The URL can be used to link to this page

Home My WebLink About2006 20_Authorize Mayor to negotiate with ODOT_2006.08.15WHEREAS, it appearing reasonable and necessary for the CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, to execute a Right -of -Way, Public Utility and Encroachment Agreement in connection with the construction of a public project known as STP- 17213(108)UR, J/P 17760(04) Const.,(03) Util., (02)R/W, in accordance with the tenns and tenor of 69 O.S. 1991, Sections 1205, 1206, 1401 and 1403. NOW, THEREFORE, DE ITI RESOLVED by the CITY OF OWASSO, TULSA COUNTY, OKLAHOMA sitting in regular session that such contract be entered and that a copy of same be hereto attached and made a part hereof by reference, all as provided by law. ., 0_ 6"n. ,f alt`- Fi'.f.N�YAL 2 SUE, �.v ATTEST r Sherry Bishop, City Cl k, APPROVED AS TO FORM: any- Julie Lombardi, City Attorney ADOPTED this 15t11 day of August, 2006 §r _. ' t 1 Stephen Cataudella, Mayor TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: .. CITY ENGINEER .: JIVIM DATE: August 11, 2006 The project, originally approved under the Oklahoma Department of Transportation (ODOT) Local Government Program, calls for the widening and signalization of the intersection at E. 86th Street North and N. Mingo Road, complete with new sidewalk, curb and gutter and drainage improvements. Although originally programmed for construction under the 1998 Bond, the work was delayed for several years to allow for the completion of E. 76th Street North and US Highway 169 Interchange, E. 86th Street North and Main Street Intersection and E. 76th Street North Widening. Engineering design, first initiated in 1999, resumed in July 2005 and was completed in June 2006. The project is scheduled to advertise for Bids in November 2006 for a construction start date in January 2007. Funding for this project has been transferred from the ODOT Small City Urban Program to the INCOG Transportation Improvement Program. In order to secure this funding two agreements with the Oklahoma Department of Transportation — "Right -of -Way, Public Utility and Encroachment Agreement" and "Project Maintenance and Funding Agreement" — as well as associated authorizing resolutions must be approved by Council. RIGHT-0 HMENT AGREEMENT° This Agreement outlines all responsibilities of the City of Owasso and ODOT with regards to ROW before, during and after construction. Regarding the project ROW, the Agreement provides that the City will: ® grant right of access to ODOT and its contractors, remove all encroachments, prohibit parking, ® comply with driveway standards, ® acquire and maintain all ROW be responsible for relocating all utilities, and ® locate, construct and maintain for the duration of the Project any necessary detours Other provisions state that the City will regulate traffic and maintain the traffic control signals. Page 2 ODOT Project Agreements and Authorizing Resolutions 86`x' Street North & Mingo Road Intersection Right -of —way acquisition for this project was completed by Autumn of 2002 during an earlier design phase for this Project. No additional acquisition is required based on the subsequent redesign. Utility relocation for the project is currently underway. Other provisions of this agreement are part of typical City of Owasso practice for Capital Improvements projects of this nature. PROJECT AGREEM ENT (PROJECT MAINTENANCE AND FUNDING AGREEMENT)m ODOT has prepared a Project Agreement identifying responsibilities of the City of Owasso and ODOT on this project. This Agreement provides for the conditions for disbursement of Federal - aid Surface Transportation Program funds under INCOG's Transportation Improvement Program. Key provisions of this Agreement include: City of Owasso • official plan development and approval • compliance with Title III of the Americans with Disabilities Act • meeting all requirements of the Environmental Protection Agency for storm water runoff on this project • further provisions regarding parking, signage and traffic control devices including the disposition of traffic signals no longer needed during the anticipated design life of the project • traffic regulation and control • maintenance of drainage systems, curbs, driveways and right-of-way • maintenance of the right-of-way free from encroachment • construction, repair and maintenance of any detour required during the construction of this project Oklahoma Department of Transportation • construction contract advertisement, bidding and administration • project supervision and administration Costs of construction arc divided, whereby Federal -aid Surface Transportation Program Project Funds will provide 80% ($1,235,200.00) of the estimated project cost of SI,549,859.00. Resolution 2006 -21 states that the City of Owasso will agree to the provisions of the Project Agreement and will agree to provide 20% ($314,659.00) of the estimated project cost in order to complete the funding of the project. An invoice for the City of Owasso share of $314,659.00 has been submitted by ODOT. In order for the project to proceed as outlined, all funds committed to the project arc to be in- place; therefore, the City of Owasso share is requested to be paid at this time. Page 3 ODOT Project Agreements and Authorizing Resolutions 86th Street North & Mingo Road Intersection FUNDING: Funding for this project is provided in FY 2006 -2007 Capital Improvements Fund, Line Item 40- 300 -54210 -013. RECOMMENDATIONS: Item 1: Staff recommends Council approval of Resolution No. 2006 -20 and authorization for the Mayor to execute the Right -of -Way, Public Utility and Encroachment Agreement between the Oklahoma Department of Transportation and the City of Owasso for the East 86th Street North and Mingo Road intersection improvements (Project Number STP- 172B(108)IG). Item 2: Staff recommends Council approval of Resolution No. 2006 -21 and authorization for the Mayor to execute the Project (Project Maintenance and Funding) Agreement between the Oklahoma Department of Transportation and the City of Owasso for the East 86th Street North and Mingo Road intersection improvements (Project Number STP- 172B(108)IG). Item 3: Staff recommends Council approval for payment of an invoice from the Oklahoma Department of Transportation in the amount of $314,659.00 for the City of Owasso share of estimated costs in the East 86" Street North and Mingo Road intersection improvements (Project Number STP - 172B(108)IG). AT`rAC>EIMENTS A. Resolution No. 2006 -20 B. Oklahoma Department of Transportation Right-Of-Way, Public Utility and Encroachment Agreement C. Resolution No. 2006 -21 D. Oklahoma Department of Transportation Project ( Projcct Maintenance and Funding) Agreement E. Oklahoma Department of Transportation — Division Invoice No. 17760(04)