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Home My WebLink About2004.08.17_OPWA AgendaWTW W 5 = UAIJ U � I a I am TYPE OF MEETING: Regular DATE: August 179 2004 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the Cit,, Clerk and posted at City Hall at 5:00 p.m. on Thursday, August 12, 2004. h41 -11 _Lt `fiiliann M. Stevens, Adminis'trative Assistant I Call to Order Chairman Kimball 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of the August 39 2004 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B HAAgendas\0PWAU004\081704.doc Owasso Public Works Authority August 17, 2004 Page 2 5. Consideration and appropriate action relating to a request for Trustee approval of a sanitary sewer payback agreement with Tyann Development Co, Inc. Mr. Cates Attachment #5 Staff will recommend Trustee approval of a sanitary sewer payback agreement for a 11 completed sanitary sewer extension servicing IL-lic properties on the cast side of the U& Highway 169 between E. 66'h Street North and E. 76th Street North. 6. Report fi-orn OPWA Manager. 7. Report from OPWA Attorney. it. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) H \Agendas\OPWA\2004\091704.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 3, 2004 The Owasso Public Works Authority met in regular session on Tuesday, August 3, 2004 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, July 30, 2004. ITEM 1. CALL TO ORDER Chairman Kimball called the meeting to order at 7:15 p.m. The flag salute was held during the City Council meeting preceding this meeting. PRESENT Susan Kimball, Chair Craig Thoendel, Vice Chair Steve Cataudella, Trustee Brent Colgan, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Ronald Cates, Authority Attorney ABSENT Gary Cochran, Trustee YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4-0. Owasso Public Works Authority None None ITEM 7. NEW BUSINESS RMITS, ITEM 8. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Colgan, to adjourn. YEA: Colgan, Cataudella, Kimball, Thoendel NAY: None Motion carried 4-0 and the meeting was adjourned at 7:16 p.m. Pat Fry, Minute Clerk 2 Atigust 3, 2004 Susan Kimball, Chair OPWA CLAIMS TO BE PAID 08/17/04 VENDOR DESCRIPTION AMOUNT WEHMEYER, JAMIE REIMBURSEMENT 22.00 REFUND TOTAL 22.00 WAL -MART COMMUNITY MAINT SUPPLIES 55.29 LOWES COMPANIES REPAIR /MAINT SUPPLIES 37.36 LOPEZ IRRIGATION & LAWN LAWN SERVICE 964.00 CULLIGAN OF TULSA WATER 29.39 FEDEX POSTAGE 32.36 SOUTHWESTERN BELL 06/04 PLEXAR 13.10 TREASURER PETTY CASH EMPLOYEE RECOGNITION 147.51 OK MUNICIPAL LEAGUE SUBSCRIPTION 15.00 ADMINISTRATION DEPT TOTAL 1,294.01 ALL COPY SUPPLIES PRINTER TONER 62.50 OLINGHOUSE, DAVID R. METER READINGS 494.70 DINKINS, TYRONE METER READINGS 459.00 CAMPBELL, PETER METER READINGS 300.30 METER, MARK METER READINGS 490.50 MCLAURIN, OSCAR METER READINGS 123.30 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 968.26 UTILITY( BILLING DEPT TOTAL 2,898.56 WATER PRODUCTS METER SET MATERIALS 539.71 TREASURER PETTY CASH MAINT SUPPLIES 12.09 GEORGE & GEORGE SAFETY UNIFORM /PROTECTIVE CLOTHING 81.03 UNIFIRST CORPORATION UNIFORM RENTAL 117.56 WATER PRODUCTS REPAIR SUPPLIES 1,024.99 WAL -MART COMMUNITY MAINT SUPPLIES 85.52 LOWES COMPANIES REPAIR/MAINT SUPPLIES 52.70 WATER PRODUCTS REPAIR/MAINT SUPPLIES 5,582.00 WATER PRODUCTS METER EQUIPMENT 10,926.00 LOPEZ IRRIGATION & LAWN SOAKER HOSES 163.36 FUELMAN FUEL 799.39 LOWES COMPANIES SMALL TOOLS 15.04 TREASURER PETTY CASH FILM DEVELOPING 9.99 METROCALL 07/04 USE 43.39 SOUTHWESTERN BELL NON - PLEXAR 76.20 WATER DEPT TOTAL 19,528.97 WAL ®MART COMMUNITY MAINT SUPPLIES 23.00 CIBA SPECIALTY CHEMICALS CORP CHEMICALS 2,288.00 GEORGE & GEORGE SAFETY UNIFORM /PROTECTIVE CLOTHING 81.03 UNIFIRST CORPORATION UNIFORM RENTAL 123.20 BAUMAN INSTRUMENT CORP SERVICE CALL 336.10 FUELMAN FUEL 119.80 ATWOODS SMALL TOOLS 5.43 GREEN COUNTRY TESTING AMMONIA TESTING 40.00 VENDOR DESCRIPTION AMOUNT METROCALL 07/04 USE 7.12 SOUTHWESTERN BELL 06/04 PLEXAR 9.67 NORTH CENTRAL LABORATORIES METER /PROBE 1,748.00 WW TREATMENT PLANT DEPT TOTAL 4,781.35 WAL -MART COMMUNITY MAINT SUPPLIES 28.82 ATWOODS MAINT SUPPLIES 55.88 GEORGE & GEORGE SAFETY UNIFORM /PROTECTIVE CLOTHING 81.03 UNIFIRST CORPORATION UNIFORM RENTAL 164.20 FUELMAN FUEL 352.49 METROCALL 07/04 USE 49.84 SOUTHWESTERN BELL NON- PLEXAR 52.61 SOUTHWESTERN BELL NON-PLEXAR 45.57 SOUTHWESTERN BELL NON-PLEXAR 46.23 SOUTHWESTERN BELL NON-PLEXAR 151.80 WASTEWATER DEPT TOTAL 1,028,47 WAL -MART COMMUNITY MAINT SUPPLIES 24.48 GEORGE & GEORGE SAFETY UNIFORM /PROTECTIVE CLOTHING 81.04 UNIFIRST CORPORATION UNIFORM RENTAL 132.60 FUELMAN FUEL 2,120.50 METR ®CALL 07/04 USE 42.72 SOUTHWESTERN BELL 06/04 PLEXAR 0.28 TREASURER PETTY CASH TRUCK RENTAL 200.00 REFUSE DEPT TOTAL 2,601.62 TREASURER PETTY CASH MAINT SUPPLIES 7.81 UNIFIRST CORPORATION UNIFORM RENTAL 27.20 METROCALL 07/04 USE 7.12 RECYCLE DEPT TOTAL 42.13 OPWA OPERATING FUND TOTAL 32,197.11 ®PWA GRAND TOTAL 32,197.11 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE flPPARTMENT 8/7/2004. OV 'I=- RTI M E TOTAL EXPENSES '.OPWA- Administration 0.00 $15,706,88 Utility Billing 16.05 3,816.72 Wastewater 344.73 10,977.82 :WasieWater,Collection,,.-,�.,,��, 7,364.53 Refuse 100.31 7,038.51 -1,585.47 Recycle Center :11,616 TO- THE HONORABLE CHAMMAN AND TRU STEES OWASSO PUBLIC WORKS AUTHORITY FROM: RONALD D. CATES I CITY A TTORNEY SUBJECT: SANITARY SEWER PAYBACK AGREEMENT-TYANN Sanitary sewer service to properties on the east side of U.S. Highway 169 and South of E. 76th Street North was not possible until the later part of 1999 when Tyann constructed a sanitary sewer extension from the west side of the highway. This gravity sanitary sewer line was constructed from a manhole on the northeast corner of the City of Owasso lagoons and extended east and under U.S. Highway 169. The line was constructed along the East Service Road to the north end of the property immediately north and adjacent to Hammco. When QuikTrip relocated, approximately a year later, this sanitary sewer line was extended to serve new and existing property along the south side of E. 76th Street North. Shortly thereafter, Holiday Inn Express connected to the new sewer. The gravity sanitary sewer line was constructed at a total cost of $72,358.75. Please see R & M Pipeline Const., Inc. Invoices 12013 and 12073 attached. A significant portion of the cost to construct the gravity sanitary sewer line was associated with boring the line under U.S. Highway 169. As may be gleaned from a review of Invoice Number 12013 attached, the cost of such boring was $68,382.00. Although this cost was borne in the first phase of construction, extension of the line to serve other property could not have been accomplished without the boring. Therefore, it is considered reasonable to pro-rate reimbursement of the costs paid by Tyann. Any questions that any Trustee(s) might have regarding this matter should be directed to Mr. Ray, Mr. Carr or me. Staff would recommend that the Authority approve the Sanitary Sewer Payback Agreement presented. ATTACHMENTS: 1. Sanitary Sewer Payback Agreement; and 2. R & M Pipeline Const., Inc. Invoices I WAWA' ---------- 'rhat for and in consideration of the terms, covenants and conditions herein set forth, said parties have agreed and hereby agree as follows: ARTICLE I CONSTRUCTION OF SANITARY SEWER Owner has caused to be constructed at Owner's expense an eight-inch (8) interceptor sewer line from an existing sanitary sewer connection point at a collection point on the Western side of U.S. Highway 169 in the vicinity of the existing sewer lagoons, thence Easterly under U.S. Highway 169 to a point on the Eastern side, thence Northerly to a point on the North end of Owner's property (See Exhibit "A" attached). Owner has constructed said sewer lines in accordance with Oklahoma Department of Environmental Quality, Environmental Protection Agency and Owasso Public Works Authority/City of Owasso standards and criteria. The cost of the improvement set forth on Exhibit "A", which constitutes the included area, was Seventy-two Thousand, Three Hundred Fifty-eight and 75/100 ($72,358.75) which shall be recoverable through this payback agreement. Owner shall provide Authority with releases of any labor or materialman lien or, alternatively, a payment bond, having the Authority as co-obligee thereon, in an amount of one hundred per cent (100%) of the improvement cost, as well as a one (1) year Maintenance Bond having the Authority as Obligee thereon, in the amount of One Hundred per cent (100%) of the improvement cost. Owner shall dedicate appropriate easements and provide bills of sale to said sewer lines to the Authority. MK I LKI, A VI I M The Authority and the Owner hereby declare the shaded area on Exhibit "A" hereto as the Sanitary Sewer Payback Area. Such Sewer Payback Area equates to a total of 29.44 acres. M Unless terminated sooner by mutual agreement of the parties or by repayment of the Owner's costs associated with Article 1, without interest thereon, the activities enumerated in this Agreement shall expire ten (10) years from the date of execution below. This agreement shall be binding upon the assigns and successors of the parties hereto and shall not be altered without the express written consent of both parties. N I Dated this ,2,1' X day of Attest: 2004. OWASSO PUBLIC WORKS AUTHORITY Sherry Bishop, Secretary Susan Kimball, Chairman Notary Pur..lic Oki a homa OFFICIAL SEAL MARY OSAGE C OUNTMCCAIN Y COMMISSION #03007434 Comm. Exp. 06-24-2007 ray MNTW� d�axles Helscel, President 76th STREET N I J g 142 A. +J 1,43 A. ,f- &2 7W mm [#AY 1;*;lI I I I j t® 1.73 ACRES 1 5.22 ACRES 2,64 ACRES 1 I� a I 12.9 1 ACRES I I I I I� MW A- +/ I I 0 BOX 4J SAPUEPAY O .r 1 NM 74067" BUM, It �l OWASSO, OK 74055 y :: 383.3• ; ..� � a vv : ::19.00: ® a ® r - TAREMTINGM IL ROAD -1. 110 ®00 - Q,38 0 mv,_.E'.� j TOTAL ®354.00 I I I Z'J/ I -1'j-1 1b; zo 'J10 *ZZ/-rOdO Knfyl L-Ullib I f:UL-; ) I U1, I fl� h14'ut di R & M Pipeline Construction, Inc. P.O. Box 447 Sapulpa, OK 74067-0447 BILL TO TYANN DEVELOPMENT R 0. BOX 397 OWASSO, OKLA. 74055 ATTN; STEVE COMP TON ffiffim, "I Fill) NURNIX-11 wAr- FIT >' M LABOR WATER & SANITARY Page 9 Invoice 7 DATE INVOiCE N T, 10/21/19991 12073 BILL TO TYANN DEVEL OPMENT P. 0. BOX 397 WA O, OKLA, 74055 �ATIT,1, ITEVE COMPTON X501 WNb i MU, I L Ufl if i- I N-SN" I i I i I M ?FREF MIND ffim h-Aut kid Involoce DATE INVOICE 4 10/21/1999 12073 AMOUNT -00 We appreciate your prompt payment. Total $31,820,43 Page 2