HomeMy WebLinkAbout2004.02.03_City Council Agendaiigiil''lll"rl 0,111"
TYPE OF MEETING: Regular
DATE: February 3, 2004
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on
Friday, January 30, 2004.
Juliann M. Stevens, Administrative Assistant
1. Call to Order
Mayor Cochran
2. Posting of the United States and Oklahoma State Flags
VFW Post #7180
3. Invocation
Dale Prevett, New Heights Church
4. Flag Salute
5, Roll Call
6. Administration of Oath of Office to the newly appointed Ward 5 Councilor.
Mr. Cates
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Owasso City Council
February 3, 2004
Page 2
7. Introduction of the Character trait of Wisdom for the month of February.
Mr. Dale Blackwood, Character Council
Mr. Blackwood will introduce the character trait for the month of February 2004.
8. Reading of Mayor's Proclamation,
Mayor Cochran
Attachment #8
The Mayor will read and present a proclamation to Kevin Derr, honoring Kerr Kountry
RV as Business of the (quarter for the First Quarter of 2004.
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Owasso City Council
February 3, 2004
Page 3
11. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-
debatable.
A. Approval of Minutes of the January 13, 2004 Special Meeting and January 20, 2 004
Regular Meeting.
Attachment #11 -A
B. Approval of Claims.
Attachment #11 -I3
C. Action relating to Council acceptance of the Fairways III sanitary sewer extension.
Attachment #11 ®C
Staff recommends Council accept the Fairways III sanitary sewer extension.
D. Action relating to Council acceptance of the Owasso Retail and Office Development
sanitary sewer extension.
Attachment #I I -D
Staff recommends Council accept the Owasso Retail and Office Development sanitary
sewer extension.
12. Consideration and appropriate action relating to a request for Council acceptance of the
Owasho of Owasso Final Plat. The subject property is located approximately %2 mile north
of E. 86`h Street North on the cast side of N. 145th East Avenue, containing .68 acres more
or less.
Mr. Cuthbertson
Attachment #12
Staff will recommend Council accept the Owasho of Owasso Final Plat.
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Owasso City Council
February 3, 2004
Page 4
13. Consideration and Appropriate Action relating to a request for an Amendment to the FY04
General Fund Budget wherein a Supplemental Appropriation increasing the Revenues and
Expenditures of the General Fund Emergency Preparedness Department in the amount of
$2949.00 is requested.
Mr. Rooney
Attachment #13
14. Consideration and appropriate action relating to a request for Council approval of an
agreement for engineering services for a Stormwater Master Plan and authorize the Mayor
to execute all necessary documents.
Mr. Carr
Attachment #14
Staff will recommend Council approve the agreement for engineering services for a
Stormwater Master Plan with Meshek & Associates, Inc of Sand Springs, Oklahoma in
the amount of $150,000 and authorize the Mayor to execute all necessary documents.
15. Consideration and appropriate action relating to a request for Council approval of the
Fairways drainage improvements change order, acceptance of the final project, and
authorize final payment.
Mr. Carr
Attachment #15
Staff will recommend Council approve Change Order No. I for the Fairways Drainage
Improvements Project in the amount of $3,000.00, acceptance of the project, and authorize
final payment to Morton Excavating in the amount of $34,027.20
I I Agc,,d,,islC'o,i,icil\2004\02t)304 d.c
Owasso City Council
February 3, 2004
Page 5
16. Consideration and appropriate action relating to Council approval of right of way
acquisition for the E. 86"' Street North and Mingo intersection improvement project and
authorization of payment.
Mr. Cates
Attachment # 16
Staff will recommend Council approve the acquisition of Right of Way for the E. 86t"
Street North and Mingo intersection improvement project and authorize payment in the
amount of $134,400.00 to Trail's End Development, Inc.
17. Report from City Manager.
18. Report from City Attorney.
19. Report from City Councilors.
20. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
21. Adjournment.
11 Al,,en,tus�Co,i,icii\.2004'.020304 due
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NOW, THEREFORE, 1, Gary Cochran, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim
E. " O R ti:
FIRST QUARTER 2004
1N 77NESS THEREOF, l have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 3rd day of February, 20040
Gary Cochran, Mayor
CITY OF OWASSO, OKjAHOKA
WHEREAS, The City of Owasso is proud to recognize those individuals and teams within our
organization who make outstanding contributions to the quality of life and
betterment of the community; and,
WHEREAS, In a time of unprecedented growth for the City of Owasso, members of the city's
law enforcement team have actively worked together, and partnered with the
community, to ensure the publics safety and enhance the image of Owasso as
Oklahoma's premier hometown; and,
WHEREAS, through diligence and determination the Owasso Police Department has acted on
numerous continuing education opportunities, as well as, increased the number of
reserve officers and provided them with extensive training; Thus increasing the
department's ability to focus its limited resources on crime prevention; and,
WHEREAS, the members of the law enforcement team responded to citizen and customer
needs with compassion, creating a positive reflection of the Owasso Police
Department; and,
WHEREAS, their alertness and endurance have proven beneficial as the city's crime index
rating has decreased during 2003; Thus making Owasso a safer and better place to
live, work, and raise a family; and,
WHEREAS, the City Council wishes to express their appreciation to the Owasso Police
Department for their commitment and dedicated service to the Owasso
Community.
NOW, THEREFORE, 1, Gary Cochran, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim the week of February 2, 2004 as:
IN 1111� 11111111111
V
in the City of Owasso, and offer the thanks of the City Council and the citizens of Owasso for
their outstanding contributions the community.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this P day of February, 2004.
Gary Cochran, Mayor
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OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, January 13, 2004
The Owasso City Council met in a special meeting on Tuesday, January 13, 2004 in the Lower
Level Conference Room at Owasso City Hall, 1 1 1 N. Main Street, per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 9,
2004.
ITEM 1: CALL TOO ER.
Mayor Cochran called the meeting to order at 6:00 PM.
PRESENT ABSENT
Gary Cochran, Mayor
Susan Kimball, Vice Mayor
Craig Thoendel, Councilor
Steve Cataudella, Councilor
A quorum was declared present.
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Chief Fisher first discussed the Fire Act Grant received from FEMA in the amount of $61,295.
This grant requires a 10% match from the City of $6,810. It is intended that the grant will be
used to purchase a vehicle exhaust extrication system for Station #1. Chief Fisher discussed that
a supplemental appropriation would be needed for this item.
The second grant, a Homeland Security Grant, is in the amount of $12,000. It is intended that
these funds will be utilized to purchase new self-contained breathing apparatus and two spare
bottles for their use.
Both grants will be included on the January 20, 2004 City Council agenda for action.
ITEM 3: DISCUSSION RELATING TO CIP BUDGETS
Ms. Bishop explained the need for the Council to adopt projects and budget appropriations for
those projects by Resolution as was required by Ordinance No. 763, approved by the citizens of
Owasso in October of 2003. Ms. Bishop outlined those projects that would be proposed to be
Owasso City Council January 13, 2004
included as "Tier One" projects and the accompanying budget of each project. It was discussed
that staff would present these items at the January 20, 2004 regular meeting.
ITEM 4a DISCUSSION RELATING TO PUBLIC WORKS ITEMS
A. CH2M '11.'I'LL��-�UN TRACT Ai\4ENDMENT
B. STORMWATER/WASTEWATER MASTER PLANS
Mr. Carr presented information regarding the need for a contract amendment to the CH2M Hill
contract for improvements to N. 1291h East Avenue, Both the Stormwater and Wastewater
Master Plans are proceeding through a process in which firms will be selected to develop the
master plans, Mr. Carr explained that staff was now in the process of negotiating fees, as well as
refining the scope of services.
The CH2M Hill amendment will be placed on the January 20, 2004 agenda, while the
Wastewater and Stormwater Master Plans are likely to be placed on the February 3, 2004
agenda.
ITEM 5: DISCUSSION RELATING TO PLANNING ITEMS
OWN
Mr. Cuthbertson presented both items. It was explained that the Owasho of Owasso Final Plat
still required some changes before it would be placed on the City Council agenda. The Coffee
Creek Final Plat will be placed on the January 20, 2004 agenda for action.
ITEM 6: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS
A. LEGISLATIVE CONSORTIUM
B. DOWNTOWN PLAN IMPROVEMENTS
C. MASTER PLAN UPDATE
Mr. Wiles presented the three items. The City Council was provided with a written copy of
Legislative Consortium issues. The process for the Downtown Plan Improvements, and the
involvement of the Owasso Economic Development Authority in that process, was also
discussed. Mr. Wiles concluded by providing a brief update regarding the Master Plan Update
and stated that the committee would be meeting prior to the end of the month.
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Owasso City Council
ITEM 7: CITY MANAGER ITEMS
Mr. Ray gave a brief update on the following items:
A. Planning Commission Vacancies
B. December Building Permit Report
C. Finance Report
ITEM 8:, COUNCIL CANDIDATE INTERVIEWS
January 13, 2004
The City Council interviewed Ms. Trish Hauser and Mr. Brent Colgan for the Councilor vacancy
in Ward 5.
Vice Mayor Kimball moved to adjourn the meeting, seconded by Councilor Cataudella. The
motion carried and the meeting was adjourned at 9:42 PM,
Gary Cochran, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, January 20, 2004
The Owasso City Council met in regular session on Tuesday, January 20, 2004 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 16, 2004.
ITEM 1. CALL TOO ER
Mayor Cochran called the meeting to order at 6:32 p.m.
The invocation was offered by James Bethel, Lay Minister of Crossroads Christian Center.
ITEM 3. FLAG SALUTE
Ron Cates, City Attorney, led the flag salute.
PRESENT ABSENT
Gary Cochran, Mayor
Susan Kimball, Vice Mayor
Steve Cataudella, Councilor
Craig Thoendel, Councilor
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
Ronald Cates, City Attorney
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT OF A QUALIFIED ELECTOR AS A CITY COUNCILOR FOR
WARD 5.
Mr. Cochran presented the item. Mr. Cochran then entered a motion to appoint Brent Colgan as
City Councilor for Ward 5. Motion was seconded by Mr. Thoendel.
Owasso City Council daimary 20, 2004
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0.
ITEM 6. ADM.FNTSTRATION OF OATH OF OFFICE TO THE NEWLY APPOINTED
WARD 5 COTJN-CILOR.
Due to the absence of Mr. Colgan, the Oath of Office will be administered at the next scheduled
City Council meeting.
1111,111111 1
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Mayor Cochran introduced Don Walker, President of Owasso's Arvest Bank, along with the
Arvest Bank team. He then presented a Certificate of Appreciation in recognition of Arvest's
investment to the community.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the January 6, 2004 Regular Meeting.
B. Approval of Claims.
C. Action relating to Ordinance No. 772 Nunc Pro Tune, an ordinance containing
the correct legal description of property located in the northeast comer of
East. 103'd Street North and U.S. Highway 169 intersection, containing
approximately 0.94 acres.
Ms. Kimball moved, seconded by Mr. Cataudella, to approve the Consent Agenda with claims
totaling $440,722.58 and payroll claims totaling $249,933.11; and to approve Ordinance No.
772.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0.
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Owasso City 'Council
January 20, 2004
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A FIRE ACT GRANT
THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY
(FEMA) IN THE AMOUNT OF $61,295.00.
Chief Fisher presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to accept
the FEMA Grant in the amount of $61,295.00,
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A HOMELAND SECURITY
GRANT IN THE AMOUNT OF $12,000.00.
Chief Fisher presented the item, Ms. Kimball moved, seconded by Mr. Cataudella, to accept the
Homeland Security Grant in the amount of $12,000.00 in order to purchase four new self-
contained breathing apparatus and two spare bottles.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN AMENDMENT TO THE
GENERAL FUND FIRE DEPARTMENT BUDGET AND THE FIRE CAPITAL
FUND, AND TO AUTHORIZE A SOLE SOURCE PURCHASE OF A VEHICLE
EXHAUST EXTRACTION SYSTEM.
Chief Fisher presented the item. Mr. Thoendel moved, seconded by Mr. Cataudella, to approve a
budget amendment to increase General Fund Estimated Grant Revenues by $73,295.00, to
increase General Fund Fire Department expenditures by $73,295.00, and increase Fire Capital
Fund expenditures by $6,810.00 and to authorize the sole source purchase and installation of the
Plymo-Vent System from Air Technologies of Broken Arrow for $68,105.00.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0.
Otivasso City Council
January 20, 2004
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR • OF RESOLUTION •
ESTABLISHING RESOLUTION
THIRD PENNY SALES TAX.
Mr. Rooney presented the item. Ms. Kimball moved, seconded by Mr. Thoendel, to adopt
Resolution No. 2004 -01, a resolution establishing the Tier I projects, specifically 129th East
Avenue, 76th to 96t"; Interchange at 96th Street North, Highway 169 and North 129`x' East
Avenue; additional fire stations; Sports Dark Expansion; Storm Siren System; and the YMCA
Fool, as project priorities for utilizing the third penny sales tax.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
CONSIDERATION ITEM 13.
APPROPRIATE RELATING
REQUEST •'. COUNCIL APPROVAL OF AMENDMENT TO THE
CAPITAL IMPROVEMENTS FUND BUDGET ■ INCREASING
APPROPRIATION PROJECT EXPENDITURES.
Mr. Rooney presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve
an amendment to the Capital Improvements Fund budget increasing estimated revenues by
$8,550,000.00 and increasing the appropriation for project expenditures by $8,550,000.00.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4 -0.
Mr. Carr presented the item. Ms. Kimball moved, seconded by Mr. Cataudella, to approve the
amendment to the agreement in the amount of $198,270.00 and to authorize the Mayor to
execute all documents relating to said amendment.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4 -0.
lu
Owasso City Council
January 20, 2004
Mr. Cuthbertson presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to
approve OP UD 18-A, an amendment to incorporate the subject property into the Coffee Creek
PUD- 18 under the zoning guidelines outlined for the CG (Commercial General) designation,
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0.
ITEM 16. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A,
REQUEST FOR COUNCIL ACCEPTANCE OF THE FAIRVIEW CEMETERY
FENCING PROJECT AND AUTHORIZATION OF FINAL PAYMENT.
Mr. Cross presented the item. Ms. Kimball moved, seconded by Mr. Thoendel, to accept the
Fairview Cemetery fencing project and authorize final payment to Premier Crete Products, LLC
in the amount of $13,140.00.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0.
Mr. Ray brought to the Council's attention an article in the Owasso Reporter regarding the
reduction in crime in the City of Owasso. Mr. Ray expressed his appreciation to Chief Yancey
and the men and women of the Owasso Police Department, giving them complete credit for this
reduction.
Mr. Ray mentioned that this could possibly be the last night the Council will meet in the
Community Center. Next meeting should take place at the new Council chambers at Old
Central. He commended both Jan Worley, Director of the Community Center, for her years of
support in organizing Council meetings and Larry White, Director of Support Services, for his
dedication in completing the Old Central project.
19
Owasso City Council
am
ITEM 19, REPORT FROM CITY COUNCILORS
Mr. Cataudella commended the Police Department on their outstanding job.
ITEM 20. NEW BUSINESS
EM-1
ITEM 21, ADJOUR-NMENT.
Ms. Kimball moved, seconded by Mr. Cataudella, to adjourn.
YEA: Cataudella, Kimball, Thoendel, Cochran
NAY: None
Motion carried 4-0 and the meeting was adjourned at 7:21 p.m.
Pat Fry, Minute Clerk
6
January 20, 2004
Gary Cochran, Mayor
0 >F
CITY OF OWASSO
CLAIMS TO BE PAID 02/03/04
VEND VENDQR
DES RIPTION
AMOLLNIT
ROBERTS HOMES
REFUND
120.00
ROBERTS HOMES
REFUND
75.00
ROBERTS HOMES
REFUND
75.00
ROBERTS HOMES
REFUND
75.00
ROBERTS HOMES
REFUND
165.50
REFUND TOTAL,
510.50
LAW ENFORCEMENT SYSTEMS
CITATION BOOKS
464.00
BAILEY, MATT
BAILIFF DUTIES
300.00
MUNICIPAL COURT DEPT TOTAL
764.00
TREASURER PETTY CASH
CITY MGR EXPENSES
6.61
OFFICE DEPOT
OFFICE SUPPLIES
95.82
OFFICE DEPOT
OFFICE SUPPLIES
76.67
NEIGHBOR NEWSPAPER
SUBSCRIPTION
29.65
OK MUNICIPAL LEAGUE
BOOKS
80.00
TREASURER PETTY CASH
EMPLOYEE RECOGNITION
33.55
TULSA METRO CHAMBER OF COMMERCE
ANNUAL MEETING -RAY
35.00
OSU BUSINESS EXTENSION
LEADERSHIP FORUM
180.00
OKLA STATE UNIVERSITY BURSAR'S OFFICE
LODGING -RAY
236.49
OKLA STATE UNIVERSITY BURSAR'S OFFICE
LODGING - ROONEY
80.83
TREASURER PETTY CASH
MILEAGE- BOUTWELL
29.16
TREASURER PETTY CASH
MILEAGE - DEMPSTER
87.12
GREENWOOD PERFORMANCE SYSTEMS
WORKSHOP -RAY
795.00
THE TRAVELING GOURMET
COUNCIL WORK SESSION
84.00
TREASURER PETTY CASH
MEETING EXPENSE
14.76
TREASURER PETTY CASH
STAFF TRAINING
43.09
WORLD CLASS COLLECTABLES
TIMMY & CINDY BRONZES
3,820.00
MANAGERIAL DEPT TOTAL
5,727,75
LANDMARK BUSINESS SYSTEMS
CALCULATOR
189.00
NEIGHBOR NEWSPAPER
SUBSCRIPTION
29.65
IOMA
SUBSCRIPTION
248.95
RXLASER
YEAR END UPDATES
565.00
OK MUNICIPAL LEAGUE
TRAINING -RIX
85.00
GOVERNMENT FINANCE OFFICERS ASSOC
MEMBERSHIP DUES - BISHOP
160.00
OK MUNICIPAL LEAGUE
MC &T DUES - BISHOP
50.00
FINANCE DEPT TOTAL
1,327.60
XPEDX
COPY PAPER
227.50
SAV -ON PRINTING
PRINTING
136.00
TREASURER PETTY CASH
OFFICE SUPPLIES
35.54
IKON OFFICE SOLUTIONS
COPIER MAINT
643.94
CINTAS CORPORATION
MAT SERVICES
27.90
EXECUTIVE COFFEE SERVICES
SUPPLIES
98.79
SAMS CLUB
FINANCE CHARGES
185.33
INCOG
ADMINISTRATIVE SERVICES
155.00
OFFICE DEPOT
OFFICE DEPOT
TREASURER PETTY CASH
TREASURER PETTY CASH
NATIONAL POWER WASH
BAILEY EQUIPMENT
UVWASSOFOP
XPEDX
OFFICE DEPOT
OFFICE DEPOT
WEST GROUP PAYMENT CENTER
RADIO SHACK
LEGAL SERVICES
150.30
POSTAGE METER RENTAL
233.24
EMPLOYMENT ADS
10.50
PHONE USE
961.72
POSTAGE
2.000.00
BANNERS
1.030.00
CHARACTER INITIATIVE
210.13
CHARACTER COUNCIL
977
ANNUALFEE
30.00
FILING FEE
179.00
0LDCENTAL
4G98�10
GENERAL GOVERN88ENTDEPT TC�TAL
---�����
OFFICE SUPPLIES 00.04
OFFICE SUPPLIES 80.44
PRINTING 112D0
COMMUNITY DEVELOPMENT DEPT TOTAL 239.38
OFFICE SUPPLIES
8.48
STAFF MEETING
9.84
VEHICLE WASHING
10.00
ENGINEERING DEPT TOTAL
--------
OFFICE SUPPLIES 26.18
UPGRADES FOR LAPTOPS 731.27
INFORMATION SYSTEMS DEPT TOTAL 757.45
BOOKS
20.80
MANTSUPPUES
37.75
PRINTING
24.00
REPAIR SUPPLIES
6.23
SCAFFOLD RENTAL
101.60
COP|ERMA|NT
113.08
UNIFORM RENTAL
48.12
PEST CONTROL
05.00
REPAIR AT CITY HALL
75.00
WORKER PROGRAM
234.96
DOC LUNCHES
40.49
EQUIPMENT RENTAL
38.00
SUPPORT SERVICES DEPT TOTAL
809.13
MOWER REPAIR 54.25
CEMETERY DEPT TOTAL 54.25
LEGAL DEFENSE
105.00
COPY PAPER
68.25
OFFICE SUPPLIES
49.58
OFFICE SUPPLIES
242.55
OKLAHOMA STATUTES
73.00
THROW PHONE
53.58
r:HI
ANIMAL CARE EQUIP SERVICES
HILLS PET NUTRITION
CITY OF TULSA
STRATHE VETERINARY
TREASURER PETTY CASH
OFFICE DEPOT
LOWES COMPANIES
INCOG
SAV -ON PRINTING
FARM PLAN
WATER PRODUCTS
BAILEY EQUIPMENT
himMi",
DEaCRETIDN
TOOL CASE
24.96
GLOVES
60.00
VET SERVICES
76.07
RESERVE TESTS
135.00
RADIO REPAIR
256.25
PHONE USE
961.72
PHONE USE- MOZINGO
55.89
PHONE USE-YANCEY
120.08
PER DIEM -JAMES
8100
INTOXILYZER RE- CERTIFICATION
140.00
POLICE DEPT TOTAL
2,504.91
SHELTER EQUIP
185.46
SHELTER SUPPLIES
100.25
EUTHANASIA SERVICES
88.00
VET SERVICES
84.50
MAINT SUPPLIES
43.71
OFFICE SUPPLIES
2,412.89
ANIMAL CONTROL DEPT TOTAL
2,914.81
OFFICE SUPPLIES
118.87
OFFICE SUPPLIES
16.57
MAINT SUPPLIES
12.91
UNIFORM RENTAL
371.22
REPAIR SUPPLIES /PARTS
42.93
LEAK REPAIR
3,579.50
TILE REMOVAL/INSTALLATION
185.00
REPAIR/MAINT SUPPLIES
107.73
COPIER MAINT /LEASE
200.59
REPAIR SUPPLIES
27.12
EQUIPMENT USE
240.00
TRAINING- GOSVENER
100.00
REGISTRATION- MCNICHOL
100.00
PER DIEM - FISHER
35.00
FIRE DEPT TOTAL
5,137.44
EOC SUPPLIES 15.96
PROFESSIONAL SERVICES 12,000.00
PRINTING 340.00
EMERGENCY PREPAREDNESS DEPT TOTAL 12,355.96
SUPPLIES
5.63
ASPHALT
241.85
REPAIR/MAINT SUPPLIES
242.76
REPAIR/MAINT SUPPLIES
30.48
CONCRETE
1,265.50
REPAIR /MAINT SUPPLIES
50.39
VE0DOR
DESCRIPTION
AAUUNT
T-SHIRT EXPRESS ETC
WORK CAPS
21.00
BAILEY EQUIPMENT
PROTECTIVE CLOTHING
115.90
GEORGE & GEORGE SAFETY
PROTECTIVE CLOTHING
2514
UN|F|R8TCORPORAT|{}N
UNIFORM RENTALS
81.16
NATIONAL POWER WASH
VEHICLE WASHING
20.00
BAILEY EQUIPMENT
RERA|R/MA|NTSUPpL|ES
88.95
EQUIPMENT ONE
RENTALS
145.00
ROCKET CONSTRUCTION SERVICES
SIDEWALK REHAB 11/403
7.789.05
MISER ASPHALT CC>
SIDEWALK CONSTRUCTION
2.950.00
STREETS DEPT TOTAL
13,073.81
BAILEY EQUIPMENT
EQUIP REPAIR
74.87
FARM PLAN
SHOVEL
15.95
LOVVESCC}MPAN|ES
TOULBAG
24.98
L0VVESCOKAPAN|ES
BATTERY/MULCH
3232
ROBERTSON TIRE
TIRE/TUBE
32.05
LOVVESCOK8PAN|EB
AIR TOOLS
294.00
ADT SECURITY SERVICES
SECURITY SERVICES
41.10
WASHINGTON CO RURAL WATER
WATER
3770
ALANEOVVARDS
SKATE PARK BUMPERS
532.00
PARKS DEPT TOTAL
1'085.85
OFFICE DEPOT
OFFICE SUPPLIES
27.28
OFFICE DEPOT
OFFICE SUPPLIES
14.02
MURPHY SUPPLY
CLEAN|NG/PAPEB8UPPL|ES
327.00
AT8JVV|RELE0S
PHONE USE
10.60
COMMUNITY CENTER DEPT TOTAL
870.90
OFFICE DEPOT
OFFICE SUPPLIES
21.04
TREASURER PETTY CASH
BUSINESS OF THE QTR
12.50
R|DGVVAYS
MAP LAMINATING
40.00
TREASURER PETTY CASH
MEETING EXPENSE
1470
TREASURER PETTY CASH
MEETING EXPENSE
25.82
FORTUNE FINANCIAL SERVICES
SUBSCRIPTION
10.99
SITE SELECTION
SUBSCRIPTION
155.00
NEVV8VYEEK
SUBSCRIPTION
24.00
ECONOMIC DEVELOPMENT DEPT TOTAL
313.05
GENERAL FUND TOTAL
5982785
���
TACKER, THERON&CINDY
REFUND #4217
460.00
ALLIANCE MEDICAL
AMBULANCE SUPPLIES
100.12
OMB POLICE SUPPLY
STROBE LIGHTS-MEDIC |
530.90
CROW BURL|NGAME
VEH|CLEMANT
79.39
GALLESJEFFERY DO. VVOR0NANSCOMP
EMS AUDITS
250.00
K8ED|CLA|KXS
MONTHLY SERVICES
3.487]8
TRAILS END BBU&GRILL
MEETING EXP
125.00
LEWIS, MICKEY
TUITION-LEWIS
952.08
TREASURER PETTY CASH
PER0EM-GOSVEN0R
120.00
AMBULANCE SERVICE FUND TOTAL
--------
��,176.`
yENDQR
DESCRIPTION
AMKOUN
SOUTHWESTERN BELL
EQi1 MONTHLY CHARGES
80625
E'911 FUND TOTAL
608.25
=====
AMER|SOURCE FUNDING, INC.
INSTALL FENCE
1314000
FOR: PREM|ERCRETEPRODUCTS
CEMETERY CARE FUND TOTAL
"___T3 140.00
MESHEK&ASSOCIATES
ENGINEERING SERVICES
286022
STORK0VVATERK0G8NT FUND TOTAL
266022
���`
DNBRAVOC(]MK4UN|CAT|ONS
UPGRADES
1.245.03
CDVVGOVERNMENT
POCKET PCS/\CCE8SPOINT
2.235.12
OVVASSO FENCE CO
FENCE P0ST8-HVVY1OQ
12.760.08
BEE LINE TRAFFIC CONTROL
TE[NPS|GNAL|ZAT0N
1590000
CAPITAL IMPROVEMENTS FUND TOTAL
3214015
�����
ROBERTS HOMES
REFUND
150.00
PARK DEVELOPMENT FUND TOTAL
=====
ROCKET CONSTRUCTION SERVICES
SIDEWALK REHAB 11/403
778005
CAPITAL PROJECTS GRANTS FUND TOTAL
778905
���'
OFFICE DEPOT
OFFICE SUPPLIES
-23.88
OFFICE DEPOT
OFFICE SUPPLIES
44.40
EQUIPMENT ONE
PROPANE
17.80
UNIF|RSTCORP{)RAT|ON
UNIFORM RENTAL
7724
FRICTION PRODUCTS BRAKE REBU|LDERS
REPAIR PARTS
1.052.88
O'RE|LLYAUT<JMOT|VE
REPAIR PARTS
1.218.12
GREEN COUNTRY JOHN DEERE
REPAIR PARTS
285.00
OKLAHOMA POLICE SUPPLY
REPAIR PARTS
190.00
B&M TIRE CENTER
TIRE REPAIRS
49.95
CITY GARAGE FUND TOTAL
--2����-
���
PPOSDLUT!UNS
MEDICAL REVIEW FEES
32.86
PERR|NE.MCG|VERN.REDEKJANN.PLLC
B04030
280.00
PERR|NE.MCG|VERN.REDE/NANN.PLLC
B08109
40.00
TREASURER PETTY CASH
FILING FEE
75.00
RADIOLOGY CONSULTANTS OFTULSA
M11070
20.25
ASSOCIATED ANESTHESIOLOGISTS
M 1107
310.05
MAYGDRUg
J00172
114.47
CENTRAL STATES ORTHOPEDIC
M091 10
119.25
URGENT CARE OF GREEN COUNTRY
A08013
310.00
THIRD PARTY SOLUTIONS
S10013
14.06
MAYS DRUG
M11070
47.70
URGENT CARE OF GREEN COUNTRY
C00303
56.80
URGENT CARE OF GREEN COUNTRY
C10223
113.00
URGENT CARE OF GREEN COUNTRY
C10223
33026
URGENT CARE OF GREEN COUNTRY
C11213
59.96
URGENT CARE OF GREEN COUNTRY
F10143
113.00
VENDOR
MLOPIM
AMQUNT
URGENT CARE OF GREEN COUNTRY
F10143
56.80
URGENT CARE OF GREEN COUNTRY
F10143
56.80
URGENT CARE DF GREEN COUNTRY
G12173
50.90
URGENT CARE DF GREEN COUNTRY
L12073
88.36
URGENT CARE OF GREEN COUNTRY
Kd10243
107.38
URGENT CARE OF GREEN COUNTRY
P07243
56.80
URGENT CARE OF GREEN COUNTRY
F10143
113.0O
URGENT CARE OF GREEN COUNTRY
R10163
293.38
URGENT CARE OF GREEN COUNTRY
S10013
58.80
URGENT CARE OF GREEN COUNTRY
VV10143
58.80
URGENT CARE OF GREEN COUNTRY
VV10143
50.80
TULSA SPINE HOSPITAL
J06172
1.288.00
FIELD, EUGENE G.KdO
M 1107
289.05
H/GG|NS.JAMES R, MD
C11213
27.50
BCHERT. STEPHEN J.D0
R10103
20318
TULSA OUTPATIENT SURGERY CENTER
R10163
938.00
GREATER TULSA ANESTHESIOLOGY
R10103
284.88
W1AYES COUNTY MEDICAL CENTER
R10163
534.19
DIAGNOSTIC IMAGING ASSOC
C11218
155.76
JAMPETRO. TAMARA C/O CRAIG ARMSTRONG, ATTY
TTDPAYK4ENT8
260.08
JAMPETR0. TAMARA C/O CRAIG ARMSTRONG, ATTY
TTDPAYW1ENT8
209.08
JAK8PETR0. TAMARA C/O CRAIG ARMSTRONG, ATTY
TTDPAYMENT8
289.08
JAMPETRO. TAMARA C/O CRAIG ARMSTRONG, ATTY
TTD PAYMENTS
208.08
WORKERS COMP FUND TOTAL
7827.61
DRAKE, JEFF &SHARON
TORT CLAIM
98.72
COLLISION SELF-INSURANCE
--------
=====
GRAND TOTAL
13353680
�����
CITY OF OWASSO
GENERAL FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 1/24/04
g 1
9230MEBIBUMS
Worker's Comp Self-Insurance Fund
Fund Total $0.00
: . ,: _ > > « : : . v > x > , . ,
y : w : < :
%� \�.\ ^.\ /� \�,\ \�\ \ ~.\ \� �� � \.
` ! - � ~
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Im
FROM.
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
CHRIS CROSS
PROJECT ENGINEER
I / /
�2
ACCEPTANCE OF SANITARY SEWER EXTENSION
FAIRWAYS—PHASE III
January 27, 2003
Final inspections for the sewer system were conducted on December 15, 2003. All items
identified at the final inspection requiring correction to meet city standards have been completed.
The construction contractor has provided the required one-year maintenance bond for the sanitary
sewer system (see attached).
Staff recommends Council acceptance of the Fairways (Phase 111) sanitary sewer extension.
0 M
N' MAJOR
1. Location map
2. Maintenance Bond
3. ODEQ Pen-nit
G: \lo
ation —os and Other\Lccation \FAIR3-sewer ex tens ion.dwo. 1127/2004
Letter (H,5 x 11,0)
I&"�' z",/' dhwe 1.904
Internallonal
I N S U R A N C r= c c) M
KNOW ALL MEN BY THESE PRESENTS. THAT WE,
One Newark Center
Newark, New Jersey 07102
(973) 624.7200
BOND NO. Si'I�Sti 03n.5325
Fairways III - Sewer Extension
AND WHEREAS, the Obligee requires a guarantee from the Principal against defective materials and workmanship
in connection with said Contract.
EMMIRMINWIN
F. Robert Carr, Jr., I.E., Public Works Director
City of Owasso
111 North Main
Owasso, Oklahoma 74055
Re, Permit No. SL000072031303
Fairways III at Bailey Ranch Sanitary Sewer Line Extension
S -21310
Dear Mr. Carr:
RECEIVED
JAN Q ; 2J(A
BRAD HENRY
Governor
Enclosed is Permit No. SL000072031303 for the construction of 142 feet of eight (3) inch PVC sanitary
sewer line to serve the Fairways III at Bailey Ranch sanitary sewer line extension, City of Owasso, Tulsa
County, Oklahoma.
December Department on
made. capacity, flow or operation of units must be approved, in writing, by the Department before changes are
should Receipt of this permit
record. after which it should be made a matter of permanent
We are returning one (1) set of the approved plans to you, one , to engineer a d retaining
r
Very truly yours,
Jose ,Camperso
DWSRF /Construction Permit Section
Water Quality Division
♦F
Enclosure
William E. Lewis, Lewis Engineering, P.L.L.C.
Rick Austin, Regional Manager, DEQ
Regional Office at Tulsa
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on recycled papor with soy Ink
9®
91
"M
qq
FROA1-
1 . .
gill,
C HRIS CROSS
PROJECT ENGINEER
4.
1;11111Iil'OF'o 11F I 12UNWITIMP, 'I I
January 27, 2003
Final inspections for the sewer system were conducted on December 19, 2003. All items
identified at the final inspection requiring correction to meet city standards have been completed.
The construction contractor has provided the required one-year maintenance bond for the sanitary
sewer system (see attached).
Staff recommends Council acceptance of the Owasso Retail and Office Development sanitary
sewer system.
gvxwzxgj��
1. Location map
2. Maintenance Bond
3. ODEQ Permit
dWASSO
DEVELOPMENT
TH R EE
LAKES LAKE
9 1 s-f- RIOGE
90TH IT-
G:\I.'ation maps and Othe,\Locati-\0WASSO RETAIL LOC M.dwg, 1/27/2004 10:35:14 AM, \\PW_2\PWLSR,
Letter (8.5 x 1 LO)
C EN T R A L
P A F'K
Li
Li
0
X
co
(\I
(Ic3uPg/' 20=6 c5ince I904
Internallonal
I N S U FZ A N C E C C:) M
KNOW ALL MEN BY THESE PRESENTS. THAT WE,
One Newark Center
Newark, New Jersey 07102
(973) 6247200
BOND NO. S!,,IFSU0305326
IRA M. GREEN CONSTRUCTION COMPANY as Principal, and
INTERNATIONAL FIDELITY INSURANCE COMPANY, a New Jersey Corporation 6f One Newark Center, 20th
Floor, Newark, New Jersey, licensed to do business in the State of New Jersey and Oklahoma
as Surety, are held and firmly bound unto CITY OF 014ASSO & OWASSO
as Obligee, in the full and just sum of LAND TRUST 7 L
YDEMht Thousand six Hundred Sixty three and no/100 dollars - - - - -( $ 5P,663.00
ol rs lawful money of the United States of America to the payment of which sum, well and truly to be made,
the Principal and the Surety bind themselves, their successors and assigns, jointly and severally, firmly by these
presents.
SIGNED, SEALED AND DATED THIS 5thdayof January 20 . 04
THE CONDITION OF THIS OBLIGATION IS THAT, WHEREAS the Principal entered into a contract with the
Obligee for Home Depot - Owasso (Water & Sewer)
VI) WHEREAS, the Obligee requires a guarantee from the Principal against defective materials and workmanship
in connection with said Contract.
IRA M. GREEN 00 STRUCTION COMPANTY
Witness
MM
I
October 24,20D3
F. Robert Carr Jc.P.E, Director of Public Works
City ofOwasso
301 West Second Avenue
Owasso, Oklahoma 74U55
Re: Permit No. SL8OOO72031075
Owasso Retail and Office Development Sanitary Sewer Line Extension
S-2131U
BRAD HENRY
Governor
Enclosed is Permit No. SL000072031075 for the construction of 816 linear feet of eight (8) inch PVC sanitary
sewer line and all appurtenances to serve the Owasso Retail and Office Development sewer line extension,
City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on October 24, 2003. Any deviations from the approved plans and specifications affecting
capacity, flow nr operation Vf units must be approved, in writing, bvthe Department before changes are made.
off
aromm-
K4alekE]khnury,P.E,KhouryEnginooring.|nc.
Rick Austin, R.S, Regional Manager, DE0
707 NORTH RU0NSO�RO. BOX l677, OKLAHOMA CITY, OKLAHOMA 73101'1677
�0dw With say ink
MEMORANDUM
TO: THE HONORABLE MAYOR AND CYFY COUNCIL
CM OF OWASSO
FROM. DUANE (XIMERTSON
CITY PLANNER
Jim -- -11R�N
0317MM71
",xv
Whenever any subdivision of land is proposed, before any permit for the erection of
structure in such proposed subdivision shall be granted, the owner of the land or his age
shall apply for and secure both Planning Commission and City Council approvall of a fin
plat for such proposed subdivision. I
The developer is proposing to ultimately develop a car wash facility. This desire is consistent
with the zoning for the property as it is zoned CG according to Preston Lakes PUD-15
designation and a car wash facility is allowed by right.
The Owasho of Owasso Final Plat meets all Owasso Zoning Code and Subdivisi-M,
requirements that have not been specifically addressed in this staff report or outlined as
condition of approval. Adequate easements have been established along Itight-of-Ways
provide development services. The lot and block specifications for this site are more thl
adequate for the placement of a commercial facility as that of a car washing facility. I
TECHNICA , ADVISORY COMMMEE I
The Technical Advisory Committee reviewed the Owasho of Owasso Final Plat at t
December 30'h regular meeting. At that meeting, utility providers and city staff are afffford
the opportunity to comment on the application and request any changes or modificatio
The Technical Advisory Committee recommended approval without conditions.
PLANNING COMMISSION:
The Owasso Planning Commission, at the January 12, 2004 regularly scheduled mee
unanimously recommended approval of the Owasho of Owasso final plat su�ject to
successftd execution of the TAC recommendations.
RECOMMENDATAN
therefore Staff recommends approval of the Owasho of Owasso Final Plat.
ATTACHMENTS
General Area Map.
N
MIT LAKWILWATWIRAMIM I RULE,
12
if 14
—7
� 77—
ss —41
EIR N,
--4
City of Owasso
Community Development
Department
1 1 1 N. Main St,
0%vasso, OK 74055
918.376.1540
1V%V1V.ci[vo1*oNN assoxom
9 1
E. 86th Ste
El
F-d
,2
I'll I A 123
Owasho of Owasso
Final Plat
P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272 -2251 FAX (918) 272-4997
1-L_
_ PLAT APPLICATION
PROPOSED SUBDIVISION N Ow.asbo of Owasso
(This certifies that the indicated name is the name which is intended to
be used for filing of the Final Plat.)
GENERAL LEGAL DESCPJPTION OF TRACTThe North 65' of Lot 2 and the North 82.68
feet of 11 Pre to
C:.ty of Owasso Ro ers Counter State of Olelahomao
DEVELOPER—Shawn Murray ENGINEEPJA RCHI°T"ECT Kellogg En iineern , Inc
ADDRESS 14900 E 88th St. N- -- D SS 6755 N _4Q0 ad , Taa7 alb_ 74t o
ONE760 -2171 FAX 272-3263 PHONE 275 ®4080 FAX
27 ®41 LLB l
TRACT
Present Zoning
Present Use
Proposed Zoning
I Proposed Use
INFORMATION
CS
Vacant
PLAT
Total Acres
Number of Lots
Average Lot Size
INFORMATION
0 0 6 7 AC
1
0. 67 AC
WATER SUPPLY
® City Main
[A Rogers Co. RWD3 ® Washington Co. RWD3 El Other
SANITARY SEWER
® City Sewer
® Septic
® Disposal Plant
STREET SURFACING
* C] Portland Cement Concrete
® Asphaltic Concrete ® Traffic -bound Surface Course
TAC MEETING DATE
SUBMITTAL DATE
FEE RECEIPT NUMBER
DATE December 5. 2003
OPC MEETING DATE
ZONING DISTRICT
APPROVED DENIED
* No Streets are located in the area of the application
R 14 E
EAST 98TH STREET NORTH
w
T
..... a
N9
EAST 88TH Sm 'T NORTH
LacaCian Map
sew[: •�axa
gJpCINSCx CWA1 LOP W I ftCx
MIN
I
Final Plat
Owasho of Owasso
A PART OF LOTS a &r x BLOCK 11, PRESTON LAKES,
AN ADDITION TO THE CITY OF OWASSO. ROGMS COUNTY. OKLAHOMA
SURVEYOR;
Benchmark Surveying &
Land Services, Inc.
P.O. Box 1078
Nosso, Oklahoma 74055
Phone (918) 27"081
MN R —Q VELCJPER•
2 X MGM, Inc,
14900 Eaot 88th Stroat North
Owasso, OK 74055
Phano: (918) 7802979
DEED OF DEDICATION
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CERTIFICATE OF FINAL PLAT APPROVAL
:,�v.merr rrt.r -xs rul w,xay.a ev��sa mwntas ..w
7 239.14'
00 ---
z Ar 0'02*20" W
North 145th
J
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0
P, 30II
157.57'
S 0*02*20" E
TO. THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
.O "p} R_ l t g
ASSISTANT
SUBJECT: SUPPLEMENTAL APPROPRIATION
EMERGENCY PREPAREDNESS DEPARTI ENT
DATE. January 30, 2004
Shortly after the grant was awarded, staff was notified by the State of Oklahoma's
Department of Civil Emergency Management that all of the funds for the program had
not been awarded and the City of Owasso would be considered for additional funds. On
January 22, 2004, the City was notified by the Department of Emergency Management
that the grant award has increased to $8,768.77, an increase of $2,949 over the original
grant award.
This funding will allow the City of Owasso to build a complete kitchen in the Emergency
Operations Center, install two 800 MHZ base station radios and power supplies, and
purchase a high resolution projector for training purposes.
In order for the City of Owasso to utilize fiinds from the Supplemental Emergency
Management Performance Grants, an additional supplemental appropriation to the
Emergency Preparedness Department of the General Fund is needed. The supplemental
appropriation would increase both revenues and expenditures of the Emergency
Preparedness Department by $2,949.
It UNK
Staff recommends Council approval of a supplemental appropriation to the General Fund,
increasing revenues and expenditures by $2,949 in the Emergency Preparedness
Department.
t Ofj-iclal noti liatlon ictter i'rom tiie' � l's° a
epartiixe %€ o� 1 11 Emergency Management
2, Original memo dated October 3, 2003
ALBERT ASMOOD
MITE DMECTOR
STATE OF OKLAHOMA
DEPAWrMENT OF CIVIL, E1 N N MANAGEMEN11
January 22, 2004
Clifford R. Motto
A I TMrPP"9MFF
P.O. Box 180
Owasso, OK 74055
Dear Mr. Motto:
BRAD HENRY
'GOVERNOR
Enclosed is a State Warrant in the amount of $8,768.77. These funds were awarded to your
jurisdiction under the provisions of the Supplemental Emergency Performance Grant (EMPG)
for Federal Fiscal Year 2003. The amount of your award was based on the sub-grant application
you submitted.
An extension of the September 30, 2003 deadline for obligating (issuing Purchase Orders) has
been granted by the Federal Emergency Management Agency (Grant Manager). The new
deadline is January 31. 2004. If you have not mailed the original copies of the application
package and your letters on office stationery identifying actual projects costs, please do so
today.
To complete the sub-grant process you are required tj provide this office with documented
evidence of having completed the purchase(s) associated with your projects. To assist you with
this final step, I would like to direct your attention to the sample letter at the attachment. For
each of your projects, on separate letterhead stationery, please provide the information
requested, sign and return the original to this office.
Should you have any questions, please do not hesitate to contact your Area Coordinator, or
Garrett Thornton, Chief, Field Services Division; (405) 521-2481.
cc: Project File
P.O. BOX i3365 • OKLAWMACIrY.OK 73152 3365 - 2W I OKLAHOMA CIre, UK 7310• 1175 -:321 21111 FAX It)', 1013
TO: THE HONORABLE MAYOR AND CITY COUNCII
CITY OF OW.kSS0
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: SUPPLEMENTAL APPROPRIATION
EMERGENCY PRE PARE, DNESS DEPARTMENT
DATE: October 3, 2003
In September, Mr. Motto was notified that the City of Owasso was awarded funding in
each of the three project grants. A total of $5,819.77 was awarded to the City of Owasso
through the award of the Supplemental Emergency Management Performance Grants.
This funding will allow the City of Owasso to build a complete kitchen in the Emergency
Operations Center, install two 800 MHZ base station radios and power supplies, and
purchase a high resolution projector for training purposes.
In order for the City of Owasso to utilize funds from the Supplemental Emergency
Management Performance Grants, a supplemental appropriation to the Emergency
Preparedness Department of the General Fund is needed. The supplemental appropriation
would increase both revenues and expenditures of the Emergency Preparedness Department
by $ 5,820.
Funding for this request is derived from the Supplemental Emergency Management
Performance Grant in the amount of $5,820. This grant program is provided through the
Oklahoma Department of Civil Emergency Management.
Staff recommends Council approval of a supplemental appropriation to the General Fund,
increasing revenues and expenditures by $ 5,820 in the Emergency Preparedness
Department .
ATTACHMENT-
1. Official notification letters from the Department of Civil Emergency Management
BIFIX31 M''FET01111 M, 1
TO. THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
DATE: January 29, 2004
The City of Owasso currently owns and operates a stormwater drainage system consisting of
improved channels, natural drainageways, street systems, culverts and detention facilities. In
addition, private drainage systems and land outside of the city limits contribute stormwater
runoff to city-operated drainage structures.
Stormwater runoff volumes generally become larger and flood hazards increase as watersheds
develop. Increased volumes of runoff are expected as previously pervious ground is developed
into impervious streets, driveways and rooftops. As a result of these changing conditions,
Public Works Department staff has identified various work items that are needed to address the
above situations.
A key work element involves development of a stormwater master plan for orderly infrastructure
improvements, expansion and upgrading. The master plan will become the guide for developing
the necessary facilities and improvements to mitigate effects of stormwater runoff, satisfy
stormwater quality requirements and provide for adequate conveyance needs for the existing and
future set-vice area.
Key provisions in the planning process will provide the following elements:
® GIS database with an inventory of all significant drainage structures and drainage
ways;
Hydrologic and hydraulic modeling of the watersheds affecting the city (used to
Zn
determine the capacity of the major drainage systems);
Perform localized drainage studies in areas with existing drainage problems and/or
identified flood hazards; and
Development of recommended Capital Improvement Plan,
Page 2
Agreement for Engineering Services
Proposal packets reflecting the key elements were developed and advertised. Proposals were
received on December 5, 200 ) for the project. The following firms submitted:
Benham (Tulsa)
Meshek & Associates/Guy Engineering Services (Tulsa)
Painter Consulting Engineers (Oklahoma City)
Professional Engineering Consultants (Tulsa) and
TetraTech (Tulsa)
The following process was used for selection of firms to perform these engineering services:
- Develop/advertise and distribute a Request for proposals specific to the project
- Rank responding firms based on predetermined rating criteria.
(Reviewer/rater team composed of 3 Engineering Division and I Community
Development Department staff.)
- Determine the most "Qualified and Highly Responsive Firm"
- Review man-hour projection and price proposal
- Conduct fee negotiation (if necessary) with top ranked firm.
(Should it not be possible to negotiate an acceptable fee with the top ranked firm,
negotiations with the next highest ranked firm may be conducted.)
- Recommend selection to City Council
Upon comparison of proposals, the project team of Meshek & Associates/Guy Engineering
Services was selected as the most "Qualified and Highly Responsive Firm". Their submitted
man-hour projection and price proposal was reviewed and some discussion was held with them
to develop a scope of work consistent with that submitted by the other firms.
Staff met with Meshek & Associates on January 26, 2004 to discuss the scope of work and the
fee proposal. As a result of the meeting, the cumulative man-hour projection was reduced by
approximately 21 percent (from 3500 hours to 2748 hours).
A lump sum fee proposal of $150,000 was submitted. An Agreement for Engineering Design
Services was drafted in a standard format previously approved by the City Attorney.
The project is divided into five (5) key work tasks as follows:
Data Collection/Baseline Hydrology and Hydraulics
Flood Damage Assessment and Problem Identification
Alternatives Evaluation and Selection
Evaluation of the Selected Plan
Development of Document and GIS LaVer(s)
Page 3
Agreement for Engineering Services
The Stormwater Master Plan Document is to be completed by October 1, 2004, The results
should enable input of specific improvements in the FY05-06 budget.
WRIM =-
Funding for the master plan is included in the FY03-04 budget in the Stormwater Management
Fund.
As proposed, the scope of work does not include a small portion of the watershed within the
current city limits. An additional $50,000 fee will be required to complete all watershed
analyses. Due to funding limitations in FY03-04 in the Stormwater Management Fund, the
additional work is proposed to be funded from the Fund in FY04-05.
Staff recommends Council approval of an Agreement for Engineering Services for a Stormwater
Master Plan with Meshek & Associates, Inc. (Sand Springs, Oklahoma) in the amount of
$150,000 and authorization of the Mayor to execute the document.
� R' 1 3
1. Engineering Services Agreement with Meshek & Associates
Agreement for Ci!y of f Owasso, Oklahoma
3
I , e r Master
AGREEMENT FOR ENGINEERING SERVICE A
7. LIMITATION OF RESPONSIBILITY.
8.1. Since ENGINEER has
• control over the cost • labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
AGREEMENT FOR ENGINEERING SERVICE A
be made on the basis of qualifications and experience as a Professional
Engineer,
FIT-W-Mrs
AGREEMENT FOR ENGINEERING SERVICE A
12.1.4. Errors and Omissions Insurance to remain in effect during the
PRO!ECT and the term of anki, le,,vAl liabili1g. Errors and Omissions coverW
to be for a minimum of $500,000, deductibles subject to approval.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
Any notice, demand, or request required ► • made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in
the United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, Inc.
P.O. Box 636
20 West 2nd Street, Suite 200
Sand Springs, OK 74063
Attention: Janet K. Meshek, PE, CFM
To CITY: CITY OF OWASSO, OKLAHOMA
P.O. Box 180
Owasso, Oklahoma 74055
Attention: F. Robert Carr, Jr.
Nothing contained in this Article shall • construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
AGREEMENT FOR ENGINEERING SERVICE A
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance • the SERVICES hereunder.
AGREEMENT FOR ENGINEERING SERVICE A
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
City Clerk
AGREEMENT FOR ENGINEERING SERVICE A
Meshek & Associates IpcL
Janet K. Meshek, PE, C
X=
I=
SCOPE gL1fRPjECT. The PROJECT shall consist of the preparation of a for water
Master Plan for the City of Owasso. Phase 1 and Phase 2 streams are delineated on
Attachement G of this Agreement. Phase I will consist of the following elements:
A.1 Hydrologic C-HMS) Models-
A.1.1 Ranch Creek, using the Corps of EngineersRanch Creek Main HEGRAS
model for storage routing.
A.1.2 Bird Creek Tributary 5A
A.13 Elm Creek with generalized subareas in Rogers County
A.2 Hydraulic (HECRAS) Models:
A.2.1 Ranch Creek Tributaries A, B, B1, B2 and B3
Bird Creek Tributary 5A
A.2.3 Elm Creek Mainstem through the Preston Lakes Addition
A.2.4 Elm Creek Tributaries A, B,
A.3 Storm Sewer Analyses:
A.3.1 Bird Creek Tributary 5A
A.3.2 Eh-n Creek Tributary A
A-4 Local Drainage Analyses:
A.4.1 Preston Lake - drainage/ development problems
A.4.2 Hale Acres - drainage problems
A.4.3 One additional study area as directed by the City
A-5 Impervious Area Study for Institutional, Commercial and Industrial Properties, as
well. as Representative Residential Properties
A.7 This scope does not include preparation for or attendance of any meetings with
Citizen's Advisory Committees. If needed, this work will be added by amendment
to this Agreement.
A.8 It is understood that Phase 1 is the only portion of the work being prepared within
this Agreement. If Phase 2 is added to this Agreement by amendment, Itesm A.9
through A.11 will be provided.
A.9 Hydrologic (HEC-HMS) Models:
A.8.1 Elm Creek with detailed subareas in Rogers County
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT A4 A-1
A.11 Local Drainage Analyses
A.10.1 One study area as directed by the City
MINIMUM I I
AGREEMENT FOR ENGINEERING SERWICES ATTACHMENT AS A-2
Scope of Services
Attachment B
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shaU
i;idlude, but are not lin-dted to the foffowing tasks-
1=53
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT 09 6 -1
B.1.3 Baseline Hydraulics
a. Take off cross-sections at approximately 300-foot intervals.
b. Provide appropriate surveys for bridges® culverts and storm sewers.
c. Prepare bridge and culvert input.
d. Code HEC-RAS models.
WIMPTUM
B.1.6 Evaluation of the Selected Plan
a.
Prepare detailed hydrology for the selected plan.
b.
Prepare detailed hydraulics for the selected plan.
c.
Determine capacity of proposed improvements.
d.
Determine 2-500 year water surface elevations.
e.
Determine required rights-of-way.
f.
Prepare cost estimates.
g.
Provide reproduction as required.
TULIAGREEMENT FOR ENGINEERING SERVICES ATTACHMENT 81 0-2
Pill
TULIAGREEMENT FOR ENGINEERING SERVICES ATTACHMENT B1 0 -3
I mt
MHz, I =W1 11 911,311M. M3011191
WTTM713777=7 NMM7
Attachment C
RESPONSIBILITIES OF THE CM.Uie CITY agrees:
C.1 RgR3ogrtsL _Recor�o To furnish, as required by the work, and not at expense to the
ENGINEER-
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To provide access to public and private property when required in
performance of ENGINEER's services.
C.3 Staff Assistance. Designate in writing a person to act as its representative in respect
• the work to be performed under this AGREEMENT, and such person shall have
complete authority to transmit instructions, receive information, interpret and
define CITY'S policies and decisions with respect to materials, equipment, elements
and systems pertinent to the services covered by this AGREEMENT.
�1-3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing".
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of E1LJGIVEER.
50
M MU N
D.1 Total Com-oernts tion.
For the work under this project, Attachment total maximum
billing including direct costs and subconsultant services shall be
$I�Q 0.00 which amount shall not be exceeded without further written
authorization by the CITY.
D.2 Subconsultants and Other Professional Associates. Services of
subcontractors and other professional consultants shall be
compensated for at actual cost.
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local
travel by personal or firm automobile shall be compensated for at $37
per mile.
D.3.2 Printing expenses shall be compensated for as shown
ATTACHNMNT
D.5 Terminated Services. If this AGREEMENT is terminated,
ENGINEER shall be paid for services performed to the effective date
of termination as follows:
g 11
D.6 Conditions ®f Eqyinent.
D.6.1 Progress payments shall be made in proportion to services rendered
and expenses incurred as indicated within this AGREEMENT and
shall be due and owing within thirty days of ENGINEER'S submittal
of his progress payment invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of
the submittal of any progress payment invoice, ENGINEER may, after
giving fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEERS services for the
PROJECT are delayed or suspended for more than ninety days for
reasons beyond ENGINEEWS control, ENGINEER may, after giving
fifteen days written notice to CITY, request renegotiation of
compensation.
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT D2 D•2
EWA
........
PROJECT., Stor ater aster Plan _
,_ ._
. _ _
_ . ....
m
..................... .
CLIENT. Owasso
DATE:
28- Jan -04
BY: JKM
PROJECT
PROJECT
STAFF
GIs
ENGR/CADD j
FIELD ENGR
PROJECT
TASK
MANAGER
ENGINEER
ENGINEER !
SPECIALIST i
TECHNICIAN I
SURVEY CREW CLERICAL
TECHNICIAN
COSTS
$85
$6_$..
$55
$55....__._ j
$45
$,30 $100 $35
General
._._.__. -$4s _ _ .......
__._.
1
Convert Aerial Topography
$4,500
B.
_ Miscellaneous Reproduction
.... .- ........
!
.......... - ...__. i
..._......... ....
$9,980..
TOTAL
t Data
--
C.
Prepare GIS drainage Bayer - Existing
2
2
..... .. .. __._
8 i
....._. __ ... ...
60
- ..........
8
- $4,400
Data
Review planning and environmental
2
16
!
$1,210
D.
constraints and opportunities from
2
Comprehensive Plan
E.
Ground Surveys as required
2 !
_ ........ ...
....._...
......
_.._. ....
J.. 16
$1 770
F.
Inventory existing floodplains and
2
16
16
16
_ ....................
24
120
$7,650
existin drains e structures
G.
Progress /PC /CC /Fable Meetings ..__......
24
24
i6
18
$5,290
TOTAL
$207320
Baseline Hydrology
__ __.._...._
A.
Identify subarea boundaries
4
16 .. _._...
8
g
8
$2,620
B.
Identify longest subarea stream
2
8
8
8
......._ _... .....
8
.............. _ _
$1,930
lengths ... ....,...
C.
identify velocities ....
2
8
8 ...._ . .f....
.
$1,490
D.
Measures drains e areas
g._.
2
_
- -" 8
...._.... .
8 i
..._.. _ ..8
8
_..
E.
Prepare tc and CN
2
e,
___.
8
8
3
F.
Prepare land use sdudy: determine %
4
8
16
16
_
__.._$2,460
impervious area for each subarea,
j
Existing and Fully "�Irbanazed �_'
G.
Prepare square footage of impervious
P q g
4
16
8
16
8
-" - --
$3,060
b parcel for commemlal and industrial !
y
{
_.. parcels _ -__.
H.
Prepare HEC HMS rnodeis _
8
80
24
$7,200
_ _
TOTAL
$21660
Baseline Hydraulics
A.
Prepare cross - sections
_ 4
8
........ ...
16
24
$2,820
B.
Prepare badge /culvert input _
4
32
32
_..._
$4,180
C.
Code HEC RAS models
4
40
40
24
$6,220
D.
Develop storage - discharge curves for
4
16
$1,380
HEC -HMS runs
--
_
E
Revsse HtC rIMS model with sto age
4
16
I
— —
_
$1,380
4
volumes
..
.. _�.._...
_..._..
...__ L..
F.
Prepare water surface profiles - HEC-
4
16
24
_.
$2,460
_RAS runs, floodpiain and floodway _
—4 —"
G.
Floodplain drawings rafting and
16
16
40 i
16
$5,180
plotting (1" =200' maps, psoflles, xsecs)
:
i
H.
GIS drainage layer-
4
8
20
60
20
$6,160
Flood ins/Flood ways - --
__
TOTAL
_
$29,780
EWA
2of2
PROJECT. Ston mwa ter Master Plan
CLIENT., Grasso
DATE:
28- Jan -04
BY: JKM
TASK
PROJECT
MANAGER ':
PROJECT
ENGINEER
STAFF
GIS ?
ENGRICADD ';
FIELD ENGR !
j SURVEY CREW
CLERICAL
PROJECT
ENGINEER
SPECIALIST j
TECHNICIAN
TECHNICIAN
COSTS
_
$85... .....
. ..........
$55
30 $100
$35
Flood Damage Assessment and
. _ ...........$45
......
Problem Identification
A.
Define problem areas
8
24
8
24 1
8
$4,360
5
B.
Inventory of flooded buildings
_Z
8
2®
.._....
... ....
24
........
40 !
$4,070
C.
Inventory or overtoppedstructures
4
_
_
$1,04
D.
Prepare flood damage estimates
_ 16 :.
20
8
...._..... .........
......
8
$3,460
E.
Survey!pgt eid_Work
40 8
$2,000
TOTAL
$94,93d�
Initial Alternative Evaluation
—
A.
Define Pro ect Units __—
I
4
_ ........
8
.................... ..........._....
.._......... .....
$860
B.
Define matrix of alternatives
4
8
_.
__ -- _ _
8
_
$1,140
6
C.
Prepare conceptual HEC- MS analysis,
4
24
_._. _ .__ L __._.__
_....... ...
;
_.,
$1,920
D.
Define alternative solutions
8
16
_._.... ....
.
$1,7 0
E.
Conceptual Cost Estimates
__ _
4
20
20
t
20
3,640
Concept Drawings _
4
2 ®.
2d?....
! _...... 20
20 ........ ....
- — --
.....
- -
4,740
�—
TOTAL
$14,000
Evaluation or the Selected - 'tan
A.
p Y gyf _._
Prepare detailed hydrology 'or the
4
24
$1,900
selected plan
B.
Prepare detailed hydraulics for the
4
..
24
__. _ _.........
_. _.._...
_._. .
$1,900
selected
7
C.
Determine capacity of proposed
4
24
$1,900
im rovements
D.
2 100 ar WSEL
ye _
4
_—
24
_
$1,900
E.
Determine required R1W�
4
24
_.
12 '
- --
2,440
F.
Cost Estimates _
8
24
�.
40
— i
40
i
8_
$6,520
TOTAL
$'6 560
Storm Water Management Master Plan ':�
P
8
A.
Rep OenaDeveio
40
—
80
40
$10.000
B.
Additional Drafting
4
8
20 ..
40 .......__
...... 20
_.._
_
$5,060
C. „
Add A {.posed plans to GIS layer
2
8
12
i 24
......
12
__.
TOTAL
....
$18,270
Total hours
224
746
732
........
380 ��
v ...
_
386 ji
200j 24
56
_::
GRAND TOTAL
-
$150,000
2of2
1.
Hourly Rates For: Meshek & Associates, Inc.
11111111 1 Wil MEN 11 �illillili� III I 111, 11 1111111
Amount ($/hour)-
$85/hou
$65/hou
$55/hou
$55/hou
$45/hou
$30/hou
13.3.2 Outside reproductioi
At Cost
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT E A•l
wi
F. SCHEDULE. The schedule for the preliminary design, final design, and
construction administration phases of the East 96th Street North and North 129th East
Avenue Intersection interchange) and North 129th East Avenue Widening project
are provided as follows-
F.1 The Ranch Creek Tributaries A& B watershed analysis and the Elm Creek
watershed analysis within Tulsa County, including the Preston Lakes Area, will be
completed by July 1, 2004.
F.2 The Bird Creek Tributary 5A watershed analysis will be completed by September 1,
20K
'llililli 11111 1 11111 pliq 1111111 - 111111 1
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT F • SCHEDULED F-1
v J.
------ z, --------- am-
Eirri
'rib B
Index Map
\\ 1 inch equals 6,000 feet
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: CHRIS CROSS
PROJECT ENGINEER 914AdA
SUBJECT: FAIRWAYS DRAINAGE IMPROVEMENTS
CHANGE ORDER AND FINAL PAYMENT
DATE: January 14, 2004
Design was initiated -in July 2003 by Atkins-Benham and was finished in August 2003.
Council awarded the construction contract to Morton Excavating for the amount of $158,714.30
on September 11, 2003. Final inspection was conducted on December 4, 2003 and all items
identified at the final inspection requiring correction to meet city standards have been completed.
The contractor provided a one-year maintenance bond for the work as part of the Contract
Documents.
Progress payments have been made in the amount of $150,778.58. Pay Application
Attachment A) in the amount • $34,027.20 was submitted on January 8, 2004 by the contact
as request for final payment. I
Construction activities for the project in and around an existing pond revealed some
unforeseeable conditions. Accordingly, extra work was performed to complete the intended
design. These changes resulted in additional costs to the project contract amount. General
Conditions Paragraph 109.04, Extra Work, states the following:
When and as ordered by the Engineer, the Contractor shall do any work or
furnish any materials which cannot reasonably be classified under any of the
items of the contract but which may be found necessary in order to carry out
and complete more fully the work herein agreed to be done and performed.
Change Order No. I (see Attachment B) in the amount of $3,000.00 provided for construction of
500 linear feet of 6-inch perforated pipe entrenched in washed rock backfill. The underdrain was
required to collect groundwater along the berm and was found to be essential to satisfactorily
complete the contract within its intended scope. This work was performed in the initial stages of
the project as directed by city staff. Council is requested to authorize the extra work at this time.
Page 2
Fairways at Bailey Ranch
Drainage Improvements
Additionally, the contract was awarded as a unit price bid based on the best estimate of required
quantities. It was anticipated that a quantity adjustment be made at final payment to reflect
actual quantities provided. A total unit price adjustment in the amount of $23,091.48 is
requested to adjust pay quantities and provide final payment (see Attachment C).
The total cumulative amount for the change order and quantity adjustments is $26,091.48,
FUNDING SOURCE:
An adjustment in the contract will be required to reflect the following:
Original Contract Amount $ 158,714.30
Change Order No. 1 $ 3,000.00
Quantity Adjustment $..--=-.---239091.48
Revised Contract Total $ 1849805®78
Funds for this project were included in Capital Projects of the General Fund and in the
Stormwater Management Fund.
Staff recommends Council approval of Change Order Number I for the Fairways Drainage
Improvements Project in the amount of $3,000.00, quantity adjustments in the amount of
$23,091.48 (resulting in a revised total contract amount of $184,805.78) and acceptance of the
project with release of retainage and final payment to Morton Excavating in the amount of
$34,027.20.
A. Pay Request No. 3 ® Final
B. Change Order No. I
C. Final Quantity Adjustment
APPLICATION AND CERTIFICATE FOR PAYMENT
TO: (Owner) City Of Owasso
FROM: (Contractor)Morton Excavating
P.O. Box 428
.Coweta, OK 7.429
110 '�' � 116 1 ��
P
I IN Wo � fin WIT,
Page One of 3
ContractDate: 10-01-09
Application Date. 1-08-04
PefiodTo:1, .12-31-03
Distribution To: Owner
Architect
Contractor
Engineer
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
6. Total Earned Less Retainage
(line 4 less Line 5 Total)
7. Less Previous Certificates for Payment -5-18-
-- AGREJENMNT
0403 00300 -- Page 8 of 15
Z�
90 Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
Change Orders approved in previous
months by Owner
TOTALS
A.
1-0
DEDUCTIONS
PH
I
9
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information,
and belief, the work covered by this Application for Payment has been completed in ac cordance
with the Contract Documents, that all amounts have been paid by the Contractor for work for
which previous Certificates for Payment were issued and payments received from the Owner,
STATE OF OKLAHONIA
) SS
COUNTY OF GVaoner )
Mateo Jana 8, 2004
Subscribed and sworn to before me this 8 day of Januar,
ANITA K. SANCHEZ
(SEAL) Notary Public - State of Oklahoma
Wagoner County
W MV
Commission io x
:. Expires s Jun. I
Commission Expires Jun. 18, 2005
My Conunission xpires:-
2004
otary Public
Anita K. Sanchez
Commission# 01010168
AGRE-ENUMF
0403 00300 - Page 9 of 15
In accordance with the Contract Documents, based on onsite observations and the date
comprising the above application, the Aachitect/Engineer certifies to the Owner that to the best
of the .Architect's/Engineer's knowledge, information, and belief, the work has progressed as
indicated, the quality of the work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
SUN' CERTIFIED
(Attach explanation if amount certified differs from the amount applied. for,)
CCT / ENGINEER: ;.
1
T�ateo p n , a
y"
This certificate is not negotiable. "The AMOUNT CERTff7IED is payable only to the Contractor
naxsaed herein. Issuance, payment, and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
AGREEMENT
0403 00300 - Page 10 of 15
PROJECT.Fairway's at Bailey Ranch
Drainage Improvements
CON TRACTDATE: 10-01-03
TO CONTRACTOR: 114orton Excavating
DATE: 10-29-03
coNTR ACT -ruR. Fairway's at Bailey Ranch
Drainage Improvements
CONTRACTOR OWNER
ADDRESS ADDRESS
BY 4a Lne mr, o r At o r
DATE 10-23-03 DATE
(IT-T A XT
NT E ORDER
0403 00600 - Pa-:,0 e I of I
City of Owasso
Public Works Department
301 West 2nd Avenue
P.O. Box 180
Owasso, OK 74055
Item
Estimated
Actual
Quantity
No.
Description
Quantity
Unit
Quantity
Unit Price
Adjustment
Total
3a
Rock Excavation
10
CY
35
150.00
25.00
3,750.00
b
Select Borrow
4690
CY
6382
8.93
1,692.00
15,109.56
—4
5 c
Embankments
5900
CY
7092
1.55
1,192.00
1,847.60
9 d
Solid Slab Sod
6000
SY
8568
1.24
2,568.00
3,184.32
17
18" RCP
10
LF
0
80.00
(10.00)
(800.00)
TO: THE HONORABLE MAYOR AND CITY COUNCIL
C'IT'Y OF OWASSO
FROM: DONALD D. CAT'ES
CITY ATTORNEY
SUBJECT. $Cep'AND MINGO INTERSECTION IMPROVEMENT PROJECT;
TRAIL'S E IS DEVELOPMENT, INC.— RIGHT F WAY
bid
Presented for the Council's consideration is the matter of the acceptance by Trail's End
Development, Inc., of the conditional offer previously made by representatives of the
City to acquire Right of Way necessary for the 86"' and Mingo Intersection Improvement
Project. The Council is being requested to ratify such offer, approve the purchase of the
Right of Way, and authorize the payment of $134,400.00 to Trail's End Development,
Inc.
Al 1?
On November 17,2003, there was communicated to representatives of Trail's End
Development, Inc., a conditional offer to purchase a portion of the Right of Way
necessary for the 861h and Mingo Intersection Improvement Project. The City at that time
as well as presently needs 37,435 square feet of right of way for the project. The City
conditionally offered the sum of $134,400.00 ($3.59 per square foot) for the right of way.
This offer represented the appraised amount as established by the Appraiser in his report
rendered November 18, 2002, as reviewed and approved by a Review Appraiser on April
30, 2003.
Discussions were held concerning the nature of the interest in the real property needed by
the City for the project. ,Specifically, the issue of whether the City needed fee simple title
to the area or instead a perpetual easement was addressed. It was determined that the
City's needs, both present and well as long term, could be sufficiently met by a perpetual
easement. In this respect, it is recognized that Right of Way arising from statutory
dedications is perpetual easement with the interest in the land being terminable upon a
cessation of the public road use. Further, language for future utility location could be
added without totally changing the character of the conveyance. Additionally, the
granting of a perpetual easement as opposed to a fee simple conveyance would
potentially provide present tax advantage as well as future development possibilities to
the landowner. Accordingly, a perpetual easement drafted to the fullest extent to provide
the City with its present and future needs while allowing the fee simple title to remain
with the landowner was determined as workable.
RECOMMENDATION.
It is recommended the Council ratify the conditional offer, approve the purchase of the
Right of Way in the manner stated above and authorize the payment of $134,400.00 to
Trail's End Development, Inc., for the Right of Way. Should you have any questions
regarding this matter please contact Mr.Ray or myself.
1. Correspondence dated November 17, 2003;
2. 'Tract Illustration;
3. Summary Statement of Just Compensation; and,
4. Deed of Dedication - Perpetual Easement
C-Ity qf Owasso
111 North Main
PO Box 180
Owasso, OK 74055
Trial's End Development, I
% Noble Sokolosky
P.O. Box 1013
Owasso, Oklahoma 74055
- ----------- ---
November 17, 2003
(918) 376-1500
FAX (918) 376-1699
www.cityofowasso.corn
A road improvement project has been planned for construction in your area. The project
will require that the City acquire Right of Way across the property which you own or in
which you have an interest. By this correspondence the City is making an offer to acquire
the Right of Way from you in the name of the City of Owasso. The offer is as follows:
To Acquire Right of Way $114.400.00
(Appraised Amount)
Of the above amount 1-0-00
is compensation for damages.
I am enclosing a Tract Illustration, a Property Rights Brochure, and a Summary
Statement of Just Compensation for your convenience.
The above offer is the amount the City of Owasso arrived at after having your property
appraised to find its fair market value. This is a firm offer made accotding to statutory
requirements. If you desire to do so federal regulations allow You to donate the needed
Right of Way. Your consideration would be greatly appreciated.
Should you have any questions regarding this matter, please contact me at 918/376-1511.
I
I would appreciate your responding by contacting me within 15 days of the offer date.
Attachments:
1. Tract Illustration
2. Property Rights Brochure
3. Summary Statement of Just Compensation
SECTION LINE
EXST IG.5' R/W
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EXHIBIT "A"
Page 2 of 2
Tract No. 4 (01) — Permanent Right-of -_Way
Real Estate: A tract of land located in the Northwest Quarter (100/4) of the Northwest
Quarter (NW/4) of Section 30, Township 21 North, Range 14 East, Tulsa County, State of
Oklahoma as described in the Trustees' Deed attached hereto and made a part hereof. (Deed
Book: 6102 Page: 2084 and 2085, Tulsa 'County Clerks Office)
OWNER: Trail's End Development, Inc.
P.O. Box 641
Owasso, Oklahoma 74055
(Tulsa County Clerks Office account listing)
A
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Tract No. 5 (01) — Permanent Rjgh 2f :WAy
OWNER Trails End Development, Inc.
P.O. Box 641
Owasso, Oklahoma 74055
(Tulsa County Clerics Office account listing)
SUMMARY STATEMENT OF JUST COMPENSATION
O Trail's End Development, JOB PIECE NO. 86" Street N. & Mingo Rd.
Inc. PARCEL NO. 4.0, 4.1 & 5.0
COUNTY Tulsa
FED PROJECT NO. 17760(04)STPY-172B(108)
FAIR MARKET VALUE offer of parcel(s) to be purchased:
$ 134,400.00
$ 134,400.00 of which $ 0.00
Document(s) detailing the location of the parcel(s) and the interest(s) to be purchased in land is
attached.
The following buildings/improvements which are located on the parcel(s) to be purchased include:
Any and all items considered to be fixtures located in the buildings/improvements are to be
purchased unless otherwise noted on this statement. No personal property is to be purchased.
*0 NOT HESITATE TO CONTACT YOUR ACQ-41SI'i 21,WGEPIVIfli-l? T-Lq"�1777VV
NEED ANY CLARIFICATION AS TO WHAT IS AND IS NOT SPECIFICALLY BEING
PURCHASED.
I
FENCING (new right-of-way only)
grlw=
Acquiring Agency to Construct
Owner Compensated to Relocate
Remarks:
R/W Form 129
Rev. 12/98
FAODOT Forrns\Summary...
TRAIL' S END DEVELOPMENT, INC., the undersigned, being the sole owner of all
legal and equitable interests in the following described property:
See Attached Exhibit A and B,
DOES HEREBY DEDICATE TO THE PUBLIC, a perpetual casement, for the exclusive
use and enjoyment of the Public, to construct, locate, maintain, operate, repair and
replace thereon a public road together with right of way appurtenant thereto as well as all
equipment, facilities, and improvements convenient, incident and/or necessary to
enjoyment by the Public of said public road, across, in, on, over, and through the
described portion as set forth in Exhibits A and B,
TO HAVE AND HOLD said exclusive easement unto said Public forever.
SIGNED AND DELIVERED this 31St day of December, 2003.
11-01101 T11-110920���111 12&�, �( I
Noble Sokolosky, President
M73 M-SGTI no Iq In TOW W.
County of Tulsa
Before me, the undersigned, a Notary Public in and for the State of Oklahoma,
personally appeared Noble Sokolosky, known to me to be such person, who on the 31St
day of December, 2003, executed and acknowledged the foregoing Deed of Dedication
for the uses and purposes therein stated.
My commission expires:
Notary Public
Accepted by the City of Owasso, Oklahoma, this _ day of January, 2004.
Sherry Bishop, City Clerk
Gary Cochran, Mayor
_�n