HomeMy WebLinkAbout2004.05.11_City Council Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Special
DATE: May 11, 2004
TIME: 6:00 p.m.
PLACE: Owasso City Hall, Lower Level Conference Room
I I I N. Main
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 4:00 PM on Friday, May 7, 2004.
jujia'nn M. Stevens, Adminis.rdfive Assistant
L Call to Order
Mayor Kimball
2. Discussion relating to Community Development Department items
Mr. Cuthbertson
Mr. Wiles
Attachment #2
A. Planned Unit Development (2)
B. Rezoning (4)
C. Easement Closure (1)
D. Final Plats (1)
E. Legislative Consortium
3. Discussion relating to Public Works Items
Mr. Carr
Attachment #3
A. Polycart Pilot Program
Owasso City Council
May 11, 2004
Page 2
4. Discussion relating to Operational Issues
Mr. Rooney
Attachment #4
A. Independence Day Celebrations
B - Heat &Air Units for the Community Center
5. City Manager Items
Mr. Ray
Attachment #5
A. Discussion relating to Capital Improvements Prioritization
B. Discussion relating to a Water System Improvements
C. Discussion relating to Commuter Bus Service with Tulsa Transit
D. Discussion relating to Owasso Fenceline Issues
E. Discussion relating to FOP Negotiations
F. Discussion relating to IAFF Negotiations
G. Discussion relating to Self Insurance Policy
H. Discussion relating to the FY04-05 Budget Proposal
6. Adjournment
11 Agendas'Counci I \Voik Sess I OwO51 104 doc
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TO: HONORABLE MAYOR AND CITY COUNCH,
CITY OF OWASSO
FROM: DUANE UT IS
CITY PLANNER
SUBJECT: OPT D 04-01, A REQUEST FOR APPROVAL OF A PLANNED UNIT
DEVELOPMENT
The City of Owasso has received a request for the review and rezoning of 19.75 acres. The
applicant proposes to rezone the property as a Planned Unit Development (PUD). The proposed
OPUD 04-01 will follow the standards found under the RS-3 Residential Single -Family and RD
Residential Duplex zoning designations so as to guide the development of single-family homes
and duplexes. Twelve acres would be used for single-family detached residential development
and 7.75 acres would be used for duplex residential development. The property is located at the
northwest corner of the intersection of 6e Street North and 12901 East Avenue.
The subject property is currently vacant and is used for agricultural purposes. Properties to the
north and to the cast of the site are used for both residential and agricultural purposes. A church
and residential tracts lie south of the subject property, Land the west is agricultural in nature.
The subject property and properties to the north, east, and west is zoned AG Agricultural. Tracts
to the south are zoned AG-R Agricultural/Residential by Tulsa County.
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The concept of a Planned Unit Development is to provide a creative alternative to conventional
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development plan, outlining the development of the tract as a unit is proposed and submitted foT
public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance
with a complete and coordinated plan of development for a larger parcel, rather than piecemeal
individual changes using the variance process. The supplemental zoning district PUD must be
approved by the City Council as a prerequisite to the Planned Unit Development.
1gr
USES PERMITTED —"The Owasso Zoning Code allows for all types of residential uses and 29
types of commercial uses within a residential planned unit development. The applicant requests
two uses — single-family residential and duplex residential.
BULK AND AREA REQUIREMENTS — As stated earlier, the applicant requests an RS-3
residential single-family designation for 12 acres, and an RD residential duplex designation for
7.75 acres.
The Owasso Zoning Code allows one dwelling unit per 8,400 square feet in an RS-3 PUD. This
requirement would allow up to 62 lots on the 12 acres. The applicant requests 60 lots.
The Owasso Zoning Code allows one dwelling unit per 4,200 square feet in an RD PUD. This
requirement
, airement would allow up to 80 dwelling units on 40 lots in the 35, acres. The applicant
requests 80 dwelling units on 40 lots.
Within an RS-3 or RD PUD, the minimum allowable lot size requirement is 800 square feet, and
the minimum allowable lot width is 20 feet. The applicant requests a minimum lot size of 5,000
square feet and a minimum lot width of 50 feet.
BUILDING BEIGHT AND YARDS — There is no set maximum building height or minimum
yard size set by the Owasso Zoning Code. The applicant requests a maximum building height of
two stories and a minimum yard size of 15 feet !",-
SC E LANDSCAPING REQUIREMENTS — The Planning Commission shall
prescribe perimeter requirements for screening and landscaping as are necessary to assure
compatibility with adjoining and proximate properties.
OPUD 04-01 (Project Two) is a proposed planned unit development (PUD) comprised of 19.75
acres. The development concept behind the Project Two PUD is residential. The
applicant/owners of the property intend to develop single family residential homes and duplex
homes on the subject site.
The subject PUD application is part of a continuance of direction in the overall developmen)
scheme for the area. As the market has evolved the property owners feel it is appropriate and
marketable to develop the area for residential purposes, as prescribed by the Master Land LJ_�z4
Plans of both Tulsa County and the City of Owasso. The staff concurs that a residential
development would be consistent with the development pattern taking hold in Owasso and this
pattern of growth is compatible with the Owasso 2010 Land Use Master Plan.
According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on
any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Plan.
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
COMPREHENSIVE PI —AN
_CONSISTENCY.
The Owasso 2010 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of residential. As previously stated it is the desire of the
applicants/owners to develop the area for residential use.
1111111 1 111,
FUTURE PLANNING IS TES®
Future planning issues must still be considered if the PUD is approved. If approved, the
applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be
approved by the City of Owasso.
A property owners' association is proposed and at the platting stage of the development, detailed
covenants and restrictions incorporating all conditions of the PUD shall be submitted.
Also at the platting stage, the applicant will be required to dedicate adequate right-of-way along
the west side of North 1290' East Avenue and along the north side of 66th Street North.
Sidewalks will be required along all public right-of-ways associated with the subject property.
Perimeter sidewalks must be installed at the time of overall development, while the internal
walks may be constructed as individual lots are developed.
The applicant has identified the terrain of the area as relatively flat and gently rolling terrain.
The existing soils on the site would appear to create no unusual development problems that are
not typically encountered in development in and around the City of Owasso. On -site detention is
required and will be further defined at the platting stage.
Any future development on the property will be served sewer by the City of Owasso and water
by the City of Owasso.
The staff published legal notice of the PUD request in the April 15, 2004 edition of the Owasso
Reporter and mailed notices to property owners within a 300' radius of the subject property. To
date, the staff has no opposition from one person concerning the request.
RECI7MMENDATION.
f he staff recommends approval of OPUD 04m01.
ATTACHMENTS:
To view attachments please refer to the May 10, 2004 Planning Commission packet.
1, General Area leap
I OPUD 04-01 Development Outline Plan
3. Legal Notice
4. OPUD 04-01 Application
HONORABLE MAYOR
CITY OF OWASSO
FROM: DUANE z
BERTSON
CITY PLANNER
04-02, A REQUEST FOR APPROVAL OF A PLANNED UNIT
DEVELOPMENT
DATE. MAY 5,2004
requestThe City of Owasso has received a o: approval of a Planned Unit Development
(PUD) involving 20.05 acres. The property cast
designationmile north of 116th Street. The proposed OPUD 04-02 will follow the standards found under the
RS-3 zoning as i guide the development single-family
The subject property is currently vacant and is used for agricultural purposes. Properties to the
north and asof the site are agricultural as well. Tractsi the south and to the west are
single-familyused for purposes.
subjectThe propertyis `1 or RS-3 S• to the northand to the
cast is zonedfor AG Agricultural use. Tractsto the south zoned G-
Agricultural/Residential by TulsaCounty.
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a detailed
development plt. - outlining the development of the tracta unit is proposed and submitted for
public review. The use of PUD techniquefi amend r zoning • ordinance in acci !. a:
with a complete and coordinated plan of il'ment for e larger parcel, s s piecemeal
individual changes• the variancei 11lemental zoning district ►' must be
approved by the City Council as a prerequisite to the Planned Unit Development.
USES PERMITTED — The Owasso Zoning Code allows for all types of residential uses and 29
types of commercial uses within a residential planned unit development. The applicant requests
only one use — single-family residential.
OPUD 04-02 (Project One) is a proposed planned unit development (PUD) comprised of 20.05
acres. The development concept behind the Project One PUD is residential. Th*
applicant/owners of the property intend only to develop single family residential homes on the
subject site.
The subject PUD application is part of a continuance of direction in the overall development
scheme for the area. As the market has evolved the property owners feel it is appropriate and
marketable to develop the area for residential purposes, as prescribed by the Master Land U*4
Plans of both Tulsa County and the City of Owasso. The staff concurs that a residential
development would be consistent with the development pattern taking hold in north Owasso and
this pattern of growth is compatible with the Owasso 2010 Land Use Master Plan.
According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on
any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Plan.
Z. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
The Owasso 2010 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of residential. As previously stated it is the desire of the
applicants/owners to develop the area for residential single-family use.
The North 97"' East Avenue corridor leas been identified as a non-commercial corridor north of
116"' Street. Again, this PUD proposes a residential component that is part of a development
concept for the area that calls for single-family development. Similar residential developments
along North 97th East Avenue have developed further south, such as Metro Heights, New
Brunswick, Honey Creek, and the Fairways.
Future planning issues must still be considered if the PUD is approved. If approved, the
applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be
approved by the City of Owasso.
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•�, the applicant will be required to dedicate adequate right-of-way alcowt
East Avenue.
Sidewalks will be required along all public right-of-ways associated with the subject property.
1�;!erimeter sidewalks must be installed at the time of overall development, while the internal
walks may be constructed as individual lots are developed.
The applicant has identified the terrain of the area as relatively flat terrain. The existing soils on
the site would appear to create no unusual development problems that are not typically
encountered in development in and around the City of Owasso. On -site detention is required and
will be further defined at the platting stage.
The staff published legal notice of the PUI) request in the April 15, 2004 edition of the Owasso
Reporter and mailed notices to property owners within a 300' radius of the subject property. To
date, the staff has received oral opposition from one person concerning the request.
The staff recommends approval of OPUD 04-02.
1. General Area Map
2. OPUD 04-02 Development Outline Plan
3, Legal Notice
4, OPTID 04-02 Application
To view attachments please refer to the May 10, 2004 Planning Commission packet,
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: DUAN E CUTHBERTSON
CITY PLANNER
SUBJECT: REZONING — OZ 04-03 REMINGTON PLACE H
DATE. MAY 5, 2004
BACKGROUND
The City of Owasso has received a request from Kellogg Engineering, Inc., applicant
on behalf of the owner, for the approval to rezone approximately 35.46 acres of property
adjacent south of the developing Remington Place addition.
The applicant is proposing to rezone the subject property from AG (Agricultural District)
to RS-3 (Residential Single -Family District) with the intention of developing a residential
subdivision. A general area map and a complete legal description of the property have
been attached for your information and review.
The property is located south of the developing Remin on addition and east of the
German Acres mobile home park, 0.3 miles south of E. 1 1 61 St . N. and east of N. Garnett
Rd. Again, a general area map has been attached for your review. The property is
currently vacant and zoned AG (Agricultural District) as is the property to the south.
Remington addition, single family homes, zoned(Residential Single Family
District) abut a portion of the northern boundary of the proposed site. Other portions the
northern boundary of the subject site are abutted by two workshop buildings to the
northeast and vacant property to the northwest. Rural[Low density residential uses,
zoned AG (Agricultural District) are located to the east of the subject property. German
acres mobile home park, zoned RME (Residential Mobile Homes District) abuts the
northwest corner of the subject site the rest of abutting property to the west is vacant.
Only the property to the north and west are inside the Owasso city limits.
ZONING HISTORY
In April, 2004 the Owasso City Council unanimously approved a request to annex th;
subject property into the city limits of Owasso.
I he applicant at tras time also nas suomittea a T71�117377YT' fl.�� �—L MET
a residential subdivision which would be reviewed and decided upon contingent to the
rezoning request being approved.
ZONING/DEVELOPMENT LIMITATIONS
If the application is approved, the subject property would be zoned RS-3 (Residential Single -
Family District). According to the City of Owasso Zoning Code, a single-family home
development would be permitted by right within the RS-3 zoning district.
It is important to note that particular site details such as drainage, streets, and utilities are
appropriately discussed during the development review phases (plat and site plan) and not
during a rezoning hearing. During a public review a decision on zoning _changes must be
based on one fundamental question: does the requested zoning allow a land use that is
appropriate for the subject property?
COMPREHENSIVE PLAN CONSISTENCY
The Owasso 2010 faster Plan identifies the subject property as having future land uses of
moderately intense residential uses which is consistent with the request for RS-3 (Residential
Single -Family District)
ANALYSIS
The subject property lies immediately adjacent to compatible residential uses of varying
degrees in all directions except south which is currently vacant. Remington Place single
family development to the north, German Acres Mobile home park to the west and the Fox
Run large lot residential to the cast have all been developed with the intention of connecting
to future development by providing stub streets bordering the subject property. The subject
property is located in the interior of a mile Section away from an arterial road suitable for
handling high intensity land uses. Considering the juxtaposition of the subject property with
its surroundings and major roadways it seems reasonable that the property would be
developed with a lesser intensity land use like RS-3 (Residential Single -Family).
Residential development on the subject property would be serviceable and access could be
gained from the three previously mentioned points to the north, east and west.
Staff has received no phone calls or correspondence in opposition of the request. Letters
were mailed to surrounding property owners on April 9, 2004 and the legal advertisement
was published in the Owasso Reporter on April 15, 2004. Copies of both the letter to
property owners and the legal advertisement are attached for your information and review.
If the Commission approves this application it will then require City Council approval.
COMMENDATION
Staff recommends approval of OZ-04-03, thus rezoning approximately 35.46 acres, from AG
(Agricultural District) to RS-3 (Residential Single -Family District).
ATTACHMENTS
To view attachments, please refer to the May 10, 2004 Planning Commission packet.
1. General Area Map.
2. OZ-04-03 Application
3. Map illustrating potential development layout
4. Legal Description.
5. Legal Notice.
6. Letter to Surrounding Property Owners.
MEMORANDUM
TO- THE HONORABLE MAYOR AND CITY COUNCIL
CITY PLANNER
SUBJECT. REZONING ---- OZ 04-04 CRESCENT RIDGE
DATE:MAY 5, 2004
BACKGROUND
The City of Owasso has received a request fi°om Kellogg Engineering, Inc., applicant on
behalf of the owner, for the approval to rezone approximately 30.25 acres of property
adjacent north of the developing Country Estates V addition.
The applicant is proposing to rezone the subject property from AG (Agricultural District) to
RS-3 (Residential Single -Family District) with the intention of developing a residential
subdivision. A general area map and a complete legal description of the property have been
attached for your information and review.
THIMMUW.
The property is located in the 12300 block of N. Garnett Road just north of existing Country
Estates V. A general area map is attached for your review. The Gorilla Recreational Park
currently exists on the subject property. Large lot residential development zoned AG
(Agricultural District) exists adjacent to the property to the north and east. Country Estates
V, a developing single family residential subdivision, zoned RS-3 (Single Family Residential
District) is located immediately to the south of the subject site. Agricultural uses occupy the
site to the west across the railroad tracks.
ZONING HISTORY
In March, 2004 the Owasso City Council approved annexation of the subject property.
The applicant at this time also has submitted a request for review of a preliminary plat for a
residential subdivision which would be reviewed and decided upon contingent to the
rezoning request being approved.
ZONING/DEVELOPMENT LIMITATIONS
If the application is approved, the subject property would be zoned RS-3 (Residential Single -
Family District). According to the City of Owasso Zoning Code, a single-family home
development would be permitted by right within the RS-3 zoning district.
It is important to note that particular site details such as drainage, streets, and utilities are
appropriately discussed during the development review phases (plat and site plan) and not
during a rezoning hearing. During a public review a decision on zoning changes must be
based on one fundamental question: does the requested zoning allow a land use that is
appropriate for the subject property?
COMPREHENSIVE PLAN CONSISTENCY
The Owasso 2010 Master Plan identifies the subject property as having future land uses of
commercial/office uses. This designation on the comprehensive plan is clearly the result of
identifying and transmitting existing conditions. At the time the 2010 Land Use Master Plan
was undergoing revision the property in question was being utilized in a
commercial/recreational manner as Gorilla Parr. At that time, it seemed reasonable to mark
that area on the map in that manner. The 2010 Land Use plan is a dynamic guide that tries at
best to make future assumptions on the pattern of development in Owasso. At present time,
the Master Plan is going through a period of revision and update to maintain its consistency
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With the goals of the public and the current revision of the plan has the property identified as
having a lessen intense land use designation of residential. As the property is not
significantly developed with established structures this alteration of land use designation is
not unreasonable. The Master Plan will be presented to the Owasso Planning Commission
for public review in June, 2004.
ANALYSIS
The subject property lies immediately adjacent to compatible residential development and
zoning to the south, Country Estates V, as that being requested. Country Estates V single
family development was designed with the intention of connecting to future development to
the north by providing stub streets bordering the subject property. No conflicting uses are
located north, east or west at this time.
Residential development on the subject property would be serviceable and access could be
gained internally from the previously mentioned stub in Country Estates V and N. Garnett
Road.
Staff has received one email in opposition to the request, that letter is attached. Letters were
mailed to surrounding property owners on April 9, 2004 and the legal advertisement was
published in the Owasso Reporter on April 15, 2004. Copies of both the letter to property
owners and the legal advertisement are attached for your information and review.
If the Commission approves this application it will then require City Council approval.
COMMENDATION
Staff recommends approval of OZ-04m04, thus rezoning approximately 30.25 acres, from AG
(Agricultural District) to RS-3 (Residential Single -Family District).
ATTACHMENTS
To view attachments, please refer to the May 10, 2004 Planning Commission packet.
1. General Area Map.
2. OZ-04-04 Application
3. Legal Description.
4. Layout of proposed development
5. Legal Notice.
6. Letter to Surrounding Property Owners.
7. Copy of E-mail dated April 16, 2004
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM-. DUANE CUTHBERTSON
CITY PLANNER
SX_TB-JECT- REZOINUNG — 0-74 04-05 TYANN DEVELOPMENT 13.21 ACRE S
DATE: MAY 5,2004
The staff has received an application to the Planning Commission for a rezoning of property located
approximately 1/4mile south of 9e Street North and 'Amile west of 129"' East Avenue. The property
is proposed for RM-2 Residential multi -family zoning classification. A general area map is attached for
review.
The property is currently vacant and is zoned for AG Agricultural, OL Low -intensity Office, OM
Medium -intensity Office, and RS-3 Residential Single -Family uses. Property to the north is zoned
CS Commercial and is a developing shopping area. Land to the east is zoned AG Agricultural.
RS-3 districts lie to the south and to the west. Land south of the site is vacant, with single-family
developments further south, and an elementary school lies west of the subject property. The tract
is approximately 13.21 acres in size. The subject property will be served by municipal wastewater,
police, fire, and EMS service.
The RM-1 and RM-2 Districts are designed to permit the development and conservation of multi-
(amily dwelling types, such as apartments, garden apartments, and townhouses, in suitable
environments in a variety of densities to meet the varying requirements of families. The main difference
, Ave *.vo zoningOistricts is that the RM-2 designation allows for apartment buildings more than
RK01
lorm"i
Section 1500 of the Owasso Zoning Code outlines the city's policy on zoning amendments. The code
states that amendments will be adopted to recognize changes in the Comprehensive Plan, or to
recognize changing conditions in a particular area or in the jurisdictional area. Zoning changes must be
based on one fundamental question: does the requested zoning allow a land use that is appropriate for
the subject property?
Development considerations such as traffic, roads, grading, drainage, stormwater detention, utilities,
rights -of -way, etc, are not to be considered until the platting stage of development. At the platting
(and site planning) stage, the Planning Commission, municipal staff, and the Technical Advisory
Committee work with the applicant to solve these types of specific development concerns.
-1 IN 11 12 LIN U 1101 Of
The subject property lies within PUD #1 . This planned unit development was approved in February,
1978. The PUD was designated for multi--fan-dly use, but was never developed. According to Section
880.3 of the zoning code, since no plat was filed within two years after the PUD was approved, the
PUD is now void and has no beating on the property.
The Owasso 2010 Land Use plan has two designations for the subject property: residential and
parks/recreational space. The Master Plan draft that has been developed by the Master Plan update
committee be planned for transitional land uses (offices and multi -family residential). It is anticipated
that the Planning Commission will conduct a public heating on the Master Plan draft in June.
encroachment. Such encroachment is prevented by the development of transitional zones, ranging in
type from duplex and multi -family to office districts. When the transitional zones are developed
between commercial areas and single-family areas, conflicts are avoided between incompatible land
uses. The property to the north of the subject site is a developing commercial center. The property to
the south of the subject site is a developing single-family area. RM-2 zoning for this property would
provide a suitable transition between the commercial to the north and the residential to the south.
If the application is approved, the subject property would be zoned RM-2 Residential Multi -
Family District. Then, the property would be available for residential development.
The Owasso 2010 Master Plan identifies the subject property as having a future land use of
residential and parks/recreational space. Land approximately 350' south of the subject property
has already developed for residential use. Accordingly, the staff finds the proposal to be
consistent with the Owasso 20 10 Master Plan.
The acreage was annexed into the Owasso City Limits several years ago. If the zoning request is
approved, the land will still have to be platted in accordance with municipal regulations in order
for development to occur. Of course, all resulting lots will have to meet the City's bulk and area
requirements, stormwater detention will be required, and all other requirements such as sidewalks
will be provided.
The staff has received one phone call stating anonymous, oral opposition to the request. fetters
were mailed to surrounding property owners on April 8, 2004 and the legal advertisement was
published in the Owasso Reporter on April 8, 2004.
The staff recommends approval of OZ-04-05.
ATTACHMENTS.
To view attachments please refer to the May 10, 2004 planning Commission packet.
L Case Map
2. Correspondence from applicant dated April 21, 2004
3. Map provided by applicant
4. Map showing properties owned by applicant (including subject property)
5. Aerial photograph
6. Map showing boundary of property proposed for rezoning
T Topographical survey of property
8. public Notice
9. Rezoning application
10. Letter of opposition dated 4.29.04.
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM-. DUANE CUTHBERTSON
CITY PLANNER
SUBJECT. REZONING- OZ 04-06 SMITH FARM.M-ARKETPLACE
DATE: MAY 59 2004
BACKGROUND
The Citp of Owasso has received a request from Hunt
the approval to rezone approximately 58.5 acres of property located south and west of the
intersection of N. Garnett Road and E. 96"' St. N., adjacent to U.S. 11ighway 169.
The applicant is proposing to rezone the subject property from AG (Agricultural District)
to CS (Commercial Shopping Center District) in order to develop a commercial shopping
center. A general area map and a complete legal description have been attached for your
information and review.
The subject property is currently vacant. Most of the northern boundary is bordered by
rural property containing agricultural land although the northeastern boundary is bordered
by the Oklahoma National Gas if U.S. ffighway 169 forms the southern and eastern
property boundary although the City of Owasso water tower in located in the northeast
comer. The Lutheran Church and commercial/office space are located west of the subject
property.
Im ffsm 0 K -4 me' FAME
ZONING HISTORY
In April, 1995 the Smith Farms was rezoned to OPUD-13 which called for a mix of
Office, Commercial and Industrial uses within the subject property. According to Section
880.3 of the zoning code, since no plat was filed within two years after the PUD was
approved, the PUD is now void and has no bearing on the property.
The applicant has concurrently submitted a Preliminary Plat containing 15 lots on 2
blocks for a proposed shopping center on the subject property. The review of the
Preliminary Plat is subject to this rezoning request being ranted.
ZONING/DEVELOPMENT LIMITAI"IONS
If the application is approved, the subject property would be zoned CS (Commercial
Shopping Center District). According to the City of Owasso Zoning Code, such uses as a
Hotel/Motel,"restaurant, gas station, retail/service outlet and offices would be allowed by
right within the CS zoning district.
It is important to note that particular site details such as drainage, streets, and utilities are
appropriately discussed during the development review phases (plat and site plan) and not
during a rezoning hearing. During a public review a decision on zoning changes must be
based on one fundamental question: does the requested zoning allow a land use that is
appropriate for the subject property?
COMPRE HENSIVE PLAN CONSISTENCY
The Owasso 2010 Master Plan identifies the subject property as having future land uses
of intense commercial uses which is consistent with the request for CS (Commercial
Shopping District)
ANALYSIS
The subject property lies within and is easily accessible to the rapidly developing
commercial node of 96"' St. N. and U.S. Highway 169. The requested land use
designation of CS (Commercial Shopping) is consistent with the surrounding land uses as
adjacent property to the west and south along N. Garnett Road are predominately zoned
CG and the property to the northeast is zoned CS.
Commercial development on the subject property would be serviceable and access could
be gained from Garnett Road to the west and E. 961h St. to the north.
Staff has received no phone calls or correspondence in opposition of the request. Letters
were mailed to surrounding property owners on April 9, 2004 and the legal advertisement
was published in the Owasso Reporter on April 15, 2004. Copies of both the letter to
property owners and the legal advertisement are attached for your information and
review.
If the Commission approves this application it will then require City Council approval.
COMMENDATION
Staff recommends approval of OZ-04-06, thus rezoning approximately 58.5 acres, from
AG (Agricultural District) to CS (Commercial Shopping Center District).
ATTACHMENTS:
To view attachments please refer to the May 10, 2004 Planning Commission packet.
1. General Area Map.
2. OZ-04-06 Application.
3. Legal Description.
4. Layout of proposed preliminary plat
5. Legal Notice.
6. Letter to Surrounding Property Owners.
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM- DUANE CUTHBERTSON
CITY PLANNER
SUBJECTa EASEMENT CLOSURE — WEST COFFEE CREEK
DATE: MAY 5,2004
BACKGROUND
The City of Owasso has received a request from E. Robert Buss of Charney & Buss,
applicant, for appropriate action relating to matters allowing for the closure of a utility
casement along the western boundary of the Coffee Creek development area. As stated
in the letter from Mr. Buss the easement was originally intended for Washington County
Rural Water District No. 3, but was dedicated to the "Public" by mistake.
LOCATION
The utility easement is located along the western boundary of the Coffee Creek
development area, beginning in the northeast comer of E. 103'd St. N. and U.S. 169 and
then proceeds north generally along the Highway 169 right-of-way and ends in the
southwest comer of N. 138'h E. Ave. and E. 106 th St. N. A general area map and detailed
plat map are attached for your review.
The casement in question extends through several properties within the Coffee Creek
development area. All, except the 'Lanes at Coffee Creek' are currently vacant and un-
platted.
ANALYSIS
The applicant originally established the subject easement by separate instrument (not by
plat) in June of 2001 in anticipation of serving development in the Coffee Creek Planned
Unit Development. The easement at that time paralleled the western boundary of the
Coffee Creek development area which did NOT include two small parcels in the
southwest comer. Since the casement's establishment the two small parcels have been
acquired and incorporated into the Coffee Creek development plans. With the acquisition
and incorporation of the two outside parcels, the western boundary was altered
subsequently putting the easement alignment into the development area along no
distinguishable or logical lot line.
The current alignment of the easement as established in 2001 is problematic to the
utilization of the parcels in the southwest comer of the Coffee Creek development area,
more specifically the proposed 'The Lanes at Coffee Creek' area. The Lanes at Coffee
Creek bowling alley plans were reviewed and approved by the City staff, Owasso
Planning Commission and Owasso City Council in May of 2004. The approval was
contingent on rectifying the problematic alignment of the subject easement, as its
alignment wedges into the middle of the proposed parcel, site, and building.
The applicant is requesting a closure of the entire easement along the western boundary
of the development area in addition to the section in the bowling alley parcel: This
easement is not in use as Washington County Rural Water District No. 3 and other utility
providers have not yet needed to use the easement to serve the development area. It is
anticipated that utility easements of proper alignment and spacing would be provided at
the time the properties along the tract of the subject easement are platted and developed,
is the case with the proposed plat for 'The Lanes at Coffee Creek'
The applicant has cleared the requested easement closure with all applicable utility
providers. The utility providers were given the opportunity to assess the necessity of the
existing utility easement as it relates to present and future service levels. 'Those providers
include Oklahoma National Gas, Southwestern Bell, AEP, City of Owasso, Washington
County Rural Water District #3 and Cox Communications. Attached you will find letters
from those easement users. It is the consensus of the utility providers that the closure of
this utility easement would not cause a disruption in their present ability to provide
services to the area.
No vacation of a plat or any parts thereof, except by action of the District Court, shall be
valid or impart notice until after the required consent of such platted area is presented to
the City Council and the approval of the Council is entered thereon. All vacations or
alterations of a final approved filed plat shall require the approval of the Planning
Commission and City Council and the filing of a corrected plat, approved deed or
accepted easement. Alterations of a plat without approval shall constitute a violation of
these Regulations.
RECOMMENDATION
Staff recommends approval of the easement closure in the Coffee Creek development
area as request by E. Robert Buss.
ATTACHMENTS
To view attachments, please refer to the May 10, 2004 Planning Commission packet.
1. Easement Closure Request Letter
2. Survey Map
3. General Area Map.
4. Letters from Utility providers
5. Proposed plat for `The Lanes at Coffee Creek'
q! I : : i
iff i 1:1 �'i � �'� �: ii � 1111111111�W 111 , I
FROM: DUANE CUTHBERTSON, CITY PLANNER
SUBJECT: FINAL PLAT — CHELSEA PARK
DATE: MAY 5,2004
BACKGROUND
The City of Owasso has received a request from Tulsa Engineering and Planning
Associates, Inc., agent, for the review and acceptance of the Chelsea park Final Plat of
106 lots, in six (6) blocks on approximately 23.57 acres.
The property is located 1/2mile south of E. I I e Street North on the west side of
East Avenue. A general area map that further depicts the subject property's location is
attached. It is currently vacant as are the parcels south and west. The property to the
north and east are mostly vacant with the exception of a few large tot homes. The
property to the cast is in Rogers County.
The subject property is currently zoned OPUD 03-01. The PUD outlines the use of the
subject property as residential. The surrounding property to the north, south and west is
part of a greater development plan that was established, at the request of the current
applicant, with the adoption of two (2) PUD's in 2000 and 2001. Robinson Business
pattern. The property to the East is (AG — Tulsa County) Agricultural.
ZONING HISTORY
In December, 2003 the Owasso City Council reviewed and approved a rezoning request
for the subject property. The property was designated a supplemental zoning district, or a
Planned Unit Development OPUD 03-01, that gave the property the designation needed
to be developed in a residential manner. In a follow up to that particular request and
action the applicant, Owasso Land Trust, requested the City of Owasso and the Owasso
Planning Commission review a preliminary plat named Chelsea Park proposed for the
subject property. That request was approved with conditions listed below.
ANALYSIS
The proposed final plat is situated on the eastern edge of an area defined by U.S.
Highway 169 on the western edge, E. 116th St. N. to the north, N. 145th E. Ave. to the
east and it extends south almost to E. 106th St. N. The current owner/developer of the
subject property and the greater area plans to develop the area with a balanced mix of
commercial and residential uses, which does represent a deviation from the initial plans
and will require some rezoning action but it is a change that may better suit the City of
Owasso in the future. Chelsea Park represents the least intense residential segment of the
proposed development plan for the area. The plan calls for Chelsea Park to connect and
delicately transition to commercial development as the development move west. This
plan will establish a positive environment and mix of land use for that corridor and the
City of Owasso.
The proposal for single family homes on the Chelsea Park final plat is consistent with the
Owasso 2010 Land Use Master Plan and is compatible with the most recent zoning
decisions rendered by the Owasso City Council and Planning Commission for the area.
The Chelsea Park final plat proposes 106 lots on six (6) blocks and meets all
requirements set forth in the Owasso Zoning Code and the Subdivision Regulations
except where specified by the Owasso Technical Advisory Committee.
Any development that occurs on the subject property must adhere to all subdivision
zoning and engineering requirements including but not limited to paved streets a
sidewalks. The proposed development will require no significant expansion of utilities
infrastructure. Residential sewer service will be provided by the City of Owasso, whi
water service will be provided by the rural water district #3 of Washington County. I
The Owasso Technical Advisory Committee reviewed the Chelsea Park Addition
Preliminary Plat at its December 30, 2003 meeting and had the following conditions:
I . Communit Dvve�lomput - Establish provisions for accel/decel lanes along N.
145N E. Ave. into the subdivision.
2. Community Development - Ensure that sidewalks are located along the
subdivisions parameter adjacent to N. 145t" E. Ave. and along all reserved areas
in the subdivision abutting streets.
3. Communily DevelqpMent — The Elm Creek Sanitary Sewer fee and the Storm
Siren fee of $1580.00 per acre and $16.00 per acre respectively must be paid
before a final plat is approved and released.
4. Public Works — Drainage details for the subdivision must be submitted for city
review and approval before building permits may be released.
5. Fire Marshall — A fire hydrant must be placed in the southwest corner of the
proposed addition.
6. Washinglon Counly Rural Water— Establish a 15' Utility Easement along the
front of all residential lots.
7. Washin2ton ounly Rural Water — Show existing water line on N. 145 th E.
Ave.
I illilliIlillI •III I I IINVINI 1 !111 1 •-�= �
TECHNICAL ADVISORY COMMrrTEE
The Owasso Technical Advisory Committee reviewed the Chelsea Park Final Plat at the
regularly scheduled April 28, 2004 meeting. At that meeting utility providers and city
staff are afforded the opportunity to comment on the technical aspects of the development
proposal. The following comments were provided:
1. Washington County Rural Water DistrictProvide 20' Utility Easements
at the front of each lot.
2. Washington County Rural Water District #3 — Provide standard covenant
language for the rural water district.
I Oklahoma Natural Gas — Provide standard covenant language for the gas
provider.
4, Community Development -® Address the lots in the plat as advised by
Community Development,
5. Community Development — Address all TIC issues from the Preliminary Plat
stage unless specifically addressed during the Final Plat review.
RECOMMENDATION
Staff recommends approval of the Chelsea Park Final Plat contingent on the successful
execution of the Technical .Advisory Committee conditions.
ATTACHMENTS
TS
1, General Area leap
2. Final Plat Application
3. Chelsea Park Final flat
To view attachments please refer to the May 10, 2004 Planning Commission packet.
TO. THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM. ERIC WILES
COMMUNITY DEVELOPMENT DIRE, CTOR
SUBJECT: LEGISLATIVE CONSORTIUM
DATE: May 4, 2004
The Legislative Consortium continues to meet regularly during this session of the legislature. The
most recent report from the consortium is attached to this memorandum. Should you have any
questions, please contact Mr. Wiles.
Legislative Consortium Report dated April 30, 2004
---------------
Volume 17, No. 7 April 30, 2004
TO TAR NOT TO TAX. THAT IS THE QUESTION.
--With apologies to Bill Shakespeare
OKAY! Gov. Brad Henry and about 37 other groups want a 77 cents per pack tax on
cigarettes — or 52 cents depending on how you pose the question — and this is
alleged to raise somewhere between $130/$150 million;
GOP leaders want to repeal the capital gains tax, which would REMOVE about the
same from the state General Revenue Fund;
Cities, led by the Oklahoma Municipal League, say the question as posed hurts cities
and they need 39% of the money and the counties want 4%;
Every mother's son within shouting distance of the Capitol Building wants a piece of
that pie, which shrinks daily, and people on BOTH sides are either lying or flirting with
the truth about what it will do;
Higher ED (this is not THE Mr. Ed, but may be a portion of him) wants a $500 million
dollar bond issue;
Rep. Forest Claunch wants to repeal the early Indian/Horse track gambling bill
passed earlier, BUT the legislature, illegally I think, has ALREADY SPENT the $3#
Million they THINK will come in from that legislation;
AND several groups want a vote on increasing our motor fuel taxes, but we're
starting to hear plaintive wails from various groups who want a piece of that tax. All
sides have good arguments, but I fear they may fall into the trap they fell into last
year, i.e., pie isn't big enough to give them all a full serving.
Lei Z
-Nis]
IN =41 61 - a ff$l CA 0 WJA SM1 Ii 0
BILL IS GOING TO CONFERENCE: The reason is that the Senate refused to
restore the title OR enacting clause on a bill which has no impact on the state
budget. Very interesting. House named conferees on Tuesday, without input from
the author, which is unusual to say the least. HOUSE CONFEREES ARE: Bill
autlhor Rep. Ron Peterson, Braddock, Rice, Pope and Nance. THAT IS A
"STACKED" leadership conference committee.
EVEN worse, -the Senate sent the bill to the General Conference Committee on
Appropvriatitt--C
ons CA), which 1-1 loans the bill likely will go' to subcommittee for
k�� " hearing and hopefully passage, THEN to the entire Senate GCCA, which is 47 of
the 48 members of the Senate. THERE IS A MESSAGE HERE! I will explain,
—
40 M-141,16151
T T T T T T T T T T T
RESIGN TO RUN — We actually have two bills in this area, one relating to
municipal and town officials running, and the other to county officers, removing
requirement that they resign to run. BOTH SIGNED BY GOVERNOR, but
neither takes effect until 90 days after adjournment, making to late for city
or county officials to take advantage of these laws until 2006.
3. RURAL WATER DISTRICTS — Require RWD's to notify municipalities of any
territory proposed to be annexed. Require notice to and approval by county
commissioners in adjacent counties of annexation of water district territory in
certain circumstances.
Though other bills could be used, the only live round right now is SB 1258, by
Sen. Lerblance, D-McAlester. BILL IS IN CONFERENCE, no conferees name�
yet. OML folks met with Rural Water boys Thursday afternoon, but don't
have a report yet.
I think these guys will agree shortly after Yasser Arafat and Ariel Sharon
move in together.
Legislative Consortium Report April_0,2�004 _Pa �e3
NOTE: Water -related bills. SB 903—Sen. Crutchfield — Rep,, Hilri — Creates
Oklahoma Water Resources Development Act, requires a supplement to the
second decennial update_of Oklahoma Comprehensive Water Plan; and is called
a "work in progress' by Rep. Hilliard (meaning conference committee), and said
the studw would cost more than $6 million and "'effects" (Leqislative Reporter's
use which should be "affects") every constituent"' in Oklahoma. HOUSE HAS
NAMED 9 CONFEREES, SENATE ASSIGNED IT TO GCC&
HB 1038 — Rep. Maddux—Senn,. Laugh in — Modifies allocation of groundwater
by OWRB. Involves a study concerning two -acre feed permits and increase to
four -acre permits. For those who can't stand not knowing, an acre foot of water
(the amount of water to cover an acre one foot deep, is 326,700 gallons. GOING
TO CONFERENCE, TOO.
HB 2440 — Rgn,_Ellis — Sen. Lerblance — Extends for two years the moratoriull
on sale or exploitation of certain waters (the Garber -Wellington Aquifer in
southern OK); creates a Statewide Water Policy Planning Commission. ALSO,
HEADED FOR CONERENCE. I
2361, by Rep. James Covey, D-Custer City (Can cities change their
names?), which allows tax credit for cleaner burning ethanol producing
facilities. SAME OLD SAME OLD: House named 7 conferees, Senate nam
GCCA. HOUSE CONFEREES: COVEY, TURNER, BONNY MADDUX,
SULLIVAJ POPE NANCE.
6. HB 2352, by Bfp. Chris Benge, D- Tulsa and.Sen. Debbe Leftwich, D-01\'C,
related to drivers' licenses, making it more difficult for teens to get a drivers
license, thus enhancing public safety on the streets and highways. AVOIDED
CONFERENCE. SIGNED BY GOVERNOWE i'c
i nityk I I -
1. MANUFACTURER'S AD VALOREM EXEMPTIONS — HB 2160, by Re k
Wayne Pettigrew, R-Edmond. DEAD FOR YEAR.
STILL KEEPING AN EYE ON TWO BILLS: One creating a study to examine how
the state is (or isn't) managing tax credits given to new businesses or expanding
business in the state. Another bill requires any company getting tax credits for
new jobs and then leaves the state before 10 years must RETURN the money.
Legislative Consortium Report April 30 2004 Page 4
Ot. PRE-TRIAL RELEASE — SB 1408, by agg. Jer5LSrTflthR-TuIsa. Bill did NOT
codify a 24-hour waiting period before pre-trial release program can contact
inmates, which we opposed. SIGNED BY GOV. APRIL 1.
aB 1419, also by Smith and Rep._ and;ECII Erwin, is new law which adds a
$25 surcharge to the face value of each bail bond to be used solely for
opg[g!jgn of the county jail. As amended $25 was changed to $2,50. Bill sent
IL
Lo conference. 1 1 MAY BE ONLY A COINCIDENCE THAT REP. ERWIN
,, A -RM -ED LEGISLATORS WHO WERf_ HONORED
IAS T-1 1_1
V�, MONG 4 TI: -LIMIJI
1") r. U HONORED
rlll� r_
WITH A FUNDRAISER BY THE BOND ASSOCIATION LAST FALL..
3. HB 2353, by Rep, Chris Benge and agn, Nancy ITiley. The bill provides for
additional notice prior to annexation by a municipality, if the annexation
extends into another county. Bill is in conference. House conferees, Benge,
Lamons, Roan, Taylor, and Case. Senate named Riley, Crutchfield, Cain.
4. SB 905 by Sen. Daisy_Lawler and R�g �.Ra �McC�arter. Modifying the number
of property owners required for consent to annexation by a municipality, Bill is
still awaiting House action. Rep. McCarter said he is going to strike the title
and take the bill to conference to work out the many problems in the bill. A
representative of the Tulsa County Sheriff's office asked McCarter to amend
the bill to allow county commissioners to halt the annexation. The sheriff's
problem apparently relates to Sapulpa annexing an area in Tulsa County and
now wants Sheriff Glanz to handle law enforcement in the annexed area.
OTHER ITEMS: HB 1832, by Rep. Bill Paulk, D- OKC, changes state pre-emption
slightly to allow cities to adopt an ordinance to allow cities to issue a traffic citation for
improperly transporting a firearm. Conference report was amended to prohibit
confiscation of the weapon. BILL IS ON GOVERNOR'S DESK.
NEW sea
--------------- - ----------
FINAL NOTE: Although there are guys wandering around with
"sandwich boards" reading: "THE END IS NEAR," the Senate has named less
than 30% of their conference committee members. Looks like the may fall int*
their old habit of sending everything to GCCA.
End mm
IN
�S ]
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLUC'WORKS All T HORITY
FROM. CHRIS ROBERTS
Pt r I I'CWORKS PROGRAMS AMS ADMINISTRATOR
TIM DOYLE
GENERAL SERVICES SUPERINTENDENT
DATE: May 3, 2004
In May 2003, bids were solicited for the annual bulk purchase of plastic carts to be used in the
residential refuse and yardwaste collection programs. The bid specifications were developed
around the type of cart (Amen -Dart 2000) that has been used in the City of Owasso collection
system for approximately fifteen (15) years. Specifically, the cart was to be a 90®gallon tub and
lid mounted to an external tubular metal frame and designed with lift bars spaced 20-inches
apart. Although this bar spacing accommodates our vehicle -mounted lifting devices, it is
considered nonstandard in the industry (standard bar spacing is 13minches).
Following advertisement, a bid was submitted for the Arneri-Dart 2000 container and an
alternate bid by another potential vendor was submitted for a container not specified (designed
with standard bar spacing). Bid analysis determined that carts designed around the industry
standard could be purchased at a lower cost. But, in order to take advantage of reduced pricing,
the City would need to modify the existing cart lifts to accommodate standard cart systems.
Subsequent to completing necessary modifications, staff recommended the Trustees reject the
bids and authorize re -bidding following revisions to the original cart specifications. On July 1,
2003, the Trustees concurred and rejected the bids.
In August 2003, a second solicitation was issued for a cart system designed around the industry
standard and bids were opened on September 17, 2003. Evaluation of the bids determined that
Williams Refuse Equipment Co., Inc. (Owasso, OIL) was the apparent low bidder with a base bid
of $44.00 for either the green (residential) or red (yardwaste) container. (As a result of a recent
price increase, the City is currently paying $62.00 each for the green polycart and $64.00 each
Page 2
Evaluation of Refuse Container Pilot Test
for the red polycart). The bid met all specifications and was for the 96-gallon Boss Dart
manufactured by Ameri-Dart.
Further analysis determined that a tubular steel lift/pull bar had been retrofitted to the Boss Dart
(after manufacture) to comply with the bid specifications. As a result, staff requested a sample
cart be delivered for evaluation and testing. A work simulation conducted by Defuse Division
personnel suggested that the bar assembly could potentially satisfy all operational requirements;
however, without the ability to assess performance in actual field conditions some level of
uncertainty remained.
One other potential vendor (U1traCart Incorporated) submitted a bid that met required
specifications; however, the bid submitted for the U1traCart container ($50.78 for the green or
red container) was higher than the cost for the Boss Kart. Therefore, staff elected to conduct a
Pilot test to thoroughly evaluate both containers prior to recommending purchase. (See
Attachment A). The purpose of the test was to provide a direct comparison to evaluate the .Boss
Dart and U1traCart container systems
Ili t ! =Vxlll [ l a
The pilot test consisted of placing approximately 200 Boss Dart containers in the Hale Acres
residential addition and 190 U1traCarat containers in the Copper Meadows addition. All polycarts
previously located in these areas were collected, refurbished and utilized for new customer and
replacement needs in other locations.
Seven performance criteria elements were considered by staff for the evaluation. These Criteria
were:
- Structural durability
- Stability in high winds
- Function and mobility
- Stress crack and impact resistance
- Dumping efficiency
- Frequency of repair needs
- Lid operation
The information used to evaluate cart performance was obtained through discussions with refuse
collection personnel and management staff and contacts made by the residential refuse
customers. Although customers residing in the pilot test areas were not physically surveyed, all
unsolicited comments regarding the test carts were recorded and considered in the analysis.
P age 3
Evaluation of Refuse Container Pilot Test
The pilot test began in mid -January 2004 and was scheduled to continue through June 2004. This
duration was believed necessary to thoroughly evaluate the characteristics and operational
compatibility of each cart system as well as provide sufficient time to experience both cold and
warm temperatures to test the strength of critical load -bearing components.
PILOT TEST ANALYSIS -
Although the pilot test has been underway for only four (4) months (mid -January to mid -May)
staff has collected sufficient information to determine the performance capabilities of each cart
system.
UltraCart Performance Evaluation
The UltraCart container system satisfied all but two of the performance criteria. Refuse Division
personnel were dissatisfied with the function/mobility and dumping capabilities of the cart. loth
criteria are most critical performance elements for operational compatibility and efficiency.
A summary of the test results for the UltraCart container is shown below:
UltraCart 95-GallonContainer System:
Results of Refuse Driver Survey Customer Contacts
Cart Performance Criteria Very Very % Complaints
Satisfied Satisfied Dissatisfied Dissatisfied (Based on 190 customers)
Structural durability
X
Stability in high winds
x
<1% (.005)
Function and mobility
X
Stress crack and impact resistance
%
Dumping efficiency
x
Frequency of repair needs
X
<1 % (.037)
Lidoperation (open and close)
X
The UltraCart is equipped with a tubular steel lift/pull bar for semi -automated collection;
however, the bar design is insufficient to facilitate safe and efficient handling. The Refuse
Collection drivers observed that:
® The bar is too narrow to serve as a handle for the operator while also serving as a point of
attachment to the lifting devise. Consequently, refuse workers are limited to the use of
two fingers to avoid pinch points (while attaching the cart to the lift) that could result in
hand and/or finger injury.
Additionally, the precautions necessary to safely attach the cart adversely impacts route
efficiency by increasing collection time by as much as 5 seconds per stop.
Page 4
Evaluation of Refuse Container Pilot Test
a It was also noted that the UUltraCart container did not always remain secured to the lifting
device. On several occasions, carts were thrown into the hopper during dumping
operations or to the ground while lowering. This condition can cause damage to the
refuse container and/or injury to the operator.
wring the 4-month test period, the Public Works Department received a total of eight customer
contacts regarding the UltraCailcontainer system. Included were seven (7) requests for repairs
(S-lids, l-wheel and !-hinge) and one (1) complaint that the cart was too top-heavy, making it
difficult to maneuver.
Doss Dart Performance Evaluation
The Boss Dart satisfied all performance criteria and, in some cases, exceeded staff expectations.
Refuse Division personnel were very satisfied with the handling and dumping efficiency of the
cart system.
A detailed analysis of the Boss Dart is as follows:
I-Boss'Kar•t 96- alion Container, ys ed
Results of Refuse Driver Survey Customer Contacts
Cart Performance Criteria very Very % Complaints
Satisfied Satisfied Dissatisfied Dissatisfied (Based on 200 customers)
Structural durability
X
®..__....
Stability in high winds
X
<1 % (.020)
Function and mobility _
X
<1 % (.030)
Stress crack and impact resistance
X
Dumping efficiency
X
Frequency of repair needs
X
<1 % (.010)
Lid operation (open and close)
X
<1 % (.035)
The Refuse Collection drivers observed that:
® Although the bar assembly was retrofitted to the container, field tests concluded that the
bar is capable of withstanding the force of load bearing weight during dumping
operations. No signs of failure or premature wear at the points of attachment were
observed during the pilot test.
a The oversized lift/pull bar enables the cart to be attached to the lifting device without
concern for operator safety. This condition added confidence and ease of operation,
which maximized work efficiency.
Page 5
Evaluation of Refuse Container Pilot Test
The container remained securely attached to the lifting device during dumping
operations.
In addition, refuse workers indicated that the Boss Kart is not as top-heavy as the
UltraCart; therefore, it can be maneuvered more easily. This attribute lessens occurrences
of accidental turn -over and increases curbside work efficiency.
Despite numerous positive attributes, the Public Works Department received a slight increase in
the number of complaints regarding the Boss Kart than were received for the UltraCart container
system. A majority of the complaints were a reaction to the additional 8-inch height of the Boss
Kart compared to the old polycart system, which made placing trash in the container more
difficult. Also, the cart was described as challenging to maneuver and unstable in high winds.
Two (2) requests were received for repairs (lids) during the pilot test period.
The number of complaints received, however, represents less than 2% of the total number of the
customers in the pilot test area. In the opinion of staff, most complaints were likely associated
with personal preference and reluctance to change, Collectively, Refuse Division personnel
prefer the Boss Kart over the UltraCart container system.
In November 2003, staff presented the Trustees with a report outlining the pilot test process
which indicated that all bids received in September 2003 would be allowed to expire. No formal
action was taken to reject the bids. It was stated at that time that, depending on the outcome of
the pilot project analysis, bid packages would be developed and re -advertised. This provision
was made to enable changes at the conclusion of the testing to the cart specifications in the event
that both container systems failed to meet expectations.
Since no action was taken by the City Council to reject the previous bids, rebidding would not be
needed if the previous bid remained valid. According to the City Attorney, rebidding would not
be needed if the previous bid remained valid and the bidder honors the bid prices at this time.
As a result, staff contacted Williams Refuse to determine if the previous bid price remained
current. Williams Refuse responded by letter (see Attachment B) indicating that they would
honor the previous bid until September 17, 2004,
Although Williams Refuse was the apparent low bidder in the previous solicitation, staff elected
to contact the next lowest bidder (UltraCart Incorporated) to verify that the cost for the Boss Kart
remains competitive. Following discussion with the Regional Sales Manager for UltraCart, it was
determined that there had been a slight increase in the cost for the UltraCart container: UltraCart
would honor the previous bid price should the City choose to purchase their container system.
Page 6
Evaluation of Defuse Container Pilot Test
The bid submitted by Williams Defuse appears to provide a cart that is compatible with our
existing refuse collection system and capable of gears of satisfactory performance. In addition to
being a more versatile container should the, City choose to convert to a filly -automated
fira�tr6ollectAon system an the future, the Boss Kart can beprocuredfasi y enstLased
on the number of carts purchased in fY 03-04, it is projected that the Boss Dart container system
will save the City approximately $20,000 annually.
The award of bid to Williams Defuse Equipment Co., Inc. to supply Boss Dart containers will be
presented at the May 11, 2004 ®PIA meeting.
ATTACHMENTS -
A.
Pilot Project (memorandum dated November 6, 2003)
B. better from Williams Refuse Equipment Co., Inc. (dated April 26, 2004)
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM- CHIS ROBERT S
PUBLIC WORKSFIELD OPERATIONS IONS MANAGER
SUBJECT. UNIVERSAL FUSE CONTAINER PILOT PROJECT
ATE- November 6, 2003
Ur WIN .�t!�
In May 2003, staff solicited bids for the bulls purchase of plastic carts to be used in the
residential refuse and yardwaste collection programs. The specifications requested the type of
cart (Ameri-Dart 2000) that has been used in the City of Owasso collection system for
approximately 15 years. The cart consists of a 90-gallon tub and lid mounted to an external
tubular metal frame and is designed with lift bars (to enable semi -automated collection) spaced
20-inches apart. Although this bar spacing accommodates our lifting devices, it is considered
nonstandard in the industry (standard bar spacing is 13-inches).
Following advertisement, two bids were received. A bid was submitted for the Ameri-Dart 2000
container and an alternate bid submitted for a container not specified (designed with standard bar
spacing). As a result of the bid analysis, staff determined that cart systems designed around the
industry standard can be purchased at a significantly lower cost. In order to take advantage of
competitive pricing, the City would need to modify the existing cart lifts to accommodate
standard cart systems. Consequently, a cost-effective method for accomplishing necessary
modifications was established.
As a result of these developments, staff recommended that the Trustees reject the bids and
authorize re -bidding following revisions to cart specifications. On July 1, 2003, the Trustees
concurred and rejected the bids.
In August 2003, a second solicitation was issued for a cart system designed around industry
standards and bids were opened on September 17, 2003. A summary of bid prices is as follows;
Page 2
Universal Refuse Container Pilot Project
Base Bid
alternate Bid
Trucidoad Quantity
Container system
(50-Unit Quantities)
("truckload shipment)
specified by vendor
MSD-95M Rollout Refuse Container
$69.38 Red
$43.87 Red
(Otto Waste Systems, LLC)
495 Carts
$64.38 Green
$38.87 Green _—A
I Universal Nestable Cart
$48.44 Red
$40.50 Red
561 Carts
n(TotcrIncorporated) W4��
_
$46.44 Green
$38.50 Green
Ameri-Kart Boss Dart
(Williams Refuse Equipment}
$44.00 Red
$40.00 Red
I
495 Carts
_
$44.00 Green_
+—__ $40.00 Green
HuskyLite Universal Refuse Cart
$48.00 Red
$46.00 Red
— ^
432 Carts
(Reluig Pacific Company)
$47.00 Green
$45.00 Green
Roll -A -Waste Universal Refuse Cart
No Bid
$43.17 Red
378 Cants
$43.17 Green
(Dan Hill and Associates)
U1traCar-t Waste Container
$50.78 Red
_ $41.73 Red
432 Carts
$50.78 Green
$41.73 Green
(U1traCart Incorporated)
Staff evaluation of the bids determined that Williams Refuse Equipment is the apparent low
bidder with a base bid of $44.00 for either the green or red container. The bid, which met all
specifications, was for the 96-gallon Boss Dart manufactured by Ameri--Dart. Only one other
vendor (UltraCart Incorporated) submitted a bid that also meets required specifications.
A majority of the bids did not comply with the requirement that the cart system be designed with
a top, tubular steel lift/pull bar to facilitate semi -automated lifting and safe handling. Cart
systems that deviate from this specification are designed with an integrally molded front lifting
pouch. This design does not provide an adequate nesting area to allow the cart to be attached to
the lifting device in a safe and efficient manner.
Field tests conducted by Defuse Division personnel indicated that the time required to properly
align and attach the cart would increase collection time. by as much as 10 seconds per stop. The
additional time that would be required would reduce operational efficiency by adding
approximately 1-hour to each route. In addition, without a pull bar, the narrow pouch must be
utilized by the operator for positioning the cart onto the lifting device. This method creates a
safety hazard (pinch points) that could result in hand and/or finger injury.
The cart system bid by Williams Refuse Equipment is manufactured with the integrally molded
lifting pouch; however, a tubular steel lift/pull bar was added to the container to comply with
specifications. Because the bar assembly was retrofitted to the container, staff requested that a
sample cart be delivered for evaluation and testing. Tests indicated that the bar could potentially
satisfy all operational requirements; however, without the ability to evaluate the container over
time and in field conditions some level of uncertainty would remain. Therefore, staff elected to
conduct a pilot project to thoroughly evaluate the cart system prior to making a purchase
decision.
Page 3
Universal Refuse Container Pilot Project
PILOT PROJECT
Due to the possibility that the Boss Dart may not meet performance expectations, staff decided to
include the UltraCart container in the pilot project. Although the cost for the UltraCart container
($50.78 per unit) is higher than the cost for the Boss Dart, it remains less than the cost for the
Ameri-Dart 2000 container. (At present, the City is paying $59.50 per unit for the green polycart
and $61.50 per unit for the red polycart).
The pilot project will consist of placing approximately 200 test carts (U1traCart) in the Hale
Acres residential addition and 200 test carts (Ameri®Dart Boss Dart) in the Copper Meadows
addition, All polycarts currently located in these areas will be collected, refurbished and utilized
for new customer and replacement needs in other locations. The project will begin in January
2004 and continue through June 2004. Public Works staff will conduct routine site inspections
to evaluate the performance capabilities and durability of each cart system throughout the test
period.
Several options are available for obtaining carts needed for the project. The first option is to
purchase necessary quantities at the base bid price.
Cart System
Quantity
Cart Unit Cost
Extended Cost
UltraCart
200
$50.78
$10,156
Boss Kart
200
$44.00
$ 8,800
Total Cost ,
The second option is to rent the containers directly from the vendor and return them when the
project is complete.
Cart System
Quantity
Monthly Rate
Shipping Cost
Extended Cost
U1traCart
200
$2.00 per cart
$1,100
$3,500
Boss Kart
200
$2.00 per cart
$ 500
$2,900
Total Cost for 6-month Rental - $6,400
Staff believes the best option to pursue is to rent test containers for the pilot project. This
method appears to be the most advantageous because the City would be eligible to receive a
credit towards the purchase of the containers at the end of the project, but would not be obligated
Page 4
Universal Defuse Container Pilot Project
to keep the containers if dissatisfied. The disadvantage to purchasing is that the carts cannot be
returned and a rebate program is not available.
Depending on the outcome of the analysis, bid packages will be developed and advertised to
secure a purchase contract for F" Y 04a05. In the interiirn, the City will continue to utilize Williams
Refuse 13quipment for short -Merin cart needs. Williams Refuse has agreed to extend cart prices
offered in the previous contract until June 30, 2004 without the need for a written agreement.
(This arrangement has been reviewed and approved by City legal). Finally, all outstanding bid
proposals for refuse containers will be allowed to expire and staff will notify all vendors of our
intentions.
Adequate funds to conduct the project are available in the 1~Y 03-04 Refuse Collection Division
budget for operating supplies (line item 61-480-52100). This line item is used for the purchase of
new carts and replacement parts for cart repair and maintenance needs.
City of Owasso
Mr. Chris Roberts
Public Works Field Operations Supervisor
P.O. Box 180
Owasso, OK 74055
RE: Bid For Universal Rollout Waste Containers
9/17/03
This is to advise you that Williams Refuse Equipment Co. Inc
and Ameri-lXart, Corp are.willing to honor the above referenced
bid until September 17, 2004, with an option to negotiate an
extension at that tire®
The bid proposal was FOB Owasso:
Unit Price Per Cart ..... ...... ....... $44.00 (RED)
(50 Unit Quantities) $44.00 (GREEN)
Unit Price Per Carta®®® 0®am®®®.$40.00 (RED)
(Truckload Shipment of 495 $40.00 (GREEN)
Please advise if additional information is required.
Also, please note that the .200.Boss Karts in the Pilot Program
may be purchased at the bid price of $44.00 each, less
the monthly lease/rental paid by OPwA
Sinc,er?ely,
Doris L. Williams
President
P.O. Box 1138 -, Owasso, OK 74055 - (800) 798-3763 ® (918) 272-7215
A*ftrik"M t at'� go. ft. V-%
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWA,SSO
FROM. TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: CITY-WIDE INDEPENDENCE DAY CELEBRATIONS
TIONS
DATE. May 6, 2004
The staff has received a request from Mark Carey of the Owasso Golf and Athletic Club for an item
to be placed on the City Council agenda for consideration to approve a city wide fireworks display
sponsored by the Owasso Golf and Athletic Club. The Owasso Golf and Athletic Club intends to
conduct their fireworks display on Saturday evening July 3, 2004.
Additionally, a City of Owasso sponsored fireworks display would also be conducted on Friday
evening July 2, 2004. This year's fireworks display will also conclude the Centennial Celebration.
City Code requires approval from the City Council for any public display of fireworks within the city
celebrating Independence Day. A copy of that section of the City Code as it relates to fireworks
displays is attached for your information and review.
Mr. Mark Carey would be in attendance at the Tuesday, May 18, 2004 meeting to address any
concerns you may have relating to plans for the celebration, which will be similar to those held the
last four years. I will address any questions you may have relative to the City sponsored celebration.
The sponsors have met with representatives of both the Fire and Police Departments to coordinate
the event and address safety concerns. It appears that those issues concerning public safety are being
adequately addressed.
While the City sponsored celebration was previously sponsored by the Owasso Ministers Alliance
and the Chamber of Commerce and involved an afternoon and evening of activities, this year's
celebration will be limited to the fireworks show.
Staff is planning to place both the citywide fireworks displays on the May 18, 2004 City Council
agenda unless there are concerns.
City of Owasso Code of Ordinances relating to fireworks
SECTION 10-304 FIREWORKS PROHIBITED
A. Except as provided in Subsection B of this section the sale, use, display, firing, igniting,
lighting or discharge of fireworks within the city is unlawful and an offense.
B. The following are exceptions to the prohibitions in Subsection A:
1. The firing, igniting or lighting of the following are exempt from the prohibition
contained in Subsection A of this section: sparklers, fountains, pinwheels and all such types of fireworks
that are not explosive or noise making in character and are stationary. Not included in this exception are
Roman candles, bottle rockets and sky rockets;
2. The city council may, for the common good, approve and sponsor a public display of
fireworks within the city celebrating Independence Day. The public display of fireworks must meet each
of the following requirements;
a. The group organizing the event and igniting the fireworks mustobtain the -city
council's specific approval for the event;
b. The event must be open to the public, free of charge;
C. The use, display, firing, ignition, lighting and discharge of the fireworks must be
done in the presence of an authorized representative of the city fire department; and
d. The group(s) organizing the event and igniting the fireworks must indemnify and
hold the city harmless for any damage caused by the event and provide an insurance policy,
with the city named as an insured, covering and protecting the city from liability to the extent
it is not immune by state law.
(Prior Code, Sec. 8-17; Ord. No. 354, 7/1/86)
Cross Reference: Fire Prevention Code, Section 13-101.
State Law Reference: Bottle rockets prohibited by state law, 68 O.S. Section 1624; State fireworks
licenses, 68 O.S. Sections 1621 et seq.; municipal power to regulate, 11 O.S. Section 22-110.
TO. RODNEY RAY
CITY MANAGER
TIMOTHY ROONEY
ASSISTANT CITY MANAGER
FROM. JAL WORLEY
COMMUNITY CENTER DIRECTOR
SUBJECT, VISION 2025
COMMUNITY CENTER HEAT AND AIR UNIT REPLACEMENT
BACKGROUND
-
In September of 2003, citizens of Tulsa County approved the collection of an additional one cent
sales tax to provide revenue for, among other things, capital improvement projects that would
provide community enrichment within Tulsa County. One of the referenced community
improvement projects was the replacement of the heating and air units at the Owasso Community
Center. The budget provided for this project was $100,000.
The existing heating and air units were installed at the Community Center when it was
constructed in 1977. There are a total of 6 units; one 21 ton unit, three 10 ton units, and one 2
ton unit. The units are approaching 30 years old and have become increasingly unreliable and
inefficient due to the amount of use they receive. In 2003, the Owasso Community Center was
utilized 363 days.
Replacement of the units should result in increased reliability and a more cost efficient system
BIDS:
Bids were requested from a list of five different vendors known for supplying this type of
equipment. Only one bid was received and it was opened on May 5, 2004. The sole bid was
submitted by Dale and Lee's Service, Owasso, OK for the total cost of $38,780. Initial review of
the bid document indicates that all bid specifications have been met.
Staff is planning on placing this item on the May 18, 2004 City Council agenda in order to award
the contract and have the units installed as quickly as possible.
ATTACHMENTS
1. Bid submitted by Dale and Lee's Service
BID PROPOSAI, - SUBNHTTAL PAGE
AND REPLACEMENT OF HVAC U, NITS
L B;d for'l One Ton UnAt
2. Bit] i'oy IFive- 1'on Unit
,a
1. Bid !bw 3 Ten -Ton iIjmqs
4. Did for I Tmventy-'Ton Unit
S 2000.00
4000.00
13,000-00
TOTAL �Ujwp SUrV3, BID ri OR A-LL UNITS $ 38,780.00
NOM. THE PRICE ON THIS BID IS OWLy GOOD IF ALL 6 UNITS ARE, DONE AT SAdAE TIME ON SAIME CONTR
1 hereby acknowledge that I Dave read the specifications and that I am legally bound by the
statements on the Bid Proposal - SubmitW Page.
DALE & LEE'S SERVICE, INC.
Name of Vendor
Signature of Auffiorized Representative
PRESIDENT
Title
105 E< 3 STa
Address
mqAsso, OniA. 74055
272-1600
W-IM71
BID OPENING: MAY 5,2004 @ 2 17VMPMVW_C" " 1 -11 _M'
COWLETE AND ATrACH THE NON -COLLUSION BID AFFILDAVIT TO BID.
IR
TO. THE HONORABLE MAYOR AlD COUNCIL
CITY OF OWASSO
FROM: RODNEYJ,RAY
CITY MANAGER
SUBJECT- CAPITAL IMPROVEMENTS PROJECT PRIORITIZATION
DATE, May 7, 2004
BACKGROUND.
Beginning in December of 2002, the Capital Improvements Committee began conducting a series
of meetings in order to establish a list of capital improvement needs in the City of Owasso. A
total of 41 projects were originally identified ranging from streets, facilities, parks and recreation,
downtown improvements, and miscellaneous projects. A copy of that list is attached for your
information and review.
In May of 2003, the Capital Improvements Committee submitted its report to the City Council
identifying a project prioritization system that contained a total of 21 projects divided into four
different priority tiers. Each tier had an associated time frame for anticipated completions of the
projects contained within that tier, thus providing a capital improvement "schedule of
completion" for the next ten years. A copy of the Project Priorities is attached for your
information and review. Additionally, the Capital Improvements Committee recommended to
the City Council that an election be conducted in October of 2003 to permanently extend the
third penny sales tax, the penny that is restricted to fund capital improvement projects in the City
of Owasso.
In October of 2003, the citizens of Owasso approved the third penny sales tax permanency.
Safeguards and accountability measures were incorporated into the sales tax that was approved
by voters. Those safeguards included the following:
® Retain the Citizen Watchdog Committee
® Retain the Capital Improvements Committee
® Retain restriction on use of funds (for capital projects and debt only)
® Remove the Capital Future Fund requirement
® Remove the requirement for voter approval of the issuance of revenue -backed debt for
projects approved by the City Council.
® Require a Resolution of the City Council each time project priorities change
® Annual review of the priority list
The Capital Improvement Committee began meeting in January of this year in order to review the
project priorities as previously established. At their April 15, 2004 meeting, as a result of the
Hunt Properties announcement to construct a major retail center at E. 96"' Street North and
Garnett Road (Smith Farms), the Capital Improvements Committee voted unanimously to
recommend to the City Council to change the priorities as they are listed. The change would
CAPITAL IMPROVEMENT PROJECT PRIORITIZATION
MAY 7, 2004
PAGE 2
involve moving the E. 96"' Street North and the Garnett Road projects to Tier 1, and moving the
N. 129"' E. Avenue project to Tier 2. The Capital Improvements also added a stipulation that no
money be spent on the reprioritized projects until such time that the sale of the land associated
with the Smith Farms project became final.
Resolution No. 2003-14, attached for your review, outlines the process the City Council must
follow when considering reprioritizing the project list. That process is as follows:
* The Council must receive a recommendation from the Capital Improvements Committee
* A public hearing must be conducted at a regular or special meeting of the Council. A
notice for the public hearing must be published once in a newspaper of general circulation
not less than five (5) days prior to the meeting itself.
® Any action the Council deems appropriate regarding the reprioritization must not occur
until a minimum of two weeks after the public hearing. Any action to reprioritize must
be set forth by way of the adoption of a Resolution.
As stated earlier, the Capital Improvements Committee unanimously recommended to the City
Council that those priorities be changed. As a result of that action and in anticipating the need to
expedite the initiation of the project, the staff published a notice in the Owasso Reporter on April
29, 2004 to notify the public of a public hearing before the City Council at the May 18, 2004
regular meeting.
Assuming City Council concurrence with the recommendation of the Capital Improvement
Committee and the public hearing does not produce significant reasons for denying the
recommendation; the next step would be for the City Council to pass a resolution at their June 1,
2004 regular meeting to adopt the recommended new priorities.
ATTACHMENTS:
1. Original List of 41 Projects
2. Four Tier Projects Priorities
3. Resolution No. 2003-14
4. April 15, 2004 Capital Improvement Committee Minutes
Original List of 41 projects developed by the
Capital Improvements Committee
DOWNTOWN IMPROVEMENTS
27. Main Street utility relocation
06. Main Street fighting improvements
OTHER IMPROVEMENTS
30. Police radio system
31. Three Lakes channel improvements
32. Owasso Lake dredging
CentaL.Pa» c.�-- �-�
!34. Fire equipment
1
,35. Storm siren system
36. Automated meter reading
37. Recycle center building
38. Police wireless computer system
39. Stormwater master ,an
40. Wastewater master plan
41. Water master *Ian
TIER 1 1-3 years ESTIMATED COST
1" Tier Projects - $12,550,000
129"' East Ave, 76"' to 96t'3 5,300,000
Interchange at 96"' Street North, 169, and 2,600,000
N. 129 E. Avenue 7 r
22
'k Additional FireStations 1,400,000
N 2,000,000 960' Street North, 129h E. Ave to 145h E. Ave Sports Park Expansion 145"' E Avenue, 86t" Street N to 116" Street N
@Storm Siren System 250,000 Garnett Road, 86th Street N to 116 1h Street N
MMYMCA — Pool 1,000,000
TIER 2 3-5 years
2"" Tier Projects - $9,300,000
96'1' Street North, Garnett Rd to Owasso 2,800,000
Market R 4 -a ea Vs
86t" Street North, Main to Mingo 2,000,000
(97"' E. Ave) 76t" Street North, 169 to 129h E. Ave
Residential Street Overlay, Curb, Gutter, 1,500,000 f7-1 Additional Police Station
and Sidewalk Recreational Trail Improvements
Main Street Redevelopment 2,000,000
* Sports Park Field Consti action 1,000,000
0
TOTAL ESTIMATED COST OF ALL PROJECTS PROPOSED TO BE FUNDED BY SALES TA'%f
$50n850,000
CITY OF OWASSO, OKLAHOMA
SOLUTION NO.2003-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, ESTABLISHING AN AMENDATORY PROCEDURE FOR AMENDING
PRIORITY DETERMINATIONS PREVIOUSLY MADE BY THE CITY COUNCIL AS
IELATES TO UTILIZATION OF THE PROCEEDS OF THE EXCISE TAX LEVIED
BY ORDINANCE NO"763,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT.
Amendment to Priority Determination for utilization of the proceeds of the excise tax levied by
Ordinance No. 763, shall be accomplished in the following manner, to wit:
A. The proposal for amendment to the Priority Determination shall be presented to the
Capital Improvements Committee, in a regular or special meeting thereof, called,
noticed and held in accordance with the provisions of the Oklahoma Open Meeting
Act, 25 O.S. 301, et req. The Capital Improvements Committee, in such public
meeting, shall consider all matters deemed relevant by it to the proposed
amendment to Priority Determination and at the conclusion of such consideration it
shall make a recommendation thereon to the City Council.
B. Prior to the City Council consideration of the Capital Improvement Committee's
recommendation and the proposed amendment to the Priority Determination. The
City Council, during a regular or special meeting thereof called, noticed and held in
accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et
req., shall conduct a public hearing thereon. In addition to such notice as may be
required under the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et
req., notice of such public hearing shall be published once in a newspaper of general
circulation not less than five (5) calendar days prior to such public hearing.
C. During the course of the public hearing, the City Council shall receive and consider
such information as deemed by the City Council relevant to the proposed
amendment to Priority Determination.
D. At the conclusion of the public hearing, the City Council shall, after discussion on
the proposed amendment, continue the matter for a period of not less than two (2)
weeks to a date, time and place certain for continued consideration of same. At such
time, the City Council shall take such action as it deems appropriate on the
proposed amendment. Any action taken shall ultimately be set forth by way of
Resolution. The date of adoption of said Resolution of the proposed amendment to
Priority Determinations shall be deemed the effective date.
APPROVED AND ADOPTED this 2nd day of September, 2003 by the City Council of the
City of Owasso, Oklahoma.
%v JJ OF 0
ATTEST:
OFPICIAL
A
4Gochran, Mayor
a. +�CtiGA�lcaP�i
Sherry Bishoj; City Clerk
APPROVED AS TO NORM:
4SV./Gray, C A e
Y
MINUTES OF SPECIAL MEETING
Thursday, April 15, 2004, 5:30 PM
Owasso City Hall — Main Conference Room
I I I N. Main Street, Owasso, OK
MEMBERS PRESENT
Vice Mayor Susan Kimball
Craig Wallace
Ray Haynes
Mike Ames
Mayor Gary Cochran
Trish Hauser
Robert Carr
Sherry Bishop
Dan Yancey
Rickey Hayes
Rodney Ray
Tim Rooney
Lonny Fisher
Ana Stagg
Eric Wiles
The agenda for the meeting was posted in Owasso City Hall, I I I N. Main Street, at 11:00 AM on
April 13, 2004,
CALL TO ORDER - Mr. Ray called the meeting to order at 5:32 PM.
2. ROLL CALL was taken.
3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE REVIEW
AND ESTABLISHMENT OF PROJECT PRIOl?TrmQ
A. REVIEW EXISTING PRIORITIES FOR TIERS 1,2,3, & 4
B. REPORT RELATING TO LAND DEVELOPMENTS IMPACTING CAPTIAL
PROJECT PRIORITIES
C. DETERMINATION OF POSSIBLE CHANGES IN PRIORITY PROJECTS
Staff reviewed the existing priorities as approved and adopted via Resolution of the City Council.
Their was discussion conducted regarding the recent announcement by Hunt Properties of their
intention to construct a commercial shopping development (Smith Farms) at E. 96"' Street North
and Garnett Road and the potential adverse impact on transportation along E. 96"' Street North and
Garnett Road.
As a result of that potential impact, reviewing the projects and their priority positions was
discussed. It was pointed out that E. 96"' Street North from Owasso Market to Garnett Road is
listed as a Tier 2 Priority (3-5 years) and that Garnett Road itself is listed as a Tier 3 Priority (5-7
years). It was also discussed that N. 129th E. Avenue, from E. 76 1h Street North to E. 96th Street
North was a Tier I Priority. As a result, and due to the need to address the transportation concerns,
Ray Haynes moved to change priorities, moving both the E. 96'h Street North and the Garnett Road
projects to Tier I status, and moving the M 129t" E. Avenue project to Tier 2 status. This motion
was seconded, and amended by Vice Mayor Kimball to add the stipulation that no funds be spent
on the construction of the Garnett Road or 96th Street North Project until such time that the
purchase of the land involved with the Smith Farm project had been completed. All were in favor
of the motion and its amendment.
The meeting was adjourned at 6: 10 PM.
TO: THE HONORABLE MAYOR AND COUNCIL
CIW OF OWASSO
FROM. ERICWIUS
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: INFORMATION ABOUT AN OPPORTUNrff FOR COhE%UTE R
BUS SERVICE
The grant program would involve a 20% cash match by the City of Owasso. The match requiremerf)
would come to $15,000 annually. The program would last for three years, with the $15,000 require-4
each year. At the end of the three years, the City would need to decide whether to continue the
program, based upon use of the transit service and any change in cost that night occur.
One of the stated action strategies of the 2010 Master Plan is to explore the feasibility of transit
between the Cherokee Industrial Park and Owasso. Transit service could be another key step in
moving Owasso towards becoming a ffill-service community.
One way to gauge the public's interest in commuter service could be to conduct a survey ®f citizens'
opinions. The Transit Authority has offered to conduct such a study. The surveys could be distributed
with Owasso's utility bills.
DETAILS OF P01'EN-11AL SERVI—CE:
The staff recommends that the City Council discuss the merits of commuter bus service to the
Cherokee Industrial Park and downtown Tulsa. The staff is prepared to present the item to the
council at the May work session. Should any council member have concerns or questions about
this issue, please contact Mr. Wiles in the Community Development Department.
TO. THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROMa MICHELE DEMPSTER
HUMAN RESOURCE DIRE CTOR
SUBJECT: HEALTH INSURANCE
DATE: May 7, 2004
BACKGROUND:
Two years ago during a budget presentation a commitment was made to the City Council that
staff would review the City's options for converting to a self -insured plan for employee health
insurance. Spiraling insurance costs and significant increases in premiums led us to believe self -
insuring health insurance would be a sound business decision. Insurance companies do not
operate at a loss, and it is staffs belief that the City should not incur significant increases in
premiums to provide insurance companies the ability to report a profit. It has taken two years to
get to the point where staff had the data and information needed to develop a plan that was sound
for our employees and sound for the City.
A plan has been developed that will allow the City to self -insure the employee's health
insurance. The proposed plan will cost about the same as the 17% rate increase we were given
by our fully insured carrier. However, the reason to convert to a self -insured plan is not to save
money this year, but to gain control of our expenditures and provide the City the opportunity to
build reserves in those years that claims do not meet expectations. If claims come in less that
projected for fiscal year 2004-2005, the savings would be to the City, not to the insurance carrier.
Under a self -insured health plan the City's liability would be limited in two ways. The first
liability limit is known as the Stop Loss. This sets the maximum liability the City would incur
per covered member. Should a covered member incur claims exceeding the Stop Loss (usually
$50,000 or $75,000) the City would not be responsible for the claims over the Stop Loss, the
Stop Loss carrier would pay the claims for that member from that point on.
The second liability limit is the Aggregate. The Aggregate is the City's maximum exposure for
the fiscal year. At this time it appears that the Aggregate is going to be around $1,200,000. For
the current fiscal year $1,288,563 in premiums will be paid to our fully insured carrier.
Stop Loss and Aggregate coverage is a fixed cost. An additional fixed cost is administration.
The plan that has been selected is Aetna. Aetna is a well know carrier who offers fully insured
plans and self -insured plans. An example of items provided for in the administration fees are
processing and payment of claims, customer service for the employees and city personnel,
member ID cards and the use of Aetna's physician network. The proposed fixed costs for Stop
Loss coverage, Aggregate coverage, and administration for the upcoming fiscal year is $288,203.
MUMMIG-MIM
Staff has included $1,110,000 in the fiscal year 2004-2005 budget for health insurance. This
combined with the employee's contribution of $116,000, will be allocated to pay for Stop Loss
and Aggregate coverage, administration fees and claims.