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Home My WebLink About2011.07.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEIVED TYPE OF MEETING: Regular JUL ? 51011 DATE: July 19, 2011 TIME: 6:30 p.m. City Clerk's PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 15, 2011. Sherry Bisho ity Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the July 5, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -13 C. Acknowledge receipt of the monthly FY 2010 -2011 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 5, 2011 The Owasso Public Works Authority met in regular session on Tuesday, July 5, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 1, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:53 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Bryan Stovall, Vice Chair Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 21, 2011 Regular Meeting. B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Ross, to approve the OPWA Consent Agenda with claims totaling $629,023.25. The payroll payment reports for pay period ending 06/18/11 were included for review. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item, ITEM 5. CITIZEN REQUEST TO ADDRESS THE TRUSTEES RELATING TO A PROPOSED MEMORIAL SITE Ms, Sydnee Jones and Mr. Brynne Reutlinger addressed the City Council regarding a proposal to create a memorial park in the City of Owasso. Owasso Public Works Authority July 5, 2011 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ACCEPTANCE OF A DONATION AND APPROVAL OF A BUDGET AMENDMENT IN THE OPWA FUND Mr. Stevens presented the item, recommending Trustee acceptance of a donation in the amount of $69,400 for the purpose of repainting the Highway 169 Water Tank, and approval of a budget amendment in the OPWA Fund, increasing the estimated revenues and appropriation for expenditures by $69,400. Mr. Brown moved, seconded by Mr. Stovall, to accept the donation and approve a budget amendment in the OPWA Fund, as recommended. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE TRUSTEES TO AWARD THE HIGHWAY 169 WATER TANK REPAINTING PROJECT CONTRACT Mr. Stevens presented the item, recommending the Trustees award the Highway 169 Water Tank (Ram Tank) Repainting Project contract to TMI Coatings in the amount of $69,400. Mr. Ross moved, seconded by Mr. Cataudella, to award the Highway 169 Water Tank Repainting to TIM Coatings, as recommended. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF AN AMENDMENT TO THE FY 2012 BUDGET, RE- APPROVING CONTRACT COMMITMENTS AND INCREASING THE APPROPRIATION FOR EXPENDITURES. Ms. Bishop presented the item, recommending Trustee approval of an amendment to the FY 2012 Budget, re- approving contract commitments and increasing the appropriation for expenditures in the OPWA Fund in an amount not to exceed $2,549,561. Mr. Brown moved, seconded by Mr. Stovall, to approve an amendment to the FY 2012 Budget, reapproving contract commitments and increasing the appropriation for expenditures in the OPWA Fund, as recommended. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0. ITEM 9. REPORT FROM OPWA MANAGER No report. 2 Owasso Public Works Authority ITEM 10. REPORT FROM OPWA ATTORNEY No report. ITEM 11, NEW BUSINESS None ITEM 12. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:06 p.m. Kian Kamas, Minute Clerk 3 July 5, 2011 Doug Bonebrake, Chairman Claims List 07/19/2011 Budget Unit Title Vendor Name Payable Description jPayment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 233.16 TOTAL OPWA 233.16 OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM SERVICES 44.00 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 184.00 JPMORGAN CHASE BANK WALMART- CHARACTER TRNG 59.97 JPMORGAN CHASE BANK OW ALL BATTERY - BATTERIES 25.18 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 CITY OF OWASSO SELF INSURANCE FEES 100,000.00 JPMORGAN CHASE BANK TULSA BEEF - CHARACTER TRN 127.46 JPMORGAN CHASE BANK OFFICE DEPOT -COPY PAPER 59.96 JPMORGAN CHASE BANK REASORS- CHARACTER TRNG 31.90 UNITED STATES CELLULAR CORPORATION CELL PHONES 58.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 JPMORGAN CHASE BANK LIGHTING -BULB REPLACEMENT 99.45 TOTAL OPWA ADMINISTRATION 113,230.82 UTILITY BILLING TODD C. KIMBALL METER READER 283.05 MARK MEYER METER READER 199.80 TODD C. KIMBALL METER READER 298.35 DAVID R. OLINGHOUSE METER READER 274.50 KATHLEEN A BALSIGER METER READER 218.70 TYRONE EUGENE DINKINS METER READER 297.15 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,224.32 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES -0.01 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,192.48 TOTAL UTILITY BILLING 4,988.34 WATER FLEETCOR TECHNOLOGIES FUELMAN- JUNE -2011 1,555.50 CITY OF TULSA UTILITIES WATER 86,294.13 CITY OF TULSA UTILITIES WATER 177,437.00 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 92.00 JPMORGAN CHASE BANK WATER PROD -AVK TOOL 103.80 JPMORGAN CHASE BANK WATER PROD -FIRE HYDRANT 1,698.00 JPMORGAN CHASE BANK WATER PROD - REPAIR CLAMP 149.44 JPMORGAN CHASE BANK WALMART- EQUIPMENT 198.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.64 JPMORGAN CHASE BANK WATER PROD -2 FIRE HYDRANT 3,396.00 CITY GARAGE PARTS -JUNE 1,315.00 JPMORGAN CHASE BANK OW ALL BATTERY - BATTERY 9.99 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER INK 103.96 JPMORGAN CHASE BANK BROWN FARMS -SOD 60.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 60.00 JPMORGAN CHASE BANK LOWES -BRASS FITTING 34.36 Page 1 Claims List 07/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 46.00 OWASSO TOP SOIL YARD DIRT 60.00 WORKHEALTH SOLUTIONS, LLC HEPATITIS A & B VACCINE 95.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 54.21 JPMORGAN CHASE BANK BROWN FARMS -SOD 60.00 JPMORGAN CHASE BANK LOWES -RAKES 54.22 JPMORGAN CHASE BANK DEQ- LICENSE RENEWALS 690.00 TOTAL WATER 273,621.25 WASTEWATER TREATMENT JPMORGAN CHASE BANK DEQ- LICENSE RENEWALS 138.00 JPMORGAN CHASE BANK DEQ- LICENSE RENEWALS 138.00 JPMORGAN CHASE BANK DEQ- APPLICATION FEE 500.00 JPMORGAN CHASE BANK LOWES- CONCRETE 23.71 JPMORGAN CHASE BANK LOWES- VACUUM CLEANER 59.49 JPMORGAN CHASE BANK LOWES -LOCKS FOR WWTP 31.78 JPMORGAN CHASE BANK LOWES -PARTS FOR KEYPAD 26.34 JPMORGAN CHASE BANK WALMART -BELT FOR VACUUM 2.68 CITY GARAGE PARTS -JUNE 143.65 JPMORGAN CHASE BANK OREILLY- PLASTIC RIVOTS 17.07 UNIFIRST HOLDINGS LP UNIFORM RENTAL 70.24 JPMORGAN CHASE BANK LOWES -BRASS RESET 27.92 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 414.00 JPMORGAN CHASE BANK WINFIELD -WEED KILLER 90.00 JPMORGAN CHASE BANK LOWES- KEYPAD PARTS 26.63 SAV -ON PRINTING & SIGNS LLC BUSINESS CARDS - VANAUKEN 30.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 57.04 FLEETCOR TECHNOLOGIES FUELMAN- JUNE -2011 908.13 TOTAL WASTEWATER TREATMENT 2,704.68 WWTP EXPANSION BRB CONTRACTORS, INC. WWTP EXPANSION & 117 ST L 80,070.45 CRAFTON, TULL AND ASSOCIATES, INC INSPECTION SVS FOR WWTP 13,933.24 TOTAL WWTP EXPANSION 94,003.69 WASTEWATER COLLECTION: VERDIGRIS VALLEY ELECTRIC COOP WEC -WATER CONTROL ELEC 25.50 WORKHEALTH SOLUTIONS, LLC HEPATITIS A& B VACCINE 130.00 VERDIGRIS VALLEY ELECTRIC COOP WEC- COFFEE CREEK ELEC 558.15 JPMORGAN CHASE BANK GELLCO- BOOTS /CARLSON 134.99 JPMORGAN CHASE BANK OREILLY- SWITCHES 24.23 VERDIGRIS VALLEY ELECTRIC COOP WEC - GARRETT CREEK ELEC 161.31 VERDIGRIS VALLEY ELECTRIC COOP WEC - GARRETT CREEK ELEC 257.69 JPMORGAN CHASE BANK HARBOR FREIGHT -WWC TOOLS 210.79 JPMORGAN CHASE BANK BUMPER TO BUMPER -OIL DRY 8.22 UNIFIRST HOLDINGS LP UNIFORM RENTAL 39.94 JPMORGAN CHASE BANK WALMART- EQUIPMENT 198.00 Page 2 Claims List 07/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION: CITY GARAGE PARTS -JUNE 255.71 FLEETCOR TECHNOLOGIES FUELMAN- JUNE -2011 1,660.04 UNIFIRST HOLDINGS LP UNIFORM SERVICES 39.94 JPMORGAN CHASE BANK DEQ- LICENSE RENEWALS 230.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 201.81 VERDIGRIS VALLEY ELECTRIC COOP VVEC- DOUBLE OAKS ELECTRIC 8.31 JPMORGAN CHASE BANK WATER PROD - MANHOLE REPAIR 1,489.17 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 316.08 JPMORGAN CHASE BANK WATER PROD - SMALLTOOL 125.61 TOTAL WASTEWATER COLLECTIONS 6,075.49 OPWA E 76TH ST N SANITAR` PARAGON CONTRACTORS, LLC E 76 ST N SANITARY SEWER 127285.72 TOTAL OPWA E 76TH ST N SANITARY 121,285.72 MEADOWCREST SEWERLINE IRA M GREEN CONTRUCTION MEADOWCREST GRAVITY SEWER 137,264.40 TOTAL MEADOWCREST SEWERLINE 137,264.40 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN- JUNE -2011 8,060.65 WORKHEALTH SOLUTIONS, LLC HEPATITIS A & B VACCINE 89.00 JPMORGAN CHASE BANK ALSUMA- REPAIRS 1,313.29 JPMORGAN CHASE BANK AMERIFLEX- REPLACE HOSE 75.40 CITY GARAGE PARTS -JUNE 215.24 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 119.99 UNITED STATES CELLULAR CORPORATION CELL PHONES 58.90 JPMORGAN CHASE BANK ARMOR -PPE FOR PW 549.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.39 JPMORGAN CHASE BANK JOHNSTONE -FORM FOLDER 37.53 JPMORGAN CHASE BANK GELLCO- BOOTS /BURTON 98.99 JPMORGAN CHASE BANK GELLCO- BOOTS /FOSTER 98.99 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES 3,446.47 L & M DUMPTRUCK & BACKHOE SERVICE PUSH OFF YARDWASTE AREA 3,200.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.39 TOTAL REFUSE COLLECTIONS 17,444.93 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.98 CITY GARAGE PARTS -JUNE 167.73 JPMORGAN CHASE BANK ANZ SIGNS -LOAD VERF SIGN 25.00 TOTAL RECYCLE CENTER 220.69 OPWA DEBT SERVICE THE BANK OF NEW YORK MELLON NOTE 04 1,500.00 THE BANK OF NEW YORK MELLON NOTE O6 1,000.00 THE BANK OF NEW YORK MELLON NOTE 10 750.00 Page 3 Claims List 07/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA DEBT SERVICE... THE BANK OF NEW YORK MELLON THE BANK OF NEW YORK MELLON THE BANK OF NEW YORK MELLON NOTE 99 B NOTE 01 B NOTE 01 C 750.00 1,500.00 1,500.00 TOTAL OPWA DEBT SERVICE 7,000.00 FUND GRAND TOTAL 778,073.1 OPWA ST SUB - DEBT SERV ISF SHOPS INVESTORS, L.P. IDEVELOPMENT AGREEMENT 19,289.56 TOTAL OPWA ST SUB - DEBT SERV 19,289.56 FUND GRAND TOTAL 19,289.5 OPWA GRAND TOTAL $797,362.73 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/02/2011 Department Payroll Expenses Total Expenses OPWA Administration 8,187.18 12,356.28 Utility Billing 4,396.00 7,158.09 Water 10,705.54 18,194.52 Wastewater 11,327.04 19,360.00 Wastewater Collection 7,912.38 14,025.26 Refuse 9,022.50 15,037.54 Recycle Center 1,063.40 1,939.64 E 76th St San Interceptor - FUND TOTAL 52,614.04 88,071.33 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenses As of June 30, 2011 NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance (405,333) 510,310 54,699 2,221,380 2,221,380 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 365,264 4,351,299 4,290,000 101.43% Wastewater 271,143 3,247,796 3,241,000 100.21% Refuse & recycle 155,772 1,713,828 1,680,880 101.96% Otherfees 34,988 351,943 426,500 82.52% Interest & other 3,136 233,721 226,194 103.33% TOTAL OPERATING REVENUES 830,304 9,898,588 9,864,574 100.34% OPERATING EXPENSES: Personal services 168,836 2,147,990 2,222,641 96.64% Materials & supplies 219,346 2,865,564 2,889,700 99.16% Other services 126,789 1,329,463 1,567,159 84.83% Capital outlay 257,900 353,773 568,300 62.25% Debt service 121,491 2,159,253 2,298,676 93.93% TOTAL OPERATING EXPENSES 894,362 8,856,043 9,546,476 92.77% REVENUES OVER EXPENSES (64,058) 1,042,545 318,098 327.74% TRANSFERS IN (OUT) Transfers in - 234,801 236,601 99.24% Transfers out (125,000) (1,274,646) (915,800) 139.18% TOTAL TRANSFERS (125,000) (1,039,845) (679,199) 153.10% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 351,421 9,572,075 12,822,745 74.65% Expenditures of OWRB Debt (567,696) (9,064,465) (12,406,945) 73.06% TOTAL OWRB PROCEEDS AND EXPENDITURES (216,275) 507,610 415,800 122.08% NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance (405,333) 510,310 54,699 2,221,380 2,221,380