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HomeMy WebLinkAbout2004.06.15_OPWA AgendaM�11 TYPE OF MEETING: Regular DATE: June 15, 2004 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Thursday, June 10, 2004. ann M. Stevens, Adminis tive Assistant 1. Call to Order Chairman Kimball 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of the June 1, 2004 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-13 H '1Agendas\0PWA,2004\061504 d- Owasso Public Works Authority June 15, 2004 Page 2 C. Approval of the 2004 Water Quality Report Certificate of Completion and Distribution with the Oklahoma Department of Environmental Quality and authorize the Chairman to execute all necessary documents, Attachment #4 ®C 5. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2004-06, a resolution adopting an annual operating budget for Fiscal Year 2004-2005. Mr. Ray Staff will recommend Trustee approval of Resolution No. 2004-06. 1� M 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) VI \Agendas',0PWX,200410b1504 &C Owasso Public Works Authority June 15, 2004 Page 3 Adjournment. II Agcudns`OPWAq 1004\Ob I?04. doc m VENDOR DESCRIPTION AMOUNT OFFICE DEPOT OFFICE SUPPLIES 186.76 OFFICE DEPOT OFFICE SUPPLIES 12.78 IKON OFFICE SOLUTIONS COPIER MAINT 99.08 MURPHY SANITARY SUPPLY RESTROOM SUPPLIES 2820 WAL-MART COMMUNITY MAINT SUPPLIES 17.76 OKLAHOMA NATURAL GAS 05/04 USE 124.29 AEP /PSO 05/04 USE 549.12 CULLIGAN OF TULSA WATER 22.36 IKON OFFICE SOLUTIONS COPIER MAINT 122.48 SOUTHWESTERN BELL 05/04 PLEXAR 283.94 OSU ENGINEERING EXTENSION SEMINAR -CARR 75.00 CITY OF OWASSO SELF INSURANCE FUND LIABILITY /PROPERTY INS 95,000.00 ADMINISTRATION CREPT TOTAL 96,521.77 OFFICE DEPOT OFFICE SUPPLIES 75.92 AUSTIN, MARVIN S METER READINGS 107.10 CAMPBELL, PETER METER READINGS 267.30 DINKINS, TYRONE METER READINGS 349.20 MCLAURIN, OSCAR METER READINGS 125.55 MEYER, MARK METER READINGS 434.60 OLINGHOUSE, DAVID R. METER READINGS 494.85 GRAYBAR CORDLESS HEADSET 228.07 UTILITY BILLING DEPT 2,082.59 WATER PRODUCTS METER SET MATERIALS 898.84 EQUIPMENT ONE DIAMOND BLADE 149.99 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 23.66 ATWOODS SAFETY BOOTS- STEVENS 60.00 UNIFIRST CORPORATION UNIFORM RENTALS 124.03 ATWOODS SAFETY BOOTS-DAY 75.00 GELLCO SAFETY SHOES SAFETY BOOTS - MORADOS 98.99 L & S TRUCKING SANDY LOAM 280.00 OWASSO FENCE CO FENCING MATERIAL 39.95 LOWES COMPANIES MAINT SUPPLIES 9.74 BROWN FARMS SOD REPAIR/MAINT SUPPLIES 68.61 WATER PRODUCTS METER REPLACEMENTS 4,464.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 651.71 WW GRAINGER DRILL PRESS VISE 315.46 WATER PRODUCTS SMALL TOOLS /MINOR EQUIPMENT 29.00 AEP /PSO 05/04 USE 189.88 NATIONAL POWER WASH VEHICLE WASHING 10.00 EQUIPMENT ONE AIR COMPRESSOR RENTAL 85.00 OK MUNICIPAL LEAGUE WORKSHOP 20.00 DEPT OF ENVIRONMENTAL QUALITY WATER ANNUAL FEES 211.00 WATER DEPT TOTAL 7,804.86 NORTH CENTRAL LABORATORIES TESTING SUPPLIES 254.37 VENDOR DESCRIPTION AMOUNT GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 23.66 UNIFIRST CORPORATION UNIFORM RENTALS 56.60 WW GRAINGER REPAIR/MAINT SUPPLIES 63.50 THE UNLAUB COMPANY BELTS 135.60 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 238.83 NORTH CENTRAL LABORATORIES SLUDGE JUDGE TOOL 70.04 GREEN COUNTRY TESTING AMMONIA TESTING 80.00 WASTE MANAGEMENT OF OKLA TIPPING FEES 2,388.80 WASTE MANAGEMENT OF OKLA TIPPING FEES 1,123.71 AEP /PSO 05/04 USE 9,659.15 OFFICE DEPOT HARD DRIVE 79.97 SOUTHWESTERN BELL 05/04 PLEXAR 102.55 WW TREATMENT PLANT DEPT TOTAL --T4-,2-7678 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 23.66 UNIFIRST CORPORATION UNIFORM RENTALS 82.10 LOWES COMPANIES MAINT SUPPLIES 6.09 WATER PRODUCTS MAINT SUPPLIES 78.15 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 29.38 GREELEY & HANSEN, L LC ENGINEERING SERVICES-2 /3/04 19,216.16 AEP /PSO 05/04 USE 2,824.07 NATIONAL POWER WASH VEHICLE WASHING 10.00 SOUTHWESTERN BELL NON- PLEXAR 46.70 SOUTHWESTERN BELL NON- PLEXAR 46.03 SOUTHWESTERN BELL NON- PLEXAR 53.18 SOUTHWESTERN BELL NON-PLEXAR 151.80 WASTEWATER DEPT TOTAL 22,567.32 OFFICE DEPOT PAPER 14.70 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 23.66 UNIFIRST CORPORATION UNIFORM RENTALS 66.30 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 4,089.81 NATIONAL POWER WASH VEHICLE WASHING 125.00 SOUTHWESTERN BELL 05104 PLEXAR 20.01 WASTE MANAGEMENT OF OKLA TIPPING FEES 10,829.78 WASTE MANAGEMENT OF OKLA TIPPING FEES 5,664.46 REFUSE DEPT TOTAL 20,833.72 UNIFIRST CORPORATION UNIFORM RENTALS 13.60 AEP /PSO 05/04 USE 52.38 SOUTHWESTERN BELL 05104 PLEXAR 20.46 WASTE MANAGEMENT OF OKLA TIPPING FEES 4,861.45 WASTE MANAGEMENT OF OKLA TIPPING FEES 1,894.39 WASTE MANAGEMENT OF TULSA RECYCLE REFUSE 2,509.67 RECYCLE DEPT TOTAL 9,351.95 OPWA OPERATING FUND TOTAL 173,438.99 OPWA TRANSFER CLAIMS TO BE APPROVED 6/15/04 FUND TRANSFERRED FROM OPWA Operating OPWA Sales Tax OPWA Sales Tax OPWA Sales Tax Sales Tax Capital Future Fund IstRIM "WINVA General Fund General Fund Sales Tax Capital Future Fund Capital Improvements Fund Capital Improvements Fund AN 111wwwaift] Operating transfer Sales Tax (2 cents) Sales Tax (15% of I cent) Sales Tax (balance of 1 cent) Sales Tax (close out fund) 220,000.00 6,811,837.00 166,669.02 1,570,000.00 1,138,930.91 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 5/29/2004 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES r Wastewater 407 1 28 ; PAYROLL OWASSO PUBLIC WORKS AUTHORITY -_- PAY PERIOD ENDING DATE 6/12/2004 OVERTIME TOTAL [DEPARTMENT EXPENSES EXPENSES 'WA Administration 0.00 $8;229.58 Utility Billing 4.04 3,636.45 Wastewater 427.53 9,233.48 Wastewater Collection 434.88 ' 6;814.68 Refuse 0.00 7,678.04 Recycle Center 0.00 1,616.22 F -1 U, k X Oil 11111011T 71 T. THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: CHRIS ROBERTS PUBLIC WORKS PROGRAMS ADMINISTRATOR IN DATE: June 9, 2004 Beginning in 1999, owners of community water systems serving at least 25 residents year round or that have 15 service connections serving year round residents, are required to prepare and distribute an annual Water Quality Report. The report is intended to inform consumers on their source(s) of drinking water, how the water is treated, monitored and delivered, and provide an overview of the quality of water provided. The report contains basic information on the source(s) of the community water system's water supply and levels of any detected contaminants in the water. In addition, the report includes information on compliance with other drinking water rules and some brief educational information. The annual report to community water system customers and others that may drink the water summarizes information that each community water system already must collect to comply with the Federal Safe Drinking Water Act. A community water system owner does not need to collect any new monitoring data just for the report. This right-to-know requirement is a centerpiece of the 1996 amendments to the Federal Safe Drinking Water Act. The U.S. Environmental Protection Agency (USEPA) published the final rule in August 1998 that establishes the requirements for the report's content, format and distribution requirements. The report is based on calendar year data. The 2004 report includes data from January through December 2003 for monitoring done in 2003, as well as data from other monitoring that is on a longer monitoring cycle. The report Must contain the following: "0 Page 2 Water Quality Report Certification Information on compliance with drinking water regulations ® Explanation of violations, potential health effects and steps to correct the violations Required educational information Explanation of contaminants and their presence in drinking water Since the City of Owasso purchases water from the City of Tulsa, specific educational information and monitoring data presented in Tulsa's Water Quality Report were included in Owasso's report. W111 i i £ t ► is By July 1, 2004 community water systems serving more than 10,000 people must mail or deliver a copy of the Mater Quality Report to each water customer. In addition, the system must make an effort to get the report to non-bill-paying customers and provide copies upon request. All community water systems must send a copy of the Water Quality Report to the Oklahoma Department of Environmental Quality (ODEQ) and submit a Certificate of Completion by July 1, 2004. The Certificate of Completion confirms that the information contained in the report is correct and that all distribution requirements have been met. In May 2004, Public Works Department staff finalized Owasso's 2004 Water Quality Report. The report is being included in customer utility bills distributed throughout the month of June. In addition, the report is being posted for viewing on the City web site and additional copies will be made available to the public at City Fall and the Public Works Administration Building. Staff confirms that the information contained in the Water Quality Report is correct and consistent with compliance monitoring data previously submitted to the ODEQ and that the report is being distributed in accordance with 40 CFR, 141.155. The final action in the reporting process is to submit a Certificate of Completion and Distribution to the ODEQ. It is anticipated that all distribution requirements will be met by June 26, 2004. Immediately thereafter, staff will request the Chair's signature so that the document can be sent to the ODEQ before the July lst deadline. Page 3 Water Quality Report Certification R-ECOMMENDATION- Staff recommends Trustees approval of the Water Quality Report Certificate of Completion and Distribution with the Oklahoma Department of Environmental Quality and authorization for the Chair to execute the document. ATTACHMENTS: I . Copy of 2004 Water Quality Report 2. Certificate of Completion and Distribution Published April 2004 City of Owasso 2004 Annual a Quality The City of Owasso is pleased to provide you with the 2004 Annual Water Quality Report. Again this year, no water quality regulations were violated and in most instances parameters found in our water are well below the maximum allowable levels. The City of Owasso takes great pride in delivering to you, our customer, water that meets all Federal and State regulations. We want to keep you informed about the excellent quality water and services delivered to you over the past year. This report explains where your drinking water comes from, and how the water is treated, monitored and delivered. The information included in this report reflects the data collected from January 1 through December 31, 2003. The table inside shows that some contaminants were found in amounts that were less than levels that are cause for concern. ` i, 0, The Environmental Protection Agency (EPA) Safe Drinking Water Hotline Drinking water, including bottled water, may be expected to contain at least small amounts of some contaminants. The presence of these contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects may be obtained by calling the Environmental Protection Agency's (EPA) Safe Drinking Water Hotline (800 - 426 - 4791). In order to ensure that tap water is safe to drink, the EPA prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water, which provide protection for public health, as well. For questions concerning your water utility, please contact the Owasso Public Works Department at 272 -4959. Inquiries about this report may be directed to Chris Roberts (Programs Administrator). For questions about your water bill, please contact the City of Owasso Utility Billing Office at 376- 1500. Please attend any of the regularly scheduled meetings of the Owasso City Council and the Owasso Public Works Authority. Meetings are held on the first and third Tuesday of each month at Old Central (109 N. Birch) beginning at 6:30 p.m. 2004 Water , . �a Q. Where does Owasso's water come from? A. Our water is purchased from the City of Tulsa. The water is treated surface water transported frorn three sources in northeastern Oklahoma (Lake Oologah on the Verdigris Diver, Lakes Spavinaw and Eucha on Spavinaw Creek, and Lake Hudson on the Neosho River). After the water reaches the lakes, it travels to the Mohawk and A.B. Jewell water treatment plants where it is treated to remove substances that might threaten public health. A. Tulsa has a vast underground network of pipes that carry drinking water from two treatment facilities to our faucets. Which plant provides water to specific areas of the city and surrounding areas depends on daily changes in supply and demand. Generally, customers in the north and west portions of Tulsa (which includes Owasso) receive water treated at the Mohawk Plant and those in the south and east areas are served by the A.B. Jewell Plant. Both plants serve the central areas of Tulsa. A. The City of Owasso and the City of Tulsa routinely monitor for constituents in your drinking water according to Federal and State laws. In 2003, the City of Tulsa analyzed more than 2,300 samples looking for pollutants that might be dangerous to your health, and substances that can make the water taste or smell unpleasant. In addition, the City of Owasso monitors your water monthly for microbiological contaminants and once every three years for lead and copper concentrations. The adjacent table shows the results of our monitoring for the period of January through December 2003, Q. What do the data mean? A. As you can see by the table, the drinking water delivered to Owasso area homes and businesses exceeds all federal requirements. Although some contaminants were detected, the EPA has determined that your water is safe at these levels. A. The sources of drinking water (both tap and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or human activity. Contaminants that may be present in water prior to treatment include: Microbial contaminants: Come from sewage treatment plants, septic systems, agricultural livestock operation and wildlife. Inorganic contaminants- Naturally-occurring or result from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production and mining or farming. Pesticides and herbicides: Come from a variety of sources such as agricultural urban stormwater runoff and residential uses. Organic chemical contaminants: Include synthetic chemicals - are byproducts of industrial processes and petroleum production that can come from gas stations, urban stormwater runoff and septic systems. Radioactive contaminants: Naturally occurring substances or the result of oil and gas production and mining activities. Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno- compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA and Center for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbiological contaminants are available from the Safe Drinking Water Hotline (800 -426- 4791). WATER Q DATA TABULATION *Definitions of Terms Found in the Table: MCL (Maximum Contaminant Level): The highest level of a contaminant allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology and taking cost into consideration. MCLs are enforceable standards. MCLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety and are non - enforceable public health goals. MRLD (Maximum Residual Disinfectant Level): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition o a disinfectant is necessary for control of microbial contaminants. MRDLG (Maximum Residual Disinfectanat Level Goal): The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. TT (Treatment Technique): A required process intended to reduce the level of a contaminant in drinking water. AL (Action Level): The concentration of a contaminant, which if exceeded, triggers a treatment or other requirement which a water system must follow. NTU (Nephelolometric Turbidity Unit): A measurement of the turbidity, or cloudiness, of the water. Turbidity has no health effects. However, turbidity can interfere with disinfection and provides a medium for microbial growth. Turbidity may indicate the presence of disease- causing organisms. These organisms include bacteria, viruses, and parasites that can cause symptoms such as nausea, diarrhea, and associated headaches. mrem /yr (millirems per year): A measure of radiation absorbed by the body. ppm (parts per million): Comparable to 1 minute in two years. ppb (parts per billion): Comparable to 1 minute in 2,000 years. N/A (Not Applicable) -Data collected November 2000. Frequency of monitoring requirements is within compliance regulations. I F-M M11 �gp IN, 31 3.3 ippy TI H V, T! M" I Take a shallow bath 8"1 (Saves 15-20 gallons) A Use the garbage disposal less (Saves 50-150 gallons per month) Turn off the water while brushing your teeth or shaving (Saves approximately 3 gallons per day) Water the lawn only when necessary Plant drought-resistant trees/shrubs (Saves up to 1000 gallons per month) (Saves up to 1000 gallons per month) Keep a bottle of cold water in the refrigerator for drinking instead of running the tap (Saves 200-300 gallons per month) Run only full loads in the washing machine and dishwasher (Saves 75-200 gallons per month) Annual Drinking Water Quality Report Certificate of Completion and Distribution PWS Name- Owasso Public Works Authority PWS ID#- 3007218 The community water system indicated above hereby confirms that the Water Quality Report has been distributed to customers (and appropriate notices of availability have been given) in accordance with 40 CFR, 141.155. Further, the system certifies that the information contained in the report is correct and consistent with the compliance monitoring data previously submitted to the primary agency. Certified by: Signature Name: Susan Kimball Title: OPWA Chair Phone: (91 8) 376-1500 Xeturn a copy of your Water Quality Report ., n`dthe si... ned Certiricate a � v fC To the following address: Water Quality Reports Water Quality Division Department of Environmental Quality P.O. Box 1677 Oklahoma City, OK 73101-1677 M M- I TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM- SHERRY BISHOP FINANCE DIR-EcrOR SUBJECT: RESOLUTION NO. 2004-06 FISCAL YEAR 2004-2005 BUDGET DATE: June 11, 2004 Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 27, 2004, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 1, 2004. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget by resolution. OPWA Resolution No. 2004- 06 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. IBC -1 lkvilk/ ► `I? The staff recommends Trustee approval of Resolution No. 2004-06 adopting a fiscal year 2004® 2005 budget for the OPWA. Resolution No. 2004-06 OPWA RESOLUTION NO. 2004-06 AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE WHEREAS. It is the intent of the Owasso Public Works Authority to adopt an operating budget for fiscal year 20042005; and WHEREAS-. The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS. Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, O O , ,,, PUBLIC WORKS THAT: The revenues, expenditures and transfers as shown shall be appropriated: Revenue and Fund Transfers in $16,872,500 Personal Services Expenditures $1,436,865 Material & Supplies Expenditures $2,459,150 Other Services & Charges Expenditures $742,570 Capital Outlay Expenditures $352,575 Debt Service Expenditures $4,503,240 Fund Transfer Expenditures $7,390,000 THAT: The effective date of this Resolution shall be July 1, 2004. APPROVED AND ADOPTED this 15`h day of June, 2004 by the Trustees of the Owasso Public Works Authority. Susan Kimball, Chairperson rv111W1 Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Ronald D. Cates, Authority Attorney