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Home My WebLink About2004.01.20_City Council AgendaTYPE OF MEETING: Regular DATE: January 20, 2004 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center 301 South Cedar Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, January 16, 2004. Juliann M. Stevens, Administrative -Assistant P rXIMMI MSX, L Call to Order Mayor Cochran 2. Invocation Pastor Jack Voss, Crossroads Christian Church 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to the appointment of a qualified elector as a City Councilor for Ward 5. Mayor Cochran Attachment #5 I t.lAgeii(l,,is\Cotiilcil\2004101 2004.doc Owasso City Council January 20, 2004 Page 2 6. Administration of Oath of Office to the newly appointed Ward 5 Councilor. Mr. Cates 7. Certificate of Appreciation to Arvest Bank. Mayor Cochran 8. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the January 6, 2004 Regular Meeting. Attachment #8-A B. Approval of Claims. Attachment #8-13 C. Action relating to Ordinance No. 772 Nunc Pro Tune, an ordinance containing the correct legal description of property located in the northeast comer of E 103'd Street North and US Highway 169 intersection, containing approximately 0.94 acres. Attachment #8-C Staff recommends Council approval of Ordinance No. 772 Nunc Pro Tune and has listed this item in the consent section of the agenda based on Council actions taken January 6, 2004 to approve the annexation. I f AAgenda-sTo ,61,2004',012004 d- Owasso City Council January 20, 2004 Page 3 9. Consideration and appropriate action relating to a request for Council acceptance of a Fire Act Grant through the Federal Emergency Management Agency (FEMA) in the amount of $61,295.00. Mr. Fisher Attachment #9 Staff will recommend Council acceptance of the FEMA grant in the amount of $61,295.00. 10. Consideration and appropriate action relating to a request for Council acceptance of Homeland Security Grant in the amount of $12,000.00. Mr. Fisher Attachment #10 Staff will recommend Council acceptance of the Homeland Security Grant in the amount of $12,000.00. 11. Consideration and appropriate action relating to a request for Council approval of an amendment to the General Fund Fire Department budget and the Fire Capital Fund, and to authorize a sole source purchase of a vehicle exhaust extraction system. Mr. Fisher Attachment #I I Staff will recommend Council approve the budget amendment, increasing general fund estimated grant revenues by $73,295.00, increasing general fund expenditures by $73,295.00, increasing Fire Capital Fund expenditures by $6,810.00, and authorizing the sole source purchase of a vehicle exhaust extraction system for Fire Station #1 from Air Technologies of Broken Arrow in the amount of $68,105.00. 11 \Agendas"Co,,,,61�2004\01 1-004 doc Owasso City Council January 20, 2004 Page 4 12. Consideration and appropriate action relating to a request for Council adoption of Resolution No. 2004-01, a resolution establishing project priorities for utilizing the third penny sales tax. Mr. Rooney Attachment #12 Staff will recommend Council adopt Resolution No. 2004-01. 13. Consideration and appropriate action relating to a request for Council approval of an amendment to the Capital Improvements Fund budget increasing the appropriation for project expenditures. Mr. Rooney Attachment #13 Staff will recommend Council approve an amendment to the Capital Improvements Fund budget by increasing estimated revenues by $8,550,000.00 and increasing the appropriation for project expenditures by $8,550,000.00. 14. Consideration and appropriate action relating to a request for Council approval of amendment No.1 to the Agreement for engineering design services for improvements to N. 129th East Avenue and E. 96th Street North with CH2MH11I, Inc. and authorize the Mayor to execute said amendment No. I of the agreement. Mr. Carr Attachment #14 Staff will recommend Council approve the amendment to the agreement in the amount of $198,270.00 and authorize the Mayor to execute all documents relating to said amendment. 11 1AgenLIIS\COUTlCil�2004�011004 doc Owasso City Council January 20, 2004 Page 5 15. Consideration and appropriate action relating to a request for Council approval of an amendment to the Coffee Creek PUD- 18, to incorporate approximately 0. 94 acres more or less. The subject property is located in the northeast comer of East 103rd Street North and U.S. Highway 169 service road, approximately'' /4 mile south of East 106'h Street North. Mr. Cuthbertson Attachment 9- 15 Staff will recommend Council approve the request for an amendment to the Coffee Creek PUD- 18. 16. Consideration and appropriate action relating to Council acceptance of the Fairview Cemetery fencing project and authorization of final payment. Mr. Cross Attachment #16 Staff will recommend Council accept the Fairview Cemetery fencing project and authorize final payment to Premier Crete Products, LLC in the amount of $13,140.00 17. Report from City Manager. 18. Report from City Attorney. 19. Report from City Councilors. rl.\,%ge,,das\Cot,,ic,7'3004\01'004 dog Owasso City Council January 20, 2004 Page 6 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda,) 2L Adjournment. H. AgendasVCouncih2004V012004.doc UK HONORABLE MAYOR AND CITY COUNCIL FROM- RODNEY J. RAY CITY MANAGED SUBJECT- APPOINTMENT OF WARD 5 CITY COUNCILOR. DATE. JANUARY ,0 The following persons have submitted the required "letter of interest" for your consideration: Trish Hauser 12512 E 82"d Street North Brent Colgan 8230 ITT 125th East Avenue Verification has been made by staff that each of the above addresses are within the boundaries of Ward 5 and a copy of each letter of interest was provided to the City Council on the day that it was received. The agenda provides an opportunity for the Council to select from the candidates a person to fill the Ward 5 vacancy. Such selection requires a valid motion and second, and a majority vote of the remaining Councilors. Should the Council fill the vacancy by such action, the oath of office will be administered to the selected candidate under the next agenda item. ATTACHMENTS: Letters of interest R E C 11-71 V ET D Trish Hauser 12512 E 82 St N Owasso, OK 74055 December 13, 2003 Mr. Rodney Ray, City Manager 111 North Main Owasso, OK 74055 Dear City Manager Ray and City Councilors, The purpose of this correspondence is to express my interest in serving on the City Council representing Ward 5. 1 have been a citizen of Owasso for almost 9 years. My philosophy has always been to give back to my community by serving in any way that I can. Currently I serve on the boards of Owasso Comm-unity Resources, Business and Professional Women, Owasso Toastmasters, the Owasso and Tulsa Metro Chambers of Commerce. I am an active member of Owasso Rotary and on the Owasso Golf Advisory Board. In 2002, 1 served as Owasso United Way Chairperson. My experiences with these many organizations have given me an opportunity to know other active .--ope in Owasso and Tulsa, and to know a cross section of the population living in Owasso. This could be of value to an effective city councilor by giving a broad base of input from many citizens of Owasso. I know that one of the main duties of the City Council is to make objective decisions based on what is best for the city. These divisions may be difficult to make at times, but always the consideration should be for the good of the whole community. I believe that my decision making skills, my love for and involvement in the community, my experiences as a business owner, and my willingness to make a commitment to work hard would make me a successful candidate for the City Council. Owasso is at a critical point in its growth. Crucial decisions must be made to avoid as many growth problems as possible and to take of advantage of as many opportunities as we can for the communities success. I feel I could be an asset to the City Council. I look forward to hearing from you. Sincerelv, Trish Hauser IEXCHANGE i BANK Your Community. Your Bank, Honorable City Council and December 199 2003 Honorable City Manager of the City of Owasso Dear City Council and City Manager, Respectfully Submitted, Brent Colgan t I P.O. Box 1857 Owasso, Oklahoina 71055 Phone (918) 272 -7500 Or'anlzations Board member of Owasso Education Foundation Board rnernber of Owasso Community Resources lily ^' oil . Kill, 11 1 1. MIUMN Owasso Annexation Committee 2003 Owasso United Way Chairperson Previous Employment M OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 6, 2004 The Owasso City Council met in regular session on Tuesday, January 6, 2004 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 2, 2004. ITEM I . CALL TOO RDER Mayor Cochran called the meeting to order at 6:32 p.m. The invocation was offered by Sr. Pastor Derk Madden of Westport Mennonite Brethren Church, Carroll Harris, Commander of VFW Post 7180, led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Gary Cochran, Mayor Susan Kimball, Vice Mayor Steve Cataudella, Councilor Craig Thoendel, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Ronald Cates, City Attorney ITEM 5. EMPLOYEE OF THE MONTH. Mr. Ray introduced Joe Harris, an employee in the Public Works Street Department, as the City of Owasso Employee of the Month for January 2004. A. Approval of Minutes of the December 16, 2003 Regular Meeting. & Approval of Claims. D. Action relating to Ordinance No. 771, an ordinance approving an annexation request for 0.77 acres, more or less. The subject property is located in the southwest comer of East 116th Street North and US Highway 169 intersection. E. Action relating to Ordinance No. 772, an ordinance approving an annexation request for 0.94 acres, more or less. The subject property is located in the northeast corner of East 103 Street North and US Highway 169 intersection. F. Action relating to Ordinance No. 773, an ordinance approving a request to establish a Planned Unit Development on property located on the west side of North 145'h East Avenue 1/2 mile south of East 116th Street North. Mr. Ray announced an addendum to the Claims List in the amount of $1,590,000.00 for purchase of 80 acres of land from the Owasso Land Trust. This purchase was approved by Council on January 21, 2003. Mr. Cataudella moved, seconded by Ms. Kimball, to approve the Consent Agenda with claims totaling $1,771,124.22 (including addendum), and payroll claims for two pay periods totaling $511,588.20; and to approve Ordinances No. 769, No. 770, No. 771, No. 772 and No. 773. YEA: Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 4-0. W Owasso City Council January 6, 2004 ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL ACCEPTANCE OF THE SANITARY SEWER SYSTEM FOR THE REMINGTON PARK SUBDIVISION, LOCATED WEST OF THE EAST 116 T11 STREET NORTH AND NORTH 129TH EAST AVENUE INTERSECTION. Mr. Cross presented the item. Ms. Kimball moved, seconded by Mr. Thoendel, to accept the sanitary sewer system for Remington Park subdivision, YEA: Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 4-0. M; 11 Mr. Ray mentioned that all Maintenance Bonds are being reviewed by Mr. Cates. Ms. Dempster introduced the Character Trait for January — Persuasiveness. I i ii Ms. Kimball thanked Mr. Warren and the Parks Dept. staff for organizing the Burning of the Greens. ITEM 11. NEW BUSINESS Ms. Beverly Corey, representing Elm Creek property owners, requested help from the City regarding traffic problems and code enforcement in the Elm Creek subdivision. She also asked for information on City Ordinances regarding landlord's responsibilities for rental properties. Mayor Cochran asked Mr. Ray to initiate a study of this area. Mr. Ray directed Chief Yancey to visit with Ms. Corey regarding traffic issues. He also directed Mr. Cates and Mr. Wiles to contact Ms. Corey to schedule a neighborhood meeting. No Owasso City Council ITEM 12. ADJOURNMENT. Ms. Kimball moved, seconded by Mr. Thoendel, to adjourn. YEA: Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 4-0 and the meeting was adjourned at 6:55 p.m Pat Fry, Minute Clerk 11 January 6, 2004 Gary Cochran, Mayor CITY O OWASSO MEND DESCRIPTION AMQLLNT TREASURER PETTY CASH DEPOSIT REFUND 20.00 REFUND TOTAL 20.00 TREASURER PETTY CASH CITY MGR EXPENSE 242.76 OFFICE DEPOT' OFFICE SUPPLIES 7.44 FUELMAN FUEL 65.64 AT &T WIRELESS PHONE USE -RAY 155.64 OK MUNICIPAL LEAGUE 2004 MEMBERSHIP DUES 100.00 OKLAHOMA COMMUNITY INSTITUTE ANNUAL DUES 150.00 TREASURER PETTY CASH BAR ASSOC DUES 175.00 COUNTRYSIDE FLOWERS & GIFTS EMPLOYEE APPRECIATION 338.75 CUSTOM CRAFT AWARDS EMPLOYEE RECOGNITION 125.00 MANAGERIAL DEPT TOTAL 1,360x23 FINANCIAL EQUIPMENT CO CHECK SIGNER MAINT 350.00 TREASURER PETTY CASH MILEAGE - BISHOP 107.00 TREASURER PETTY CASH MILEAGE -RIX 86.20 FINANCE DEPT TOTAL - - - - - -- 543.20 PITNEY BOWES POSTAGE SUPPLIES 149.90 OWASSO COPIER SERVICE CENTER COPIER MAINT 534.14 CINTAS CORPORATION MAT SERVICES 27.90 SAMS CLUB MAINT SUPPLIES 75.41 INCOG GRANT ADMINISTRATION 259.90 COMMUNITY CARE EAP EAP 07/03 -06/04 528.00 MCAFEE & TAFT ATTORNEY FEES 4,831.63 AMERICAN WASTE CONTROL REFUSE SERVICE 114.00 AEP /PSO 12/03 USE 1,811.69 OKLAHOMA NATURAL GAS 12/03 USE 2,285.84 TREASURER PETTY CASH REPAIR SERVICE 100.00 CARD CENTER EBAY 2.70 AT &T WIRELESS PHONE USE -CATES 42.95 SOUTHWESTERN BELL 12/03 PLEXAR 170.51 US POSTMASTER POSTAGE 500.00 CHARACTER FIRST! MONTHLY BULLETINS 347.40 INTEGRITY FOCUS CONSULTING 3,375.00 JOHNSTON, DAN CHARACTER INITIATIVE 2,420.00 TULSA COUNTY CLERK FILING FEES 13.00 INCOG LEGISLATIVE ASSESSMENT 2003 584.25 SAMS CLUB MEMBERSHIP RENEWALS 75.00 MILL CREEK LUMBER & SUPPLY DOOR/WINDOW -OLD CENTRAL 218.09 J & K SERVICES OLD CENTAL 8,500.00 SAMS CLUB MAINT SUPPLIES 184.64 GENERAL GOVERNMENT DEPT TOTAL 27,151.95 OFFICE DEPOT OFFICE SUPPLIES 55.08 OFFICE DEPOT OFFICE SUPPLIES 12.12 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 32.81 VENDOR DESCRIPTION AMOUNT OFFICE DEPOT OFFICE SUPPLIES 37.08 OFFICE DEPOT OFFICE SUPPLIES 2.77 RIDGWAYS ATLAS BOOKS 66.15 FUELMAN FUEL 49.69 NATIONAL POWER WASH VEHICLE WASHING 15.00 ENGINEERING DEPT TOTAL - - -- 170.69 CARD CENTER RENEWAL 75.00 CARD CENTER SUBSCRIPTION 179.40 INFORMATION SYSTEMS DEPT TOTAL 254.40 OFFICE DEPOT OFFICE SUPPLIES 9.76 SAMS CLUB MAINT SUPPLIES 49.24 HEATWAVE SUPPLY CO IGNITOR 49.65 LOCKE SUPPLY MAINT SUPPLIES 18.43 SOONER LOCK & KEY LOCK 325.00 UNIFIRST CORPORATION UNIFORM RENTAL 64.16 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 998.58 FUELMAN FUEL 173.39 ALCORN SERVICE & CO FUEL TANK REMOVAL 475.00 LOWES COMPANIES REPAIR/MAINT SERVICE 701.32 REDLEE JANITORIAL SERVICES 1,162.80 FUELMAN FUEL 181.54 US CELLULAR CELL PHONE USE 28.24 AT &T WIRELESS PHONE USE 16.41 SOUTHWESTERN BELL 12/03 PLEXAR 134.38 CARD CENTER ANNUAL DUES 65.00 SUPPORT SERVICES DEPT TOTAL 4,452.90 AEP /PSO 12/03 USE -47.75 CEMETERY DEPT TOTAL 47.75 OWASSO FOP LODGE #149 LEGAL DEFENSE 105.00 CORE OFFICE FURNITURE FILE CABINETS 332.54 OFFICE DEPOT OFFICE SUPPLIES 20.29 ONYX CORPORATION PRINTER CARTRIDES 41.90 OWASSO COPIER SERVICE CENTER COPIER MAINT 514.42 NATIONAL IMPRINT CORP PR HANDOUT MATERIALS 592.74 SAMS CLUB MAINT SUPPLIES 105.02 POLICE PETTY CASH COMPUTER KEYBOARD 10.29 WAL -MART COMMUNITY RECORDER/TAPES /LIGHT BULBS 138.47 NATIONAL IMPRINT CORP PR HANDOUT MATERIALS 290.86 PATROL TECHNOLOGY FLASHLIGHT BATTERY 17.50 SOUTHERN AGRICULTURE CANINE FOOD 89.97 VENDOR DESCRIPTION AMOUNT PATROL TECHNOLOGY UNIFORMS /PROTECTIVE CLOTHING 460.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 5,700.07 FUELMAN FUEL 2,673.07 STAMPER, HOWARD RETAINER 150.00 MEDICAL COMPLIANCE SPECIALITY MEDICAL WASTE DISPOSAL 42.00 STRATHE VETERINARY VET SERVICES 131.25 AEP /PSO 12/03 USE 1,211.08 OKLAHOMA NATURAL GAS 12/03 USE 537.01 YALE CLEANERS UNIFORM CLEANING 1,662.92 CINGULAR WIRELESS PHONE USE 212.58 US CELLULAR PHONE USE- MOZINGO 34.59 US CELLULAR PHONE USE- MOZINGO 55.96 SOUTHWESTERN BELL 12/03 PLEXAR 41.24 POLICE PETTY CASH POSTAGE 8.10 BEST WESTERN INN OF MCALESTER LODGING- MOZINGO 55.00 POLICE PETTY CASH PARKING FEE 5.00 TREASURER PETTY CASH PER DIEM -COX 83.20 OKLAHOMA POLICE SUPPLY VEHICLE EQUIPMENT 3,885.38 POLICE DEPT TOTAL 19,207.45 WAL -MART COMMUNITY PRISONER MEALS 55.18 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 POLICE COMMUNICATIONS DEPT TOTAL 405.18 TOMOHAWK LIVE TRAP CO CARRYING CAGES 203.00 HILLS PET NUTRITION SHELTER SUPPLIES 115.00 SAMS CLUB MAINT SUPPLIES 63.55 STRATHE VETERINARY VET SUPPLIES 8.00 WAL -MART COMMUNITY SHELTER SUPPLIES 32.37 HILLS PET NUTRITION SHELTER SUPPLIES 65.50 PATROL TECHNOLOGY PROTECTIVE CLOTHING 33.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 69.41 FUELMAN FUEL 54.78 STRATHE VETERINARY VET SERVICES 15.00 THREE LAKES LAUNDRY BUNDLE LAUNDRY 82.60 AEP /PSO 12/03 USE 264.57 SOUTHWESTERN BELL 12/03 PLEXAR 46.22 ANIMAL CONTROL DEPT TOTAL 1,053.00 OFFICE DEPOT OFFICE SUPPLIES 120.78 LOWES COMPANIES MAINT SUPPLIES 167.52 PUBLIC SAFETY INFORMATION FIRE CHIEF DIRECTORY 109.00 WAL -MART COMMUNITY MAINT SUPPLIES 73.33 SAMS CLUB MAINT SUPPLIES 33.32 WATER PRODUCTS INC REPAIR/MAINT SUPPLIES 10.36 W S DARLEY & CO PROTECTIVE CLOTHING /BOOTS 1,492.24 W S DARLEY & CO PROTECTIVE CLOTHING /BOOTS 2,505.73 NATIONAL FIREFIGHTER CORP FIRE SHELTERS 2,708.88 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 687.03 FUELMAN FUEL 981.78 AEP /PSO 12/03 USE 721.73 VENDOR DESCRIPTION AMOUNT OKLAHOMA NATURAL GAS 12/03 USE 1,828.64 AT &T WIRELESS PHONE USE -CHIEF 88.90 AT &T WIRELESS PHONE USE -CHIEF 83.59 SOUTHWESTERN BELL 12/03 PLEXAR 182.68 PRECISION FIRE APPARATUS EXTRICATION EQUIPMENT 32,320.00 FIRE DEPT TOTAL, 44,115.51 ADMIRAL EXPRESS OFFICE SUPPLIES 269.70 SAMS CLUB MAINT SUPPLIES 52.61 FUELMAN FUEL 18.12 AEP /PSO 12/03 USE 63.75 SOUTHWESTERN BELL 12/03 PLEXAR 24.22 FALCON AUDIO AUDIO SYSTEM 4,200.00 EMERGENCY PREPAREDNESS DEPT TOTAL 4,628.40 FARM PLAN REPAIR/MAINT SUPPLIES 64.19 L & S TRUCKING HAULING CHARGES 400.00 MILL CREEK LUMBER & SUPPLY REPAIR /MAINT SUPPLIES 81.06 RAINBOW CONCRETE CO CONCRETE 240.00 TRUK QUIP SNOW PLOW PARTS 242.00 WAL -MART COMMUNITY MAINT SUPPLIES 33.53 WATER PRODUCTS REPAIR/MAINT SUPPLIES 219.30 A & A MATERIALS CO. ASPHALT 111.50 GENUINE PARTS COMPANY -OKLA MAINT SUPPLIES 8.86 LOWES COMPANIES REPAIR/MAINT SUPPLIES 29.39 MILL CREEK LUMBER & SUPPLY REPAIR/MAINT SUPPLIES 53.82 RAINBOW CONCRETE CO CONCRETE 126.00 TRUK QUIP SNOW PLOW PARTS 191.16 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 23.61 UNIFIRST CORPORATION UNIFORM RENTALS 40.58 GELLCO SAFETY SHOES WORK BOOTS - HARRIS 125.99 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 56.91 UNIFIRST CORPORATION UNIFORM RENTALS 81.16 TULSA COUNTY BOCC SIGNS /HARDWARE 1,985.29 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 1,987.36 FUELMAN FUEL 449.05 AEP /PSO 12/03 USE 837.10 NATIONAL POWER WASH VEHICLE WASHING 20.00 SIGNALTEK SIGNALIZATION 344.50 L & S TRUCKING DOZER RENTAL 725.00 US CELLULAR CELL PHONE USE 31.40 SOUTHWESTERN BELL 12/03 PLEXAR 24.62 MAGNUM CONSTRUCTION STREET REPAIRS 37,975.57 STREETS DEPT TOTAL 46,508.95 LOWES COMPANIES MAINT SUPPLIES 3.96 WAL -MART COMMUNITY WINTER WONDERLAND 28.60 LOWES COMPANIES HEAT TAPE 29.29 VINES MINI - STORAGE YEARLY RENTAL 480.00 UNIFIRST CORPORATION UNIFORM CLEANING 43.92 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 423.79 ME -DIR DESCRIPTIQN AMOUNT CHARACTER FIRST! MONTHLY BULLETINS 70.00 SAMS CLUB MAINT SUPPLIES 46.96 FUELMAN FUEL 58.60 CDW GOVERNMENT MONITOR 333.65 AEP /PSO 12/03 USE 480.04 OKLAHOMA NATURAL GAS 12/03 USE 1,050.24 SOUTHWESTERN BELL 12/03 PLEXAR 67.48 TULSA FREIGHTLINER COMMUNITY CENTER DEPT TOTAL 2,106.97 AEP /PSO 12/03 USE 48.07 OKLAHOMA NATURAL GAS 12/03 USE 319.31 SOUTHWESTERN BELL 12/03 PLEXAR 21.40 HISTORICAL MUSEUM TOTAL .� _.. _ 388.78 FUELMAN FUEL 38.16 AT &T WIRELESS PHONE USE -HAYES 102.90 NATIONAL BUSINESS INCUBATION ASSOC. DUES -HAYES 225.00 L & M OFFICE FURNITURE OFFICE FURNITURE 275.00 BAKER CUSTOM PAINTING ECONOMIC DEVELOPMENT DEFT TOTAL _ 641.06 GENERAL PEARSON EDUCATION TEACHING MATERIALS 823.44 PACE PRODUCTS OF TULSA AMBULANCE SUPPLIES 193.00 PSI PHARMACEUTICAL SYSTEMS AMBULANCE SUPPLIES 538.63 WAL -MART COMMUNITY MAINT SUPPLIES 17.46 MEDICAL COMPLIANCE SPECIALITY BIO -WASTE DISPOSAL 111.00 ALLIANCE MEDICAL AMBULANCE SUPPLIES 987.67 ALLIANCE MEDICAL AMBULANCE SUPPLIES 946.13 TULSA FREIGHTLINER TOWING CHARGE 120.64 GALLES JEFFERY DO. EMS AUDITS 250.00 AT &T WIRELESS PHONE USE - OTHERS 79.23 AT &T WIRELESS PHONE USE - OTHERS 92.61 AMBULANCE SERVICE FUND TOTAL 4,159.81 TOTAL RADIO MAINT CONTRACT 675.00 SOUTHWESTERN BELL E -911 1,617.68 E-911 FUND TOTAL 2,292.68 CH GUERNSEY & COMPANY STREET WIDENING 8/20/02 1,353.52 BAKER CUSTOM PAINTING PAINTING 3,780.00 OVERHEAD DOOR COMPANY OVERHEAD DOORS 9,955.00 LIGHTHOUSE ELECTRIC ELECTRICAL WORK 8,330.00 BECCO CONTRACTORS 86TH -129 E AVE /145 E AVE 215,836.92 VENDQR DESCRIPTION AMOUNT SAMS CLUB MAINT SUPPLIES 41.20 UNIFIRST CORPORATION UNIFORM RENTAL 103.32 FUELMAN FUEL 22.77 LENOX WRECKER SERVICE REPAIR PARTS 45.00 O'REILLY AUTOMOTIVE REPAIR PARTS 2,242.95 B & M TIRE CENTER TIRES 59.95 B & M OIL COMPANY OIL/LUBRICANTS 837.25 CLASSIC CHEVROLET REPAIR PARTS 89.86 ENLOW TRACTOR REPAIR PARTS 19.90 FORD OF TULSA REPAIR PARTS 93.58 GENUINE PARTS COMPANY -OKLA REPAIR PARTS 384.05 INTERSTATE BILLING PARTS FOR RESALE 25.68 T &W TIRE TIRES 1,337.96 TULSA NEW HOLLAND REPAIR PARTS 127.47 WILLIAMS REFUSE EQUIPMENT CO REPAIR PARTS 1,350.08 AEP /PSO 12/03 USE 368.80 OKLAHOMA NATURAL GAS 12/03 USE 727.31 US CELLULAR CELL PHONE USE 28.25 SOUTHWESTERN BELL 12/03 PLEXAR 146.40 B & M TIRE CENTER TIRE REPAIRS 779.70 CITY GARAGE FUND TOTAL 8,831.48 PPO SOLUTIONS F10143 3.15 PPO SOLUTIONS F10143 3.95 PPO SOLUTIONS J06172 383.75 PPO SOLUTIONS 007163 5.00 PPO SOLUTIONS Y06133 33.58 OK TAX COMMISSION SPECIAL TAX UNIT INJURY TRUST FUND 2,781.48 MEDICAP PHARMACIES L12073 52.44 MEDICAP PHARMACIES M09110 77.29 THIRD PARTY SOLUTIONS C10223 36.75 OWASSO PHYSICAL THERAPY CLINIC C09033 111.13 OWASSO PHYSICAL THERAPY CLINIC C10223 448.34 OWASSO PHYSICAL THERAPY CLINIC F10143 295.13 OWASSO PHYSICAL THERAPY CLINIC F10143 320.89 RS MEDICAL J06172 330.00 PREMIER MRI OF TULSA C11213 967.77 PREMIER MRI OF TULSA R10163 967.77 SMITH, JOEY S07082 16,827.00 SMITH, JOEY AND HIS ATTORNEY, THOMAS LAYON INJURY SETTLEMENT 3,500.00 WORKERS COMP FUND TOTAL 27,145.42 GRAND TOTAL 440,722.58 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 1/10/04 Department Overtime Ex ses� pe,p_ jotaIEQ-Qnses Muni qjpa Cou rt - O4 J0 g190e99 Managerial 0.00 19,191.86 W-7=777 Engineering 0.00 10,371.86 Support Services 0.00 5,541.67 174.55 7,201.90 u n d 188�Bl �-$229,249.22- TA' ME Ambulance Fund J, Fund Total 1, ': 1: $157.93 $12;705.28. Emergency 911 Fund Worker's Comp Self-Insurance Fund Fund Total $596.80 F I] TO: THE HONORABLE MAYOR AND COUNCH, C1W OF OWASSO FROM: DUANE CUTH13ERTSON CrrY PLANNER SUBJE CT- ORDINANCE NO. 772 Nune Pro Tune DATE: JANUARY 12,2004 At the December 16, 2003 meeting, the Owasso City Council approved an annexation request of property located in the northeast comer of the East 103'd Street North and U.S. Hghway 169 intersection, containing approximately 0.94 acres. On January 6, 2004, the Owasso City Council approved Ordinance 772 that formally annexed the subject property. Ordinance 772 contained an incorrect legal description. In response, staff is attaching Ordinance 772 Nunc Pro Tunc that will formally adopt the City Council's action • December 16, 2003. Ordinance 772 Nunc Pro Tunc contains the proper legal description for the subject property. MINTO CITY OF OWASSO ORDINANCE NO. 772 Nunc Pro Tunc WHEREAS, on January 6, 2004 Ordinance number 772 was passed annexing certain property into the City of Owasso, Oklahoma. The legal description on said ordinance was erroneous which in effect annexed property previously annexed on January 6, 2004. The correct legal description for Ordinance 772 is as follows: TRACT A TBE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER (SE/4 SE/4 NE/4 NW/4) OF SECTION SIXTEEN (16), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, LESS AND EXCEPT, A STRIP, PIECE OR PARCEL OF LAND LYING IN PART OF THE SE/4 SE/4 NE/4 NW/4 OF SAID SECTION SIXTEEN (16), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST, TULSA COUNTY, OKLAHOMA, SAID PARCEL OF LAND BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID SE/4 SE/4 NEA NW/4; THENCE WEST ALONG THE NORTH LINE OF SAID SE/4 SE/4 NE/4 NW /4 A DISTANCE OF 306.04 FEET TO A POINT, 25.00 FEET EAST OF THE WEST LINE OF SAID SE/4 SF-14 NE/4 NW/4; THENCE SOUTH ON A LINE PARALLEL TO AND 25.00 FEET EAST OF SAID WEST LINE A DISTANCE OF 330.36 FEET TO A POINT ON THE SOUTH LINE OF SAID SE/4 SE/4 NE/4 NW/4; THENCE EAST ALONG SAID SOUTH LINE A DISTANCE OF 100.56 FEET; THENCE NORTHEASTERLY ON A CURVE TO THE RIGHT HAVING A RADIUS OF 2,241.83 FEET A DISTANCE OF 227.84 FEET; THENCE N 32143'22" E A DISTANCE OF 161.40 FEET TO THE POINT OF BEGININIING; SAID TRACT CONTAINS .82 ACRES MORE OR LESS \s(01 IV= 00-1 A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE/4) OF THE NORTHWEST QUARTER (NW/4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M., TULSA COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID SE/4 OF NW/4; THENCE S 1'18'30" E ALONG THE EAST LINE OF SAID SE/4 OF NW/4 A DISTANCE 25.00 FEET; THENCE S 88*41'42" W A DISTANCE OF 218.26 FEET TO A POINT ON THE EASTERLY RIGHT-OF-WAY OF U.S. HIGHWAY 169; THENCE ALONG A CURVE TO THE RIGHT ALONG SAID RIGHT-OF-WAY WITH A RADIUS OF 2241.83 FEET A DISTANCE OF 28.08 FEET TO A POINT WITH A CHORD N 25'46"29" E A DISTANCE OF 28.08 FEET, SAID POINT BEING ON THE NORTH LINE OF SAID SE/4 OF NW/4; THENCE N 88'41'42" E ALONG SAID NORTH LINE A DISTANCE OF 205.48 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 0.12 ACRES MORE OR LESS. WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory, providing a petition in writing, signed by not less than three-fourths of the legal voters and owners of not less than three-fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting held on December 16, 2003 at 6:30 p.m. at the Community Center, Owasso, Oklahoma; and WHEREAS, on the 16th day of December, 2003, said Petition was duly considered by the Owasso City Council and was determined to have complied with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: TRACT A THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER (SE/4 SE/4 NE/4 NW/4) OF SECTION SIXTEEN (16), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, LESS AND EXCEPT, A STRIP, PIECE OR PARCEL OF LAND LYING IN PART OF THE SEA SE/4 NEA NW/4 OF SAID SECTION SIXTEEN (16), TOWNSHIP TWENTY-ONE (21) NORM RANGE FOURTEEN (14) EAST, TULSA COUNTY, OKLAHOMA, SAID PARCEL OF LAND BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT THE NORTHEAST C07,1,4✓R OF SAID SEA SE/4 NEA NW/4; THENCE WEST ALONG THE NORTH LINE OF SAID SE/4 SE/4 NE/4 NW/4 A DISTANCE OF 306.04 FEET TO A POINT, 25.00 FEET EAST OF THE WEST LINE OF SAID SE/4 SE/4 NEA NW/4; THENCE SOUTH ON A LINE PARALLEL TO AND 25.00 FEET EAST OF SAID WEST LINE A DISTANCE OF 330.36 FEET TO A POINT ON THE SOUTH LINE OF SAID SE/4 SE/4 NE/4 NW/4; THENCE EAST ALONG SAID SOUTH LINE A DISTANCE OF 100.56 FEET; THENCE NORTHEASTERLY ON A CURVE TO THE RIGHT HAVING A RADIUS OF 2,241.83 FEET A DISTANCE OF 227.84 FEET; THENCE N 3243'22" E A DISTANCE OF 161.40 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINS .82 ACRES MORE OR LESS AND TRACT A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE/4) OF THE NORTHWEST QUARTER (NW/4) OF SECTION 16, TOWNSHIP 21 NORTH, PASSED AND APPROVED this 20a' day of January, 2004. ATTEST: CITY OF OWASSO, OKLAH01ME Sherry Bishop, City Clerk Gary Cochran, Mayor APPROVED AS TO FORM: Ronald D. Cates, City Attorney UAW 1 FROM: LONNY FISHER, FIRE, CHIEF SUBJECT: FEMA GRANT A`T`E® January 15, 2004 The funds obtained through this grant will be utilized to purchase a vehicle exhaust extraction system to be, installed in the apparatus bays of Station #1. Installation of this system will help meet two standard recommendations for 1-11c fire station, the NFPA Standard, recommending automatic exhaust extrication and the health department recommendations for air quality in the patient compartment of the ambulances. Research has been conducted on vendors that can supply a vehicle exhaust extraction system in which 100% extraction efficiency is assured, as is required under the terms of the FEMA grant. In order to deliver a rapid response during an emergency situation, numerous requirements would need to be met by the system. The system will need to automatically disconnect from the vehicle after it has exited the building and provide for automatic exhaust removal and system shut down after use. Memorandum Page 2 January 15, 2004 Vendors of these type of systems were contacted, ARI Hetra, The AX, and Air Technologies. The Nederman System utilized and installed by ARI Hetra and The AX did not meet the FEMA requirements of 100% extraction and neither company is located in Oklahoma which could delay any warranty or service work. Air Technologies of Broken Arrow specializes in the installation of Plymo-Vent Systems and is the only authorized dealer of the Plymo-Vent System in this region. This system meets all of the FEMA grant requirements and has been installed in over 40 Oklahoma Fire Stations. The staff recommends Council approval to accept the FEMA Grant in the amount of $61,295.00 and authorize a sole source purchase for the vehicle exhaust extraction equipment from Air Technologies of Broken Arrow. ETMI r4 a t— RI 1. Letter from John Sullivan dated December 18, 2003 2. Grant Award Notification 3. Vendor Information, Air Cleaning Technologies JOHN SULLIVAN 1ST DISTRICT, OKLAHOMA 114 CANNON ROUSE OFFICE BUILDING WASHINGTON, DC 20515 (202) 225 -2211 (202) 225 -9187 (FAX) 2424 EAST 21ST STREET, SUITE 510 TULSA, OK 74114 -1723 (918)749 -0014 018) 749 -0781 (FAX) BARTL E SVILLE TOLL FREE (918)336 -6500 December 18, 2003 Mr, Mark Stuckey Owasso Fire Department 8901 North Garnett Road Owasso, OIL. 74055 Dear Mr, Stuckey, i lY of 7 ,y `t Rh5bington, 4W 20515 sullivan.house.gov COMMITTEE ON TRANSPORTATION ANDINFRASTRUCTURE SUBCOMMITTEE ON AVIATION SUBCOMMITTEE ON WATER RESOURCES AND ENVIRONMENT COMMITTEE ON GOVERNMENT REFORM SUBCOMMITTEE ON ENERGY POLICY, NATURAL RESOURCES, AND REGULATORY AFFAIRS SUBCOMMITTEE. ON GOVERNMENT EFFICIENCY AND FINANCIAL MANAGEMENT COMMITTEE ON SCIENCE SUBCOMMITTEE ON RESEARCH SUBCOMMITTEE ON SPACE AND AERONAUTICS I recently received notice that the Owasso Fire Department has been selected to receive a grant of $61,295 from the Department of Homeland Security and the Federal Emergency Management Agency. I personally want to congratulate you for receiving this grant in order to increase the effectiveness of your firefighting operations and to fund your safety programs. I am sure that it took hard work and dedication to attain this funding. The security and defense that you provide to the First District are invaluable and I am confident that this money will go toward protecting the safety of the public as well as your firefighting personnel. I am dedicated to doing all that I can to assist you as you strive to maintain a safe and secure community in which to live. If our office can be of assistance to you in the future, please feel free to write or call. We would be happy to help in anyway that we can. I JAS /egc Panel Review Mr. Mork Stuckey Owasso Fire Department 8901 N. Garnett Street Owasso, Oklahoma 74055-4603 Dear Mr. Stuckey: Federal Emergency Management Agency Washington, D.O.2O472 Page 2o[8 Congratulations. Your grant application submitted to the Emergency Preparedness & Response Directorate (EP&R/FEk8AofDHS) for the FYO3 Assistance bmFirefighters Grant Program in the program area ofFire Operations and Firefighter Safety has been approved. The approved project costs amount tn$O8,1O5.U0.The Federal share is 90 percent or $61,295.00 of the approved amount and your share of the costs im10percent or $6,810.00. As part of your award package, you will find EP&R's grant Agreement Articles. Please make sure you read angZAA164W U'Lomillatfutugm- '- 'I', ''I For your convenience, we will have an on-line system that will accept payment requests. The first step to request your grant funds is to ensure that EP&R has your correct direct deposit information on-line. Please log onto using your userid and password and confirm the direct deposit information. Once you have confirmed your direct deposit information, print a copy of it by clicking the Print SF 1199A button on the screen. Sign the form and take it to your bank to complete the bottom portion. Please write your grant number on the top of your SF 11 99A before mailing it to EP&R. Once your bank has completed and signed the form, mail it by priority mail, with the original signatures, to the address below: Emergency Preparedness and Response Directorate /EP&RA Financial & Acquisition Management Division Grants Management Branch Attn: Assistance to Firefighters Grant Program 500 Street, SW, Room 334 Washington, D.C.-2O472 If you currently have Assistance to Firefighters Grant with EP&R and your direct deposit information has not changed, you do not need to resubmit that information. If your direct deposit information has changed, please follow the detailed instructions in the preceding paragraph. The second step will be to request your grant funds. Grant funds should be requested to meet your immediate needs and should therefore be requested as close as possible to the time that you will actually spend the funds. If you have any questions or concerns regarding the process to request your grant funds, please contact your Grants Management Specialist, Sheila Parker Darby at 202-646-3655. August 1, 2003 1300 West Detroit St. Broken Arrow, OK 74012 0=, 918-251-8000 918 -251-4977 800-351-1858 www.aircleaningtech.com 0 Homeland Security will require your Department to secure all fire stations. There will be a greater need for a PlymoVent Vehicle Exhaust Extraction System which will allow them to perform routine maintenance and pump checks in quarters. ® In the NIOSH Current Intelligence Bulletin 50 (1988) and NIOSH Guide to Chemical Hazards (1997), NIOSH describes diesel exhaust as "a Potential Occupational Carcinogen" as defined in the Cancer Policy of OSHA. Therefore, NIOSH recommends 100% protection fi -om diesel exhaust. NFPA 1500, 2002 Edition, Annex A-43 states NFPA "recognizes and advocates the need for the elimination and the containment of all vehicle exhaust emissions to a level of no less than 100 percent effective capture. This complies with NIOSH's requirement to reduce the emissions to the lowest feasible level in an effort to reduce the health impact on human life. This, in turn, reduces the department's liability and risk." According to the 1996 International Mechanical Code, Section 502811, "Areas in which stationary motor vehicles are operated shall be provided with a source capture system that connects directly to the motor vehicle exhaust system." ® US Department of Labor — OSHA Right to Know Law states that an employer must disclose in writing, to all employees, if they are exposed to a chemical hazard which may be present in their place of employment. Air Cleaning Technologies, Inc. is a licensed mechanical contractor specializing in air pollution control for over 24 years. After researching the alternatives for source capture diesel exhaust ventilation, we recommend PlymoVent Automatic Startup / Disconnect Vehicle Exhaust Systems as the best solution for a safe, effective, well-built engineered diesel exhaust ventilation system. Our objective is to provide you and your firefighters 100% protection from the hazardous vehicle emissions exhaust in the fire stations. Air Cleaning Technologies, Inc, specializes in design engineering, turnkey installation and service for air pollution control systems. Air Cleaning Technologies, Inc. provides these services for the following municipalities that have researched the issue, the potential remedies and have selected Plymo Vent as their best investment to provide a quality, effective solution: Bartlesville Fire Department Broken Arrow Fire Department Edmond Fire Department Fayetteville Fire Department (Drake Airport) Fort Sill Fire Department Lawton Fire Department Little Rock Arkansas Fire Department Muskogee Fire Department Norman Fire Department North Little Rock Fire Department Ponca City Fire Department Tulsa Fire Department Warr Acres Fire Department Will Rogers International Airport, Oklahoma City • Abilene Fire Department • Allen Fire Department • Amarillo Fire Department • Arlington Fire Department • Austin Fire Department • Austin EMS • Burleson Fire Department Carrollton Fire Department • Dallas Fire Department • El Paso Fire Department • Fire Training Technology Center, Fort Worth • Fort Bliss Fire Department, El Paso • Fort Sam Houston • Fort Worth Fire Department Garland Fire Department Grand Prairie Fire Department • Houston Intercontinental Airport, ARFF • Irving Fire Department • Leander Fire Department • Lewisville Fire Department • Lubbock Fire Department • McKinney Fire Department Midland Fire Department • Pasadena Fire Department • Plainview Fire Department • Ponderosa Volunteer Fire Department • Round Rock Fire Department • Sam Bass Volunteer Fire Department • The Woodlands F. D., Houston • University Park Fire Department, Dallas • Vou.-ht Aircraft Industries Fire Station, Dallas Chief Lonnie D. Fisher Page (2) We have good news to share with you. Air Cleaning 'Technologies, Inc. just completed phase II of Dallas Plymo Vent installations. Firefighters in 62 Dallav 'Stations are now breathing cleaner air with the elimination of diesel carcinogenic and tonic gases. .!-additionally, we recently completed turnkey installations in (5) more Stations in El Paso, (5) more Stations in Lubbock and (3) more Stations in Abilene. We also recently completed Plymo Vent installations at the new Tarrant County Fire Training Academy in Fort Worth and the Houston Airport Rescue and Firefighting Stations at the George Bush Intercontinental Airport. Furthermore, the cities of Burleson, Fort Worth, Garland, Irving, Lewisville and McKinney have also begun phasing in Plymo Vent Systems. We would be especially pleased to hear the same news from the City of Owasso Fire Department one day. For your Vehicle Emissions Exhaust Projects, Air Cleaning Technologies, Inc. can provide the following: • On site review; • Budget estimates; • `Public Domain' Specifications both in hard copy as well as on disk in your software version; • Engineering Design; • CAD Drawings in your architects' and engineers' drawing file format; • Turnkey Installation; • Training; • Warranty; • Service. Air Cleaning Technologies, Inc. maintains a strong, focused commitment to high standards in the provision of effective engineered solutions to air pollution control problems, quality installation and prompt service. We hope for future opportunities to meet your needs in protecting your firefighters from the carcinogenic hazards of diesel exhaust. We look forward to working with you to create a healthier environment. Best Regard my D. Duncan Municipal Sales & Project Management MDD /ls Enclosure(s) •' l s F. MWIN SIT T® HOMELAND SECURITY T DATE: January 6, 2004 I -mm� �, s On April 1, 2003 the Fire Department submitted a grant application to the Office of Homeland Security. The application was for a $12,000,00 grant to be utilized for the purchase of firefighting equipment. The Fire Department was notified of the grant award on August 1, 2003, All final grant documents were forwarded to the Office of Homeland Security on December 15, 2003, The grant of $12,000,00 will purchase four new self- contained breathing apparatus (SCBA) and two spare bottles that meet all specifications and recommendations of the NFPA and Owasso Fire Department. Currently, the Fire Department has nine SCBA's that were purchased three years ago and placed into service. NFPA standards recommend that an SCBA should be provided for every seat in a fire engine. The Fire Department must purchase the equipment, provide proof of receipt, and then process the proper documentation for reimbursement through the Homeland Security office. The Office of Homeland Security should reimburse the City of Owasso $12,000.00 within 30 days. A supplemental appropriation will be needed in the Fire Capital Fund for the amount of $12,000.00. The staff recommends Council accept this grant in the amount of $12,000.00 from the Office of Homeland Security in order to purchase four new self- contained breathing apparatus and two spare bottles. 1. Monthly Status Report 2. Chant Award Notification %ovvc%**u rvito wupidrunem 1 1 $12,000.00 E -PPE 10 pen-Circuit Self Contained Breathing A ar PP al 2,644.66 4 L 10,578.64 1 1 $90,578.84 1 FS Y ni t E PPE finders /bottles for SCBA 7294.24 21,456.48 $1,421.36 FS Y 03 of progress for the month. Highlight responder training, purchase infor ation and any other related iniYlatives, ABtach additional d along with other Pertinent documentation such as receipts, purchase M MSR 5-122 Page 1 of 2 OFFICE OF HOMELAND SECURITY P.O. Box 11415 First Responder Equipment Program Oklahoma City, OK 73136 Lonny Fisher Award # 5-122 Owasso, City of 8901 N Garnett Owasso, OK 74055 $125000.00 To assist communities in the purchasing process and to help keep costs down, most authorized equipment will be made available through volume purchase on statewide contracts. While OKOHS cannot mandate that you purchase the items from the statewide contract, this may result in a streamlined and cost-effective option. In addition, it will fulfill the standardization and inter-operability requirements of the FREP that all equipment purchased should be interoperable with the equipment on the response trailers. If any funds remain unexpended after completing P.O. Box 11415 a Oklahoma City, OK 73136-0415 0 phone 405/425-7296 a fax 405/425-7295 a email okohs@dps.state.ok.us Page 2 August 21, 2003 Phase 5 Guidelines purchase of all approved items, a Revised Budget Detail Worksheet may be submitted requesting approval for additional authorized equipment. Your willingness to participate in this important initiative is appreciated. Thank you again for your efforts, we took forward to working with you. Sincerely, BOB A. RICKS Commissioner • Public Safety P.O. Box 11415 a Oklahoma City, OK 73136 -0415 e phone 405/425-7296 ® fax 4051425-7295 *cmailoI-ohs@dps.state.ok.us "M rffWW1 5. TO- HONORABLE MAYOR AND CITY COUNCIL r_31�11 SUBJECT: SUPPLEMENTAL APPROPRIATION AND AUTHORIZATION TO PURCHASE TATE: JANUARY 15, 2004 Also, in April 2003, the Fire Department applied for the Fire Act Grant through the Federal Emergency Management Agency (FEMA). This grant application has been filed electronically with FEMA for the past four years; however, this is the first year Owasso Fire Department has received the award. This grant will be utilized to fund a Plymo-Vent System for Station #1 located at 8900 North Garnett Road at an approved project cost of $68,105.00. FEMA has awarded 90% of the project cost ($61,'!05.00) and the City will be required to match 10% of the project cost ($6,810.00). In order for the City of Owasso to utilize funds from the Homeland Security and FEMA Grants, a supplemental appropriation to the Fire Department General Fund is needed. The supplemental appropriation would increase both the revenues and the expenditures of the General Fund by $73,295.00. The City match of $6,810.00 for the FEMA grant would require a supplemental appropriation in the Fire Capital Fund. Memorandum Page 2 January 159 2004 -0. Funding for this request is derived from the Homeland Security Grant in the amount of $ 129000.00, the FEMA Grant in the amount of $61,295.00 and an appropriation of funds in the amount of $6,810.00 from the Fire Capital Fund balance. The FBMA Grant funding will be received prior to the expenditure of funds. 2. The Homeland Security Grant funding will be reimbursed to the City after a receipt verifying the proof of purchase has been received by the Office of Homeland Security. The reimbursement should take approximately 30 days. Staff recommends Council approval of a budget amendment to increase general fund estimated grant revenues by $73,295.00, to increase general fund Fire Department expenditures by $73,295.00, and increase Fire Capital Fund expenditures by $6,810.00. Also, the staff recommends Council authorize the sole source purchase and installation of the Plymo -Vent System from Air Technologies of Broken Arrow, Oklahoma in the amount of $68,105.00. HE TO- HONORABLE MAYOR AND CITY COUNCIL CITY OF (BASSO FROM- SHERRY BISHOP FINANCE DIRE, CT OR SUBJECT- RE' SOLUTION NO. 2004-01 CAPITAL IMPROVEMENTS FUND PROJECTS DATE: January 16, 2004 On October 14, 2003, the citizens of Owasso voted to approve Ordinance No. 763 extending the third penny sales tax which is restricted in use to capital projects. The ordinance further restricts the use of funds to projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution. The capital projects recommended by the Capital Improvements Committee were approved by the City Council and information describing the project priorities was widely distributed to the public before the election. Resolution No. 2004-01 would establish the "Tier I" projects as the initial priority determination for utilizing the third penny sales tax. The published "Tier I" projects include: 129"' East Ave., 76'h to 96th; the Interchange at 96th Street North, Hwy 169 and N. 129th East Ave.; Additional Fire Stations; the Sports Park Expansion; a Storm Siren System; and the YMCA Pool. All future additions or changes to these project priorities will be restricted by the procedures established in Resolution No. 2003-14 approved by the City Council on September 2, 2003. The amendatory procedure requires a recommendation by the Capital Improvements Committee, a public hearing by the City Council, and adoption of a resolution determining the project priorities. jgi Staff recommends City Council adoption of Resolution No. 2004-01 establishing project priorities for utilizing the third penny sales tax. Resolution No. 2004-01 Resolution No. 2003-14 i t i i sla ➢asY l d i�� t � �, � WHEREAS, on the 14th day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 763, an ordinance providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; WHEREAS, it is necessary for the City Council to formally approve the Tier 1 capital projects for funding from the Capital Improvements Fund. NOW, r. BY THE CITY COUNCIL OF THE CITY OF .S O OKLAHOMA, The following capital projects, designated as 66Tier 1 Projects," to -wits 129th East Ave., 76" t:, 96th; the Interchange at 96th Street North, Highway 169 and North 1291h East Avenue; Additional Fire Stations; the Sports Park Expansion; a Storm Siren System; and the YMCA Pool are hereby approved and shall be considered as the initial priority determination of capital projects for funding from the Capital Improvements Fund. DATED this 20th clay of January, 2004. CITY OF O ASS®, OKLAHOMA Sherry Bishop, City Clerk Ronald D. Cates, City Attorney Gary Cochran, Mayor RESOLUTION NO. 2003-14 �. E EXCISE TAX LEVIED BY ORDINANCE T BE IT RESOLVED BY THE CITY COUNCIL OIL THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: Amendment to Priority Determination for utilization of the proceeds of the excise tax levied by Ordinance No. 163, shall be accomplished in the following manner, to wit: A. The proposal for amendment to the Priority Determination shall be presented to the Capital Improvements Committee, in a regular or special meeting thereof, called, noticed and held in accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301, et req. The Capital Improvements Committee, in such public meeting, shall consider all matters deemed relevant by it to the proposed amendment to Priority Determination and at the conclusion of such consideration it shall make a recommendation thereon to the City Council. Prior to the City Council consideration of the Capital Improvement Committee's recommendation and the proposed amendment to the Priority Determination. The City Council, during a regular or special meeting thereof called, noticed and held in accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et req., shall conduct a public hearing thereon. In addition to such notice as may be required under the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et req., notice of such public hearing shall be published once in a newspaper of general circulation not less than five (5) calendar days prior to such public hearing. C. During the course of the public hearing, the City Council shall receive and consider such information as deemed by the City Council relevant to the proposed amendment to Priority Determination. D. At the conclusion of the public hearing, the City Council shall, after discussion on the proposed amendment, continue the matter for a period of not less than two (2) weeks to a date, time and place certain for continued consideration of same. At such time, the City Council shall take such action as it deems appropriate on the proposed amendment. Any action taken shall ultimately be set forth by way of Resolution. The date of adoption of said Resolution of the proposed amendment to Priority Determinations shall be deemed the effective date. APPROVED AND ADOPTED this 2 "a day of City of Owasso, Oklahoma. ATTEST::�� n Gary ochran, Mayor stember, 2003 by the City Council of the OFFICIAL E L ®.,C C Sherry Bishol�, City Clerk APPROVED AS TO FORM: S P. Gray, C' Att ey UK TO- HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRE, CTOR SUBJECT- SUPPLEMENTAL APPROPRIATION CAPITAL IMPROVEMENTS FUND DATE: January 16, 2004 On October 14, 2003, the citizens of Owasso voted to approve Ordinance No. 763 extending the third penny sales tax which is restricted in use to capital projects. The ordinance further restricts the use of funds to projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution. The capital projects recommended by the Capital Improvements Committee were approved by the City Council and information describing the project priorities was widely distributed to the public before the election. Resolution No. 2004-01, if approved by the City Council will establish the Tier I projects as the initial project priorities. The budget for these projects will be funded by debt issued by the OPWA. Proceeds of the debt will be transferred to the City to be appropriated for projects in the Capital Improvements Fund. Not all of the Tier I projects are included in the first phase of funding. Only the projects or portions of projects that are anticipated to be undertaken this year are included in this appropriation request. Staff is requesting an appropriation of $8,550,000 for the following projects: 129'h East Ave (96th intersection) $2,300000 Interchange at 96th & Hwy 169 2,600,000 Fire Stations 1,400,000 Sports Park 2,000,000 Storm Siren System 250,000 114MIX12,10 WOMEN@ tole , Staff recommends approval of an amendment to the Capital Improvements Fund budget increasing estimated revenues by $8,550,000 and increasing the appropriation for project expenditures by $8,550,000. .IVA x 5 � TO, THE HONORABLE MAYOR 0 AND CITY COUNCIL CITY OF OWASSO FROM. Fm ROBERT CA RR, JIB ®, P.E. PUBLIC WORKS DIRECTOR SUBJECT. AMENDMENT NO. 1 AGREEMENT FOR ENGINEERING DESIGN SERVICES 129TH EAST AVENUE IMPROVEMENTS DATE® January 8, 2004 Various changes to the original scope of work are proposed (see Attachment A). Details and reasons for each change are shown below. SCOPE OF WORK CHANGES® U.S. Highway 169 Interchange Modifications: Following completion by the design engineer of a Conceptual Design Report in December 2002, recommended improvements to the interchange at U.S. Highway 169 included extensive widening and ramp modification that were not anticipated in the original scope of work. The original engineering agreement stated that the fee to complete the design of the interchange improvements were to be negotiated after the completion of the Conceptual Design Report and recommendations had been agreed upon by the City of Owasso and Oklahoma Department of Transportation (ODOT). It was anticipated that improvements could range from signalization to a complete reconstruction of the ramp. The configuration shown on Attachment B was approved by ODOT and the Federal Highway Administration. The final selected alternative includes a six (6) lane signalized intersection. CH2MHi11 thought it to be impractical to scope this portion of the project and include fees in the original agreement. This concept was proposed at that time to save the City the expense of a design fee for an entire interchange modification in the event that a simple widening and Amendment No. 1 to Engineering Design Services 129`1' East Avenue Improvements Page 2 of 4 signalization would have accomplished the design objectives. As a result, the original scope of service included only the study and recommendation of alternatives for the interchange. Additional engineering costs proposed with this amendment are associated with the design of the U.S. Highway 169 interchange, including additional surveying and aerial photography. Extension of E 96th Street North Improvements: As an additional result of the above intersection modifications, the Conceptual Design Report also indicated a need to widen E. 96tH Street North and N. 129th E. Avenue farther north and east, respectively. In the original scope of services, the intersection improvements were limited to 600 feet in each direction. The Conceptual Design Report determined that the project should be extended approximately 800 feet north, 1,000 feet west and 3,000 feet east to more appropriate termination points. Additional engineering costs are associated with additional survey, aerial topography, geotechnical, design, right-of-way services and construction services. Additional Traffic Signals: The Conceptual Report stated a need for additional signalization to facilitate pedestrian and vehicle flow on N. 129th E. Avenue at the Owasso High/Middle School complex and Sixth Grade Center. Additionally, the signal at the Sixth Grade Center requires the design of a new two-way driveway to access the newly constructed school parking facilities. Additional engineering services are associated with the signalization of these two locations. Home Depot Package: In May 2003, construction of Home Depot prompted early construction of improvements to a portion of N. 1291h East Avenue and the intersection at E. 96th Street North. This construction forced accelerated completion of the design and resulted in additional fees for bidding and construction services. Although basic design was included in the original scope of work, fast-phasing of construction resulted in additional engineering work that was not included in the scope. These added work items include pavement transitions, temporary pavement marking and signage, drainage adjustments, and modifications to the vertical profile on both E. 96th Street North and N. 1291h East Avenue. Additionally, design modifications will also be required at a later date to incorporate the ultimate road configuration for loop detectors and wiring diagrams. Added engineering and construction services also includes coordination with the Home Depot consulting engineer, attendance to meetings and bid conferences. Break Improvements into Two Separate Projects: In November 2003, following the start of construction at the intersection of E. 96th Street North and N. 1291h E. Avenue and the new service road across from the U.S. Highway 169 ramp, city staff felt that permanent reconstruction of the interchange should take first priority of the remaining engineering contract items. Staff believes that these improvements are needed in the immediate future to better manage traffic and facilitate traffic movements. During constriction of Home Depot, a service road was constructed immediately across from the U.S. Highway 169 interchange to service the commercial area (including Walgreen's, Oklahoma Amendment No. I to Engineering Design Services 129'h East Avenue Improvements Page 3 of 4 National Bank and Home Depot). This service road enables vehicles to travel across E. 96th Street North to the commercial area south of the ramp (crossing six (6) lanes of traffic). Temporary traffic signals have been installed as an interim measure to assist in the flow of traffic. However, due to the proximity of the N. 1291h East Avenue intersection, signals at both intersections must be synchronized to effectively manage traffic. As a result, installation of permanent signals and completion of improvements at the ramp are critical, A separate set of contract documents and design plans are to be prepared to enable this portion of work to proceed prior to work on North 1291h E. Avenue. As originally provided in the scope of services, design plans and specifications for widening N. 129th E. Avenue from the termination point south of Home Depot to E. 76th Street North will be completed. A separate set of contract documents and design plans will be prepared. The additional scope of services proposed in this amendment is associated with dividing the project into two (2) separate projects for bidding and construction. SUMMARY: The following is a summary tabulation of additional manhours and costs to perform the additional services: Work Item Additional � Manhours Cost Additional Road Improvements Preliminary Design 493 $61,791 Final Design 283 $26,170 Construction Administration 191 $17,573 Subtotal $105,534 Home Depot Project 233 $24,032 $24,032 Two Separate Projects Final Design 168 $17,199 Construction Administration 456 $51,505 Subtotal $68,704 Total $198,270 These costs are in addition to the original contract in the amount of $274,986. The resultant total contract will be $473,256. FUNDING: Funding, for the contract amendment will be included in the FY03-04 Capital Improvements Fund. Amendment No. I to Engineering Design Services 129'h East Avenue Improvements Page 4 of 4 RFCOMMENDATIONS: Staff recommends Council approval and authorization of the Mayor to execute Amendment No. I to the Agreement for Engineering Design Services for 129th East Avenue Improvements with CH2MHil1, inr in the amount of $198,270. ATTACHMENTS: A. Amendment No. I B. Ramp and Interchange Configuration Map AMENDMENT NO. 1 1 Agreement for Engineering Servicea 11 1 -1 mfo IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso or Contracting Authority, APPROVED: CITY OF OWASSO, OKLAHOMA MM City Clerk Mayor Date ��l CI 2M HILL, INC. HOWASSOOM 1754 GSTON T1' W. T\Am E N DM ENT 1 +2 COMBINEW 12503AMEND No. 1.D0C Amendment No. I for SCOPE OF PR QIPCT. The PROJECT shall consist of the project described as- M y�� SCOPE OF WORK CHANGES: Additional Project Scope: Finally, in November 2003, following the start of construction at the intersection of E 9611, Street North and N 129th E Avenue and the new service road, it was determined that the signalization of the interchange (96th Street North & US-169 Ramps) was to take first priority. These improvements are needed to better manage traffic and facilitate traffic movements at the intersection once road widening has been completed by Home Depot. (1) US HWY 169� lnterchc Ingg difications: Per Paragraph B.2. of the Agreement, the fee to complete the design of the US-169 interchange improvements were to be Kin I (3) The expedited completion of construction improvements at the intersection ofNI29 East Avenue and L}SfIWY 169 are necessary to better manage traffic at the widened intersection. With the construction of the new contmercial development, a service road was constructed immediately across from the US-169 interchange to service Walgreen, Oklahoma National Bank and Home Depot. This will afford vehicles the ability to travel south from the ramp, crossing six lanes oftraffic. However, due to its proximity tn the DJ IZ9«` East Avenue intersection, traffic signals at both intersections must be synchronized tm effectively managed traffic. This can only be accomplished bY xmomuswo NO, 1 ATTACH-A-SCOPE oppouJEu/000 xe Amendment No. 1 Agreement for Intersection - East 96th Street North and North 129th East Avenue (US Highway 169 Interchange) Improvements and 96th Street North cast of 129th Street, add left turn lane, add pavement, drainage, grading and - utilities from bridge to 136ffi Street. Signal Design — Signals at the 129th and High/Mid-High School Complex, and the Signal at 129th and the 6th Grade Center will be added. kivide Project into Two Separate Projects —Divide the project remaining after the Home Depot Package into two separate projects and provide for two separate bid and construction packages. CH2M HILL proposes to furnish the MY OF OWASSO the following professional mgineering -1 qno4 A*zec widening improvements project: i M., MMMM� =� A-1. Complete layout of the 96th Street and US 1♦• ramp terminus intersection per Alternative 1 of the Predesign Report with the addition of a protected left turn lane on 96th Street �west bound to south bound) and extend project on 96th Street from bridge to 136d, Street. 112503AMEND NOA ATTACH-B-SCOPE OF SERVICESDOG B-1 B. Preliminary Design B.I. Develop preliminary base plans for ultimate widening of 96th Street necessary to meet projected traffic demands between the 96th Street bridge J ver US 169 and N. 129th E. Ave. and from N. 129th E. Ave. eastward to 13 East Ave. Current CITY codes, regulations and design criteria and standards will be used for dsign I • Phasing Diagrams/ Timing Schedule • Preliminary Signing and Pavement Marking Plan T1 111MArMn Nin 9 AY Arll ❑ —n, 11 1—n—, n,, * Utility Plan ® Right-of-way Plan ® Construction Sequence/ Traffic Control Plan ® Preliminary Pay Quantities and Pay Item Notes Sheet 132. Preliminary design of signals including layout, phasing sequence, timing schedules, signing and striping. B-3. Prep n-dnary design stormsewer/drainage system within the project limits. The adequacy of existing drainage systems upstream and downstream of this project will not be evaluated. . with CITY staff as requested. Representatives of the project team including the project manager will-be present during the preliminary review meeting and field review with the CITY. ENGINEER will prepare minutes of the meeting and disseminate to all attendees. B.10. Conduct an internal Quality Assessment/Quality Control (QA/QC) review. Following this review and any resulting modifications, the prehn-dnary plans will be submitted to the CITY for review along with a preliminary cost opinion. I C. Final Design C-1. Coordinate final field investigations. C-8. Prepare contract documents for bidding purposes that include bidding requirements, contract forms, contract conditions and special provisions, technical specifications and drawings (CITY's option). C-9. Prepare an updated cost opinion. C.10. Meet with CFIY staff as requested. CAL An internal QA/QC review will be conducted by a senior engineer of ENGINEER. Following this review and any resulting modifications, the construction plans and contract documents will be submitted to the CITY for review. D-L Following receipt of final review comments, final revisions to the construction plans and technical specifications will be made as appropriate. R "61 Amm�-- E.I. The same scope for the original PROJECT will apply here for the expanded scope of the PROJECT. NSSS�- M64 F-1. The same scope for the original PROJECT will apply here for the expanded scope of the PROJECT. =1 - Home Depot Package RJUAMENO N0.9 ATTACH-B,SCOPP. OF SFRVIr.Fq Mr. G-1- Fast track preparation of plan and profile sheets, drainage, utility relocation, traffic signal plans, erosion control plans, construction phasing plans, etc. G-2. Prepare temporary paving plans. G-7. Construction observation and subwdttal review. Phase 5 — Final Design to Divide Project into Two Separate Projects for Bid and Construction H. Separate 96th Street and 129th Avenue into two separate projects for bidding and construction. Provide Construction Administration Services for One Additional Project (12 Month Construction Period). I-1. Disperse plans to bidders. 1.2- Answer bidders questions, provide clarifications and addenda. 7U(1112603AMEND NO. 1 AWACH-MCOPE OF SERVICESZOO 8-5 IS. Coordinate construction Surrey controls. 1,9a Material Sub"ttal review. 1e10e Respond to and prepare 1`S /Change Orders and site visits. 111. Final Inspection. 1.12. ;prepare Record Drawings. TUUAMEND NOJ ATiACN-H -SCOPE OF SERVICES.DOC R F, .L L m i,-A L I a-6LC%f 0 LS Pa IT do, s B, a total lump sum fee of 0ne Hundred Ninety Eight Thousand Two Hundred Seventy dollars ($198,270) for the services described in Attachment B. ENGINEER shall submi:m «2 «. y invoices based upon the proportion of the total services actually completed at the time of billing. Invoices are due and payable wid-tin 30-calendar days of receipt by the CITY. A breakdown of the lump sum amount to be billed for each of the projects is shown as follows: W- qM7t?,T1ff ff ») City of Owasso, Oklahoma Original Contract E. 96th St. N. & M 129th E. Ave. Intersection andW. I G-iv& W, W��»�4> 1111 0 Addendum N6.1 E. 96th St. N. East and West of the N. 129th E. Ave. Wideningr Home Two Separate Projects 7-14MVIJU $ 58,699 $ 26,591 112503AMEND NO.1 ATTACH-C- COMPENSATIONDOG D-1 SOL The proposed schedule assumes the two separate projects will be designed and coordinated concurrently however the construction administration will occux as two separate and independent construction periods. 112503AMEND NO. 9 ATTACH,D-SCHFDUL E DOC rA 112503AMENDMENT I ATrACHE-FEE MANHOUR.As E-1 0 M4 E rd 4 ATEACHMENIE Man-Hour 43 S 1.428 East 96th Sheet North From 1291h East Avenue Intersection East to 136th East Ave. 44 $1,298 Additional Work for ..... v-, Depot Project. 22 $617 4 M22 34 $967 16 $594 18 $669 56 61,759 la 28 9 a3s X7.331 Pais to Dddem a 0 M4 E rd 4 43 S 1.428 4 44 $1,298 22 $617 4 M22 34 $967 16 $594 18 $669 56 61,759 la 28 9 a3s X7.331 112503AMENDMENrr 1 ATMCH -E -e EE MANHCURAs £ -2 112503AN ENDMENT 1 ATTADF E -FEE MANHO;iRAs E -3 AITACHMENT E Man-Hour Breakdown East 96th Street North From 129th East Avenue Intersection East to 136th East Ave. Additional Work for Home Depot Project. Additional Work to Separate IntoTwo Projects --- --- ------ R� 11 2503Arne-nd No. I ATTACH-E-FEE MANHOUR.As E-4 M LF CrC. KS F DATE PRELIMINARY REVIEW ISSUE DATE: 08/06/03 'T' VERIFY SCALE M 0_ & DRAWNG. T. T.S KETADJUST 'C. S SCALES RONCLI. CH21MIHILL 111TERSECTION,1111) ROADWAY UPROVEMENTS- 961h ST 129th E. AVE. INTERSECTION: Q91h E. AVE. IOENING • E. 76th ST. N. TO"E. 96th ST. N. CITY OF OWASSO.OKLMOMA PROPOSED LAYOUT U.S.-169 NORTHBOUND RAMPS /96th STREET N AND PROPOSED LIMITS OF ACCESS T Z_C3 sy ul CL ul ......... . EXrT" RAMP -4- E. 96Th STREEr N. -- - - - - - - - - - - - - - - - - ACCESS TL 0 A�? L A.1 I T,� �P kl:) A�� LOA 212' Lzr L, m I it M LF CrC. KS F DATE PRELIMINARY REVIEW ISSUE DATE: 08/06/03 VERIFY SCALE M 0_ & DRAWNG. T. T.S KETADJUST 'C. S SCALES RONCLI. CH21MIHILL 111TERSECTION,1111) ROADWAY UPROVEMENTS- 961h ST 129th E. AVE. INTERSECTION: Q91h E. AVE. IOENING • E. 76th ST. N. TO"E. 96th ST. N. CITY OF OWASSO.OKLMOMA PROPOSED LAYOUT U.S.-169 NORTHBOUND RAMPS /96th STREET N AND PROPOSED LIMITS OF ACCESS T Z_C3 sy M. WX11-1 a let Ott TO- THE HONORABLE MAYOR AND CYfY COUNCIL CITY OF OWASSO FROM. DUANE CUTHBERT SON CITY PLANNER SIMHCT.- OPUD 18-A (OPUD 18 — COFFEE CREEK AMENDMENT) A.® JANUARY 13, 2004 The applicant, Owasso Land Trust, recently purchased a triangle shaped . parcel property containing 0.94 acres located in the northeast comer of East 103'd St. N. ans, U.S. Hwy 16• service road and had it annexed into the City • Owasso corporate limits im FNecember, 2003. M Staff published legal notice of the annexation petition in the December 18, 2003 edition of the Owasso Reporter and mailed notices to property owners within a 300' radius oft site. Staff has received no phone calls or correspondence in opposition of the request. — PLANNING COMMISSION The Owasso Planning Commission, at the fanuary 12, 2004 regularly scheduled meetirill voted unanimously, 3-0, to approve 2, « :» amendment. RECOMMENDATION Staff recommends approval of OPUD 18-A, to incorporate the subject property into the Coffee Creek PUD 18 under the zoning guidelines outlined for the CG (Commercial General) designation. ATTACHEMENTS 1. PL YD 18-A application 2. General Area Map 3. Copy of Legal Notice 4. OPUD 18 Development outline PLANNED UNIT DEVELOPEMNT APPLICATION GENERAL INFORMATION- GENERAL LOCATION atg 1, C V PRESENT ZONING_ NT U E N PRESENT OF UNITS_ ACRES ct i., LEGAL DESCRIPTION OF LAND UNDER APPLICATION (If by metes and bounds, attach plat of survey) 00 Name and Address of Record Owner Name of person to be billed for publication I Phone As applicant, what is your interest in this property? Iv ling Address Mlresent Owner (Agent for Owner �34 Purchaser 00ther ❑Attomey for Owner I DO HEREBY CERTIFY THAT THE INFORMATION HEREIN JrZ DATE SUBMITTED IS COMPLETE, TRUE AND ACCURATE C)V)M^ ,qA (1)(00 Please submit the completed application form and application fee along with a Certified '500'Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's consultant should attend the Planning Commission meetings at which the Rezoning will be reviewed. Fee Schedule Submittal Requirements 0- 0.99 acres $75 Topographic Map 1- 4.99 acres 100 Outline Development Plan 5-19.99 acres 150 Outline Development Text 20 + acres 200 300' Radius Report 0 i NORTHWEST A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE/4) OF THE A 6. TOWNSHIP 21 NORTH, RANGE PARTICULARLY OF THE I. B.Et M., TULSA COUNTY, OKLAHOMA, MORE ED A FOLLOWS: REQUEST FOR AMENDMENT TO COFFEE CREEK P.U.D. Pursuant to the provisions in the City of Owasso, Oklahoma, Zoning Code, Owasso Land Trust, L.L.C., the Owner of the additional land as defined below, hereby requests that the Coffee Creek P.U.D. be amended to permit additional (and ("Additional Land"") to be a part of the Coffee Creek P.U,D., said Additional Land being described as follows: WE) H:\CorT)rnon\2\299\C0FFEE CREEK\ PU D- AMENDMENT. doc NIN OEM; The proposed Amendment to P.U.D. maintains compliance with the Outline Development Plan of the subject P,U.D. and the purposes and standards of the P.U.D. .#rovisions thereof. A copy of the Outline Development Plan is attached hereto a-s Exhibit "B". A copy of the sketch plat indicating the boundaries of the Additional Latd is attached hereto as Exhibit "C". The Owner of the Additional Land hereby requests the inclusion of the Additional Land into the Coffee Creek P,U.D. and t® allow it to be re-zoned as CG. By-1�6 David E. Charney, Manager V H:\Common\2\299\COFFEE CREEMPUD-AMENDMENT.doc a DEVELOPMENT STANDARDS Commercial Shopping (CG): Permitted Uses Maximum Stories Maximum Building height - Minimum Internal Landscaped Open Space* (per lot) Minimum Building Setbacks: From Abutting Public /Private Street From Abutting Residential Development Area Rear Yards Side Yards Minimum Parking Ratio As permitted within CG District by right or special exception 2 stories 35 ft. 10% of net area 50 ft. 10 ft. plus 2 feet of setback for each one foot of building height exceeding 15 feet 25 ft. 15 ft. One space per 200 sq.f . of floor area * Required internal landscaped open space shall include perimeter landscaping within the development area boundaries, parking islands and plazas, but shall exclude walkways which solely provide minimum pedestrian circulation. Sign Standards All signs will conform to the current sign ordinance for the city of Owasso, Oklahoma. Lighting: Flood lighting will be used from a decorative standard in parking areas. Up lighting will be used on buildings, signs and various landscape eienients. Low lighting will be used in some landscape areas, court yard plazas, steps, and walkways. Other requirements: It is intended that detailed site plans will be submitted for each development area consistent with the concepts and development standards set forth above. Additional requirements or modifications may be established by the city of Owasso Planning Commission and the Owasso City Council pursuant to its review of the detailed site plan of each development area. -8- 0 \��\ (� \\ \)) \�2}k� )( � \ {\ / \� \ \�� \ ca 76 \ \ \\ \\ \{\ E OR FIX Exhibit' V SE CORNER NE/4 NW/4 POINT OF BEGINNING a " 1. 9 03 v az 14 22 �a 27 13 12 za VrJ, ,Rt 1L 1yi 17 NOTICE TO THE PUBLIC OF A HEARING ON A PROPOSED AMENDMENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO, i C A-PPLICATION: OZ-03-14 THE SOUTHEAST QUARTER OF THE SOUTHEAST QUAR'T'ER OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER (SE /4 SE /4 NE /4 NW /4) OF SECTION SIXTEEN (16), TOWNSHIP TWENTY- -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, LESS AND EXCEPT, A STRIP, PIECE OR PARCEL OF LAND LYING IN PART OF THE SE /4 SE /4 NE /4 NW /4 OF SAID SECTION SIXTEEN (16), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST, TULSA COUNTY, OKLAHOMA, SAID PARCEL OF LAND BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID SE /4 SE /4 NE /4 NW /4o THENCE WEST ALONG THE NORTH LINE OF SAID SE /4 SE /4 NE /4 NW /4 A DISTANCE OF 306.04 FEET TO A POINT, 25.00 FEET EAST OF THE WEST LINE OF SAID SE /4 SE /4 NE /4 NW /4; THENCE SOUTH ON A LINE PARALLEL TO AND 25.00 FEET EAST OF SAID WEST LINE A DISTANCE OF 330.36 FEET TO A POINT ON THE SOUTH LINE OF SAID SE /4 SE /4 NE /4 NW /4; THENCE EAST ALONG SAID SOUTH LINE A DISTANCE OF 100.56 FEET; THENCE NORTHEASTERLY ON A CURVE TO THE RIGHT HAVING A RADIUS OF 2,241.83 FEET A DISTANCE OF 227.84 FEET; THENCE N 32 043'22° E A DISTANCE OF 161.40 FEET TO THE POINT OF BEGINNING; SAID TRACT CONTAINS .82 ACRES MORE OR LESS taws A TRACT OF LAND THAT IS PART OF THE SOUTHEAST QUARTER (SE /4) OF THE NORTHWEST QUARTER (NW /4) OF SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M., TULSA COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID SE /4 OF NW /4; THENCE S 1 018'30" E ALONG THE EAST LINE OF SAID SE /4 OF NW /4 A DISTANCE 25.00 FEET; THENCE S 88 041'42" W A DISTANCE OF 218.26 FEET TO A POINT ON THE EASTERLY RIGHT °OF -WAY OF U.S. HIGHWAY 169; THENCE ALONG A CURVE TO THE RIGHT ALONG SAID RIGHT -OF -WAY WITH A RADIUS OF 2241.83 FEET A DISTANCE OF 28.08 FEET TO A POINT WITH A CHORD N 25 046 "29" E A DISTANCE OF 28.08 FEET, SAID POINT BEING ON THE NORTH LINE OF SAID SE /4 OF NW /4; THENCE N 88141'42" E ALONG SAID NORTH LINE A DISTANCE OF 205.48 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 0.12 ACRES MORE OR LESS. The property is further described as located on the east side of U.S. Highway 169 mile south of East 106`x' Street North in Owasso, Oil. To be considered is a rezoning from AG (Agricultural District) to CG (General All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration an "b action, as pro viUed by law. The City Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting time and place to be determined by the Council, said information to be available from the Owasso City Planner. For more information on the proposed rezoning contact the Owasso City Planner, City Fall, 111 No Main Street, Owasso, Oklahoma 74055, or phone (918) 376- 1543 0 Dated at Owasso, Oklahoma, this 15 "' day of December, 2003. Duane Cuthbertson City Planner M) az ®,sia sq;t. W6 s � la P-WOP- Space sre® =,o.o � � P,s., saes s Mirt TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: CHRIS CROSS " e464A PROJECT ENGINEER REQUEST FOR ACCEPTANCE AND AUTHORIZATION OF FINAL P YYIENT IDATE: January 14, 2004 This project involves construction of six-feet-high, prefabricated concrete fencing along the east and north property lines at Fairview Cemetery. In April 2003, contract documents and specifications were finalized by Public Works. Council awarded the construction contract to Premier Crete Products, LLC for the amount of $65,700.00 on May 8, 2003. Final inspection was conducted on November 12, 2003 and all items identified at the final inspection requiring correction to meet city standards have been completed. The contractor provided a one-year maintenance bond for the work as part of the Contract Documents. Progress payments have been made in the amount of $52,560.00. Pay Application No. 2 in the� amount of $13,140.00 was submitted on December 11, 2003 by the contactor as request for final Ir�ayment. Funds for this project are included in the FY 2002-2003 Cemetery Care Fund (Line Item 22 -190- 54200). ODIN Staff recommends Council acceptance of the Fairview Cemetery Fencing Project and authorization for release of retainage and final payment to Premier Crete Products, LLC in the amount of $13,140.00. A. Construction Plan B. Pay Request No. 2 ® Final 0 n N t w N O O to N APPLICATION AND CERTIFICATE FOR PAYMENT TO: (Owner) L11111 N- OrqPvsc) FROM: (Contractor) PROJECT: CONTRACT FOR: DEC 3 1 2003 Period 'roe— Distribution To: Owner Ambitect Contractor Engineer Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. On, 3. Contract Sum to Date (Line I & :1 4. Total Completed & Stored to Date (Column G on Continuation Z M n SAVO, $ t' (� /)o ' C% s— G � , n tit), ot, Retainage: a. Cb % of Completed Work $ (Column D & E on Continuation Sheet) - FINAL b. % of Stored Material $ (Column F on Continuation Sheet) Total Retainage (Line 5a & 5b) Total Earned Less Retainage (Line 4 less Line 5 Total) Less Previous Certificates for Payment $. V'I D�' p- 5), 0303 00300 - Page 8 of 14 8 CURRENT PAYMENT DUE Change Orders approved in previous months by OWNER TOTALS Approved this month Number $ $ Date Approved TOTALS $ $ Net Change by Change Orders The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by tl-ds Application for payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: By: '�Iz STATE OF GKL-2��-��Af ) SS COUNTY OF -1 1 �Ij Subscribed and sworn to before me this I I day of (SEAL) My Commission Expires: Date: Notary Public C I ND I CREWS Notary P u b lic State of f T-xa s M y Commission Expires July 14, 200 4 AGREEMENT 0303 00300 - Page 9 of 14 In accordance with the Contract Documents, based on onsite observations and the date comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the Architect's/Engineer's knowledge, information, and belief, the work has progressed as indicated, the quality of the work is in accordance with the Contract Documents, and the Contractor is entitled to pap'nent of the amount certified, AMOUNT CER'fll-iBD $- (Attach.explanation if amount certified differs from the amount applied for.) (, , -f 1,, 1. ARCF=CT / ENGINEER: - I -1- �! : 1):,'-, By: Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor 'named herein. Issuance, payment, and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. b4O-3 AGREEMENT 00300 - Page 10 of 15