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Home My WebLink About2004.04.06_City Council Agenda1#"UBLIC NOTICE OF THE MEETING OF THP OWASSO CITY COUNCIL I TYPE OF MEETING: Regular DATE: April 6, 2004 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City, Clerk and posted at �.ity Hall 5:00 p.m. on Friday, April 2, 2004, --------------- Juliann M. Stevens, Administrative Assistant 1. Call to Order Mayor Cochran 2. Invocation Mike Culbreath, Rejoice First Freewill Baptist Church 3. Flag Salute 4. Roll Call H,\AgendaS\COtlTlCil\2004\040604 doc Owasso City Council April 6, 2004 Page 2 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion, Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the March 9, 2004 Special Meeting and March 16, 2004 Regular Meeting. Attachment # 7-A B. Approval of Claims. Attachment # 7-13 C. Action relating to Council acceptance of Ordinance No. 778, an ordinance providing for the annexation of approximately 29.8 acres, more or less, located in the 12300 block of North Garnett Road, immediately north of Country Estates V. Attachment # 7-C Staff recommends Council approval of Ordinance No. 778 and has listed this item in the consent section of the agenda based on Council actions taken March 16, 2004 to approve the annexation. D. Action relating to Council acceptance of Ordinance No. 779, an ordinance providing for the rezoning of approximately 35.3 acres, more or less, located to the south and west of the southwest comer of E 96th Street North and N 129th East Avenue, along the east side of Highway 169. Attachment # 7-D Staff recommends Council approval of Ordinance No. 779 and has listed this item in the consent section of the agenda based on Council actions taken March 16, 2004 to approve the rezoning. li.1Agetid,IS\CQLIIICil\2004\040604 doc Owasso City Council April 6, 2004 Page 3 8. Consideration and appropriate action relating to a request for Council approval to award a contract for the installation of storm sirens. Mr. Rooney Attachment #8 Staff will recommend Council award the contract for the storm siren installation project to Total Radio of Tulsa, Oklahoma in the amount of $205,194.00. 9. Consideration and appropriate action relating to a request for Council approval to award a contract for construction of an elevated water storage tank as part of the Water System Improvements Project. Mr. Carr Attachment #9 Staff will recommend Council award the contract for construction of an elevated water storage tank to Landmark Construction of The Woodlands, Texas in the amount of $1,860,000.00 10. Consideration and appropriate action relating to a request for City Council to authorize the sale of surplus equipment to the City of Collinsville. Mr. Yancey Attachment #10 Staff will recommend Council authorize the sale of an Intoxilyzer Model 5000-D, Serial Number 64-002143 to the Collinsville Police Department for the sum of ten dollars ($10.00). 11 \Agetitlis\COLInCiF"-004\040604 doc Owasso City Council April 6, 2004 Page 4 11. Consideration and appropriate action relating to a request for Council approval of Resolution No. 2004 -05. A resolution resolving the necessity of instituting and prosecuting condemnation procedures to obtain permanent right-of-way, waterline easement, and temporary construction easement for the E. 86th Street North and bingo Road Intersection Improvement Project. Land owner Strawdey Clinton McCarty, Mr. Ray Attachment # 11 A tract of land BEGINNING at the Southwest Quarter of the Southeast Quarter (SW /4 SE /4) and ALL of the Southeast Quarter of the Southeast Quarter (SE /4 SE /4) lying West of the Santa Fe Railroad in Section Twenty -four (24), Township Twenty -one (21) North, Range Thirteen (13) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, Staff recommends Council approval of Resolution No. 2004 -05. 12. Consideration and appropriate action relating to a request for Council approval of Resolution No. 2004 -06. A resolution resolving the necessity of instituting and prosecuting condemnation procedures to obtain permanent right-of-way, waterline easement, and temporary construction easement for the E. 86th Street North and Mingo Road Intersection Improvement Project. Land owners Ronald Lee and Gwendolyn Jean Ogan. Mr. Ray Attachment # 12 A tract of land BEGINNING at the Southeast comer of Section Twenty -four, Township Twenty -one (21) North, Range Thirteen East; thence North for 1320 feet; thence West for809 feet to the right -of -way of the Atchison, Topeka and Santa Fe Railway; thence in a Southeasterly direction along the East side of the right -of -way to a point 306 feet West of the Southeast corner of said Section 24; thence East for 306 feet to the Point Of Beginning; being all that portion of South Half of the Southeast Quarter (S /2 SE /4) of Section 24, lying East of the Atchison, Topeka and Santa Fe Railway, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof. Staff recommends Council approval of Resolution No. 2004 -06. 11 : \: \gendas \Comici I \?004 \040604. doc Owasso City Council April 6, 2004 Page 5 13. Report from City Manager. 14. Report from City Attorneys H: \Agendas\Counc i I \3004 \040604. doc OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, March 9, 2004 The Owasso City Council met in a special meeting on Tuesday, March 9, 2004 in the Lower Level Conference Room at Owasso City Hall, 1 1 1 N. Main Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 PM on Friday, March 5, 2004. ITEM 1: CALL TOO ER. Mayor Cochran called the meeting to order at 6:00 PM. PRESENT Gary Cochran, Mayor Susan Kimball, Vice Mayor Craig Thoendel, Councilor Steve Cataudella, Councilor A quorum was declared present. A13SENT Brent Colgan, Councilor ITEM 2: DISCUSSION RELATING TO PUBLIC WORKS ISSUES A. ELEVATED WATER TANK BID PROCESS B. TULSA COUNTY INTERLOCAL PAVING AGREEMENTS Mr. Carr answered questions about both items. It was explained that the interlocal paving agreements would be placed on the March 16, 2004 City Council agenda for action. ITEM 3: DISCUSSION RELATING TO PLANNING ITEMS A. ANNEXATION ITEMS U2 B. REZONING ITEM C. DISCUSSION RELATING TO SEXUALLY ORIENTED BUSINESS ORDINANCE AMENDMENT Mr. Cuthbertson addressed questions regarding the items. Mr. Cuthbertson explained all four items would be forwarded to the City Council for action at their March 16, 2004 regular meeting. 9113 Owasso City Council March 9, 2004 ITEM 4: DISCUSSION RELATING TO CEMETERY ITEMS A. OPENING AND CLOSING FEES REVIEW There were no questions. It was explained that this item would be placed on the March 16, 2004 City Council agenda for action. ITEM 5: DISCUSSION RELATING TO MUSEUM ITEMS There were no questions. Ms. Boutwell explained that this item will be forwarded to the City Council for action on the March 16, 2004 agenda. ITEM 6: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. CDBG 2001 CLOSEOUT B. CDBG 2004 PROGRAM C. LEGISLATIVE CONSORTIUM LUJPDAT] Mr. Wiles presented the CDBG 2001 Closeout, the recommendation for the CDBG 2004 Program (Skate Park Restroom), as well as the written legislative consortium update. Mr. Wiles explained that both CDBG items would be placed on the March 16, 2004 City Council agenda. ITEM 7: CITY MANAGER ITEMS Mr. Ray reviewed the above items and discussion was conducted. No action on any of the above items was taken. 2 Owasso City Council ITEM 8: ADJOURNMENT March 9, 2004 Councilor Cataudella moved to adjourn the meeting, seconded by Vice Mayor Kimball. The notion carried and the meeting was adjourned at 9:19 PM, Gary Cochran, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 16, 2004 The Owasso City Council met in regular session on Tuesday, March 16, 2004 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, March 12, 2004. ITEM 1. CALL TOO ER Mayor Cochran called the meeting to order at 6:35 p.m. The invocation was offered by Aaron Smith. Mr. Smith is the Missions Intern at Friendship Baptist Church, ITEM 3. FLAG SALUTE Rickey Hayes, Director of Economic Development, led the flag salute. ITEM 4. ROLL CALL A quorum was declared present. STAFF Rodney J. Ray, City Manager Ronald Cates, City Attorney ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGEND1. A. Approval of Minutes of the March 2, 2004 Regular Meeting. B. Approval of Claims. Owasso City Council March 16, 2004 C. Action relating to Council acceptance of the Owasso Professional Square stormwater drainage system. Mr. Cataudelia moved, seconded by Mr. Thoendel, to approve the Consent Agenda with Claims totaling $456,087.95 and payroll claims totaling $252,705.93; and for Council acceptance of the Owasso Professional Square stormwater drainage system. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. ITEM 6. PUBLIC HEARING. A Public Hearing inviting and hearing citizen comments regarding the work performed under Community Development Block Grant FYO I. Mr. Wiles presented the item. After explaining that a Public Hearing was a final requirement for the closeout of the FY0 I project, Mr. Wiles opened the floor for public comment. There were no questions or comments from the public. ITEM 7. PUBLIC HEARING. A Public Hearing receiving recommendations and any citizen input on community development needs within the City of Owasso for the FY04 project. Mr. Wiles opened floor for public comment. There were no questions or comments from the public. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF THE COMPLETED SIDEWALK IMPROVEMENT PROJECT UNDER THE 10286 CDBG 2001 SMALL CITIES GRANT AND AUTHORIZATION OF THE MAYOR TO EXECUTE ALL NECESSARY CLOSEOUT DOCUMENTS. Mr. Wiles presented the item. Ms. Kimball moved, seconded by Mr. Thoendel, to accept the completed FY01 Sidewalk Improvement Project and authorize the Mayor to execute all necessary closeout documents. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. I Owasso City Council March 16, 2004 ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL AUTHORIZATION . A LETTER OF INTENT TO OKLAHOMA THE DEPARTMENT • CITY'S INTEREST IN PARTICIPATING IN THE CDBG SMALL CITIES SET ASIDE PROGRAM O 2004. Mr. Wiles presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, for Council to authorize the Mayor to execute a letter of intent to the Oklahoma Department of Commerce advising them of the city's interest in participating in the CDBG Small Cities Set Aside Program for 2004. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5 ®0. CONSIDERATION ITEM 10. APPROPRIATE ACCEPTANCE OF A REPORT BY THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY RECOMMENDING THE MAIN STREET IMPROVEMENT PROJECT. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY. None ITEM 11. CONSIDERATION AND APPROPRIATE ACTION APPROVAL • ORDINANCE NO. ORDINANCE RELATING AMENDING SECTION • 1 OF THE ZONING •l ORIENTED Mr. Wiles presented the item. Ms. Kimball moved, seconded by Mr. Colgan, for Council to approve Ordinance 777, an ordinance amending Section 650 of the zoning code — Location of Sexually- Oriented Businesses. The ordinance increases the required distance between a sexually-oriented business and churches, schools, and parks from 500 feet to 1,000 feet; between a sexually-oriented business and residentially zoned areas from 300 feet to 1,000 feet; and between a sexually- oriented business and nonarterial streets providing access to residentially zoned areas from 300 feet to 1,000 feet. I Owasso City Council March 16, 2004 YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL ADOPTION OF THE OWASSO HISTORICAL MUSEUM POLICIES AND PROCEDURES. Ms. Boutwell presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council adoption of the Owasso Historical Museum Policies and Procedures document and authorization of the Mayor to execute all necessary documents. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2004-04, A RESOLUTION ESTABLISHING A FEE SCHEDULE FOR THE OPENING AND CLOSING OF BURIAL SPACES IN FAIRVIEW CEMETERY. Ms. Boutwell presented the item. Ms. Kimball moved, seconded by Mr. Colgan, for Council adoption of Resolution No. 2004-04 with an effective date of May 15, 2004, and authorization of the Mayor to execute all necessary documents. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. This item was withdrawn on request of applicant. In Owasso City Council March 16, 2004 Mr. Cuthbertson presented the item. Mr. Cataudella moved, seconded by Mr. Cochran, for Council approval of OA 04-03 to annex the subject property into the city limits of Owasso. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. Mr. Cuthbertson presented the item. Mr. Colgan moved, seconded by Mr. Thoendel, for Council approval of OZ 04-02, thus rezoning subject property from OM/RS-3 to CS. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. ITEM 17. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A VISION 2025 CAPITAL IMPROVEMENT AGREEMENT AMONG THE CITY OF OWASSO, THE TULSA COUNTY INDUSTRIAL AUTHORITY, AND THE BOARD OF COMMISSIONERS OF TULSA COUNTY, PERTAINING • THE OWASSO COMMUNITY CENTER PROJECT. Mr. Cates presented the item. Ms. Kimball moved, seconded by Mr. Colgan, for Council approval of the Vision 2025 Capital Improvement Agreement pertaining to the Owasso Community Center and authorization of the Mayor to execute all necessary documents. 0 Owasso City Council March 16, 2004 YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A VISION 2025 CAPITAL IMPROVEMENT AGREEMENT AMONG' THE CITY OF OWASSO, THE TULSA COUNTY INDUSTRIAL AUTHORITY, AND THE BOARD OF COMMISSIONERS OF TULSA COUNTY, PERTAINING TO THE OWASSO DOWNTOWN NEIGHBORHOOD PROJECT. Mr. Cates presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Council approval of the Vision 2025 Capital Improvement Agreement pertaining to the Owasso Downtown Neighborhood Project and authorization of the Mayor to execute all necessary documents. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. ITEM 19. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A VISION 2025 CAPITAL IMPROVEMENT AGREEMENT AMONG THE CITY OF OWASSO, THE TULSA COUNTY INDUSTRIAL AUTHORITY, AND THE BOARD OF COMMISSIONERS OF TULSA COUNTY, PERTAINING TO THE OWASSO WATER SYSTEM PROJECT. Mr. Cates presented the item. Mr. Thoendel moved, seconded by Mr. Cataudella, for Council approval of the Vision 2025 Capital Improvement Agreement pertaining to the Owasso Water System Project and authorization of the Mayor to execute all necessary documents. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. ITEM20. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN INTERLOCAL AGREEMENT WITH TULSA COUNTY FOR STREET IMPROVEMENTS. Mr. Carr presented the item. Mr. Thoendel asked how Staff arrived at the priorities for this project. Mr. Carr stated that the magnitude of the project and the expense of the project, among other things, were used to determine priorities. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of the Interlocal Agreement with Tulsa County for pavement overlay [1 Owasso City Council March 16, 2004 projects in Three Lakes Industrial Park, Three Lakes Village, and The Village of Silver Creek and authorization of the Mayor to execute the Agreement. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 30. ITEM 21 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE-QUEST FOR COUNCIL APPROVAL OF FINAL PAYMENT AND ACCEPTANCE OF THE FY03-04 STRE.ET REPAIR PROJECT. Ms. Stagg presented the item. Mr. Cataudella congratulated Ms. Stagg and her staff for coming in under-budget on this project. Mr. Cataudella then moved, seconded by Mr. Thoendel, for Council acceptance of the FY 0304 Street Repair Project, a revised total contract amount of $94,172.92, release of retainage and authorization for final payment to Magnum Construction, Inc. in the amount of $9,417,29. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0. Mr. Ray announced that the new Fire Truck has been delivered and is fully operational at this time. Mr. Ray also announced the 'Community Built Playground Project' has been approved for 501 ®C status. Mr. Ray extended best wishes to departing Golf Director, Russell Carlson. He also introduced Assistant Golf Pro Corey Burd, who will be assuming the responsibilities of Golf Director until a new Director can be chosen. arl "11 The members of the Council expressed their best wishes to Russell and thanked him for doing a wonderful job during his time with the City. 7 Owasso City Council ITEM 25. NEW BUSINESS I= ITEM 26. ADJOURNMENT. Mr. Thoendel moved, seconded by Ms. Kimball, to adjourn. YEA: Colgan, Cataudella, Kimball, Thoendel, Cochran NAY: None Motion carried 5-0 and the meeting was adjourned at 7:25 p.m. Pat Fry, Minute Clerk I March 16, 2004 Gary Cochran, Mayor Hlt CITY OF OWASSO Yf0QQR AMOMNI TREASURER PETTY CASH DEPOSIT REFUNDS 150.00 REFUND TOTAL ---Tsoo BAILEY, MATT BAILIFF DUTIES 300.00 MUNICIPAL COURT DEPT TOTAL ----��- TREASURER PETTY CASH CITY MGR EXPENSES 571.84 OFFICE DEPOT OFFICE SUPPLIES 330.87 TREASURER PETTY CASH FUEL 19.00 Q/A/0N PRINTING ENVELOPES 85.00 THE TRAVELING GOURMET MEETING EXPENSE 30.00 TREASURER PETTY CASH COUNCIL MEETING 71.47 TREASURER PETTY CASH STAFF MEETINGS 133.72 COUNTRYSIDE FLOWERS &GIFTS SEASONAL DECORATION 302.40 MILL CREEK LUMBER &SUPPLY CONCRETE FORMS 80.39 RAINBOW CONCRETE CONCRETEPADS 542.50 R|DGVVAYS MOUNTING/LAMINATING 65.00 MANAGERIAL DEPT TOTAL OFFICE DEPOT OFFICE SUPPLIES 102.40 TREASURER PETTY CASH RBK48TRAVEL-B|SHOP/R|X 384.08 FINANCE DEPT TOTAL ��V6.48[ OFFICE DEPOT SUPPLIES 82.04 XPEDX COPY PAPER 91.00 IKON OFFICE SOLUTIONS CDP|ERMA|NT 505.61 OVVASSO COPIER SERVICE CENTER COP|ERMA|NT 484.50 0WTAS CORPORATION MAT SERVICES 27.90 C|NTA8CORPDRAT|ON MAT SERVICES 27.90 EXECUTIVE COFFEE SERVICES SUPPLIES 95.80 GRAY, STEPHEN P.PC ATTORNEY ATLAW LEGAL SERVICES 35.00 SETTLE ENGINEERING KEYS DEPOSITION 509.81 OKLAHOMA NATURAL GAS 02/04 USE 2.083.54 CLASS ACT LINEN RENTAL 60.00 NEIGHBOR NEWSPAPER LEGAL NOTICES 122.10 NEIGHBOR NEWSPAPER LEGAL NOTICES 215.60 WORLD PUBLISHING COMPANY EMPLOYMENT ADS 80.00 SOUTHWESTERN BELL PHONE USE 978.65 RESERVE ACCOUNT POSTAGE 2.000.00 LOVVESCOK8PAN|ES BANNER REPAIR MATERIAL 30.30 TULSA AREA EMERGENCY MG&1T ANNUAL FUNDING 447.27 TREASURER PETTY CASH LICENSE TAGS 20.00 FALCON AUDIO SPEAKER SYSTEM 912.00 GENERAL GOVERNMENT DEPT TOTAL 8.865.88 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 38.00 OFFICE DEPOT OFFICE SUPPLIES 113.31 YEN D DESCRII� TION AM NT METROCALL AT&T WIRELESS 02/04 USE CELL PHONE REIMB R AV CABLE/MODULATOR 'f '.' s 3 WORDCOM COPY PAPER OFFICE DEPOT OFFICE SUPPLIES CHEROKEE BUILDING MATERIALS CEILING TILES BAILEY EQUIPMENT REPAIR/MAINT SUPPLIES WAL -MART COMMUNITY MAINT SUPPLIES SAMS MAINT SUPPLIES SAMS MAINT SUPPLIES UNIFIRST CORPORATION UNIFORM RENTAL ALAN EDWARDS PARKING BUMPERS NOLTE HVAC ®TEMP UNIT SCHINDLER ELEVATOR QUARTERLY SERVICE BILLING FLYNN'S PEST CONTROL PEST CONTROL OKLAHOMA LIGHTING DISTRIBUTORS MAINT SUPPLIES CARRIER COMPANY A/C REPAIR CLASSIC ELECTRIC ELECTRIC WORK -OLD CENTRAL DISTRICT II PROBATION COMMUNITY CORRECTIONS WORKER PROGRAM TREASURER PETTY CASH DOC LUNCHES METROCALL 02/04 USE SUPPORT SERVICES DEPT TOTAL TOTAL BAILEY EQUIPMENT REPAIR/MAINT SUPPLIES OVERHEAD DOOR COMPANY DOOR SPRINGS CEMETERY DEPT 68.99 61.05 47.52 380.00 28.00 28.48 90.00 1,537.09 2,390.44 111.75 173.84 53.00 30.92 113.03 10.00 15.00 7.12 4 •� .s 20.95 67.90 110.98 239.15 24.83 31.10 38.31 80.20 115.50 336.00 489.51 65.00 149.37 190.00 142.50 152.45 42.09 14.62 2,310.46 85.15 100.00 185.15 VENDOR AMOM11 MUL|NA.LOR| TUITION REIMBURSEMENT 1.871.60 OFFICE DEPOT OFFICE SUPPLIES 78.53 ONYX CORPORATION PRINTER CARTRIDGES 194.85 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 15.33 XPEDX COPY PAPER 138.50 VV0RDCOK8 COPY PAPER 41.90 OFFICE DEPOT OFFICE SUPPLIES 215.70 0VVASSO COPIER SERVICE CENTER COP|ERMAINT 411.96 PATRULTECHNOLOGf OC3PFU\Y 110.00 LOOKESUPPLY NN|NTSUPPUES 3.25 OAM8 K8A|NTSUPPL|EB 144.74 URGENT CARE OF GREEN COUNTRY PRE-EMPLOYMENT TESTING 98.00 TULSA REGIONAL MEDCTR MEDICAL SERVICES 25.00 OKLAHOMA NATURAL GAS 02/04 USE 397.17 METROCALL 02/04 USE 13530 US CELLULAR PHONEUSE-K8UZ|NBO 58.89 US CELLULAR PHDNEUSE-MOZ|NGO 58.89 SOUTHWESTERN BELL PHONE USE 078.04 POLICE PETTY CASH UPS 21.20 BILLY ALLEN PER DIEM 70.00 MILLER, CINDY PER DIEM 70.00 POLICE PETTY CASH PARKING/TOLLS 08.24 FINANCIAL EQUIPMENT SHREDDER 137500 POLICE DEPT TOTAL 5,773.69 ONYX CORPORATION PRINTER CARTRIDGES 12.90 ALLIANCE MEDICAL RUBBER GLOVES 73.95 DEPT OF PUBLIC SAFETY OLET8RENTAL 350.00 METR(}CALL 02/04 USE 7.10 GALL'S GUN LOCKER 521.90 DAN RYAN CONSTRUCTION VISITATION ROOM CONSTRUCTION 1.972.84 OFFICE DEPOT FAX/PRINTER/COPIER 298.39 POLICE COMMUNICATIONS DEPT TOTAL 3,238.17 TH(3MP3ON'S GENERAL STORE SHELTER SUPPLIES 53.94 HILLS PET NUTRITION SHELTER SUPPLIES 130.50 SAMS MA|NTSUPPL|ES 285.73 ATWODDS RAIN GEAR 22.85 CITY C}FTULSA EUTHANASIA SERVICES 40.00 KXETROCALL 02/04 USE 14.24 PRO-FENCE FENCING 1.203.00 ANZSIGNS ANIMAL SHELTER SIGN 525.00 ANIMAL CONTROL DEPT TOTAL 2'275.36 OFFICE DEPOT OFFICE SUPPLIES 126.57 FARM PLAN GENERATOR/LIGHT 218.00 SAV-ON PR|NT|NG MApPDSTER/K4DUNT|NG 135.00 OWASSD OVERHEAD DOOR DOOR REPAIR 185.00 BAKJS K4A|NTSUPPL|ES 32.79 WAL-MART COMKdUN|TY MA|NTSUPPL|ES 434.60 YE ND QR DESCRIPTION AMOUNT LOWES COMPANIES MAINT SUPPLIES 118.33 LOGOMONSTERS SHIRT EMBROIDERING 828.00 SPORT -HALEY SHIRTS 1,671.97 YALE CLEANERS UNIFORM RENTAL 367.30 A N Z SIGNS LETTERING 395.00 CROW BURLINGAME REPAIR PARTS 38.23 WAYEST SAFETY SCBA TESTING 1,691.90 OKLAHOMA NATURAL GAS 02/04 USE 1,1600.11 BROWN FARMS SOD SOD 95.00 METROCALL 02/04 USE 9.28 AIR CLEANING TECHNOLOGIES EXHAUST EXTRACTION SYSTEM -1 /20/04 61,295.00 UNIFIRST CORPORATION FIRE DEPT TOTAL 68,782.14 FARM PLAN MAINT SUPPLIES 179.40 MILL CREEK LUMBER & SUPPLY REPAIR/MAINT SUPPLIES 208.94 A & A MATERIALS ASPHALT 419.16 LOWES COMPANIES REPAIR/MAINT SUPPLIES 18.19 MAXWELL SUPPLY OF TULSA REPAIR/MAINT SUPPLIES 28.20 ZEE MEDICAL SERVICE FIRST AID KIT 343.60 LOCKE SUPPLY EMERGENCY HALOGEN LIGHT 38.00 WATER PRODUCTS REPAIR/MAINT SUPPLIES 129.84 SAFETY FIRST TRAFFIC CONE MOUNTING BRACKETS 197.55 VANCE BROS REPAIR/MAINT SUPPLIES 500.00 FARM PLAN SUPPLIES 53.85 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 27.06 UNIFIRST CORPORATION UNIFORM RENTALS 40.58 UNIFIRST CORPORATION UNIFORM RENTALS 81.16 T -SHIRT EXPRESS CAPS 42.00 LOWES COMPANIES LADDER 95.00 LOWES COMPANIES POST DRIVER 20.06 URGENT CARE OF GREEN COUNTRY MEDICAL EVALUATION 15.00 NATIONAL POWER WASH VEHICLE WASHING 20.00 NATIONAL POWER WASH VEHICLE WASHING 15.00 BAILEY EQUIPMENT REPAIR/MAINT SUPPLIES 73.90 DELTA TECHNOLOGIES MICROWAVE MOTION DETECTOR 1,080.00 EQUIPMENT ONE BOOM HOIST RENTAL 60.00 METROCALL 02/04 USE 56.96 TREASURER PETTY CASH CDL LICENSE -BAKER 41.50 MAGNUM CONSTRUCTION STREET REPAIRS 9,417.29 ROCKET CONSTRUCTION SIDEWALK REHAB 11/4/03 14,849.55 STREETS DEPT TOTAL 28,051.79 FARM PLAN SUPPLIES 69.98 YENQQ-R REFUND OVERPAYMENT #50O7 AMDVNT L7RE|LLYAUTOMOT|VE PARTS 14.00 MURPHY SANITARY SUPPLY RESTRUOK8SUPPLIES 445.90 LOVVES COMPANIES TRUCK BED SIDES MATERIAL 88.05 TREASURER PETTY CASH REPAIR PARTS 19.40 LOVVESCC)k4B4N/E3 MA(NT8UPPL|EB 16.22 ATW[)ODS JEANS/BUOTS-SHADBOO7BYRNE 299.75 ADT SECURITY SERVICES SECURITY SERVICES 41.18 WASHINGTON CU RURAL WATER DISTRICT WATER 250.00 OKLAHOMA NATURAL GAS 02/04 USE 12.80 141.85 METR(]CALL 02/04 USE 14.24 PARKS DEPT TOTAL XPEDX COPY PAPER 45.50 OFFICE DEPOT OFFICE SUPPLIES 88.02 FARM PLAN SUPPLIES 11.85 MURPHY SUPPLY MA(NTSUPPL|E8 189.00 OFFICE DEPOT OFFICE SUPPLIES 344.22 OKLAHOMA NATURAL GAS 02/04 USE 841.50 AT&T WIRELESS PHONE USE 10.00 COMMUNITY CENTER DEPT TOTAL OKLAHOMA NATURAL GAS 02/04 USE 188.52 HISTORICAL MUSEUM TOTAL VVURDCDK4 COPY PAPER 512.48 CROSSROADS COMMUNICATIONS RESEARCH REPORT 250.00 FURSTENBER[;&ASSOCIATES AERIAL PHOTOS 62150 LT MAPPING MAPPING SERVICES 342.00 NEIGHBOR NEWSPAPER OVVA@SOREPORTER 217.50 FEDEX POSTAGE 48.88 TRIAD PRINTING PRINTING 400.83 TREASURER PETTY CASH MEETING EXPENSE 25.37 FORTUNE MAGAZINE SUS8CR|pT|ON 38.98 BUSINESS 2.0 SUBSCRIPTION 0.09 TRIAD PRINTING PRINTING 206598 ECONOMIC DEVELOPMENT DEPT TOTAL GENERAL FUND TOTAL -- 1 -33,710.94 COMKJUNFP/CAREHMO REFUND OVERPAYMENT #50O7 337.63 ALLIANCE MEDICAL AMBULANCE SUPPLIES 939.85 ALLIANCE MEDICAL AMBULANCE SUPPLIES 00.88 ALLIANCE MEDICAL AMBULANCE SUPPLIES 558.53 PACE PRODUCTS AMBULANCE SUPPLIES 184.00 S&VV HEALTHCARE CORP AMBULANCE SUPPLIES 100.80 ATCFRBGHTL/NER AMBULANCE REPAIR 1.204.48 WORKS &LENTZ COLLECTION FEES 0322 GALLESJEFFERYDO. EMS AUDITS 250.00 /WED|CL4|k48 MONTHLY SERVICES 3.57928 ALLIANCE MEDICAL TRAINING MANUALS 311.60 KANSAS HOARD OF FMS SOUTHWESTERN BELL SOUTHWESTERN SELL.. ONBRAVO COMMUNICATIONS SZEN CORP CH GUERNSEY & COMPANY CH GUERNSEY & COMPANY ALLIANCE MEDICAL kilmlillwAkillil ROCKET CONSTRUCTION MAILING LIST OF EMTS 82.68 AMBULANCE SERVICE FUND TOTAL ---':�-73271 E-911 1,83039 E911 MONTHLY CHARGES 806.25 E-911 FUND TOTAL 2,637.04 WIRELESS NETWORK UPGRADES 319.85 SOFTWARE /INSTALLATION 23,190.12 STREET WIDENING 8/20/02 7,708.40 STREET" WIDENING 8/20/02 1,804.69 CAPITAL IMPROVEMENTS FUND TOTAL 33,023.06 AMBULANCE EQUIPMENT 1,596.00 AMBULANCE CAPITAL FUND TOTAL 1,596.00 EXHAUST a 6,810.00 FIRE CAPITAL FUND TOTAL 6,810.00 # T1' F r - l 84 CAPITAL OJECTS GRANTS FUND TOTAL 14,849.55 OFFICE SUPPLIES 1.64 MAINT SUPPLIES 29.58 UNIFORM RENTAL 130.40 REPAIR PARTS 7.84 REPAIR PARTS 676.15 TIRES 3,662.27 REPAIR PARTS 232.98 REPAIR PARTS 282.24, REPAIR PARTS 2,251.66 TOWING CHARGE 40.00 REPAIR PARTS 191.03 02/04 USE 611.78 02/04 USE 14.24 VEHICLE REPAIR 787.93 CITY GARAGE FUND TOTAL 8,919.74 MEDICAL REVIEW FEES 93.96 LEGAL SERVICES 246.50 PROFESSIONAL SERVICES R10163 500.00 THIRD PARTYA ®MIN 1,417.67 OWN RISK RENEWAL 500.00 C11213 229.50 Cl 1213 39.46 G02134 160.87 Cl 1213 288.25 Cl 1213 288.25 R01064 283.74 Y-E-ND-QR R01 064 9.27 G02134 21.14 E01274 502,40 G02134 145.80 M091 10 272.81 M091 10 34.08 U02264 50.80 DO2204 59.96 E01274 58.80 G02284 37.04 R01064 37.87 G02134 126.23 J08172 450.00 001294 85.02 Y00133 94.64 Y08133 30.00 E01274 19.04 Y00133 1.090.O0 TTOPAYK4ENTS 289.08 TTDpAYK4ENTS 289.08 WORKERS COMP FUND TOTAL GRAND TOTAL A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNTS TRANSFERS CEMETERY TRY OARF AMBULANCE CAPITAL FIRE CAPITAL REVENUE TRANSFER FROM GENERAL FUND REVENUE TRANSFER FROM AMBULANCE FUND REVENUE TRANSFER FROM AMBULANCE FUND TRANSFERS TOTAL 5,638.17 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 3/20/04 Qap�mm�ent OvertimQ Expenses Total Expenses -Managerial 0.00 16,998.51 General Government 0.00 2,027.75 Engineering 0.00 10,854.87 Support Services 18.00 6,542.99 432.75 7,503.25 Ambulance Fund '7 Lam, USE Worker's Comp Self-Insurance Fund TO. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DUANE CUTHBERTSOJ CTrY PLANNER SUBJECT. ORDINANCE NO. 778 DATE: MARCH 18,2004 BA 'KGROUNID: At the March 16, 2004 meeting, the Owasso City Council approved an annexation request of property located in the 12300 Block of North Garnett Road, immediately north of Countty Estates V, containing approximately 29.8 acres. Attached is a copy of Ordinance No. 778 that formally adopts the City Council's action of March 16, 2004. RVAI w1ralIT 1: H —Annowl X MM i 1 i i 3 WHEREAS, on the 16a' day of March, 2004, said Petition was duly considered by the Owasso City Council and was determined to have complied with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: A TRACT OF LAND THAT IS PART OF THE SOUTHERN HALF (S /2) OF THE NORTHEAST (NE/4) OF THE NORTHEAST QUARTER (4E14) OF SECTION 6, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. &M., TULSA COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE SOUTH 411.86 FEET OF GE NT LOT ONE (1) AND THE SOUTH 411.86 OF GOVERNMENT LOT TWO (2) THAT IS PART OF THE EAST RIGHT - OF -WAY LINE OF THE A.T. & S.F. RAILROAD IN SECTION SIX (6), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO TEE U.S. GOVERNMENT SURVEY THEREOF, PART OF GOVERNMENT LOTS ONE (1) AND TWO (2) OF SECTION SIX (6) TOWNSHIP TWENTY-ONE (21) NORT17L RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE, U.S. GOVERNMENT SURVEY THEREOF, DESCRIBED AS FOLLOWS: SAID TRACT CONTAINS 29.80 ACRES MORE OR LESS, be, and the same is hereby annexed to, made a part of and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section I hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. jqgfion 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 6'b day of April, 2004. ATTEST: CITY OF OWASSO, ORLAHOMA Sherry Bishop, City Clerk Gary Cochran, Mayor Ronald D. Cates, City Attorney IC TO. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM- DUANE CUTHBERTSON CITY PLANNER SUBJEcr: ORDINANCE 779 DATE- March 18, 2004 At the March 16, 2004 meeting, the Owasso City Council approved a rezoning request from Tyann Development Inc. for property located to the south and west of the southwest comer of East 96'h Street North and North 1291h East Avenue along the east side of U.S. Highway 169. The approval changed the zoning from RS-3 and OM to CS. Attached is a copy of Ordinance No. 779 that formally adopts the City Council's action of March 16, 2004. ------ ----- The staff recommends Council approval of ordinance 779. Ordinance No. 779 ON AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -04-02 CHANGING THE ZONING OF PROPERTY LOCATED IN TEE, N/2 AND THE SE/4 OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE & MERIDIAN, CITY OF OWASSO, TULSA COUNT, STATE OF OKLAHOMA, FROM RS -3 (RESIDENTIAL SINGLE FAMILY DISTRICT) AND OM (OFFICE MEDIUM DISTRICT) TO CS (COMMERCIAL SHOPPING DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREVN,1H. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 0402. Section I. The zoning classification of the following described property, to wit: COMMENCING AT THE NE CORNER OF SAID SECTION; THENCE S00 °01'55 -W, A DISTANCE OF 765.06 FEET, THENCE WEST, A DISTANCE OF 517.51 FEET; THENCE NORTH, A DISTANCE OF 180.00 FEET; THENCE N34 °16'40 "W, A DISTANCE OF 162.43 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE NORTHWEST ALONG SAID LINE, A DISTANCE OF 102.57 FEET, THENCE NI 1°15'32 "W, A DISTANCE OF 190.16 FEET, THENCE S78 °44'28 "W, A DISTANCE OF 100.86 FEET; THENCE N89 °56'56 "W, A DISTANCE OF 346.15 FEET TO A POINT ON THE EASTERLY RIGHT- OF-WAY LINE OF US HIGHWAY 169; THENCE S50 °12'08 "W CONTINUING ALONG SAID RIGHT -OF -WAY, A DISTANCE OF 1,081.35 FEET; THENCE S50 °10'11 "W CONTINUING ALONG SAID RIGHT -OF -WAY, A DISTANCE OF 855.18 FEET; THENCE S50 °12'01 "W CONTINUING ALONG SAID RIGHT-OF-WAY, A DISTANCE OF 20.03 FEET; THENCE S00 °03'58 "W, A DISTANCE OF 385.02 FEET, THENCE S89 °56'02 "E, A DISTANCE OF 1,085.33 FEET; THENCE N25 °48'49 "E, A DISTANCE OF 1,490.19 FEET; THENCE N82 °29'54 "E, A DISTANCE OF 240.94 FEET TO A POINT OF CURVE TO THE LEFT HAVING A RADIUS OF 525.00 FEET AND A CENTRAL ANGLE OF 07 °49'33'; THENCE EAST ALONG THE ARC A DISTANCE OF 71.71 FEET TO THE POINT OF BEGINNING. CONTAINING 35.3 ACRES. be, and the same is hereby zoned from RS-3 (Residential Single -Family District) and OM (Office Medium District) to CS (Commercial Shopping District), Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 6s day of April, 2004. ATTEST: City of Owasso, Oklahoma Sherry Bishop, City Clerk Gary Cochran, Mayor Ronald D. Cates, City Attorney TO. THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OASSO TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT. STORM SIRE PURL -11ASE DATE. April 2, 2004 BACKGROUND: The capital projects election, conducted in October of last year, resulted in Owasso citizens approving the permanency of the third penny sales tax, as well as the adoption of a proposed Four Tier project priority list. Contained within the Tier One projects is the replacement of the storm siren system. EXISTING SYSTEM. The City of Owasso presently has an emergency storm siren notification system consisting of 16 sirens at various locations throughout the city. The current storm siren system was manufactured by Federal Siren Corporation and is a one -way radio wave operated system. The current system has only one notification tone, is increasingly unreliable and costly to repair, and requires manual monitoring at each siren location in order to verify their working condition. The system is over twenty -five years old and was purchased – used – from the City of Tulsa. BID PROCESS: In November of 2003, bid specifications were developed by staff after visiting several municipalities in the Tulsa area. The bid specifications included: • A battery back -up system in order to provide the ability to sound the sirens in the event of a power- outage, as well as the continued ability to sound the sirens for a period of up to fourteen (14) days without power. • Ability to activate only one siren, a group of sirens in a particular area, or the entire siren system. • Remote activation capability. • Both tone and voice notification options. • Alternates for both wooden and concrete poles. ® Alternates for a total of 14 or 20 sirens. ® Installation and training. ® A 2 year warranty. A complete copy of the bid specifications is attached for your information and review. STORM SIREN PURCHASE APRIL, 2, 2004 PAGE 2 Federal Signal Corp 14 sirens with concrete poles = $219,210 20 sirens with concrete poles = $305,213 14. sirens with wooden poles = $191,210 20 sirens with wooden poles = $265,213 Safety Corn Ine 14 sirens with concrete poles = $269,349 20 sirens with concrete poles = $382,053 14 sirens with wooden poles = $251,379 20 sirens with wooden poles = $356,693 American Communications 14 sirens with concrete poles = $275,164 20 sirens with concrete poles = $391,258 14 sirens with wooden poles = $259,064 20 sirens with wooden poles = $368,258 VIEW OF BIDS: Upon review of the submitted bids, it became obvious that the low bidder — Total Radio — had made an error when submitting their bids. A review of all the other bids submitted indicates that higher prices were quoted for concrete poles versus wooden poles. Total Radio, upon being contacted by staff, acknowledged the error but remains committed to honor their bid. Therefore, the option of concrete poles becomes much more attractive both fiscally and aesthetically. The bid submitted by Total Radio was $205,194 for fourteen (14) sirens on concrete poles. SIREN LOCATIONS; Upon the review of the Total Radio bid, staff began a process of pinpointing exact locations of the proposed sirens. Total Radio's bid, utilizing an ATI siren system, actually exceeded specifications, thus causing the need to review the proposed locations in order to ensure consistent and over- lapping coverage while preventing over - saturation. Upon completion of this process, staff also had an independent party review the siren locations. STORM SIREN PURCHASE APRIL 2, 2004 PAGE 3 A copy of the proposed siren location map is attached for your information and review. Although existing sirens are located at various locations throughout the city, the locations are not the most desirable. The new sirens are proposed to be located at major arterial intersections in Owasso — with one exception being the Owasso Sports Park. This allows the City to utilize existing rights-of-way for the placement of the poles, as well as allowing for easier access when maintenance of the system is required. NUMBER OF SIRENS: A total of 14 sirens would be needed to provide complete coverage of all areas within the city limits of Owasso, while also providing coverage into areas of anticipated growth immediately adjacent to the city limits. Installation is required within 90 days of delivery of the equipment from the manufacturer. VIEW OF REFERENCES: Staff contacted several of the references provided by Total Radio. The ATI siren system is in use in Addison, Texas; Garland, Texas; and the City of Sarnia, Ontario, Canada as well as several industrial facilities in Arizona, North Carolina, Louisiana, and California. All references contacted gave the ATI system positive comments and recommendations. FUNDING: Funding for the project is available through the Capital Improvements Fund. The total amount allocated for this project is $250,000. ADDITIONAL, COMMENTS: ® The City of Tulsa is currently reviewing the possibilities of replacing their siren system and is interested in reviewing the ATI system should Total Radio receive the contract award. ® The success of this process can be attributed to Mr. Cliff Motto and Mr. Roger Voss. Without their tenacity in the development of the specifications, as well as their detailed review, reaching this point would not have been possible. ® During the installation of the sirens, the existing system will continue to function and there will be no "down time" regarding the ability to sound sirens in the city. COMMENDATION: Staff recommends the Council award the contract for the installation of fourteen (14) storm sirens utilizing concrete poles to Total Radio of Tulsa, Oklahoma in the amount of $205,194. ATTACHMENTS: 1. Bid Specifications 2. Proposed Siren Location Map 3. Bid Submitted by Total Radio This bid is for the purchase and 'turnkey"' installation of an emergency warning siren system tDee rt y f a. cy Managem I h Ciy of Owaso, Okahoma "bdei y hm pamenothe CitoOwsso These specifications are intended to provide a common standard to which all vendors shall bid. For this reason, all items that are not complied with must be indicated by checkinp "ALTERNATIVE". Failure to so respond will disqualify the bid. If the bidder is not going{ furnish 2f\«» EXACTLY as described in this specification, he must indicate a deviation even though he feels he may be exceeding what is described. For each deviation taken, the bid must include detailed technical description of what he will finnish, as well -as a fu2f« / »4 ton of why the deviation equals or exceeds the item in the specifications. SPECIFICATIONS FOR BID, DELIVERY & INSTALLATIC11 PAGE I _4 2 E. EQUIPMENT SPECIFICATIONS. 1. The equipment will be UL listed and have a two (2) year factory wai-Tanty, with an additional three (3) year flat rate module as part ®f the standard warranty. COMPLY NOT COMPLY ALTERNATIVE 2® The sound will be electronically generated with the ability t® broadcast voice. COMPLY NOT COMPLY ALTERNATIVE 3. The sound will utilize high speed DTMF control tones with a minimum capacity of five (5):ftmctions and zone addressing capability. COMPLY NOT COMPLY ALTERNATIVE i I I- !R11 21 11 gjqi I 0��1�1111 ryX416 DIC-1yuma I FXBOWTHHJ,� 5. The system will utilize a speaker assembly with an efficiency rating of greater than .60%. COMPLY NOT COMPLY ALTERNATIVE 6. The system will operate on battery power and will be capable of three (3) minutes of full operation after 14 days of loss of power. 7. The sound producing head assembly shall project the sound in one direction and oscillate back and forth throughout 360 degrees to provide full 360 degree coverage. The use of slip rings and/or brushes in the head assembly is strictly prohibited. The rotational drive mechanism will be a gear driver assembly. COMPLY NOT COMPLY ALTERNATIVE 8. The system performance will be certified according to the specifications in ANSI Publication S-12.14-1992, "Methods for the Measurement of the Sound Out-put of Audible Locations". Measurem6nts made by following this specification shall be repeatable to within +/-- I DB(C). COMPLY NOT COMPLY ALTERNATIVE 9. The encoder will interface to the existing transmitter equipment. COMPLY NOT COMPLY ALTERNATIVE 10. The primary encoder will be capable of more than 50 programmable stacked commands. COMPLY NOT COMPLY ALTERNATIVE 11. The sound producing head will be mounted on concrete or wood poles provided and installed by the succesisful bidder. COMPLY NOT COMPLY ALTERNATIVE COMPLY NOT COMPLY ALTERNATIVIV mmm COMPLY NOT COMPLY ALTERNATIVE COMPLY NOT CO T MPLY ALTERNATFITE M� 11' `'S COMPLY NOT COMPLY ALTERNATIVE Won The successful bidder shall include all charges for shipping, installation, wiring, and interfacing of the speaker system. The City of Owasso shall be responsible for providing the necessary commercial power to the siren site. F El M1111 11 11 INDIVIDUAL COMPONENTS Poles: Concrete Poles or o ®d Poles wood poles which are, at a minimum, 55 feet, Class 11 Pmts treated. G A I A I PAGE 4 Owasso Public Works Department Engineering Div. P.O. No Owasso, OK /4055 918.2 2,4959 www.ciiyo%wasso.com A7, 106th ST N I 96th ST N I 86th ST N 76th ST N I 66th ST N I BID 2® 20 SIRENS WITH CONCRETE POLES: S 282,220A0 BIB ® 14 SIRENS WITH WOOD POLES $ 2152237.00 Name of Vendor/Bidder. TOTAL RADIO LUCLAT J---- 0 Title: PRESIDM Vendor/Bidder's Address: 3158 S JORTU Ir A- TULSA Vendor/Bidder's Phone Number: 9181663-0172 I■ul RM CITY OF OWASO FROM: ANA C. STAGG, IP.F /L ENGINEERING PR / ECTS MANAGER ELEVA TED WATER STORAGE TANK WATER SYSTEM IMPROVEMENTS — PHASE I DATE: April 2, 2004 Contract documents are structured as a lump sum, with a base bid to complete all construction work. No alternates were included. The Engineering Estimate prepared by the Benham Group in March 2004 is $2,075,600.00. A composite tank with a concrete center column and steel water storage bowl is designed (see Attachment B). Two bids were received on March 18, 2004 as summarized in the attached Bid Tabulation (see Attachment Q. The apparent low base bid was submitted by Landmark Construction (The Woodlands, Texas) in the amount of $1,860,000.00. Landmark Construction has met all requirements of the bid process (see Attachment D). Funding for the project will be provided by Vision 2025. Home Staff recommends Council award a contract for construction of the Elevated Water Storage Tank to Landmark Construction (The Woodlands, Texas) in the amount of $1,860,000.00. Page 2 of 2 Bid Award Elevated Water Storage Tank A. Elevated Water Storage Tank — Location Map B. Elevated Water Storage Tank — Photographic Illustration C. Bid Tabulation Summary D. Consultant's letter of Recommendation for Award i NOM I Lt� , .. ^ Owasso Public Works Authority Owasso 2-Million Gallon Elevated Water Storage Tank Bid Tabulation Sheet For Bids Received March 18, 2004 at 2:00 pm Bidder Total LuMD Sum Bid for the Proinct One CB&I Plaza 2103 Research Forest Drive The Woodlands, Texas 77380 $1,943,000.00 Landmark Con�strucfion-- 1665 Harmon Road Fort Worth, Texas 76177 817-439-8888 $1,860,000.00 Engineers Estimate The Benham Companies, Inc. 1 West 3rd Street, Suite 1 oo Tulsa, Oklahoma 74103 $2,075,600.00 We the undersigned hereby certify that this is a true and correct tabulation of the Bid Proposals received by the Owasso Public Works Authority, Owasso, Oklahoma on thd 18th day of March, 2004 for subject project. Mr. Robert Carr, P.E. Director of Public Works City of Owasso P.O. Box 180 OwassoL, Oktahh-o-ma Email iLnfo@benham.com www.benham.com SUBJECT: Recommendation for Award of Construction Contract 2-Million Gallon Elevated W ater Storage Tank Dear Mr. Carr: Sincerely, The Benham Companies, Inc. Thomas D. Mansur, P.E. Project Engineer Yk MA LIZIR1111111 M, Copy for: Ms. Ana Stagg, Engineering Projects Manager Ms. Marcia Boutwell, City of Owasso Mr. Michael Wright, Benham fl:\USI'AII\Clv\503206001\01.-Adniitl\10-Corr\T-49-RCarr--032304.doc MEMORANDUM FROM-TO: THE HONORABLE MAYOR AND COUNCII CITY OF OWASSO CHIEF OF POLICE SUBJECT: SALE OF SURPLUS INTOXILYZER DATE: .April 2, 2.004" BACKGROUND: The Owasso Police Department obtained an Intoxilyzer Model 500D through a State of Oklahoma traffic safety grant in 1995. The grant period expired several years ago and the ownership of the instrument was transferred from the State of Oklahoma to the City of Owasso. Since that time, the police department has received and is currently using a new and updated model intoxilyzer that is much more efficient as it will print out the required affidavits based on the information the operator types in to perform a test, The old unit, although serviceable, is not compatible with the new software programs used by the State and officers using the instrument must fill out the affidavits by hand. The old analysis instrument can not be upgraded to use the software that the new instruments are using and has been declared surplus by the City Manager due to its value being less than $500. Currently the City of Collinsville Police Department does not have an intoxilyzer and none of their officers are trained intoxilyzer operators. As a result, their officers must transport their suspected drunk drivers to Owasso for the intoxilyzer testing by Owasso officers. Chief Charles Annis of the Collinsville Police Department has requested that their department be allowed to purchase the old intoxilyzer for use in Collinsville. COST SAVINGS: When Owasso officers conduct the breath test, they are also subpoenaed to appear in court for the prosecution of the case. This usually involves the expenditure of overtime. Drunk driver suspects also have the right to appeal the loss of their driver's license to the Department of Public Safety and those hearings are held at the DPS office in Jenks, Oklahoma. When a suspected drunk driver requests a trial or drivers' license hearing, the arresting officer, the officer conducting the chemical test (intoxilyzer) and the officer that maintains the instrument all receive subpoenas. If ownership of the instrument is transferred to the City of Collinsville, they will conduct their own tests and relieve Owasso officers of the responsibility of attending court and DPS hearings on Collinsville cases thus eliminating the overtime expense for our officers. RECOMMENDATION: The staff recommends that the Intoxilyzcr Model 5000-D Serial Number 64-002143 be sold to the City of Collinsville for the amount of ten dollars. ATTACHMENT: I I . Memo froni department's intoxilyzer specialist (supervisor) Tuesday, March 30, 2004 To: Chief Dan Yancey From: Cpl. Kenneth Yount, Intoxilyzer Specialist i Reference: Intoxilyzer Model 5000 ®D® Serial Number 64- 002143 W II,I f [111'1 1 z1F': ►/ TO- THE HONORABLE MAYOR AND CITY COUNCIL CITE' OF OWASSO "ROM: RONALD Ida CATES CI 1 ATTORNEY SUBJECT- MINGO INTERSECTION IMPROVEMENT PROJECT; STRAWDEY CLINTON McCARTY, 9497 EAST 86h STREET PERMANENT W WATERLINE EASEMENT, TEMPORARY CONSTRUCTION ACQUISITION Presented for the Council's consideration is Resolution No. 2004-05, a resolution resolving the necessity of instituting and prosecuting condemnation procedures to acquire Permanent Right of Way, Waterline Easement and Temporary Construction Easement at 9497 East 86th Street North necessary for the 86th and Mingo Intersection Improvement Project from Strawdey Clinton McCarty. Z!'11lfl► "1' On November 17, 2003, there was communicated to Strawdey Clinton McCarty, a conditional offer to purchase a portion of the Permanent Right of Way necessary for the 86th and Mingo Intersection Improvement Project. The City at that time as well as presently needs 43,208.55 square feet of Permanent Right of Way, 6800.00 square feet for Waterline Easement and approximately 6800 square feet of Temporary Construction Easement for the project. The City conditionally offered the sum of $15, 300.00. This offer represented the appraised amount of the Permanent Right of Way and damage to the remainder as established by the Appraiser in his report rendered November 18, 2002, as reviewed and approved by a Review Appraiser on April 28, 2003. The City subsequently endeavored to communicate by letter as well as by telephone with Mr. McCarty regarding acquisition of the additional Waterline Easement and Temporary Construction Easement', however, Mr. McCarty to date has failed and refused to communicate with City representatives regarding this matter. It is submitted that the City of Owasso is in need of proceeding with this acquisition. The 86th and Mingo Intersection Improvement Project as originally planned presented a much oj needed improvement. As originally intended this project would provide a more efficient and safe vehicular movement in the 86t" and Mingo intersection area. The need has only heightened with the imminent closing of 76th Street North anticipated to occur within days. Additionally, the Water System Improvements Project evolving as a result of Vision 2025 funding likewise necessitates immediate attention to acquisition of waterline casements needed in this area. Based upon the foregoing, it is submitted that at this time Condemnation is the only available mechanism to obtain the needed property and property interests. A public purpose for the sought property and property interests is unquestionable. Further, the representatives of the City have offered to Mr. McCarty a fair price for the property as well as have tried to communicate offers relating to the property interests sought. It is submitted that a resolution of necessity authorizing the institution and prosecution of a condemnation action is appropriate. It is recommended by staff that the Council adopt Resolution No. 2004-05. Should you have any questions regarding this matter please contact Mr.Ray or myself it 1. Correspondence dated November 17, 2003; 2. Correspondence dated December 2, 2003; and, 3. Resolution No. 2004-05 Q "_0 -0! Y _q S--S � � - 111 earth Main PO Box 1 Owasso, Oil 74055 Strawdey Clinton McCarty 9497 Bast 86th Street North Owasso, Oklahoma 74055 Tear Mr. McCarty: November 17, 2003 (918) 376-1500 FAX 99181 376-1599 www.cityofowasso . co A road improvement project has been planned for construction in your area. The project will require that the City acquire Right of Way across the property which you own or in which you have an interest. By this correspondence the City is making an offer to acquire the Right of Way from you in the name of the City of Owasso. The offer is as follows: To Acquire Right of Way $15,300.00 (Appraised Amount) Of the above amount -$-o 0.00 is compensation for damages. I am enclosing a Tract Illustration, a Property Rights Brochure, and a Summary Statement of Just Compensation for your convenience. The above offer is the amount the City of Owasso arrived at after having your property appraised to find its fair market value. This is a firm offer made according to statutory requirements. If you desire to do so federal regulations allow you to donate the needed Right of Way. Your consideration would be greatly appreciated. Should you have any questions regarding this matter, please contact me at 918/376-1511. In I would appreciate your responding by contacting me within 15 days of the offer date. Sincerely, Ronald D. Cates Attachments: 1. Tract Illustration 2. Property Rights Brochure 3. Summary Statement of Just Compensation 0 Exhibit Permanent Right-of-Way hm Cq Cq Z 0 >- 13 Z w SE CORNER--` SECTION 24, T-21—N, R-13—E POINT OF COMMENCEMENT Awl Sisemore Weisz & Associates, Inc. 6111 EAST 32nd PLACE PHONE (918) 665-3600 TASK KLAHOMA 4O3I 5 A: n A r(C918) 665-8668 6/30/05 W.O. Na 14632 FILE NO. 2113.2400 u') N 88'41835" E .F'*4 00. 611. 0 .. .... . .... Cp. — — — — — — — 16.5' STATUTORY R/W S 38,41 35 vv - SOUTH SINE SECTION 24 1099,®08 �l POINT OF S 88'41'35' W BEGINNING 16.50® N 1m1 8e25" W Cq Cq Z 0 >- 13 Z w SE CORNER--` SECTION 24, T-21—N, R-13—E POINT OF COMMENCEMENT Awl Sisemore Weisz & Associates, Inc. 6111 EAST 32nd PLACE PHONE (918) 665-3600 TASK KLAHOMA 4O3I 5 A: n A r(C918) 665-8668 6/30/05 W.O. Na 14632 FILE NO. 2113.2400 WA 1 463 21W L-ES MT -rev. doo .mrm iY -POINT OF BEGINNING 60.00' N 1 ®1 5825' W 1" x W 04 to '0 10 S 22*28'18" E\ 10.72'--� 611.37' S 88*41'35" W 16.5' STATU R TORY AL — — — —_— — — — — — IL SOUTH UNE SECTION 24 1099.00, S 88'41'35" W SECTION 24, T-21-N, R-13-E POINT OF COMMENCEMENT Sisemore Weisz & Associates, Inc. 61V EAST 32nd PLACE PHONE (918) 665-3600 TULSA, OKLAHOMA 74135 FAX: (918) 665-8668 A,4kvffrf:-A O.A. NO. 2421 EXP. DATE 6/30/05 W.O. ND. 14632 FLE NO. 2113.2400 W:\14632\WL-ESMT.doo .mml r,jT o f _QwasV_ 111 North Main PO Box 180 Owasso, OK 74055 Strawdey Clinton McCarty 9497 East 86th Street North Owasso, Oklahoma 74055 11111111111111ir"I jj�;;J� 111111 pill III ;�111111 1918) 376-1500 FAX (918) 376-1599 www.cityofovvasso.com I would pp ciate you giving me a call at 918/376-1511 so that we could discuss this additi � Zcquisition as well as the Right of Way that I previously communicated with you out. Thank You. - Roii-ald D. Cates City Attorney RIGHT-OF-WAY, WATERLINE E ASEMENT AND TEMPORARY CONSTITUCTION E ASEMENT WHEREAS- The City of Owasso, by and through officers and agents thereof, has endeavored to obtain Permanent Right-of-Way, Waterline Easement and Temporary Construction Easement, copies of same attached hereto and marked Exhibit 'W', deemed necessary for the 86"' North and Mingo Intersection and Widening Project fi-orn Strawdey Clinton McCarty; WHEREAS. In connection with such efforts to obtain the needed Permanent Right-of- Way, Waterline Easement and Temporary Construction Easement consensually, the City of Owasso, by and through officers and agents thereof, has made bona fide good faith offers seeking to purchase same; and, WHEREAS. The above-referred landowners have not accepted such offers and by reason thereof Condemnation proceedings as provided for under the Constitution and Statutes of the State of Oklahoma are necessary. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are hereby authorized to initiate and prosecute to the conclusion thereof condemnation proceedings against Strawdey Clinton McCarty, to obtain the necessary Permanent Right-of-Way, Waterline Easement and Temporary Construction Easement as set forth in Exhibit "A!' hereto as well as any additional relief to which the City of Owasso, Oklahoma, may, by law, be entitled to. APPROVED AND ADOPTED this e day of April, 2004, by the City Council of the City of Owasso, Oklahoma. Gary Cochran, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Ronald D. Cates, City Attorney MIE TO. THE HONORABLE MAYOR AND CITY COUNCIL CI`T'Y OF OASSO ROM: RONALD Do CATES CITE' ATTOW EY SUBJECT 86"'AND MINGO INTERSECTION IMPROVEMENT RONALD ( t � $ OF 86 TH STRE ET NORTH AND MINGO; PERMANENT RIGH OF WATERLINE i i f i TEMPORARY CONSTRUCTION EASEMENT Presented for the Council's consideration is Resolution No. 2004 ®06, a resolution resolving the necessity of instituting and prosecuting condemnation procedures to acquire Permanent Right of Way, Waterline Easement and Temporary Construction Easement at NW Corner of 86th Street North and Mingo necessary for the 861h and Mingo Intersection Improvement Project from Ronald Lee and Gwendolyn Jean Ogan. 1; On November 17, 2003, there was communicated to Ronald Lee and Gwendolyn Jean Ogan, a conditional offer to purchase a portion of the Permanent Right of Way necessary for the 86th and Mingo Intersection Improvement Project. The City at that time as well as presently needs 29,930.00 square feet of Permanent Right of Way, 14,100.00 square feet for Waterline Easement and approximately 8500 square feet of Temporary Construction Easement for the project. The City conditionally offered the sum of $46,400.00. This offer represented the appraised amount of the Permanent Right of Way and damage to the remainder as established by the Appraiser in his report rendered October 31, 2002, as reviewed and approved by a Review Appraiser on April 28, 2003. The City subsequently communicated by letter as well as by telephone with Mr. Ogan regarding acquisition of the additional Waterline Easement and Temporary Construction Easement. During telephone conversations, Mr. Ogan had indicated a willingness to grant a Waterline Easement for a tap and payment of $209,510.00 for the Permanent Right of Way. Clarification was sought on the tying aspect of the counter-offer. Additionally, attempts to discuss acquiring lessor interests in the Permanent Right of Way than fee simple to minimize costs as well as interference with the landowners' use were not successful. It is submitted that the City of Owasso is in need of proceeding with this acquisition. The 86th and Mingo Intersection Improvement Project as originally planned presented a much needed improvement. As originally intended this project would provide a more efficient and safe vehicular movement in the 86th and Mingo intersection area. The need has only heightened with the imminent closing of 76th Street North anticipated to occur within days. Additionally, the Water System Improvements Project evolving as a result of Vision 2025 funding likewise necessitates immediate attention to acquisition of waterline easements needed in this area. Based upon the foregoing, it is submitted that at this time Condemnation is the only available mechanism to obtain the needed property and property interests. A public purpose for the sought property and property interests is unquestionable. Further, the representatives of the City have offered to Mr. and Mrs. Ogan a fair price for the property as well as have tried to communicate offers relating to the property interests sought. It is submitted that a resolution of necessity authorizing the institution and prosecution of a condemnation action is appropriate. It is recommended by staff that the Council adopt Resolution No. 2004-06. Should you have any questions regarding this matter please contact Mr.Ray or myself. 1. Correspondence dated November 17, 2003; 2. Correspondence dated December 2, 2003; and, 3. Resolution No. 2004-06 111 North Main PO Box 180 Owasso, OK 74055 Q�_pfOwasso November 17, 2003 Ronald Lee and Gwendolyn Jean 0-an P.O. Box 14194 Tulsa, Oklahoma 741591194 (918) 376-1500 FAX (918) 376-1599 www.dtyofovvasso.G01-n A road improvement project has been planned for construction in your area. The project will require that the City acquire Right of Way across the property which you own or in which you have an interest. By this correspondence the City is making an offer to acquire the Right of Way from you in the name of the City of Owasso. The offer is as follows: To Acquire Right of Way $46,400.00 (Appraised Amount) Of the above amount 0.0 is compensation for damages. I am enclosing a Tract Illustration, a Property Rights Brochure and a Summary Statement of Just Compensation for your convenience. The above offer is the amount the City of Owasso arrived at after having your property appraised to find its fair market value. This is a firm offer made according to statutory I requirements. If you desire to do so federal regulations allow you to donate the needed Right of Way. Your consideration would be greatly appreciated. Should you have any questions regarding this matter, please contact me at 918/376-1511. I would appreciate your responding g by contacting me within -15 days of the offer date. ID Si si Ronald D. Cates Attachments: 1. Tract Illustration 2. Property Rights Brochure 3. Summary Statement of Just Compensation I Exhibit S 88 ®41'35" Permanent R-of-Way ight 33.50 I $:;. , ,q 3: J � g .k-° °r. .j c6 Lo N, w 3, . LS La La U) Z r ®F 35.35' �aG S 43 ®41'48" W 4 251.7 SE CORNER 9 .�` S 22'28'18" E S 813 41'35" W SEC,TION 24, 46.65'u °2 s P-3 ®E POINT OF I'01 OF � � "` BEGINNING -- — G .s° STATi1TORY R IN 88 °41_35 E 293,44 SOUTH UNE SECTION 24 303.55' 17.69' S 88 ®41'35" W:\14632\WL-ESMT-rev.doc .mrm Y 3 88*41 ',W W 255.66' *'" N 22 28 18 W 64.34' POINT OF 251.79' BEGINNING N 8F41'35- E — — — 16.5' SLATILTQR RLW— — — SOUTH UNE SEC'BON 24 3 ®3,55' S 88'41'35" W 55" W I SE CORNER SECTION 24, T-21-N, R-13-E POINT OF -COMMENCEMENT 8141 EAST 32nd PLACE PHONE: (018) 665-3600 TULSA, OKLAHOMA T4135 FAX: (918) 665-8668 C•A. NO. 2421 EXRDATE 6/30/05 W.O. NO. 14832 FLE NO. 2113.2400 W:\14632\WL-ESMT.doo .mrm 111 Nowth Main PO Box 180 Owasso, OK 74055 G i�"o Owasso_ December 2, 2003 MIMI, I N "I 3112 E. 12th Street Tulsa, Oklahoma 74104 1 IV I J"11 I-N; VI (918) 376-1500 FAX (918) 376-1599 www ,cftyof Owasso -cofn pr Auld p late you giving me a call at 918/376-1511 so that we could discuss this ro iti� Inyacquisition as well as the Right of Way that I previously communicated with Fop, ut. Thank You. /A Z D. Cates City Attorney CM OF OWASSO, OICLAHOMA RESOLUTION No. 2004-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, RESOLVING THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO OBTAIN PERMANENT RIGHT-OF-WAY, WATERLINE EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WHEREAS. The City of Owasso, by and through officers and agents thereof, has endeavored to obtain Permanent Right-of-Way, Waterline Easement and Temporary Construction Easement, copies of same attached hereto and marked Exhibit "N', deemed necessary for the 8e' North and Mingo Intersection and Widening Project from Ronald Lee and Gwendolyn Jean Ogan, husband and wife; WHEREAS: In connection with such efforts to obtain the needed Permanent Right-of- Waterline Easement and Temporary Construction Easement consensually, the City of Owasso, by and through officers and agents thereof, has made bona fide good faith offers to purchase same; and, WHEREAS- The above - referred landowners have not acceted such offers and by reason thereof Condemnation proceedings as provided for under the Constitution and Statutes of the State of Oklahoma are necessary. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OFIAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are hereby authorized to initiate and prosecute to the conclusion thereof condemnation proceedings against Ronald Lee and Gwendolyn Jean Ogan, husband and wife, to obtain the necessary Permanent Right-of-Way, Waterline Easement and Temporary construction Easement as set forth in Exhibit "A" hereto as well as any additional relief to which the City of Owasso, Oklahoma, may, by law, be entitled to, APPROVED AND ADOPTED this 6"' day of April, 2004, by the City Council of the City of Owasso, Oklahoma. Gary Cochran, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Ronald D. Cates, City Attorney