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Home My WebLink About2005.02.15_OPWA AgendaTYPE OF MEETING: Regular DATE: February 15, 2005 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall ,at 5:00 p.m. on Friday, February 11, 2005. 7 JPliann M. Stevens, Admrn�strative Assistant 1. Call to Order Chairman Kimball 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the February 1, 2005 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #4 -B H:AAge dasV0PWAA2005V0215.doc Owasso Public Works Authority February 15, 2005 Page 2 5. Consideration and appropriate action relating to a request for Trustee approval of a Refuse Collection Vehicle purchase and authorization of payment. Ms. Stagg Attachment #5 Staff will recommend Trustees approve the purchase of a Refuse Collection Vehicle from McNehus Tiuck & Manufacturing, Co. of Hutchins, Texas, in the amount of $148,479 and authorization of payment. 6. Report from OPWA Manager. i. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. H:\Agendis \OP WA \2005 \02I5Aoc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 1, 2005 The Owasso Public Works Authority met in regular session on Tuesday, February 1, 2005 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5;00 p.m. on Friday, January 28, 2005. ITEM 1, CALL TO ORDER Chairman Kimball called the meeting to order at 7041 p.m. ITEM 1 FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT SENT` Susan Kimball, Chair Craig Thoendel, Vice Chair Steve Cataudella, Trustee Gary Cochran, Trustee Brent Colgan, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Ronald Cates, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT D. A. Approval of Minutes of the January 18, 2005 Regular Meeting B. Approval of Claims Mr. Colgan moved, seconded by Mr. Cataudella, to approve the OPWA Consent Agenda with claims totaling $311,527.65 and payroll claims totaling $48,500.04. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5-0. Owasso Public Works Authority February 1, 2005 ITEM 5. CONSIDERATION AND APPROPRIATE .. REQUEST FOR TRUSTEE APPROVAL IMPROVEMENT AGREEMENT BETWEEN THE OWASSO PU13LIC WORKS AUTHORITY AND TYANN DEVELOPMENT COMPANY, INC. Mr. Colgan moved, seconded by Mr. Cataudella, for Trustee approval of an Infrastructure Improvement Agreement for public street and related improvements between the City of Owasso and Tyann Development Company, Inc. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: done Motion carried 5 -0. None ITEM 7. REPORT FROM OPWA ATTORNEY 'Ll None "pill I 1 Mr. Cochran moved, seconded by Mr. Cataudella, to adjourn. YEA: Cataudella, Cochran, Colgan, Kimball, Thoendel NAY: None Motion carried 5 -0 and the meeting was adjourned at 7 :50 p.m. Pat Fry, Minute Clerk op Susan Kimball, Chair VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DEPOSIT REFUND 0.38 REFUND TOTAL OFFICE DEPOT OFFICE SUPPLIES 19148 OFFICE DEPOT OFFICE SUPPLIES 8180 OFFICE DEPOT OFFICE SUPPLIES 3523 W0RDCD K8 OFFICE SUPPLIES � 2440 BAMSCLU8 SUPPLIES � 8074 VO4L-MART CLEAN|N{�SUPPLIES 14'4O CULL|GAN0FTULSA BOTTLED WATER 1522 |KC)NOFFICE SOLUTIONS COP|ERK�A|NT � 702B SOUTHWESTERN BELL PHONE USE � DKLA STATE BOARD ENGINEERING CENTER L|CENSERENEVVAL-STAGG 2133 AMERICAN PUBLIC WORKS ASSOC WEMBERSH|PFEE-STAGG 10000 12200 ADMINISTRATION DEPT TOTAL K4CLAURIN.DSCAR METER READINGS 24540 ARR|NGT0N.TOM METER READINGS 12870 OL|N6HOUSE. DAVID R. METER READINGS 50550 MEYER.MARK METER READINGS 40880 D|NK/NS.TYRONE METER READINGS 35505 BALG|0ER. KATHLEEN A METER READINGS 12825 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 98113 UTILITY BILLING DEPT TOTAL HACHCOK4PANY FLUOR|DE/CHLOR|NETEST|NG 8300 MILL CREEK LUMBER &SUPPLY MA|NT8UPPL|ES 1998 WATER PRODUCTS METER SET SUPPLIES 67850O UN|RR8TCORPORAT|ON UN|F0RK4S/PR0TCLOTH|N- � ' ' 80O0 GELLCO SAFETY SHOES 8OOTS'DUGAN ' 13000 GELLC0 SAFETY SHOES BOOTS-HARRIS i25'00 GEORGE & GEORGE SAFETY UN[FORM8/PROTCLOTH|NG 2898 BROVYNFARKJSSOD SOD ' TYV|NCITIES READY K�|X CONCRETE � 55O0 LOVVESCOK1PAN|E8 PVC CEMENT 558O0 � KJ|LLCREEK LUKXBER&SUPPLY STAKES 3U4Q ' WATER PRODUCTS LEAK REPAIRS 1440 ' WATER PRODUCTS FAIRWAYS IMPROVEMENTS 88OOO 2132'27 WATER PRODUCTS METER REPLACEMENTS 3'8O6'O0 CITY GARAGE CITY DFOV&4S3D VEH|CLEk�A|NT ' ' 07U32 FUEL&1AN FUEL � 122 1 11 K8ETROCALL 01/05 USE ' ' O582 K�ETROCALL 12/04 USE ' 69.33 WATER DEPT TOTAL OFFICE DEPOT TONER CARTRIDGE 22018 SAK4SCLUB SUPPLIES ' 54.44 VENDOR DESCRIPTION AMOUNT CIBA SPECIALTY CHEMICALS CORP CHEMICALS 2,587.20 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 70.85 GEORGE & GEORGE SAFETY UNIFORMS /PROT CLOTHING 26.98 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 59.87 FUELMAN FUEL 242.92 GREEN COUNTRY TESTING AMMONIA TESTING 120.00 SHERRY LABORATORIES TESTING 61,00 TERMINIX PEST CONTROL 45.00 SOUTHWESTERN BELL PHONE USE 25.34 METROCALL 01/05 USE 14.24 METROCALL 12/04 USE 14.24 TREASURER PETTY CASH CDL LICENSE 66.50 WW TREATMENT PLANT DEPT TOTAL . 38614.77 OWASSO STAFFING TEMP STAFF 1,620.56 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 108.30 GEORGE & GEORGE SAFETY UNIFORMS /PROT CLOTHING 26.98 BROWN FARMS SOD SOD 80.00 O'REILLY AUTOMOTIVE BATTERY 53.68 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 332.54 FUELMAN FUEL 411.41 SEWER EQUIP CO OF AMERICA NOZZLES JETTER 178.67 WATER PRODUCTS HAND PUMP 29.00 OKLAHOMA NATURAL GAS 12/04 USAGE 456.60 VERDIGRIS VALLEY ELECTRIC LIFT STATION USAGE 75.10 B & B ELECTRIC PUMP REPAIR 343.00 SOUTHWESTERN BELL NON- PLEXAR- 3718853 51.21 SOUTHWESTERN BELL NON- PLEXAR- 3715244 51.37 SOUTHWESTERN BELL NON- PLEXAR- 3710498 50.67 METROCALL 01/05 USE 43.18 METROCALL 12/04 USE 35.60 WASTEWATER DEPT TOTAL 3,947.87 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 49.52 GEORGE & GEORGE SAFETY UNIFORMS /PROT CLOTHING 26.98 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 9,562.61 FUELMAN FUEL 2,246.29 NATIONAL POWER WASH VEHICLE WASHING 125.00 SOUTHWESTERN BELL PHONE USE 0,28 METROCALL 01/05 USE 26,19 METROCALL 12/04 USE 120.60 REFUSE DEPT TOTAL 12,157.47 UNIFIRST CORPORATION UNIFORMS /PROT CLOTHING 13.60 RECYCLE DEPT TOTAL 13.60 OPWA GRAND TOTAL 39,272.22 Z UNTANNIUMNIVIN-3- u DEPARTMENT 2/5/2005 OVERTIME TOTAL EXPENSES EXPENSES P I SYNA, i. utili y Billing 0.00 4,344.06 Wastewater 198.05 - I ; 1 1 6 64.3 �w 0 OEM m mal SUBJECT, PURCHASE OF RESIDEN`I "IAL REFUSE COLLEC'T'ION VEHICLE DA'L'E: February 9, 2005 BACKGROUND: The FY 04 -05 Public Works Department Refuse Division budget includes funds for the purchase of a new refuse collection vehicle. The vehicle will supplement the present equipment fleet consisting of two 2003 Crane Carriers, a 1998 Lodal, a 1996 International, a 1992 Lodal, and two 1986 Internationals. The 1996 International is not currently operational pending repairs scheduled in FY 05 -06. Additionally, the 1986 .Internationals are in need of replacement because of poor structural and mechanical condition. Currently Public Works operates seventeen (17) refuse collection routes per 5 -day week — two four (4) collection routes (1 day per week) and three (3) collection routes (1 day per week) — and three (3) yardwaste collection routes (from May to October). Continued growth in residential development necessitates that at least one collection route and one yardwaste route be added in FY 04 -05. To ensure an adequate amount of equipment is available in case of vehicle breakdown or extended down time for repairs, the additional refuse vehicle was included in the budget. All replaced vehicles are utilized for preventive maintenance rotations, emergency backup and seasonal yardwaste collection as long as they remain operational. VEHICLE SPECIFICA'T'IONS: Specifications were designed by joint consensus of personnel from both the Public Works and Vehicle Maintenance Departments. It was agreed that performance -based items would be included that account for equipment operating history. The specifications were developed so as to not exclude a variety of vendors; however, the design of the vehicle was selected to enable a one -man operation with semi.- automated side - loader (cart lifter). Page 2 Refuse Collection Vehicle Bid Award BID ANALYSIS In September 2004, the specification packet and bid documents were hailed to prospective bidders. On October 6, 2004, a total of four (4) bids were received from vendors. Bids are summarized as follows: Vendor Base Bid Alternates Extended Price McNeilus Companies $144,179.00 $4,300.00 $148,479.00 J & R Equipment $148,673.00 $3,537.00 $152,210.00 Tulsa Freightliner $152,700.00 $3,608.00 $156,308.00 Mack Truck $169,001.59 $4,275.00 $1739276.59 As per the tabulation above, McNeilus Companies submitted the apparent load bid for $148,479.00. Vehicle Maintenance and Public Works personnel evaluated vehicle design for operational functionality and serviceability and found the submittal to be acceptable. Based on the evaluation and comparisons of bids (in the opinion of the Refuse Collection Division and Vehicle Maintenance Department) the bid submitted by McNeilus Truck & Manufacturing, Co. provides a vehicle that is in conformance with established specifications and operational requirements. FUNDING SOURCE: Funding for the purchase of the refuse collection vehicle is included in the FY 04 -05 Refuse Division budget (line item 61 -480- 54500) in the amount of $150,000. REA COMMENDATION: Staff recommends Trustees award the purchase of a refuse (31 -cubic yard) side-loader vehicle from McNeilus Truck & Manufacturing, Co., Hutchins, Texas, in the amount of $148,479 and authorization for payment. I_� • a A. Bid proposals from McNeilus ATTACHMENT 131D PROPOSAL - SUBMITTAL PAGE TCj-E-S'ff-+Tf 1-f -($7f E-fC REFUSE COLLECTION VEHICLE 0 BASE BID AS SPECIFIED $ 144,179.00 ALTERN ATE #I Vehicle with 25 cubic yard capacity DMJ 2,000.00-- 26 YARD TIME OF DELIVERY: 1'5 0 calendar days from date of award. i.tW-USE INDUSTRY SPECIALIST 1= 1�W, � ME STATE, OF Texas Dallas ) SS COUNTY OF Signature RITO o4tary=lic Commission # 7-19-07