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Home My WebLink About2005.03.15_OPWA AgendaKTWTI L93 ILA WMAXEre Lei E N TYPE OF MEETING: Regular DATE: March 15, 'LOOS TIME: 6:30 p.m. PLACE: Council Chambers, Old Central building 109 N. birch Notice and agenda filed in the office of the City �Clerk and posted at City lull at 5:00 p.m. o Friday, March 11, 2005. Aliann M. Stevens, Adrrinistrative Assistant — 1. Call to Order Chairman Kimball 2. Flag Salute 3. boll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the March 1, 2005 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4-B HAAgendas \OP W A \2005 \0315.doc Owasso Public Works Authority March 15, 2005 Page 2 5. Consideration and appropriate action relating to a request for Trustee approval of a supplemental appropriation in the amount of $67,000 to the OPWA Fund, Mr. Ray Attachment #5 Staff will recommend Trustee approval of a supplemental appropriation, increasing expenditures in the amount of $67,000 from the OPWA Fund balance in order to fund the installation of water and sanitary sewer lines to serve the new YMCA Facility being constructed at Rayola Park. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. H:\Agendas \OP WA\2005\0315. do c OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 1, 2005 The Owasso Public Works Authority met in regular session on Tuesday, March 1, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, February 25, 2005. ITEM 1. CALL TOO ER Chairman Kimball called the meeting to order at 6:49 p.m. ITEM 1 FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3, ROLL CALL A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Ronald Cates, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 15, 2005 Regular Meeting B. Approval of Claims Mr. Colgan moved, seconded by Mr. Cataudella, to approve the OPWA Consent Agenda with claims totaling $609,762.56 and payroll claims totaling $50,259.47. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. Owasso Public Works Authority Mono ITEM 6, REPORT FROM OPWA ATTORNEY ITEM 7. NEW BUSINESS Mono Tufam Mr. Cochran moved, seconded by Mr. Thoendel, to adjourn. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:50 p.m. Pat Fry, Minute Clerk N March 1, 2005 Susan Kimball, Chair VENDOR DESCRIPTION AMOUNT VVALMARTC0KdMUN|TY C0FFEEMAKER 30.42 OFFICE DEPOT OFFICE SUPPLIES 21.70 LOCKE SUPPLY HALOGEN LIGHT 76.00 VVAL-MART C0MK8UN|TY SUPPLIES 5.91 CULL|GANOFTULSA BOTTLED WATER 22.44 SOUTHWESTERN BELL PHONE USE 241.62 SOUTHWESTERN BELL PHUNEUSE 245.68 SOUTHWESTERN BELL PHONE USE 11.39 ASCE DUEG-sTAGG 148.00 ADMINISTRATION DEPT TOTAL OFFICE DEPOT OFFICE SUPPLIES 4130 , MID-AMERICA COLLECTION COLLECTION SERVICES 233.61 D|NK|NS.TYRC)NE METER READINGS 555.75 MEYER.KdARK METER READINGS 710.10 DL|NGH0U8E. DAVID R. METER READINGS 861.90 K1CLAURiN.OSCAR METER READINGS 523.20 ARR|NGTON.TOM METER READINGS 127.35 BALC|GER. KATHLEEN A METER READINGS 120.15 UTILITY BILLING DEPT TOTAL TRIAD PRINTING PUBLIC NOTICE 480.00 LOVVESCOMPAN|ES FENCE POST 5420 WATER PRODUCTS METER SETS 4'014.99 ATVV{)ODQ TROVVELL 4.98 UN|F|RSTCORPOR/\7ION UNIFORM RENTAL 28.83 GEORGE & GEORGE SAFETY UN|FDRM8/PRDTCLDTH|N6 20.50 GEORGE & GEORGE SAFETY UNiFDRK8S/PROTCLOTH|NG 48.48 APAC SERVICE CENTER ASPHALT 99.84 UTILITY SUPPLY REPAIR SUPPLIES 24.10 WATER PRODUCTS LEAK REPAIR SUPPLIES 1.011.35 WATER PRODUCTS METERS 1.119.00 CITY GARAGE CITY OFDVVA@SO VEH|CLEKdA|NT 1.242.57 FUELMAN FUEL 832.23 AJVVO0DS RATCHET 11.05 HOLLOWAY, UPD|KE AND BELLEN WATER FEASIBILITY STUDY 10.400.00 BAKERS TRENCHING BORING/NEW SERVICE 875.00 EQUIPMENT ONE RENTALTRACHDBHOSES 438.03 METROCALL 01/05 USE 83.42 WATER DEPT TOTAL WAL-MART COMMUN|TY OPERATING SUPPLIES 3.84 - LOVVESCOMPAN|ES BATTERIES 55.90 8RENNTAG-SOUTHWEST CHEK4|CAL8/P0LYMER 1.046.50 UN|F|RSTCORPORAT|ON UNIFORM RENTAL 29.80 UN|F|RSTCORPORAT|ON UNIFORM RENTAL 41.05 UNIF|RSTC0RPORAT|ON UNIFORM RENTAL 28.83 VENDOR DESCRIPTION AMOUNT GEORGE & GEORGE SAFETY UN|FDRMS/PRDTCL0TH|NC9 20.50 GEORGE & GEORGE SAFETY UN|FORMS/PROTCLOTH|NQ 20.50 GEORGE & GEORGE SAFETY UNiFORM0PRCT CLOTHING 48.48 B&BELECTRIC PUMP REPAIR 152.00 GRA|NGER C8NTACTBLDCK/SW\TCH 3528 CROW BURL|NGAME POWER BELT 8.50 LOVVESCOMPAN|ES PVC COUPLING 11.82 FUELMAN FUEL 137.48 JENK\NS, DAVID AND ASSOC. LA8ANALYSi@/REPORT 400.00 HUTHER&ASSOCIATES B|UK8DN|T(]R\NG 1.185.00 GREEN COUNTRY TESTING AK4K80N|ATEST|NG 320.00 GREEN COUNTRY TESTING AMMONIA TESTING 120.00 THE UPS STORE UPS SHIPPING 43.17 BRADLEY WELDING FABRICATE BRACKETS 70.00 SOUTHWESTERN BELL PHDNEUSE 88.05 SOUTHWESTERN BELL PHONE USE 03.35 k4ETR0CALL 01/05 USE 21.30 SOUTHWESTERN BELL PHONEUSE 10.41 VVVV TREATMENT PLANT DEPT TOTAL 4'770.00 LOVVESCOMPAN|ES SAW BLADES 21.88 UN|F|RSTCORPORAT|0N UNIFORM RENTAL 53.80 UN|F|RSTCORPDRAT|ON UNIFORM RENTAL 56.86 GEORGE & GEORGE SAFETY UN|FOR&4S/PROTCLOTH|NG 48.48 CARLTON'BATESC0&1PANY C0NTROLPANEL 388.83 LOVVESCOK4PAN\ES B0LT88NASHER 83.25 WATER PRODUCTS LAKAPHOLELiD 25.00 CARLTDN-BATES COKXPANY ALTERNATOR 27789 FAIRBANKS MORSE PENTAIR PUMP GROUP MECHANICAL SEAL 280D0 HAYNEGEOU|PMENT MECHANICAL SEAL 803.30 CITY GARAGE CITY OFOWA8SO VEH|CLEK4A|NT 29.38 FUELW1AN FUEL 823.32 LOVVESCOMPAN|ES DRILL BIT/MASONRY ANCHOR BOLTS 57.98 VERDIGRIS VALLEY ELECTRIC LIFT STATION USAGE 85.10 AMERICAN HOSE &SUPPLY REPAIR PARTS 9.67 EQUIPMENT ONE RENTAL,ROTARYHAKXKiER 20.00 SOUTHWESTERN BELL NON-PLEXAR-3718853 51.10 SOUTHWESTERN BELL NON-PLEXAF-3715244 51.30 METROCALL 01/05 USE 35.80 SOUTHWESTERN BELL NON-pLEXAF-3710408 50.62 WASTEWATER DEPT TOTAL �.512J8 CROW BURL|NGA/NE AIR TOOL OIL 3.99 UN\F|RSTCORPORATION UNIFORM RENTAL 24.76 UN|F|RSTCORPORATiDN UNIFORM RENTAL 29.28 GELLCO SAFETY SHOES BOOTS-HOO7GCRAPER 107.98 GEORGE & GEORGE SAFETY UN|FORkXG/PROTCLOTH|NG 20.50 GEORGE & GEORGE SAFETY UN|FORMS/PRDTCL0TH|NQ 48.48 CITY GARAGE CITY OFOYVASSO VEH|CLEMA|NT 2.50823 FUELMAN FUEL 2.285.42 VENDOR DESCRIPTION AMOUNT GRA|NGER WASHER/RIVETS 62.86 VVALW1ARTCUMMUN|TY RATCHB7DR|LLB|TS 31.02 NATIONAL POWER WASH VEHICLE WASHING 123.80 SOUTHWESTERN BELL PHONE USE 17.61 SOUTHWESTERN BELL PH0NEUSE 18.07 K8ETROCALL 01/05 USE 2848 US CELLULAR CELL PHONE USE 52.50 REFUSE DEPT TOTAL -------- _'_. ._. UN|FiRsFCDRPURAT|(JN UNIFORM RENTAL 8.80 UN|F|RSTO0RPORAF|ON UNIFORM RENTAL 0.80 SOUTHWESTERN BELL PHONE USE 17.01 SOUTHWESTERN BELL PHONEUSE 18.08 WASTE MANAGEMENT TIPPING FEES 2.870j6 RETAIL DATA SOLUTIONS OASHREG|STER/|NTERFACE 176559 RECYCLE DEPT TOTAL 4'493.04 OPVVA OPERATING FUND TOTAL 4252351 �� CRAVVFORD& ASSOCIATES PC Q7&98 BOND DEFEASANCE 4000.00 OPgVA SALES TAX FUND TOTAL 400000 �� (JPWAGRAND TOTAL 4852351 �� OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 3/5/20j OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billing 0.00 4,043.32 Wastewater 294.23 11,040.31 ........... � ®R "I ..... ...... --- TO: THE HONORABLE MAYOR AND COUNCII. CITY OF OWASSO FROM- TIMOTHY Ida LOONEY ASSISTANT CITY MANAGER SUBJECT: SUPPLEMENTAL APPROPRIATION REQUEST YMCA UTILITIES DATE: March 1, 2005 BACKGROUND: The City of Owasso, in partnership with the YMCA, has tentatively agreed (pending City Council approval) to provide site utilities for a new building to be constructed in the parking lot immediately east of the existing facility (see attached site plan). The City will, if authorized, design and construct new water and sanitary sewer lines for the new building and also assure current utilities to the existing buildings remain in service during construction of the new building. The YMCA is expected to award the new building construction contract in March 2005. The existing sanitary sewer line extends under the "foot print" of the new building. Also, the new building construction contract specifies that the contractor, as the first order of business, construct a portion of the new parking lot to serve patrons during construction. This portion of the parking lot overlays a major portion of the proposed new water line. It is for these reasons that the completion of these improvements be accomplished prior to construction of the new building foundation and parking lot. PROJECT FUNDING: The estimated amount required to fund the work is approximately $67,000 (see attached Engineer's Estimate). The Public Works Department FY04 -05 budget contains no provision for construction of the YMCA utilities. In order to accomplish this work, a supplemental appropriation is requested. There are sufficient funds available in the OPWA Fund balance for the appropriation. The YMCA organization is currently in the process of obtaining additional funds for the construction of this project. That amount is approximately $300,000. It is the opinion of staff that the City should assist this effort by performing the above referenced site utilities. REC®MMENDA"TI ®NS Staff recommends Council approval of a supplemental appropriation, increasing expenditures in the amount of $67,000 from the OPWA Fund balance in order to fund the installation of the YMCA water and sanitary sewer lines. ATTACHEMENTS 1. Site flan I Engineer's Estimate Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com r t YMCA UTILITIES WATER LINE PHASE:' MiA16�112tzjzl Item 1 2 Description 16" PVC Pipe, LF 6" Valve, EA Quantity 510 3 Unit Price $25 $500 Cost 12,750 $ 1,500 3 Fire Hydrant Assembly w/Valve 1 $2,000 $ 2,000 41, Temporary Barrier Fence, LS 1 $1,500 Subtotal $ 1,500 $ 17,750 Contingency, 20% Total, Estimate, Ph 1 $ 3,550 $ 21,300 Item I - Pipe in place. Includes excavation, bedding, compacted backfill and testing WATER LINE, PHASE 11 Engineer's Estimate Item_— Description Quantity Unit Pr_ice____ Cost 1 6" PVC Pipe, LF 300 $25 $ 7,500 2 --- - -------- ___ 6" Valve, EA -w—Nalve—__2 1 $500 $ 500 3 Fire Hydrant Assembly $2,000 $ 4,000 4 3" Meter Vault, EA 1 $4,000 $ 4,000 5 4" Potable Water Line Ext., LF j 65 $15 $ 975 6 6" Fire Line Extension, LF 70 $ 1,750 7. 1-1/2" Irrigation Line Ext., LF 15 $10 $ 150 8 3" Compound Water Meter, EA 1 $1,800 1,800 9 1-1/2 Irrigation Water Meter, EA 1----$350 $ 350 Subtotal $ 21,025 Contingency, 20% $ 4,205 Estimate, Ph 11 $ 25,230 Item I - Pipe in place. Includes excavation, bedding, compacted backfill and testing SANITARY SEWER Engineer's Estimate - Confirmed Quote for—System (T&S Plumbing, Collinsville) 19,000.00 1 Construction Staking 1,000.00 TOTAL ESTIMATE, YMCA UTILITIES $ OWASSO PUBLIC WORKS DEPARTMENT Engineering Division February-05