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Home My WebLink About2004.09.21_OPWA AgendaTYPE OF MEETING: Regular DATE: September 21, 2004 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City-Clerk and posted at City Hall at 5:00 p.m. on Friday, September 17, 2004. "Juliann M. Stevens, Administrative Assistant V VUWWW I Call to Order Chairman Kimball 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of the September 7, 2004 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-13 H.\Agendas\OPWA\21004\092104 doc Owasso Public Works Authority September 21, 2004 Page 2 5. Consideration and appropriate action relating to a request for Trustee approval of a supplemental appropriation to carryover unexpended funds from the FY 2003-2004 budget to the FY 2004-2005 budget. Ms. Bishop Attachment #5 Staff will recommend Trustee approval of a budget amendment increasing the appropriation in the OPWA Fund, Operating Account by $25,000 and increasing the appropriation in the OPWA Fund, Capital Improvements Account by $105,784. 6. Deport from OPWA Manager. 7. Report from OPWA Attorney. 9. Adjournment. H: \.Agendas \OP W A \2004 \092104. doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 7, 2004 The Owasso Public Works Authority met in regular session on Tuesday, September 7, 2004 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, September 3, 2004. ITEM 1. CALL TOO ER Chairman Kimball called the meeting to order at 7:02 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Susan Kimball, Chair Craig Thoendel, Vice Chair Brent Colgan, Trustee STAFF Rodney J. Ray, Authority Manager Ronald Cates, Authority Attorney ABSENT Steve Cataudella, Trustee Gary Cochran, Trustee ITEM 4. CONSIDERATION AND APPROPRIATE ACTION R-ELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 17, 2004 Regular Meeting. B. Approval of Claims. C. Approval of an amended Sanitary Sewer Payback Agreement between the Owasso Public Works Authority and Tyann Development Co., Inc. providing a correction to Exhibit A, such exhibit illustrating the sewer payback area. Mr. Thoendel moved, seconded by Mr. Colgan, to approve the OPWA Consent Agenda with claims totaling $529,323.41, and payroll claims totaling $52,248.52; and Trustees re-approval of the amended Sanitary Sewer Payback Agreement as stated above. YEA: Colgan, Kimball, Thoendel NAY: None Motion carried 3-0. Owasso Public Worlfs Authority September 7, 2004 None l'I`EM 6, REPORT FROM OPWA ATTORNEY None ITEM 7. NEW BUSINESS Em ITEM 8. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Thoendel, to adjourn. YEA: Colgan, Kimball, Thoendel NAY: None Motion carried 3 ®0 and the meeting was adjourned at 7:03 p.m. Pat Fry, Minute Clerk Is Susan Kimball, Chair OPWA CLAIMS TO BE PAID 09/21104 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DEPOG[TREFUND 50.00 REFUND TOTAL WAL-MART COMMUN|TY MA|NTBUPpL|ES 3.48 SAMS CLUB K8A|NTSUPPL|ES 158.18 AEP/P8O 08/04 USAGE 076.42 OKLAHOMA NATURAL GAS 08/05 USAGE 20.39 IKON OFFICE SOLUTIONS ' COP|ERk8A|NT 89.85 DALE &LEES SERVICE REPA<R/K4A|NTGERV|CE 102�00 TRUGREENLANDCARE LANDSCAPE/K8A|NT 130.00 US CELLULAR CELL PHONE USE 89.90 OKLA TRANSPORTATION AUTHORITY P|KEPA3S PIKE PASS 14.00 ADMINISTRATION DEPT TOTAL 1'614.98 OL|NQHUUSE. DAVID R. METER READINGS 070.85 BALS|GER. KATHLEEN A METER READINGS 150.30 D|NK|NS.TYRONE METER READINGS 511.20 MCLAUR|N,{]SCAR METER READINGS 201.15 MEYER.K8ARK METER READINGS 855.00 CAMPBELL, PETER METER READINGS 284.70 UTILITY BILLING DEPT TOTAL 2'673.00 WATER PRODUCTS METER SET MATERIALS 1.800.65 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 70J0 T-SHIRT EXPRESS CAPS 58.33 UN|F|RSTCORPURAT|ON UN|FORKJS/PROT.CLOTH|NG 51.88 MILL CREEK LUMBER &SUPPLY REPA|R/KAA|NTSUPPL|ES 17.28 MILL CREEK LUMBER &SUPPLY REPA|FVKJA|NTSUPPL|ES 20.07 BROWN FARMS SOD SOD 50.00 WATER PRODUCTS LEAK REPAIRS 541.00 UTILITY SUPPLY HYDRANT REPAIRS 185.00 BLIZZARD TRUCKING TOP SOIL 375.80 OVVAGBOGLASS WINDOW REPLACEMENTS 312.53 CITY GARAGE CITY OF{)VW4SSC) VEH|CLEMA(NT 1.277.24 FUEL/WAN FUEL 794.05 COMMUNICATIONS TECH GROUP NORSTARpH{}NE 161.75 CITY OF TULSA UTILITIES PURCHASED WATER 175.782.68 AEFYPSO 08/04 USAGE 389.59 NATIONAL POWER WASH VEHICLE WASHING 15.00 CITY DFTULSA MA|NT/LEAKDETECT|ON 250.00 EQUIPMENT ONE RENTAL EQUIP 85.00 SOUTHWESTERN BELL NON'PLEXAR 76.20 DEPT OF ENVIRONMENTAL QUALITY WATER WATER LICENSE TEBT-MCG|LL 40.00 ACCURATE TRAINING CENTER TRAINING-DAY 305.00 CDVVGOVERNMENT HARD DRIVES 407.63 BAILEY EQUIPMENT (JU|K CUT SAW 1.055.86 WATER DEPT TOTAL 183'941.30 VENDOR DESCRIPTION AMOUNT CROW BURL|NGAME REPAIR PARTS 51.38 NORTH CENTRAL LABORATORIES LAB SUPPLIES 274.50 VVAL-MART COKXMUNITY MA|NTSUPPL|ES 18.40 SAKXSCLUB SUPPLIES 40.18 C|BA SPECIALTY CHEMICALS CORP CHEMICALS 2.288.00 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 7078 T-SHIRT EXPRESS CAPS 58.33 UN|F|R0TCORPDR&T|ON UN|F0RK8S/PROT. CLOTHING 80.80 BAILEY EQUIPMENT VVEEOEATERPARTS 82.75 PRECISION INDUSTRIES GEARBOX 2.152.05 CITY GARAGE CITY OFOVVASSQ ' VEH|CLEMA|NT 32323 FUELMAN FUEL 24743 ATVVOODS PUNCH/CH|8ELSET 13.95 GREEN COUNTRY TESTING AMMONIA TESTING 20.00 GREEN COUNTRY TESTING AMMONIA TESTING 60.00 AEP/PS0 08/04 USAGE 10.378.80 BRADLEY WELDING AUGER REPAIR 210.00 WW TREATMENT PLANT DEPT TOTAL -------- AJVVODDS NN|NTSUPPL|ES 0.38 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 7070 T-SHIRT EXPRESS CAPS 58.33 UN|F|RSTC0RPDRAT|0N UN|FC}RK8EKPR0T.CLOTH|NG 88.04 CARLTDN'BPJESCOK8PANY COUNTER 31.03 WATER PRODUCTS REPAIR SUPPLIES 14.85 CITY GARAGE CITY OF0VVASSC) VEH|CLEMA|NT 216.20 FUELyNAN FUEL 430.00 AEP/PS[} 08/04 USAGE 3.816.49 OKLAHOMA NATURAL GAS 08/04 USAGE 47.03 NATIONAL POWER WASH VEHICLE WASHING 20.00 SOUTHWESTERN BELL NON-PLEXAR, 151.80 WASTEWATER DEPT TOTAL T,953.07 VVVVQRA|NGER RIVETS 61.00 GEORGE & GEORGE SAFETY SAFETY SUPPLIES 70.70 T-SHIRT EXPRESS CAPS 58.33 UN|F|RSTCORPURAT|ON UN|FORKJS/pROT.CL0TH|N(J 60.30 GELLCO SAFETY SHOES WORK BOOTS-TILLMAN 125.99 CITY GARAGE CITY OFDVVASGO VEHICLE [NA|NT 3.049.14 FUEL/NAN FUEL 2.456.72 NATIONAL POWER WASH VEHICLE WASHING 245.00 REFUSE DEPT TOTAL 7'033.84 UN|F|RSTCORP{JRAT0N UN|F(}RKdS/PROT. CLOTHING 13.00 AEP/PSO 08104 USAGE 94.10 WASTE MANAGEMENT OFTULSA TIPPING FEES 2.590.58 WASTE MANAGEMENT OFTULSA TIPPING FEES 1.476.94 RECYCLE DEPT TOTAL 4,175.32 OPWA GRAND TOTAL 220,727.55 ===== OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE r-�r-PA UE AR1F-MEN'-I- 9/4/2004 OVERTIME TOTAL EXPENSES EXPENSES OPWA 'Administration $15,706.88 Utility Billing 0.00 3,825.22 Wastewater 42.72 10,477.51 Wastewater Colle''ctim 7873 4,503.97 Refuse 123.03 7,757.40 R6c ycto Center 0.00 1,4,50.02 10 ------------- - -------- --- - - - ----- MEMORANDUM TO- HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT. PROPOSED CARRYOVER BUDGET DATE® September 17, 2004 In 19939 the City Council adopted a "Carryover Budget Policy." Each year since then, the City Council has approved a "carryover" supplemental appropriation. A "carryover" budget is a concept wherein a department's budgeted, but unexpended, funds from one fiscal year may be re- budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to encourage economy and efficiency in the use of public funds. Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's control and "justify" an increasing level of appropriations in subsequent fiscal years. In using this traditional philosophy, efforts to be efficient and save money often are "rewarded" by a reduction in future budgets. The carryover budget promotes a philosophy of `save and invest it" rather than "spend it or lose it." Managers who save money from last year's budget have been rewarded by the possibility of a carryover appropriation to the new fiscal year budget. Last year, due to the decline in sales tax revenues the carryover requests were restricted to projects in progress at the fiscal year end. This year, two requests in the OPWA Fund are recommended for approval as part of the carryover budget appropriation. The OPWA Capital Improvement Account has a contract for the wastewater master plan that was in progress at the end of the year and should be carried over to the fiscal year 2005 budget. There is also a request for a carryover budget in the OPWA Operating Account. Staff recommends OPWA Trustee approval of a budget amendment increasing the appropriation in the OPWA Fund, Operating Account by $25,000 and increasing the appropriation in the OPWA Fund, Capital Improvements Account by $105,784. ATTACHMENT: OPWA Schedule of Budget Carryover Recommendations OPWA Schedule of Carryover Budget Recommendations September 14, 2004 OPWA Fund Totals WA Operating Fund 25,000 OPWA Capital Improvement Fund 105,784 Description Personal services Wastewater Master Plan contract 130,734 Total Carryover Budget Requests