under construction, including the water storage tower and. Phase I transmission lines, is approximately $3,750,000. The project will be partially funded by the Department of Environmental Quality (DEQ) Drinking Water State Revolving Fund, supplemented by $4.5 million from Tulsa County Vision 2025 Funding. ENVIRONMENTAL INFORMATION DOCUMENT: As required by DEQ, an Environmental Information Document was originally prepared by our consultants (Benham) to summarize the potential environmental impact which may be caused by the construction of improvements. The planning document (dated September 2003) concluded that the project will cause no significant environmental issues. A resolution (Resolution No. 2003 -14) adopting this Environmental Information Document was approved by the Trustees on November 18, 2003. Because the design for the Water System Improvements has changed substantially since that approval, Benham has prepared an amended Environmental Information Document (dated June 2005). As was the case with the original planning document, Benham found no need to significantly alter the proposed design alternatives for environmental reasons. In compliance with DEQ requirements, a Public Hearing must also be held to discuss the findings of the revised and amended Environmental Information Document and address the changes in design and alignment. Notice of Public Hearing (see Attachment C) was published in the Tulsa World on July 24, 2005. A copy of the planning document has been on file and available for public inspection at the City of Owasso Public Works Department, 301 West 2nd Avenue, Owasso, Oklahoma. A Resolution adopting the Environmental Information Document (see Attachment D) and a certification that a public hearing was conducted are required by DEQ. COMMENDATIONS: Staff recommends Trustees approval of Resolution No.2005 -02 for the adoption of the revised and amended Environmental Information Document for the proposed water improvements set forth in Drinking Water State Revolving Fund (DWSRF) Project No.P40- 3007218 -01 -2004; and Trustees certification, by motion, that a public hearing was held on September 6, 2005, and that the hearing was in conformance with the Notice of Public Hearing attached hereto and published in the Tulsa World on July 24, 2005. Enviromnental Information Document Water System Improvements (Phase 11) Page 3 of 3 ATTACHMENTS. A. Water System Improvements (Phase 11) Map (Original Plan) B. Water System Improvements (Phase 11) Map .Affidavit of Publication -- 'Tulsa World D. Resolution No. 2005 - -02 Owasso Public Works Department 301 West 2nd Street Owasso, OK 74055 918.272.4959 918.272.4996 www.cityofowasso.com 2 E I 9 Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com Mll 0 raffilmolpfirilm f. NOTICE OF PUBLIC HEARING PUBLIC WORDS AUTHORITY DWSRF PROJECT NO. P40- 3007218 -01 -2004 The Owasso Public Works Authority will hold a public hearing at 6:30 P.M. CDT on September 6, 2005 at Council Chambers, Old Central Building, 109 North Birch, Owasso, Oklahoma. The hearing is to discuss proposed improvements to the Authority's water distribution and storage facilities, alternatives to the proposed improvements and their associated costs. Another purpose of the hearing is to discuss the potential environmental impacts of the project and the alternatives. The proposed project is identified in the Planning and Environmental Information Document and includes a booster pump station to be located in the base of the elevated storage tank, associated controls and appurtenances and transmission main from the current terminus of the transmission system to a new connection to the City's water supply. The Planning document, which includes environmental information, is on file and available for public inspection at the City of Owasso Public Works Department, 301 West 2nd Avenue, Owasso, Oklahoma. These documents provide a detailed description of the project cost, financing information, cost to users, alternatives considered and environmental effects. The public is invited to attend. /s/ Sherry Bishop Authority Secretary wit1► g 1 L YE 1 7 OWASSO PUBLIC WORKS AUTHORITY CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2005 -02 A RESOLUTION FOR THE ADOPTION OF THE PLANNING AND ENVIRONMENTAL INFORMATION DOCUMENT FOR THE PROPOSED WATER IMPROVEMENTS (PHASE II) SET FORTH Iii DRINKING WATER STATE REVOLVING FUND (DWSRF) PROJECT NO. P40d3007218 -01 -2004. WHEREAS: Said document is dated June, 2003 and was prepared by The Benham Companies, Inc. WHEREAS: The Authority sets forth the intent to construct, operate, and maintain such proposed facilities in accordance with state and federal requirements if said facility is approved and funded with a loan from the Drinking Water State Revolving Fund. 1r 11 Jill [11 �,1r1, THAT: The Authority hereby further certifies that a public hearing was held on September 6, 2005; and THAT: The hearing was in conformance with the Notice of Public Hearing attached hereto and published in the Owasso Reporter on the 24`t' day of July, 2005; and THAT: The hearing was in conformance with the requirements of the Oklahoma Open Meeting Act, 25 O.S. Section 301 et seq. APPROVED AND ADOPTED this 6`t' day of September, 2005 by the Owasso Public Works Authority, City of Owasso Oklahoma. Craig Thoendel, Chair ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney