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Home My WebLink About2011.07.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC GOLF AUTHORITY ? 51�11 TYPE OF MEETING: Regular JUL DATE: July 19, 2011 City Clerk's TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 15, 2011. Sherry Bishop ity Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the July 5, 2011 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledge receipt of the monthly FY 2010-201 1 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 5, 2011 The Owasso Public Golf Authority met in regular session on Tuesday, July 5, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 1, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:06 p,m, ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Bryan Stovall, Vice Chair Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA, A. Approval of Minutes of the June 21, 2011 Regular Meeting. B. Approval of Claims, Mr. Stovall moved, seconded by Mr. Ross, to approve the OPGA Consent Agenda with claims totaling $39,541.77. The payroll payment reports for pay period ending 06/18/11. YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. Owasso Public Golf Authority July 5, 207 7 ITEM 6, REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Ross moved, seconded by Mr. Stovall, to adjourn. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5-0 and the meeting was adjourned at 8:07 p.m. Klan Kamas, Minute Clerk Doug Bonebrake, Chairman 2 Claims List 07/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA JPMORGAN CHASE BANK WALMART-FOOD 19.09 JPMORGAN CHASE BANK REASORS-FOOD 18.33 JPMORGAN CHASE BANK SYSCO-FOOD 1,199.42 JPMORGAN CHASE BANK SYSCO-FOOD 490.98 JPMORGAN CHASE BANK WALMART-FOOD 106.15 JPMORGAN CHASE BANK GEAR -MERCHANDISE 44.47 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 254.87 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 51.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 287.60 JPMORGAN CHASE BANK COBRA -MERCHANDISE 124.76 JPMORGAN CHASE BANK AHEAD -MERCHANDISE 145.63 JPMORGAN CHASE BANK SYSCO-FOOD 526.10 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 418.95 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 704.07 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 170.52 JPMORGAN CHASE BANK CIGAR BOX -TOBACCO 191.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 644.90 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE 596.39 JPMORGAN CHASE BANK MYLES GROUP -MERCHANDISE 143.76 TOTAL OPGA 6,138.75 GOLF SHOP JPMORGAN CHASE BANK GEAR -UNIFORMS 793.74 JPMORGAN CHASE BANK PGA -DUES 342.50 TOTAL GOLF SHOP 1,136.24 CART OPERATIONS JPMORGAN CHASE BANK WALMART-HOSES 30.54 TOTAL CART OPERATIONS 30.54 COURSE MAINT JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 7.85 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 21.40 JPMORGAN CHASE BANK WINFIELD-FUNGICIDE 2,227.25 JPMORGAN CHASE BANK BUMPER TO BUMPER -PLUG 21.50 JPMORGAN CHASE BANK MAIL THIS -SHIPPING 19.00 JPMORGAN CHASE BANK WINFIELD SOL-GREEN SAND 170.00 JPMORGAN CHASE BANK WINFIELD SOL-INSECTICIDE 129.58 JPMORGAN CHASE BANK EWING IRRIG-FERTILIZER 3,423.12 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 94.03 JPMORGAN CHASE BANK OFFICE DEPOT -TIME CLOCK 459.98 JPMORGAN CHASE BANK LOWES-THERMOMETERS 153.89 STAND-BY PERSONNEL, INC TEMP LABOR 334.80 MURRAY ELECTRICAL SERVICE, LLC ELEC REPAIR ON IRRIGATION 95.00 TURFGRASS DIAGNOSTICS, LLC PATHOLOGY TEST ON SOIL 125.00 JESCO PRODUCTS, INC LAPPING COMPOUND 61.00 JPMORGAN CHASE BANK REGAL CHEMICAL -SOIL TEST 119.00 Page 1 Claims List 07/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK REGAL CHEMICAL -FERTILIZER 442.00 JPMORGAN CHASE BANK WATER PROD -LINE REPAIR 932.02 JPMORGAN CHASE BANK WATER PROD -FITTINGS 101.53 JPMORGAN CHASE BANK LUBER BROS-LINKAGE 44.86 JPMORGAN CHASE BANK OREILLY-CREEPER 43.98 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 82.98 JPMORGAN CHASE BANK OREILLY-UTILITY KNIVES 32.96 JPMORGAN CHASE BANK MIDWEST RADIATOR -REPAIR 35.00 JPMORGAN CHASE BANK LUBER BROS-STARTER FIR 357.45 JPMORGAN CHASE BANK OREILLY-DRAIN PLUG/OIL 55.96 JPMORGAN CHASE BANK OREILLY-RADIATOR TESTER 89.99 JPMORGAN CHASE BANK LOWES-BOX FAN/EXT CORD 296.97 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 41.87 JPMORGAN CHASE BANK LOCKE-SPLICE KITS 60.98 JPMORGAN CHASE BANK P&K EQUIP-WEEDEATER STRG 56.99 JPMORGAN CHASE BANK MOHAWK-SAND 878.85 JPMORGAN CHASE BANK AMC -VALVE SOLENOIDS 143.82 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 109.39 UNIFIRST HOLDINGS LP UNIFORM SERVICE 49.15 JPMORGAN CHASE BANK RETURN BOX FAN -239.00 TIMMONS OIL COMPANY DIESEL 1,693.99 OKLAHOMA STATE UNIVERSITY SOIL TESTING 150.00 MURRAY ELECTRICAL SERVICE, LLC SPLICE REPAIR 466.00 JPMORGAN CHASE BANK AMERIFLEX-CAMLOCK 49.00 JPMORGAN CHASE BANK P&K EQUIP -SAW SUPPLIES 3.59 JPMORGAN CHASE BANK P&K EQUIP -EDGER HEAD 109.99 JPMORGAN CHASE BANK ROSSER MIDWEST-STEP ROCK 457.00 TOTAL COURSE MAINT 14,009.72 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 30.99 JPMORGAN CHASE BANK GREEN DIST-SUPPLIES 120.00 JPMORGAN CHASE BANK PUKKA -UNIFORM CAPS 180.00 JPMORGAN CHASE BANK REASORS-SUPPLIES 11.37 JPMORGAN CHASE BANK SADDORIS-RENTAL 379.23 JPMORGAN CHASE BANK AIRGAS-SUPPLIES 262.47 JPMORGAN CHASE BANK WALMART-SUPPLIES 13.63 JPMORGAN CHASE BANK REASORS-SUPPLIES 2.00 JPMORGAN CHASE BANK SYSCO-SUPPLIES 119.56 TOTAL FOOD & BEV 1,119.25 GOLF ADMIN JPMORGAN CHASE BANK PGA -TRAINING 140.00 JPMORGAN CHASE BANK PGA -PGA DUES 481.00 JPMORGAN CHASE BANK CASCADE -PUBLICATION 271.71 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 353.78 Page 2 Claims List 07/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni GOLF ADMIN... TULSA WORLD TULSA WORLD JPMORGAN CHASE BANK NEWSPAPER RENEWAL NEWSPAPER RENEWAL ACUSHNET-RANGE BALLS 143.00 35.78 1,411.08 TOTAL GOLF ADMIN 3,191.35 FUND GRAND TOTAL 25,625.8 OPGA GRAND TOTAL $25,625.85 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/02/2011 Department Payroll Expenses Total Expenses Golf Shop Operations 2,690.05 3,974.37 Cart Operations 2,665.13 2,992.41 Golf Course Operations 14,336.68 18,346.28 Food & Beverage 5,468.01 6,578.16 General & Administration 3,184.22 4,642.23 FUND TOTAL 28,344.09 36,533.45 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2010-2011 Statement of Revenues & Expenses As of June 2011 and 2010 June 30, 2011 1 June 30, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 69,178 411,599 643,500 63.96% 51,094 482,270 667,000 72.30% Merchandise sales 27,719 137,563 185,000 74.36% 20,158 143,830 185,000 77.75% COS -- merchandise (25,918) (110,924) (140,000) 79.23% (20,313) (115,426) (140,000) 82.45% Food & beverage 18,311 103,373 205,000 50.43% 16,139 116,599 205,000 56.88% COS -- food & beverage (11,233) (55,268) (72,000) 76.76% (9,618) (67,277) (76,000) 88.52% Interest & other 2,978 26,914 54,800 49.11% 49,650 87,296 88,000 99.20% Transfer from General Fund - - - - 0.00% TOTAL OPERATING REVENUES 81,035 876,300 58.57% 107,111 647,292 929,000 69.68% 513,257 OPERATING EXPENSES: Personal services 71,558 659,877 626,338 105.35% 68,939 642,846 619,305 103.80% Materials & supplies 40,651 158,624 93,060 170.45% 8,929 108,096 91,110 118.64% Other services 20,054 156,107 128,540 121.45% 12,263 128,838 131,250 98.16% Capital outlay - 142,642 55,000 259.35% - 5,795 59,000 9.82% Debt service - 23,567 28,280 83.33% 2,357 28,092 28,335 99.14% TOTAL OPERATING EXPENSES 132,263 1,140,817 931,218 122.51% 92,488 913,667 929,000 98.35% NET INCOME (LOSS) (51,228) (54,918) 14,623 (266,375) - (627,560)