HomeMy WebLinkAbout2004.01.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: January 6, 2004
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
301 South Cedar
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on
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Friday, January 2, 2004.
Juli—affii.- ail. 'S
1. Call to Order
Chairman Cochran
2. Flag Salute
3. Roll Call
Administrative Assistant
4. Consideration and appropriate action relating g to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.
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A. Approval of the Minutes of the December 16, 2003 Regular Meeting-,
Attachment #4-A
H:V1,g. &s'()P%VA 2004:0!C60 -1 doc
Owasso Public Works Authority
January 6, 2004
Palge 2
B. Approval of Claims,
Attachment #4-13
5. Consideration and appropriate action relating to a Resolution of the Owasso Public Works
Authority authorizing the reimbursement of certain expenditures, with said amount to be
reimbursed from the proceeds of tax-exempt obligations to be issued by the Authority; and
containing other provisions related thereto.
Staff will recommend adoption of Resolution 2004-01.
6. Report from OPWA Manager.
S. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
9. Adjournment.
lf,Agcn,ias�OP'N.1,�2004\0,1('604 doc
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OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, .December 16, 200'
Owasso Public Works Authority met in regular session on Tuesday, December 16, 2003 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
.Agenda posted on the City Mall bulletin board at 6000 p.m. on Friday, December 1.2, 2003,
ITEM 1. CALL. TO ORDER
Chairman Cochran called the meeting to order at 6:32 p.m.
The invocation was offered by Pastor Keith Lulls, United Pentecostal Church of Owasso.
The flag salute was led by Economic Development Director, Richey Hayes,
ITEM 3. ROLL, CALL
PRESENT
Cary Cochran, Chair
Susan Kimball, Vice Chair
Steve Cataudella, Trustee
STAFF
Rodney J. Ray, Authority Manager
Ronald Cates, Authority Attorney
A quorum was declared present.
ABSENT
Craig Thoendel, Trustee
ITEM 4. CONSIDERATION APPROPRIATE ACTION A
REQUEST OR APPROVAL
A. Approval of Minutes of the December 2, 2003 Regular Meeting.
B. Approval of Claims.
Ms. Kimball moved, seconded by Mr. Cataudella, to approve the OPWA Consent Agenda
including claims totaling $44,253.94 and payroll claims totaling 43,612.40.
YEA: Cataudella, Kimball, Cochran
NAY: None
Motion carried 3 -0.
Owasso Public Works A uthoritv
ITEM 5. REPORT FROM OPWA MANAGER
W=
ITEM 6. REPORT FROM OPWA ATTORNEY
EM
ITEM T MEW BUSINESS
ITEM 8, ADJOURNMENT
Mr. Cataudella moved, seconded by Ms. Kimball, to adjoum.
YEA: Cataudella, Kimball, Cochran
NAY,-. None
Motion carried 3-0 and the mectino, was adjourned at 6:33 p.m.
0
Pat Fry, Minute Clerk
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December 16, 2003
Gary Cochran, Chair
Y-END-QE
DEacmull 0
AM OM
OFFICE DEPOT
OFFICE DEPOT
OFFICE SUPPLIES
121.86
CULLIGAN OF TULSA
OFFICE SUPPLIES
29.49
METROCALL
WATER
21.90
METROCALL
10/93 USE
7.11
OKLA ONE -CALL SYSTEM
11/03 USE
7.11
AMERICAN PUBLIC WORKS ASSOC.
MEMBERSHIP CUES
185.00
MEMBERSHIP FEE -GARB
ADMINISTRATION DEPT TOTAL
118.00
490.47
MCLAURIN, OSCAR
METER READINGS
DINKINS, TYRONE
METER READINGS
308.45
MEYER, MARK
METER READINGS
344.55
OLINGHOUSE, DAVID R.
METER READINGS
577.35
HAMILTON, BRANDON
METER READINGS
453.15
UTILITY BILLING DEPT TOTAL
142.65
1,826,15
UNIFIRST CORPORATION
EVANS ENTERPRISES
UNIFORM RENTALS
625.18
CITY OF TULSA
REPAIR/MAINT SUPPLIES
NATIONAL POWER WASH
PURCHASED WATER
119.68
117,376.64
METROCALL
VEHICLE WASHING
METROCALL
10/03 USE
15.00
OKLA TRANSPORTATION AUTHORITY
11/03 USE
43.30
65.70
PIKE PASS
WATER DEPT TOTAL
6.70
118,252.20
ADMIRAL EXPRESS
UNIFIRST CORPORATION
OFFICE SUPPLIES
13.44
WASTE MANAGEMENT OF OKLA
UNIFORM RENTALS
246.90
METROCALL
TIPPING FEES
722.83
METROCALL
10/03 USE
14.18
TREASURER PETTY CASH
11/03 USE
14.24
MEETING EXPENSE
WW TREATMENT PLANT DEPT TOTAL
23.26
9,034.85
UNIFIRST CORPORATION
OKLAHOMA NATURAL GAS
UNIFORM RENTALS
129.54
NATIONAL POWER WASH
11/03 USE
VEHICLE WASHING
137.24
SOUTHWESTERN BELL
NON - PLEXAR
15.00
SOUTHWESTERN BELL
NON - PLEXAR
163.78
SOUTHWESTERN BELL
NON - PLEXAR
63.23
SOUTHWESTERN BELL
NON - PLEXAR
49.29
NIETROCALL
10/03 USE
60.34
METROCALL
11/03 USE
42.72
GRANT MANUFACTURING
VEHICLE EQUIPMENT
42.72
WASTEWATER DEPT TOTAL
2,700.00
3,403.86
OFFICE DEPOT
WILLIAMS REFUSE EQUIPMENT CO
PRINTED FORMS
14.70
GREEN POLYCARTS
5,950.00
YEN-[-)
MCRIPTI ®N
AMQUNT
UNIFIRST CORPORATION
UNIFORM RENTALS
107.46
STEVES WHOLESALE
RIVET GUN
66.88
TREASURER PETTY CASH
TRUCK RENTAL
200.00
NATIONAL POWER WASH
VEHICLE WASHING
95.00
METROCALL
10/03 USE
35.54
METROCALL
11/03 USE
35.60
MET
HOUSEHOLD POLLUTION PROGRAM
3,944.98
MET
MET MEMBERSHIP DUES
1,940.18
WASTE MANAGEMENT OF OKLA
TIPPING FEES
4,744.90
REFUSE DEIST TOTAL
a 17,13524
UNIFIRST CORPORATION
UNIFORM RENTALS
13.60
LAMBERT BROWN SCALES
SCALE CALIBRATION
113.50
HARP ELECTRIC
ELECTRICAL REPAIR
147.69
METROCALL
10/03 USE
7.11
METROCALL
11/03 USE
7.12
WASTE MANAGEMENT OF OKLA
TIPPING FEES
948.29
RECYCLE DEPT TOTAL
- 1,237.31
OPWA OPERATING FUND TOTAL i t,
BANK ONE TRUST CO NA
FAP- 01- 0003 -L
4,714.75
BANK ONE TRUST" CO NA
FAP- 92- 0107 -L
23,964.00
BANK ONE TRUST CO NA
FAP -92- 0107 -L
2,880.63
BANK ONE TRUST CO NA
ORF- 01-0002 -L
8,134.88
BANK ONE TRUST CO NA
ORF- 02- 00'17 -L
9,970.79
BANK ONE TRUST CO NA
ORF- 99008 -L
CAPITAL IMPROVEMENTS FUND TOTAL
_2,177.08
- 51,842.13
BANK ONE TRUST CO NA
1997 REV BONDS
43,710.13
BANK ONE TRUST CO NA
1998 REV BONDS
95,089.04
OiPWA SALES TAX FUND TOTAL
138,799.17
OPWA GRAND TOTAL 334,021.38
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 12/13/03
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
DEPARTMENT
12/27/03
OVERTIME TOTAL
EXPENSES EXPENSES
Utility Billing 0 3,347.32
Wastewater 290.94 9,975.37
-05 Affil"
Refuse 51.84 7,474.00
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM- RODNEY J RAY7
CITY MANAGE 11
SUBJECT: ADDENDUM TO CLAIMS LIST
DATE: January 6, 2004
On January 21, 2003 the City Council approved a contract for the purchase of eighty
acres of land from the Owasso Land Trust, such purchase in the amount of $1,590,000.
The closing of the purchase of that land has now been scheduled for January 129 2004, a
date preceding the next meeting of the City Council. Since Mr. Cates has only recently
approved all of the documents relating to the closing the item was not listed on the
previously distributed "claims list".
Thus I have directed the preparation of an addendum to tonight's claims list so the
closing can proceed as per the contract.
The addendum is attached for your action. I plan to make a public announcement of the
addendum.
l o I ! ;':
ADDENDUM TO CLAIMS TO BE PAID 01/06104
VENDOR DESCRIPTION
OWASSO LAND TRUST LAND PURCHASE m SPORTS PARK $ 9,590,000.00
CAPITAL IMPROVEMENT FUND
"MO-4
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MEMORANDUM
TO- THE HONORABLE CHAIXVIAN AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM. RODNEY J RAY
CITY MANAGER
SUBJECT. RE QUEST FOR TRUSTEE ADOPTION OF OPWA RESOLUTfON
2004-01
DATE. January 29 2004
On October 14, 2003 the citizens of Owasso approved the extension of a third penny
sales tax that is restricted in use to capital projects. During the campaign for passage of
the proposition, there was substantial discussion of not only what projects were initially
determined as "high priority", but also of how the financing for the projects would be
accomplished. Subsequent to the successful vote much time and energy has been
allocated to the development of a vehicle and process that would allow a "unique"
financing approach as indicated during the campaign. Due to a relatively new and unique
approach to municipal financing, one that anticipates utilizing local financial institutions
to issue short term debt without the issuance of traditional "municipal bonds", the team
working on the project has had to address several complex le : gal and "relationship" issues
(past debt and potential future debt must not be compromised by the issuance of this
debt) associated with funding the proposed capital projects. That process has proven to
be lengthier than originally anticipated and has resulted in delays in the issuance of debt
for projects and purchases that should proceed (i.e. N. 129th E. Avenue improvement
project, Sportspark land purchase) without further loss of time. It is currently anticipated
that the financing, concept should be completed by the end of January with actual debt
issued to local banks by the second week in February. All of the legal issues have been
resolved and now the focus is on how to structure the financing while adequately
addressing the many anticipated logistical issues associated with 0
1.) I'=' h having several financial
institutions involved in the process.
While no projects have been impacted by the delay caused by the above-mentioned issues
there are contractual deadlines in the immediate future that will require payment for
property (Sportspark Expansion Project) and projects (N. 129" E. Avenue and Fire
Station Renovation Project). The City's timely payment of invoices and obligations on
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those projects is important. However, since the City has not yet issued debt to pay for
REEVIBURSEIMENT RESOLUTION
PAGE 2
January 2, 2004
these projects it is important that either a) arrangements are made to delay such payment
or b) a method of paying them be devised.
This request is for Trustee adoption of OPWA Resolution 2004-01, a resolution
providing for the reimbursement of funds expended by the Authority from the proceeds
of subsequent debt to be issued be the authority.
COMMENTS-
® The City's bond counsel has recommended this course of action and has prepared
Resolution OPWA 2004-01.
® The City's General Counsel, Ron Cates, has reviewed the resolution and
applicable IRS codes and statutes as a part of the staff's due diligence.
® The City Finance Director has reviewed the resolution and the projects involved
and recommends this approach.
REIMBURSEMENT RESOLUTION
PAGE THREE
January 2, 2004
The staff recommends Trustee adoption of OPWA Resolution 2004-01 and that the
Chairman be authorized to execute the document.
P A
A
W11EREAS, the Authority has started the widening of 861h Street and within the past sixty
(60) days has paid $820,175.79 in connection with right-of-way acquisition and construction (the
"Wh Street Project"); and
WREREAS, the 86th Street Project and the Future Projects shall be referred to collectively
herein as the "Projects";
VMEREAS, it is the Authority's intent to eventually fund the cost of the Projects through
the issuance of debt obligations; and
WHEREAS, the Authority desires to initially fund certain costs pertaining to the Projects
out of the Authority's cash reserves; and
WHEREAS, the Authority further desires to declare its official intent to reimburse itself
with the proceeds of debt incurred by the Authority, as required by Section 1,150 ®2 of the Treasury
Regulations promulgated pursuant to Sections 103 and 141150 of the Internal Revenue Code of
1986, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASS11
PUBLIC WORKS AUTHORITY:
Section 1. Cost of Projects. The foregoing expenditures in connection with the Projects
foregoing
total $2,826,075.79 and represent components of larger projects to be financed by the Authority.
The Authority intends to initially fund the costs of the Projects from the Authority's ftinds. The
Authority reasonably expects to reimburse any amounts expended from proceeds of debt to be
incurred by the Authority. The Authority anticipates issuing tax-exempt indebtedness not to exceed
$3,400,000 in connection with the specific items described as the Projects and set forth above.
Section 2. Declaration of Official Intent. This Resolution constitutes a declaration of
official intent as is required pursuant to Section 1.150-2 of the Treasury Regulations promulgated
pursuant to Sections 103 and 1414150 of the Internal Revenue Code of 1986, as arrended.
PASSED AND APPROVED THIS 6TH DAY OF JANUARY, 2004,
THE OWASSO PUDLIC WORKS AUTHORITY
(SEAL)
ATTEST: Narne: Gary Cochran
Title: Chairman
Name: Sherry Bishop
Title: Secretary
Ronald D. Cates, Authority Attorney
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