HomeMy WebLinkAbout2011.06.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY RECEIVED
TYPE OF MEETING: Regular WIN s 7 I
DATE: June 21, 2011
TIME: 6:30 p.m. GityClerks
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, June 17, 2011.
Sherry fshop,wCity Cler
AGENDA
1. Call to Order
Chairman Doug Bonebrake
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of the June 7, 2011 Regular Meeting.
Attachment # 3-A
B. Approval of Claims.
Attachment # 3-13
C. Acknowledge receipt of the monthly FY 2010-201 1 monthly budget status report.
Attachment # 3-C
4. Consideration and appropriate action relating to items removed from the Consent
Agenda.
5. Consideration and appropriate action relating to a request for Trustee approval of OPGA
Resolution 2011-01, approving the FY 2011-2012 annual operating budget.
Mr. Ray
Attachment # 5
Staff recommends Trustee approval of OPGA Resolution No. 2011-01.
6. Report from OPGA Manager.
7. Report from OPGA Attorney.
8. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
Owasso Public Golf Authority
June 21, 2010
Page 2
9. Adjournment.
0:\MANAGERIAL\Agendas\OPGA\201 1 \0621 1 I .docx
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 7, 2011
The Owasso Public Golf Authority met in regular session on Tuesday, June 7, 2011 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, June 3, 2011.
ITEM 1. CALL TO ORDER
Chairman Bonebrake called the meeting to order at 8:37 p.m.
ITEM 2. ROLL CALL
PRESENT ABSENT
Doug Bonebrake, Chairman None
Bryan Stovall, Vice Chair
Steve Cataudella, Trustee
Charlie Brown, Trustee
Patrick Ross, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE
APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the May 17, 2011 Regular Meeting,
B. Approval of Claims.
Mr. Brown moved, seconded by Mr. Cataudella, to approve the OPGA Consent Agenda with
claims totaling $34,052.60. The payroll payment reports for pay period ending 05/21 /11.
YEA: Stovall, Cataudella, Bonebrake, Ross, Brown
NAY: None
Motion carried 5-0.
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action was required on this item.
ITEM 5. REPORT FROM OPGA MANAGER
No report.
Owasso Public Golf Authority
June 7, 207 7
ITEM b. REPORT FROM OPGA ATTORNEY
No report.
ITEM 7. NEW BUSINESS
None,
ITEM 8. ADJOURNMENT
Mr. Ross moved, seconded by Mr. Stovall, to adjourn.
YEA: Cataudella, Stovall, Bonebrake, Ross, Brown
NAY: None
Motion carried 3-0 and the meeting was adjourned at 8:38 p,m.
Klan Kamas, Minute Clerk
Doug Bonebrake, Chairman
2
Claims List
06/21 /2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
OPGA
JPMORGAN CHASE BANK
ROSE IND-MERCHANDISE
110.65
JPMORGAN CHASE BANK
WALMART-BEVE RAGES
59.76
JPMORGAN CHASE BANK
OAKLEY-MERCHANDISE
61.56
JPMORGAN CHASE BANK
OAKLEY-MERCHANDISE
56.56
JPMORGAN CHASE BANK
SYSCO-FOOD PURCHASE
667.30
JPMORGAN CHASE BANK
CIGAR BOX -TOBACCO
172.31
JPMORGAN CHASE BANK
GREAT PLAINS -BEVERAGE
417.26
JPMORGAN CHASE BANK
GREAT PLAINS -COKE PRODUCT
412.38
JPMORGAN CHASE BANK
GREAT PLAINS -COKE PRODUCT
261.66
BGR DAILY ACCT.
REIMB PETTY CASH
1,643.00
JPMORGAN CHASE BANK
CALLAWAY-MERCHANDISE
998.69
JPMORGAN CHASE BANK
SYSCO-SUPPLIES
329.24
JPMORGAN CHASE BANK
GEAR -MERCHANDISE
23.42
JPMORGAN CHASE BANK
WALMART-FOOD PURCHASE
12.99
JPMORGAN CHASE BANK
TRAVIS MATH EW-M ERCHAN DI SE
628.00
JPMORGAN CHASE BANK
TAYLORMADE-MERCHANDISE
297.46
JPMORGAN CHASE BANK
UNIPRO-CIGAR CUTTERS
130.00
JPMORGAN CHASE BANK
SYSCO-FOOD
515.55
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
512.21
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
160.64
JPMORGAN CHASE BANK
SYSCO-FOOD CREDIT
-150.25
JPMORGAN CHASE BANK
WALMART-FOOD
5.04
JPMORGAN CHASE BANK
SYSCO-FOOD
498.23
JPMORGAN CHASE BANK
GEAR -MERCHANDISE
114.67
TOTAL OPGA 7,938.33
GOLF SHOP
JPMORGAN CHASE BANK
USPS-SHIPPING
10.84
JPMORGAN CHASE BANK
USPS-SHIPPING
2.56
JPMORGAN CHASE BANK
USPS-SHIPPING
8.24
TOTAL GOLF SHOP 21.64
CART OPERATIONS __jJPMORGAN
CHASE BANK
JUSTICE GOLF -STRAP BUCKLE
25.20
JPMORGAN CHASE BANK
IROBERTSON TIRE -TIRES
179.70
TOTAL CART OPERATIONS 204.90
COURSE MAINT
JPMORGAN CHASE BANK
HERCULES-TIRE
48.59
JPMORGAN CHASE BANK
HERCULES TIRE -MOWER TIRE
94.98
JPMORGAN CHASE BANK
OK RUBBER -DRAIN MATERIALS
301.59
JPMORGAN CHASE BANK
WATER PROD -PVC FITTINGS
23.12
JPMORGAN CHASE BANK
WATER PROD -SUPPLIES
82.03
JPMORGAN CHASE BANK
ADVANCE AUTO -TOOL
17.49
JPMORGAN CHASE BANK
ADVANCE AUTO -SWITCHES
13.47
JPMORGAN CHASE BANK
TATE BOYS -TIRE
31.95
JPMORGAN CHASE BANK
LUBER BROS-HYDRAULIC OIL
286.26
Page 1
Claims List
06/21 /2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
COURSE MAINT...
JPMORGAN CHASE BANK
OREILLY-SOCKET
7.99
JPMORGAN CHASE BANK
OREILLYS-SPARK PLUGS
17.91
JPMORGAN CHASE BANK
OREILLYS-HYDRAULIC OIL
44.99
JPMORGAN CHASE BANK
OREILLYS-SHOP TOOLS
22.23
JPMORGAN CHASE BANK
LOWES-THERMOMETER
49.97
JPMORGAN CHASE BANK
PROF TURF -ENGINE REBUILD
517.39
JPMORGAN CHASE BANK
LOWES-PVC FITTINGS
5.54
JPMORGAN CHASE BANK
LOWES-PVC FITTINGS
7.17
JPMORGAN CHASE BANK
JOHN DEERE-SPRINKLER HEAD
1,296.00
JPMORGAN CHASE BANK
LOWES-PAPER CUPS
47.76
JPMORGAN CHASE BANK
GRAINGER-FAN MOTORS
430.66
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
51.60
AEP/PSO
ELECTRIC USE
1,357.80
JPMORGAN CHASE BANK
AMEICAN HOSE-HYDR REPAIR
25.70
JPMORGAN CHASE BANK
SHORTY'S AUTO-GEN REPAIR
100.00
JPMORGAN CHASE BANK
BLOSS SALES -PARTS
23.96
JPMORGAN CHASE BANK
WALMART-OIL
8.88
JPMORGAN CHASE BANK
ABC EQUIP -BLOWER RENTAL
220.00
JPMORGAN CHASE BANK
ABC EQUIP -TIE DOWN STRAP
7.46
JPMORGAN CHASE BANK
HOME DEPOT -BOLTS
0.93
JPMORGAN CHASE BANK
CONNEY SAFETY -GLASSES
131.25
JPMORGAN CHASE BANK
PROF TURF -STARTER GEN
376.35
JPMORGAN CHASE BANK
PROF TURF -GEARBOX
438.47
TOTAL COURSE MAINT 6,089.49
FOOD & BEV
BROOKS GREASE SERVICE, INC
GREASE TRAP CLEANING
100.00
JPMORGAN CHASE BANK
SYSCO-SUPPLIES
11.94
JPMORGAN CHASE BANK
SADDORIS-LINEN RENTALS
300.30
JPMORGAN CHASE BANK
SYSCO-SUPPLIES
163.35
JPMORGAN CHASE BANK
SYSCO-SUPPLIES
8.99
TOTAL FOOD & BEV 584.58
GOLF ADMIN
JPMORGAN CHASE BANK
GOLF SCORECARDS-SCORECDS
1,154.76
JPMORGAN CHASE BANK
WORDCOM-PRINTER INK
220.00
JPMORGAN CHASE BANK
COURSETRENDS-HOSTING
355.00
JPMORGAN CHASE BANK
OFFICE DEPOT -SUPPLIES
103.24
JPMORGAN CHASE BANK
SUMOTEXT-TEXT SERVICE
79.00
JPMORGAN CHASE BANK
SUMOTEXT-TEXT SERVICE
79.00
AEP/PSO
ELECTRIC USE
1,622.22
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
372.18
SOUTH CENTRAL GOLF INC
MAGAZINE
950.00
LOCKE SUPPLY
FITTINGS
9.14
YOUNGS FIRE SUPPRESSION SERVICES
ANNUAL INSPECTIONS
70.00
YOUNGS FIRE SUPPRESSION SERVICES
ANNUAL INSPECTIONS
95.00
YOUNGS FIRE SUPPRESSION SERVICES
ANNUAL INSPECTIONS
20.00
Page 2
Claims List
06/21 /2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GOLF ADMIN...
JJPMORGAN CHASE BANK
LOWES-SUPPLIES
147.18
TOTAL GOLF ADMIN
5,276.72
FUND GRAND TOTAL
20,115.E
OPGA GRAND TOTAL
$20,115.66
Page 3
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/04/11
Department Payroll Expenses Total Expenses
Golf Shop Operations 2,087.67 3,233.82
Cart Operations 1,987.14 2,268.35
Golf Course Operations 11,358.77 15,055.02
Food & Beverage 4,559.05 5,612.94
General & Administration 3,184.22 4,602.13
FUND TOTAL 23,176.85 30,772.26
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2010-2011
Statement of Revenues & Expenses
As of May 2011 and 2010
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Food & beverage
COS -- food & beverage
Interest & other
Transfer from General Fund
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
NET INCOME (LOSS)
May 31, 2011 May 31, 2010
Month
Year
Percent
Month
Year
Percent
To -Date
To -Date
Budget
of Budget
To -Date
To -Date
Budget
of Budget
56,699
342,422
643,500
53.21%
55,892
431,177
667,000
64.64%
17,403
109,844
185,000
59.38%
20,679
123,672
185,000
66.85%
(13,304)
(85,120)
(140,000)
60.80%
(16,278)
(94,897)
(140,000)
67.78%
16,649
85,062
205,000
41.49%
12,590
100,459
205,000
49.00%
(9,628)
(44,035)
(72,000)
61.16%
(6,171)
(58,077)
(76,000)
76.42%
1,294
23,936
54,800
43.68%
5,581
37,645
33,000
114.08%
-
-
-
-
-
-
0.00%
69,113
49.31%
72,293
539,979
874,000
61.78%
432,109
876,300
62,493
588,319
626,338
93.93%
53,326
573,906
619,305
76.56%
8,608
117,973
93,060
126.77%
10,605
99,168
91,110
93.58%
10,742
136,053
128,540
105.84%
8,499
116,575
131,250
71.06%
327
142,642
55,000
259.35%
-
5,795
4,000
99.62%
-
23,567
28,280
83.33%
2,357
25,736
28,335
83.56%
82,171
1,008,554
931,218
108.30%
74,787
821,179
874,000
93.96%
(13,057)
(2,494)
(281,200)
-
(576,445)
(54,918)
The City Wit aut Limits.
TO: The Honorable Chairman and Trustees
Owasso Public Golf Authority
FROM: Rodney Ray
Authority Manager
SUBJECT: Resolution No. 2011-01
FY 201 1-2012 Annual Operating Budget
DATE: June 17, 2011
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for review
on Monday, May 9, 2011. The proposed budget was discussed during the May and June
workesssions. Printed copies of the proposed budget have been available for public viewing at
City Hall and the Owasso Library. In addition, the proposed budget was posted on the City's
website and has been accessed approximately 300 times.
On June 2, 2011, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 7, 2011. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget and the City Council heard
from twenty-one residents. A summary of the comments and questions received during the
public hearing were posted on the city's website the following day and notices of the
publication were sent using various forms of social media.
State statutes require adoption of an annual budget through a resolution no later than seven
days prior to the beginning of the new budget year (Title 11, Section 17-209A). Resolution No.
2011-001 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority.
RECOMMENDATION:
Staff recommends City Council approval of Resolution No. 2011 -01 adopting a Fiscal Year 2011 -
2012 budget for the OPGA Fund.
ATTACHMENT:
Resolution No. 2011-01
OWASSO PUBLIC GOLF AUTHORITY
OPGA RESOLUTION NO. 2011-01
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL
YEAR 2011-2012 FOR THE OWASSO PUBLIC GOLF AUTHORITY.
WHEREAS: The Owasso Public Golf Authority was created as a Title 60 Public Trust;
and
WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending
June 30, 2012 (FY 201 1-2012); and
WHEREAS: The budget has been formally presented to the Trustees at least 30 days
prior to the start of the fiscal year; and
WHEREAS: Certain budget filing requirements are mandated by State Statutes.
NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY:
THAT: Total resources available in the amount of $864,900 and total
departmental appropriations in the amount of $864,900 are hereby
established as follows:
Golf Shop $72,710
Golf Cart Operation $58,934
Course Maintenance $450,467
Food & Beverage $100,117
General & Administrative $182,672
THAT: The effective date of this Resolution shall be July 1, 2011.
APPROVED AND ADOPTED this 21St day of June, 2011 by the Trustees of the Owasso Public Golf
Authority.
Doug Bonebrake, Chairperson
ATTEST:
Sherry Bishop, Authority Secretary
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney