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Home My WebLink About2005.09.20_OPWA AgendaTYPE OF MEETING: Regular DATE: September 20, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the C�i V Clerk and posted at City Hall at 5:00 p.m. Friday, September 16, 2005. jf t /u ay n n .g S/ t ej vens, Adm i stJan t . 'Pistrative Ass 1. Call to Order Chairman Thoendel 1 Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the September 6, 2005 Regular Meeting. Attachment # 4 -A B. Approval of Claims. Attachment # 4 -13 S AAgendas \OP WA \2005\0920.doc Owasso Public Works Authority September 20, 2005 Page 2 5. Consideration and appropriate action relating to a request for `trustee approval of a supplemental appropriation to carryover unexpended funds from the FY 2004-2005 budget to the FY 2005-2006 budget. Ms. Bishop Attachment #5 Staff will c ne A Trustee � ra o it ; 1 , - d t i-, Owasso a re mris�nu upFry I va a budge, aaiaaiac�meli0 InercaSing tII arwa�Si� Public Works Authority appropriation for expenditures by $217,647. 6. Deport from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. S: \Agendas \OP WA \2005 \0920. dm OWASSO PUBLIC WORDS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 6, 2005 The Owasso Public Works Authority met in regular session on Tuesday, September 6, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, September 2, 2005. ITEM 1. CALL TO ORDER Chairman Thoendel called the mecting to order at 7:41 p.m. The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Craig Thoendel, Chairman Brent Colgan, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Vice Chair ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 16, 2005 Regular Meeting B. Approval of Claims C. Acknowledgement of receiving the monthly FY 2005 -2006 budget status report. Owasso Public Worla Authority September 6, 2005 Ms. Kimball moved, seconded by Mr. Colgan, to approve the OPWA Consent Agenda with claims totaling $532,496.42 and payroll claims totaling $60,413.58. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. ITEM 5. PUBLIC HEARING. DWSRF PROJECT NO. P40- 3007218 -01 -2004 The Trustccs of the Owasso Public Works Authority conducted a public hearing to receive input from the public and discuss proposed improvements to the Authority's water distribution and storage facilities as set forth in the planning and environmental information document on file. Ms. Stagg presented the item and then asked for any questions from the audience. There were no questions. The hearing was then declared closed. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE CERTIFICATION THAT A PUBLIC HEARING WAS HELD ON SEPTEMBER 6, 2005 FOR THE PURPOSE OF RECEIVING CITIZEN INPUT REGARDING THE ENVIRONMENTAL INFORMATION DOCUMENT Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Colgan, for Trustee certification that a public hearing was held as stated above. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF RESOLUTION NO. 2005 -02 Ms. Stagg presented the item. Mr. Colgan moved, seconded by Mr. Guevara, for Trustee approval of Resolution No. 2005 -02, a resolution adopting the revised Environmental Information Document for the proposed water improvements as set forth in Drinking Water State Revolving Funds Project No. P40- 3007218 -01 ®2004. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. N Owasso Public Works Authority ITEM 8. REPORT FROM OPWA MANAGER None ITEM 9. REPORT FROM OPWA ATTORNEY None TTEM 10, NEW BUSINESS None ITEM 11. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Guevara, to adjourn. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 - -0 and the meeting was adjourned at 7:50 p.m. Pat Fry, Minute Cleric Septefnber 6, 2005 Craig Thoendcl, Mayor VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DEPOSIT REFUND 133.68 REFUND TOTALS -------- OFFICE DEPOT OFFICE SUPPLIES 15.10 VV0RDCOM PAPER 73.20 VVAL'K8ARTSOK8MUN|TY COFFEE F|LTER8 17.34 AEP/P8O 08/05 USE 1.208.78 OKLAHOMA NATURAL GAS 08/05 USAGE 27.62 TRUGREENLANDCARE LANDSCAPEMA|NT 130,00 IKON OFFICE SOLUTIONS COP|ERMA|NT 132.03 SOUTHWESTERN BELL PHONE USE 230.48 TREASURER PETTY CASH MEETING EXPENSES 88.02 AMERICAN WATER WORKS ASSOC MEK8BERSH|PDUES'STAGG 130.00 ADMINISTRATION DEPT TOTAL -------- -,1-.... LANDMARK BUSINESS SYSTEMS CALCULATOR 189.00 RODR|GUEZ.V|CTOR METER READINGS 87.30 BALS|GER. KATHLEEN A METER READINGS 145.80 D|NK|NS.TYR0NE METER READINGS 355.50 0L|NGHOUSE, DAVID R. METER READINGS 505.80 KXEYER.MARK METER READINGS 513.00 ARR|N8TON.TOM METER READINGS 127.80 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES 276083 UTILITY BILLING DEPT T�]TAL --��- 4._ 1.'_ GEORGE& GEORGE SAFETY KXA|NTSUPPL|ES 54.10 L0VVESCOMPAN|ES VVATERTHERK40S 22.98 BLUEBOOK-USA CHARTS 32.60 WATER PRODUCTS METER SETS 887.97 VVAL-MART C0MMUN|TY FIRST AID SUPPLIES 79.57 GEORGE & GEORGE SAFETY UN|FOR&4S/PR0TCLOTH|NG 50.01 UN|F|RGTCORPORAT|ON UN|F(}RK4G/PR0TCL0TH|N8 72.12 FLOVVSERVE US TRANSDUCER-WATER TOWER 450.70 TWIN CITIES READY MIX C0NCRETE'DRA|N/8TREETREPA|R 790.50 WATER PRODUCTS LEAK REPAIRS 1.100.38 CITY GARAGE CITY OF 0WAGGO VEHICLE MA|NT 2.177.20 FUELMAN FUEL 1.809.85 AEP/P80 0805 USE 393.57 BAKERS TRENCHING ROAD BORE METER SET 300.00 SOUTHWESTERN BELL N0N'PLEXAR'0181493049 7620 WATER DEPT TOTAL 8,304.41 NORTH CENTRAL LABORATORIES LAB SUPPLIES 11021 GEORGE & GEORGE SAFETY K4A|NTSUPPL|EG 54.18 FORT BEND SERVICES CHEMICALS 3.180.00 SELLCO SAFETY SHOES BOOTS-K4CKN|GHT/CORLEY 162.88 GEORGE & GEORGE SAFETY UN|F0RMS/PR0TCL0TH|NG 50.01 UN|F|RSTCORPORAT|ON UN|F0RM3/PROTCLOTH|NG 117.11 WATER PRODUCTS DIGESTER PARTS 00.19 8RA|NGER PUMP/SEWAGE 430.00 VENDOR DESCRIPTION AMOUNT CITY GARAGE CITY OFOWASS0 VEH|CLEMA|NT 91.00 FUELMAN FUEL 206.17 GREEN COUNTRY TESTING AMMONIA TESTING 40.00 AEFYPS0 08/05 USE 12.485.52 TERK4|N|X PEST CONTROL 45.00 SOUTHWESTERN BELL- PHONE USE 81.15 VVW TREATMENT PLANT DEPT TOTAL -------- 7,1_-__ OVVASSOS7AFF|NB TEMP STAFF 1.114J5 GEORGE & GEORGE SAFETY &1A|NTSUPPL|ES 54.16 GEORGE & GEORGE SAFETY UN|F8RK8SXPROTCLDTH|NG 50.01 UN|F|RSTCORP0RAT0N UN|FORMS/PROTCLOTH|NG 128.04 BILL BASDRETRUCK|NG & EXCAVATION DIRT 52.50 LOCKE8UPPLY STATION REPAIRS 40.97 LOVVESCOMPAN|E5 TELEMETRY INSTALLATION 6040 WATER PRODUCTS MANHOLE REPAIRS 107.00 CITY GARAGE CITY OFOVVASSO VEHICLE K8A|NT 00.04 FUELMAN FUEL 886.10 VERDIGRIS VALLEY ELECTRIC LIFT STATION USAGE 27338 AEFYP8O 08/05 USE 3.47175 OKLAHOMA NATURAL GAS 08/05 USAGE 10127 LOT MAINTENANCE SEWER LINES-TV/CLEAN 2.332.50 SOUTHWESTERN BELL NON'PLEXAF-9101493111 151.80 WASTEWATER DEPT TOTAL -------- -'-_.7- IKON OFFICE SOLUTIONS FLYERS 17.00 GEORGE & GEORGE SAFETY MA|NTSUPPL|ES 54.10 L0VVESC0K4PAN|ES KEY 020 VVAL-MART COMKXUN|TY FIRST AID SUPPLIES 14.27 SELLC0 SAFETY SHOES BOOTS-008LE 80.00 GEORGE& GEORGE SAFETY UN|FORMG/PR0TCLOTH|NG 50.81 UN|F|RSTC0RPORAT|DN UN|FORMS/PROTCL0TH|NG 04.52 CITY GARAGE CITY OFOVVASSO VEH|CLEMA|NT 12.40520 FUELyNAN FUEL 3.801.08 GRA|NGER WASHER/RIVET 31.85 NATIONAL POWER WASH POWER WASH 90.00 US CELLULAR CELL PHONE USAGE 34.07 SOUTHWESTERN BELL PHONE USE 1023 TREASURER PETTY CASH L|CENSEFEE'BURT0N 41.50 MCNE|LUS TRUCK & MFG REFUSE TRUCK 148.470.00 UNITED ENGINE TRUCK CONVERSION 5288900 REFUSE DEPT TOTAL --��' -1-'_-4_- UN|F|RSTCORPORAT|0N UN|F0RK4S/PROTCL0TH|NG 13.00 AEP/PS0 08/05 USE 08.49 SOUTHWESTERN BELL PHONE USE 10.23 RECYCLE DEPT TOTAL -------- OPVVA GRAND TOTAL 258,803.85 �� OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 9/3/2005 OVERTIME TOTAL DEPARTMENT EXPENSES OPWA Administration 0.00 $15,840.82 Utility Billing 0.00 4,46 1 7.80 Wastewater 285.29 13,187.23 Wastewater Collection 122.25 6,529.50 Refuse 2,1441.06 11,916.59 Recycle Center 0,00 1,445.57 TO: HONORABLE CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS Ii FROM- SHERRY BISHOP FINANCE DIRE CTO SUBJECT: PROPOSED CARRYOVER BUDGET DATE: September 16, 2005 BACKGROUND: In 1993, the City Council adopted a "Carryover Budget Policy." Each year since then, the City Council has approved a "carryover" supplemental appropriation. A "carryover" budget is a concept wherein a department's budgeted, but unexpended, fiends from one fiscal year may be re- budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to encourage economy and efficiency in the use of public funds. Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's control and justify an increasing level of appropriations in subsequent fiscal years. In using this traditional philosophy, efforts to be efficient and save money often are "rewarded" by a reduction in future budgets. The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose it." Managers who save money from last year's budget have been rewarded by the possibility of a carryover appropriation to the new fiscal year budget. The approved FY 2005 -06 budget included a projected available fund balance for July 1, 2005 of $2,150,000 in the General Fund. That estimate was based on certain assumptions about revenues and spending that would occur through the end of the fiscal year. The actual fund balance on July 1 was $3,140,000, or $990,000 greater than the original estimate. That $990,000 is the basis for funding the canyover budget supplement in the General Fund. A carryover budget for street repair projects of $120,266 was approved by the city council on July 5, 2005. Carryover budget requests for the General Fund, the OPWA, the OPGA, the Fire Capital, and the Ambulance Capital funds were presented to the City Council and Trustees at the September 13, 2005 study meeting for discussion. The memorandum dated September i, 2005 detailing that request is attached. Proposed Carryover Budget September 16, 2005 Page 2 of 2 REQUESTS: The final budget carryover requests detailed on the attached Schedule of Budget Carryover Recommendations are summarized as follows: General Fund,-.- $818,319 Fire Capital Fund -- $8,644 Ambulance Capital Fund. m_ $212,350 OPWA Fund $217,647 OPGA Fund w- $15,000 RECOMMENDATION: Staff recommends ®PWA Trustee approval of a budget amendment increasing the appropriation for expenditures by $217,647. ATTACHMENTS: 1. Schedule of Budget Carryover Recommendations Scliedule of Budget Carryover Recommendations Fund & Department Amount Projects General Fund- - Street $125,050 Grant Latch - Sidewalk Light Tower Street Repair Projects (new request for additional $100,000) Street Repair Projects (previously approved for $126,266) Stormwater $214,606 Three Lakes Detention Project Main ,Street Drainage Project ` Meshek Engineering Review Information Systems $163,940 Finance Software Package & Personal Services GIS Parks $140,000 Grant Match. _. Restroom Elm Creek bake Dredging Support Services $90,850 Old Central ADA Compliance City Hall Maintenance Project Gate Opener - Refuse Area Closed Circuit Security Camera Digital Projector Lei Conference Room Equipment Finance $28,700 Personal Services Conference Room Chairs Police $21,361 Grant Match - Vests Headset Microphones & Badges Bike Patrol Equipment Managerial $10,000 Nest Law Subscription, & Legal Office Furniture Human Resources $8,874 Character program Donation Community Center $8,678 Painting Community Development $6,260 Personnel Services Total General Fund �— $818,319 Fire Capital Fund $8,644 Phone System, Computer Cabling, Station #2 Ambulance Capital Fund $212,350 Ambulance OPWA_- Refuse $204,647 McNelius Truck ($150,000) 1996 International Truck Conversion Improve Cart Storage Wastewater $9,000 TV Inspect Sanitary Sewer Line, Hale Acres Recycle $4,000 Concrete Pad, Driveway Repairs, Storage Bldg OPWA Total $21.7,647 OPGA, Course Maintenance $15,000 Rough Mower