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HomeMy WebLinkAbout2011.07.12_Worksession MinutesOWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, July 12, 2011 The Owasso City Council met in a special meeting on Tuesday, July12, 2011 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, July 8, 2011. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 PM. PRESENT ABSENT Doug Bonebrake, Mayor Patrick Ross, Councilor Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Charlie Brown, Councilor A quorum was declared present. ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. PROPOSED BUDGET AMENDMENT IN THE GENERAL FUND, FIRE SERVICES DEPARTMENT FOR THE SAFER GRANT B. PROPOSED CONTRACT BETWEEN THE CITY AND THE FOP LODGE #149 FOR FY 201 1-2012 C. PAYBACK ASSESSMENTS FOR THE 76TH STREET SANITARY SEWER INTERCEPTOR AND GARNETT REGIONAL DETENTION FACILITY Ms. Bishop presented each item and discussion was held. Ms. Bishop explained that items A and B will be placed on the July 19th City Council agenda for consideration and appropriate action. It was further explained that Item C would require City Council to formally adopt a Resolution and such would be forwarded to the City Council for consideration and appropriate action upon receipt of the final project invoices. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. FINAL PLAT - RESERVE AT ELM CREEK B. FINAL PLAT - CHRISTIAN BROTHERS AUTOMOTIVE C. OZ I 1-03 - REZONING APPLICATION D. OPUD 11-01 - PLANNED UNIT DEVELOPMENT FOR CROWN COLONY II E. BID ADVERTISEMENT - PURCHASE OF CARDBOARD COMPACTOR AND BIN F. PROPOSED AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE 86TH STREET WIDENING PROJECT AND THE 106TH 8, GARNETT INTERSECTION IMPROVEMENT PROJECT Mr. Lehr presented Items A-F and discussion was held. It was further explained that Items A-D were recommended for Council approval by the Owasso Planning Commission and that an item would be placed on the July 19th City Council agenda for consideration and appropriate action. Mr. Lehr further explained Item E: that staff has completed a cost benefit analysis of the cardboard recycling operation and is recommending the purchase of a solar powered cardboard compactor. An item could be placed on the August worksession to review any bids received; and, Item F: the staff intends to place an item on the July 19th City Council agenda for consideration and appropriate action relating to a Resolution authorizing the Mayor to execute Owasso City Council July 11, 2011 an agreement between the City of Owasso and ODOT that outlines the responsibilities of both parties in conjunction with the 86th Street Widening Project and the 106th & Garnett Intersection Improvement Project. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. SURFACE TRANSPORTATION PROJECT FUNDING FOR THE 76TH STREET WIDENING PROJECT B. DISCUSSION RELATING TO PRIVATE STORMWATER SYSTEM IMPROVEMENT POLICY C. PROPOSED ORDINANCE - AMENDMENTS TO PART 4, ANIMAL REGULATIONS OF THE OWASSO CODE OF ORDINANCES D. DISCUSSION RELATING TO THE 2011 CDBG PROJECT E. DISCUSSION RELATING TO THE MAYOR'S APPOINTMENTS TO CITIZEN BOARDS AND COMMITTEES F. DISCUSSION RELATING TO CITIZEN PROPOSAL TO CALL A BOND ELECTION G. CITY MANAGER REPORT 1.SALES TAX REPORT A.) Mr. Stevens advised the City Council on the annual opportunity to apply for Surface Transportation Funding and the staff's recommendation to apply for funding for the construction phase of the 76th Street North Widening Project from HWY 169 to N. 129th East Avenue. Discussion was held; B.) Mr. Stevens presented proposed language for a City policy aimed at providing a method and means of prioritizing and funding requests for private stormwater facility improvement projects when the failure of such private facility poses a negative impact on the City's stormwater management facilities. The proposed language included City Council comments and suggestions taken during the June worksession. It was further explained that staff anticipates holding a community meeting to discuss the proposed policy and the comments and suggestions gathered would be placed on a future worksession agenda for discussion; C) Ms. Lombardi presented information relating to proposed amendments to the Animal Ordinances for the City of Owasso and discussion was held. She further explained that a proposed Ordinance would be brought to the Council during the September worksession for additional discussion; D.) Mr. Fritschen revisited citizen and City Council comments received during the Public Hearing and presented a recommendation and concept for a phased Skate Park Improvement Project. It was further explained that additional Council action would be necessary in order to complete the CDBG application such as approval of an agreement between the City of Owasso and INCOG for administering the grant funding. Discussion was held; E.) Mayor Bonebrake presented his nominations for appointments to the Owasso Economic Development Authority and the Capital Improvements Committee and requested an item be placed on the July 19th City Council agenda for consideration and appropriate action; F.) Mr. Ray advised, that following the citizen presentation to the Council regarding a request to call an election for a General Obligation Bond, the staff has conducted preliminary research into the process for calling an election, as well as visited with the City's bond counsel to discuss the legalities and parameters of General Obligation bonds. Discussion was held; G.) Mr. Ray provided information on the most recent sales tax receipts, provided a brief presentation on the use of the personal cameras utilized by the Police Department, and introduced Michele Dempster to provide a synopsis of the process for the annual performance evaluation of the City Manager. Owasso City Council July 11, 2011 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B) (1). No action was taken on this item. ITEM 6: REPORT FROM CITY COUNCILORS No Report. ITEM 6: ADJOURNMENT Mr. Brown moved for adjournment, seconded by Mr. Stovall. YEA: Bonebrake, Cataudella, Stovall, Brown NAY: None Motion carried 4-0. Meeting adjourned at 9:45 PM. Do B ebrake, Mayor J I ann M. Stevens, Del6uty City Clerk