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Home My WebLink About2005.04.12_City Council Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Special DATE: April 12, 2005 TIME: 6:00 p.m. PLACE: Old Central, Council Chambers 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 PM on Friday, April 8, 2005. 7 A Jul'a M. Stevens, Adminisliative Assistant 1. Call to Order Mayor Kimball 2. Discussion relating to Community Development Department Items Mr. Rooney Attachment #2 A. Final Plat (2) B. Rezoning / Planned Unit Development C. Easement Closure 3. Discussion relating to Public Works Department Items Mr. Rooney Attachment #3 A. CDBGFY 03'— Sidewalk Rehabilitation Project B. Storm Water Management Program Phase II C. North Garnett Road Improvements — Engineering Service Agreement, Amendment No. 2 Owasso City Council April 12, 2005 Page 2 4. Discussion relating to City Manager Items Mr. Ray Attachment #4 A. Golf Cart Purchase B. Revenue Anticipation Note - OPGA C. Outdoor Lighting Ordinance D. Engineering Design Criteria Adoption Ee E. 96 1h Street North and N. 129th East Ave Intersection Improvements Agreement F. Silvercreek Addition Engineering Contract Amendment G. FOP Contract FY 2005-2006 H. Private Security Alarms I. FY 2005-2006 Budget Status 5. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the office of the City Manager and the office of the City Attorney, such executive session provided for in O.S. 25, Section 307(B)(1). Mayor Kimball 6. Adjournment H:\Agen&.s\Coun61 Work Session\2005\0412.doe MIN �Mrff �111"' TO: THE HONORABLE MAYOR AND COUNCIL CYrY OF OWASSO FROM: CEUP MCCULLEY CITYPLANNER SIJBJF,CT-. FINAL PLAT (Tyann Plaza " DATE: APRIL 8,2005 Tyann Plaza, LLC has submitted an application to the Planning Commission for approval of a final plat for Tyann Plaza III, located south of E. 96"' St. N. on the cast side of the Owasso Expressway on the north side of the service road. The applicant wishes to create one lot on 1.79 acres for commercial use. A general area map is attached. The property is approximately 1.79 acres in size and is zoned CS (Shopping Center District). The subject property is undeveloped. The property to the north is zoned CS and is undeveloped. Property to the south is zoned OM (Medium Intensity Office) and is also undeveloped. The Owasso Expressway runs along the western border of the property. Waterford Pla7A Walgreen Drug Store, and Home Depot border the development to the east. An off site stormwater detention center is adjacent to the southeast. vyro"# 1, I n ci yroyerty in 11wasso mcivae annexation, WUXI, tufFyffiew f#f ctaxnerci zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, casements, and other physical characteristics that must be provided for review by the City, After obtaining approval from the TAC and Planning Conn-nission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. The applicant is requesting this review in order to facilitate commercial development on a 1.79 acre tract. The subject property is zoned CS Commercial Shopping Center District, According to the City of Owasso Zoning Code, uses allowed in CS districts include offices, studios, restaurants, convenience stores, shopping centers, service stations, etc. Since this is a one lot development there is no preliminary plat required. wig ItwAm�A1171.1,to The proposed final plat satisfactorily meets the requirements established in the Owasso Zoning Code. Necessary utility easements have been established along the parameters of the proposed plat te accA mmodate essential utility placement and access. W 11 'A 00-11 31,11114RU 411,11111 The Owasso Technical Advisory Committee reviewed the final plat at the March 30, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The following TAC recommendation was addressed: Owasso Community Development Department 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com E. 96th ST. 1'111`11z'�� MAI `ILT- ��WWV AM= 'ffAj jj0ff,W' LM Deed of Deelcatlon L naLcc sTREErs Awn urnm EAsocHrs. Certain Restrictions z uRncacmxa Muln-mnnwcAlar�vi ,se � _ _ Rv➢L .Q.. saga ae wr wpm. ua a.a«s<a:wa�. �e➢.3as➢.smasT,e�eaal o,.,r,a.e, Mro� >t �I� te[� � rt� ~ K�� np � •�� nr I�iaMvw�. nc�"amiii m m'Kiie �i �oami v as rav,lua vum v �mmrnm � n nc�'Lmm`Q°� mmo[ a vu1O�i'®oM se.sr16n'm v¢rm�"@w aP v�oa UHCCRGROUtm WS SCRVICL ♦ ar M �vRMvu�o` 4�♦iWi wa T[�.a�uRa>af. u Rfaz eau�seR SNG � [m,TUlti �S,Eirrv�carTRLCTIm aRNIT VHI➢H par aeilaF[¢ emH saa 5. DRnIw.Q [aSL1QfI �� LaN➢SLo<C AN➢ PAVENG REPNR awex J. MVCEAPER'S RES[RVED RIGlrtS. —C33, —C. ME FINAL PLAT TYANN PLAZA III A PART OF THE NORTHEAST QUARTER (NE/0 OF SECTION 20 TOWNSHIP 21 NORTH, RANGE 14 EAST AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA re asssx m sucoo' PQIS' q -nnewi-------------1 / / TYANN PLAZA III I / '�` / „I a / BLOCK 1 /Y of I LOTIS // /�/ 8 -• t'ROPL�D ESL W.im9tf16 1LcTP.0 / �{ TYANN PLAZA 11 / BLOCX I / a PMIPOOSEO uSL MuutACwl Pe INt I I -- 6/T / / — '7 _ — ss / _ � ProMR1Y LbAYR / / 4�A / IYUAV ILIiF]R°ECx/. LTC / / / / nm➢ RL9w roll PROPOSED mE s a>rsn' v rsw 1W r&n nca PVN' mRanaa¢ EEMI PpVl ru 4DEP.tGffiA re - SURVEYOR: OWNER / DEVELOPER: D. GOSS 6 ASSOCIATES, LLC TYANN PLAZA, LLC. P,O. BOX 216 PC BOX 397 COLLINSVILLE, OK 74021 OWASSO, CK 74055 (918) 371-7750 (916) 274-0517 Certlficate of Authorizatlon No. 3932 Renewal Date: June 30, 2005 ENGINEER KELLOGG ENGINEERING, INC. 6755 SOUTH 4060 ROAD TALALA, OKLAHOMA 74060 (918) 275-408D Certificate of Authorization No. 2788 Renewal Date: June 30, 2005 BENCHMARK: �a16' lauae v xr aua «ram u «"`ap0.R9x a,Po""v �o16'�aa¢m oaa aS R 14 E E. 96TH ST. N Jy T Y0 < 21 N E Be" Si. N. SECTON 2a TULSA COUNTY LOCATION MAP SCALE: 1-=2000' ra�®mac®MRTIFICATE OF UVNERSHIP ffi mroaarrea cm M � m a,avras wam, s rulx m .cr um ® m CERTIFICATE n SURVEY �' .+. w,...e �o- coss Ia a a CERTIFICATE OF FINAL PLAT APPROVAL mr ccc TYANN PLAZA UI $WtT Y m0 E To.. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITYPLANNER SUBJECT: FINAL PLAT (Center West) DATE: APRIL 8,2005 96"' & 129, LLC has submitted an application to the Planning Commission for approval of a final plat for Center West, located southeast of the Owasso Expressway and E. 96 ST. N. interchange, on the north side of the service road just east of Tyann Plaza 111. The applicant wishes to create one lot on 0.85 acres for commercial use. A general area map is attached. The property is approximately 0.85 acres in size and is zoned CS (Shopping Center District). The subject property is undeveloped. The property to the north is zoned CS and is undeveloped. Property to the south is zoned OM (Medium Intensity Office) and is also undeveloped, The Owasso Expressway runs along the western border of the property. Waterford Plaza, Walgreen Drug Store, and Home Depot border the development to the east. An off site stormwater detention center is adjacent to the southeast. zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any ;.evelopment that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commi'ssion. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council, If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. The Owasso Technical Advisory Committee reviewed the final plat at the March 30, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The following TAC recommendation was addressed: Applicant must show the utility casement of the adjoining property t® the east prior t® building permit issuance. OWN s Final Plat Center lY A PART OF THE NE/4 OF THE NE/4 OF SECTION 20. T-21-N, R-14-E AN ADDITION TO THE CITY OF OWASSO TULSA COUNTY, OKLAHOMA SURVEYOR: OWNER/DEVELOPER: ENGINEER Stole: 1'=30' Benchmark Surveying & 96th & 129th, L.L.C. Khoury Engineering, Inc. Land Services, Inc. P.O. Box 240 1435 East 41st Street Tulsa, Oklahoma 74105 P.O. Box 1078 Owasso, Oklahoma Owasso, Oklahoma 74055 Phone: (91B) 272-3282 Phone: (918) 712-8768 ort niw Phone: (918) 274-9081 w/E w+r[wK usv[ur R 14 E EAST 96TH STREET NORTH o East 96@r Street Aforda ,®� 0 T 20 rn 21 Pm+r or .. � N m � IR EAST 66TH STREET NORTH / / % � b L°occt2,D Mop / svDmxGla, CwTNNS I Eor IN rornE AREq o.B6 AaIE1 NEn'Nc6 ARC O ITHE EAsi UNE OF SEOIrox 20. / n aarvr ai p[pNxw E, NLSA COUNTY. DDNO S O11 W w As P- NARiANTT OLEO P_DED ,N BOOK 6712 At PAGE 1767. / / 1 \ d va'4°08•E 1 9 Il / 96 1 / b ? / � Y 11 - 0 aa'<.� � R Fja" Sra t t1 \ 1\ \\\T sizB' D° F Deed of Dedication wmw Au u _ PR 1 SECTION IL ENFORCEMENT, DURATION. AMENDMENT AND SEVERABILITY: Am trwc'owvn7 mws ne owm or m[ ccuoxxc a.onvm reu Pnrocu Tu(�vu�.rM a�v+'rrcm� arc ar awuso. nu. rumrr, s.s a avow-.. 1P [rsr or Txcia a^u°'ru sANG4a , T� "Pwl 2+r? r. . Pnrt s v., s roux uw�iu+rs .�xo us 'xmw'raiw* u,'u vPwr.�wix�v Cixm'n�o ni+ouw+�[R ow[w ca ,rs a ro rws slw. xan°s r.vrxa w[ 0i4P"u°1Ern a u urT �xp[ o� MS orc a< ovA.ca m[i m it vniC aiwv snm nsuramoxott°Rie m m cm tiww�ir�ne[ttEAmix TM[ epvII°Vir++r a+ ro .9I _e u DI-1 ANA C+ _ txoe_w'im �suc eramwms o�u� uw''u'iss sOwncim ar nuMoCO a wsrnvrt or ,m.+e car. rum¢ x Truoa' [ n orsrwo: v ,aa.m m'nrt �xp'.�+r rcnn[a+ai+nv ne s CE we,•. AAND o>o M o N'a : . ,","so'`cca,"„",.` :;,<' SECTION I. EASEMENTS. AND UTILITIES- A UTUTY EASSAIENTS AS umuNnrrcx oC oa nTm Ac�iKrv¢ Or mNiuvm N owA6o, °aawa,�oT[wv0u7+T rxAA, onr."u unurr usn[e, TC 11A.1�o sQ,r o,°i."," nr �s '""mc rRr« ra Ns,Ncr ca,Ri aF nw [a�,T. I XI 1Axr norms As roam xpmn, xww suu r,gAnl w rtu rm¢ µw [[rzcr. KnOM °E '�/c. v[ .A— cnx vnq wciuo-xG a�i noi015wroNinuvwrnnr oxw[ ovu0+s, xAvxu, cAs uui¢s. Axp w�rtx ux¢Rraxi[v tt. PwFs, vµlq u[A,Dmrs AND [Wmrt,ur sna ua '>amS °m. w�sr°W.,,m w1°[n xnlmw w uva In"xr'ER�` i asp—, R. aiwmoa�+o CERTIFICATE OF OWNERSHIP to [mtmwe vim rc Kwunar m;. nor v x 7oaq m.r oe xor coxsn,ux nx e�mucrwx ro ar w . _TT1 M_1 Mrava[ r�.°Pw� an x'n AiNUUm� r ovCvv+r n- Casten �iaxC Ic: B. uNOERCRouNo ununEs i+m x�R°1 oacnw"'Ectts�e°� TST-1 wn°r �`: p`M CT ws`E' u o m ;2. uiCo-sxwtT'IEB[ I«o-nrm uuk'Rmwlm ,rar. cxw+ovA )1 s uM+¢x cwxrr os ) x + w� u. WN. W cowARr T A ra vscs .wo .wPors r.enuT s[r rm,N, r ^"o ocm [r sucx cvo+ vxO[R yr NervO Ax0 fiu w_ oAr sxo reArt usi A9ov[ wrvriw. CAAv[NT i n G r� Cm xtrUwn n91°Nm,¢3. A x ML Podrs-or-rnT of rr¢ vuvut'T" Pm3rA15 nxO iax[s'ay. ors. ns vW.¢S a ala0.i nr c MT in wnr v[ Lt>UrLD W rN[ CACUNIT N+Y s;RucR� a a sn` =omcim° ZC + vY couu. W crrwu xpiMr WrvJc CERTIFICATE OF SURVEY c ux[Cs IX w r MPR°v[ro T o[ ufoKww� °. uL ununx. µu[ o[ uxp[Reamsup. [ pw~�0• w�'°�"x�rMp �� a/n '. n mu[ o o mae<r awK.•Mrnnw m +no amtY. MA�Mw°am°N91�brin��., ¢uu�� xCCCSmn>< yr ncr: � m[ oxw[rt w ns Acmrs w "[ �np;' R°�CWSpnr2D wy6 yB6ra R xa. e 'Y(6 terra[ wG umt _CCD w G: 5FRx2 M'p dC °wn[P. c: rxC mi Am¢.. T. 3C eWro °uWr <p � I.'EVIN 4. nmmT. � C. wgiER, SAMTARY VE . AND S?DRM S1— G[rN[ r .•xw uuN^µp Tmw 1tlSWLUN 2B0 ,��utlW90R m rNCDn EC CAN m a —Tn m nT n°tt TM "n .A'I .. „ axn M a m a wa NA_ Ox �P [tea, TM w wx MDR N [awR .n w 6x, ro e[ LAITT AN— � < m m, ro baw0 x[ Nr � m w nANC ANC ra o.Dl o< w[ mT SERWCE yr cavxr.,scn cx xOrMT Pu0uc xCN CA u Rwxwwc, w I�[_N wr xamx m m[ rw.vras w:r..m � p .I... tiro Ieu -T P�vIIArn w uc uu 5[ma µ� oe°ixiaE��lrm�tAIAE ne wwux m' ne CERTFICAT< OF FINAL PLAT APPROVAL x_xmr curev ,xnr r,s v.A, wA. Amxpvm AT nI[ ow+..o arr ca,xr,[ w TN.. a s srx¢`a «o' o= a nan'i.o* :tea m of axonDmrnr°"z'�O[C Nr E SURFACE STORMWATER DRAINAGE F. PAMNG AND LANDSCAPING WTHIN EASSNENT$ Onr saa5 CT iNis .wPROvu ,[ ven it mC MOK Oa+1vaE I. NCT [xOauTv Or rxE att —1 S xx1, staaxY wA[LR. u:. CR f c,aicwMS nreN a IX+ntunvuavwc 1. ,N[ .lrccna [vr w + uw,xm sv a m xoi oNCu.. ctt a.cnx r_ rarer Wesr omuvr n[ ce[RAncx cr rxc oumx[ .vss ax ,north 2. 2005 INEPT , .11 TO: THE HONORA13LE MAYOR AND COUNCII CITY OF OWASSO FROM. . MCCULLE CITY h SU JECTa CROWN COLONY 11 DATE. April 12, 2005 The City of Owasso has received a request for the approval of a Planned Unit Development (PUD) involving 166.23 acres. The property is located on the south side of East 76th Street North, % mile west of North 129th East Avenue. The proposed OPUD 05-01 will take the underlying RS-3 zoning designation to guide the development of single-family homes. The applicant is also proposing to rezone the subject property from AG (Agricultural District) to RS-3 (Residential Single -Family District) with the intention of developing a residential subdivision. A general area map and a complete legal description of the property have been attached for your information and review. � The subject property is currently undeveloped and is used for agricultural purposes. Properties to the north, east and west of the site are used for single-family residential purposes. Property to the south is undeveloped. The subject property is currently zoned for AG (Agricultural). Land to the north, east and west is zoned RS (Tulsa County -Residential Single -Family). Property to the south is zoned AG (Agriculture). In November, 2003 the Owasso City Council approved annexation of the subject property. The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. The supplemental zoning district PUD must be approved by the City Council as a prerequisite to the Planned Unit Development. i USES PERMITTED — The Owasso Zoning Code allows for all types of residential uses and 29 types of commercial uses within a residential planned unit development. The applicant requests only one use -- single-family residential. BULK AND AREA REQUIREMENTS — The Owasso Zoning Code allows one dwelling unit per 8,400 square feet in an RS-3 PUD. This requirement would allow up to 862 dwelling units on the 166.28 acres. The applicant requests 500 dwelling units. Within an RS-3 PUD, the minimum allowable lot size requirement is 800 square feet, and the minimum allowable lot width is 20 feet. The applicant requests a minimum lot size of 5,000 square feet and a minimum lot width of 50 feet. BUILDING HEIGHT AND YARDS — There is no set maximum building height or minimum yard size set by the Owasso Zoning Code. The applicant requests a maximum building height of two stories and a minimum rear yard size of 15 feet and minimum side yard size of 5 / 5 feet or 0 / 10 feet. OPUD 05-01 (Crown Colony 11) is a proposed planned unit development (PUD) comprised of 166.28 acres. The development concept behind the Crown Colony II PUD is residential. The applicant/owners of the property intend only to develop single family residential homes on the subject site. The subject PUD application is part of a continuance of direction in the overall development scheme for the area. As the market has evolved, the property owners feel it is appropriate and feasible to develop the area for residential purposes, as prescribed by the Faster Land Use Plans of both Tulsa County and the City of Owasso. The staff concurs that a residential development would be consistent with the development pattern taking hold in east Owasso and this pattern of growth is compatible with the Owasso 2015 Land Use Master Plan. According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To pen -nit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. COMPREHENSIVE PLAN CONSISTENCY - The Owasso 2015 Land Use Master Plan identifies the subject property and its surroundings as having a future land use of residential. As previously stated it is the desire of the applicants/owners to develop the area for residential single-family use. The 76`h Street Forth corridor has been identified as a non-commercial corridor west of North 119th East Avenue. Again, this PUD proposes a residential component that is part of a development concept for the area that calls for single-family development. Similar residential developments along 761h Street North have developed, such as Crown Colony. Future planning issues must still be considered if the PUD is approved. If approved, the applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be approved by the City of Owasso. A property owners' association is proposed and at the platting stage of the development, detailed covenants and restrictions incorporating all conditions of the PUD will be submitted. Sidewalks will be required along all public nights -of -way associated with the subject property. Perimeter sidewalks must be installed at the time of overall development, while the internal walks may be constructed as individual lots are developed. The applicant has identified the terrain of the area as relatively fiat terrain. The existing soils on the site would appear to create no unusual development problems that are not typically encountered in development in and around the City of Owasso. On -site detention is required and will be further defined at the platting stage. Any future development on the property will be served water and sanitary sewer by the City of Owasso. The staff published legal notice of the PUD request in the March 17, 2005 edition of the Owasso Reporter and mailed notices to property owners within a 300' radius of the subject property. To date, the staff has received oral opposition from one person concerning the request. 1L � "Y 'IU9,11 : The staff recommends approval of OZ 05-01 The staff recommends approval of OPUD 05-01 1, General .Area Map 2, OZ 05-01 Application 3. OPUD 05-01 Development Outline Plan 4. Legal Notice 5� OPUD 05-01 .Application M Owasso Community Development Department I I I N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cityofowasso.com . ......... Im GENERAL LOCATIO PRESENT ZONING_ PROPOSED ZONING M-1---------M------ P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 E, 7 6 �h S L, N PRESENT USE V!.(.-,ant Land PROPOSED USE Rsidentiai LEGAL DESCRIPTION OF LAND UNDER APPLICATION (If by metes and bounds, attach plat of survey) See Attached Exhibit 'A' Name and Address of Record Owner Address or General Location of Subject Property Dominion Venturenc, 13500 E, 76th S-t-, N. -S, 'i- I As applicant, what is your interest in this property? Name of person to be billed for publication Phone ENPresent Owner DAgent for Owner Dominion VeTiLures inc 272 0270 [Purchaser ®Other Mailing Address ElAttorney for Owner P. 0,. Box 1013 Owasso OK 74055 I DO HEREBY CERTIFY THAT THE INFORMATION HEREIN NA ' DATE SUBMITTED IS COMPLETE, TRUE AND ACCURATE Please submit the completed application form and application fee along with a Certified 300' Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be reviewed. Fee Schedule 0- 0.99 acres $75 1- 4.99 acres 100 5-19.99 acres 150 20 + acres 200 SUBMITTAL DATE I OPC MEETING DATE FEE RECEIPT NUMBER APPROVED DENIED Submission for: PLANNED UNIT DEVELOPMENT Addition to the City of Owasso, Tulsa County State of Oklahoma Section Thirty -Three (33), Township Twenty -One (21) North, Range Fourteen (114) East Submitted to: CITY OF OWASSO, OKLAHOMI Prepared by: Noble Sokolosky Sokolosky Law Firm P. O. Box 1013 Owasso, Oklahoma 74055 272-0270 (fax) 272-0199 Development Concept . ... ... . .. . ........ ... . '. . ... .. . .. . ... ....... 3 Statistical Summary . . . . . . . . . . . . . . . . . . . ., . . . . . . . . . . . . . . . . . . . . . . ' . . . /1 Development Standards . . . . . . . . , . . . . . . . . . . . . . . . ' . . . . . . . . . , . . , . , . .� 5 Homeowners" Association . . , . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . 6 Platting Requirements . . , . . . . . . . ., , . . ^. .. . , � . .. . .. ' . . . . . . . ^` . .. ,. . � 7 Site Plan Review . , . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . , , . . . . ^ , . . ^ , , . . 7 Expected Schedule of Development . . . . . . . . . . . . . . . . , , . . . . . . . . . . . . . � . . 7 Maps: Site /\D8h*sis Crown Colony 11 is a proposed planned unit development (PUD) comprised of approximately One Hundred Sixty -Six (166) acres in Southeast Owasso, Oklahoma. The property is located at 13500 East 76 th Street North, The site is characterized by flat and gently rolling terrain. The existing soils on the site create no unusual development problems that are not commonly encountered in most other area developments. Overall, this site has excellent development possibilities. The development is a single family residential development bordered by two subdivisions as well as a few undeveloped tracts. Many prospective residents in today's marketplace desire smaller, well -maintained yards along with nice homes on smaller lots while others desire more conventional city lots. This development concept will allow both types of homes to be developed in a manner that is consistent and well -designed. Project Area �> Residential Maximum Dwelling Units Allowed by Code: Maximum Dwelling Units Requested- 0"M + 166.28 gross acres + 166.28 gross acres DEVELOPMENT AREA Single -Family Detached Total Area: + 166.28 gross acres Requested Number of Dwelling Units: 550 LJ 1 1 !_ I M 'A Single-family detached structures intended for individual lot ownership, > Permitted Uses As permitted within RS3 r)iQfrirf > Minimum Lot Size > Maximum Building Height Minimum Front Yard if Abutting Public Street > Corner Lot Minimum Side Yard Abutting Public/Private Street > Minimum Lot Frontage* > Minimum Lot Depth > Minimum Rear Yard > Minimum Side Yard By right or special exception 5,000 s% k 2 stories 20 ft. 15 ft. 50 ft. 100 ft. 15 ft. 5/5% or0/10ft. Cul-de-sac and pie shaped lots may have less than minimum frontage measured at building lines. Other Requirements: It is intended that a preliminary and final plat will be submitted for the residential development areas that are consistent with the concepts and development standards set forth above. Additional requirements or modifications may be established by the city ot Owasso Planning Commission and the Owasso City Council pursuant to their review. I !illlil piiii��1!1�1 '1W, JIDI 1_ , #1 � k, fa W W� The Homeowners' Association to be established will be responsible for the maintenance of the detention area, landscaped entrances, and all other landscaped buffers and islands, if any, These areas are to be created by the developer and turned over to the Association formaintenance. In the event the Association fails to maintain these areas in a proper and safe manner, the City of Owasso will have the right to maintain these areas and assess each lot. Should payment by any member not occur, the City of Owasso and the Association will have the right to lien the delinquent member's real property within the platted area. Final documents on the Association will be filed in the future which will address rights and requirements for association members. No PROPOSED PLANNED UNIT DEVELOPMENT LEGAL DESCRIPTION THE EAST HALF OF THE NORTHWEST QUARTER (E/2 NW/4) - AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER (SW/4 NEA) AND THE WEST HALF OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (W/2 SE/4 NE/4) AND THE NORTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER (N/2 NW/4 SE/4) AND THE NORTH HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (N/2 NE/4 SW/4) OF SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST OF 'THE I.B. & M., TULSA COUNTY, OKLAHOMA, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF. A TRACT OF LAND LOCATED IN THE WEST HALF (W/2) OF THE NORTHWEST QUARTER (NW/4) OF THE NORTHEAST QUARTER (NE/4) OF SECTION THIRTY- THREE (33), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN (I.B.& M.), ACCORDING TO THE U.S. GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS, TO -WIT: BEGINNING AT THE NW CORNER OF THE W/2 NW/4 NEA OF SEC. 3 3, T-2 I -N, R- 14-E, I.B.&M.; THENCE N 89'59'48" E ALONG THE NORTH LINE OF SAID W/2 NW/4 NE/4 A DISTANCE OF 173.56 FEET; THENCE S 00'00'12" E A DISTANCE OF 30.00 FEET; THENCE S 47036'17" W A DISTANCE OF 177.39 FEET; THENCE S 04026'44" W A DISTANCE OF 177.89 FEET; THENCE S 00'12'58" W A DISTANCE OF 991.44 FEET TO A POINT ON THE SOUTH LINE OF SAID W/2 NW/4 NE/4; THENCE N 89058'48" W A DISTANCE OF 30.00 FEET TO THE SW CORNER OF SAID W/2 NW/4 NE/4; THENCE N 000 12'58" E A DISTANCE OF 1318.39 FEET TO THE POINT OF BEGINNING. LESS AND EXCEPT A TRACT OF LAND IN THE NE/4, NW/4 OF SEC - TION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE I.B.&M., TULSA COUNTY, OKLAHOMA, MORE RNRTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NW CORNER OF THE NEA OF THE NW/4 OF SAID SECTION 33; THENCE EAST A DISTANCE OF 15.42'TO THE POINT OF BEGINNING; THENCE S 0016'13"W A DISTANCE OF 1043.50'; THENCE N 54'0'0" E A DISTANCE OF 165.46'; THENCE 131.72' ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 50' AND A CHORD OF N 5400'0" E 96.80'; THENCE N 54'0'0" E A DISTANCE OF 487.26'; THENCE N 36"52'32" E A DISTANCE OF 51.17% THENCE N 32'0'0" E A DISTANCE OF 376.7 P; THENCE NORTH A DISTANCE OF 242.52'; THENCE WEST A DISTANCE OF 831.78' TO THE POINT OF BEGINNING. PHYSICAL ADDRESS 13500 E 76 Tll STREET NORTH OWASSO, OK 74055 s R 13 E T 19 N Location Ma � 1� LEGAL DESC=ON THE FAST HALF OF THE NORTHWEST QUARTER (S12 N%V,4) AND THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER (S WA NB--4) AND THE WEST HALF OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (W2 SF,'4 NEA) AND THE NORTH 1950.0' HALF OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER (N,-2 NWA SE14) AND THE NORTH HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER (N12 NT-4 SWA) OF SECTION 33, TOWNSHIP 21 NORTH. RANGE 14 EAST OF THE I.B. & M., TULSA COUNTY. OKLAHONiA, ACCORDING G TO THE UINPTFJ) STATES GOVERNMENT SURVEY THEREOF. AND A TRACT OF LAND LOCATED IN THE WEST HALF (W2) OF THE NORTITYITST QUARTER (NWi4) OF THE NORTHEAST QUARTER (NEA) OF SECTION THIRTY-THREE (33). TOWNSHIP TWFINTY-ONE (21) NORTH, RANGE FOURTEEN (14) FAST OF THE INDIAN 13ASE AND IliERIDIAN (I.B.& M.), ACCORDING TO THE U.S. GOVERNMENT SURVEY, THEREOF, TULSA COUNTY, OKLARO&LIL, BEING MORE PARTICULARLY DESCRIBED -D 13Y METES AND BOUNDS AS FOLLOWS. TO -WIT: BEGINNING AT THE NW CORNER OF THE W.-7 NW44 N6-'4 OF SEC.33, T-21-N, I,- I 4-E. LB,&M.; THENCE N 89'59'48'E ALONG THE NORTH LINE OF SAID W.2 NWi4 NF--'4 A DISTANCE OF 173.56 FEET; THENCE S OO'DO'l 2"E A DISTANCE OF 30.00 FEET; THENCE S 47'36'17"WADISTANCE OF 177.39 FEET; THENCE S 04'26-44- WA DISTANCE OF 177.89 FEET, THENCE S C O'1 2'58" W A DISTANCE OF 991.44 FEET TO A POINT ON THE SOUTH LINE OF SAID W72 NW/4 NE!4; THENCE N 89'5848" W A DISTANCE OF 30.00 FEET TO THE SW CORNER OF SAID W/2 NW;4 NE'4; THENCE N DO- I IT58" E A DISTANCE OF 1318-39 FEET TO THE POINT OPBEGINNING. .47' LESS AND EXCEPT A TRACT OF LAND IN THE NE/4, NW/4 OF SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE TULSA COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING ATTI tE NW CORNER OF THE NEJ4 OF THE NWA OF SAID SECTION 33; THENCE FAST A DISTANCE OF 15.42' TO THE POINT OF BEGINNING; THENCE S 0'16'1 YW A DISTANCE Of I D43.50'; THENCE N 54'0'0" EA DISTANCE OF 165.46% THENCE 131.7X ALONG A CURVE TOTHE LEFT HAVING A RADIUS OF 50' A.NDk CHORD OF N$4'0'0'E 96-80 ; THENCE 54*07 E A DISTANCE OF 487.2&' THENCE N.'�6`52'32'" IS A DISTANCE OF 31.1 T; THENCE N 32'0'0- F A DISTANCE OF 376.�' t'; THENCE NORTH A DISTANCE OF 242.52% THENCE WEST A DISTANCE OF 831.78'TO THE POINT OF BEGINNING. thollE NOMMI-Olix, ttilm"S XMINITANSION, flomm-as PLICA 1ON: I ,�11,2011,19mo HIM RUM 'ro be considered is a rezoning from AG (Agriculture), RS (Tulsa County Residential), and FD Flood District) to RS-3 (Single Family -Residential). The property is approximately 166.28 acres in size, and is located on the south side of 76th street V2 mile cast of 129th E All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. For more information on the proposed rezoning contact the Owasso City Planner, City Hall, I I I N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1543. Dated at O-wasso, Oklahoma, this llt" day of March, 2005. L®IUD-__ P.O. BOX ISO OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 MCI GENERAL INFO RMATION- GENERALLOCATION T3500 E< 76th 'St� N,— PRESENT ZONING 'RS-3 -& AO PRESENT NO. OF UNITS ACRES 166,28 LEGAL DESCRIPTION OF LAND UNDER APPLICATION (if by metes and bounds, attach plat of survey) See Attached Exhibit A Name and Address of Record Owner Name of person to be billed for publication Dominion Ventures Inc. Dominion Ventures Inc As applicant, what is your interest in this property? Mailing Address MPresent Owner []Agent for Owner P 0 Box 1013 [Purchaser 00ther for Owner up MKO trall, Owasso Phone 02 Please submit the completed application form and application fee along with a Certified 300'Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's consultant should attend the Planning Commission meetings at which the Rezoning will be reviewed. Fee Schedule Submittal Requirements 0- 0.99 acres $75 Topographic Map 1- 4.99 acres 100 Outline Development Plan 5-19.99 acres 150 Outline Development Text 20 + acres 200 300' Radius Report TAC MEETING DATE OPC MEETING DATE SUBMITTAL DATE ZONING DISTRICT FEE RECEIPT NUMBER APPROVEDDENIED TO: THE HONORABLE MAYOR AND COUNCIL CrrY OF OWASSO FROM: CHR MCCULLEY CfrY PLANNER STALJECT-, EASE CLOSURE (Smith Farin Marketplace) DATE- APRIL 8,2005 The City of Owasso has received a request to review and approve an easement closure on the northeast corner of The Smith Farm Marketplace, located on the west half of Section 20, northwest of the Owasso Expressway, east of N Garnett. EXIST LAND USE: The existing 66.23 acre property is developing commercially as Smith Farm Marketplace, zoned CS (Shopping Center District), The subject property is undeveloped. Surrounding property is zoned CS (Shopping Center District) and is developing as Smith Farm Marketplace. LOCAUQ_N The easement in question is a 36' strip of property along the northern boundary of The Smith Farm Marketplace. The Easement Closure review process is initiated when a property owner submits a letter requesting approval from the City of Owasso to vacate an easement. The letter is accompanied by the correct fee, survey drawings and letters from all easement grantees approving the request. Upon receipt of a complete application city staff will begin reviewing the proposal for compliance with the Owasso Zoning Code, Subdivision Regulations and Engineering specifications. The proposed easement closure will then be presented to the Owasso Technical Advisory Committee (TAQ for review and recommendation. At that meeting utility providers and city ANALYSIS: , rhe applicant is requesting this review in order to take appropriate action relating to matters allowing for the closure of a portion of a 36' easement on the Northeast cot -tier of the Smith Farm Marketplace. As a result of adding the Lane Bryant building on the project, the applicant encroached into a platted access easement by approximately 6-ft. The access easement would now be 30' instead of 36'. Other than being built over an easement, the site meets all Owasso Zoning Code and Subdivision Regulations including side setbacks. No turning radii will be affected. The applicant has cleared the requested easement closure with all applicable utility providers. The as it relates to present and future service levels. Those providers include Oklahoma National Gas, Southwestern Bell, AEP, City of Owasso, and Cox Communications. It is the consensus of the utility providers that the closure of this utty easement would not cause a disruption in their present ability to provide services to the area. TECHNICAL ADVISORY COMMITTEE: The Owasso Technical Advisory Committee reviewed the easement closure at the March 30, 2005 regular meeting. At that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. The Technical Advisory Committee recommended approval of the Easement Closure without conditions: 1. General Area Map 2. Easement Detail 3. Sn-fith Farm Market Place Site Plan iwc Subject rope 100, Smith Farm x: ;1 1 I I I / A \ 0 S B Y e ®' 16 A,\- ` % ib 4-- co C) CD (f) 0 r- LOT 3 BLOCK I LEGAL DESCRIPTION OF ACCESS EASEMENT TO BE VACATED S 45'04'16 W S 30-11,13 w 20 z z EAST 86,Lh MEET RTR\ 30-11,13" w LOCATION MAP 35-00' pp vJ ACCESS EASEMENT PER PLAT Smith Farm marketplace LU 3v Ic as 2 co 2 4) R�Vll T I 1 11.— 7521, gn- (214) 84UXn4 Lux 0 FRONT- ANA STAGG, P.E. DIRECTOR OF PUBLIC WORKS SUBJECT- CHANGE ORDER NO, 1, FINAL, PAYMENT AND ACCEPTANCE FY 2003 CDBG AA SIDEWALK REHABILITATION PROJECT DATE: April 6, 2005 BACKGROUND As part of the Community Development Block Grant (CDBG) program, this project includes construction of new sidewalks, repair of existing sidewalks, removing tripping hazards, and construction of new handicap ramps in locations where accessibility standards are not currently met. Locations for improvements were identified within the original area of town generally bounded by East 76th Street North to IIth Street and U.S. Highway 169 west service road to Atlanta Avenue. That portion of the Three Lakes addition which lies east of U.S. Highway 169 and south of East 86th Street North also qualifies under the CDBG program (see Attachment A). On November 2, 2004, the subject contract was awarded to APAC®Oklahoma, Tulsa, Oklahoma in the amount of $133,371. Interim inspections were made periodically during the contract as each site or group of sites were completed. Final inspections for all sites were completed on April 6, 2004. All deficiencies identified are to be corrected by April 15, 2005. Previous interim payments to the contractor amounted to $120,443.94 excluding retainage. It is expected that a final payment request in the amount of $13,382.66 — which includes quantity adjustments plus return of all retained monies — will be submitted by April 8, 2005 following completion of the final inspection. CHANGE ORDER NO. 1 AND FINAL. PAYMENT: The work was awarded as a unit price contract where the quantities presented in the Bid Form were estimated based on expected conditions and used solely for the purpose of comparison of bids. It was therefore anticipated that a quantity adjustment be made at final payment to reflect actual quantities provided. FY 2003 CDBG ADA Sidewalk Rehabilitation Project Change Order No. 1, Final Payment and Acceptance Page 2 of 2 The following items are adjustments of quantities based on unit prices bid for items included in the contract: Quantity DESCRIPTION Unit Unit Cost Aqiymtm Total New 4-inch x4-foot sidewalk LF $ 15.00 246 $ 3,690.00 Replacement of sod SY $ 2.00 1,628 $ 3,256.00 Adjust water valves elevation EA $ 140.00 3 $ 420.00 Construct 6-inch retaining wall LF $ 8.00 340 $ 2,720.00 Relocate fire hydrants EA $ 800.00 (2) $ (1,600.00) Type A wheelchair ramp EA $ 350.00 (5) $ (1,750.00) Remove and replace existing LF $ 14.00 (449) $ (6,280.40) sidewalk Final quantity adjustment resulted in an increase to the contract in the amount of $455.60. FUNDING SOURCE: Funding is provided by a Community Development Block Grant (CDBG) in the amount of $67,132 (Line Item 46 300 54220) plus required matching City funds (Line Item 01 300 54220) for a total amount of $134,264; however, administrative cost in the amount of $4,000 charged by INCOG reduces the amount available for construction to $130,264. Consequently, additional funding of $3,562.66 is to be transferred from the General Fund, Streets Division, to supplement FY 04-05 budgeted funding for the program. RECOMMENDATIONS: Staff will recommend the following: Approval of Change Order No. I in the amount of $45 5.60 and authorization to increase the contract amount to $133,826.60. 2. Acceptance of the FY 2003 CDBG ADA Sidewalk Rehabilitation contract work and final payment in the amount of $13,382.66 to APAC-Oklahoma, Tulsa, Oklahoma ATTACHMENTS: A. Site Plan B. Change Order No. I (pending final inspection) C. Rocket Construction Pay Request (pending final inspection) 86th STREET N is r E 85 P L hl J > N Ld i4- E 85 ST At V > T E 83 PL N 10 X Xx", x Owasso Public Works FY 2003 CDBG N Department Enginecting Div. 180 ADA SIDEWALK W Owasso, OK -4055 918.272.4959 "HABILITATION PLAN www.city0f0wa&-'o.c0lll THREE LAKES Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK-74055 918.272.4959 www.city0fowasso.com FLAM I Avajil I", �1q 1 !''11111 ["J' F► �EPAIRS RIP BID C HAZARDS ITEM S, ) TO: HONORABLE r. O"" AND CITY i 7 CITY OF O ASSO FROM.ANA STAGG., PUBLIC SUBJECT: STORMWATER PHASE II REGULATIONS PROGRAM UPDATE DATE: April 6, 2005 In 1990 the U.S. Environmental Protection Agency (EPA) promulgated regulations for establishing water quality based municipal storm water programs to address storm water runoff from municipal separate storm sewer- systems (MS4s). These regulations were incorporated into the existing wastewater treatment permits under National Pollutant Discharge Elimination System (NPDES) rules. The State of Oklahoma then began issuing permits governing storm water runoff under "The Storm Water General Permit for Construction Activities [OKR10] on September 13, 2002. On December 8, 1999, the Environment Protection Agency (EPA) published regulations that required permitting of cities and towns with populations with at least 10,000 and under 100,000 and a minimum density of 1,000 people per square mile. These towns were designated as small Municipal Separate Storm Sewer Systems (MS4s). Owasso was not originally included, but was evaluated using secondary criteria, such as discharge to sensitive waters, high growth or growth potential, high population density, contiguity to an urbanized area and significant contribution of pollutants to waters of the United States. As a result of this evaluation, the City of Owasso has been notified that the city meets the conditions to be designated as a regulated small MS4. The State of Oklahoma's General Permit for Phase II Small "Municipal Separate Storm Sewer System" (MS4's) [OKRR04] became effective on February 8, 2005. The City of Owasso is required under the second phase of these regulations, designated as the "Phase 11" Storm Water program, to develop a comprehensive Storm Water Management Program and that "Minimum Control Measures" (MCMs) must be addressed in implementing a successful program. These MCM's include: ® Public Education and Outreach Phase 11 Stormwater Regulations Program Update Page 2 of 2 ® Public Participation and Involvement * Illicit Discharge Detection and Elimination * Construction Site Stormwater Runoff Control * Post Construction Management in New Development and Re -Development 91 Pollution Prevention and Good Housekeeping Each Minimum Control Measure has a number of Best Management Practices (BMPs) that constitute the core activities pertaining to each. The Phase 11 regulations require that the City of Owasso submit the following documents: Notice of Intent (NOI) application to be issued under the Oklahoma Storm Water General Permit (OKR04); 2. Storm Water Management document (SWMP) to specify for each MCM what activities will be performed, measurable goals must be attained, implementation schedules and the estimated annual costs; and Annual Report to document implementation and BMP's effectiveness under each of the MCMs. This annual report will include the Storm Water Management costs. The Indian Nations Council of Governments (INCOG), working with other neighboring Phase 11 cities and counties, is currently providing regional services. Many of the INCOG services are listed as BMPs for each MCM, thereby enabling the City of Owasso to comply with specific program requirements using some regionalized information and data. As part of the Phase 11 process, schedules have been developed to ensure the prompt accomplishment of both short® (see Attachment A) and long-term (see Attachment B) goals. It is expected that both schedules will change to accommodate changes in the regulation and budget restrictions. Today, it is estimated that the City of Owasso will achieve all mandatory goals by 2009 — well within the restrictions of the program. A Notice of Intent (NOI) for the OKR04 must be submitted to the ODEQ by May 8, 2005. Such document will be ready for review by April 15, 2005. A. Phase 11 Storm Water Management Program Notice of Intent (NOI) Submittal and OKR- 04 Implementation. B. Schedule of BMP Implementation and Measurable Goals. 4 Phase 11 Storm Wate Submittal and OKR-04 IDIplementation March 21, 2005 Begin work on the Notice of Intent (NOI) for the 0KR-04 permit. April 8, 2005 Submit documents to the Engineering Project Manager, Mr, Joe Nurre for review. April 9, 2005 Submit documents to the Public Works Director, Ms. Ana Stagg for review. April 11, 2005 Complete NOI and Oklahoma Department of Environmental Quality (ODEQ) required attachments. April 12, 2005 Present NOI and required attachments at the City Council working session. April 19 - May 2, 2005 Await further updates by INCOG. May 3, 2005 Submit NOI and attachments to ODEQ. May 8, 2005 Final submittal date to ODEQ. May 8, 2005 ® unknown Review of NOI and attachments by ODEQ. June 2005 Attend INCOG Ordinance Workshop Summer 2005 Begin implementation of OKR-04 program upon receipt of permit from ODEQ. Begin initial mapping of storm water system and receiving streams ;znd outfalls. August 2005 Appropriate City staff and public works crews attend regional training seminars. Twenty (20) percent attendance the first year. December 2005 Complete rough draft of ordinances for illicit discharge, construction practices, and post -construction practices. Complete MS4 inspection forms and begin construction site inspections. Begin inspections of City of Owasso facilities and maintenance yards for chemical control. May 2006 Submit storm water ordinances to the Council for adoption. City / County: T I BMP ACTIVITY SCHEDULE MEASURABLE GOAL Develop printed education materials, begin distribution at city hall, I Au -05 begin printing and distribution. 50 of each brochure type &_ city maintenance areas, local businesses, local festival. continue during rest of year. distributed. 2 Attend regional training seminars of appropriate city staff and Aug-05 regional training modules 20% of eligible staff and public works crews, 20% attendance goal first year. completed, attend first seminar Nov-05. crew attend. 3 Begin initial mats of system, receiving streams and outfalls. Draft map in progress through first year. Draft map in progress. 4 Prepare ordinances for illicit discharge, construction and post- Dee-05 have drafts ready for council Draft ordinances completed construction. adoption. 5 Develop program to receive information from the Rublic on MS4 Dee-05 have rough draft of process Draft strategy and draft and stormwater, including forms and city communication. outlined and draft forms in progress. forms in progress. 6 Develop strategy for implementing water quality consideration inSe _05 have strategy in draft concept. Draft strategy in progress. site plan reviews. 7 Promote and attend a regional seminar or conference on phase H No action, No activity. stormwater or urban water quality issues. 8 Discuss Phase II stormwater and stormwater quality topics in Rqblic Nov-05 present information to the public Staff report to city council. meefiM. in a public meeting. 9 Collect local and regional pollution data from various resources. Jul-05 begin to define data needs data. List of data needs. Oct-05 initial development of website Basic information for public 10 Help develop / participate in regional stormwater website. completed. posted. M 11 Use regional display board for one or more public meetings. Sen-05 obtain board and titles, messages Materials created and and purchased. z ®{ pictures. 03 BMP ACTIVITY SCHEDULE MEASURABLE GOAL Post signs for watersheds and city buildings about water quality and Materials obtained and 12 Dec -OS purchase / create sips. proper handling and disposal of chemicals. ready for use. 13 Blue Thumb school education program: promote and coordinate Dec-05 negotiate with Conservation � data. � District on activities Define Blue Thumb scope. 14 Blue Thumb volunteer stream monitoring program: promote and Dee-05 negotiate with Conservation Define Blue Thumb scope. coordinate data. District on activities and site(s) Blue Thumb stormdrain marking program using citizens and local Dec-05 negotiate with Conservation 15 organizations. District on activities and site(s) I Define Blue Thumb scope. I 16 � Blue Thumb stream clean-up event: sponsor, city crew participate Dee-05 negotiate with Conservation in local stream or roadside clean-up event. � District on activities and site(s) Define Blue Thumb scope. 17 Household Pollutant Collection Event: promote and help fund city Apr-05 and Oct-05 promote and fund ITwo regional events held. portion of regional regional events ,8 �Recycling Center: funding and promotion of local recycling center Dec-05 develop strategy and funds Facility plans completed. in city. � needed for facility ,9 �Give-away items with water quality logos: distribute at public Dec-05 develop logo messages and Completed purchases. events and meetings. purchase items. Conduct MS4 inspections based upon incident reports and Dec-05 prepare inspection forms and 20 Draft forms and procedures. observations made by city crews. procedures. Conduct construction site inspections based upon incident reports Dee-05 prepare inspection forms and 21 1 Draft forms and procedures.and observations made by city crews. procedures. Conduct inspections of city facilities and maintenance yards for Dec-05 -pre-pare inspection forms and 22 i Draft forms and procedures. control of chemicals. procedures. 1 I I Continue distribution of education materials 2 1 Continue attending regional trainin , another 20% of staff Throughout second year. Apr-06 and Oct-06 attend 2 training seminars. 50 of each brochure type distributed. 20% of eligible staff and crew attend. BIMP ACTIVITY SCHEDULE MEASURABLE GOAL 3 Complete first draft of system map jaj:L complete first draft. Completed first draft of map 4 City council adoption of ordinances May-06 have city council adopt 1 3 ordinances adopted. ordinances. 5 Implement process to receive p]jblic Jun-06 implement the process. 1 Process implemented. 6 Implement process for including water quality consideration Jul-06 begin implementation. Strategy in place. in site plan reviews 7 Promote and attend a regional seminar or conference on phase 11 Mar-06 attend regional seminar. At least 4 city crew/staff stormwater or urban water quality attend. Discuss Phase 11 stormwater and stormwater quality topics in piLblic Nov-06 present information to the public Outside agency report to meetings in a public meeting. city council. 9 Collect local and regional pollution data from various resources Throughout second year. Obtain half of data needed. 10 Help develop / participate in regional stormwater website Oct-06 modify and update website, as needed. Updates completed. 11 Use regional display board for one or more public meetings Se]2-06 use display board and brochures items. Use at one city-wide public and give-away event. Post signs for watersheds and city buildings about water quality and Dec-06 place sips at key watersheds 2 watershed signs, 3 city 12 proper handling and disposal of chemicals and post on city buildings. building signs. 13 Blue Thumb school education program: promote and coordinate Jun-06 Blue Thumb conducts school One classroom activity data. education program. done. 14 Blue Thumb volunteer stream monitoring program: promote and Montlill - Blue Thumb trains and 12 monitoring events. coordinate data. conducts volunteer monitoring. 15 Blue Thumb storindrain marking program using citizens and local Monthly - Blue Thumb coordinates 30 storindrains marked. organizations. stormdrain marking activities. BMP ACTIVITY I SCHEDULE MEASURABLE GOAL 16 Blue Thumb stream clean-up event: sponsor, city crew participate Sep-06 begin to promote benefits of Public education material. in local stream or roadside clean-up event. local clean-up event. 17 Household Pollutant Collection Event: promote and help fund city Apr-06 and Oct-06 promote and fund Two regional events held. portion of regional regional events 18 Recyc ing Center: funding and promotion of local recycling center RAilly operate facility throughout the year Materials recycled and 1 in city. and promote recycling 1 brochures used. Give-away.y items with water quality logos: distribute at public Daily distribute logo items at events, in Distribute 100 items during 19 events and meetings. public meetings and at city hall. year. 20 Conduct MS4 inspections based upon incident reports and PjjL or as needed, conduct inspections Compile first year's number observations made by city crews. and correct sources. of incidents 21 Conduct construction site inspections based upon incident reports Pail] or as needed, conduct inspections I Compile first year's number incidents and observations made by city crews. and correct sources. of Conduct inspections of city facilities and maintenance yards for Seam -annually conduct inspections and Compile first year's 22 control of chemicals. correct problems. corrections. 71Continue distribution of education materials Throughout third year. 50 of each brochure type distributed. 2 Continue attending regional training, another 20% of staff Apr-07 and Oct-07 attend 2 training I 2U% of eligible staff and seminars. crew attend. 3 Review and update draft of system map Jul-07 update first draft. Amendments to map, if needed. Aug-07 have council adopt amendments, Review and update 4 Review usefulness of ordinances and make changes as needed if needed. ordinances, Review usefulness of public information process and update, Oct-07 implement changes to Amend process, if 5 if needed process. needed. 6 Review and amend process for including water quality Jul-07 amend process, if needed. Amendments, if needed. consideration in site plan reviews MP ACTIVITY SCHEDULE MEASURABLE AL 7 Promote and attend a regional seminar or conference on phase II No action. No activity. stormwater or urban water quality issues 8 Discuss Phase II stormwater and stormwater quality topics in u� Nov-07 present information to the public Staff report to city council. m meetings in a public meeting. 9 Collect local and regional pollution data from various resources Throughout third year. obtain rest of data needed. 10 Help develop / participate in regional stormwater website Oct-07 modify and update website as Updates completed. needed. 11 Use regional displace for one or more public meetings Sep-07 use display board and brochures Use at one city-wide public and give-away items. event. 12 Post signs for watersheds and city buildings about water quality and Dec-07 place signs at key watersheds 2 watershed signs, 3 city proper handling and disposal of chemicals and post on city buildings. building signs. 13 Blue Thumb school education program: promote and coordinate Dee-07 Blue Thumb conducts school Two classroom activities data. education program. done. 14 Blue Thumb volunteer stream monitoring program: promote and Monthly - Blue Thumb trains and I2 monitoring events. coordinate data. conducts volunteer monitoring. IS Blue Thumb stormdrain marking program using citizens and local I Monthly - Blue Thumb coordinates �0 stormdrains marked. organizations. stormdrain marking activities. 16 Blue Thumb stream clean-up event: sponsor, city crew participate Sep-07 host / participate in local clean - went held. in local stream or roadside clean-up event. up event. 17 Ilousehold Pollutant Collection Event: promote and help fund city Apr-07 and ®et-07 promote and fund Two regional events held. portion of regional regional events 18 Recycling Center: funding and promotion of local recycling center Daily operate facility throughout the year Materials recycled and in city. and promote recycling brochures used. 19 (live-awa i� with water quality logos: distribute at public Dqily distribute logo items at events, in I f Distribute 200 items during events and meetings. public meetings and at city hall. year. BMP ACTIVITY SCHEDULE f MEASURABLE GOAL 20 Conduct MS4 inspections based upon incident reports and Daily or as needed, conduct inspections in I Reduced number of � observations made by city crews. and correct sources. incidents 21 � Conduct construction site inspections based upon incident reports and observations made by city crews. 22 � Conduct inspections of city facilities and maintenance yards for control of chemicals. I I Continue distribution of education materials 2 1 Continue attending regional trainin , another 20% of staff 3 1 Review and update revised system 4 1 Review usefulness of ordinances and make changes as needed Dail inspections Reduced number of y or as needed, conduct ' spections I and correct sources. I incidents Semi-annually conduct inspections and correct problems. Throughout fourth year. Apr-08 and Oct-08 attend 2 training seminars. Reduced number of problems 50 of each brochure type distributed. 20% of eligible staff and I:, crew attend. Amendments to map, if needed. Au-,-08 have council adopt amendmenTs, Review and update if needed. C ordinances. 5 Review usefulness of public information process and update, Oct-08 implement changes to process. Amend process, if if needed needed. Review and amend process for including water quality 6 consideration in site plan reviews Jul-08 amend process, if needed. Amendments, if needed. 7 Promote and attend a regional seminar or conference on phase II Mar-08 attend regional seminar. At least 4 city crew/staff stormwater or urban water quality issues attend. Discuss Phase II stormwater and stormwater quality topics in p0jjc Nov-08 present information to the public 1 8 Staff report to city council. meetings in a public meeting. 9 Collect local and regional pollution data from various resources Throughout fourth year. Update data as needed. 10 Help develop / participate in regional stormwater website Oct-08 modify and update website, as Updates completed. needed. BMP ACTIVITY SCHEDULE I MEASURABLE GOAL 11 Use regional display board for one or more public meetings Sep-08 use display board and brochures Use at one city-wide public and give-away items. event. 12 Post signs for watersheds and city buildings about water quality and Dee-08 place signs at key watersheds 2 watershed signs, 3 city proper handling and disposal of chemicals and post on city buildings. building signs. 13 Blue Thumb school education program: promote and coordinate Dec-07 Blue Thumb conducts school Two classroom activities data. education program. i done. 14 Blue Thumb volunteer stream monitoring program: promote and Monthly - Blue Thumb trains and coordinate data. conducts volunteer monitoring. 12 monitoring events. 15 Blue Thumb stormdrain marking program using citizens and local Monthly - Blue Thumb coordinates 30 storindrains marked. organizations. stormdrain marking activities. 16 Blue Thumb stream clean-up event: sponsor, city crew participate Sep -OS promote benefits of local clean- Public education material. in local stream or roadside clean-up event. up event. 17 Household Pollutant Collection Event: promote and help fund city Aj2r-08 and Oct-08 promote and fund Two regional events held. portion of regional regional events 18 Recycling Center: funding and promotion of local recycling center Daily operate facility throughout the year Materials recycled and in city. and promote recycling brochures used. 19 Give-away items with water quality logos: distribute at public PLill distribute logo items at events, in Distribute 200 items during events and raeetings. public meetings and at city hall. year. 20 Conduct MS4 inspections based upon incident reports and Dai!y or as needed, conduct inspections Reduced number of observations made by city crews. and correct sources. incidents 21 Conduct construction site inspections based upon incident reports Daill or as needed, conduct inspections Reduced number of and observations made by city crews. and correct sources. incidents 22 Conduct inspections of city facilities and maintenance yards for Semi-annually conduct inspections and Reduced number of control of chemicals. correct problems. problems 50 of each brochure type distributed. � Continue distribution ue distribution of education materials Throughout fifth year. BNIP ACTIVITY SCHEDULE MEASURABLE GOAL 2 Continue attending regional traininganother 20% of staff Apr -09 and Oct-09 attend 2 training 20% of eligible staff and , seminars. crew attend. 3 Review and update revised system ma-p ja1-�02 update map. Amendments to map, if needed. 4 Review usefulness of ordinances and make changes as needed Aug-09 have council adopt amendments, Review and update if needed. ordinances. Review usefulness of public information process and update, Oct-09 implement changes to Amend process, if 5 if needed process. needed. 6 Review and amend process for including water quality Ju1-09 amend process, if needed. Amendments, if needed. consideration in site plan reviews 7 Promote and attend a regional seminar or conference on phase II No action. I No activity. stormwater or urban water quality issues I 8 Discuss Phase 11 stormwater and stormwater quality topics in pkblic Nov-09 present information to the public Outside agency report to meetings in a public meeting. city council. 9 Collect local and regional pollution data from various resources Throughout fifth year. update data as needed. 10 Help develop / participate in regional stormwater website Oct-09 modify and update website, as needed. Updates completed. Sep-09 use display board and brochures Use at one city-wide public 11 Use regional display board for one or more public meetings and give-away items. event. 12 Post signs for watersheds and city buildings about water quality and handling disposal Dec-09 update / replace sips, as needed. Sip maintenance proper and of chemicals performed. 13 Blue Thumb school education program: promote and coordinate Dec-07 Blue Thumb conducts school Two classroom activities data. education program. done. 14 Blue Thumb volunteer stream monitoring program: promote and Monthly - Blue Thumb trains and 12 monitoring events. coordinate data. conducts volunteer monitoring. BMP ACTIVITY SCHEDULE MEASURABLE GOAL 15 Blue Thumb storindrain mqddllg program using citizens and local Monthly - Blue Thumb coordinates organizations. storindrain marking activities. 30 stormdrains marked. 16 Blue Thumb stream clean-U event: sponsor, city crew participate Sep-09 host / participate in local clean - in local stream or roadside clean-up event. up event. Event held. 17 Household Pollutant Collection Event: promote and help fund city I - - Apr-09 and Oct-09 promote and fund portion of regional po regional events Two regional events held. 18 Recycling Center: funding and promotion of local recycling center Dai ily operate facility throughout the year Materials recycled and in city. and promote recycling I brochures used. 19 Give-away items with water quality logos: distribute at public i Daily distribute logo items at events. in Distribute 200 items during events and meetings. public meetings and at city hall. year. 20 Conduct MS4.inspections based upon incident reports and Daily or as needed, conduct inspections Reduced number of observations made by city crews. and correct sources. incidents 21 Conduct construction site inspections based upon incident reports Daily or as needed, conduct inspections 1 Reduced number of and observations made by city crews. and correct sources. E incidents 22 Conduct inspections of city facilities and maintenance yards for Semi-annually conduct inspections and Reduced number of control of chemicals. correct problems. problems TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OASSO FROM® ANA Co STAGG, P.E. PUBLIC WORDS DIRECTOR SUBJECT- ENGINEERING SERVICE AGREEMENT AMENDMENT NUMBER 2 NORTH GARNETT ROAD IMPROVEMENTS (E. 86T1 STREET NORTH TO E. 96Tn STREET NORTH) DATE: April 7, 2005 BACKGROUND: On June 1, 2004, Council approved the Agreement for Engineering Services with C2A Engineering for the design of improvements to North Garnett Road from East 86th Street North to East 96th Street North in the total amount of $132,375. The Scope of Work included preparation of documents for the construction of five lanes of roadway, complete with new sidewalk, curb and gutter, and drainage improvements (see Attachment A). On February 1, 2005, Council awarded a contract to Becco Contractors, Inc., Tulsa, Oklahoma — the apparent low bidder® in the total amount of $4,691,722.80 for construction of North Garnett Road Improvements. The work will be integrated with improvements to the E. 96th Street North and N. Garnett Road intersection to be completed prior to the expected opening of the Smith Farm shopping center (substantial completion anticipated in October 2005). PREVIOUS AMENDMENT: On February 1, 2005, City Council approved Amendment No. 1 to the Engineering Service Agreement in the total amount of $22,408. The additional work was necessary to accommodate the following changes: Fire Station Traffic Signal: Fire Department personnel requested the installation of an additional traffic signal (near the Fire Station) to allow for speedy, emergency access to North Garnett Road. The signal is to remain green unless automated by fire station personnel. E. 86th Street North and N. Garnett Road Improvements: Modifications to the signalization at the intersection with E. 86th Street North were not included in the original Scope of Services. The additional work to accommodate a protected left turn to Amendment No. 2 North Garnett Road Improvements Page 2 of 3 N. Garnett Road required the widening of E. 86h Street North (from Cedar Street to approximately 250 feet east of N. Garnett Road). Utility Relocations. The relocation of a section of sanitary sewer at 86h Street North was necessary to facilitate land acquisition required for the realignment of the road. Additional work includes the relocation of utilities and additional surveying work not included in the original Scope of Services. StakinP of Construction Reference Line: Additional survey was necessary for the staking of the construction line, right-of-way and permanent easement to facilitate utility relocation (by others) and right-of-way negotiations. AMENDMENT NUMBER 2: On February 26, 2005, C2A Engineer Inc. submitted Amendment No. 2 to the Agreement for the performance of additional design and survey work beyond that specified in the original Scope of Services for $13,378 (see Attachment B). The additional work was necessary as part of the right-of-way negotiations for Parcels 3 (Owasso LLC 20), 4 (96 1h and Garnett LLC), 6 (Faith Lutheran Church) and 10 (Owasso LLC 7). An explanation of the additional work is presented below: Relocation of Box Culvert: Additional survey was necessary to extend a drainage channel to the west of N. Garnett Road between Parcels 4 and 10. The new channel will accommodate discharge from a new box culvert to be located along the roadway. It is worth noting that construction of such drainage channel was not included in the Bid submitted by Becco Contractors and has resulted in a quantity adjustment to the contract. On March 29, 2005, Becco submitted a request for additional payment in the amount of $100,568.85 and a time extension of 20 days for the completion of the additional work. Per the Agreements with Parcels 4 and 10, each property owner is to reimburse the City $40,000 for the construction of the channel. Additionally, the Bid included a project allowance ($225,000) to fund this and other unforeseeable work, and therefore, modification to the contract amount is not necessary at this time. Sanitary Sewer Extension: Additional work was necessary for the construction of a 8- inch sanitary sewer extension from Parcel 10 to Parcel 3, located in the northeast comer of E. 96 th Street North and N. Garnett Road intersection. Driveway Extension: Additional survey and design work was necessary to accommodate the construction of a new 30-foot drive to serve the Faith Lutheran Church as temporary access. Such improvement will facilitate the expeditious installation of the now 24-inch water main under the existing parking facility. Amendment No. 2 North Garnett Road Improvements Page 3 of 3 FUNDING SOURCE - Funds for this project are provided in the FY 04-05 Capital Improvements Budget, RECOMMENDATION: Staff recommends Council approval of Amendment No. 2 to the Engineering Service Agreement with C2A Engineering, Inc. (Tulsa, Oklahoma) for North Garnett Road (E. 861h Street North to E. 961h Street North) in the total amount of $13,378. ATTACHMENTS. ENTS A. NorthGarnettRoad Improvements Map B. Amendment No. 2 to the .Agreement SUPPLEMENTAL NO. 2 TO THE AGREEMENT FOR ENGINEERING SERVICES NORTH GARNETT ROAD EAST 86" STREET NORTH TO EAST 96"' STREET NORTH This SUPPLEMENTAL to the AGREEMENT, made and entered into this _ day of , 2005 between the City of Owasso, a Municipal Corporation of the State of Oklahoma, hereinafter referred to as CITY, and C2A Engineering Inc., hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to construct certain improvements on North Garnett Road, from East 86th Street North to East 961h Street North, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain additional professional services in connection with the PROJECT, hereinafter referred to as the ADDITIONAL SERVICES; and WHEREAS, CITY has financing for said PROJECT; and, WHEREAS, ENGINEER is prepared to provide such ADDITIONAL SERVICES; and NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1.0 SCOPE OF PROJECT: The scope of this additional work to the PROJECT is described in Attachment A, SCOPE OF WORK, which is attached hereto and incorporated by reference as part of this SUPPLEMENTAL to the AGREEMENT. 2.0 SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the ADDITIONAL SERVICES described in Attachment B, SCOPE OF ADDITIONAL SERVICES, which is attached hereto and incorporated by reference as part of this SUPPLEMENTAL to the AGREEMENT. 1 3.0 COMPENSATION: CITY shall pay ENGINEER in accordance with Attachment C, COMPENSATION, which is attached hereto and incorporated by reference as part of this SUPPLEMENTAL to the AGREEMENT. All other items of the original AGREEMENT will remain in force unless modified by this SUPPLEMENTAL. to the AGREEMENT. IN WITNESS HEREOF, the parties have executed this SUPPLEMENTAL to the AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the CITY or Contracting Authority. (SEAL) ATTEST: City Cleric APPROVED AS TO FORM: City Attorney THE CITY OF OWASSO, OKLAHOMA A MUNICIPAL CORPORATION Mayor Date: 01 ATTACHMENT A SCOPE OF WORD A. SCOPE OF WORD. The additional work shall consist of additional Design work to revise the double box culvert on the north end of the project, revise the profile of the street between Station 139+00 and Station 14.7+50 and attend additional meetings on these revisions, design an entrance to Garnett Road from the Private Load at the south end, and design a sanitary sewer from Station 148+50 to the north on the east side. Additional survey work will also be necessary for the Design of the revised storm sewer and to provide Utility Relocation staking of the Construction Reference Line, Right -of -Way and Permanent Easements on the 96t'' Street North and Garnett Road Intersection Improvements project. 0 SCOPE OF SERVICES B. SCOPE OF ADDITIONAL SERVICES, The SERVICES to be performed by the ENGINEER under this SUPPLEMENTAL to the AGREEMENT will consist of performing additional Design work as stated below. Further it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder are essential provisions of this SUPPLEMENTAf, to the AGREEMENT; and it is further understood and agreed that the work embraced in this SUPPLEMENTAL to the AGREEMENT shall commence upon execution of this SUPPLEMENTAL to the AGREEMENT and after receipt of a Notice to Proceed. The Basic Services of ENGINEER include, but are not necessarily limited to, the following tasks: Designate a representative to coordinate all infoi nation between ENGINEER and CITY. ® Document all meetings, conferences, coordination, etc., and send documentation to CITY within two (2) working days. Attend initial conferences with CITY and other administrative and regulatory agencies, including utility companies, to review PROJECT requirements and discuss scheduling of the PROJECT. ® Answer questions the CITY may have on the design changes. B.1. Phase No. 1. ADDITIONAL DESIGN WORK. Provide additional design services for the PROJECT, in accordance with CITY standards and Oklahoma Department of Transportation (ODOT) specifications to revise and add to the box culvert at the north end of North Garnett Road, revise the profile between Station 139+00 and 147+50 and do additional survey work for the box culvert extensions and staking the right-of-way on the 961h Street North and North Garnett Road intersection. B.1.1. Design a channel or box culvert system for a relocation of the channel at the north end of the project to facilitate future development. B.1.2. Provide additional ground survey for this relocation of the channel. Also, provide survey staking of the right-of-way for the 96th Street North and North Garnett Road Intersection Improvements project. B.1.3. Revise the profile of North Garnett Road from Station 139+00 to 147+00 to improve the driveway connections to adjoining properties. S B.1.4. Design a Sanitary Sewer from Station 148+50 to the north ending at Station 155+50. Sanitary Sewer line will serve the northeast corner of East 96t1i Street North and North Garnett Road. Survey done for C.H. Guernsey will be utilized for the ground elevations north of Station 152+00. If additional survey is required, it will be an addition to this agreement. i3.1.5. Design an entrance to Garnett Road from the Private Road at Station 103+00 -+/-. 5 ATTACHMENT C COMPENSATION C. COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment E, the following fees on a lump sum basis, payable monthly as the work progresses and within 30 calendar days of the receipt of the ENGINEER'S invoice. C.1. PEES FOR ADDITIONAL SERIVCES. Additional Design Work and Survey. $13,378. C.2. SCHEDULE OF RATES. At the request of the CITY, the ENGINEER will negotiate fees for any additional work not covered by this AGREEMENT, which may be required by the CITY. Alternatively, additional work will be performed at the written request of the CITY based on the hourly rates contained herein. Rates are subject to change on the First day of January of each calendar year. Rates to be charged shall be the rates in affect at the time such services are requested and approved. ENGINEER IV $ 91.00/hr. ENGINEER III $ 78.00/hr. ENGINEER 1I $ 65.00/hr. TECHNICIAN IV $ 55.00/hr. TECHNICIAN lI $ 46.40/hr. TECHNICIAN 1 $ 33.80/hr. SURVEY TEAM (2 men) $ 95.00/hr. CLERICAL I $ 31.20/hr. Rates include overhead and profit. N City of Owasso - Garnett Road, East 86th Street North to East 96th Street North Exhibit B - Fee Proposal City of Owasso, Garnett Road Widening, East 86th Street North to East 96th Street North Labor Related Expenses (Plan -in -Hand): Std. Hourly Rate Engineer IV 0 MH @ $ 88.40 - Engineer IV 0 MH @ $ 85.02 = $ Engineer II 0 MH @ $ 65.00 - $ - Engineer III 0 MH @ $ 78.00 - $ Technician II 0 MH @ $ 44.20 = $ Technician II 0 MH @ $ 44.98 = $ Land Surveyor 0 MH @ $ 52.00 = $ - Subtotal Labor 0 MH $ - Total Direct Labor Expenses $ Other Pass -through Expenses: Reproduction - Plan -In -Hand Plans 1/2 0 Sheets @ $ 0.20 $ Sub -Consultants Abstracting - Certified Owners 0 Properties $ 220.00 = $ Traffic Signal $ Survey/Base Map $ Geotechnical $ Total of Other Pass -through Expenses: Labor Related Expenses (Final Plans): Engineer IV Engineer IV Engineer II Engineer III Technician II Technician 11 Land Surveyor Subtotal Labor Total Direct Labor Expenses Other Pass -through Expenses: Reproduction - Final Plans Full Plan Mylars Construction Plans Construction Documents Survey Additional Traffic Signal Total of Other Pass -through Expenses: Labor Related Expenses (Construction) Engineer IV Engineer III Engineer II Technician II Technician II Land Surveyor Subtotal Labor Total Direct Labor Expenses Plan -In -Nand Design Fee = $ Estimated number of total sheets: Sid. Hourly Rate 58 MH @ $ 88.40 = $ 6,127.20 0 MH @ $ 85.02 $ - 0 MH @ $ 65.00 - $ - 0 MH @ $ 78.00 - $ - 112 MH @ $ 44.20 = $ 4,950.40 0 MH @ $ 44.98 = $ - 0 MH @ $ 52.00 = $ 170 MH $ 10.077.60 $0 $0 $0 $ 10,078 0 Sheets @ $ 0.45 = $ - 0 Sheets @ $ 5.00 = $ - 0 Sheets @ $ 0.45 = $ - .0 Sheets @ $ 0.15 = $ $ 3.300.00 $3,300 Final Plans Design Fee = $ 13,378 Std. Hourly Rate 0 MH @ $ 88,40 = $ - 0 MH @ $ 85.02 = $ - 0 MH @ $ 65.00 = $ - 0 MH @ $ 44.20 = $ 0 MH @ $ 44.98 = $ 0 MH @ $ 52.00 = $ 0 MH $ Construction Fee = $ - Estimated number of total sheets: Total Fee = $ 13,378 TO. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. COREYBURD DIRE, CTOR OF GOLF RE: GOLF CART PURCHASE BAILEY RANCH GOLF CLUB DATE. AP I, 8, 2005 BACKGROUND: At the February 8, 2005 Council Work Session, Mr. Rooney presented the Council with a request for permission to advertise bids for a new fleet of golf carts. This request is consistent with the business plan to enhance the golf experience at Bailey Ranch Golf Club, improve customer service at the facility, and reduce costly expenses associated with an aging golf cart fleet. GOLF CART SPECIFICATIONS- Mr. Campbell and Mr. Burd developed specifications in order to solicit bids for the purchase of new carts. The specifications called for a model of golf cart that is of a higher quality than that of the existing fleet, one that staff believes will present savings in the maintenance and operating costs over the life of the fleet. Unique specifications included the following: Battery System — 48 volts, four 12-volt Trojan storage batteries, heavy duty, deep cycle. The current fleet is also a 48 volt system, but utilizes 6 batteries. The reduction in the number of batteries and the accompanying cables/connectors should reduce maintenance costs of the fleet. The batteries would be guaranteed — fully — for 4 years. Cart Frame — The flame of the carts would be aluminum, as opposed to steel. This allows for a lighter weight cart. Speed & �Iator — The carts would have a programmable speed regulator. This would be accomplished through a hand-held device that allows Bailey personnel to program the acceleration and speeds of the carts between 6.8 and 14.8 miles per hour. This will result in the reduction of the amount of accidents with the golf carts by having the ability to control the speeds. Bumper System — 360' bumper protection, including 5 miles per hour front and rear bumpers, side bumpers, and wrap around protection for front body. This would prolong the life of the carts through the reduction of damage to internal components as a result of accidents. Additionally, alternative bid specifications were developed in order to ensure that staff had not designed bid specifications that only one manufacturer could adhere to and to allow for a potentially cheaper alternative. DID SUMMARY: Bids were opened on March 16, 2005 and a total of two bids were received — both from Club Car. The Club Car "Precedent" met the specifications set by Mr. Campbell and Mr. 13urd and the overall bid was $10,672 less than anticipated. The Club Car "DSIQ" car met the alternate specifications set by the bailey ranch Management and the total bid was $24,480 less than the "Precedent99 bid. Both bids included a $ 75,000 trade-in allowance for the existing golf cart fleet, BID REVIEW Staff has reviewed both of the bids and believes the Club Car "Precedent" to be the best viable option for the Bailey Ranch Golf Club. The "Precedent" allows for the specific features described earlier in the memorandum and the overall total for purchase is less than anticipated. Alternatively, staff believes the "DSIQ" bid is of a lesser quality, will not enhance the golfing experience, will not reduce fleet maintenance costs over the life of the carts, and is in its last year of production. Ultimately, repair and/or replacement will become exceedingly difficult over time. The trade-in amount of $75,000 offered for the existing fleet is substantially higher than staff anticipated, and as a result, auctioning the cart fleet on eBay is no longer going to be pursued. FUNDING The funding for the purchase of the carts will be accomplished via a Revenue Anticipation Note (See next Agenda Item). Under this proposal, the City would lend the Golf Course funds to allow for the purchase of the carts accompanied by a nominal interest rate. Funding has been included in the FY 2004-05 Capital Outlay budget for the Golf Course to allow for payments to begin on a new fleet of golf carts in the spring of this year. Total payments would be spread over a four year period. RECOMMENDATION If there are no concerns expressed by the Council, staff plans to place this item on the April 19, 2005 OPGA agenda for action. Staff will recommend that the OPGA award the bid submitted by Club Car for 72 (seventy-two) Precedent golf carts and 1 (one) gas powered range vehicle for the amount of $234,328 after the trade in of the current fleet. TO: THE HONORABLE MAYOR AND COUNCIL CITY OF O `: z O � AI DI�1�� , FROM. TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECTe REVENUE ANTICIPAI"ION NOTE FOR THE OPGA PURCHASE OF GOLF CARTS DATE: April 7, 2005 BACKGROUND Several months ago, following discussions at a Council work session, city personnel initiated the process of developing bid specifications to allow for the purchase of a new fleet of golf carts by the Owasso Public Golf Authority. The actual details regarding the bid specifications and recommendation regarding the type of golf cart are included in another memorandum within this packet. Also discussed at that work session was the likelihood of staff developing a Revenue Anticipation Note between the City and the OPGA in order to fund the purchase of the golf carts. A Revenue Anticipation Note (RAN) is a debt secured by a future revenue source. In this case, the revenue anticipated to pay the note would be revenues from the Bailey Ranch Golf Club. The City of Owasso utilizes a "pooled" cash system for the receipt, disbursement, and investment of funds. The Consolidated Cash Fund includes all cash for the city and the trust authorities. One investment option available to the City is a RAN issued by a trust authority of the city. A RAN offers advantages for both the Authority and the City. The Authority can borrow funds through a fairly simple process at a low interest rate and the City can acquire a secure investment. In this case, the RAN proposed by staff would allow the OPGA to pay for the golf carts in the amount specified in the bid documents ($234,328). The RAN will pay 2% interest to the city on the balance of funds remaining after monthly payments are made by the OPGA. The term of the RAN would by five years. In order to provide for a formal RAN, the City would need to adopt a Resolution authorizing the issuance of a Revenue Anticipation Note and authorize the execution of all necessary documents. The OPGA would need to adopt a Resolution approving the indebtedness to the City and authorize the execution of all necessary documents. RE, COMMENDATION: Staff is prepared to place this item on the April 19, 2005 City Council and GPGA agendas for action providing there are no concerns from the Trustees/Council. TO: THE HONORABLE MAYOR AND COUNCI CITY OF OWASSO FROM: OUTDOOR LIGHTING STANDARDS COMMffTEE SUBJECT: REGULATIONS FOR OUTDOOR LIGHTING IN OWASSO DATE: April 7, 2005 Citizen Members Staff Members John Herbert Rick DeArmond Tim Johnson Chip McCulley Bob Seay Timothy Rooney Ken Taylor Eric Wiles The current zoning code says very little about outdoor lighting. In the off-street parking section of the code, it does say that "Parking lot lighting shall be by constant light and shall be arranged to direct the light away from residential districts (section 1120.j)." The committee finds that these current regulations are insufficient when trying to address the variety of different lights that accompany developments in Owasso. As the city has grown, the opportunities for conflict between residential areas and outdoor lighting uses have increased. It is reasonable to expect that some basic regulations should be considered in an attempt to maintain compatibility between residential uses and non- residential uses. The proposed lighting ordinance, attached herewith, begins with a stated purpose to provide the minimum lighting necessary to ensure adequate safety, night on, and comfort, and maximum light levels so as not to create or cause glare onto nearby properties and public street rights of way; and to minimize uplight. From that purpose, the ordinance goes on to list definitions of the terms and concepts used in the ordinance, and then the ordinance gets into the regulations themselves. The regulations begin with basic rules for light levels for non-residential and no agricultural properties. The maximum light levels at the property lines of adjace residential properties may not exceed 0.5 footcandles, and the light levels may not exce 2.0 footcandles at the right-of-way lines of non -arterial streets. Flood fights must aimed down at a 45' angle, or shielded so that no portion of the light bulb extends belo the bottom edge of the fixture. All wall fixtures must be cutoff fixtures, meaning that t Parking lot lighting fixtures of more than 2,000 lumens must be cutoff fixtures or must be shielded. Also, the maximum mounting height of parking lot lighting is 30', though the applicability of this provision may be reviewed at, the request of the applicant. The hours of operation for the lighting system for any outdoor game or event shall not exceed two hours after the end of the event. direct illumination is focused exclusively on the intended feature, and do not shine adjacent properties and the street right-of-way. Searchlights would require permits. The permits would be allowed up to twice a year, and would be valid for up to 48 hours at a time. Searchlights would not be allowed in residential areas. The way that this ordinance will be enforced is that site plans will be required to include lighting photometric plans. Photometric plans show footcandle light levels, as well as the type of lighting devices, fixtures, lamps, supports, reflectors, poles, foundations, and other devices related to the way that the property will be lighted. j In order to gauge public feeling and to incorporate citizen comment into the proposei ordinance, the committee conducted a public hearing on the lighting standards on March 14, 2005. The committee announced the public hearing via the Owasso Reporter, th; City of Owasso website, the City Manager report, and specifically invited local developers and engineers by mail. At the public hearing, there was no citizen comment. The committee finds that, as Owasso grows, the impact of outdoor lighting upon Owasso continues to increase, necessitating the development of controls with which to guide the placement of outdoor lighting. Therefore, the committee recommends that the City Council approve the proposed outdoor lighting ordinance. Providing there are no concerns, the staff is planning on placing this item on the April 19, 2005 City Council meeting agenda for action. 1. Proposed ordinance 2. Questionnaire ®f issues 3. Spreadsheet of lighting regulations fi-om 14 other cities An ordinance amending the Zoning Code of the City of Owasso, Oklahoma, by creating Chapter 18, by adopting new lighting standards for private projects in Owasso. SECTION I. BE IT ORDAINED BY TBE COUNCIL OF TBE CITY OF OWASSO that Owasso Zoning Code is hereby amended by adding a new section to be codified as Chapter 18, which Section and subsections to read as follows: Owasso Zoning Code Chapter I® OUTDOOR LIGHTING STANDARDS, - A. - PURPOSE Outdoor lighting shall be designed to provide the minimum lighting necessary to ensure adequate safety, night vision, and comfort; and maximum light levels so as not to create or cause glare onto nearby properties and public street rights of way; and to minimize uplight. Cutoff Fixture — An outdoor light fixture shielded or constructed in such a manner that no more than two and one half (2.5) percent of the total light emitted by the fixture is projected above the horizontal plane of the fixture. a reflector formed from the glass envelope of the lamp itself Such lamps are so designated by the manufacturers and are typically used in residential outdoor area r.ighting. Footcandle A quantitative unit measuring the amount of light cast onto a given point, measured as one lumen per square foot. Full Cutoff Fixture — An outdoor light fixture shielded or constructed in such a manner that it emits no light above the horizontal plane of the fixture. Glare — The effect produced by a light source within the visual field that is sufficiently brighter than the level to which the eyes are adapted, to cause annoyance, discomfort, or loss of visual performance and ability. Light Source — The element of a lighting fixture that is the point of origin of the lumens, emitted by the fixture, g Wall Pack — A type of light fixture typically flush -mounted ®n a vertical wall surface. C. Light Measurement Technique Light level measurements shall be made at the property line of the property upon the light to be measured is being generated. If measurement on private property possible or practical, light level measurements may be made at the boundary of the publ h street right-of-way that adjoins the property, Measurements shall be made at finis tI grade (ground level), with the light -registering portion of the meter held parallel to ground pointing up. Light levels are specified, calculated and measured in footcandl (FC). P =I- III ME I All wall fixtures, including wall packs, shall be cutoff fixtures. 4) Service connections for all freestanding fixtures shall be installed underground. The applicability of this provision may be reviewed on an individual basis for developments with structures totaling less than 4,000 square feet of floor area. 5) All light fixtures installed by public agencies, their agents, or contractors for the purpose of illuminating public streets shall use the current standards provided by the IES or AASHTO for road lighting, and are otherwise exempt CTom these regulations. 6) No wood poles may be used for any freestanding fixtures. The applicability of this provision may be reviewed on an individual basis for developments with structures totaling less than 4,000 square feet of gross floor area. I RM Zoning Districts 4) Service connections for all freestanding fixtures in non -single-family areas shall be installed underground. The applicability of this provision may be reviewed on an individual basis. �I it W_ I RN-201 Mar" It No wood poles may be used for any freestanding fixtures. The applicability of this provision may be reviewed on an individual basis. U M =,- M MW F r7ro 1 UOM M W M- R MW M, The provisions of Section D of these regulations do not apply to properties located within AG, RE, RS, 4D, and RTH zoning districts, 2) The mounting height of all parking lot lighting shall not exceed thirty (30) feet above finished grade, The applicability of this provision may be reviewed on an individual basis. 3) All non -cutoff fixture open -bottom lights shall be equipped with J.'611 cutoff fixture shields that reduce glare and limit uplight. 3, RIE111% 1 zmc�� Lighting fixtures illuminating signs shall be, aimed and shielded so that direct illumination is focused exclusively on the sign. The lighting of any signs must also comply with the Owasso Sign Ordinance, 11,1111 M I I I 1 1 '11 M I't-11m.1 MT The applicant for any site plan approval required for work involving outdoor lighting, shall submit documentation at time of site plan submission that the proposed lighting plan complies with the provisions of this Code. The site plan must include a point -by -point footcandle array in a printout format indicating the location and aiming of illuminatLnp devices. The printout shall indicate compliance with the maximum maintained footcandles required by this Code. it) Sun I L" I a I it', VAsaz Iguffs utility catalog specification sheets and/or drawings, and photometric report indicating fture classification [cutoff fixture, wall pack, flood light, etcj). J. — Searchlights Searchlights shall require a separate permit, If granted, such permit shall not be valid for duration longer than 48 hours on a specific property, and such permit shall not be granted more than two times in one year, Searchlights shall not be permitted inside residential areas, YL - Nonconformifies Any lights existing prior to the adoption of this ordinance are considered legal and non- conforming. Any new outside light fixtures placed upon properties within Owasso must meet the requirements of this ordinance. am�� Violation of this ordinance shall be considered a Class "C" violation of the Owasso Code of Ordinances, provided for in Part I (General Provisions), Section 1-108C. Unless after the date hereof a different penalty is provided, any person convicted of violating this ordinance shall be punished by a fine of not more than Two Hundred Dollars ($200.00) excluding costs. SECTION 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repeated. IM16= EWE: -ad V,herry Bishop, City Clerk Susan Kimball, Mayor APPROVED AS TO FORM: Ronald D. Cates, City Attorney Yes No 2. Should the City of Owasso set a maximum foot-candle standard for light at the property fine of commercial uses adjacent to residential uses? Yes No 3. Should the City of Owasso require that all outdoor lamps and bulbs on commercial properties be shielded from all adjacent properties and rights -of -way? Yes N® Yes No 7. Should the City of Owasso require that all flood lights and wall packs b4i shielded so that the lamp is not visible at the property line? Yes No ® Should the City of Owasso require that photometric plans accompany all site plans for new commercial construction? Yes No 9® Should the City of Owasso regulate outdoor lights in public parks? Yes N® 10. Should the City of Owasso set a shut-off time for outdoor lights in pubRA parks? Yes No 11, Should the City of Owasso set a maximum fixture height for outdoor lights in public parks? Yes No 12. Should the City of Owasso require that all outdoor lamps and bulbs in public parks be shielded from all adjacent properties and rights -of -way? Yes No Yes No 14. Should the City of Owasso offer incentives for developers to install decorative streetILkghts? Yes No M Should the City of Owasso require minimum foot-candle standards for - residential intersections? Yes N® Nm Max light at R.O.W. 3.0 footcandles 2.0 footcandles 1.0 footcandles 2.0 footcandles 0.5 footcandles No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard Yes No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard downtown No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard No adopted standard Enforcement flexibili No adopted standard •Ufa&o • •. • •filld • • By building inspector By CID or PW director No adopted stanas o adopted standard No adopted standard B Com Dev director No adopted standard No adopted standard Flood lights and lamps Must be shielded Must be shielded Must be shielded Must be shielded Must be shielded Must be shielded Must be shielded Must be shielded Must be shielded Vertically -pointed only No adopted standard No adopted standard Must be shielded Prohibited in residential lightStreet exemptions No adopted standard All streetlights No adopted standard . adopted standard No adopted standard No adopted standard adoptedNo standard No .adopted standard No adopted door fossilFor . For fossil fuel lights For fossil fuel lights No adopted Wall packs & narking lots Must be shielded Must be shielded Must be shielded Must be shielded Shield if 160+ watts Shield if 1600 lumens Shield if 150+ watts Shield if 160+ watts Shield if 160+ watts Shield if 150+ watts Shield if 150+ watts Shield if 150+ watts Must be shielded Shield if 100+ watts Other code points Photometric plan required Service must be underground Flag poles Right., Photometric Billboardso d 35 feet 41 et 15 feet No ,d.;p.. oral No adopted standards 25 feet No adopted standard No adopted standard No adopted standard adoptedNo d, d No adopted standard No adopted standard standard25 feet No adopted 1711��11� � � � \ =1� : ► �I TO: THE HONORABLE MAYOR AND CITE' COUNCIL CITY OF OWASSO FROM- ANA C. PUBLIC WORKS DIRECTOR SUBJECT: CONSTRUCTION STANDARDS AN] STANDARD l EI DATE: April 7, 2005 BACKGROUND: The City of Owasso Engineering Design Criteria, Construction Standards and Standard Details (hereafter referred to as ,Standards) establish general guidelines to aid in the design and construction of water, sanitary sewer, streets and stormwater system infrastructure. Although design engineers and construction professionals would remain responsible for proper design and construction, these documents mandate the standardization of quality in the design and construction of public infrastructure within the City of Owasso. For ease of reference and use, the Standards are subdivided in three sections as follows: Engineering Design Criteria (Sections 0110 to 0600): Details design standards for water, sewer, streets and drainage infrastructure. It also specifies Public Works Department procedures, design review and approval processes for design plans and submittals. Construction Standards (,Sections 1100 to 3200): Establishes minimum acceptable standards for construction of water, sewer, streets and storm system infrastructure. These sections also detail inspection procedures and fees and penalties to be collected based on development costs. ® Standard Details (city details): Includes a graphical representation of construction details to serve as a basis of design for water, sewer, streets and storm systems. It is anticipated that such details would be included or referred to in design drawings, thus standardizing design and facilitating city review. IMPLEMENTATION SCHEDULE: In an effort to promote understanding and facilitate acceptance of the new City of Owasso Engineering Design Criteria, Construction Standards and Standard Details by the community, staff has recommended (October 19, 2004 Council memorandum) that implementation of the new Standards be achieved in three phases: Engineering Design Criteria, Construction Standards and Standard Details Page 2 of 3 Presentation to City Council at work session: A work session will be conducted with members of the City Council to present the document and discuss "sensitive99 areas. 2. Solicitation of input from Developers and Engineers: A series of workshops will be held with the engineering and development community to solicit input. The Standards will be modified accordingly to reflect those suggestions benefiting the community. 3. Acceptance by Councils The document will be brought to council for acceptance under an ordinance. Once Standards are adopted by ordinance, any fixture modifications would have to be adopted by an amendatory ordinance to have the force and effect of law. In October 2004, City Council accepted a time table for the implementation and acceptance of the Standards to extend from October 2004 to February 2005, On October 19, 2004, draft copies of the City of Owasso Standards were delivered to the City Council for review and comment in preparation for a special council session. In December 2004, due to scheduling conflicts caused by the holiday season, staff extended the implementation schedule to May 2005. The revised schedule is shown below: Activit Se -04 Oct-04 Nov 04 Dec-04 Jan-05 Feb-05 Mar-05 A r-05 Internal Review$ Introduction to Council Developer and Engineers Input z{�y in Document Modification Acceptance by Council A total of three public meetings were held to gather input from the engineering and development community. A summary of the presented material is included as Attachment At. List of 1 Red font denotes items which were revised by staff to reflect public comments. Engineering Design Criteria, Construction Standards and Standard Details Page 3 of 3 Attendees to the meetings held by Public Works personnel on February 28, 2005 and March 16, 2005 are included as Attachment B and C, respectively. Comments received by staff focused on the requirement to extend the current period for Maintenance Bonds of sewer, water and drainage infrastructure from one (1) to two (2) years. Additionally, the development community expressed concerns regarding the new requirement for a signed Agreement between the City and Developer to assure that all privately -funded public infrastructure improvements are completed according to the approved plans. A summary of comments, along with the recommended response by staff, is included in Attachment D. FUNDING SOURCE. Funding for this project is not necessary. Electronic copies of the document will be available on the City of Owasso webpage. Additionally, bound documents may be purchased at Public Works for $40 per copy. RECOMMENDATION: Staff recommends proceeding with the review process of the Engineering Design Criteria, Construction Standards and Standard Details as outlined above. Adoption of the Standards by Council has been tentatively scheduled on May 17, 2005, pending acceptance of the schedule by Council. ATTACHMENTS: A. Public Meeting Overheads B. February 28, 2005 Meeting — List of Attendees C. March 16, 2005 Meeting — List of Attendees D. Summary of public comments MEETING L Y. DISCUSS DRAFT STANDARDS 2. REVIEW COMMENTS FROM FEBRUARY 28, 2005 MEETING „6y 3. ACCEPT FURTHERPUSLIC COMMENT 4. DISCUSS IMPLEMENTATION AND/OR ACCEPTANCE 'k,"• SCHEDULE DOCUMENT GOALS ,?Establish general } o . the design any' construction of water, sanitary sewer, streets an stormwater system 1 • SECTIONS M-All - CONSTRUCTION STANDARDS - STANDARD DETAILS . Sections 0110to 0600 — Details design standards for water, sower, streets and drainage infrastructure. Specifies Public Works Department procedures, design review and approval processes for design plans and submittals. . Sections 1100to3200 — Establishes minimum acceptable standards for construction of water, sewer, streets and storm system infrastructure. — Details inspection procedures and fees and penalties to be collected based on development costs. IN Standard Details (OR CITY DETAILS) — Includes a graphical representation of construction details to serve as a basis of design for water, sewer, streets and storm systems. -- It is anticipated that such details would be included or referred to in design drawings, thus standardizing design and facilitating city review. 1. Requirement that maintenance bonds be written as joint grantees — the City and the Developer. 2. Requirement for signed agreement between the City and the design engineer (Agreement for Urban Engineering Services) to assure that the engineer is qualified and that City standards are followed. 3. Establishes a design review fee, currently shown to be $50 per sheet with a minimum of $150 per set. s 4. Requirement forsigned agreement betwmi the City and Devatoper (Agreement Guaranteeing Installation of Improvements) to assure all infrastmctu re is completed and completed in a timely manner. 5. Requirement for Stormwater Pollution prevention plan (SPU) presented at a pre development conference. 6. Requirement for an Earth Change permit. 7. No work on water or sewersystemsshall commence prior to receipt of the ®DEQ permit. No "at risk" construction. g. As -built drawings shall include a final (as constructed) survey of stormwater detention facility(s) to assure design capacity. 9. As -built drawings for each infrastructure system must be received prior to acceptance by the City Council. 10.Requirement for a geotechnical report submitted with rnMa+FINAL design plans. 11.Requirement for a street engineering report to assure the City's standard pavement design is sufficient for site conditions. 1. Maintenance bonds (for all infrastructure) shall be written to cover the cost of construction in lieu of cost of materials. 2. Maintenance bonds for water (as well as sanitary sewer and stormwater drainage) is increased from one year to two years. 3. Water service lines shall be copper in lieu of PVC. 4. All cul-de-sac water lines shall be looped. 21 ,14TITO ug tj I . Sower mains shall carry the anticipated peak flow at 1A pipe capacity. 2. Sewer main pipe requirements more defined depending on depth and usage (Paragraph 0302.21' and Standard Detail SAN-02). 3. Specific requirements for lift stations layout and SCADA interface requirements (Subsection 0303 and Standard Detail SAN-1 1). 4. Influent (collector) invanhole required upstream from lift station wet well. Appurtenances 1. Fabric separator required when aggregate base option is used. 2. Paving required between base asphalt and course asphalt. 3. Maintenance bond period for streets increased from two togwa TWO years (Appendix D). 4. Relaxation ofrequirement for acceleration lanes (Standard Details STRT-09 and 10). S. Surface tolerance and texture for asphaltic concrete streets (Standard Detail STRT-08). 6. Surface cure curb and gutter sections (Standard Detail STRT-07). 1. Section 0, Stona—ter Pollution Prevention: Detailed requirementsnotbofore published in City criteria. 2. Section 1100, General Conditions of the Construction Contract; Pgan 0 Property GKtOWdannat orsonal Injury liability D Increased J2 5 3. Section ZIOOSito Development and Earthwork: Detailed requirennents, not before published by City criteria. 4. section 2300 Sanitary Sewer Systems: Manhole Inverts shall drop 0.40 Inches from Inlet to d6chargeside, In lieu of level. 5. Section 3100, Concroth, Structures: Whole now section. 11 J1 C-1 41 MIC [3 esign Criteria Meeting, Wednesday, March 16, 200S Name (Please Print) Address, Zrp Code, Phone Number "Pmail Address 2- - t-7 TtQ C C' - ellw I City of Owasso DESIGN CRITERIA AND CONSTRUCTION STANDARDS Clarifications and Response to Public Comments Comment No. Comment —last sentence change to "City may make changes to criteria...." in Heil of "Public Works Director". There should be specific procedures for modifying the criteria and making public notification prior to approval of changes. Resp onse.- In the first paragraph, change "Public Works Director" to "City Staff may make recommendations for changes to the City Council for approval in keeping with...". Add Paragraph B — "It is anticipated that changes and updates will be made to criteria and standards on a periodic basis throughout the life of this document. Such changes shall be made per the following proscribed procedures: 1. The Public Works Department Standardization Committee, chaired by the Public Works Director, will evaluate proposed changes and distribute recommendations to City Staff. 2. City Staff will evaluate each proposed change for further consideration. 3. Public notice will be made and comments received for those changes warranting Staff recommendation for approval. 4. City Staff will present recommended changes to the City Council for final approval. 5. No approved changes to criteria and standards will be applied to projects for which initial construction plan submittals have been made. 2. Para 0114.3 GA.h. (Referencing inspections Standard Detail SAN_, 0 - What is SAN-I 0 and purpose for plate? Response. Standard Details SAN-09 and SAN-1 0 specify the installation of sanitary sewer service lines when it is necessary to install risers during construction of mains, particularly crossings under future streets. The intent is to facilitate location of the riser by the home builder's plumber. Experience has shown that riser extensions above ground are destroyed and result in open holes to the mains. I 3. Para 0114.4 L.2 (Referencing final inspections) — Inspection within 5 working days Response: Concur. Specify the Engineer will perform a final inspection within 5 working days (in lieu of 10 working days) following notification by the Developer or Developer's contractor. 4. Paras 114.4 M.2 0301.3 and A ndix D Page 2 - Rcferencin submittal ma intenance aintenance bop ... .... ------- -ds) — Period for bonds should remain as currently. Maintenance bonds arc for construction defects and not maintenance of normal wear and tear. Response. Concur partially. Change the maintenance bond periods from two (2) years for streets and one (1) year for water, sanitary sewer and stonnwater drainage to two (2) years for all infrastructure. This is in line with other communities. Also, require separate 2-year maintenance bonds for roadway base, curb & gutter and traffic courses if installed by separate subcontractors. 5. Para 0114.4 N. I Referencing responsibility for infrastructure maintenance) — Delete last sentence ... Developer does not provide a maintenance bond to cover any construction defects found during the time period provided for in the bond. Response: Concur. Change to the requirement that the construction contractor shall post maintenance bonds and be responsible for defects during the maintenance period. The bonds shall cite the City and Developer as joint grantees. 6. Para 0115.1 Geotechnical Report (Referencing the number of test holes LeAuired) — 1. Change "Prior to submittal of construction plans..." to "Together with the initial submittal of construction plans...". 2. Delete the third (3 rd) sentence and insert "The laboratory report provides sufficient testing to provide a representation of the total site." Response. First item, disagree. The gcotechnical report should be developed and presented during initial design phases. Item 2 — Concur. Combine the last two sentences into one sentence to read, "The location, number and depth of test holes/cores holes will be at the discretion of the geotechnical engineer and shall be representative of the entire site." 2 2. Para-115.4A (Referencing projected traffic counts in the En incering Report) — Where is this infonnation to be obtained from? Response: Historic traffic counts are available from the Public Works Department for many locations within the city. Other counts are available from the Indian Nations Council of Governments (INCOG) and/or the Oklahoma Department of Transportation (ODOT) for major thoroughfares. & Para — 0115.4 E (Refcrencin design of theoavement cross -sect -on) — What is the design criteria for pavement thickness? Response. The required design engineer's street Engineering Report will determine the design street cross section, i.e., if the minimum cross section shown in the criteria for the various street classifications is sufficient or if local conditions necessitate a similar (equal) section or a thicker section. 9. Para 0202.1E (Referencing water line_separation from other utilities) — Utility separation Response: The Oklahoma Department of Environmental Quality (ODEQ) specifies utility separations. There are ODEQ allowances for upgrading pipe where the required separations cannot be made. 10. Para 0202.1 Id (Referencin the requirement for mechanical restraints on water lines) — Why? Properly placed concrete blocking is more reliable and prevents waterline movement better with less expense. This requirement conflicts with 2205.2 D. Response: Disagree. Staff believes mechanical restraints (MegaLugs) are the better option. A canvass of other communities, while they allow thrust blocking, agree that the preference is mechanical joints due to experience with thrust block failures and problems with proper block placement. Second item, change "The mechanical joint shall be used only when shown on the approved plans" to "All pipe joints shall be mechanically -restrained in accordance with the manufacturer's recommendations and shown on plan and profile sheets. Computer software is available to determine the extent (limits) of required mechanical joints. Thrust blocking will only be allowed in special circumstances as approved by the Engineer. 11. Para 0302.2 D.3 (Referencing requirement for 1rimete i.5-foot-wide per easements — Sewer lines should be allowed in 10' perimeter easements if the adjacent development has a 10' for other- utilities or if an offsite easement with a minimum width of 10' is provided adjacent to the perimeter. Response: Variations in required easement widths can be resolved at the TAC meeting when the preliminary plat is submitted. 12. Para 0303.6 M (Referencineirement for an entry alarm to lift stations connected to SCADA)--1s the gate alarm necessary? Response: Disagree. The alarm is necessary for the prevention of vandalism and possible system shutdown. 13. Para 0403.3 A (Referencing if traffic impact from new developments will exceed 100 vp— Requires the developer to take responsibility for the development of the City Street infrastructure outside the development. Res onset Clarification. The impact study is meant to determine the extent of additional traffic lanes at development entrances. Move discussion to Paragraph. 0403 C, "Acceleration/deceleration lanes". 14. Para 0403.3 CA (Referencing use of concrete in lieu of asphaltic cement) — Requires concrete deceleration lanes. Why. Response: Disagree. The use of portland cement concrete for deceleration (and acceleration lanes if required) lanes improves not only the appearance but also lane longevity. The concrete makes a tighter, more stable joint with the existing pavement and the outside lane edge will not ravel as with asphaltic concrete. 15. Para 0403.3 C.5 (Referencing fee -in -lieu -of for accel/decal lanes) — Requires payment to the city the value of an accel/decel lane if additional lane widening is planned in the next five years. Response: Payment will be for deceleration lanes only if acceleration lanes are not justified. 4 16. Para 0403.4 G (References requirement for paving fabric between the base ahalt and traffic course)— Why the requirement for fabric between the base and surface asphalt course? Response: Concur. Delete the requirement for paving fabric reinforcement for new construction. Paving fabric will only be required for pavement rehab (overlay) projects. 17. Para 0506.2 C References use and locations for concrete valley utters in sheets — Implies water would not be allowed to cross intersections. Is _ that the intent? Response. Clarification. Change paragraph to read, "Malley gutters shall be used when it is necessary to transport street flow across the crown of a street, particularly at street intersections. Use of valley gutters should be minimized at locations other than intersections. When it is necessary to install a valley gutter at locations other than intersections, a drop inlet shall transport the flow to the stormwater conveyance system. All valley gutters shall be constructed with Portland cement concrete. 18. 0507.1 E.2 (Referencing that all inlets shall be at intersections) — Restricting water from crossing intersections is an undo restriction that significantly increases the cost of the development through additional storm sewer. Response: Concur. Delete the first sentence. 20. Appendix b Part I Agreement Guaranteeing Installation of Improvements (Agreement between the Developer and City) — Re -write by City Attorney. 21. Appendix B. Part II Urban Engineering Agreement States that Professional Liability shall be $100 000)— Item 6, Prof. Liability Insurance seems low. Res onset Change professional liability insurance to $1 million. 22. Appendix B, Part 11, Para 2.04, Citv's Obligation (Does not include a maximum _review perio d - add time frame for plan review. Response: Concur. After "...transmit to the Design Engineer the dates..." to "...transmit to the Design Engineer within 10 working days following receipt thereof the dates...". This is in concert with Paragraphs 0114.4 E.2 and Paragraph 0114.4 1.2. 23. ARR9nd-ix--Q-,-PAgc2 of 2 f Note-qa six for resub�mittal of _ final Mats ) - Remove remark requiring a six month wait for resubmittal of Final Plat. Re sponse: Concur. Remove the note. 24. Para 1201.11 A.2 (References inspection fees for rehab of private ! vate features_ in public Why is there a separate inspection fee for driveways? This should fall under a building permit inspection. Response: The fee schedule relates to improvements discussed in Paragraph 1201.10 for alteration of existing utilities or infrastructure within City right-of- way. The alteration may fall under the jurisdiction of either the Public Works Department or the Community Development Department. 25. Para 2403.2 A (References requirement that all arterial streets shall be reinforced, concrete) - Reinforced concrete paving for arterial streets??? Res nse. Concur. All arterial street widening projects fall under the City's Ro Capital Improvement program, are designed by contract design engineers and constructed by the City. Change the first two sentences to read, "Concrete paving designs for arterial streets are based on geotechnical reports developed by the design engineer. Paving may be reinforced or plain concrete. Any reinforcement required shall be shown on the contract plans". 1 - 26. Para 2403.2 AA (References dowel bars for pavement loints) - 1/4" dowel. for 6" paving is large especially for longitudinal joints. Response: Allow V2" bars for 6" pavements _ 6 27. Para 2403.5 A. (References joints in curb and utters —requires expansion joints at 20' intervals. This is not correct. Response: Delete the first sentence related to 20®foot spacing and move the remainder of the paragraph to Paragraph 2403.5 C.l ., Curb and Gutter Expansion Joints, stating that joints will match pavement joints in concrete pavement and be spaced at 80'-1.20' for asphaltic concrete . 2& Para 2403.6 A.l (References reguircment for sidewalk sand bedding — delete requirement for sand under the sidewalk. Response: Disagree. Clay soils require an inert buffer for moisture control. 29. Para 2404.1 A.1 (References requirement for cylinder air content and slump every 50 CY) — change 50 cy to 100 cy. Response: Disagree. Test frequencies relate to about every 5 loads which is not considered excessive. 30. Para 2404.1 B.5_(References requirement for stability extraction and adation tests evel 000 S i' or 250 Tons — Can extraction and gradation tests and the HVEEM test be a requirement of the quality control program of the asphalt supplier in lieu of field testing. Response: Concur. Change wording to allow certification of stability and gradation/extraction by the producing plant. 31. Para 2404.2 A.1 (References requirement for field density tests every 200 feet) — subgrade tests every 300 feet instead of 200. Response: Disagree. Density tests every 200 feet is not considered excessive. 32. Para 2404.2 A.3 (References spacing for pavement core samples if re wired) — Specify reasons coring may be required. Response: Should field test specimens taken at the time of placement indicate a deficiency in strength or stability, cores may be taken by the contractor to verify the quality of pavement in place. 33. Para 2404.2 E.2 (References required compaction under structured — should not be testing required for compaction under sidewalks or driveways. Response: Concur. Add "sidewalks" to the paragraph. Driveways are already addressed. 34. Standard Detail STR T -24 Shows standard wood barricade with reflective to e — Can we get a barricade using readily available materials? i.e., reflective diamond signs on steel posts, etc. Response. Concur, partially. The standard has been revised to require 2"X8" stringers in lieu of 2"X10" which will match off -the shelf reflective tape. Posts may 4"X4". 35. Para 0302.3 G (References requirement for 1/101 foot drop across the manhole invert — losing 1/10th foot across manhole inverts takes up much needed fall for large subdivision. Response: Concur, partially. Change wording to require a 1/10th foot fall across manhole inverts with divergent angles from 45 to 90 degrees. 36. Section 1201 Public Works Administration — What criteria will address changes in the field (unforeseen site conditions) and assure prompt decisions by the city. Who should be the point of contact? Res once: Add Paragraph 1201.9 — "Unforseen Site Conditions (Changed Conditions) Should conditions be encountered during construction which change the work as designed or as proposed, the Developer, his design engineer or Contractor may propose alternate methods, processes or materials to accomplish the work. The Engineer shall review such proposals and render a decision of acceptance or rejection within five working days of receipt. Appeals to the Engineer's decision may be followed as presented in Paragraph 1201.8." 37. Para 0115.4 (References Engineering Reports for streets) — There is no design criteria for this. Response: Engineering Reports are required for permitting water and sanitary sewer extensions. The format is standard per the ®DEQ. The nature of geotechnical reports will vary depending upon the type of construction proposed, with no standard fonnat. The Engineer will evaluate the content and applicability. 38. Para 2404.1 A (References concrete testing frequency -- Testing frequency on concrete paving — Can the frequency be reduced after initial positive results are experienced? Response: Disagree, See response to Item #29. Paving operations in a subdivision do not last very long. The first cylinder break is at % days. Initial results should available as soon as possible. Reducing the testing frequency may alloy placement of a large quantity of deficient concrete. A CITY MANAGED FROM: ANA S'I AGG, P.E. PUBLIC WORKS DIRE cTOR SUBJECT, EAST 96T1 STREET NORTH AND NORTH 129"' EAST AVENUE INTERSECTION IMPROVEMENTS 2 DATE- April 7, 2005 BACKGROUND - On January 24, 2005, the City of Owasso received a request for additional payment in the amount of $415,260.00 as reimbursement for Change Orders, Performance Bonds, Statutory Bonds and Maintenance Bonds for the construction of improvements at E. 961h Street North and N. 1291h East Avenue by The Home Depot (see Attachment A). In conformance with the Development Agreement dated July 23, 2003, staff completed the review of the documents submitted on January 24, 2005 — and under previous covers — relating to a request for additional payment and recommended reimbursement in the amount of $211,491.03 (see Attachment B). No credit was given for Change Orders No. 2 and 10 ($85,480) because of lack of supporting documentation. However, staff agreed to reconsider reimbursement for such changes following the submittal of supporting documentations. CURRENT STATUS: On March 1, 2005, city staff received supplemental documents for Change Orders No. 2 and 10 relating to a request for additional payment in the amount of $152,196.00. Based on a thorough review of submitted documentation, staff denied the claim for additional payment (exceeding the previously approved $211,491.03 payment) as reimbursement for Change Orders, Performance Bonds, Statutory Bonds and Maintenance Bonds for the above referenced public improvement. A detailed explanation for denial of each claim is shown in Attachment C. E. 961h Street North & N. 1290' E Avenue Intersection Improvements Page 2 of 2 RE, COMMENDATION: It is recommended that reimbursement of costs in an amount not to exceed $211,491.03 be issued to Nome Depot by the City of Owasso following their written acceptance of the proposal. Such amount represents reasonable reimbursement for construction work performed which although not reflected in the contract documents was necessary to complete the intended design. ATTACHMENTS, A. HD Request for Additional payment ($415,260.00) B. City of Owasso Letter - dated Larch 15, 2005 C, City of Owasso better — dated April 4, 2005 Mr. Rickey Hayes Director of Economic Development City of Owasso P.O. Box 180 111 N. Main Owasso, Oklahoma 74055 Office: (918) 376-1518 Cell: (918) 629-6066 RE GFA #20020694 Owasso, OK Home Depot GFA #20040591 Owasso, OK Reimbursements Dear Rickey, Thank you for assistance and quick response in obtaining the reimbursements due to The Home Depot per the July 23, 2003, Development Agreement. Based on previous discussions and meetings (November, 2004), The Home Depot has delivered to the city change orders and an independent audit of the change orders in the amount of $402,922.00. The attached spreadsheet will explain the various change orders and corresponding work directives. Work directive "24soff'takes into account corrections noted (both additions and deductions) during the independent audit based on the contract between The Home Depot and JR Heineman Construction. These work directives were issued through WD Partners, Home Depot's architect, in conjunction with CH2M Hill, the City of Owasso's design engineer. The executed agreement calls for The Home Depot to be reimbursed for Performance Bonds, Statutory Bonds, and Maintenance Bonds (See. I and schedule 1). The cost of said bonds, per JR Heineman Construction, is as follows: Water Line $643.00 Sanitary Sewer $751.00 Storm Sewer $1,130.00 129th Maintenance Bond $9,814.00 �- M I Thank you in advance for your prompt attention to this matter. Please feel free to contact me if I can be of assistance or provide you with any additional information. I can be reached at 972.490.6036 or via email at rcoal-iLD,P-reciiber2farrow.com. Sincerely, GREENBERG FARROW ARCHITECTURE INC. Rusty A. Coan, PE Regional Manager 01 Letter 03.22.00 C:Oocuments And Settingski-cmdaughlinlocal SettingsUemporary Internet ResNOLKM(05-12-05 Attachment A.Doc 301 West 2 Av 'n ue P.O. Box 180 Owasso, OK 74055 March 15, 2005 Reference: East 96th Street North and North 129th East Avenue Intersection Improvements Development Agreement Dear Mr. Coan: us -42 1 �- ZILMU ti In conformance with the Development Agreement dated July 23, 2003, the City of Owasso has completed the review of the documents submitted on January 24, 2005 — and under previous covers — relating to a request for additional payment in the amount of $415,260.00 as reimbursement for ChanNe Orders, Performance Bonds- StatutoVp Bonds and Maintenance BTM,-, for the above referenced public improvement. Enclosed please find a Table detailing a comparison of actual construction cost for each of the change orders as calculated by Greenberg Farrow Architecture Engineering Development (GFAED), Yeo&Yeo Audit (HD) and the City of Owasso, respectively. Based on our review of the documents provided, the Public Works Department is prepared to recommend reimbursement of the following costs: Change Orders No. 7, 8, 9,16, 17 and 18 ................... $ 205,286.03 Performance, Statutory and Maintenance Bonds .......................... $ 6,205.00 TOTAL...................... ................................................................. $ 211,491.6 Aote that no credit was given for Change Orders No. 2 and 10 because of lack of supporting documentation. Credit for such changes will be considered by the City following the submittal of audited invoices. Reimbursement of costs will be issued to Home Depot by the City of Owasso following their written acceptance of our proposal. City staff is available to meet at your convenience to answer any questions you may have concerning our findings. Mr. Rusty A. Coan March 15, 2005 Page 2 of 2 Please do not hesitate to contact me directly at (918) 272-4959 should you disagree with our findings or wish to schedule an appointment to further discuss your invoice. Sincerely, OWASSO PUBLIC WORKS DFPARTMENT Ana C. Stagg, P.E. Public Works Director Enclosure cc: J.B. Alexander, Public Works Project Manager Rickey Hayes, Economic Development Director Ron Cates, City Attorney Rodney Ray, City Manager Tim Rooney, Asst. City Manager File City of Owasso E 96TH ST N AND N 129TH E AVE IMPROVEMENTS PROJECT Public Works Department 301 West 2nd Avenue TABLE 1 P.O. Box 180 CHANGE ORDER LOG Owasso, OK 74055 CO TITLE COMMENT GFAED HD AUDIT CITY OF ER LETTOWASSO 2 NO INFORMATION PROVIDED $ 76,493.00 $ 76,493.00 $ S-09OS SILICONE SEALANT CONTRACT DOCUMENTS DID NOT INCLUDE REQUIREMENT FOR $ 4 938.00 $ 4,938.00 $ 4,937.73 SILICONE SEALANT 7 S-170S LOWER 900 PAIR CABLE NECESSARY LOWERING OF TELEPHONE CABLE NOT NOTED IN THE $ 578.00 $ 578.00 $ 577.50 CONSTRUCTION PLANS NONE AUDIT CALLED FOR AN ADDITIONAL 5 % TO COMPENSATION FOR OHP $ 339.00 $ 339.00 8 S-110S SOIL REPLACEMENT REPLACEMENT OF UNSUITABLE ONSITE SOIL TO CONSTRUCT ROAD $ 19,285.00 $ 19,285.00 $ 19,285.00 S-180S LUMINARIES REPLACEMENT REPLACEMENT OF LUMINARIES WITH LED LIGHTS $ 3,219.00 $ 3,219.00 $ 3,220.14 S 190S ADDITIONAL, DRIVES THREE ADDITIONAL DRIVES REQUESTED FOR 9300, 9309 AND 9501 N _ $ 9,906.00 $ 9,906.00 129TH E AVE ADDITIONAL ROAD ENDS AHEAD SIGN REQUIRED FOR OWASSO- 9 S-21 ADDITIONAL ROAD SIGN EXPRESSWAY. BOLLARDS ARE NOT THE RESPONSIBILITY OF THE $ 1,612.00 $ 259.09 CITY NO INFORMATION PROVIDED $ 14,519.00 NO INFORMATION PROVIDED $ (4,613.00) S-200S ADDITIONAL WORK NO INFORMATION PROVIDED $ 14,584.00 $ 13,706.00 $ 10 —.. NO INFORMATION PROVIDED $ (5,597.00) 12 S-07 DELAY RESEQUENCING RESEQUENCING NECESSARY TO ACCOMMODATE DELAYS IN UTILITY $ 9,633.00 $ 9,633.00 $ RELOCATIONS. NOT THE RESPONSIBILITY OF THE CITY S-030S ADDITIONAL TRAFFIC ADDITIONAL PAVING FOR 96TH STREET BETWEEN OWASSO �$ LANE EXPRESSWAY AND N 129TH E AVENUE 39,025.00 $ 39,028.00 $ 39,027.62 S-040S WATER MARS RELOCATION OF 529 LF OF PIPING WAS UNNECESSARY (BULLETIN RELOCATION 9S). WATERLINE RELOCATION LIMITED TO 639 LFT IN LIEU OF 1168 $ 76,518.00 $ 76,518.00 $ 76,518.00 LFT S-050S ADDITIONAL STORM STORM SEWER AT OWASSO EXPRESSWAY. REMAINING CHARGES SEWER INCLUDED IN S-060S AND S-220S REDUNDANT $ 111,766.00 $ 111,766.00 $ 45,271.80 "60S TEMPORARY TEMPORARY PAVEMENT ADDITION NECESSARY TO MAINTAIN SAFE $ 46,227.00 $ 46,227.00 $ 46,227.00 13 PAVEMENT TRAVEL ALONG 129TH E AVE DURING CONSTRUCTION S-120S ADDITIONAL SIGNAGE SIGNAGE NECESSARY FOR SEQUENCING TRAFFIC FLOW CHANGE $ 4,620.00 $ 4,620.00 $ 4,620-00 S-130SREMOVAL OF NECESSARY TO REMOVE ADDITIONAL TEMP ROAD CONSTRUCTED ADDITIONAL TEMP PAVEMENT TO FACILITATE TRAFFIC DURING CONSTRUCTION $ 5,352.00 $ 5,352.00 $ 5,352.00 NECESSARY TO RECONSOLIDATE WITH AUDIT. AUDIT DEDUCTED $49,167.00 TO ACCOUNT FOR REDUNDANT TEMPORARY PAVEMENT $ (49,167.00) $ (49,167.00) CHARGE. COO DEDUCT ALREADY INCLUDED IN S-050S ADDED GENERAL ADDITIONAL GENERAL SERVICES BETWEEN 1/17/04 AND 3/13/04 DUE ICES TO PROJECT COMPLETION DELAY $ 28,094.00 $ 28,094.00 $ SADDITIONALTEMP ADDITIONAL TEMP PAVEMENT FOR NW &, SE CORNER OF 96THAND $ 10,907.00 $ 10,907.00 $ 10,907.OD 129TH [IPAVEMENT S INSTALLATION OF A LOWERING OF THE WATERLINE NECESSARY TO CONSTRUCT HD R VALVE DRIVEWAY WITHIN PUBLIC RIGHT-OF-WAY $ 5,696.00 $ 5,696.00 $ 5,696.00 NO INFORMATION PROVIDED $ (5,187.00) 17 S-080S WATER LINE RESTOCKING FEE FOR THE UNUSED 12-INCH WATER PIPE $ 2,244.00 $ 2,244.00 $ 2,244.00 RELOCATION AUDIT RESULTED IN A REDUCTION ON CHANGE ORDER NO. 2 18 REVISED CHANGE ORDER NO.2 BECAUSE OF OVER BILLING. EXCLUDED BECAUSE CO NO.2 WAS $ (6,554.00) $ (6,554.00) $ EXCLUDED DEDUCT FOR WATER DEDUCT SHOULD RESULT FROM REDUCTION IN LINEAR FEET OF RELOCATION PIPE FROM 1168 TO 639 $ (63,347.75) CHANGE OF CURB FROM 8- 3,840 LINEAR FEET OF CURBING WAS CHANGED FROM 8-INCH TO 6- INCH TO B INCH INCH TO CONFORM WITH CITY STANDARDS. CHANGE RESULTED IN $ (2,915.10) A REDUCTION OF 14.22 CYD OF CONCRETE REMOVAL OF AIR RELIEF AIR RELIEF VALVE WAS NOT INSTALLED AS SHOWN ON THE PLANS. $ (2,500.00) VALVE AT STA A CREDIT FOR THE EQUIPMENT AND INSTALLATION IS DUE TOTAL $ 402.922.00 $ 414,440.00 $ 205,286.03 L-AN April 4, 2005 Reference: East 9dh Street North and North 129'1'East Avenue Intersection Improvements Development Agreement V "I I. im No. 2 and 10 submitted on March 21, 2005 and relating to a request for additional payment in the amount of $152,196.00. Fn conformance with the Development Agreement dated July 23, 2003, and based on a thorough review of submitted documentation, the City of Owasso hereby denies your claim for additional payment (exceeding the previously approved $211,491.03 payment) as reimbursement for Change Orders, Performance Bonds, Statutory Bonds and Maintenance Bonds for the above referenced public improvement. A detailed explanation for denial of each claim is listed below: co Dese Amount 2 Water line $76,493.00 relocation 11�1 10-3-3 H-U=11 113MMM Q011 �1, �1KT=r.VW11jM- ]IM60110F i �i� City authorized no additional work relating to Additional work at the replacement of concrete. Inspection logs 10 south end of N, $13,706.00 indicate that work was constructed as shown on 129 th East Avenue the drawings. 15 General $46,231.00 City assumes no liability for an increase in Conditions construction time, Mr. Rusty A. Coan April 4, 2005 Page 2 of 2 Waterline replacement was reduced from 1168 Deduct for waterline $63,347,75 to 639 linear feet. Invoice should reflect a reduction in material and labor cost for such. City assumes responsibility for increase in Bonds $6,205.00 Performance Bonds, Statutory Bonds and Maintenance Bonds cost related to an increase in contract price of $205,286.03. TOTAL $152,196.00 Pursuant to our letter dated March 15, 2005, the City of Owasso is prepared to issue reimbursement to Home Depot in the amount of $211,491.03 following written acceptance of our proposal by an agent of Home Depot. City staff is available to meet at your convenience to answer any questions you may have concerning our findings. Please do not hesitate to contact me directly at (918) 272-4959 should you disagree with our findings or wish to schedule an appointment to further discuss your invoice. Sincerely, OWASSO PUBLIC WORKS DEPARTmA Ana C. Stagg, P.E. Public Works Director cc: J.B. Alexander, Public Works Project Manager Rickey Hayes, Economic Development Director Ron Cates, City Attorney Rodney Ray, City Manager Tim Rooney, Asst. City Manager File TO. THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- ANA STAGG, P.E. PUBLIC WORKS DIRE CTOR SUBJECT. ENGINEERING DESIGN SERVICES AGREEMENT DATE. April 7, 2005 BACKGROUND: In 2003, a hydrology study of the Silver Creek watershed (draining the Willows and the Bradfords at Silver Creek and the Nottingham Addition) was commissioned to address reported drainage problems in the Bradfords at Silver Creek. The report revealed that the stoimwater system serving the area is currently inadequate to properly convey and detain stormwater runoff. Explicitly, the study uncovered that the conveyance system and detention pond are both undersized to handle storms in excess of a ten-year frequency . To correct drainage system deficiencies, proposed solutions include diversion of the Willows storm sewer system to a new stormwater detention facility constructed immediately upstream from a 36-inch pipe located between the Bradfords and the Village subdivisions. The new pond would provide approximately 30 acre-feet of additional storage, adequate to detain storm runoff from a 100-year storm event. ENGINEERING SERVICES AGREEMENT: In November 2004, following council approval of funds for the construction of drainage improvements at Silver Creek in the amount of $300,000, city staff approved an Engineering 1 Meshek and Associates, "Silver Creek Addition Stormwater Drainage and Detention Analysis", March 17, 2004 Amendment No. 1 Silver Creek Drainage Improvements Page 2 of 2 Services Agreement with Meshek & Associates, Inc. for the design of Phase I of the recommended improvements (see Attachment A). The work included preparation of construction plans and specifications for upgrades to the existing conveyance system along North 141" East Avenue and construction of a new temporary detention pond to be located immediately north of The Village at Silver Creels (see Attachment B). On March 15, 2005, Council awarded a contract for construction of Silver Creek Improvements — Phase I — to Yocham Enterprises, Inc. (the apparent low bidder) in the total amount of $267,698.00. Construction of improvements is scheduled to start in April 2005. AMENDMENT NUMBER 1: On March 28, 2005, Meshek & Associates, Inc. submitted an invoice for $10,399.82 as Amendment No. 1 to the Agreement for the performance of additional design and survey work beyond that specified for Phase I of improvements (see Attachment C). The additional work was necessary as part of the easement negotiations for the construction of the temporary detention facility. The additional work included preparation of preliminary plans and legal descriptions for the ultimate pond size and location. Additionally, the work included the evaluation and hydraulic modeling of alternate storm frequencies (for mitigations purposes) to reduce pond size. FUNDING: Funding for this project in the amount of $300,000 is included in the Fiscal Year 2004-2005 Stormwater Division Capital Outlay budget (line item 01-370-54230). Supplemental funding in the amount of $3,000 is available in the Stormwater Management Fund. COMMENDATIONS: Staff recommends Council approval of Amendment No. 1 to the Engineering Services Agreement with Meshek & Associates, Inc. (Sand Springs, Oklahoma) for Silver Creek Drainage Improvements — Phase I in the total amount of $10,399.82. ATTACHMENTS: A. Project Map B. Engineering Services Agreement C. Amendment No. 1 2 The Agreement was in the total amount of $24,000 and did not necessitate Council approval. BY OME NOT IN is CONTELACA t i PKASE I 100 YEAR 'i WATER SURFACE "L6 . I *'POND 230 C4 4' Ls 1970 Nil! L4 ,gel 9 cRoss s Buw FUTURE ROADWAY 123 �7 UNITS OF DRAKAGE RESEM L.2 4 CI 242 IF 4- RM 2 1 PAVED DaCK 0 O.V 126 1Z Ll --------- --- A 1951 VA Dagm F-7 CONSTRUMON NOM UMD SPCT [�]DMAVATE CHANNEL AnA CUT SLOPES 3:1 MAX AND PLACE SOD. E]CONSTRUCT SLOPE WALL cuTLr mvcrun rlrl-plx F 1. W/ 120 LF OF 36- RCP. 923 [EGRADE TO DRAM. n4 OVrLET CHANNEL SIDE SLOPES = TO 4:1 6=, P.L AND PLACE SOD, [ECONSTRUCT CULVERT END 7RE4TZUE�NT. 61TER CVT EXISTING PIPE. ff]CONMRULT 8 M TO ROADWAY SUBGRMCE ER LM FOR DETENTION POND. COMPACT SOIL TO 95% sm- PROCTOR DENSITY AT 2% OF OnUUM 140iSTURE CONTENT. MWASTE EXCEM EXCAVATED SOIL TO BE USED AT THE D=RETKM OF THE ENGtHM. L-NE 11 DATA Le a utocr ,I CURVEDATA Aec tars. wmgcy�-- F1 DETAILED POND m SILVER DRAINAGE 1W MY OF OWASSO, Ola DEPARTUENT Of PURI R Reshek L"Oclates vaa vaa FINIFTY"JI, MYT �'- R,greement for Engineering Services for the City of Owasso, Oklahoma SilverCreek Stormwater Detention Facility THIS AGREEMENT, made and entered into this /Z - day of Ae2een"j�between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, Meshek & Associates, Inc., hereinafter referred to as ENGINEER; WIT'NESSETH: WHEREAS, CITY intends to construct a stormwater detention facility, hereinafter referred to as the PROJECT; and, WHEREAS,, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through Zoo 5- —. NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE QEPROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION and further described in Attachment E, FEE/MANHOUR BREAKDOWN which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All AGREEMENTFOR ENGINEERING SERVICE ABOC engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall riot be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer -generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall AGREEMENT FOR ENGINEERING SERVICE A.DOC be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. AGREEMENT FOR ENGINEERING SERVICE A.DOC 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $500,000, deductibles subject to approval. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 11 OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. 'TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended bIyaa juedproject, ENGINEER's contract rice and schedule shall be e uit dst. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, Inc. P.O. Box 636 20 West 2nd Street, Suite 200 Sand Springs, OK 74063 Attention: Janet K. Meshek, PE, CFM To CITY: CITY OF OWASSO, OKLAI IOMA P.O. Box 180 Owasso, Oklahoma 74055 Attention: F. Robert Carr, Jr. 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. AGREEMENT FOR ENGINEERING SERVICE A.DOC 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 2L APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and/or City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. AGREEMENT FOR ENGINEERING SERVICE A.DOC IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. Meshek & Associates, Inc. r Aft � 'L — Jan, t p. Meshek, PE, CFM Da J� APPROVED: City Clerk APPROVED AS TO FORM: City Attorney AGREEMENTBOC Engineering Se City of rv:o, Oklahoma \ zz, , MOUT SCOPE OF -PROTECT. The PROJECT shall consist of the preparation of construction plans and specifications for drainage improvements and a stormwater detention facility for the City of Owasso. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT A.DOC A 1 Ag Engineering Ser, City of Owasso, Oklahoma A 11 r Attachment 'lire services to be performed by the ENGINEER, Meshek & Associates, Inc., under this AGREEMENT will consist of the preparation of construction plans and specifications for a stormwater detention facility and appurtenant drainage improvements. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that the PROJECT will be designed and constructed in accordance with the City of Owasso design criteria and specifications for construction. B.I. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1.a) Ground Survey for topography and elevations of selected features B.1.b) Legal description of final "reserve" area B.1.c) Geotechnical analysis of soil and embankment requirements B.1.d) Meetings with City Engineers and affected landowners as required B. i.2) Preliminary hydrologic and h draulic design 13.11) Detention pond and revised storm sewer drainage system preliminary design B.1.g) Preparation of preliminary cost estimates to verify budget B.1.h) Final hydrologic and hydraulic design. B.Li) Detention pond and revised storm sewer drainage system final design B.1.j) Preparation of Contract Documents and Specifications 13.11) Preparation of Final Cost Estimates AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT B.DOC g_1 Engineering Services City of Owasso, SilverCreek Stormwater Detention ,,,e 7 RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Re-orts, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved gander this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate in writing a person to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing". C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. C.5 Construction Administration Phase Review and take appropriate action on contractor shop drawings and material submittals, and review of contractor pay estimates. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT C.DOC 1 COMPENSATION.The CITY agrees to pay, as compensation for services set forth in Attachment P, the following fees, payable monthly as each Phase of the work progresses, and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project, Attachment P, the total maximum billing including direct costs and subconsultant services shall be 25 000 which amount shall not be exceeded without further written authorization by the CITY. D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other professional consultants shall be compensated for at actual cost. D.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at $ 37 per mile. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.3. D.3.3 Any other direct costs shall be compensated for at actual cost. DA Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in D.2 and D3. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT D.DOC D 1 De5 Terminated Services, If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination as follows: D,5,1 For hourly services as presented in Dot, Deb Conditions of Pa memo Do6.1 Progz:ess payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENTand shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. D,6,2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT, Do63 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation, AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT D.DOC D 2 Hourly Rates For: Meshek & Associates, Inc. Amount ($/hour): E.1 Allowance for Office Work: Project Manager $85/hour Project Engineer $65/hour G1S Specialist $55/hour Staff Engineer $55/hour Engineering/CADD Technician $45/hour Field Engineering Technician $30/hour Survey Crew $100/hour Clerical $35/hour E.2 'Travel Expense: Total mileage traveled for field and office visits x $0.37/mile E.3 Reproduction costs: E.3.1 In-house reproduction Copies $ 0.20/each Prints $ 2.00/each 11 x 17 Color Prints $ 3.50/each Black and White Plots $18.00/each Color Plots $28.00/each E.3.2 Outside reproduction At Cost E.4 Miscellaneous expenses and fees• At Cost AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT E.DOC A 1 Schedule Attachment F. SCHEDULE. The schedule for the preliminary design and final design phases of the SilverGreek Stormwater Detention Facility project are provided as follows: FA. Surveying will be completed. by Wednesday, November 17, 2004 F.2 Preliminary design and preliminary probable construction cost estimate will be completed by Friday, December 3, 2004. F.3 Geotechnical Engineering will be complete by Friday, December 3, 2004 F.4 Final Design and final probable construction cost estimate will be completed by December 17, 2004. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT F - SCHEDULE.DOC F 1 Apr 08 05 08,.2Ga Meshek & Associates, Date: March 28, 2005 MESHEK & ASSOCIATES, fN'C Ma. Ana Stagg, Pubjjj; LVorkS L)irpCtor C -ity , of owasso PO Box 180 Owasso, Oklahorna 74055 RE: Silver Creek Detention Pond Phaie 11 Engineering -Services through 03/25/05 Invoice No. 050WA04-1 Principal Engineer GIS Mapping CADD Techffingr Tech 70 Q $ 38.46 per hour 18-50 $ 21.633 }per hour 39.5 (P $ 21.15 goer hour 1 1-5 0 % 14.35 per hour TOTAL Dverhead,@_ 142% SUBTOTAL Profit 0_ 5% P,O. Box 636- 20 W. 2nd Street, Suite 200 Sand Springs, OK 74063 918-241-2803 fax. 918-241-9245 wmv-meshekengr.com 2, 69ZZ) 400. 16 835.43 4,092.81 5,8 If 11 Y 8 $ 0,904.59, $ 495.23 AMOUN-1 DUE THIS INVOICE (212W05-3125/05). $ 10,399.82 WOWA04 Apr 00 05 00:2Ga Neshek & Associates, Inc. 918-241-9245 P.3 PROJECT. City of Owasso — Silver Creek Drainage Improvements Phase 2 Date: 3/28/05 Engineer, NAeshek & Associates City Project Manager: Ana StagglJoe Nurre Invoice Period. February 26, 2005 —March 25, 2005 sterns Corrl,Neted as, of 312,,15/0555 include; a Meetings with City Engineers and affected landowners a Revised preliminary hydrologic and hydraulic design for current concept o Expanded detention pond and additional storm sewer drainage systern conceptual design o Preparation of conceptual cost estimates for to verify budget Items to be completed in April at the direction of the pity: D Additional Surveying for legal descriptions o Legal description of the final expanded "reserve" area o Additional Meetings with City Engineers and affected landowners as required o Begin revised preliminary hydrologic and hydraulic design based on revised storm frequency for the mitigation portion. o Begin expanded detention pond and additional storm sewer drainage system preliminary design also based or) revised storm frequency for the mitigation portion. D Preparation of additional cost estimates for verification of revised sk3men, frequency for the mitigation portion. TO- THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM- MICHELE DEMPSTER HUMAN RE, SOURCE Dll-7LCTOR'�\ SUBJECT. FRATERNAL ORDER OF POLICE #149 (FOP) CONTRACT FISCAL YEAR 2005-2006 DATE: April 7, 2005 BACKGROUND: Oklahoma Statutes require mandatory collective bargaining between municipalities and Police/Fire bargaining units. Owasso's Police Officers are represented by the Fraternal Order of Police (FOP) Lodge #149; and Firefighters are represented by the International Association of Firefighters (TAFF), Local H-2789. Currently, the City has a negotiated two year agreement with the TAFF that expires on June 30, 2006. However, the City's FOP contract is due to expire on June 30, 2005; thus, negotiations with the FOP were required prior to that date. GOALS: The City and FOP teams conducted pre -negotiation meetings as early as January and began actual negotiations in February. The City's negotiation goals were to focus on a restructuring of the wage and pay plan in a manner that would allow us to compete in the municipal marketplace for outstanding recruits. Additionally, it was hoped that such a restructuring would give the City a better opportunity to retain good officers who would remain a part of our law enforcement team after their initial five to seven years of training. A secondary goal was to negotiate a beginning point for "performance based" pay so as to initiate what could well be a journey toward more reliance on a pay for performance model (such a model was achieved last year during firefighter negotiation). Finally, the achievement of a two year contract was also an established goal for the team. AGRE EMENT: Negotiations are now complete and a tentative agreement has been reached between the two parties. Based on our goals of becoming competitive, retaining our employees, gaining a performance base pay initiative, and securing a two year contract it appears that this years process was indeed a "win" for the City. However, it appears that the FOP is also considering the outcome as a positive one and a "win" for their membership. It can be said that the final results appear, in fact, to be a "win -win" agreement that meets the goals of both parties. COMPENSATION: This year's negotiations began with a review of a salary comparison of Tulsa, Broken Arrow, Norman, Edmond and Owasso. Even though these communities are larger than Owasso, it is believed that these are communities with whom Owasso should be compared. What was found was that Owasso's starting pay fell significantly below these four communities. However, as an officer's years of service increases the disparity between Owasso's pay and the comparison communities pay decreases. The same was found with the rank of Corporal and Sergeant. Even though the comparison communities paid more than Owasso the difference was not as significant as the difference at entry level. 'Therefore it was staff7s goal for the first year to focus on entry level wages, in order to increase entry level wages a pay package was proposed that included the following; ® A $2.21 increase in entry level pay. 'The significant increase in entry level is a result of two changes in the pay plan. First, the elimination of step 1, which is a non-Cleet certified officer. If the proposed contract is approved entry level will be the same for Cleet certified and non-Cleet certified officers. Second, the proposal includes a 13.2% increase in the entry level step. ® The across the board increase for the remaining officer steps range from 11.9% at one year of service to 2% at twenty-five years of service. Outside of entry level, the largest increases will be seen by officers between one and five years of service. Applying a varying across the board increase resulted in the difference between steps being reduced to 3.9% instead of 5%. ® Corporal pay increased from 2% to 9.6%, with the highest increases occurring at the lower end of the pay range. Sergeants and lieutenants received a 2% across the board increase. ® The overall cost increase of the first year compensation package is $ 123,478 representing an 8.5% increase over current appropriations. The second year of the contract focuses on re-establishing the 15% difference between Sergeant pay and Corporal pay. This resulted in an increase from 2% to 9.6% for Sergeants with a reduction of the percentage between Sergeant steps from 5% to 3.9%. The Lieutenant range is 5% above Sergeants with an increase from 1.5% to 6.8%. The Lieutenant steps also reduced fiom 5% between steps to 3.9%. The second year of the proposed contract includes a 2% across the board increase for Officers and Corporals. In addition to the increases in the pay plan, the second year of the proposed contract includes eliminating step increases at years 15, 20 and 25 and replacing them with step increases at years 13, 16, and 20. This resulted in passing Broken Arrow's current pay in all four ranges; officer, corporal, sergeant, and lieutenant. The overall cost increase of the second year compensation package is $82,506 representing a 5.2% increase over the first year. The proposed contract also includes language allowing the Police Chief to bring an experienced officer in at a step higher than entry level. This provision will allow the City of Owasso Police Department to competitively recruit experienced officers at a rate other than entry level. This will increase the chances of quality officers from other communities making the decision to become a part of the Owasso law enforcement team. PERFORMANCED LASED PAS' COMPONENT: In an effort to implement performance based pay within the police department a memorandum of agreement is proposed by the City and the Lodge providing for performance based pay, Officers will be eligible to receive a onetime performance pay of 1% or 2% of their base pay based upon their annual evaluation. This is a long awaited opportunity that could have a very positive impact on fixture labor negotiations. The Lodge should be commended for providing their members with an opportunity to carp additional pay based on performance. TERM F CONTRACT - The proposed agrccment is for a two-year period, The first year of the contract is effective July 1, 2005 through June 30, 2006. The second year of the contract, which would require ratification and Council approval prior to June 30, 2006, is effective July 1, 2006 through June 30, 2007. FUNDING: If the agreement is approved, funding for the contract will be required in FY 2005-06 and FY 2006-07. The increased cost to fund the contract for FY 2005-06 over FY 2004-05 is $123,478. The increased cost to fund the contract for FY 2006-07 over FY 2005-06 is $82,506. QUEST; Pending the results of discussions during the Council work session, the staff plans to recommend Council approval of the proposed FOP contract at the April 19, 2005 City Council agenda. ATTACHMENTS 1. Proposed Contract (distributed with the April 5, Council packet) 2. Salary Comparisons 3. Fiscal Year 2005-2006 Cost Analysis 4. Fiscal Year 2006-2007 Cost Analysis (comparison of 2004-2005 contracts) Entry Level Officer Certified Five Year Officer Holiday Pay in City Contribution Lieu of Time Maximum Clothing & Clothing Towards Off (not Education Equipment Cleaning & Employees 8% included in total Total Base Salary Longevity Pay Allowance Maintenance Contribution compensation) Other Compensation Tulsa 34,462 0 1,800 675 0 0 0 36,9371 Broken Arrow 32,404 0 1,500 600 0 0 120 34,6241 Norman 33,838 0 2,016 0 1,500 0 0 37,354 Edmond 31,666 0 2,580 0 1,500 0 0 35,746 Owasso 26,209 0 1,500 650 0 1,108 1,132 0 29,468 Proposal Year One 31,122 0 1,500 650 0 1,305 1,344 0 34,577 Proposal Year Two 31,744 0 1,500 650 01 1,330 1,371 0 35,224 Tulsa 43,983 576 1,800 625 0 CJ I i 0 46,984I Broken Arrow 38,898 500 1,500. 600 0 J 120 41,618 Norman 42,816 481 2,016 0 1,500 0 j 46,813 Edmond 44,074 500 2,580 0 1,500 0 0 48,654 Owasso 35,146 556 1,500 650 0 1,488 1,518 0 39,339 Proposal Year One 37,702 556 1,500 650 0 1,590 1,628 0 41,998 Proposal Year Two 38,458 556 1,500 650 0 1,621 1,6611 0 42,784 % of % of % of difference difference difference from from from Owasso Owasso Owasso Proposal Proposal Current Year One Year Two 25.35% 6.83% 4.86% 17z50% 0.14% -1 .70% 26.76% 8.03% 6.05% 21.31% 3.38% 1.48% 19A3% 11.87% 9.82% 5.79% -0.91% -2.73% 19.00% 11.46% 9A2% 23.68% 15.85% 13.72% (comparison of 2004-2005 contracts) Twenty -Five Year Officer Twenty - Year Officer Base Salary Longevity Maximum Education Pay Clothing & Equipment Allowance Clothing Cleaning & Maintenance City Contribution Towards Employees 8% Contribution Holiday Pay in Lieu of Time Off (not included in total compensation) Other Total Compensation Tulsa 53,462 2,880 1,800 625 0 0 01 58,767 Broken Arrow 47,717 2,000 1,500 600 0 0 120 51,937 Norman 50,089 2,405 2,016 0 1,500 0 0 56,010 Edmond 50,877 2,000 2,580 0 1,500 0 0 56,957 Owasso 44,771 5,558 1,500 650 0 2,073 1,933 0 54,552 Proposal Year One 45,660 5,558 1,500 650 0 2,109 1,972 0 55,477 Proposal Year Two 1 46 1,5001 6501 01 2,1451 2,011 0 56,425 Tulsa 53,462 2,880 1,800 625 0 0 0 58,767 Broken Arrow 47,717 2,000 1,500 600 0 0 120 51,937 Norman 50,089 1,924 2,016 0 1,500 0 0 55,529 Edmond 50,877 2,000 2,580 0 1,500 0 01 56,957 Owasso 44,771 4,446 1,500 650 0 2,029 1,933 0 53,396 Proposal Year One 45,660 4,446 1,500 650 0 2,064 1,972 0 54,3211 Proposal Year Two 46,572 4,446 1,500 650 01 2,101 2,011 0 55269 % of % of % Of difference difference difference from from from Owasso Owasso Owasso Proposal Proposal Current Year One Year Two 7:73% 5.93% 4.15% -4.79% -6.38% -7.95% 2.67% 0.96% -0.73% 4.41% 2.67% 0.94% 1U6% 8.19% 6.33% 2.73% -4.39% -6.03% 3.99% 2.22% 0.47% 6i67% 4.85% 3.05% Tulsa, Broken Arrow, Norman, Edmond, Owasso Comparlsor (comparison of 2004-2005 contracts) Maximum Corporal Pay (based on 25 years of service for longevity) Maximum Corporal Pay (based on 20 years of service for longevity) Holiday Pay in City Contribution Lieu of Time Off Maximum Clothing & Clothing Towards (not included in Base Education Equipment Cleaning & Employees 8% total Total Salary Longevity, Pay Allowance Maintenance 1 Contribution compensation) I Other 1 Compensation Tulsa 57,739 2,880 1,800 625 0 0 0 63,044 Broken Arrow 52,129 2,000 1,500 600 0 0 120 56,349 Norman N/A N/A N/A N/A N/A N/A N/Al N/A Edmond I N/A N/A N/A l N/A N/A N/A N/Al N/A Owasso 47,039 5,558 1,500 650 2,164 2,031 01 56,9101 Proposal Year One 48,017 5,558 1,500 650 -0 0 2,203 2,074 0 I 57,9271 Proposal Year Two 48,973 5,558 1,500 650 0 2,241 2,115 0 58,921 Tulsa 57,739 2,880 1,800 625 0 0 0 63,044 Broken Arrow 52,129 2,000 1,500 600 0 0 120 56,349 Norman N/A N/A N/A N/A N/A N/A N/A N/A Edmond N/A N/A N/A l NIA N/A N/A N/A N/A Owasso 47,039 4,446 1,500 650 0 2,119 2,031 0 55,754 Proposal Year One 48,017 4,446 1,500 650 0 2,159 2,074 0 56,771 Proposal Year Two 48,9731 4,4461 1,500 650 0 2,197 2,115 0 57,765 % of % of difference % of difference from difference from Owasso Owasso from Proposal Proposal Owasso Year One Year Two 10.78% 8.83% 7.00% -0:99% -2.72% -4.37% N/A N/A N/A N/A N/A N/A 13.08% 11.05% 9.14% 1,07% -0.74% -2.45% N/A N/A N/A N/A N/A N/A Tulsa, Broken Arrow, Norman, Edmond, Owasso Comparison (comparison of 2004-2005 contracts) Maximum Sergeant Pay (based on 25 years of service for longevity) Maximum Sergeant Pay (based on 20 years of service for longevity) Holiday Pay in City Contribution Lieu of Time Off Maximum Clothing & Clothing Towards (not included in Base Education Equipment Cleaning & Employees 8% total Total Salary Longevity Pay Allowance Maintenance Contribution compensation) Other Compensation Tulsa 62,274 2,880 1,800 625 01 0 0 67,579 Broken Arrow 58,284 2,000 1,500 600 0 0 120 62,5041 Norman 60,943 2,405 2,016 0 1,500 0 0 66,864 Edmond 61,062 2,0001 2,580 0 1,500 0 0 67,142 Owasso 54,441 5,558 1,500 650 0 2,460 2,351 0 64,609 Proposal Year One 55,531 5,558 1,500 650 01 2,504 2,398 0 65,7421 Proposal Year Two 56,3091 5,558 1,5001 6501 01 2,5351 2,432, 0, 66,551 Tulsa 62,274 2,880 1,800 625 0 0 0 67,579 Broken Arrow 58,284 2,000 1,500 600 0 0 120 62,504 Norman 60,943 1,924 2,016 0 1,500 0 0 66,383 Edmond 61,0621 2,000 2,580 01 1,500 0 0 67,142 Owasso 54,441 4,446 1,500 650 0 2,415 2,351 0 63,453 Proposal Year One 55,531 4,446 1,500 650 0 2,459 2,398 0 64,586 Proposal Year Two 56,309 4,446 1,5001 650 01 2,4901 2,432 01 65,395 % of % of difference difference % of from from difference Owasso Owasso from Proposai proposal Owasso Year One Year Two 4.60% 2.80% 1.55% -3,26% -4.92% -6.08% 3.49% 1.71% 0.47% 3.92% 2.13% 0.89% 6.50% 4.64% 3.34% -150% -122% -4.42% 4.62% 2.78% 1,51% 5.81% 3.96% 2.67% FOP 2005-2008 Proposal --Year One G S Hourly Hourly Cash Holiday Cash Total Increase Date T Hourly Longev. T Rate Longov. VVugos Allow. for Pay Uniform City Paid Pay for over of E Rate@ @ E @ @ for Fiscal Education 98 Allowance Pension Fiscal 2004-2005 Name Hire P 7/1/2005 0701/0Anniv. Anniv. Year Pay Hours $650.00 4.00% Year (Current) DeArmond.R 07/15/85 15 2379 1.90 20 24.98 2.08 5800625 800.00 2590.08 650.88 2430.05 8043097 4132.12 0.03% Sergeants: K|ahr 04/13/82 20 2378 2.30 20 2379 248 5804571 900.80 251424 1200M 2357.83 05017.77 404531 6.03% Brook 05/23/80 15 22.05 1.70 15 22.05 1.80 5415320 900.00 234720 050.00 2282.13 8025259 130020 221% Driver 10/10/91 10 21.57 1.30 10 21.57 1.40 50996.90 900.00 220512 050.00 2075.88 56827.85 1252.12 225% Cox, Burl 80/01/92 10 21.57 120 10 21.57 1.30 50802.15 900.00 2195.52 650.00 2808.09 5001575 1252.12 226% Denton.M 02/28/94 10 21.57 1.10 18 21.57 120 50409.92 600.80 2155.92 050.08 2042.80 55048.03 125212 229.& Corporals: Yount 12/20/04 20 2078 2.00 20 20.78 2.10 50753.53 900.80 218048 058.00 2000.14 5050015 4009,38 775'& Jnnes.D 03/2902 10 19.24 (.30 10 1924 1.40 4571722 128000 1881.44 850.00 1876.09 5142535 2552.40 522% Harper 07/01/97 7 18.52 070 7 18.52 0.80 42940.30 0.00 185472 650.00 17117.93 47171.01 2937.00 064% Jonen.G 07/27/97 7 10.52 070 7 18.52 0.80 4293240 1200M 185472 850.00 1785.30 4840250 293786 640% Officers: Edwards 02/25/84 20 1977 2.10 20 1977 220 48093.35 800.00 2108.12 650.00 1971,73 54024.20 3052.07 7.68% Cunningham 09/23/90 10 10.31 140 15 18.02 1.50 45217.53 900.00 1970.00 650D0 184470 5058311 3701.57 0.00% Mnzingo 0012/91 10 10.31 1.30 10 1831 140 43708.08 564.00 1892.16 1200.00 177415 49218.99 2432.00 520,% Cleveland 0908/91 10 18.31 1.30 10 1831 1.48 43773.19 900.00 199216 058.00 1796,93 49002.28 2432.00 5.22% Parsley 1103/91 10 10.31 1.38 10 18.31 1.40 43738.99 150000 108210 1200l0 188950 5014071 2432.00 5.10% DeAnnond.G 120104 10 10.31 1.00 10 1831 1.10 43054.39 432.00 1063.36 1200.00 173948 40289.83 3238.57 719% Pales 01/29/95 10 18.31 1.00 10 18.31 1.10 43010.80 0.00 180336 050/0 172076 47253.08 354910 0]2% Townsend 12/19/96 7 17.62 0.80 7 17.62 0.90 41065.53 1200.00 1777.92 650.00 169M2 46384.07 2769.11 6.35% Davis 0701&8 5 18.90 0.60 T 17.62 078 40725.36 0.00 1750.72 050.00 1029.01 44783.09 459013 1145% Barnes 07/20/98 5 10.96 00 7 17.62 8.70 40637.17 900.00 1758.72 650.00 1661.49 45607.38 4549.65 11.08% Latta 02/22/99 5 10.96 0.60 7 17.62 0.70 39629.98 408.00 1758.72 650.00 1603.92 44110.62 3984.56 9.93% Boatman 1101199 5 18.96 0.25 5 16.96 0.60 38772.97 492.00 1685.76 650.00 1570.60 43171.33 4127.49 10.57% Smith 0508/00 5 18.85 025 5 16.96 0.00 38332.12 900.00 1685.76 850.00 1570.08 42157.97 4895.82 12.80% Jobe 07/31K0 4 10.32 5 10.96 025 38094J7 120000 165216 650.00 157179 43168J2 5170.02 13.61% Funk 07/31/00 4 18.32 5 10.96 025 38004.77 1200.80 165210 050.00 1571.79 43168.72 5170.02 13.61% Hibbert 08/02/02 2 1512 3 1571 34005.03 900.00 1508.10 050.00 1428.32 39294.51 4894.50 14.50% Kitoh 08/0202 2 1512 8 1571 34800.03 1200.00 1500]0 050.00 1440.32 39600.51 4994.50 14.43% Pitt 0802/02 2 15.12 3 1571 54808.03 900.00 1500.10 650,00 1420.32 39294.51 4984.50 14.50% Wells 0802/02 2 1512 3 1571 34808.83 1200.00 1508.10 850.80 144832 39008.51 4984.50 1443% Rose 101702 2 15.12 3 1571 8453418 90000 150810 050.00 1417.37 3900971 5018.09 14.76% Landers 03/2103 2 1512 3 1571 33975.68 000l0 150816 05003 1395.03 38428.87 5067.92 1519% Woodruff 11/2804 EC 14.00 1 14.55 31040.81 1200l0 1390.80 858.00 1321.63 3840924 472527 14.91% Mobi 01/1005 NC 14l0 1 14.55 31898.38 600.00 1398.00 850.00 1291.86 35635.03 597110 20.13& S G Hourly Hourly Cash Holiday Cash Total \»«reaa* Date T Hourly Longev. T Rate Longev. Wages Allow. for Pay Uniform CityPaidPay for over of E Rate@ @ E @ @ for Fiscal Education 96 /g|mwunoe pension Fiscal 2005-2000 E D*Annund.R 07/1505 20 28.60 2.00 20 26.60 2.10 03791.55 900.00 2755.20 650.00 2587.60 7068441 4247.44 0.39% Sergeants: K|ahr 04y1302 20 25.33 2.40 20 2533 2.50 61891.43 000.08 2671.68 1200.00 2503.08 68906.76 3848.99 6.07% Brock 05/2300 10 24.37 1.80 10 24.37 1.90 58199.12 50080 2521.82 850.00 2363.96 64635.00 4382.41 7.27% Driver 1016/91 13 23.45 1.40 13 23.45 1.50 55398.50 900.08 239520 650.88 2251.04 01595.04 4707.08 0.39% Cox, Burl 0801/92 13 23.45 1.30 10 2345 1.40 55203.09 000.00 2395.00 650.00 2244.15 0138348 4767.68 8.42% Dentnn.M 02/2094 10 22.57 120 13 2345 1.30 53570.00 000.00 2370.00 650.80 2100.84 5936372 3415.00 0.1096 Corporals: Yount 12/20/84 20 22.03 2.10 20 22.03 220 53754�50 900.00 2326.08 650.00 2186.18 59818.85 3250.69 5.75% Jonon.D 03/2002 13 2040 1/40 13 2040 1.50 4851820 1200.00 210240 050.08 198873 5445032 3033.80 5.8096 Harper 070107 7 10.09 0.80 7 18.09 0.90 43993.17 0.00 1899.84 050M 175973 48302.74 1131.72 240% Jnnen.S 07/27/97 7 18.89 0.80 7 18.89 0.90 4397729 1200.00 1889.84 050D0 1807.05 4953422 113172 2.34% Officers: Edwards 02/25/84 20 20.95 220 20 20.05 2.30 5153879 808.00 2232.00 050.00 2085.55 57106.34 3082.14 571% Cunningham 09/23/00 13 19.41 1.50 16 20.17 1.60 47953.53 900.00 2089.92 850.00 1954.14 53547.59 2904.48 5.8096 Mozingu 08/12/91 13 1841 1.40 13 19.41 1.58 4045728 504.00 2007.30 1200.00 1880.85 52109.49 2889.50 5.87% Cleveland 0908/91 13 1841 1.40 13 1941 1.50 40440.79 900.00 2007.36 650.00 1893.03 5189178 2089.50 5.90% Parsley 1103/01 13 1941 1.40 13 1941 1.50 40400.59 1500.00 2007.30 1200.00 191620 5303021 2089.50 576% D*Annund.8 1201/94 10 18.08 1.10 10 18.68 1.20 44098.80 432.00 1988.48 1200DO 178127 49421.55 113172 2.34% Pales 01/29/95 10 10.08 1.10 10 10.08 120 4406377 0.00 198845 050.00 1762.55 48384.80 113172 2.40% Townsend 12/19/90 7 17.97 0.80 10 18.08 1.08 42902.74 1200.00 188828 850.08 170411 48408.13 2022.06 4.30% Davis 0701/98 T 17.97 070 7 17.07 0.80 4172571 0D0 1801.92 650.00 1069.03 45848.00 108359 2.42% Barnes 07/2098 7 17.97 070 7 17.97 0.00 4171411 980.00 1501.92 650.00 1704.56 48770.50 118321 2.55% Latta 02/22/98 7 17.97 070 7 17.97 0.80 41581.55 408.00 1801.92 650.00 1681.98 45193.48 2072.00 4J0% Boatman 11/01/99 5 17.30 0.60 7 17.97 0.00 40777B2 482.00 1782.72 050.00 105079 45353.33 2182.01 5.05% Smith 050000 5 17.30 8.80 7 17.97 0.00 48808.56 900.00 1702.72 050.00 1636.34 44977.68 1019.60 4.22% Jobe 07/3100 5 17.30 025 5 1730 0.00 39727.58 1200.00 171040 658.00 1037.10 44833.08 176430 4.09Y6 Funk 8781/00 5 17.30 025 5 17.30 0.60 3972738 1200.80 1718.40 050.00 163710 44933.08 1784.38 4.09% Hibbert 080202 3 10.02 4 16.05 30009.08 900.00 159848 650M 1511.59 41549.02 2255.31 5.74% Kituh 0802/02 3 16.02 4 16.65 30889.83 1200.00 159840 650.00 1523.59 41861.82 2255.31 5.69% Pitt 08/0202 3 10.02 4 10.65 30009.03 000.00 1508.40 850D0 1511.59 41549.82 2255.31 574% VVa||u 000202 3 16.02 4 16.65 36889.03 1200.00 1598.40 050.00 1523.59 41861.02 2255.31 5.09% Rose 10/1702 3 10.02 4 10.05 30597.42 900.00 1598.40 650.00 1489.90 41245.72 2230.01 5.73% Landers 03/2103 3 10.02 4 18.65 36001.80 900.00 1508.40 050.00 1476.04 40625.50 2196.03 572% Woodruff 11/2804 1 14.84 2 15.42 33747.34 1200.80 1480.32 850.00 1397.80 38475.55 2066.31 5.68Y6 MuUi 01/1005 1 14.84 2 15.42 33595.03 600.80 148032 050D0 1307.00 37693.15 205012 570% TO. THE HONORABLE MAYOR AND COUNCIL, CITY OF OWASSO FROM. JULIANN M. STEVENS ADMINISTRATION SUBJECT, PRIVATE SECURITY ALARMS DATE. APRIL 8, 2005 BACKGROUND Councilor Gary Cochran has requested this item be placed on the April 12, 2005 Council Mork Session Agenda in order to discuss an increasing number of false security alarm activations, TO. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROMa JULIANN M. STEVENS ADMINISTRATIVE ASSISTANT SUBJECT: IFY 2005-2006 BUDGET STATUS DATE. Aprfl 8, 2005 BACKGROUND: The City Manager will provide a FY 2005-2006 budget status report to the City council at the Council Worksession Meeting on Tuesday, April 12, 2005.