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Home My WebLink About2004.06.15_OPGA AgendaTYPE OF MEETING: Regular DATE: June 15, 2004 TIME: 6:3 0 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the Cit Clerk and posted at City Hall at 5:00 p.m. on Thursday, June 10, 2004. J,4Unn M. Stevens, Administrative Assistant I Call to Order Chairman Kimball 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of June 1, 2004 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B 11. Agendis�OPGA12004.061504,1,,c Owasso Public Golf Authority June l5, 2004 Page 2 Consideration and appropriate action relating to Trustee approval of Resolution No. 2004-01, a resolution adopting an annual operating budget for the Fiscal Year 2004-2005. Mr. Ray Staff will recommend Trustee approve Resolution No. 2004-01. 6. Report from OPGA Manager, 7. Report from OPGA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. 1-1 .Agcndas"O PC A'300d\061=04.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 1, 2004 The Owasso Public Golf Authority met in regular session on Tuesday, June 1, 2004 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 28, 2004. ITEM 1. CALL TOO Eli Chairman Kimball called the meeting to order at 8:26 p.m. ITEM 2. FLAG SALUTE The Rag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT ABSENT Susan Kimball, Chair Craig Thoendel, Vice Chair Steve Cataudella, Trustee Brent Colgan, Trustee Gary Cochran, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Ronald Cates, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA, A. Approval of Minutes of May 18, 2004 Regular Meeting. B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve the OPGA Consent Agenda with claims totaling $60,341.30 and payroll claims totaling $27,513.07. YEA: Colgan, Cataudella, Kimball, Cochran, Thoendel NAY: None Motion carried 5-0. Owasso Public Golf Authority None ITEM 6. REPORT FROM OPGA ATTORNEY ITEM 7. NEW BUSINESS Mr. Cochran moved, seconded by Mr. Colgan, to adjourn. YEA: Colgan, Cataudella, Kimball, Cochran, Thoendel NAY: None Motion carried 5-0 and the meeting was adjourned at 8:27 p.m. Pat Fry, Minute Clerk Susan Kimball, Chair June 1, 2004 I Z VENDOR DESCRIPTION AMOUNT BGR DAILY ACCOUNT REIMBURSE PETTY CASH 1,933.10 CALLAWAY GOLF PUTTERS 365.85 SLAZENGER GOLF PRODUCTS SHIRTS 567.32 FOSSIL PARTNERS WATCHES 531.77 OAKLEY SUNGLASSES 86.25 POLO RALPH LAUREN CORP SHIRTS 57.57 ASHWORTH SHIRTS 1,043.14 PING CLUB REPAIR 50.23 TITLEIST GOLF BALLS/CLUBS/HATS 6,174.50 NIKE SHOES 54.31 FOOTJOY SHOES 72.03 SZEN CORP MEMBER CARDS 970.00 BIG BEAR PROMOTIONS NAME TAGS 161.25 LANCE SNACKS 177.63 STANDARD DISTRIBUTING SNACKS 289.62 BEN E KEITH GROCERIES 1,456.32 WAL-MART COMMUNITY GROCERIES 109.40 TRAILS END BBQ & GRILL CATERED FOOD 630.00 GREAT PLAINS COCA COLA BEVERAGES 1,521.51 IMPERIAL COFFEE SERVICE COFFEE 75.00 SYSCO FOOD SERVICE GROCERIES 2,807.11 ALBERTSONS GROCERIES 138.88 WAL®MART COMMUNITY BEVERAGES 169.13 STANDARD DISTRIBUTING TOBACCO PRODUCTS 127.84 BEN E KEITH KITCHEN SUPPLIES 106.73 CURTIS RESTAURANT SUPPLY KITCHEN SUPPLIES 141.25 GREAT PLAINS COCA COLA PAPER SUPPLIES 140.75 BIG BEAR PROMOTIONS NAME TAGS 200.00 WAL®MART COMMUNITY KEYS 13.93 WEEKS SERVICE VENT-A®HOOD REPAIR 187.50 UNITED LINEN LINEN SERVICE 255.86 UNITED LINEN LINEN SERVICE 275.15 OKLAHOMA SECRETARY OF STATE LICENSE FEE 24.00 FOOD & BEVERAGE DEPT TOTAL 8,847.61 BIG BEAR PROMOTIONS NAME TAGS 161.25 JUSTICE GOLF CAR CART REPAIR 614.95 JACKSON, JOHN CART REPAIR 150.00 CART OPERATIONS DEPT TOTAL 926.20 ZEE MEDICAL SERVICE FIRST AID SUPPLIES 20.50 WAL®MART COMMUNITY MAINT SUPPLIES 173.53 LESCO FERTILIZER 287.95 AGRI NUTRIENTS FERTILIZER 2,044.55 LESCO FERTILIZER 647.65 VENDOR DESCRIPTION AMOUNT SANDERS NURSERY CENTER LANDSCAPING PLANTS 434.30 WORLEYS GREENHOUSE PLANTS 160.49 LOWES COMPANIES MULCH 39.60 HASKELL SAND & GRAVEL SAND 155.37 YALE UNIFORM RENTAL SHOP TOWELS 7.44 YALE UNIFORM RENTAL SHOP TOWELS 18.26 WATER PRODUCTS REPAIR SUPPLIES 124.28 EWING TULSA REPAIR PARTS 187.86 PARKS OIL COMPANY FUEL 880.00 FAULKNER, STALEY MOWER 500.00 AEP/PSO 05104 USE 401.19 GUARDIAN SECURITY SYSTEMS SECURITY MONITORING 29.95 BAILEY EQUIPMENT REPAIR PARTS 10.20 O'REILLY AUTOMOTIVE REPAID PARTS 34.55 PROFESSIONAL TURF PRODUCTS REPAIR PARTS 15.56 BAILEY EQUIPMENT REPAIR PARTS 23.70 R & R PRODUCTS REPAIR PARTS 148.70 JUSTICE GOLF CAR REPAIR PARTS 35.55 O'REILLY AUTOMOTIVE REPAIR PARTS 67.16 ATWOODS TOOLS 153.75 DYNA SYSTEMS PARTS 168.52 LOWES COMPANIES TOOLS 1,091.75 PROFESSIONAL TURF PRODUCTS REPAIR PARTS 496.42 SOUTHWESTERN BELL 05/04 PLEXAR 20.41 PROFESSIONAL TURF PRODUCTS BROADCAST TOP DRESSER 4,074.64 PROFESSIONAL TURF PRODUCTS MOWER 3,777.47 PROFESSIONAL TURF PRODUCTS GREENS MOWER 3,147.89 COURSE MAINTENANCE DEPT TOTAL 19,379.19 WAL®MART COMMUNITY KITCHEN SUPPLIES 69.40 BEN E KEITH PAPER SUPPLIES 73.92 SYSCO FOOD SERVICE PAPER SUPPLIES 184.51 WASTE MANAGEMENT OF TULSA COMMERCIAL REFUSE 181.52 OKLAHOMA NATURAL GAS 05/04 USE 285.36 AEP/PSO 05/04 USE 862.16 GUARDIAN SECURITY SYSTEMS SECURITY MONITORING 29.95 MURPHY SANITARY SUPPLY JANITORIAL SUPPLIES 236.10 UNITED LINEN LINEN SERVICE 52.64 UNITED LINEN LINEN SERVICE 17.72 SWBYPS ADVERTISING 109.00 DAILY AND SUNDAY OKLA CLASSIFIED EMPLOYMENT ADS 71.68 EARP, DAWN REIMB MILEAGE 309.96 SOUTHWESTERN BELL 05/04 PLEXAR 129.95 CITY OF OWASSO SELF INSURANCE FUND LIABILITY/PROPERTY INS 10,000.00 ADMINISTRATION DEPT TOTAL 12,613.87 OPGA FUND TOTAL 53,834.19 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT D AY PERIOD ENDING DATE DEPARTMENT 5/29/2004 OVERTIME TOTAL EXPENSES EXPENSES G s- olf 'Sho"p, Operation $6" 00:' 5 859 -Cart Operations 1 0.00 2,717.40 0.00 6,517.44 ---- -------------- - PAYROLLOWASSO PUBLIC GOLF AUTHORITY PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 6/12/2004 OVERTIME TOTAL EXPENSES EXPENSES Golf Shop Operations $0.00 $9,9%74 Cart Operations 0.00 2,952.24 m MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM- SHERRY BISHOP FINANCE DIRECTOR S4BJECT-{O0 01 FISCAL YEAR 0 0 s t D l S DATE: June 11, 2004 BACKGROUND - Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 27, 2004, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 1, 2004. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget by resolution. OPGA Resolution No. 2004-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. The staff recommends Trustee approval of Resolution No. 2004-01 adopting a fiscal year 2004- 2005 budget for the OPGA. Resolution No. 2004-01 OWASSO PUBLIC GOLF AUTHORITY OPGA RE SOLUTION NO, 2004-01 00-2 1 111111111111181 11011�111 Ms, i I We A 041 Mrs N M", I I I a I AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS. It is the intent of the Owasso Public Golf Authority to adopt an operating budget for fiscal year 2004-2005; and WHEREAS. The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS. Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSS, PUBLIC GOLF AUTHORITY - THAT: The revenues, expenditures and transfers as shown shall be appropriated: Revenues $1,459,640 Personal Services Expenditures $649,390 Material & Supplies Expenditures $86,280 Other Services & Charges Expenditures $177,670 Capital Outlay Expenditures $46,500 Debt Service Expenditures $499,800 THAT. The effective date of this Resolution shall be July 1, 2004. APPROVED AND ADOPTED this 15th day of June, 2004 by the Trustees of the Owasso Public Golf Authority. Susan Kimball, Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Ronald D. Cates, Authority Attorney