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2005.05.10_City Council Agenda_Special
PUBLIC • : C OWASSO CITY COUNCIL TYPE OF MEETING: Special DATE: May 10, 2005 TIME: 6:00 p.m. PLACE: Old Central, Council Chambers 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted on the City Mall bulletin board at 4:00 PM on Friday, May 6, 2005. Jul' nn M. Stevens, Admin`s ative Assistant 1. Call to Order Mayor Thoendel 2. Discussion relating to Community Development Department Items Mr. Rooney Attachment #2 A. Final Plat (1) B. Rezoning (1) C. Annexation and Amendment to the Land Use Masterplan D. CDBG 05' Application (Three Lakes Village Street Repair Project) E. CDBG Certificate of Authorized Signatures 3. Discussion relating to Public Works Department Items Mr. Rooney Attachment #3 A. Design Criteria Adoption Owasso City Council May 10, 2005 Page 2 4. Discussion relating to Fire Department Items Mr. Rooney Attachment #4 A. Fire Station #2 Final Acceptance 5. Discussion relating to Administrative Items Mr. Rooney Attachment #5 A. Oklahoma Municipal Assurance Group Annual Election of Trustees 6. Discussion relating to City Manager Items Mr. Ray Attachment #6 A. Fire Station #3 band Acquisition B. Stormwater Management Fund Implementation C. Silvercreek Drainage Update / Proposal D. FY 05-06 Budget Presentation 7. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the office of the City Manager and City Attorney, such executive session provided for in O.S. 25, Section 307(B)(1). Mayor Thoendel 8. Adjournment HA\Agendas\Council Work Session\2005\0510.doc TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CITY •. L . r FINAL PLAT ItATE- 1 1 BACKGROUND: Demiy Woolman has submitted an application to the Planning Commission for approval of a final plat for The Falls at Garrett Creek, located east of h1 129th E Ave., south of E 116" St. N., just southeast of Garrett Creek Estates. The applicant is proposing 104 residential lots, on approximately 26.09 acres of property zoned RS-3 (Residential Single -Family). A general area snap is attached. HEARING DATE: Planning Commission: May 9, 2001 PROPERTY CHARACTERISTICS: The property is approximately 26.09 acres in size and is zoned RS-3 (Residential Single -Family). The subject property is undeveloped. The property to the north and west is also zoned RS-3 and is developing as Garrett Creek Estates. Property to the east and to the south is zoned AG (Agriculture District) and is undeveloped. DEVELOPMENT PROCESS: The four primary steps in the development annexation, zoning, platting, and site planning. of commercial property in Owasso include The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS The applicant is requesting this review in order to facilitate 104 residential lots, on approximately 26.09 acres of property zoned RS-3 (Residential Single -Family). According to the Owasso Zoning Code, single family uses are included in Use Unit 6, and are allowed by right on property zoned RS-3. Whenever- any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to actively participate in the physical development and layout of the city. The development will be served by City of Owasso sewer and water by Rural Water District No. 3 — Washington County. Utility easements are established throughout the proposed addition so as to adequately accommodate utility services. Regional detention has been effectively addressed with the establishment of a detention facility located in the northern portion of the addition. The Falls at Garrett Creek Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for the development of single farnily homes. In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is forecasted for residential development. Already, there is an emerging pattern of relatively dense housing development occurring in the general area. TECHNICAL ADVISORY COMMITTEE: The Owasso Technical Advisory Committee reviewed the final plat at the April 27, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The following TAC recommendations were addressed: 1. Applicant must indicate a 20' utility easement along the north side of Lot 54, Block 1 and Lots 1 and 10, Block 4. 2. Applicant must indicate ownership of detention pond. 3. Applicant must hold Lot 57, Block 1 until phase B is complete. 4. The emergency access is not to be paved. COMMENDATION: Staff recommends approval of The Falls at Garrett Creek Final Plat subject to the above conditions. 1. Case Map 2. Final Plat Property O ..., Subject 2 s� e Owasso Commmity 4:41-11", " Owasso, OK 74055 918.376,1500 918.376.1597 www.cityofowasso.com Final Plat s 64 b r a S { T .,a he 1-7 11s at Garrett Creek AM AD MON FO 7f1E OTY OF aWAsM d ➢ PmUC NTdY �e 3, N1 \\ SURVEYOR: DEVELOPER: QWNZR' ,�' „ ,1e .3r 8 ➢ Benchmark Surveying & Paragon Development Group Gasren Creek ➢iomesites, L.L.O. � r � \` d Land Services, Inc. 401 Waat 2.d Avmeua 401 W-t 2nd A. uo f 1d, P.O. Box 1078 Owano, 01dahema 74055 ONa , 0➢ciahom0 1405.5 r Onasao. 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No AUT ve t4i WSVA4D vlsrl AS 1R taus AT aatlElt mroC Admml W M Own 6 OanXa, unm Malt. >uft @ maNVNA 6 w nee Arm ov[cr Ama'merarew @ S+m mereer �N�D esA�lmW'u Fc. ep9�i�( p1TJe, Ow 0-.TYa6 4 It6eLVN ID q AT80 vy -d elllu0 wNeuN ) awtt @ TusA I)" nm10YIDGm teVCM nY Tl5 m nvo1 K eewv5 ss MA9RM @ BpoNNq RerKreN Aw WU � WC- nN cERTFKA7E OF FKAL PLAT APPROVAL I Igl98P @ATVi TIaT 110Y reAT esVT P9DDUkD W iIQ' OW10 mY G4Po4 On M` an ama "Atm' ann: @ ta1aN>w > aogTY W Tusa ))� Tees aeJwuYeTrr eve weeongmc® DVDPr uE n.s �, xm2 or u sea t°z u�`aeu>o. - B L 1eE OmVt(s) @ fAnr let 9w1 eE RSv@Y�Z edt eDBUC n¢ caNa9T N nE sR@It vA® - . $ 30[m. a DpNtD t .+� 10 nE L�N.T" ASSDOAgYI groNDeD rOR q 9:C110H rv. Ot ]IgEW WExAlA9lAl AND EIgCDoe% 9H)9 qai R C w`R@eG AI® BILNDIAIED DaMmia hl4f-9attrtWt tOnfR .�N01T Ha n8 DOQM A9U]aTNYI 8r TIE AAOiTEtLNl MMhE NOEVER TA¢ FaQt �! G�3&6 0. 2OW HONE cw+r r66r arnmA Nm iHD6N'mR 1X simfaaetC POSOR AHD dfDE2 SHALL K F� w AEO12 aednD aoowo PUws aeL EE Pmmrm. vm¢.-..a smmv2 em r . m4vt s� t 'iH=D T n¢ aomm @ >vaclaas @ Tlex om�ws' ^.aoATxoL 49arrA a.WA: 1taT ro ExaFo a x a q srs. 'sHixr s os � TO: THE HONORABLE MAYOR AND COUNCIL CITY OF O. e . a FROM: CITY PLANNER 0 1` , 00 BACKGROUND Roy Johnson has submitted an application to the Planning Commission to review and approve a rezoning of 3.92 acres from CG (Commercial General) and RS-3 (Single Family -Residential to CG (Commercial General). The property is located on the northeast corner of E. 86ch St. N. and Main St. A general area map is attached. (CommercialCG District) and V'(Singlea r.' r' HEARING DATE Planning Commission, May 9, 2005 PROPERTY CHARACTERISTICS: The property is approximately 3.92 acres in size. The southern 440' of the subject property is zoned CG (Commercial General) while the northern 160' is zoned RS®3 (Residential Single -Family). The subject property is undeveloped. Ator Elementary is adjacent to the property to the north and west, the Brookwood Apartments to the east and Single Family - Residential across E 86ch St N. to the south. DEVELOPMENT PROCESS The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the city limits is made a part of the city. Property owners and land developers sometimes choose to have their property arinexed into Owasso in order to receive Owasso municipal services, such as police protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is .annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, Rezoning Application 05-02 May 5, 2005 Page 2 of 4 such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD. When a development proposes to exhibit a mixture of uses with specific regulations and standards unique to a particular tract of land, a PUD is often the preferred land use control mechanism. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, storrnwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. Another form of property division that can be considered in some cases is a lot split. Lot splits are minor subdivisions of property into thr-ee or fewer tracts, and do not provide for any new public streets. Typically, this is an appropriate option for a land owner who wishes to take large undeveloped parcels of land and divide it into two or three smaller tracts. The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the TAC and Planning Commission. Issues such as building setbacks,' parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and PIVAC. Rezoning Application 05-02 May 5, 2005 Page 3 of 4 ZONING REVIEW PROCESS The rezoning process is initiated when a property owner submits an application requesting a change in a property's zoning designation. The property owner must submit an application indicating the current zoning designation and defining the requested zoning designation. The application should be accompanied by the zoning fee, an accurate legal description and map showing the property as well as a certified 300' radius report. Upon receipt of a complete application the staff will begin the review process by providing legal notice through the placement of an advertisement of the application in the newspaper, sending notice letters to property owners within 300' of the subject property and posting a sign on the property at the point closest to a public road. As staff is soliciting citizen input from the notification the application will receive an internal review. The internal review consists of answering three primary questions: 1. Is the requested zoning designation consistent with the Owasso 2015 Land Use Comprehensive Plan? 2. Is the requested zoning designation the highest and best land use classification for the subject property? 3. Is the proposed zoning designation consistent with surrounding development? Based on the criteria, staff will formulate a recommendation for the request to forward to the Owasso Planning Commission. The Owasso Planning Commission will hold a public hearing to determine if the requested zoning change is appropriate and make a recommendation to forward to the Owasso City Council. The Owasso City Council will make the final determination whether or not to rezone the subject property to the requested classification or a less intense classification. If the zoning designation is changed by the City Council an ordinance officially declaring the rezoning of the property is written and adopted by the City Council making the change law. CONSIDERATIONS OF A REZONING + VIEW The decision to rezone a particular property in the City of Owasso should be based on thr-ec fundamental questions: I. Is the requested zoning designation consistent with the Owasso 2015 Land Use Comprehensive Plan? 2. Is the requested zoning designation the highest and best land use classification for the subject property? 3. Is the proposed zoning designation consistent with surrounding development? It is important to note that particular site details such as drainage, streets, and utilities are appropriately discussed during the development review phases (plat and site plan) and not during a rezoning hearing. 3 \771, P ICATION (If by metes and bounds, attach plat of survey) Name and Address of Record Owner Please submit the completed application form and application feAlongwith a Certified 300' Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's consultant should attend the Planning Commission meetings at which the Supple reviewedo mental honing will be Fee Schedule 0- 0.99 acres $75 1- 4.99 acres 100 5-19.99 acres 150 20 + acres 200 SUBMITTAL DATE I OPC MEETING DATE - - SEE RECEIPT NUNfBER APPROVED DENIED �' NOV-11-9:a WED AM OWASSO PUBLIC WORKS R-14—E EAST 96TH STREET NORTH T' 21 N m a 9, 918 272 4996 P OWNER: HAZEL E. ALLYN 7910 JEFFERY AVE. o NORTH PORT, FLA- 34287-2047 z ACCOUNT NO.: 00960 SCALE: NTS PROP5V R /W 'UNE 33.50, f— lb-,'50' (STATUTORY R/W) EAST ^ 86TH STREEIJ NORTH SECTION U-\IL::- —LEC'A' --Ea-C-R�TTION FOR -E—ERMARUCI RIGHT—OF—WAY Aic NORTH 33-50 FECT OF THE SOUTH 50 FEET AND THE WEST 50' FEET OF THE WEST HALF (W/2) OF THE SOUTHEAST QUARTER (SE/4) OF THE SOUTHWEST QUARTER (SW/4) OF THE SOUTHEAST QUARTER (SE/+) OF SECTION 19. TOWNSHIP 21 NORTH, RANCE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY. OWASSO. OKLAHOMA, CONTAINING 0.954 ACRES, MORE OR LESS. . . ............... m P" I V S fINN, -eq, .... . . ...... R-4 4 ns , SM 01, -IR R.. WO, ji, U �'JJJW_AJJ2tIi2[0W UOVN"01 18113KAJ V: Jim W11, Hf; To be considered is a rezoning from CG (Commercial General) and RS-3 (Single Family® Residential) to CG (Commercial General), The property is located on the northeast comer of E. 86th St. N. and Main St. Alt persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. For more information on the proposed rezoning contact the Owasso City Planner, City Hall, 1.11 N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1543. Dated /�O 7asso, Oklahoma, this le day of April, 2005. !Iello- Chip McCulley City Planner TO: THE HONORABLE MAYOR AND COUNCIL CITE' OF OWASSO FROM: CHIP MCCULLEY CITY ♦. \. SUBJECT: ANNEXATION (OA-05-01� BACKGROUND The City of Owasso has received a request from Northeast Investments, L.L.C. for the annexation of approximately 35 acres. At this time it is the staffs understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of commercial property. HEARING DATE: I'lanning, Commission:4 LOCATION The property is located east of the Owasso Expressway, between E. 98th St N. and E. 101st St. N., North of lst Baptist Church. A general area map has been attached for your review. EXISTING LAND USE Undeveloped SURROUNDING LAND USE North: Large Lot residential, Northeast Elementary and Coffee Creek South: Is' Baptist Church, and large -lot residential East: City View Vest: Owasso Expressway SENT ZONING AG (Agricultural District) — Tulsa County SURROUNDING ZONING North: AG (Agricultural District) —Tulsa County South: rSm2 (residential District) and rS (residential District) —Tulsa County East: rS (residential District) — Tulsa County Vest: Owasso Expressway Annexation Request OA 05a-01 May 5, 2005 Page 2 of 4 DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. Specific development concerns, such as drainage, traffic, water/wastewater services, and stoirnwater detention are not able to be considered at the zoning stage of the development process. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD. When a developer proposes to exhibit a mixture of uses with specific regulations and standards unique to a particular tract of land, a PUD is often the preferred land use control mechanism. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. Another form of property division that can be considered in some cases is a lot split. Lot splits are minor subdivisions of property into three or fewer tracts, and do not provide for any new public streets. Typically, this is an appropriate option for a land owner who wishes to take large undeveloped parcels of land and divide it into two or three smaller tracts. Annexation Request OA 05-01 May 5, 2005 Page 3 of 4 The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the TAC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and HVAC. ANNEXATION REVIEW PROCESS The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials the staff initiates the review process which begins with a thorough analysis of the request. The primary consideration is the property's compliance with the Owasso Annexation Policy. The policy establishes a set of guidelines that define which properties are considered for annexation. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted the ordinance is circulated to appropriate regional and national agencies for recording and altering maps. CONSIDERATIONS OF ANNEXATION The following annexation policy for the City of Owasso is provided as a guideline and should not be constructed as inflexible requirements for annexation, I . While there is no minimum tract size, properties of larger than 20 acres are preferable, 2. All properties should be contiguous to existing City Limits. 3. All properties should be annexed into the City limits as the lowest zoning classification, that is, Agricultural (ACC). Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the City will be legal, but non -conforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet City standards will not be improved by the City until brought to the City standard and accepted by the City Council. Such public Annexation Request OA 05-01 May 5, 2005 Page 4 of 4 facilities roust be improved at owner's expense by the establishment of a special assessment district or some other financing method. 5. Where a City limit boundary ends at a dedicated street, the boundary will not include the street right-of-way. This policy will establish consistency and allow City employees and citizens to know where the City boundaries are. 6. Properties that are rejected for amlexation should not be considered for annexation for a six month period after rejection by the City Council. ANALYSIS Staff received a petition from Northeast Investments, L.L.C., requesting the City to annex approximately 35 acres of property. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of commercial property. If the property is annexed into the City the applicant will be required to follow normal development procedures which would include rezoning, preliminary and final plat review. If annexed, any development proposed for the property would be required to meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any appropriate site engineering standards as proscribed by Public Works including but not limited to paved streets and sidewalks. The property would be served water and sewer by the City of Owasso. The Owasso 2015 Land Use Master Plan calls for commercial development on approximately half of the 35 acre tract and residential development of the remaining area. In regards to the Owasso Annexation Policy the request is larger than 20 acres and contiguous to existing City limits. No public infrastructure or development currently exists on the property; all public improvements will be made by the developer. If annexed, the subject property will acquire an AG (Agricultural District) zoning designation. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a. 300' radius. OWASSO ANNEXATION COMMITTEE At their April 27, 2005 meeting the Owasso Annexation Committee unanimously recommended approval of OA 05-01. RECOMMENDATION Staff recommends approval of OA 05-0L ATTACHMENTS: 1. General Area Maps 2. Applicants Annexation Petition 3. Legal Notice i � I i i III ��;� �� �, u� r� !� F AG RS.2 CS RM 2 OrARTH I f RE I�1 I �c III _R�-1 RS-2 Fe''et 0 1 400 1 800 M 141AI �w Will E RON B. BARDER ROBeRT J. BARTZ JOHN M. HICK13Y CURTIS J. S14ACKLBTT Jop M, ruARS RICHARD D. WH[TI3. JR. RoBBRT L. 8PARBR MATT D. MATHESON INANCY HA4ANIA J ONLIS LYNN StimmqRs LuGiftltlf, R(CPARD R. CLARKE ,rlmu-rHy A. HART PARK CENTRE 525 S.MAIN STR96T. SUITS 800 TULSA. OK 74 103-d5l I TELEPHONE 9 1 a 5 9 9- 175 5 FAX q I B 59 9 - 7 7 5 6 A PROFESSIONAL C 0 R IP 0 R A T 1 0 N Mr. Chip McCulley City Planner P.O. Box 180 I I I N, Main Street Owasso, OK 74112 RE: Part of the NE/4 of SW/4 See 16, T21N, R14E, Tulsa County, OK (See attached legal description) Our File No. 7019-03 Dear Mr. McCulley, We appreciate you taking the time to visit with us last week Ni discuss our plans for the above described property. Q March 31, 2005 Page 2 of 2 I have orderAn property line and w' questions, please fe matter. RBB/clM Enclosure cc: Dean Lowe an ownership report covering the required 300' radius from our forward that report to you upon receiPt, Should you have any free to contact me. Thank you again for your assistance in this IWIVIVTIITO► -► t �'�� Ron B. Barber MWAIR Dated at 0-wasso, 01dahoma, its 14 1h day of April, 2005. Chip McCulley City Planner TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CDBG'05 APPLICATION GRANT FOR THREE LAKES VILLAGE STREET REPAMS DATE: May 4, 20(6-1 By virtue of its size, the City of Owasso receives around $66,000 in Community Development Block Grant (CDBG) funds each year, contingent upon the approval of the grant application that the City must make yearly. The Oklahoma Department of Commerce (ODOC) administers these funds as part of its "Small Cities set -aside program!'. So far, the City has used this money to improve sidewalks in the downtown area, as well as to construct a restroom at the skate park. 04M Should the funding be awarded, there would be a match requirement, The City would have to commit an amount of money equal to the grant funds ($66,450), likely bringing the total allowable project cost to around $132,900, 63=3= economic development projects. Examples of community development projects include sidewalks, street improvements, and projects that increase handicapped accessibility to community facilities. Examples of economic development projects include waterfines and sewerlines. To provide direction for using the grant funds for the '05 project, staff members from Public Work Community Development, and Economic Development met at various times to consider ssev project options. Three project options were considered at length. The first option considered was t install an elevator at Old Central, in order to bring the facility in tine with the commercial co requirements necessary for a variety of commercial uses. The second option considered was to repa Main Street between 76th Street North and 5Avenue. The third option considered was to use t CDBG to help fund the $230,000 street repair project at Three Lakes Wage. -1. r olreo at Three Lakes Village. Money for the project was included in this year's budget, but it has been fou that the budgeted amount is insufficient to complete the repairs. A CDBG could provide $66,450 help pay for the repairs. Since the street repairs are deemed to serve the residents of Three Lakes Village, but not wou'� eo deocey of directly benficial tresints•f the nsus block outside go Three Lakes Villae, an incme surve•t subdivision's residents is required to determine whether the project is eligible to receive grant fun That survey has been conducted, and the results show that the area is eligible to receive grant ffinds BKCQAflZ.NDAIJ0N, 11 111:111111�1 1 1111111 11 mt 1. Map of Three Lakes Village subdivision 2. Correspondence from INCOG dated April 22, 2005 3, Notice of Public Hearing 4. Resolution S. Citizen Participation Plan E. 86th ST. N KES VIL M E M 0 R A N D U M 'hir WORM& Zip r-1011r.1,11 LKYJ for your use. Approval of this Resolution will allow the CDBG Application to be submitted for review by ODOC. Also attached for approval is a Citizen Participation Plan that will be incorporated as part of the application package to be submitted to ODOC. A separate public hearing on CDBG needs will need to be held in the City Council meeting on May 17, 2005. REQUESTED AGENDA ITEMS: 1) Public Hearing on Community Development Needs for FY 05 Small Cities CDBG Program Application, 2) Discussion/Approval of a Resolution requesting assistance from the Oklahoma Department of Commerce and authorizing the Mayor to sign application documents for a FY 2005 request in the amount of $66,450 for the Small Cities Program, 3) Discussion/Approval of a Citizen Participation Plan for the ogram. FY-05 CDBG Pr A Public Hearing has been set for May 17, 2005, at 6:30 p.m. at the City Council Meeting Room in Old Central, 109 North Birch, in the City of Owasso, Oklahoma, to receive recommendations on community development needs within the City of Owasso. These recommendations will be considered by the Owasso City Council in developing and approving an application to be submitted the Oklahoma Department of Commerce (ODOC) for funding consideration under the FY-05 Community Development Block Grant (CDBG) Program. The City of Owasso is expected to receive an allocation of $66,450 under the State's Small Cities Set -aside. Citizens are requested to participate in the Hearing and express their views on community development needs. The Owasso City Council will incorporate any comments or proposals, where feasible, in the FY 05 CDBG Application to be submitted to the Oklahoma Department of Commerce by June 30, 2005. Posted: Date By: Community Development Director WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93- 383, as amended, authorized the Secretary of Housing and Urban Development, as representative of the United States of America, to grant to the State of Oklahoma funds and administrative responsibility for the "Small Cities Community Development Block Grant" program; and WHEREAS, the Oklahoma Department of Commerce, pursuant to designation by the Governor as the administering agency of the Community Development Block Grant Program for Small Cities in Oklahoma; is directed to further the purposes of community development in the State, and is authorized and empowered to accept funds from the Federal Government or its agencies and to enter into such contracts and agreements as are necessary to carry out the functions of the Department, and WHEREAS, the City of Owasso is a local unit of general purpose government and has provided opportunity for input by residents in determining and prioritizing community development needs through its written Citizen Participation Plan, and obtain assistance in community development and hereby requests the Oklahoma Department of Commerce to provide assistance under the policies, regulations, and procedures applicable to local communities in Oklahoma. ADOPTED TMS 17th day of May 2005, at a regularly scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. § et seq. Mjr. Craig TLiomdelMayor Signature Attest: (Seat) Clerk Signature h.-ib/kareti/98ediVresolution.doc Citizen PaMcipation Plan I The City of Owasso intends to implement a citizen participation program for its 2005 application process to accomplish the following objectives: - I I . I �� ?77771 Meor ana who reside in areas where CDBG funds are proposed to be used. This will be accomplished by: 1, Providing fiequent and timely public notice of CDBG program activities by posting at City Hall and by placing articles of interest in the local newspaper. 3. Conducting a Special Public Hearing to inform citizens of the proposed CDBG project and authorizin Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to proposed and actual use of funds, including, but not be limited to: The amount of CDBG funds to be made available for the current fiscal year, if the proposed project is approved. hJb/karen/98ediVcitpar.doc the proposed CDBG project will be available for public review after the City Council has made its final selection. Provide for a minimum of two (2) public hearings; one (1) prior to submission of the applicatio for funding of the project for the purpose of obtaining citizen views and formulating1 responding to proposals and questions, and the other end of the grant period if the City Owasso receives funding, that discusses the City of Owasso's accomplishments in relation initial plans. The application stage hearing will include discussion of CDBG needs, and t development of activities being proposed for CDBG funding. There will be reasonable notice all hearings, which will be scheduled for times and locations convenient to the potential and actu beneficiaries and which will accommodate the handicapped, 1 This requirement will be met through scheduling a Special Public Hearing to discuss the City of Owasso's 2005 CDBG proposal. At this hearing, the proposed project will be reviewed for the public and further citizen input will be solicited. Notice will be given seven (7) to ten (10) days in advance of this hearing in the City of Owasso by posting at City Hall and other normal posting locations within the community. The Hearing will be held in the early evening so that citizens who work may attend. A second hearing will be held at the end of the grant period as the City of Owasso completes project activities authorized in the 2005 CDBG process. M non-English speaking resi&nts 'can reasonably be expected to participate. The City of Owass does not currently have a signcant population of non-English speaking citizens. However, eve effort will be made to accommodate the needs of any non-English speaking citizens who wish t] participate. Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities not previously described in the City of Owasso's funding request and on activities that are proposed to be deleted or substantially changed in terms of put -pose, scope, location or beneficiaries. 2 hJb/karen/98edWcitpar. doe — ------ - ------ L(�t�fizen.PaMcipation Plan Page3 Provide the place, telephone number, and times when citizens are able to submit written response to such complaints or grievances. Citizens with comments or grievances on the 2005 CDBG process may submit them in writing or in person at the City Hall during regular business hours or may call (918) 376-1500. The City of Owasso will respond to such comments or grievances within fifteen (15) working days, where practicable. Clerk's Signature Mayor's Signature h.jb/karen198edWcitpar.doc TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR i'I tvillJT DATE: May 5, 20CE The City of Owasso works continuously with the Oklahoma Department of Commerce (ODOC) to secure and implement Community Development Block Grants (CDBG). Of course, each of these grants requires the execution of numerous documents throughout the grant process, Every year, ODOC requires certification from the city that states what persons are authorized to sign such documents, Traditionally, the three contract signatories for CDBG have been the Mayor, Vice -Mayor, and City Manager, while the three fiscal signatories have been the City Manager, Assistant City Manager, and City Clerk. � " I I i I � 11 1 1 111111 11, 1 � III I I � I I I I I lI I 11 111 1 I'll 011 • 's �ill RMW 1. Correspondence from ODOC dated April 20, 2005 2. Certificate of Authorized Signatures STATF OF OKLAHOMA 900 North Stiles Avenue / P. O. Box 26980 DEPAICIMENT Oklahoma City, Oklahoma 73126-0980 U.S.A. OF COMMERCE Tel: (405) 815-6552 Fax: (405) 815-5199 DATE: April 20, 2005 TO: ALL CITIES AND TOWNS WITH ACTIVE OKLAHOMA DEPARTMENT OF COMMERCE CONTRACTS RE: Certificate of Authorized Signatures Forms Enclosed please find a Certificate of Authorized Signatures form (Signatory form). The Oklahoma Department of Commerce keeps these on file so we know who is authorized to request funds and/or sign contracts and contract modifications. Many cities and towns in Oklahoma recently held elections for city officials. If your city or town has new elected officials and you need to update your Signatory form, please complete the enclosed Signatory form and return it to us as soon as possible. Note- Please also be aware that the notary public that notarizes the document nwsLunj be listed as an authorized signature. If you have any questions, please contact me at (405) 815-533 1. Sincerely, C)6J46P1-- Representative Office of Community Development Enclosure CERTIFICATE OF AUTHORIZED SIGNATURES I, , certify that I am Name the chief elected or appointed official of Name of Organization (city/county/non-profit, etc.) (hereinafter Contractor), which contracts with the Oklahoma Department of Commerce. I certify.that each such contract will be signed for and on behalf of Contractor pursuant to authority granted by its governing body and within the scope,of its legal powers. I certify that the persons named below as contract signatories are authorized to sign all contracts and related documents issued to Contractor by the Oklahoma Department of Commerce's Office of Community Development and that the persons named as Fiscal Signatories are authorized to sign all fiscal and record -keeping documents on behalf of Contractor. This certification is effective with the date shown below and shall remain in. effect until revised or canceled by Contractor. CONTRACT SIGNATORIES (Please Select Three) Typed Name and Title of Contract Signatory Signature Typed Name and Title of Contract Signatory Signature Typed Name and Title of Contract Signatory S FISCAL SIGNATORIES (Please Select Three) Typed Name and Title of Fiscal Signatory ` Signature Typed Name and Title of Fiscal Signatory Signature Typed Name and Title of Fiscal Signatory Signature CONTRACTOR RECOGNIZES THAT IT HAS FULL RESPONSIBILITY TO GIVE THE OKLAHOMA DEPARTMENT OF COMMERCE TIMELY NOTICE OF ANY CHANGE IN THE INDIVIDUALS DESIGNATED ABOVE, OR OF ANY CHANGE OR LIMIT IN THEIR AUTHORITY, INCLUDING THE TYPE OF PROGRAM OR. AMOUNT CONTRACTED FOR. STATE OF OKIAHOMA COUNTY OF (Signature — Chief Elected or Subscribed and sworn to before me this Appointed Official) -- day of.._ _ 20—_ _.._. (Typed Name & Title) Notary Public (or Clerk or Judge) (Date) (SEAL) MY COMMISSION EXPIRES MY COMMISSION NUMBER (OVER FOR INSTRUCTIONS) TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO PUBLIC . J, i WORKS DIRECTOR S-JIBJECT: ENGINEERING DESIGN CRITERIA, CONSTRUCTION STANDARDS AND STANDARD DETAILS DATE: May 6, 2005 The City of Owasso Engineering Design Criteria, Construction Standards and Standard Details (hereafter referred to as Standards) establish general guidelines to aid in the design and construction of water, sanitary sewer, streets and stormwater system infrastructure. Although design engineers and construction professionals would remain responsible for proper design and construction, these documents mandate the standardization of quality in the design and construction of public infrastructure within the City of Owasso. For ease of reference and use, the Standards are subdivided in three sections as follows: En-incering Design Criteria (Sections 0110 to 0600): Details design standards for water, sewer, streets and drainage infrastructure. It also specifics Public Works Department procedures, design review and approval processes for design plans and submittals. ® Construction Standards (Sections 1100 to 3200): Establishes minimum acceptable standards for construction of water, sewer, streets and storm system infrastructure. These sections also detail inspection procedures and fees and penalties to be collected based on development costs. Standard Details (city details): Includes a graphical representation of construction details to serve as a basis of design for water, sewer, streets and storm systems. It is anticipated that such details would be included or referred. to in design drawings, thus standardizing design and facilitating city review. IMPLEMENTATION SCHEDULE. In an effort to promote understanding and facilitate acceptance of the new City of Owasso Engineering Design Criteria, Construction Standards and Standard Details by the community, staff has recommended (October 19, 2004 Council memorandum) that implementation of the new Standards be achieved in three phases: Engineering Design Criteria, Construction Standards and Standard Details Page 2 of 3 Presentation to City Council at work session: A work session will be conducted with members of the City Council to present the document and discuss "sensitive" areas. 2. Solicitation of input from Developers and Engineers: A series of workshops will be held with the engineering and development community to solicit input. The Standards will be modified accordingly to reflect those suggestions benefiting the community. 3. Acceptance by Council: The document will be brought to council for acceptance under an ordinance. Once Standards are adopted by ordinance, any future modifications would have to be adopted by an amendatory ordinance to have the force and effect of law. In October 2004, City Council accepted a time table for the implementation and acceptance of the Standards to extend from October 2004 to February 2005. Activity Sep-04 0ct-04 Nov-04 Dec-04 Jan-05 Feb-05 Internal Review L ... Introduction to Council Developer and Engineers Input Document Modification, Acceptance by Council On October 19, 2004, draft copies of the City of Owasso Standards were delivered to the City Council for review and comment in preparation for a special council session. In December 2004, due to scheduling conflicts caused by the holiday season, staff extended the implementation schedule to May 2005. The revised schedule is shown below: A. total of three public meetings were held to gather input from the engineering and development community. Public Works personnel held public meetings on February 28, 2005 and March 16, 2005. Comments received by staff focused on the requirement to extend the current period for Maintenance Bonds of sewer, water and drainage infrastructure from one (1) to two (2) years. Additionally, the development community expressed concerns regarding the new requirement for Engineering Design Criteria, Construction Standards and Standard Details Page 3 of 3 a signed Agreement between the City and Developer to assure that all privately -funded public infrastructure improvements are completed according to the approved plans. A summary of comments, along with the recommended response by staff, were mailed to all meeting attendees during the week of May 2, 2005 soliciting final comments (Attachment A). No additional comments have been received. Thus, staff intends to place this item on the May 17, 2005 Council agenda for action. FUNDING SOURCE - Funding for this project is not necessary. ATTACHMENTS A. Summary of public comments City of Owasso DESIGN CRITERIA AND CONSTRUCTION STANDARDS Clarifications and Response to Public Comments Comment No. Comment 1. Para 0111, Purpose for the Criteria) — last sentence change to "City may make changes to criteria...." in lieu of "Public Works Director". There should be specific procedures for modifying the criteria and making public notification prior to approval of changes. Response: In the first paragraph, change "Public Works Director" to "City Staff may make recommendations for changes to the City Council for approval in keeping with..." Add Paragraph E — "It is anticipated that changes and updates will be made to criteria and standards on a periodic basis throughout the life of this document. Such changes shall be made per the following prescribed procedures: 1. The Public Works Department Standardization Committee, chaired by the Public Works Director, will evaluate proposed changes and distribute recommendations to City Staff. 2. City Staff will evaluate each proposed change for further consideration. 3. Public notice will be made and comments received for those changes warranting Staff recommendation for approval. 4. City Staff will present recommended changes to the City Council for final approval. 5. No approved changes to criteria and standards will be applied to projects for which initial construction plan submittals have been made. 2. Para 0114.3 GA.h. (Referencinginspections) and Standard Detail SAN-10 - What is SAN-10 and purpose for plate? Response: Standard Details SAN-09 and SAN-10 specify the installation of sanitary sewer service lines when it is necessary to install riscrs during construction of mains, particularly crossings under future streets. The intent is to facilitate location of the riser by the home builder's plumber. Experience has shown that riser extensions above ground are destroyed and result in open holes to the mains. Page 1 of 8 3. Para 0114.4 L.2 (Referencing final inspections — Inspection within 5 working days Response: Concur. Specify the Engineer will perform a final inspection within 5 working days (in lieu of 10 working days) following notification by the Developer or Developer's contractor. 4. Paras 114.4 M.2g 0301.3 and Appendix D Page 2 - (Referencing submittal of maintenance bonds) — Period for bonds should remain as currently. Maintenance bonds are for construction defects and not maintenance of normal wear and tear. Response: Concur partially. Change the maintenance bond periods from two (2) years for streets and one (1) year for water, sanitary sewer and stormwater drainage to two (2) years for all infrastructure. This is in line with other communities. Also, require separate 2-year maintenance bonds for roadway base, curb & gutter and traffic pavement courses if installed by separate subcontractors. 5. Para 0114.4 N.1 Referencing responsibility for infrastructure maintenance) — Delete last sentence... Developer does not provide a maintenance bond to cover any construction defects found during the time period provided for in the bond. Response: Concur. Change to the requirement that the construction contractor shall post maintenance bonds and be responsible for defects during the maintenance period. The bonds shall cite the City as grantee. 6. Para 0115.1 Geotechnical Report (Referencing the number of test holes required) ® Change "Prior to submittal of construction plans..." to "Together with the final submittal of construction plans...". ® Delete the third (3'd) sentence and insert "The laboratory report provides sufficient testing to provide a representation of the total. site." Res e: First item, disagree. The geotechnical report should be developed and presented during initial design phases. Item 2 — Concur. Combine the last two sentences into one sentence to read, "The location, number and depth of test holes/cores holes will be at the discretion of the geotechnical engineer and shall be representative of the entire site." 7. Para-115.4A (Referencing promo acted traffic counts in the Engineering Retort) — Where is this information to be obtained from? Page 2 of 8 Response: Historic traffic counts are available from the Public Works Department for many locations within the city. Other counts are available from the Indian Nations Council of Governments (INCOG) and/or the Oklahoma Department of Transportation (ODOT) for major thoroughfares. 8. Para — 0115.4 B (Referencing design of the pavement cross-section) — What is the design criteria for pavement thickness? Response: The required design engineer's street Engineering Report will determine the design street cross section, i.e., if the minimum cross section shown in the criteria for the various street classifications is sufficient or if local conditions necessitate a similar (equal) section or a thicker section. 9. Para 0202.1 E (Referencing water line separation from other utilities)— Utility separation Response: The Oklahoma Department of Environmental Quality (ODEQ) specifies utility separations. There are ODEQ allowances for upgrading pipe where the required separations cannot be made. 10. Para 0202.1 H Referencin the re uirement for mechanical restraints on water lines) — Why? Properly placed concrete blocking is more reliable and prevents waterline movement better with less expense. This requirement conflicts with 2205.2 B. Response: Disagree. Staff believes mechanical restraints (MegaL,ugs) are the better option. A canvass of other communities, while they allow thrust blocking, agree that the preference is mechanical joints due to experience with thrust block failures and problems with proper block placement. Second item, change 66The mechanical joint shall be used only when shown on the approved plans" to 66All pipe joints shall be mechanically -restrained in accordance with the manufacturer's recommendations and shown on plan and profile sheets. Computer software is available to determine the extent (limits) of required mechanical joints. Thz-List blocking will only be allowed in special circumstances as approved by the Engineer. IL Para 0302.2 D.3 (Referencing requirement for 17.5®foot-wide erimeter easements) — Sewer lines should be allowed in 10' perimeter easements if the adjacent development has a 10' for other utilities or if an offsite easement with a minimum width of 10' is provided adjacent to the perimeter. Page 3 of 8 Response: Variations in required easement widths can be resolved at the TAC meeting when the preliminary plat is submitted. 12. Para 0303.6 M (Referencing requirement for an entry alarm to lift stations connected to SCADA) — Is the gate alarm necessary? Response: Disagree. The alarm is necessary for the prevention of vandalism and possible system shutdown. 13. Para 0403.3 A (Referencing if traffic impact from new developments will exceed 100 v_pJ — Requires the developer to take responsibility for the development of the City Street infrastructure outside the development. Response: Clarification. The impact study is meant to determine the extent of additional traffic lanes at development entrances. Move discussion to Paragraph. 0403 C, "Acceleration/deceleration lanes". 14. Para 0403.3 CA Requires (Referencing use of concrete in lieu of asphaltic cement) — Requires concrete deceleration lanes. Why. Response: Disagree. The use of portland cement concrete for deceleration (and acceleration lanes if required) lanes improves not only the appearance but also lane longevity. The concrete makes a tighter, more stable joint with the existing pavement and the outside lane edge and joint will not ravel as with asphaltic concrete. 15. Para 0403.3 C.5 (Referencing fee -in -lieu of for accel/decal lanes) — Requires payment to the city the value of an accel/decel lane if additional lane widening is planned in the next five years. Response: Payment will be for deceleration lanes only if acceleration lanes are not justified. 16. Para 0403.4 G (References requirement for t�avii fabric between the base asphalt and traffic course)— Why the requirement for fabric between the base and surface asphalt course? Response: Concur. Delete the requirement for paving fabric reinforcement for new construction. Paving fabric will only be required for pavement rehab (overlay) projects. Page 4of8 17. Para 0506.2 C (References use and locations for concrete valley gutters in streets — Implies water would not be allowed to cross intersections. Is that the intent? Response: Clarification. Change paragraph to read, "Valley gutters shall be used when it is necessary to transport street flow across the crown of a street, particularly at street intersections. Use of valley gutters should be minimized at locations other than intersections. When it is necessary to install a valley gutter at locations other than intersections, a drop inlet shall transport the flow to the stormwater conveyance system. All valley gutters shall be constructed with Portland cement concrete. 18. 0507.1 B.2 (Referencing that all inlets shall be at intersections) — Restricting water from crossing intersections is an undo restriction that significantly increases the cost of the development through additional storm sewer. Response: Concur. Delete the first sentence. 20. Appendix b Part I9 Agreement (Juaranteein Installation of Improvements �Aeement between the Reveler and Cit — Re -write by City Attorney. 21. ARpendzx B Part II Urban Engineering A gK- ement States that Professional Liabilit sy hall be 100g000)— Item 6, Prof. Liability Insurance seems low. Response: Change professional liability insurance to $ 1 million. 22. Appendix B, Part II, Para 2.04�t Obligation (Does not include a maximum review period) — add time frame for plaza. review. Res one : Concur. After `,.,transmit to the Design Engineer the dates..." to 66...transmit to the Design Engineer within 10 working days following receipt thereof the dates...". This is in concert with Paragraphs 01.14.4 E.2 and Paragraph 0114.4 1.1 23. Appendix C page 2 of 2 (Dote says a six month delay for resubmittal of final late — Remove remark requiring a six month wait for resubmittal of Final Plat. Page 5 of 8 Response: Concur. Remove the note. 24. Para 1201.11 A.2 (References inspection fees for rehab of private features in public right-of-way) — Why is there a separate inspection fee for driveways? This should fall under a building permit inspection. Response: The fee schedule relates to improvements discussed in Paragraph 1201.10 for alteration of existing utilities or infrastructure within City right-of- way. The alteration may fall under the jurisdiction of either the Public Works Department or the Community Development Department. 25. Para 2403.2 A (References requirement that all arterial streets shall be reinforced concrete —Reinforced concrete paving for arterial streets??? Response: Concur. All arterial street widening projects fall under the City's Capital Improvement program, are designed by contract design engineers and constructed by the City. Change the first two sentences to read, "Concrete paving designs for arterial streets are based on geotechnical reports developed by the design engineer. Paving may be reinforced or plain concrete. Any reinforcement required shall be shown on the contract plans". 26. Para 2403.2 AA (References dowel bars for pavement joints) - 3/4" dowels for 6" paving is large especially for longitudinal joints. Response: Allow %" bars for 6" pavements 27. Para 2403.5 A.% (References joints in curb and gutters) — requires expansion joints at 20' intervals. This is not correct. Rgsppiise. Delete the first sentence related to 20-foot spacing and move the remainder of the paragraph to Paragraph 2403.5 C.l., Curb and Gutter Expansion Joints, stating that joints will match pavement joints in concrete pavement and be spaced at 80'-120' for asphaltic concrete . 28. Para 2403.6 A.1 (References requirement for sidewalk sand bedding) — delete requirement for sand under the sidewalk. Response: Disagree. Clay soils require an inert buffer for moisture control. Page 6of8 29. Para 2404.1 A.1 (References requirement for cylinder, air content and slump every 50 CY) — change 50 cy to 100 cy. Response: Disagree. Test frequencies relate to about every 5 loads which is not considered excessive. 30. Para 2404.1 B.5 (References requirement for stability, extraction and gradation tests every 1,000 SY or 250 Tons — Can extraction and gradation tests and the 1-1VEEM test be a requirement of the quality control program of the asphalt supplier in lieu of field testing. Response: Concur. Change wording to allow certification of stability and gradation/extraction by the producing plant. 31. Para 2404.2 A.1 (References requirement for field density tests every 200 feet) — subgrade tests every 300 feet instead of 200. Response: Disagree. Density tests every 200 feet are not considered excessive. 32. Para 2404.2 A.3 (Refcrcnces spacing _ for pavement core samples, if re aired — Specify reasons coring may be required. Response: Should field test specimens taken at the time of placement indicate a deficiency in strength or stability, cores may be taken by the contractor to verify the quality of pavement in place. 33. Para 2404.2 E.2 (References required compaction under structures) — should not be testing required for compaction under sidewalks or driveways. Response. Concur. Add "sidewalks" to the paragraph. Driveways are already addressed. 34. Standard Detail STRTm24-(Shows standard wood barricade with reflective tare --. Can we get a barricade using readily available materials? i.e:, reflective diamond signs on steel posts, etc. Res op rise: Concur, partially. The standard has been revised to require 2"X8" stringers in lieu of 2"X10" which will match off -the shelf reflective tape. Posts may 499X4". Page 7of8 35. Para 0302.3 G (References requirement for 1/10"' foot drop across the manhole invert) — losing 1/10"' foot across manhole inverts takes up much needed fall for large subdivision. Response: Concur, partially. Change wording to require a 1/10t" foot fall across manhole inverts with divergent angles from 45 to 90 degrees. 36. Section 1201 Public Works Administration — What criteria will address changes in the field (unforeseen site conditions) and assure prompt decisions by the city. Who should be the point of contact? Response: Add Paragraph 1201.9 — "Unforseen Site Conditions (Changed Conditions) Should conditions be encountered during construction which change the work as designed or as proposed, the Developer, his design engineer or Contractor may propose alternate methods, processes or materials to accomplish the work. The Engineer shall review such proposals and render a decision of acceptance or rejection within five working days of receipt. Appeals to the Engineer's decision may be followed as presented in Paragraph 1201.8." 37. Para 0115.4 (References Engineering Reports for streets) — There is no design criteria for this. Response: Engineering Reports are required for permitting water and sanitary sewer extensions. The format is standard per the ODEQ. The nature of geotechnical reports will vary depending upon the type of construction proposed, with no standard format. The Engineer will evaluate the content and applicability. 38. Para 2404.1 A (References concrete testing; frequency m Testing frequency on concrete paving — Can the frequency be reduced after initial positive results are experienced? Response: Disagree. See response to Item 929. Paving operations in a subdivision do not last very long. The first cylinder break is at 7 days. Initial results should available as soon as possible. Reducing the testing frequency may allow placement of a large quantity of deficient concrete. Page 8 of 8 TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO I. ' /LONNY FISHER FIRE CHIEF PAYMENT �!IBJECT: CHANGE ORDERS AND SUBSTANTIAL COMPLETIOFT OSTATION BACKGROUND The City of Owasso has been in the process of remodeling the Fire Station located at E. 76th Street North and Cedar. The renovations began in December 2004 and a substantial completion inspection has been completed. The contractor has satisfactorily completed substantial work on the facility. CHANGE ORDER #3 Enclosed are copies relating to Change Order #3. This includes a variety of items that were addressed in the course of construction. As a result of the contractor being able to complete some of the changes included in the previous two change orders, an unanticipated savings was realized. That means that Change Order #3 is a return to the City of $843.00. BKL ENGINEERING AND ARCHITECTURAL INC- BILL was satisfied with the work that has been completed on the structure and has accepted the contractors work. EKL Engineers have completed an onsite inspection, reviewing the plans and specifications to ensure the contractor has adequately met all of the specifications. The punch list developed by BILL is in the process of being completed. BILL Engineering and Architectural Firm have recommended substantial completion payment. + COMMENDATION. The staff is prepared to recommend council approval to accept Change Order ,#3 and approve the substantial completion payment for the renovation of Fire Station #2 located at E. 76t1, Street North and Cedar in the amount of $48,241,67. ATTACHMENTS. MENI'S 1. EKL Letter of .Approval 2. Change Order #3 Information 6311 East Tecumseh ® Tulsa OK 74115 PO Box 582528 ® Tulsa, OK 74158-2528 i n c o r p o r, Chief Lonnie Fisher City of Owasso Fire Department P.O. Box 180 8901 N. Garnett Rd. Owasso, OK 74055 Dear Mr. Fisher: M111311, Phone:918-835-9588 ® Fax:918-835-9119 email: mail@bklinc.com The contractor requested Substantial Completion of the Project on April 25. BKL reviewed the project on April 28 and found it to be Substantially complete. We have enclosed the Substantial Completion document signed by BKL and by Barton Construction. There is an attached list of items to be completed by the contractor prior to Final Completion of the project. If you agree that the project is substantially complete then you sign the document and take possession of the project. The contractor has 30 days from the date of the Substantial Completion to complete the items. We have retained $12,303.10 as a requirement to complete those items. We understand that those items are now almost complete. We have enclosed two copies of Change Order #3. This includes a variety of items that were addressed in the course of construction. The good news is that we were able to complete some of the changes from the previous change orders for less than the price quoted. That means that this change order is a net return to the City of $843.00. Please sign the Change Order and send one copy back to the contractor. We have attached three copies of pay application #4 dated April 26, 2005. This is a billing for 100% of the work less the retainage of 13,146.10. We approve this application for payment. Please contact us if you would like to discuss any of the above information. Sincerely, President F:\CLERICAL\AD1MIN\444-City of Owasso Projects\444B-Fire Station\ letters\ 041214 change orders.DOC 4 Robert O. Bruton, PE e Billy C. Knowles, AIA e George D. Rochelle, PE a Kim D. Reeve, AIA ® Stacy A. Loeffler, PE SECTION 00600 CHANGE ORDER PROTECT: City Of Owasso Fire Station CONTRACT DATE: November 9, 2004 TO CONTRACTOR: CHANGE. ORDER NtMBER: 3 DATE: March 31, 2005 CONTRACT FOR: Fire Station Remodel The Contract is changed as Follows: See Atached Breakdown,For Adds and Deductions Not valid u)atzl signed by the Owner and Contractor The original Contract Sum. was $ 127, 245.00 Net change by previously authorized Change Orders $ 4,007.00 The Contract Sum prior to this Change Order was $ 131, 461. 00 The Contract Sum will be (increased) (decreased) (unchanged) by (843.90) this Change Order in the amount of $ The new Contract Sum including this Change Order will be $ 130,618.00 The Contract Time will be (increased) (decreased) (unchanged) by 0 days The date of Substantial Completion as of the date of this Change �� y Order therefore is April 27� 2005 NOTE: This summary does not reflect changes in the Contract Sum. Time which have been authorized by Construction Change Directive. Barton Construction Company, Inca CONTRACTOR O WNR 2702 North Sheridan, Tulsa, Old' 74115 ADDRESS ADDRESS B Y Z` BY DATE 3 /—�� S.o DATE 0804 CHAJVGE ORDER 00600 -Page 1 of 1 PREVIOUS APPROVED CHANGE OR®ERS Change Order #1 Furr Out West Wall Completely from Entry to North Wall $ 1,909.00 Change Order #2 Relocate Gas Line $ 2,098 00 Chanae Order Adds CHANGE ORDER NUMBER THREE (3) ML Jones Add 6" Wall Studs for Entry and @ Utility Room $ 76.00 ML Jones Two Access Panels $ 224.00 ML Jones Relocate Locker Walls $ 386.00 Braeckles Add Counter $ 298.00 Webco Add for Electric Power for Can Lights in (3) Shower Stalls $ 141.00 TOTAL Sub Contractor Add for Change Order $ 1,126.00 Barton Construction Contractor 16% $ 169.00 TnTai A — ^ I W= %jF%wr_" aaa �P 1,294.00 Chanae Order Deduetinnc ML Jones Reduction of Scope of Work Per Fire Chief and Architect in Change Order ##1 Wall Replacement Reduced to ML Jones Entry Area (See Attached) $ (1,513.00) Braeckles Delete Cabinet at Washer and Dryer $ (185.00 Deduct all Toilet Accessories but (4) Robe Hooks Murray Womble and (1) Mop and Broom Holder / Shelf $ (339.00) Barton Construction Deduct for Labor install Toilet Accessories $ 100.00 TOTAL ®E®UCT COST FOR CHANGE ORDER ##3 $ 2,137.00 DEC-6-2004 16;53 I-ROM:MLJONE DUTH INC 91e0300000 TO-BRRTON P: 2/2 'I 2/0612004 Barton Construction Inc Attnl- Joe Trotter Project Name: Owasso Fire Station Project Number 045116 Description: 6 inch studs Subject : Owasso Fire Station PCO No--- 2 RE M- L. Jones Acoustics 8 South I I Ith East Avenue Tulsa, OK 74128 Phone. (018) 742-7011 Fax: (918) 293-9358 E;Mail; MiChaGlj@r-niipiles.net M. L. Jones Acoustics has reviewed th'e, above referenced change(s) and we have dL -terTnined that our work is impacted as follows: Cost : $76.00 Se had u le Impact : 0 Days This PrOPOs2l is based oil the Term,,; and Conditions as follows: DesariPtion of work Joe, This is the difference in the price to use 6" studs in Place of the 3 W8 studs we discussed, Proci�ed-ed with proposed worke No If you have any questions, please contact IV, L Jones Acoustics as soon as possible- This proposal remains in effect: for 80 doys, Sincerely, Michael Jones Esti Mato r/P roject manalqev M. L Jones Acoustics (918) 742-7011 mijrnj JP.N-11-2005 12:32 FROM:MLiONE OUTH !NC 9180000000 TO'BRIRTON P: 1/1 M 0 1 /11 /2005 Barton Construction Inc Attn: Joe Trotter Project Name: Owasso Fire Station Project Number: 045116 Description: Access Panel Subject: Owasso Fire Station PCO No.: 3 RE: M- L. JIDnE!B A1,QQ3JjG3 8Sauttt 111 th .East Avenue Tulza, OK 74128 Phone: (918) 742-7011 Fax: (918) 293,9358 Email: MiRejQm[i ones, net K L. Jones Acoustics has reviewed the above referenced change(s) and we have determined that our work is impacted as follows: Cost ; $112,00 Scheduje Impact - 0 Days This Proposal is based on the Terms and Conditions as Follows: Des-criptlon of work, 12 x 12 Access Panel Inclusions: Labor and materials to install access panel Proceeded with proposed work, No If you have any questions, please contact M. L Jones Acoustics as soon as possible. This proposal remains in affoct for 30 days, Sincerely, Michael Jones Estimator/Project Manager M. L- Jones Acoustics (91 9Y) 742-701 -1 MJ/Mj 2- �-1 I r. FED-14-2005 15;15 FROM:MLJONE OUTH INC 9180000000 TO:BRRTON P.1/1 02/14/2005 Barton Construction Inc Attn: Joe Trotter Pr*-Ct Name: Owasso Fire Station Project Number: 045116 Description: Locker wall re -adjustment Subject: Owasso Fire Station PCO No,: 10 R E,, Proposed Change Order M. L, Jones Acoustics 8 south I 11 th East Avenue Tulsa, OK 74128 PhOne: (918) 742-7011 Fax; (918) 293-9358 Email: rn1kejQmljonQr,net M. L. Jones Acoustics has reviewed the above referenced change(s) and we have determined that our work is impacted as follows: Cost o $386,00 SChOdUlle IMpact : 0 Days This proposal is based on the Terms and Conditions a5 follows: Description of work - Relocate locker walls, Inclusions: Time and materials. Proceeded with proposed work, No If you have any questions, please, contact M. L, Jones Acoustics as soon as possible- This proposal remains in of e,ct for 30 days, Sincerely, Michael Jones Estimator/Project Manager M. L. Jones Acoustic,,, (918) 742-7011 Winij We wilt not be respan5ible for delays to snlDments caused by earners. (3trikes, awdcnts or manufacturinta Cononaencies_ Under no cimun I: itanoed am we responsil)le fur brLakaae, damane, or loss in transit, Our vt4C ibi from trap-.Wrtation company in good order ennstitutes gE)IivFrv, and any claim for � t irngga, br�gakaae or loss in transit, must be made against the transDortauon company, Alt auola ions are F, 0. 8. cars Joplin, Wha�a a delivered rariau is ma a we simply guarantee rrourht :�araas and not Sato dalivary of -good-,, e c k e I'S Since 1907 MANUFACTURERS AND JOBBERS CUSTOM CABINETS AND COUNTERS ARCHITECTURAL MILLWORK ARCHITECTURAL SPIECIALTIPS ARCHI'Tr=CTURAL HARDWARE PHONE (417) 623-3677 TERMS: MATER(AL3 DkLIvPRED QN ZiVIIAA!tES ARE NET AND DUE ON OE�MANLD AFTER Vt;Uvt'Ry. Is VNE PROPOSE TO FURNISH YOU F- O. B. JOPLIN, MO,, FREIGHT ALLOWED TO PLEASE EXAMINE THIS ESTIMATE CAR.LFULLY. We agree to jurmsh oraty rite artictes as raarraea stave react. Clerical errors subject to correction. Odd work once cut in the process oj-Marlllf¢c•rure cart AFTL•,R 10 DAYS FROM DATE acc€'pratrcc Qf this order uruicr this cstiutrak; is optional Melt u AGREkNIENT IS MADE_ IF THIS ESTIMATE IS ACCEP'I1D, WE MUST HAVE ONE SIGNED C ARE DUE UPON P CEIPT, I)ksLINQUENT ACCC)u'NTS OVER 30 DAYS ARE SUBJECT TO A DELIVEKIES ARE DOCK TO DOCK, DtUVL'RS DO NO I UNLOAD FR-I lc,IIII'.'I'HEY I)() NOT M UNLOAD, RE; FIRESTATION OWASSO, OK PASSTHROUGH COUNTeR AT RECEPTIONIST AREA 1-5 " THICK COUNTER, WITH HIGH-PRESSURE PLASTIC WITH SUPPORTS -FOP THE 13UM OF 298b00 NO TAX INCLUDED 1201 WALL AVENUE .JOPUN, MO 64801-4586 U.L. APPROVED s3HOP COMMERCIAL DOORS META- DOORS & FRAMES FAX (417) 623-732B 30 P L.1N, M0-g am ! / Q tnd described in i its esti�t i,at� irrespective of how the inquiry nvt of be chunged or c aru elti x! exn-pt rst the ezp M- Of the purchase NO SACKC;.HARGES ab;-LOWED UNLESS PRIOR WRi•I-1` 2 )PY RETURNEE) TO U'; FOR FILE CASE. ALL. INVOICES ,5 P PCENT PER MONTH yzRViCE CHARGE. ALL )VE FREIGs tI' TO LNID,-'E TRAILLiZ FOR (;US I'UMLR'I.O MINANT We Acknowledge Addendum � Accepted By_ Braeckel's J, By THE ABOVE QUOTE DOES NOT INCLUDED USE OR SALES T G3 dJCd S-Id>103vZ]EE SGCl/cG9LTDG 6 T : 3 S33G''tb©/Zo Sold 'Tom Barton C(xiu (. r,,tg.,.(,. -1 c.) ri Co 2702 N Shozidan ,zulsa, oK 74115 WT-4BCO - Lie, 1.918-664-9076 Pax 9.M-628-i 694 8185 E. 46th,%reet nj1qa, OR"74i4,5 Invok Invoice Numb 11& Invoice Da 3/10/ Pa.. Custoiner ID: BRRTON Ship"I"o Address----F Payment Terins Work Order 0 nue Datu Owftnl�o Yil.c SLaLion Nat :40 Days . . .. .......... ....... ............ Quantity Amount . . . . . . 1.00Install power for can lj-qhts in showoz stalls---i oacik 1.00'Potal material 11,01 1.00Labor 2 hours Lit $65.00 per hour 1() - ()( Subtotal 141.0( , Total Invoice Ainount 1.41 0 0 Payment/Credit Applied TOTAL Ed WdE2:t7o SOOE T2 -apw V69T eEq BT6: 'ON XUJ : WC DEC--15-2004 08:39 FRON:MLJONE DUTH TNC 9190000000 TO:BARTON P- 1/2 IN D 12/06/2004 Barton Construction Jnc Attn: Joe Tmaer Project Name. Owasso Fire station Project Number; 045116 Description: Subject. Owasso Fire Station PCO No..- I RE: M- L ;JQFles Acoustics I I 11h East Avenue Tulsa, oK 74128 Phone: gil a) 742-7o 11 Fax; (918) 293-9358 Email' mirhaeij@miionia!3.net K L. Jones Acoustics has reviewed the above referenced change(s) and we have determined that our work is irnpacted as follows: Cost., $344,00 sr-heduqle Impact ; 0 Days Thi,s proposal is based on the Terms and Conditions as follows- Doscriladon of work. - This price Include$ furring Out the west wall from entry to the first window with 3 5/8 studs and no insulation and adding a new layer of 51� gyp board between the two windows on the west wall- Procctodod with Proposed work., No if you have any questions, please contact M- L, Jones Acoustics as Boon as possible. This proposal remains in effect for 30 day$ - Sincerely, Michael Jones Estimator Project Manager M. L. Monts Acoustics (918) 742-7011 MJ/Mj 04 s7z SHOP -�iITECTURA-L MILLWORK' 3NOF CTUR Aid ,USTat,j CABIN % C iT -,UF-" ? i L� I ARC- HITEGTURAL �o -the desk Of--- ---- Attention / TO ]9l d S-1AA3Evdg SGCLEZ9LTVE S 1.:OT SOK/H/TO Barton Construction Co., Inc. Murray Womble, Inc. 8150 North 116 th East Avenue Owasso, OK 74055 pop. Job # 04-090 Project Name: Owasso Fire Station Contract Amount: $ 414.00 1) Delete all Toile, Accessory Items except for One (1) Mop Holder and Four (4) Robe Hooks as per specifications. TOTAL AMOUNT THIS CHANGE ORDER, $ -339.00 NEW CONTRACT AMOUNT $ 75.00 Approved by: Barton Construction Company, Inc. DATE Accepted by: Murray Womble, Inc. DATE- WETURN ONE SIGNED COPY TO OUR OFFICE. NO BILLINGS FOP CHANGE OPDEPS WILL BE ACCEPTEb WITHOUT A SIGNED CHANGE ORDER IN OUR FILFS THE WORK COVERED BY THIS ORDER SI-L-'\-LL BE PERFORMED UNDER THE SAiME TERMS AIND CONDITIONS AS THAT' INCLUDED IN THE ORiG11N,,-\L CONTRACT OR PURCHASE ORDER Concrete, Commercial (Q-z- Industrial Construction 2702-E NGrth Shtridap- a Tulsa, OK 741 15-232 1 a 918-83S-8491 a Fa,-,: 918-83S-8493 TO: THE HONORABLEO CITY OF OWASSO FROM: r ROONEY ASSISTANT r r RE: ANNUAL ELECTION OF TRUSTEES TO OKLAHOMA MUNICIPAL ASSURANCE GROUP DATE: May 5, 2005 The Oklahoma Municipal Assurance Group (OMAG) is an Oklahoma "Interlocal Cooperation Agency" formed in 1977 by the Oklahoma Municipal League and approximately 35 individual cities. The group was created in response to a crisis created by the withdrawal of municipal insurance coverage by most Oklahoma insurance companies. Finding themselves without liability coverage prompted the cities to join together to form what is termed as a "modified self insurance" program for its members. Since its formation, the agency/trust has evolved into a full service insurance provider for its members and currently offers liability, property, workers compensation, auto and specialty insurance coverage to its members. Although the City of Owasso no longer purchases insurance from OMAG, the city is a frill member of the OMAG, with voting rights accorded such membership. As an Interlocal Cooperative Agency, the OMAG is governed by a Board of Trustees elected by the membership. Elections are held annually for a prescribed number of trustees. There are seven trustees serving terms of three years. Trustees must be elected from the officers and staff of member cities through a nomination and election process detailed in the organization's bylaws. This year, there are three trustees "up" for election for terms ending on June 20, 2005. The nominating process has produced 10 candidates for those three positions (see attachment). As a member of OMAG, Owasso may cast votes for three of the 10 candidates. Members of OMAG must have their ballots returned by May 31, 2005 in order for their vote to be included in the final count. Upon completion of the count, the three nominees with the highest vote totals will be declared winners and will be seated effective July 1, 2005. The staff has reviewed the biographical sketches of the 10 nominees and feels comfortable in making a recommendation to the Council regarding the election. RECOMMENDATION: The staff recommends Council approval of an OMAG ballot that casts Owasso's three votes for Ms. Janice Cain (City Administrator, Marlow), Mr. Dan Galloway (City Manager, Bethany), and Mr. Ed Tinker (City Manager, Drumlight); and that the Mayor be authorized to execute the official ballot on behalf of the city. ATTACHMENTS 1. Official ballot. 4130 N. Lincoln Blvd. Oklahoma City, OK 73105-5209 405-525-6624 1-800-234-9461 fax: 405-525-5888 www.omag.org TO: Members of the Oklahoma Municipal Assurance Group FROM: Patrick Parsons, Chief Executive Officer DATE: April 11, 2005 SUBJECT: Election of Three Trustees Due to a printing error on some of the ballots mailed last week, Jerry Johnston's name was omitted from the second page. Herein is the CORRECTED OFFICIAL BALLOT for the governing body of your municipality to use in electing three (3) members to the Board of Trustees of the Oklahoma Municipal Assurance Group for three-year terms commencing July 1, 2005. If you have already returned your ballot and do not wish to make a change, you may disregard this ballot. Mr. Stanley Alexander, Councilmember of The Village; Ms. Janice Cain, City Administrator of Marlow; and Ms. Pam Polk, City Manager of Mangum. MOM For terms ending in 2006 -- Ms. Patti Fusel-,Shelite, Clerk/Treasurer of Fort Cobb; and Mr. Wilt Brown, City Manager of Hobart; For terms ending in 2007 -- Mr. Doug Henley, City Manager of El Reno; and. Mr. George Jones, Finance Director of Bartlesville. PLEASE BE ADVISED THAT THE FAILURE TO PROPERLY ,SUBMIT THIS BALLOT WILL, INVALIDATE THE BALLOT', Your Ballot must be® (1) signed by the Mayor; () attested by the City Clerk; and (3) returned by certified mail, post- marked no later than May 31, 2005. 01CLAHOMA, MUNICIPAL ASSURANCE GROUP 2005 Election of Three Trustees The biographical sketch for each nominee was written by the persons who made the nomination. Norninms are listed in alphabetical order. YOU MAY VOTE FOR THREE (3) NOMINEES, STANLEY ALE ER, Vice -Mayor, The Village. Vice -Mayor of the Village. Served as Mayor seven terms.-. Elected Villa e Council 1970. Elected OMAG Board 1994, Current Vice Chairman, Former Chairman. Co-founder Alexander & Strunk, Property., Casualty,: LifeHealth. independent Insurance Agency in.1972. Broad uriderstandmg of insurance coverage contracts and reinsurance coverage contracts. (The Village participates in the Municipal Liability Protection Plan, Municipal Workers'Compensation Plan, Municipal Property Protection Plan and the Life and Health Benefits Plan.) JANICE CAIN, City A istrator9 Marlow. Served in.current position from September, 1998, thru present. Currently serves as President of City Management Association , of Oklahoma; President of Municipal Electric Systems of Oklahoma and Board Member and Secretary of Oklahoma Municipal Assurance Group. City Manager of Lindsay, OK, from October 1991 to September 1998. Served two years as City, Manager of Comanche, OK. Member of Marlow Lions Club and Chamber of Commerce. (Marlow participates in the Municipal Liability Protection Plan, Municipal Workers' Compensation Plan, Municipal Property Protection Plan and the Life and Health Benefits Plan.) REBECCA CRAGIN, Finance Director/ City Treasurer, Shawnee® Rebecca S. Cragin, C.P.A., has experience as an accountant with Management Technologies International, Tianjin, China, as controller with Oklahoma Baptist University, and most recently as a Finance Director/City Treasurer for the City of Shawnee. In each position she has been an integral part of the management, investment and decision making team. (Shawnee participates in the Municipal Liability Protection Plan and the Municipal Property Protection Plan.) NLARILYN ELL13, Personnel Director, Ada. Marilyn Ellis has been employed with the. City of Ada for 27 years. She has a Bachelor of Science in Business Administration Services and a Masters in Human Resources Administration, both from East Central University. She has also, completed the Safety and Health Specialist Certificate Program at Oklahoma State University. (Ada participates in the Municipal Liability Protection Plan and Life and Health Benefits Plan.) DAN QALLOWAY,Qity Mang, Bethanyo Dan became Bethany City Manager in 1996 after serving as City Manager in Owasso and Clinton. Dan received an M. S. degree in Urban and Regional Planning from Southwestern Illinois University. Dan previously served on the OMAG Board of Directors from November 1988 until January 1996. (Bethany participates in the Municipal Liability Protection Plan, Municipal Property Protection Plan, Municipal Workers' Compensation Plan and Life and Health Benefits Plan.) DAVID GLENN CouncilmanWalters. 4th term Councilman/Mayor; served 9 years on Walters School Board, 2 terms President, V' President of the Walters Education Foundation, 20 years Volunteer Fire Dept, 10 years Local Pension Board; Chairman of the First United Methodist Church Trustees; Employed 38 years with Cotton Electric Cooperative/currently Supervisor of Cotton. Electric Services Inc., a subsidiary of Cotton Electric Services, Inc., a subsidiary of Cotton Electric Cooperative, (Walters participates in the Municipal Liability Protection Plan, Municipal Property Protection Plan and Life and Health Benefits Plan.) BRUCE JOLIKSQN, Ciq Maria erg De wey Tahlequah native Bruce Johnson is in his fifth year as Cit) Manager of Dewey and has a Bachelor of Science, Political Science, from Southwest Baptist University an( received a Master of Public Administration from the University of Missouri, Columbia. He is a member of th( City Management Association of Oklahoma and the International City Management Association. He is ai innovative leader who has helped Dewey reformulate many of their policies and procedures. (Dewey participate in the Municipal Liability Protection Plan, the Municipal Workers' Compensation Plan, Municipal Propert, Protection Plan and the Life and Health Benefits Plan.) (OVER) XERRY JOHNSTON, Mayor, Braman. Mayor for 22 years. Served on the OML Board (president). Current activities: OCOM Board (Mayor of the year 1998); OCOM Legislative Committee, Northern Oklahoma Development Authority Board; Oklahoma Department of Environmental Quality Board (Chairman 2 years); US/EPA Local Government Advisory Committee and participation in economic development and tourism groups. (Braman participates in the Municipal Liability Protection Plan, Municipal Workers' Compensation Plan and Municipal Property' Protection Plan. PAMELA J. POLK, City Manager, Mangum. City Manager since 2002. Served as an OMCFOA Board member from 1998 2002.: Currently .serving ,as OMAG Trustee". Certified Municipal Official, Southwestern Oklahoma State University, . Masters - of Business Administration Management.. (Mangum participates in the Municipal Liability Protection Plan and the Municipal Property Protection Plan.) ED TINKER, Citv Manager, Drum ighte Ed has been Drurnright's City Manager since 2001. He also served as Hugo City Manager and was a McAlester City Councilman for six years. He serves on 1NCOG; COEDD, and the Druanright Chamber Board and as President of the Drumright Lions. He is a 32 degree Mason and a Shriner. Ed is very active in CMAO and serves on the OML Board. (Druar'right participates in the Municipal Liability Protection Plan, Workers' Compensation flan and the Municipal Property Protection Plan and the life and PIealth .Benefits Plan) Ballet cast for the governing body of the municipality of Signed: Mayor Attested: Date: Clerk ,2005 PLEASE BE ADVISE D THAT THE FAIMURE TO PROPERLY SUBMIT TIS BALLOT WILL INVALIDATEto the Oklahoma MunicipalBlvd, ,Oklahoma City, OK, 73105-5209, and must lam TO: THE HONORABLE MAYOR AND COUNCIL CITY OF tf FROM: FIRE CHIEF BACKGROUND: On October 14, 2003, the citizens of Owasso approved the extension of the third penny sales tax. The Capital Improvements Committee recommended that the addition of two fire stations be acknowledged as a Level 1 priority. A goal was established for all Level 1 priorities to be constructed during the first three years of the sales tax extension. Station Two is near completion and will be in service within the next few months. Due to the rapid growth of the community, a need exists to locate a fire station in the northeast portion of the city. Constructing a fire station in the northeast portion of the city will help reduce the emergency response times and allow the fire department to provide a quicker and more efficient service to the community. Additionally, locating firefighters/medics in more areas of the city should help to improve the city's Insurance Service Organization rating. The Eire Department's research indicates that the third station should be located in the northeast portion of the City. The research that has been conducted includes response times, travel distances and call volume. The City continues to grow north and east, and it is becoming more critical to have firefighter/medics located in these areas. The Eire Department has been researching the land availability and the costs associated with the purchase of suitable land. The area of East 1061h Street North and Forth 145th E. Avenue is the optimal area identified by the Fire Department. This station will cover the entire eastern portion of Owasso using 145th E. Avenue as its main corridor of travel. The Fire Department staff currently has three properties in this area that are being reviewed for possible purchase. PROPER71 IES Property #1: The first property the Fire Department reviewed was a three acre track of land that faces N. 145th E. Avenue approximately'/4 mile north of 1061h Street Forth. This property had City sewer just across the street and has an easement on one side for the street accessing the Tulsa Technology Center. A negative issue for this property is that large wattage electrical lines run over approximately half of the property. (See attachment 1) ® Property #2: This property lies approximately 100 yards south of the Chelsea Park Addition on the west side of N. 1451h East Avenue. This is approximately a 1 %4 acre track of land with City sewer within 50 feet of the property. A negative issue for this property would be the lot dimensions and N. 145th E. Avenue road frontage. ® Property #3: This track of land is along N. 145th East Avenue at the comer and south of E. 100th Street North. This property is approximately 3 '/z acres of land with a house located on the property. The house is located on the south end of the property with approximately 2 %2 acres clear on the north or west end to construct a building. The Fire Department could have access onto N. 145th East Avenue and E. 100th Street North. (See Attachment #3) ARCHITECT: Kim Reeves, with the architectural firm EKI Inc., has been authorized to engineer and design station three. Kim Reeves has reviewed property #3 located at N. 145th E. Avenue and E. 104th Street North. During his evaluation of the site, he noted no negative aspects for this property. He also found this to be an excellent site for the new station. FUNDING: The approval of the third penny sales tax extension dedicated 1.4 million dollars for the addition of two fire stations. These funds were divided into different project categories, Station Three received 1 million dollars to design and construct the facility, along with an additional $200,000 that was dedicated to the purchase of a. suitable building site. RECOMMENDATION. The staff is prepared to recommend, in concurrence with BKf,, the City of Owasso purchase property #3 located at E. 100 Street North and N. 1451h E. Avenue in the amount of $ 180,000 for the purpose of constructing Fire Station # 3. ATTACHMENTS: 1. Demographics for: Property #1 Property #2 Property #3 2. 13Kh, Kim Reeves' letter 3. AppraisalPropertyProperty 93 I East PO Box 582528 a Tulsa, OK 74158-2528 May 4, 2005 Chief Lonnie Fisher City of Owasso Fire Department P.O. Box 180 8901 N. Garnett Rd. Owasso, OK 74055 RE: Fire Station Site Dear Mr. Fisher: t31 Phone:918-835-9588 ® Fax:918-835-9119 email: mail@bklinc.com At your request we have reviewed the proposed site of the new Fire Station at 9902 North 145t" East Avenue. We have walked the site and reviewed the information provided to us by the appraisal of the property. We have the following comment: ® The site terrain is fairly level and should not require a large amount of earthwork. ® Access to 145tr' Street is very good. ® We saw no visible obstructions that would be a problem in siting the Fire Station. ® We have no information on any easements across the property or restrictions on use. While we do not anticipate any easements that would be a problem this should be reviewed prior to making an offer on the land. ® We have no information on the soil conditions below grade so we can not comment on a required foundation system. • We understand from discussions with the city engineering department that there is no sanitary sewer at the site. This will require installation of a sewer line to connect to city sewer or an aerobic system on site. • We have attached a sketch that shows the property lines as we understand them from discussions with your office. We expect to place the building in the section of land on the northeast part of the property. The city engineering department informed us that the right of way for 145th street will be 120' in the future. We assumed a building setback requirement of 35' from that right of way. If the east/west dimension of this section is currently 210' (taped dimension) then the access to the west (rear) side of the fire station may be limited to 80' to 85'. If this becomes too tight we can orient the station facing south. This would allow adequate circulation space. ® The dimensions we have used describe a site of 2.82 acres. We were told that it was 3.5 acres. If this is the case there may be more land available than we have shown. Subject to the above comments we find this to be an excellent site for the new Fire Station. We have attached a drawing that we prepared from the legal description of the property. Please contact us if you would like to discuss any of the above inform ation. Sincerely, F:\CLERICAL\AD1vIN\454-0wasso Fire Station\ Letters\ 050428 fire station site.DOC Engineers Architects Robert O. Bruton, PE e Billy C. Knowles, AIA e George D. Rochelle, PE ® Kim D. Reeve, AIA a Stacy A. Loeffler, PE Property 11000 N. 145 E Property 0 1 Address: 11000 North 145 East Avenue Dimensions: North; 346' East, 250' South; 262' Available for Construction: North; 200' East; 250' Frontage: 250', on 145 East Avenue Utilities: Water, Rural Water District Sewer, City of Owasso Sewer Electric: AEP Gas: ONG Ifighway Access. ffighway 169; .7 tenths of a mile, ffighway 20; .6 tenths of a mile City Limits: Adjacent Existing Structures: None Acquisition Cost: $300,000 Owner: Owasso Land Trust a South; 150' West; 250' Property #3 6902 N. 145 E. Avenue Utilities: Water, Rural Water District Sewer; Septic, aerobic or installation of lift station for City sewer. Electric-, VVEC Gas: ONG Highway Access: Highway 169; 1.3 miles Highway 20; 1.6 miles City Limits: Adjacent Existing Stnictures: Yes, residentin-I horo -e Acquisition Cost: $180,000 Owner: Chm-les Heschel 3311 East Tecumseh ® Tulsa, OK 74115 PO Box 582528 e Tulsa, OK 74158-2528 • i1 LonnieChief FisherCity of •. Departmeni Box 180 8901 N. Garnett Rd. Owasso, RE: Fire Station Site Dear Mr. Fisher: Phone:918-835-9588 a Fax:9'18-835-9119 e d email: mail@bklinc.com t your request .,e reviewed the proposed _e of the new Fire Stationat 990 North th _ _' walked the site and reviewed the informatior. provided to us by the appraisal of the property. We have the following comment: ® The site terrain is fairly level and should not require a large amount of earthwork. ® The site is easily large enough to accommodate the Fire Station and associated paving. ® Access to 145th Street is very good. ® We saw no visible obstructions that would be a problem in siting the Fire Station. We have no information on any easements across the property or restrictions on use. While we do not anticipate any easements that would be a problem this should be reviewed prior to making an offer on the land. ® We have no information on the soil conditions below grade so we can not comment on a required foundation system. Subject to the above comments we find this to be an excellent site for the new Fire Station. We have attached a drawing that we prepared from the legal description of the property. Please contact us if you would like to discuss any of the above information. Sincerely, rresioem F:\CLERICAL\ADMIN\454-Owasso Fire Station\ Letters\ 050428 fire station site.DOC Engineers Architects Robert O. Bruton, PE • Billy C. Knowles, AIA ® George D. Rochelle, PE ® Kim D. Reeve, AIA a Stacy A. Loeffler, PE a (41 N. 1 45th E. AV[ CD N B10 FUTURE 120' R/W in ASSUMED FUTURE BLDG, LINE SETBACK LiJ o FIRE STATION ,D 100, �O/ coo PROPOSED LAND PURCHASE (ASSUMED) 5 2 2' Rod Wilson Appraisals, Inc. Post Office Box 2551 Claremore, Oklahoma 74018 3/24/2005 CLIENT: City of Owasso 8901 North Garnett Owasso, OK 74055 Re: Property: 9902 North 145th East Avenue Owasso, OK 74055 Borrower: CLIENT: City of Owasso File No.: 05-03-244 In accordance with your request, we have appraised the above referenced property. The report of that appraisal is attached. The purpose of this appraisal is to estimate the market value of the property described in this appraisal report, as improved, in unencumbered fee simple title of ownership. This report is based on a physical analysis of the site and improvements, a locational analysis of the neighborhood and city, and an economic analysis of the market for properties such as the subject. The appraisal was developed and the report was prepared in accordance with the Uniform Standards of Professional Appraisal Practice. The value conclusions reported are as of the effective date stated in the body of the report and contingent upon the certification and limiting conditions attached. This Summary Appraisal report is intended for use by the Lender/Client and/or their assigns for a mortgage finance transaction and not for any other use. It has been a pleasure to assist you. Please do not hesitate to contact me or any of my staff if we can be of additional service to you. Sincerely, Jevin E. Sac Certified Residential Appraiser State of Oklahoma #12331 CRA LOCATED AT: 9902 North 145th East Avenue See Attached Addendum Owasso, OK 74055 CLIENT: City of Owasso 8901 North Garnett Owasso, OK 74055 S Em 3/24/2005 Kevin E. Sac Rod Wilson Appraisals, Inc. P.O. Box 2551 Claremore, OK 74018 Rod Wilson Appraisals Form GA2 — "TOTAL for Windows" appraisal software by a la mode, inc.—1.800•ALAMODE Subject Address 9902 North 145th East Avenue Legal Description See Attached Addendum City Owasso County Tulsa State OK Zip Code 74055 Census Tract 58.04 Map Reference TU4190 Sale Price $ N/A Date of Sale N/A Borrower/ Client CLIENT: City of Owasso Lender CLIENT: City of Owasso Size (Square Feet) 1,330 Price per Square Foot $ Location Average Age 51 Years Condition Average Total Rooms 4 Bedrooms 2 Baths 1 Appraiser Kevin E. Sac Date of Appraised Value 3/24/2005 Final Estimate of Value $ 114,000 Form SSO — "TOTAL for Windows" appraisal software by a la mode, Inc.—1.800-ALAMODE Rod Wilson Appraisals ry SummaAppraisal Report namf Summary Appraisal UNIFORM RESIDENTIAL APPRAISAL REPORT' FnPn5 N� -nt-244 S Property Address 9902 North 145th East Avenue City Owasso State OK Zip Code 74055 Legal Description See Attached Addendum County Tulsa Assessor's Parcel No. 91416-14-16-38150 Tax Year 2004 R.E. Taxes $ 591.30 Special Assessments $ None Borrower CLIENT: City of Owasso Current Owner T ann Development Company, Inc. Occupant: LJ Owner 0 Tenant Z Vacant Property rights apBralsed Z Fee Simple Leasehold Project Type I PUD J I Condominium HUDNA only) HOA $ N/A IMO. Nei hborhood or Project Name Owasso Map Reference TU4190 Census Tract 58.04 Sale Price N/A Date of Sale N/A Descri lion and amount of loan char es concessions to be aid b seller N/A Lender Client CLIENT: City of Owasso Address 8901 North Garnett, Owasso OK 74055 A raiser Kevin E. Sac Address P.O. Box 2551, Claremore, OK 74017 Location ❑ Urban ® Suburban ❑ Rural Built up ❑ Over 75% X 25-75% ❑ Under 25% Growth rate ❑Rapid ®Stable ❑ Slow Predominant occupancy ® Owner S! 91e family housing PRIM (yrs) 60 Low New Present (and use % One family 60 2-4 family Land use change Not likely ❑Likely ❑ In process Property values ❑ Increasing ® Stable ❑ Declining ❑ Tenant 550 Hi h 60 Multi -family 5 To: Demand/supply ❑ Shortage ® In balance [I Over supply ® Vacant (0-5%) . Predominant I-`�`.� Commercial 10 150 20 Vacant 25 -Marketing time Under 3 mos. X 3-6 mos. Over 6 mos. Vac. over 5% Note: Race and the racial composition of the neighborhood are not appraisal factors. Neighborhood boundaries and characteristics: The subject neighborhood is considered to be properties in Owasso and the surroundinq area. This area is predominantly single family residences on platted lots and small acreages. Factors that affect the marketability of the properties in the neighborhood (proximity to employment and amenities, employment stability, appeal to market, etc.): There is no apparent and measurable evidence of adverse locational factors which might adversely affect marketing or value. Prices are e relatively stable with supply and demand in balance. The subject improvements conform well to the surrounding properties. All employment centers schools churches and shopping facilities are within typical market expected proximity. No unfavorable neighborhood factors were observed. Market conditions in the subject neighborhood (including support for the above conclusions related to the trend of property values, demand/supply, and marketing time -- such as data on competitive properties for sale in the neighborhood, description of the prevalence of sales and financing concessions, etc.): Supply,demand and sales prices seem steady with an average time to sell at 3 to 6 months. MILS and public records of the sale and resale of properties in the subject neighborhood reflect these stable market conditions. Seller concessions consisting of 1-3 points are considered to be typical for this marketing area with interest rates generally in the 5.0 % to 8.0% range. Financing is readily available from a variety of sources. Property values have remained fairly stable in the recent past. Information for PUDs (If applicable) - - Is the developer/builder in control of the Home Owners' Association (HOA)1 ❑ Yes ❑ No _Project Approximate total number of units in the subject project Approximate total number of units for sale in the subject project Describe common elements and recreational facilities: Dimensions Irregular Topography Near Level Typical for area Site area 6.5 Acres Corner Lot ❑ Yes 0 No Size Specific zoning classification and description AG Agricultural Residential Shape Irregular Zoning compliance N Legal ❑ Legal nonconforming (Grandfathered use) ❑ Illegal ❑ No zoning Drainage Appears adequate Highest & best use as improved: Present use Other use ex lain View Average Average Utilities Public Other Off -site Improvements Type Public Private Landscaping Electricity ® Street _Asphalt ® ❑ Driveway Surface Gravel/Concrete Gas Water Sanitary sewer ❑ Se tic S stem Curb/gutter Bar Ditch PA ❑ Apparent Sidewalk None ❑ ❑ FEMA Street lights Mercury ® ❑ FEMA easements Normal utilit Special Flood Hazard Area ❑ Yes ® No Zone "X" Map Date 9/22/1999 Storm sewer All- None FEMA Ma No, 40143CO245 H / 400210 _ Comments (apparent adverse easements, encroachments, special assessments, slide areas, illegal or legal nonconforming zoning use, etc.): adverse _No encroachments or easements were observed at the time of inspection The site is typical for the area GENERAL DESCRIPTION EXTERIOR DESCRIPTION FOUNDATION BASEMENT INSULATION No. of Units One Foundation Concrete Slab No Area Sq, Ft. None Roof ❑ No, of Stories One Exterior Walls Brick/Frame Crawl Space Yes % Finished Ceiling Type (Det./Aft.) Detached Roof Surface Com Shin le Basement None Ceiling Walls Design (Style) Traditional Gutters & Dwnspts. Aluminum Sump Pump None Walls Floor ❑ Existing/Proposed Existing Window Type D/H Wood Dampness None observed Floor None ❑ Age (Yrs.) 51 Years Storm/Screens Both Settlement None observed Outside Entry Unknow ❑ Effective A e rs. 20 Years Manufactured House No Infestation None observed ROOMS Fo or Livin __Dining_Kitchen Den Famil Rm. Rec. Rm. Bedrooms # Baths Laund Other Area S . R. ® Basement _ None Level1 X 1 Area _ 1 2 1 X 1330 Level2 _ Finished area above rode contains: 4 Rooms 2 Bedroom s' 1 Bath.sj1,330 S uare Feet of Gross Livin Area INTERIOR Materials/Condition HEATING KITCHEN EQUIP. ATTIC AMENITIES CAR STORAGE: G2D/C1A Floors Car ef/Vin I/Tile/Av . Type FWA Refrigerator ❑ None ❑ Fireplace(s) # One ® None ❑ Wails Drywall/Av . Fuel Gas Range/Oven Stairs ❑ Patio Covered ® Garage # of cars Trim/Finish Softwoed/Avg. Condition Av . Disposal ® Drop Stair ® _ Deck ❑ Attached Two CODLING Bath Floor Vinyl/Avg. Dishwasher ® Scuttle ❑ Porch Covered ® Detached Bath Wainscot Ceramic Tile/Av . Central Yes Fan/Hood ® Floor ❑ Fence Wire Built -In Doors Hollow Core/Avg. Other None Microwave ❑ Heated ❑ Pool ❑ _ Carport Condition Av . Was Dr er Finished Drivevaa Gravel Additional features (special energy efficient items, etc.): Storm windows porch covered patio fireplace deat ched garage 2 barns stora e Condition of the improvements, depreciation (physical, functional, and external), repairs needed, quality of construction, remodeling/additions, etc.: Physical depreciation is commensurate with the age and condition of the improvements No external obsolescence was noted The floor plan is well designed and functional. The guality of construction and condition are considered average. Adverse environmental conditions (such as, but not limited to, hazardous wastes, toxic substances, etc.) present in the improvements, on the site, or in the immediate vicinity of the subject property.: The inspection of the subject property did not reveal an information that indicated Pnv adverse environmental conditions in the subjects area. I-= IVIM rums fu orya MAUL t Ur z Fannie Mae Form 1004 6/93 Form UA2 — "TOTAL for Windows" appraisal software by a la mode, Inc.—1-800-ALAMODE ESTIMATED SITE VALUE _ _ $ 40 000 ESTIMATED REPRODUCTION COST -NEW -OF IMPROVEMENTS: Dwelling 1,330 Sq. Ft. @$ 65.00 = $ 86,450 Sq. Ft. @$ = Storage, Barns = 3,500 Comments on Cost Approach (such as, source of cost estimate, site value, square foot calculation and for HUD, VA and FmHA, the estimated remaining economic life of the property): Site value is based on recent land sales in areas not fully developed. In fully developed areas site to value ratios are determined by using other value extraction Garage/Carport 1,057 Sq. Ft. @$ 18.00 = 19,026 Total Estimated Cost New. _ _ _ .... _ 1 = $ 108,976 - Less Physical Functional External Depreciation 36,322 1 1 =$ 36,322 methods. Ph sical de reciation is estimated b utilizin the A e/Life method. Marshall &Swift and local builder information_ are sources of cost information. Depreciated Value of Improvements .. ... ........ =$ 72,700 "As -is" Value of Site Improvements, ... _.. . _ . _. =$ 4.5001 INDICATED VALUE BY COST APPROACH ...._.. .............._... =$ 117.200 Estimated remaining economic life = 40 Years ITEM I SUBJECT COMPARABLE NO. 1 COMPARABLE NO.2 COMPARABLE NO.3 9902 N 145th East Ave Address Owasso, OK 12302 E 114th St N 9420 Owasso, OK N 163rd East Ave Owasso OK 11050 N 198th East Ave Owasso OK Proximity to Subject 1.5 Miles NW 1 Mile SE 2.5 Miles NE Sales Price N/A ��,. '; 110 000 �� 112 000 -77 `, 118 000 Price Gross Living Area 73.33 d - `' 87.50 69.21 - Data and/or Verification Source Inspection MLS MLS MILS VALUE ADJUSTMENTS DESCRIPTION DESCRIPTION + - 3 Adjust. DESCRIPTION + - $ Adjust. DESCRIPTION + - $ Adjust. Sales or Financing Concessions Cash Sale No Sir Pts. Conv. Fixed No. Sir. Pts. Conv. Fixed No. Sir. Pts. Date of Sale ime 7/16l2004 5/28/2004 6/30/2004 Location Average Average Average Average Leasehold fee Simple Fee Simple Fee Simple Fee Simple Fee Simple Site 6.5 Acres 3 Acres +7 000 2.5 Acres +8 000 4.5 Acres +4,000 View Averacte Average Average Average Design and Appeal Traditional/Av Traditional/Avg Traditional/Av Traditional/Av Oualit of Construction Average Average Avera e __Average A e 51 Years 32 Years -1,900 27 Years -2 400 45 Years -600 Condition Average Average Average Average Above Grade Room Count Gross Livina Area Total � Bdrms: Baths Total : Bdrms Baths 5 3 2 -3,000 1,500 Sq. Ft. -5,100 Total Bdrms Baths 5 3 2 -3,000 1,280 Sq . Ft. � +1 500 Total Bdrms Baths 5 3 1 1 705 Sq. Ft. -11 300 4 2 1 1,330 Sq, Ft. Basement & Finished e Rooms Below Grade None None None None Functional Utility Avera e Average Average Average Heating/CoolingHeating/Cooling _ Central H&A Central H&A Central H&A Central H&A Energy Efficient Items Standard Similar _ Similar Similar Garage/Carport G2D/C1A G2A +1,500 G2A/C2A G21D 1,500 Porch, Patio, Deck, Fire laces etc. Porch, Patio Fireplace Similar Similar Similar Fence Pool etc. Fence Barns,St Fence, Shop Fence, Si Barn Fence, Shed +2,500 Net Ad'. total + 1,500 M + 4 100 + 3 900 Adjusted Sales Price I Comparable Gross-` i66%a $ 108,500 Gross` 13.3: ks 116.10 ;Grossa6.9 $ 114,100 Comments on Sales Comparison (including the subject property's compatibility to the neighborhood, etc.): Sales cited are from the subject neighborhood and are in acceptable proximity to the subject. They are the most recent and comparable found. All value affecting dissimilarities were adjusted according to market reaction. Secondary market standards for net and gross adjustment percentages were met. The adjusted range of value brackets the value of the subject. ITEM SUBJECT COMPARABLE NO. 1 COMPARABLE NO.2 COMPARABLE NO. 3 Date, Price and Data Source, for prior sales within ear of a tarsad Did not sell within 3 years of appraisal. Did not sell within 12 months of the last transaction cited Did not sell within 12 months of the last transaction cited Did not sell within 12 months of the last transaction cited Analysis of any current agreement of sale, option, or listing of subject properly and analysis of any prior sales of subject and cornparables within one year of the date of appraisal: Accordinq to Court House records the sub'eI ct has not sold within the past three years. According to Tulsa MLS the property has not been listed fors in the past 6 months. INDICATED VALUE BY SALES COMPARISON APPROACH _...... _.. _ .. $ 114,000 INDICATED VALUE BY INCOME APPROACH if Applicable) Estimated Market Rent $ N/A /Mo x Gross Rent Multrglier N/A $ _S N/A This appraisal is made ® "as is" ❑ subject to the repairs, alterations, inspections or conditions listed below ❑ subject to completion per plans & specifications. Conditions of Appraisal: The appraised value is based on the "as is" condition of the improvements at the time of inspection. See attached statement of limiting conditions and appraiser's certification. Final Reconciliation; The Sales A roach is considered to be the best indicator of value for sin le family dwellin s. The Cost A roach rovtdes additional support to the value indicated by the Market Data Analysis. The subject is atypical rental property therefore the Income Appoach was not utilized. " The purpose of this appraisal is to estimate the market value of the real property that is the subject of this report, based on the above conditions and the certification, contingent and limiting conditions, and market value definition that are stated in the attached Freddie Mac Form 439/FNMA form 1004E (Revised 6/93 ). I (WE) ESTIMATE THE MARKET VALUE, AS DEFINED, OF THE REAL PROPERTY THAT IS THE SUBJECT OFTHIS REPORT, AS OF 3/24/2005 (WHICH IS THE DATE OF INSPECTION EFFECTIVE DATE OF THIS REPORT)TO BE $ 114,000 APPRAISER: SUPERVISORYAPP EER(ONLY IF, D: Signature Signature e,[] Did M Did Not Name Kevin E. e Name Rodney S. Wilson Inspect Property Date Report Sinned March 29 2005 Date Report Stoned March 29, 2005 State Certification # 12331 CRA State OK State Certification # 10499CGA State OK Or State License # State Or State License # State Freddie Mac Form 70 6/93 PAGE 2 OF 2 Fannie Mae Form 1004 6-93 Form UA2 — "TOTAL for Windows" appraisal software by a la mode, inc.—1-800-ALAMODE Supplemental Addendum File No. 05-03-244 Borrower Client CLIENT: Cit of Owasso Pronedv Address 9902 North 145th East Avenue City Owasso CountV Tulsa State OK Zip Code 74055 Lender CLIENT: Citv of Owasso Legal Qgji ptlon, Beg SE CR NE SE th N 810' W 453' S 288' E 35' S 522' E 418' POB less W 226.5' N 288' thereof Section 16, Township 21 North, Range 14 East, Tulsa County, 6.50 Acres Form TADD —"TOTAL for Windows" appraisal software by a la mode, inc.—1-800-ALAMODE Borrower Client CLIENT: City of Owasso Proneriv Address 9902 North 145th East Avenue city Owasso Countv Tulsa State OK Zi Code 74055 Lender CLIENT: City of Owasso 22.0' o Covered o Patio r 53.0' Utility Bath Dining Kitchen Bedroom Area 12.0' -v N Cl)N Carport Living Room c N Bedroom Entry I ` 19.2' Comments: Code AREA CALCULATIONS SUMMARY Description Size Net Totals GLA1 First Floor 1329.58 1329.58 P/P Porch 12.92 Covered Bat;i. 1nva11d GAR Carport 256.80 Garage 800.00 1056.80 TOTAL LIVABLE (rounded) 1330 21.8' mPorc 12.0' LIVING AREA BREAKDOWN Breakdown Subtotals First Floor 28.7 x 21.0 1176.70 7.3 x 12.0 87.60 3.4 x, 19.2 65.28 3 Calculations Total (rounded) 1330 Form SKT.BIdSkl — "TOTAL for Windows" appraisal software by a la mode, inc.—1-800•ALAMODE Borrower Client CLIENT: Cit of Owasso Property Address 9902 North 145th East Avenue City Owasso CountTulsa State OK Zip Code 74055 Lender CLIENT: Cityof Owasso 9902 N 145th East Ave Sales Price N/A Gross Living Area 1,330 Total Rooms 4 Total Bedrooms 2 Total Bathrooms 1 Location Average View Average Site 6.5 Acres Quality Average Age 51 Years Form PICPIX.SR — "TOTAL for Windows" appraisal software by a la mode, inc.—1.800-ALAMODE ,. t Borrower Client CLIENT: City of Owasso Property Address 9902. North 145th East Avenue Cltv Owasso Count Tulsa State OK Zi Code 74055 Lender CLIENT: Cit of Owasso Detached Garage/Shop 9902 N 145th East Ave Sales Price N/A Gross Living Area 1,330 Total Rooms 4 Total Bedrooms 2 Total Bathrooms 1 Location Average View Average Site 6.5 Acres Quality Average Age 51 Years w Form PICPIX.SR —"TOTAL for Windows" appraisal software by a la mode, !no. —1-800•ALAMODE Borrower Client CLIENT: City of Owasso Propeq Address 9902 North 145th East Avenue City Owasso County Tulsa State OK Zi Code 74055 Lender CLIENT: Cit of Owasso 12302 E 114th St N Prox. to Subject 1.5 Miles NW Sale Price 110,000 Gross Living Area 1,500 Total Rooms 5 Total Bedrooms 3 Total Bathrooms 2 Location Average View Average Site 3 Acres Quality Average Age 32 Years 9420 N 163rd East Ave Prox. to Subject 1 Mile SE Sale Price 112,000 Gross Living Area 1,280 Total Rooms 5 Total Bedrooms 3 Total Bathrooms 2 Location Average View Average Site 2.5 Acres Quality Average Age 27 Years 11050 N 198th East Ave Prox. to Subject 2.5 Miles NE Sale Price 118,000 Gross Living Area 1,705 Total Rooms 5 Total Bedrooms 3 Total Bathrooms 1 Location Average View Average Site 4.5 Acres Quality Average Age 45 Years Form PICPIX.CR — "TOTAL for Windows" appraisal software by a la mode, inc.--1.800-ALAMODE Borrower Client CLIENT: citv of Owasso Property Address 9902 North 145th East Avenue City Owasso County Tulsa State OK Zip Code 74055 lender CLIENT: City of Owasso Form MAP.LOC —"TOTAL for Windows" appraisal software by a la mode, inc.—1.800-ALAMODE DEFINITION OF MARKET VALUE-. The most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller, each acting prudently, knowledgeably and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: (1) buyer and seller are typically motivated; (2) both parties are well informed or well advised, and each acting in what he considers his own best interest; (3) a reasonable time is allowed for exposure in the open market; (4) payment is made in terms of cash in U.S, dollars or in terms of financial arrangements comparable thereto; and (5) the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions* granted by anyone associated with the sale. *Adjustments to the comparables must be made for special or creative financing or sales concessions. No adjustments are necessary for those costs which are normally paid by sellers as a result of tradition or law in a market area; these costs are readily identifiable since the seller pays these costs in virtually all sales transactions. Special or creative financing adjustments can be made to the comparable property by comparisons to financing terms offered by a third party institutional lender that is not already involved in the property or transaction. Any adjustment should not be calculated on a mechanical dollar for dollar cost of the financing or concession but the dollar amount of any adjustment should approximate the market's reaction to the financing or concessions based on the appraiser's judgement. CONTINGENT AND LIMITING CONDITIONS' The appraiser's certification that appears in the appraisal report is subject to the following conditions: 1. The appraiser will not be responsible for matters of a legal nature that affect either the property being appraised or the title to it. The appraiser assumes that the title is good and marketable and, therefore, will not render any opinions about the title. The property is appraised on the basis of it being under responsible ownership. 2. The appraiser has provided a sketch in the appraisal report to show approximate dimensions of the improvements and the sketch is included only to assist the reader of the report in visualizing the property and understanding the appraiser's determination of its size. 3. The appraiser has examined the available flood maps that are provided by the Federal Emergency Management Agency (or other data sources) and has noted in the appraisal report whether the subject site is located in an identified Special Flood Hazard Area. Because the appraiser is not a surveyor, he or she makes no guarantees, express or implied, regarding this determination. 4. The appraiser will not give testimony or appear in court because he or she made an appraisal of the property in question, unless specific arrangements to do so have been made beforehand. 5. The appraiser has estimated the value of the land in the cost approach at its highest and best use and the improvements at their contributory value. These separate valuations of the land and improvements must not be used in conjunction with any other appraisal and are invalid if they are so used. 6. The appraiser has noted in the appraisal report any adverse conditions (such as, needed repairs, depreciation, the presence of hazardous wastes, toxic substances, etc.) observed during the inspection of the subject property or that he or she became aware of during the normal research involved in performing the appraisal. Unless otherwise stated in the appraisal report, the appraiser has no knowledge of any hidden or unapparent conditions of the property or adverse environmental conditions (including the presence of hazardous wastes, toxic substances, etc.) that would make the property more or less valuable, and has assumed that there are no such conditions and makes no guarantees or warranties, express or implied, regarding the condition of the property. The appraiser will not be responsible for any such conditions that do exist or for any engineering or testing that might be required to discover whether such conditions exist. Because the appraiser is not an expert in the field of environmental hazards, the appraisal report must not be considered as an environmental assessment of the property. 7, The appraiser obtained the information, estimates, and opinions that were expressed in the appraisal report from sources that he or she considers to be reliable and believes them to be true and correct. The appraiser does not assume responsibility for the accuracy of such items that were furnished by other parties. 6. The appraiser will not disclose the contents of the appraisal report except as provided for in the Uniform Standards of Professional Appraisal Practice. 9. The appraiser has based his or her appraisal report and valuation conclusion for an appraisal that is subject to satisfactory completion, repairs, or alterations an the assumption that completion of the improvements will be performed In a workmanlike manner. 10. The appraiser must provide his or her prior written consent before the lender/client specified in the appraisal report can distribute the appraisal report (including conclusions about the property value, the appraiser's identify and professional designations, and references to any professional appraisal organizations or the firm with which the appraiser is associated) to anyone other than the borrower; the mortgagee or its successors and assigns; the mortgage insurer; consultants; professional appraisal organizations; any state or federally approved financial institution; or any department, agency, or instrumentality of the United States or any state or the District of Columbia; except that the lender/client may distribute the property description section of the report only to data collection or reporting service(s) without having to obtain the appraiser's prior written consent. The appraiser's written consent and approval must also be obtained before the appraisal can be conveyed by anyone to the public through advertising, public relations, news, sales, or other media. Freddie Mac Form 439 6.93 Page 1 of 2 Fannie Mae Form 1004B 6-93 Rod Wilson Appraisals P— APD — 1TnTAI f— Vfl d ,., --;-1 < ff — h„ , 1, , d. __ i_ann_Ai Aur)nr APPRAISER'S CERTIFICATION: The Appraiser certifies and agrees that: 1. 1 have researched the subject market area and have selected a minimum of three recent sales of properties most similar and proximate to the subject property for consideration in the sales comparison analysis and have made a dollar adjustment when appropriate to reflect the market reaction to those items of significant variation. If a significant item in a comparable property is superior to, or more favorable than, the subject property, I have made a negative adjustment to reduce the adjusted sales price of the comparable and, if a significant item in a comparable property is inferior to, or less favorable than the subject property, I have made a positive adjustment to increase the adjusted sales price of the comparable. 2. 1 have taken into consideration the factors that have an impact on value in my development of the estimate of market value in the appraisal report. I have not knowingly withheld any significant information from the appraisal report and I believe, to the best of my knowledge, that all statements and information in the appraisal report are true and correct. 3. 1 stated in the appraisal report only my own personal, unbiased, and professional analysis, opinions, and conclusions, which are subject only to the contingent and limiting conditions specified in this form. 4, 1 have no present or prospective interest in the property that is the subject to this report, and I have no present or prospective personal interest or bias with respect to the participants in the transaction. I did not base, either partially or completely, my analysis and/or the estimate of market value in the appraisal report on the race, color, religion, sex, handicap, familial status, or national origin of either the prospective owners or occupants of the subject property or of the present owners or occupants of the properties in the vicinity of the subject property. 5. 1 have no present or contemplated future interest in the subject property, and neither my current or future employment nor my compensation for performing this appraisal is contingent on the appraised value of the property. 6. 1 was not required to report a predetermined value or direction in value that favors the cause of the client or any related party, the amount of the value estimate, the attainment of a specific result, or the occurrence of a subsequent event in order to receive my compensation and/or employment for performing the appraisal. I did not base the appraisal report on a requested minimum valuation, a specific valuation, or the need to approve a specific mortgage loan. 7, 1 performed this appraisal in conformity with the Uniform Standards of Professional Appraisal Practice that were adopted and promulgated by the Appraisal Standards Board of The Appraisal Foundation and that were in place as of the effective date of this appraisal, with the exception of the departure provision of those Standards, which does not apply. I acknowledge that an estimate of a reasonable time for exposure in the open market is a condition in the definition of market value and the estimate I developed is consistent with the marketing time noted in the neighborhood section of this report, unless I have otherwise stated in the reconciliation section. 8. 1 have personally inspected the interior and exterior areas of the subject property and the exterior of all properties listed as comparables in the appraisal report. I further certify that I have noted any apparent or known adverse conditions in the subject improvements, on the subject site, or on any site within the immediate vicinity of the subject property of which I am aware and have made adjustments for these adverse conditions in my analysis of the property value to the extent that I had market evidence to support them. I have also commented about the effect of the adverse conditions on the marketability of the subject property. 9. 1 personally prepared all conclusions and opinions about the real estate that were set forth in the appraisal report. If I relied on significant professional assistance from any individual or individuals in the performance of the appraisal or the preparation of the appraisal report. I have named such individual(s) and disclosed the specific tasks performed by them in the reconciliation section of this appraisal report. I certify that any individual so named is qualified to perform the tasks. I have not authorized anyone to make a change to any item in the report; therefore, if an unauthorized change is made to the appraisal report, I will take no responsibility for it. SUPERVISORY APPRAISER'S CERTIFICATION: If a supervisory appraiser signed the appraisal report, he or she certifies and agrees that: I directly supervise the appraiser who prepared the appraisal report, have reviewed the appraisal report, agree with the statements and conclusions of the appraiser, agree to be bound by the appraiser's certifications numbered 4 through 7 above, and am taking full responsibility for the appraisal and the appraisal report. ADDRESS OF PROPERTY APPRAIS 9902 North 145th East Avenue, Owasso, OK 74055 APPRAISER- SUPERVISORY APPRAI ER (only 1f irequiyed): Signature:Name: Kevin Kevin E. Sac Name: Rodney S. Wilson Date Signed: March 29, 2005 Date Signed: March 29 2005 State Certification #: 12331CRA State Certification #: 10499CGA or State License #: or State License #: State: OK State: OK Expiration Date of Certification or License: 8/31/2006 — Expiration Date of Certification or License: 3/31/2007 [I Did F] Did Not Inspect Property Freddie Mac Form 439 6-93 Page 2 of 2 Fannie Mae Form 1004E 6.93 Form ACR — "TOTAL for Windows" appraisal software by a la mode, inc.—1.800-ALAMODE Kiwi Rolland, Insurance Commissioner Oklahoma Real Estate Appraiser Board This is to certify that: a has complied with the provisions of the Oklahoma Real Estate Appraisers Act to transact business as a Certified .Residential Deal Estate Appraiser in the State of Oklahoma. In Witness Whereof, I have hereunto set nzy hand and caused the seal oj' nay office to be qffix:ed at the City of Oklahoma Cite, State of'Oklahoma, this 3rd day ofWarch.A,D. 2005, a,p,w: Azqust 31, 2006 I ixxx o77arar7, Tasarrarrce corrnaziggro __1 Chairperson, 0,4dahom.? Re dEstaate Appruser Board Aleinbets, Oklahoma R&dEgmteAppraiser Board 03 Oklah Ave_, 12331 1 C, crA _ "TOTAi f—IA/;ndno I' ;—i a fhoa ti„ , i, .„ d. i— — 1_P no -Ai ANAnnP 0 Carroll Fislierhisurance Couattissioner Oklahoma Real Estate Appraiser Board This is to certify that: has complied with the provisions of the Oklahoma Real Estate Appraisers Act to transact husiness as a Certified General Real Estate Appraiser in the State of Oklahoma. In Witness Whereof,' I have hereunto set my hand and caused the seal of my office to be affixed at the City of Oklahoma City, State qf'Oklahoma, this 3.1st day oj'August A.D. 2004. L,,pi,,: March 31, 2007 � �,C�d Ca)rroff Fisher, Insurance ) Commissioner Chairman, Oklahoma Members, Ofdahama Real Estate Appraiser Board Oklaliolaa.Appraiset-Nist,7,lei..10499CGA C— QPA TnTAI f— IAII.A,n �,--!—] —ff-- k,, � to —A. 1— 1 Ann A] AMM Im HONORABLETHE Ofi AND,COI CITY OF OWASSO FROM: L NA STAGG,P�. PUBLIC WORKS ;i, S I > R -t ♦E . DATE: May 7, 2005 In response to an increase in public concern relating to stormwater runoff volumes resulting from continuing development, in 2003 the City of Owasso commissioned the preparation of a Stormwater Master Plan to serve as a comprehensive guide for the orderly development of necessary stormwater infrastructure improvements. The objective of the Master Plan is to identify and prioritize necessary capital improvements to mitigate effects of stormwater runoff, satisfy stormwater quality requirements and provide for adequate conveyance needs for the existing and future service area. Preliminary findings from the study (scheduled to be completed in May 2005) identify the following as improvements needed within the next five years: Pr®ject DoscriV !M Total Central Park Channel Improvements $ 305,000 Channel Improvement — 5"' Ave to S Main Street $ 20,000 Channel Improvement — N Mingo Rd (Hillside to Ranch Creek) $ 30,000 Dredge - Owasso Lake at Bailey Golf Ranch $ 150,000 El Rio Vista I1 Drainage Improvements $ 218,000 Elm Creek -- Commercial relief line $ 325,000 Elm Creek - Park pond $ 327,500 Hale Acres - Open Channel $ 746,000 N Elm & 1 gth Street Drainage Improvements $ 191,500 Old Town - Drainage Improvements $ 100,000 Silver Creek Drainage Improvements - Phase 11 $ 1,200,000 Smithview Channel & Rayola detention $ 2,200,000 Stoimwater Management Phase 11 Requirements $ 200,000 Stormwater Fund Non -Residential Service Charge Page 2 of 5 Proiect Description 'Total Three Lakes Channel Improvements - Phase II Construction $ 150,000 Three Lakes Channel Improvements - Phase III Construction $ 300,000 Three Lakes III — Pond Dam $ 232,500 Windsor Lake II Channel Rehabilitation $ 12,000 _ Total $ 6,707,500 A detailed schedule of proposed improvements is included in Attachment A. CITY OF OWASSO ORDINANCE 754: In May 2003, Ordinance 754, amending the City of Owasso Ordinances, was approved establishing a program for stormwater management (see Attachment 13) and the implementation of a service fee to finance needed infrastructure improvements.' Per Ordinance 754, the stormwater service charge is based on the amount of impervious area on individual parcels of land. Resolution No. 2003-07 (see Attachment C), adopted on May 15, 2003, established a service charge of $2.50 per Equivalent Service Unit (ESU), with a charge of one (1) ESU for each residential water/sewer customer and non --residential water/sewer customer with meters less than 2-inch and three (3) ESUs for each non-residential water/sewer customer with water meter equal to or greater than 2-inch. Service Charge I2easonina As stated in Ordinance 754, a comprehensive approach to managing stormwater runoff and floodplain management must be implemented to effectively address existing and future needs. In developing a method to fund such improvements, it is important to review the reasons that make the fee necessary. Ordinance 754 recognizes four such reasons as follows: 1. Protect human life, health, and. property; 2. Minimize public and private storm and flood losses from stormwater runoff in the City; 3. Provide for development of Stormwater Master Plan which will define the existing and. fixture drainage system, identify drainage facilities improvements and project long-range capital improvements requirements; 4. Comply with the Phase; 11 Storrnwater Management regulations of the U.S. Environmental Protection Agency/Oklahoma Department of Environmental Quality and the National Pollutant Discharge Elimination System. ` Stormwater Fund is to be maintained for the purpose of identifying and controlling all revenues and expenses attributable to stormwater management services. Stormwater Fund Non -Residential Service Charge Page 3 of 5 Underlying these four reasons is a belief that the people who create stormwater runoff should help finance the accommodation of that runoff. The proposed fee is structured with the principle that the users of structures and their associated impervious areas are the people who, directly or indirectly, cause excess stormwater runoff. If the users of structures, whether residential or non- residential, cause excess stormwater runoff, then it holds true that the users should appropriately fund the measures needed to maintain the stormwater drainage system. An example of the success of this philosophy can be seen by looking at the City of Tulsa's experience with stormwater management. The Memorial Day flood of 1984 prompted Tulsa to scrutinize its drainage situation in a comprehensive manner. In response to the flood event, a commitment was made to resolve the drainage issues in Tulsa, and that city's stormwater management fee became one of the means with which to fund the corrections made to the drainage system. Today, Tulsa is widely upheld around the country as a model of how to properly address stormwater issues. The City of Owasso has been presented with an opportunity to scrutinize its own drainage situation. A severe flood event similar to Tulsa's Memorial Day flood has not yet occurred in Owasso. Unlike Tulsa, Owasso has a chance to proactively measure and respond to developing stormwater conditions before it is forced to react to an unfortunate event. The various stormwater complaints that Owasso has received in recent years have, at times, become emotional and passionate in nature and have prompted various localized solutions. The number of stormwater issues brought to the attention of the City is still increasing, as the community continues its steady growth. A reasonable approach to collecting the funds necessary to facilitate stormwater improvement will enable the community to protect the investments of its citizens and entrepreneurs as they face that growth. Service Charge Revenues® In 2003, revenue generation for fiscal year 2003-2004 was projected as follows; Number Annual of Unit Customer Twe Customers Chaff Total Residential 7,450 $30.00 $223,500,00 Non-residential Meters > 2-inch 65 $30.00 $1,950.00 Meters < 2-inch 310 $90.00 $27,900.00 $253,350.00 As recorded in the City of Owasso Annual Budget presentation for 2004-2005, revenues received from the collection of the stormwater service charge during FY 03-04 totaled $265,000. Since Stormwater Fund Non -Residential Service Charge Page 4 of 5 its inception in 2003, the stormwater service charge has funded the Stormwater Master Plan, along with the construction of drainage improvements at The Fairways and Silver Creek subdivisions. NON - RE' SIDENTIAL SERVICE CHARGE ADJUSTMENTS: In 2005, city staff authorized the preparation of an Impervious Area Study to better assess non- residential service charges. The study identified and categorized each developed land parcel, calculated the amount of impervious area on the parcel and assigned the appropriate ESU for each property. Results from the study identified that the implementation of non-residential service charges based on impervious area and equivalent ESUs — rather than on a monthly fee of $2.50 or $7.50 depending on meter size — would result in a 600% increase in charges currently assessed. Therefore, it is proposed that non-residential charge increase be phased to minimize impact on non-residential users. The proposed schedule is as follows: FY 05-06: 25% of Fee FY 06-07 50% of Fee FY 07-08 75% of Fee FY 08-09 100% of Fee If changes to the non-residential fees are adopted, it is expected that monthly service charges will generate the following revenue in the Storrnwater Management Fund: Custompj3ype FY 05-06 FY 06-07 FY 07-08 FY 08-09 Residential $240,000 $255,000 $270,000 $285,000 Non-residential $45000 $90,000 $135g000 $180000 Total $285,000 $345,000 $405,000 $465,000 Estimates of the average increase per non-residential customers are listed below. As shown, the average increase per non-residential customer is expected to be less than $25 per month (or $300 per year) by Year 4. Current Eillin FY 2006 FY 2007 FY 2008 FY 08-09 Customers 455 524 524 524 524 Average Monthly Fee $6.15 $7.31 $14.62 $21.93 $29.24 Average Annual Fee $73.77 $87.71 $175.42 $263.13 $350.84 Total Monthly Revenue $2,797.00 $3,830.00 $7,660.00 $11,490.00 $15,320.00 Total Annual Revenue $33,564.00 $45,960.00 $91,920.00 $137,880.00 $183,840.00 Stoimwater Fund Non -Residential Service Charge Page 5 of 5 It is worth noting that on February 14, 2005, members of City staff facilitated a public meeting to discuss the impact of the proposal on the Owasso religious community. Representatives from over forty local churches were presented with illustrations detailing stormwater service charge calculations and proposed increases for each of their properties. No opposition was noted during the meeting. NON-RESIDENTIAL SERVICE CHARGE IMPLEMENTATION SCHEDULE: The proposed increase in service charges will be included for the first time in the FBI 05-06 budget as a means to fund the work elements needed for compliance with Phase II Storm Water program requirements. The service charge will be included on water or sewer utility bills for all customers, who are serviced by City of Owasso's utilities. The method of collecting the charge will be similar to that which is used to collect the ambulance fee. Rural water district customers, who also utilize the City's sanitary sewer system, will also be charged a storm water system service fee. R-E COMMENDATION: Staff recommends Council approval of Resolution 2005-07 adopting a phased increase to the non-residential stormwater system service charge, such rate pursuant to Ordinance #754. Proposed non-residential service charge, to be computed as $2.50 per month per Equivalent Service Unit, shall be implemented as follows: July 1, 2005: 25% of Fee July 1, 2006: 50% of Fee July 1, 2007: 75% of Fee July 1, 2008: 100% of Fee ATTACHMENTS: A. Stormwater Priority Projects B. City of Owasso Ordinance 754 C. City of Owasso Resolution 2003-07 Da City of Owasso Resolution 2005-0 7 City of Owasso STORMWATER MASTER PLAN Public Works Department PROJECT PRIORITY LISTING 301 West 2nd Avenue May 4, 2005 P.O. Box 180 Owasso, Oil 74055 STORM WATER PROJECTS Description Total Program Year FY05-06 FY06-07 FY07-08 FY08-09 FY09-10 Stormwater Management Phase II Requirements $ 200,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 Silver Creek - Phase 11 $ 1,200,000 $ 1,200,000 Three Lakes III - Pond $ 232,500 $ 232,500 Hale Acres - Open channel $ 746,000 $ 746,000 Central Park Channel - improvements $ 305,000 $ 305,000 Windsor Lake 11 Channel Rehab $ 12,000 $ 12,000 Elm Creek - Commercial relief line $ 325,000 $ 325,000 Elm Creek - Park pond $ 327,500 $ 327,500 El Rio Vista 11 $ 218,000 $ 218,000 N Elm & 18th St $ 191,500 $ 191,500 Old Town - Drainage improvements $ 100,000 $ 100,000 Three Lakes Channel - Phase II Construction - $ 150,000 $ 150,000 Thorns to 83rd St Channel Improvement - N. Mingo Rd. (Hillside to $ 30,000 $ 30,000 Ranch Creek) Channel Improvement - 5th Ave/So. Main St Past $ 20,000 $ 20,000 WWTP Smithview Channel & Rayola detention $ 2,200,000 $ 2,200,000 Dredge - Owasso Lake at Bailey Golf Ranch $ 150,000 $ 150,000 Three Lakes Channel - Phase III Construction (83th $ 300,000 $ 300,000 St N to 86th St N) Drainage Projects Sub -Total $ 6,707,500 $ 2,535,500 $ 1,402,000 1 $ 2,240,000 $ 490,000-1 $ 40,000 8 ATTACHMENT B CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 754 AN ORDINANCE AMENDING THE CITY OF OWASSO CODE OF ORDINANCES BY CREATING PART 18, ESTABLISHING A PROGRAM FOR STORMWATER MANAGEMENT, CREATING A STORMWATER SYSTEM SERVICE CHARGE, PROVIDING FOR A STORMWATER MANAGEMENT FUND, PROVIDING FOR THE ESTABLISHMENT OF A STORMWATER FEE SCHEDULE, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND DECLARING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, TO -WIT: Section One: That Part 18, Stormwater Management of the Code of Ordinances of the City of Owasso, Oklahoma, is hereby established by adopting the following provisions, same being codified as set forth below: Chapter 1. Definitions Chapter 2. Stormwater Management Program 18-201 Findings of Fact 18-202 Purpose Chapter 3 Stormwater System Service Charge 18-301 Introductions and exemptions 18-302 Rate Structure 18-303 Adjustment of Service Charge 18-304 Collection Chapter 4 Stormwater Management Fund Chapter 5 Stormwater Fee Schedule CHAPTER I DEFINITIONS SECTION 18-101 DEFINITIONS For the purposes of this Section, the following terms shall have the meanings respectively ascribed to them hereinl 1. "City" shall mean the City of Owasso, Oklahoma 2. "Detention facilities" shall mean facilities designed to hold stonnwatcr for a short period and then to release it to the natural watercourse. 3 "Developed real estate" shall mean real property altered from its natural state by the addition to or construction of any impervious surface such that the hydrology of the property is affected. 4. "Director" shall mean the Public Works Director of the City of Owasso, Oklahoma or his/her authorized representative. 5. "Equivalent service unit (ESU)" shall mean three thousand (3,000) square feet of impervious surface. 6. "Impervious surface" shall mean any hard surfaced area which prevents or retards the entry of water into the soil in the manner and to the extent that such water entered the soil under natural conditions, causing water to run off the surface in greater quantities or at an increased rate of flow than was present under natural conditions, such as but not limited to rooftops, asphalt or concrete sidewalks, paving, driveways and parking lots, walkways, patio areas, storage areas, and gravel, oiled macadam or other surfaces which similarly affect the natural infiltration or run-off patterns of real property in its natural state. 7. "Drainage Basin Plan" shall mean the plan adopted by the City for managing surface and stormwater facilities and features within an individual drainage basin. 8 "Service charge" shall mean the fee levied within the boundaries of the City for the use of the City of Owasso stormwater drainage facilities. 9. "Undeveloped real estate" shall mean real estate unaltered by the construction or addition of any impervious surface which would change the hydrology of the property from its natural state. 10. "Retention facilities" shall mean facilities designed to hold Stormwater for a sufficient length of time to provide for it to be consumed by evaporation, infiltration into the soil or other natural means. 11. "Residential property" shall mean any property designed and used principally for residential single-family or duplex purposes and developed according to and meeting the bulk and area requirements for residential single-family or duplex zoned property as set forth in the Owasso Zoning Code at the time of development of such property. CHAPTER 2 STORMWATER MANAGEMENT PROGRAM SECTION 18-201 FINDINGS OF FACT The City of Owasso, Oklahoma makes the following findings of fact: 1. In 1990 the U.S. Environmental Protection Agency (EPA) promulgated regulations for establishing water quality based municipal stormwater programs to address stormwater runoff from municipal separate storm sewer systems (MS4s); 2. These regulations were incorporated Into existing wastewater treatment permits under National Pollutant Discharge Elimination System (NPDES) rules. Urban runoff from storm events became regulated under the NPDES pennitting requirements. 3. On December 8, 1999, EPA published final "Phase II" regulations and state regulatory agencies (which includes the Oklahoma Department of Environmental Quality (ODEQ)) were required to determine cities under 100,000 population and designate small MS4s that require permitting. .The small MS4s are defined as those towns with at least 10,000 population and a minimum density of 1,000 people per square mile. 4. The City of Owasso has been notified that the city meets the conditions to be designated as a regulated small MS4. 5. Both the EPA and Oklahoma regulations require that the six Minimum Control Measures (MCMs) be addressed in implementing a successful Phase Il Stormwater Management Program. Each Minimum Control Measure has a number of Best Management Practices (BMPs) that constitute the core activities pertaining to each, 6. A Stonrrwater Management Program document (SWMP) specifies for each MCM what activities will be performed, measurable goals, implementation schedules and estimated annual costs. 7. An Animal Report is to be submitted to the ODEQ that documents implementation and BMP effectiveness under each of six MCMs, which are: ® Public Education and Outreach O Public Participation and Involvement OO Illicit Discharge Detection and Elimination. OO Construction Site Stormwater Runoff Control ® Post Construction Management in New Development and Re -Development ® Pollution Prevention and Good Housekeeping 8. A comprehensive approach to managing stormwater runoff and floodplain management is required to address existing and future needs. 9. The existing stormwater drainage facilities of the City of Owasso require continuous operation, maintenance, renewal and replacement. 10. Drainage conditions may be created by the cumulative effect of increase in impervious areas due to subdivision, commercial and institutional construction. 11. While the City does not own all drainage facilities within its jurisdiction, it does own or control a sufficiently comprehensive system in each of the major drainage basins so as to make a unified approach to stormwater drainage issues a desirable and administratively achievable goal. Ordinance n754 Stormwater Management Page 2 SECTION 18-202 PURPOSE It is the purpose of this ordinance is to improve the promotion of public health, safety and welfare by providing for, acquiring, constructing, operating, equipping and maintaining within the City of Owasso a Stormwater Management Program and to provide a source of funding for the program. The Stormwater Management Program is intended to: 1. Protect human life, health, and property; 2. Minimize public and private storm and flood losses from stormwater runoff in the City; 3. Provide for development of a Stormwater Master Plan which will define the existing and future drainage system, identify drainage facilities improvements and project long-range capital improvements requirements; 4. Comply with the Phase II Stormwater Management regulations of the U.S. Environmental Protection Agency/Oklahoma Department of Environmental Quality and the National Pollutant Discharge Elimination System; CHAPTER STORMWATER SYSTEM SERVICE CHARGE SECTION 18-301 INTRODUCTIONS AND EXEMPTIONS There is hereby established a Service Charge for the use of the City of Owasso Stormwater System at rates hereinafter established; provided, however, that the Stormwater System Service Charge shall not be imposed on the following types of property: I . City -owned highways, streets, rights -of -way, parks and open space, and leased uses on city -owned properties; 2. Privately -owned residential streets and rights -of -way, other than driveways; parks and open space; 3. Public schools; 4. Railroad rights -of -way; 5. Undeveloped parcels of agricultural use consisting of five (5) or more acres and containing no habitable structures. SECTION 18-302 RATE STRUCTURE The monthly Stormwater System Service Charge for all tracts with impervious area is determined as follows. I. Single family, residentially used property within the corporate limits of the City is hereby assigned one Equivalent Service Unit for each developed lot, tract, or parcel of record with the County Clerk. For purposes of this section, agricultural property which includes a single habitable structure shall be considered residential property, and agricultural property which includes more than one habitable structure shall be assigned one Equivalent Service Unit for each structure. Provided further, in case of duplex through quadplex developments with two (2) or more dwelling units on the same lot, tract or parcel, one Equivalent: Service Unit shall be applied to each dwelling unit. 2. The impervious surface of all other lots, tracts, or parcels of developed real estate within the corporate limits of the City shall be measured to determine the Equivalent Service Units to be assigned to such lots, tracts or parcels. The developer shall calculate and report the proposed impervious area to the Director for each new development. The current Stormwater System Service Charge will be applied to each Equivalent Service Unit or portion thereof. 3. The rates established herein shall become effective on July 1, 2003 for all areas within the City on that date. For areas annexed thereafter, the rates shall become operative within thirty (30) days following annexation by the City Council. Ordinance #754 Stormwater Management Page 3 SECTION 18-303 ADJUSTMENT OF SERVICE CHARGE If any person considers the Stormwater System Service Charges to be inaccurate or erroneous, the owner of the parcel may request a review of the charges by the Director within thirty (30) days of the bill or statement in question. The Director shall respond to the request within fifteen (15) days. The property owner shall have ten (10) days to challenge the decision of the Director to the City Manager. All requests must be in written form and no notice of review shall delay payment by the due date. The Director or the City Manager may adjust a Stormwater System Service Charge and this action shall be accounted for on the next billing cycle. SECTION 18-304 COLLECTION 1. The Service Charges herein established for use of the City of Owasso Stormwater System shall be billed to each user monthly, along with any bill for water, sanitary sewer, solid waste: collection, or other utility services provided by the City, and such penalties as are now or may hereafter be established for the City of Owasso utility service bills. All collecting agencies authorized by the City to accept payment of any City utility bills are hereby directed to advise customers of the provisions of this section. 2. In the event that any utility account shall become delinquent, water services or any other City utility service may be terminated until all delinquent charges shall have been paid in full. The provisions for collection provided herein shall be cumulative to any rights or remedies, which the City may have under the laws of the State of Oklahoma. 3. In the case of users of real estate who are not billed for water, sanitary sewer or collection of solid waste by the City, the owner of the real estate or agent of the owner shall be billed monthly for the Stormwater System Service Charges herein established. 4. The City may enter into contracts with other public, quasi -public or private utility companies for the cooperative collection of any or all of the City of Owasso Service Charges. 5. All of the proceeds of this Stormwater System Service Charge are deemed to be in payment for use of, and in receipt of benefits from, the City Stormwater Management Program by the real property on, and with respect to which, the charge is imposed to the owners. CHAPTER 4 STORiRMWATER MANAGEMENT FUND SECTION 18-401 FUNDS A special fund or funds shall be maintained for the purpose of identifying and controlling all revenues and expenses attributable to stormwater management services. All loans, grants or funds received for the administration, operation, construction and improvement of stormwater management services shall be deposited in such fund or funds. Disbursements for costs of data collection, planning, maintaining, operating and improving drainage services and/or facilities shall be made from the appropriate fund or funds. CHAPTER 5 STORMWAI'ER FEE SCHEDULE SECTION 18-501 FEE SCHEDULE Consistent with the requirements defined herein, the monthly stormwater system service charge may be established by the City of Owasso Council by separate resolution for each Equivalent Service Unit assigned to a lot, tract, or parcel of real estate. Section Two: The invalidity of any provision, clause or portion of this Ordinance or the invalidity of the application thereof to any person or circumstance shall not affect the remainder of this Part or the validity of its application to other persons or circumstances. Ordinance #754 Stormwater Management Page 4 RESOLUTION NO.2003-07 i 1 1•" i ' WITHINOF OF OWASSO, OKLAHOMA, DATE.AND ESTABLISHING AN EFFECTIVE WHERE The City Council of the City of Owasso, Oklahoma desires to establish the following rate for the use of the City of Owasso Stoimwater System: S2.50 per month per equivalent service unit. NOW, THEREFORE,BE IT RESOLVED BY COUNCIL CITY OF OWASSO, OKLAHOMA SECTIONT ONE: From and after the effective date of this Resolution (as hereinafter set forth), the charges by the City to its customers for the use of City's Stormwater System shall be: I ESU for each residential water/sewer customer; and, 2 ESUs for each non-residential water/sewer customer with water meters less than 2- inch; and, 3 ESUs for each non-residential water/sewer customer with water meters equal to or greater than 2-inch, such rate established pursuant to Ordinance #754. SECTION TWO: The rates hereby approved shall become effective on July 1, 2003_ AND ADOPTED this 2.0°i day of May, 2003 by the City Council of the City Char gA�an, Mayor APPROVED AS TO FORM: �"fep en n. Of -ay, City ATTACHMENT • F �; i091100 1111111111,I,. WHEREAS, the City Council of the City of Owasso, Oklahoma desires to revise non- residential water/sewer customers service charge established pursuant to Resolution No. 2003- 07, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, that: SECTION ONE: From and after the effective date of this Resolution (as herein set forth in Section 2), the service charges by the City to its non-residential customers shall be $2.50 per month per Equivalent Service Unit (ESU), where each ESU equals 3,000 square feet of impervious area. SECTION TWO: The rate hereby approved shall become effective according to the following schedule: July 1, 2005: 25% of Fee July 1, 2006: 50% of Fee July 1, 2007: 75% of Fee July 1, 2008: 100% of Fee APPROVED by the Mayor and Council of the City of Owasso, this the day of May 2005, Craig Thoendel, Mayor Sherry Bishop, City Clerk Approved as to form and legality this day of May 2005. City Attorney