HomeMy WebLinkAbout2011.07.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: July 5, 2011
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed i e office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, July Ol, 2011. 4 N �,Lu
n M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Chairman Doug Bonebrake
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable.
A. Approval of the Minutes of the June 21, 2011 Regular Meeting.
Attachment # 3 -A
B. Approval of Claims.
Attachment # 3 -13
4. Consideration and appropriate action relating to items removed from the Consent
Agenda.
5. Citizen request to address the Trustees relating to a proposed Memorial site.
Brynne Reutlinger, Ryan Young, Sydnee Jones
Attachment # 5
6. Consideration and appropriate action relating to a request for Trustee acceptance of a
donation and approval of a budget amendment in the OPWA Fund.
Mr. Stevens
Attachment # 6
Staff recommends Trustee acceptance of a donation in the amount of $69,400 for the
purpose of repainting the Highway 169 Water Tank, and approval of a budget
amendment in the OPWA Fund, increasing the estimated revenues and appropriation for
expenditures by $69,400.
Owasso Public Works Authority
July 5, 2011
Page 2
7. Consideration and appropriate action relating to a request for the Trustees to award the
Highway 169 Water Tank Repainting Project contract.
Mr. Stevens
Attachment # 7
Staff recommends the Trustees award the Highway 169 Water Tank (Ram Tank) Repainting
Project contract to TMI Coatings in the amount of $69,400.
8. Consideration and appropriate action relating to a request for City Council approval of an
amendment to the FY 2012 Budget, re- approving contract commitments and increasing
the appropriation for expenditures.
Ms. Bishop
Attachment # 8
Staff recommends City Council approval of an amendment to the FY 2012 Budget, re-
approving contract commitments and increasing the appropriation for expenditures in the
OPWA Fund in an amount not to exceed $2,549,561.
Report from OPWA Manager.
10. Report from OPWA Attorney.
11. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
12. Adjournment.
O: \MANAGERIAL \Aeendas`,OP WA \201 1\07051 I.docs
r
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 21, 2011
The Owasso Public Works Authority met in regular session on Tuesday, June 21, 2011 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 6:00 p.m. on Friday, June 17, 2011.
ITEM 1. CALL TO ORDER
Chairman Bonebrake called the meeting to order at 8:14 p.m.
ITEM 2. ROLL CALL
PRESENT ABSENT
Doug Bonebrake, Chairman None
Bryan Stovall, Vice Chair
Steve Cataudella, Trustee
Charlie Brown, Trustee
Patrick Ross, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE
APPROVAL OF THE CONSENT AGENDA
A, Approval of Minutes of the May 3, 2011 Regular Meeting.
B. Approval of Claims.
C. Acknowledge receipt of the monthly FY 2010 -2011 budget status report.
Mr. Ross requested to remove Item B. from the Consent Agenda. Mr. Stovall moved, seconded
by Mr, Brown, to approve Item A. and Item C. on the OPWA Consent Agenda,
YEA: Stovall, Bonebrake, Ross, Brown, Cataudella
NAY: None
Motion carried 5 -0.
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
Mr. Ross moved, seconded by Mr, Brown, to approve Item B., the Claims List, with claims totaling
$1,050,661.13. The payroll payment report for the pay period ending 06/04/11 was included for
review.
YEA: Stovall, Bonebrake, Ross, Brown, Cataudella
NAY: None
Owasso Public Works Authority
an neiroureTem me &7 in
May 17, 2011
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE
APPROVAL OF OPWA RESOLUTION NO. 2011 -02, ADOPTING THE FY 2011 -2012
ANNUAL OPERATING BUDGET
Mr, Ray presented the item, recommending City Council approval of OPWA Resolution No. 2011-
02.
Mr. Brown moved, seconded by Mr, Ross, to amend the budget by removing proposed revenue
relating to the proposed $1 Utility Fee increase.
YEA: Ross, Brown
NAY: Cataudella, Stovall, Bonebrake
Motion failed 2 -3.
Mr. Cataudella moved, seconded by Mr. Stovall, to approve OPWA Resolution No. 2011 -02, as
recommended.
YEA: Stovall, Bonebrake, Cataudella
NAY: Brown, Ross
Motion carried 3 -2.
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE
APPROVAL OF AN AGREEMENT BETWEEN OWASSO LAND TRUST AND THE OWASSO
PUBLIC WORKS AUTHORITY, AND AUTHORIZATION FOR THE CHAIRMAN TO EXECUTE
THE AGREEMENT
Mr. Stevens presented the item, recommending Trustee approval of an agreement between
Owasso Land Trust and the Owasso Public Works Authority for Partial Reimbursement of
Construction Costs for the Meadowcrest Relief Sewer Line and Partial Exclusion from the Per Acre
Payback Assessment Fee, and authorization for the Chairman to execute the agreement.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve the agreement and authorize the
Chairman to execute the agreement.
YEA: Stovall, Bonebrake, Cataudella, Brown, Ross
NAY: None
Motion carried 5 -0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE
ACCEPTANCE OF A DONATION AND APPROVAL OF A BUDGET AMENDMENT IN THE
OPWA FUND,
Mr. Stevens presented the item, recommending City Council acceptance of a donation in the
amount of $69,400 for the purpose of repainting the Highway 169 Water Tank, and approval of a
budget amendment in the OPWA Fund, increasing the estimated revenues and appropriation
for expenditures by $69,400.
Three individuals spoke in relation to the item.
2
Owasso Public Works Authority
May 17, 2011
Mr. Brown moved, seconded by Mr. Cataudella, to table the item for further discussion.
YEA: Stovall, Bonebrake, Cataudella, Brown, Ross
NAY: None
Motion carried 5 -0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEES
TO AWARD THE HIGHWAY 169 WATER TANK REPAINTING PROJECT CONTRACT
Mr. Cataudella moved, seconded by Mr. Stovall, to table the item for further discussion.
YEA: Stovall, Bonebrake, Cataudella, Brown, Ross
NAY: None
Motion carried 5 -0.
ITEM 9, REPORT FROM OPWA MANAGER
No report.
ITEM 10, REPORT FROM OPWA ATTORNEY
No report.
ITEM 11. NEW BUSINESS
None.
ITEM 12. ADJOURNMENT
Mr. Stovall moved, seconded by Mr. Ross, to adjourn the meeting.
YEA: Stovall, Bonebrake, Brown, Ross, Cataudella
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 8:34 p.m.
Klan Kamas, Minute Clerk
3
Doug Bonebrake, Chairman
Claims List
07/05/2011
Budget Unit Title
I Vendor Name
I Payable Description
Payment Amouni
OPWA
JUPBEAT INTERNATIONAL, LLC
IREFUND FOR OVERPAYMENT
1,058.33
TOTAL OPWA 1,058.33
OPWA ADMINISTRATION
AT &T
CONSOLIDATED PHONE BILL
295.66
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
44.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
40.00
JPMORGAN CHASE BANK
LOWES- OFFICE FAN
59.97
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
114.96
JPMORGAN CHASE BANK
ACCURATE -DEQ LICENSE
50.00
JPMORGAN CHASE BANK
LOWES -LYSOL
15.98
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
40.01
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
122.69
JPMORGAN CHASE BANK
OFFICE DEPOT -NAME PLATE
18.99
JPMORGAN CHASE BANK
OFFICE DEPOT - PRINTER
549.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
23.98
JPMORGAN CHASE BANK
OFFICE DEPOT -TONER
62.99
TOTAL OPWA ADMINISTRATION 1,439.22
UTILITY BILLING
TREASURER PETTY CASH
WAND PLUGS
6.92
TYRONE EUGENE DINKINS
METER READER
588.60
TODD C. KIMBALL
METER READER
135.90
MARK MEYER
METER READER
185.85
DAVID R. OLINGHOUSE
METER READER
450.45
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICES
1,433.60
MARK MEYER
METER READER
211.05
DAVID R. OLINGHOUSE
METER READER
392.85
KATHLEEN A BALSIGER
METER READER
254.25
TODD C. KIMBALL
METER READER
410.40
TYRONE EUGENE DINKINS
METER READER
219.60
TOTAL UTILITY BILLING 4,289.47
WATER
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
54.21
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
54.21
SPRINT
SPRINT CARDS
79.98
JPMORGAN CHASE BANK
ARMOR PPE - SAFETY PRODUCTS
38.31
USA MOBILITY WIRELESS, INC
PAGER USE
121.27
JPMORGAN CHASE BANK
GELLCO - BOOTS /DUGAN
116.99
JPMORGAN CHASE BANK
FASTENAL -BOLTS
14.33
JPMORGAN CHASE BANK
WATER PROD -METER SET
424.86
JPMORGAN CHASE BANK
WATER PROD -RISER
110.00
JPMORGAN CHASE BANK
WATER PROD -TEST PILLOWS
51.96
FRED RICHARDS
T- SHIRTS FOR FIELD PERSON
249.75
CITY GARAGE
LABOR /OVERHEAD FOR JUNE,
1,000.00
Page 1
Claims List
07/05/2011
Budget Unit Title
Vendor Name
Payable Description
jPayment Amouni
TOTAL WATER 2,315.87
WASTEWATER TREATMENT
CITY GARAGE
LABOR /OVERHEAD FOR JUNE,
333.33
JPMORGAN CHASE BANK
EASTSIDE STOR -DRIVE BELT
28.99
JPMORGAN CHASE BANK
WASTE MGMT- SLUDGE REMOVAL
2,362.61
FRED RICHARDS
T- SHIRTS FOR FIELD PERSON
313.00
GREEN COUNTRY TESTING, INC
EFFLUENT TESTING - WWTP
950.00
COMMUNITY PUBLISHERS INC
PERMIT APPLICATION RENEW
53.20
JPMORGAN CHASE BANK
HOJOCA- GREASE
54.00
JPMORGAN CHASE BANK
FORT BEND - POLYMER
2,790.00
JPMORGAN CHASE BANK
DALE AND LEE'S -PARTS
248.62
JPMORGAN CHASE BANK
OREILLY- FILTER
5.15
USA MOBILITY WIRELESS, INC
PAGER USE
26.10
JPMORGAN CHASE BANK
ARMOR PPE - SAFETY PRODUCTS
38.31
SPRINT
SPRINT CARDS
79.98
JPMORGAN CHASE BANK
WASTE MGMT- SLUDGE REMOVAL
2,196.56
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
148.04
JPMORGAN CHASE BANK
GRAINGER -FAN MOTOR
344.35
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
6.81
BRB CONTRACTORS, INC.
EMERGENCY PIPING REPAIR
8,579.25
AT &T
CONSOLIDATED PHONE BILL
126.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
54.71
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
59.54
TOTAL WASTEWATER TREATMENT 18,798.75
WWTP EXPANSION
ICRAFTON,
GREELEY & HANSEN, LLC LBX 619776
ENGINEERING SERVICES
10,644.94
TULL AND ASSOCIATES, INC
INSPECTION SERVICES
10,792.00
TOTAL WWTP EXPANSION 21,436.94
WASTEWATER COLLECTION:
CITY GARAGE
LABOR /OVERHEAD FOR JUNE,
666.67
FRED RICHARDS
T- SHIRTS FOR FIELD PERSON
215.50
USA MOBILITY WIRELESS, INC
PAGER USE
41.29
JPMORGAN CHASE BANK
WINFIELD- CHEMICAL SPRAY
180.00
JPMORGAN CHASE BANK
ARMOR PPE - SAFETY PRODUCTS
38.31
JPMORGAN CHASE BANK
WAYEST - CALIBRATION BOTTLE
252.17
JPMORGAN CHASE BANK
LOWES -GATE LOCKS
111.68
JPMORGAN CHASE BANK
AMERICAN HOSE - CLAMPS
98.15
JPMORGAN CHASE BANK
LOWES- CONCRETE
20.76
JPMORGAN CHASE BANK
LOWES -WATER JUG
9.97
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
33.64
SPRINT
SPRINT CARDS
79.98
J.
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
33.64
TOTAL WASTEWATER COLLECTIONS 11781.76
Page 2
Claims List
07/05/2011
Budget Unit Title
I Vendor Name
Payable Description
Payment Amouni
SANTA FE LIFT STATION
IGREELEY & HANSEN, LLC LBX 619776
ENGINEERING SERVICES
3,359.50
TOTAL SANTA FE LIFT STATION 3,359.50
REFUSE COLLECTIONS
JPMORGAN CHASE BANK
AMERIFLEX- HYDRAULIC HOSE
73.30
JPMORGAN CHASE BANK
ARMOR PPE - SAFETY PRODUCTS
38.31
JPMORGAN CHASE BANK
BUMPER TO BUMPER - GREASE
36.00
JPMORGAN CHASE BANK
BUMPER TO BUMPER -GR GUN
21.50
JPMORGAN CHASE BANK
GALETON - SAFETY VESTS
286.32
JPMORGAN CHASE BANK
KEN KOOL -AC REPAIR
315.53
JPMORGAN CHASE BANK
WASTE MGMT -REF TIP FEES
8,430.84
USA MOBILITY WIRELESS, INC
PAGER USE
69.60
JPMORGAN CHASE BANK
LENOX- TOWING
150.00
FRED RICHARDS
T- SHIRTS FOR FIELD PERSON
387.25
CITY GARAGE
LABOR /OVERHEAD FOR JUNE,
3,333.33
AT &T
CONSOLIDATED PHONE BILL
21.03
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
40.39
SPRINT
SPRINT CARDS
79.98
JPMORGAN CHASE BANK
REHRIG -CART WHEELS
563.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
40.39
TOTAL REFUSE COLLECTIONS 13,886.77
RECYCLE CENTER
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.98
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.98
AT &T
CONSOLIDATED PHONE BILL
21.04
JPMORGAN CHASE BANK
BROWN FARMS -SOD
60.00
CITY GARAGE
LABOR /OVERHEAD FOR JUNE,
166.67
FRED RICHARDS
T- SHIRTS FOR FIELD PERSON
77.50
JPMORGAN CHASE BANK
WASTE MGMT -REC ROLLOFFS
5,196.56
JPMORGAN CHASE BANK
WASTE MGMT -REC TIP FEES
1,823.32
OWASSO FENCE CO
PRIVACY FENCING
4,000.00
TOTAL RECYCLE CENTER 11,373.05
OPWA DEBT SERVICE
THE BANK OF NEW YORK TRUST CO
618719/ORF99008 -U99B
2,775.16
THE BANK OF NEW YORK TRUST CO
618733/06 NOTE
36,001.67
THE BANK OF NEW YORK TRUST CO
618713/FAP010003 -U01C
5,398.49
THE BANK OF NEW YORK TRUST CO
618708/FAP040006 -L /04
21,487.64
THE BANK OF NEW YORK TRUST CO
212423/FAP100002 -L /10
7,130.50
THE BANK OF NEW YORK TRUST CO
618710/ORF01002 -U01B
11,935.44
THE BANK OF NEW YORK TRUST CO
618716/ORF020017 -L/02B
10,142.98
TOTAL OPWA DEBT SERVICE 94,871.88
FUND GRAND TOTAL 174,611.5
Page 3
Claims List
07/05/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
OPWA STF DEBT SERVICE
THE BANK OF NEW YORK TRUST CO
628924/07 NOTE
138,220.25
RCB TRUST SERVICES
SERIES 2004 NOTE
135,500.00
RCB TRUST SERVICES
SERIES 2005 NOTE
136,424.79
RCB TRUST SERVICES
SERIES 2008 NOTE
44,266.67
TOTAL OPWA STF DEBT SERVICE
454,411.71
FUND GRAND TOTAL
454,411.71
OPWA GRAND TOTAL
$629,023.25
Page 4
Department
OPWA Administration
Utility Billing
Water
Wastewater
Wastewater Collection
Refuse
Recycle Center
E 76th St San Interceptor
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/18/11
Payroll Expenses Total Expenses
8,212.18
4,396.00
11,260.69
11, 530.75
6,712.69
9,056.67
1,080.40
12,253.06
7,042.15
18,573.22
18,978.13
11,152.10
14,465.79
1,903.89
FUND TOTAL 52,249.38 84,368.34
The City Wit,out Limits.
TO: The Honorable Chair and Trustees
Owasso Public Works Authority
FROM: Rodney J. Ray
Authority Manager
SUBJECT: Citizen Request to Address the Trustees
Proposed Memorial Site
DATE: July 1, 2011
BACKGROUND:
During the June 21, 2011 Regular Meeting of the Owasso Public Works Authority, three Owasso
residents (Brynne Reutlinger, Ryan Young, and Sydnee Jones) spoke on the items relating to the
acceptance of a donation and the award of a bid for the painting of the Highway 169 Water
Tank (Ram Tank). Following the individuals' comments, members of the Public Works Authority
voted to table both items for further discussion.
On June 22, 2011, the same three residents visited City Hall to meet with myself and City staff in
order to discuss their comments and future Trustee action. During this meeting, we discussed a
proposal to create a memorial on current City park land, which would provide a place of
meditation for those who have lost loved ones.
Upon concluding our meeting, Ms. Reutlinger, Ms. Jones, and Mr. Young expressed their desire to
develop a solution that is a win -win for all parties and help in an effort to memorialize and
commemorate the inspiration and legacy of the young citizens from our community who have
died, rather than participate in an effort to simply "stop something from happening ". As such,
staff has placed an item on the Owasso Public Works Authority agenda for a presentation
relating to the citizens' request. Ms. Reutlinger, Ms. Jones, and Mr. Young have further noted that
they have no objections to the continuation of the planned project for the painting of the
Highway 169 Water Tank. Following their presentation to the Trustees, each of the three residents
plan to work with City staff to develop the parameters of the proposed Meditation Park, which
will be presented to City Council for approval at a later date.
Amoft
OT City Witiaut Limits.
TO: The Honorable Chair and Trustees
Owasso Public Works Authority
FROM: Daniel Dearing
Senior Civil Engineer
SUBJECT: Acceptance of Donation for US Highway 169 Water Tank
(Ram Tank) Re- painting Project
DATE: July 1, 2011
BACKGROUND:
Built in 1984, the water tank along US Highway 169 (also referred to as the "Ram Tank ") serves an
important role in the City of Owasso's water supply system. The tank stands 100 feet tall and is
sixty foot in diameter, with a 2,000,000 gallon capacity. With its highly visible location and logos
on the tower, the water tank has represented Owasso in name and in mascot for years. The
paint serves as a protective coating for the exterior steel walls and, over time, has begun to
chip, flake, and fade. The water tank is in need of repainting to prevent potential rust and other
damage from the elements.
Around the time staff began discussing the need for repainting the water tank, a citizen
contacted the City of Owasso inquiring about the current logo, the process for repainting or
replacing the logo, and the City's interest in accepting donations for the painting project. The
current logo was painted and donated by a local retailer that is no longer in business.
PROPOSED PROJECT:
Members of the City staff met with the citizen and discussed various options that would consider
the City's need for water tank improvements, and the desire of the citizen to replace the faded
logo. Based on these discussions, the staff is proposing a project that will refresh the exterior
protective paint and replace the logos. The proposed project will power wash the exterior of
the tank, apply spot primer as needed, and apply new paint and logos. The logos are designed
to have two (2) thirty foot diameter ram logos with proportional text facing north and south
bound traffic along US HWY 169, and one (1) twenty foot diameter ram logo with proportional
text facing N. 121St E Ave in the Smith Farm Market Place. The logo is a four -color logo with two -
color text; a graphic depiction (not to scale) is attached for review.
SOLICITATION OF BIDS:
In May 2011, an advertisement for bids for the re- painting project was published in accordance
with state statutes. The bid opening occurred on June 2, 2011, with seven (7) contractors
submitting bids. Three (3) vendors submitted incomplete contract documents, thus disqualifying
them from consideration.
The four qualifying and three disqualified bid amounts are as follows:
Bidder Bid Amount
TMI Coatings $69,400.00
Gulfstate Protective Coatings, Inc. $99,500.00
Leher Painting Enterprises, Inc. $111,777.00
Maguire Iron Inc. $122,200.00
Phoenix Fabricators & Erectors, Inc. $69,203.00 - DISQUALIFIED
Utility Service Co., Inc. $72,600.00 - DISQUALIFIED
Great Plains Pump & Construction, Inc. $80,234.00 - DISQUALIFIED
The City Engineering staff completed their bid evaluation, and TMI Coatings was determined to
be the lowest qualified bidder.
FUNDING:
Funding for this project will be provided by a private donor who wishes to remain anonymous.
RECOMMENDATION:
Staff recommends Trustee acceptance of a donation in the amount of $69,400, and approval of
a budget amendment in the OPWA Fund, increasing the estimated revenues and appropriation
for expenditures in the amount of $69,400.
ATTACHMENT:
A. Graphic Depiction
ATTACHMENT A
RAMS
OWASSU
11 LAY t,() Vt I 1,1
The City Wit aut Limits.
TO: The Honorable Chair and Trustees
Owasso Public Works Authority
FROM: Daniel Dearing
Senior Civil Engineer
SUBJECT: Recommendation for Contract Award
US Highway 169 Water Tank (Ram Tank) Re- painting Project
DATE: July 1, 2011
BACKGROUND:
Built in 1984, the water tank along US Highway 169 (also referred to as the "Ram Tank ") serves an
important role in the City of Owasso's water supply system. The tank stands 100 feet tall and is
sixty foot in diameter, with a 2,000,000 gallon capacity. With its highly visible location and logos
on the tower, the water tank has represented Owasso in name and in mascot for years. The
paint serves as a protective coating for the exterior steel walls and, over time, has begun to
chip, flake, and fade. The water tank is in need of repainting to prevent potential rust and other
damage from the elements.
Around the time staff began discussing the need for repainting the water tank, a citizen
contacted the City of Owasso inquiring about the current logo, the process for repainting or
replacing the logo, and the City's interest in accepting donations for the painting project. The
current logo was painted and donated by a local retailer that is no longer in business.
PROPOSED PROJECT:
Members of the City staff met with the citizen and discussed various options that would consider
the City's need for water tank improvements, and the desire of the citizen to replace the faded
logo. Based on these discussions, the staff is proposing a project that will refresh the exterior
protective paint and replace the logos. The proposed project will power wash the exterior of
the tank, apply spot primer as needed, and apply new paint and logos. The logos are designed
to have two (2) thirty foot diameter ram logos with proportional text facing north and south
bound traffic along US HWY 169, and one (1) twenty foot diameter ram logo with proportional
text facing N. 121St E Ave in the Smith Farm Market Place. The logo is a four -color logo with two -
color text; a graphic depiction (not to scale) is attached for review.
SOLICITATION OF BIDS:
In May 2011, an advertisement for bids for the re- painting project was published in accordance
with state statutes. The bid opening occurred on June 2, 2011, with seven (7) contractors
submitting bids. Three (3) vendors submitted incomplete contract documents, thus disqualifying
them from consideration.
The four qualifying and three disqualified bid amounts are as follows:
Bidder Bid Amount
TMI Coatings $69,400.00
Gulfstate Protective Coatings, Inc. $99,500.00
Leher Painting Enterprises, Inc. $111,777.00
Maguire Iron Inc. $122,200.00
Phoenix Fabricators & Erectors, Inc. $69,203.00 - DISQUALIFIED
Utility Service Co., Inc. $72,600.00 - DISQUALIFIED
Great Plains Pump & Construction, Inc. $80,234.00 - DISQUALIFIED
The City Engineering staff completed their bid evaluation, and TMI Coatings was determined to
be the lowest qualified bidder.
WORKSESSION DISCUSSION:
During the June 14, 2011 City Council Worksession, it was explained this project would only cover
the exterior painting of the tank and that a separate project has been proposed in the FY 2011-
2012 budget to complete repairs and repainting of the tank's interior walls. During the
discussion, an idea was proposed regarding the possibility of utilizing TMI Coatings to perform the
proposed interior repairs in conjunction with the exterior repainting project. The staff agreed to
review and research the suggestion and report back to the City Council.
As part of the exterior work to be performed by the recommended contractor (TMI Coating), a
thorough inspection of the interior of the tank will occur when the tank is drained. This inspection
will provide City staff with a more defined scope of the interior project in order to prepare the
bid documents. Once this inspection and report has been provided to the staff, bid
specifications and documents will be produced in an expeditious manner which will allow TMI
Coating time to submit a bid, if they are interested, while performing the interior work.
FUNDING:
Funding for this project will be provided by a private donor who wishes to remain anonymous.
RECOMMENDATION:
Staff recommends the Trustees award the Ram Tank Re- painting Project contract to TMI
Coatings in the amount of $69,400.
ATTACHMENT:
A. Graphic Depiction
B. TMI Coating Bid Document
ATTACHMENT A
All
A
E
S SO RAMS
PI,AY Fk)lt
AV-, K
PROJECT IDEIN11FIC'A"NON ?V1 "I' :lid 1K R P t U,411' I N G P R (A f-'. i. T
11415 BJJ-) IS SUBMITTEI) TO: OF OWASSO, OKLAHOIN14A
I I I NOR."I'HIMMN
PO BOX 180
OWASSO, OK 74055
L The Undersigned BIDDER pmposcs ind agrees, if this Bid is accepted, to entcx ilito an
Agreement with OWNER in the form included in tho Contract Docurnents to co.mplete, III
Work as Sp,. '4'i d or indicated in the COW"Wt IDOcumenis for dle Contract price a-ml "I,!ijjjljj
,.'Clf c,
the Contract time indicated in this Bild and in aIcCordance with all other alicl
Conditions of the Contract Docul-rents"
2. BTDDER. accepts all of the terms and ccmditiom of the A&Crbwalcot for 131'&.� and
11.1structions to Bidders, including= without limitation those dealing with the clisp(is-t.'on of
c� 4:) 1 1
Bid Securstv, This Bid acceptance period is thirty (30) cadendar days following the day of
Bid opening. BIDDER wi.11 sign the Agreement and submit the 0)ntract. Security and other
documents requifed by (lie ("onfract Documents witl)jjj tem (10) clays after the date of
OWNER'S Not ice of If A w ird,
T ' -ePresellts. as more fully set lorth in the Agreen-ilent, that.
111 141b-mitLing dais Bid, BITJDI.',,,R i
(a) Bidder has examined and Carefully studied copies of all the Contract Docurnents, the
rehired data identified in the C"ontract Docume-tits and the following addenda:
&Lctf,:-jicLurLi --N1unLbq
I
Date
May 25, 2011
Ireceip! c;f all of wlhich I's herchy acknowl-.dged') <'nd flso copies of [lie Adv(--6serwnt
utcls and file b"Mrocuois u'.': Bididlers'. IF
kb) BIDDER has (,,xarnji)eF:I the iii": and lo�;ahtv wh=�fc IFt; 1,0 aild
Wof k is (I � bu
becmnt' w'ith' alld is Saeu:fed' '1� to 11-�e iocal and wt,
- 1 '1
may 11Tct I : nsi w !"'d uh" W�
I gress -old I I �)rk'
(r`) Blji,xE;;..'R is Janiihar 't':oh and is ':;aish ed as to all 1w'3 -L'd 1;.'ql;[re;..r4etvs „icdi m -d
and We al laws, ordinances, j-udcs and uh -at imly affect . i r �:
,
(f.i) BIDDER lids careftillyf studied -ii reports of explorations and tC StS :?t 'itrbSt. IQ
concrrtions at or contigt oug t €`,3 the ;Y;hq and A €.frirwingf of phy °; is "':il c riditron's it i:;t
miming to existing surfacc ( -,r subsurface swu €:uums at or contr!,tir.ms to ow site (excgj
underground fi:i.. Mies) `..Ti'hich have been Idl.'.iit.i:` ed as provided in the Cicz,,ncr: d.
Conditions.
ions.
(er) BfDDER has obtained and careftully studied (or assurer€ s responsibility S, l'iaviri ;
€ftrne s) all additional or supple:rnerilary exaininati €arts, irivestigLtions, expiorations,
tests, studies and data concerning c:011(46011s (SUriace, subsurface and underground
fadlhies) at or contiguous to the site., which may afl€:ct cost, progress or per-fotinance
of the Work or which relate to srrty aspect of die inn ans, rnettr€ ds, techniques,
sequences and pr€ceclums of consta•t.tMon to be employed yed by Bll.)1)= R, including
applying the specific means, ntethcicls, technic. ues, sequences arrc.I procedures of
construction require.,] by the L,ontract Documents to be employed by the BIDDER,
and safety precautions and pr€ grarris incidental thereto,
M BMDER has made such independent investigmtions as 13I :?.I: ER cfec ii'rs necessary,
and does rata consider that any further exarnimations, inwestigas ions, expI €:wations,
tests, studies or lout are necessary for the d- er:..rn'iination of His Bid fbr the
Pic, rfbrrfl<n nce, of` the WoO,.. at the price ,I bid and within the tirne s, aril in accordance
,.Oth that other 1cr in's and c €in €:litik:tns or the Contract I. ocumetit';
BIDDER tray €:.01MtaLed the inforrnati €gin kn ow it.) B117)CI l'Z, infra ni tion and
observations obtained Vorn visits to the site, reports and drawings identified irr the
Contract Documents ents an€i all additional examinations, investigations, i',xpli:?rat.ions,
tests. studies and dma Kitt the C:cintrit €a l:tcr urne.nts.
(h) BIDDER has given OWNER writteri notice of all conflicts, errors, anibitgui ies, or-
discrepancies that BIDDER has chwoverecl in the Contract Documents, and the
written resolution thereof by OWNER ER is acceptable to BIDDER..
(i) The Contract is ocrr:rients are generally sufficient to indicate arm! convey
understanding of' all terms and conditions Cor tire per°fvrrnatic:: of the Work for vvhir:h
this Bid is Mn'iitM
4 "I'I"iis Bid is gt,nuhie and not made e in the interest of or mi bel alf ol' any undis€°lo, ;c , Ix-s.- „:f =,
firm or corporation Ergs €I is not s4313r'i'tllt d in c:€ nl'orrr:ity with any apreen"n nt or r•crlew of ai iy
grmup, association, n, t ?i"iTanizalk)n or C orporatior., BIDDER ha; not i.liiectiy of indirectly
i €t €:I €wed or s €rlic:ited any {: flier RIDDEJA to sulm pit a fdsc or sh ani Bid-.. BIDDER h-as ni,)l
solicited ur indtit;€.d any per' cm, f inu or i; cili'I orrition to it'f r<r& from tickling mid BIDDER
has not songht by Mkision to obtain for hirwzelf/herti;Clf any advantage nv'er” any other
Bidder cir ovcr OWNER. .
w
S JKLAHO?A'A
C.1l'A1'YOFOWA,S-` -
BID SCI-11:�-DUL,E AND FOR.10
Jj'FM DESCRIPTION I .. . .......... . . .... -- . ....... . ... . ..... . ....... QUANTITY EXTENSION
. . . ....... . . . . . . . ........ —
I ICE -PAINT WATER TANK WITH
THREE (3) L,OGOS Ls
@ $ Pf-,R UNIT $69,400
Unit price in Words .xty Nine 17"housand
Four Hundred DcAlars 69,400
..... . .... ......... . .......... . .. . ............
LUIMP SUM BID ........ $ 69,400
- .. . ....... . ........... . . . --
1-11IMPSUN4. 1.31D IN WORD6
, Sixty „42'..ne Thousand 'Pour 'Hundred Dollars
6. arl)DER acknowledges that estimated USeA iill p1relm1r, riot (,,�f the unit 11rict Bid
?> TI D
are riot fmarameed and are solely for the purpose of Compinson of Bids, Flnd payment for
all Unit Price Bid iternstill be based on aut:,ul qU3rIfidCS 1)Mvided, tiri arrninc,ip zis provided
in the Contract Docun,)ents,
7. BIDDER a 'grees, that the Work will be substantially comploe within 60 calendar days after
(I'le date w-hen the Contract. Times comineme to run as provided by [ho Gerleral Candidons,
arid cornpleted and ready for final payn-tem in accordance with die. General Conditioris
within 90 calendar days.
BI'DDER accepis the pi-ovisions of the Agreement as to liquidated darnages of One
'11-tomsand Dollars jJ19900.) -ectilive cateridar day, that expires 4ter the time
I for each comr
specified for mibstanti-fl COMPIC6011 UN I! the W'011k- IS SUbSt,111fially Complete,
8, Tfie IbIlowing clocumews tare altached to and CO.ndition of this Bid:
f:,,. 4 d
A- Reqi,iimld Bid Securjtv III jh,,”,
.. ............ . .. ....... .... .......... . . . ... ..
B. Stattinewi of Bidder,. On 002'1": aml
C- All firms listed, In Instri,xilons llo[tIddcrs, and SiC-1, nori 001 ji).
'I'll e tcrms used ill 4ni<, 13;id, "Ooe"', "UC kk1ific-d `.:ii wc GNIC,!,id
cy 411-1,uded G1� pan dic Contract U'CR-11dincill's huv� PICN<Nflgs
in 'Clenrad,
. . ....... .
.. . . ........
COMPANY: TNII coatings, TTIc.
IF BIDDER IS:
An Inclivid.p.a.1
By:_ ..........
Ondividual's,Name)
doing business
Business Address-
Mone No:
(SEAL)
T
r,
wA
The e City Wit out Limits.
TO: The Honorable Chair and Trustees
Owasso Public Works Authority
FROM: Angela Hess
Finance Director
SUBJECT: Supplemental Appropriation
For Open Contracts
DATE: July 1, 2011
BACKGROUND:
As of the June 30, 2011 fiscal year end, many purchases and contracts are open or incomplete,
including a variety of approved projects or capital purchases that were initiated during the 2011
fiscal year and included in the FY 2011 Approved Budget. When budgeted goods and services
are ordered during one fiscal year, but not delivered until the next fiscal year, the old fiscal year
can be held open or those items can be re- appropriated in the new fiscal year. The best
method to smoothly transition from one fiscal year to the next is to re- authorize those active
contracts and projects in the new fiscal year (FY 2012).
Staff has itemized open or outstanding contracts and purchases from FY 2011 on the attached
spreadsheet. Invoices for the month of June for these contracts will continue to be received
over the next several weeks. Given that the exact amount of these invoices is not available at
this time, this proposal is to recommend approval of an "amount not to exceed" a stated level.
Staff is recommending the Trustees re- appropriate monies authorized and expected to be
obligated in FY 2011, but not expended as of June 30, 2011.
PROPOSED ACTION:
Staff is proposing the renewal of open contracts with unexpended appropriations in a total
amount not to exceed $753,063 in the City funds and $2,549,561 in the OPWA Fund. This request
includes the following:
General Fund
➢ Streets $ 106,462
➢ Stormwater $ 27,331
Stormwater Management Fund $ 619,270
➢ OPWA Administration $ 34,200
➢ Water $ 6,596
➢ Wastewater Treatment $ 1,289,488
➢ Wastewater Collections $ 1,169,432
➢ Recycle Center $ 49,845
RECOMMENDATION:
Staff recommends Trustee approval of an amendment to the FY 2012 Budget, re- approving
contract commitments and increasing the appropriation for expenditures in amounts not to
exceed $2,549,561.
ATTACHMENT:
A. Schedule of open projects and contracts
I
BUDGET UNIT Project
Vendor
01300 PAVEMENT STRIPING PROJECT
ROADSAFE TRAFFIC SYSTEMS
01300 BARRICADES
OWASSO PUBLIC WORKS
01300 FY10 -11118 CT & 109 E AVE STREET IMPROVEMENT
$
01300 SPEED TABLE
$
01300 116THSTBRIOGE /CULVERT REPLACEMENT ENGINEERING
$
GENERAL FUND STREETS
$
01370 SAFETY CONES
$
01370806 FY10 -11 TREE GRANT
$
GENERAL FUND STORMWATER
$
GENERAL FUND TOTAL
$
27370 ENGINEERING PHASE II PERMIT
MESHEK & ASSOCIATES, P.L
27370 FY10 -11 BIRD CREEK GAGE AGREEMENT
$
27370 10104 N 114 EAVE DRAINAGE IMPROVEMENT
$
27370057 N GARNETT REGIONAL DETENTION
$
27370082 3 LAKE DRAINAGE IMPROVEMENT
$
27370083 3 LAKES DRAINAGE CHANNEL
EARTH SMART CONSTRUCTION
27370086 STORMWATER ATLAS MAP
MESHEK & ASSOCIATES, P.L
STORMWATER MANAGEMENT FUND
$
CITY FUNDS TOTAL
$
61400 PUBLIC WORKS ROOF REPLACEMENT
$
OPWA ADMINISTRATION
$
61420 WATER SYSTEM HYDRAULIC MODEL
TOMMY E. KITCHEN
61420 WATER MODEL
TBR ENGINEERING
OPWA WATER
$
61450059 WWTP EXPANSION
$
OPWA WWTP
$
61455066 E 76TH ST N SANITARY SEWER
PARAGON CONTRACTORS, LLC
61455080 MEADOWCREST SEWER LINE
$
61455 RANCH CREEK INTERCEPTOR DESIGN & CAPACITY ANALYSIS
$
OPWA WASTEWATER COLLECTIONS
$
61485 TIRE AREA FENCE PROJECT
$
61485 CARDBOARD COMPACTOR
$
OPWA RECYCLE CENTER
$
OPWA FUND TOTAL
FYll TOTAL CARRYOVER REQUEST
Budget
Payments
Carryover Request
$
56,800
$
-
$
56,800
$
43,333
$
21,575
$
21,758
$
48,500
$
28,830
$
19,670
$
12,230
$
4,750
$
7,480
$
7,440
$
6,686
$
754
$
163,303
$
61,841
$
106,462
$
12,000
$
9,669
$
2,331
$
25,000
$
-
$
25,000
$
37,000
$
9,669
$
27,331
$
205,303
$
71,510
$
133,793
$
60,000
$
23,883
$
36,117
$
32,645
$
13,681
$
18,964
$
17,000
$
4,078
$
12,922
$
924,418
$
673,184
$
251,234
$
130,000
$
2,230
$
127,770
$
120,000
$
2,650
$
117,350
$
153,000
$
98,086
$
54,914
$
1,437,063
$
817,793
$
619,270
$
1,642,366
$
889,303
$
753,063
$
34,200
$
-
$
34,200
$
34,200
$
-
$
34,200
$
59,200
$
55,902
$
3,298
$
59,200
$
55,902
$
3,298
$
118,400
$
111,804
$
6,596
$
7,490,866
$
6,201,378
$
1,289,488
$
7,490,866
$
6,201,378
$
1,289,488
$
2,916,079
$
2,179,739
$
736,340
$
420,000
$
181,526
$
238,474
$
195,700
$
1,082
$
194,618
$
3,531,779
$
2,362,347
$
1,169,432
$
10,000
$
4,155
$
5,845
$
44,000
$
-
$
44,000
$
54,000
$
4,155
$
49,845
$
11,229,245
$
8,679,684
$
2,549,561
$
12,871,611
$
9,568,987
$
3,302,624