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Home My WebLink About2004.11.02_City Council Agenda PUBLIC NOTICE OF THE MEETING OF THE OW ASSO CITY COUNCIL TYPE OF MEETING: DATE: TIME: PLACE: Regular November 2, 2004 6:30 p.m. Council Chambers, Old Central Building 109 N. Birch LONNY FISHER Notice and agenda filed in the office of the City Clerk and posted at City Hall 5 :00 p.m. on Friday, October 29, 2004. AGENDA 1. Call to Order Mayor Kimball 2. Invocation Bruce McCarty, Owasso First Assembly of God 3. Flag Salute 4. Roll Call H:lAgendas\Council\2004\ I J 0204.doc Owasso City Council November 2, 2004 Page 2 5. Mayor's Presentation Mayor Kimball Mayor Kimball will read a citation honoring the community service of Owasso resident, Roger Voss. 6. Mayor's Presentation Mayor Kimball Mayor Kimball will make a presentation to Marty Cooper and the Wal-Mart "Safe Neighborhoods Grant" program for their recent contribution to the City of Owasso Police and Fire Departments. 7. Presentation of the Character Trait of Gratefulness, followed by a public Service Announcement. Bruce McCarty, Senior Pastor, Owasso First Assembly of God 8. Presentation of Employee of the Month Mr. Ray Mr. will introduce the Employee of the Month for November 2004. H:lAgendaslCouncil\2004lJ 10204.doc Owasso City Council November 2, 2004 Page 3 9. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the October 11, 2004 Special Meeting and the October 19, 2004 Regular Meeting. Attachment # 9-A B. Approval of Claims. Attachment # 9- B C. Action relating to Council approval to increase AFIS fees collected by the City of Owasso on all criminal misdemeanor and traffic violations resulting in an adjudication of guilt or a finding that results in a suspended or deferred sentence. This increase in fees collected is pursuant to Senate Bill 1542, signed by Governor Brad Hemy on March 28, 2004. Attachment # 9-C Staff will recommend Council approve an increase current AFIS fees collected by the Owasso Municipal Court in the amount of $2.00, resulting in an increased total amount of administrative fees collected by the court to $34.00, and has placed this item on the consent agenda due to the mandatory increase directed by the Senate Bill 1542 D. Action relating to a request for Council acceptance of the Dirty Dawg Mini Storage water system, sanitary sewer system, and storm water drainage system. Attachment # 9-D Staff will recommend Council accept the Chelsea Park sanitary sewer system. Eo Action relating to Council approval of Ordinance No. 797, an ordinance approving the annexation request of Hemy Penix, as made in application number OA 04-07, and providing for the annexation of approximately 9.274 acres, more or less, generally located at the southeast comer of E. 76th Street North and N. 1291h East Avenue, and repealing all ordinances or parts of ordinances in conflict herewith. Attachment # 9-E Staff will recommend Council approval of Ordinance No. 797 and has placed this item in the consent section of this agenda based on Council action taken October 19, 2004 to approve the rezoning request. H:lAgendaslCouncil1200411 J 0204.doc Owasso City Council November 2, 2004 Page 4 F. Action relating to Council approval of Ordinance No. 798, an ordinance approving the annexation request from Owasso Land Trust, as made in application number OA 04- 08, and providing for the annexation of approximately 30 acres, more or less, generally located Y2 mile south of E. 116th Street NOlih on the east side ofN. Garnett Road, and repealing all ordinances or parts of ordinances in conflict herewith. Attachment # 9-F Staff will recommend Council approval of Ordinance No. 798 and has placed this item in the consent section of this agenda based on Council action taken October 19, 2004 to approve the rezoning request. 10. Citizen request to address the City Council regarding stormwater drainage issues in the Silver Creek Addition. IZenneth Yates Attachment #10 Mr. Kenneth Yates has requested to address the City Council regarding stOlmwater drainage issues in the Silver Creek Addition. 11. Consideration and appropriate action relating to a request for Council confirmation of a nomination by the Mayor to serve as a Trustee on the Metropolitan Environmental Trust Authority. Mayor Kimball Attachment #11 Mayor Kimball will present Ana Stagg, Owasso Public Works Director, as a nomination for appointment to the Metropolitan Environmental Trust Authority and will ask for Council confirmation of this appointment. H:\AgcndasICounciI12004IJ I0204.doc Owasso City Council November 2, 2004 Page 5 12. Consideration and appropriate action relating to a request for Council approval of a final plat for Renaissance Center from Ed Long. The subject property is located in the southeast corner ofE. 86th St. N. and N. 13ih E. Ave., containing approximately 3.264 acres, more or less. Mr. Cuthbertson Attachment #12 Staff will recommend Council approval of the Renaissance Center Final Plat. 13. Consideration and appropriate action relating to a request for Council acceptance of a Community Development Block Grant (CDBG) in the amount of $66,450 for the purpose of constructing a handicapped accessible restroom and sidewalk access to the Owasso Skate Park. Mr. Wiles Attachment #13 Staff will recommend Council acceptance of the CDBG grant award through the Oklahoma Department of Commerce Small Cities Set Aside program in the amount of $66,450. 14. Consideration and appropriate action relating to a request for Council approval to award a construction bid for the FY 2003 CDBG Sidewalk Rehabilitation Project. Ms. Stagg Attachment #14 Staff will recommend Council award the construction contract for the FY 2003 Sidewalk Rehabilitation Project to AP AC-Oklahoma, Inc. of Tulsa, Oklahoma in the amount of $133,371. H:\Agendas\Council\2004\J I0204.doc Owasso City Council November 2, 2004 Page 6 15. Report from City Manager. 16. Report from City Attorney. 17. Report from City Councilors. 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 19. Adjournment. H:IAgendaslCouncil1200411 J 0204.doc OW ASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Monday, October 11, 2004 The Owasso City Council met in a special meeting on Monday, October 11, 2004 in the Lower Level Conference Room at Owasso City Hall, 111 N. Main Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 PM on Thursday, October 7, 2004. ITEM 1: CALL TO ORDER. Mayor Kimball called the meeting to order at6:10 PM. PRESENT Susan Kimball, Mayor Craig Thoendel, Vice Mayor Steve Cataudella, Councilor Brent Colgan, Councilor Gary Cochran, Councilor OTHERS PRESENT Representative John Smaligo, Jr Senator Randy Brogdon A quorum was declared present. ITEM 2: DISCUSSION RELATING TO LEGISLATIVE ISSUES Senator Randy Brogdon and Representative John Smaligo, Jr were present and provided attendees with an overview of the upcoming legislative session. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. ANNEXATION (2) B. FINAL PLAT (2) C. NATIONAL STEAK AND POULTRY CDBG GRANT FOR PARKING AND DRAINAGE IMPROVEMENTS Mr. Wiles addressed each item. It was explained that items would be fOlwarded to the City Council for action at the October 19, 2004 regular meeting. Owasso City Council October 11, 2004 ITEM 4: CITY MANAGER ITEMS A. DISCUSSION RELATING TO FINAL PAYMENT AND ACCEPTANCE OF THE E 86TH STREET NORTH STREET IMPROVEMENT PROJECT. B. DISCUSSION RELATING TO THE 76TH STREET FIRE STATION REMODEL. Mr. Ray presented the items and discussion was conducted. No action on any of the above items was taken. ITEM 6: ADJOURNMENT Councilor Cochran moved to adjourn the meeting, seconded by Councilor Colgan. The motion carried and the meeting was adjourned at 8:45 PM. AYE: Kimball, Thoendel, Cochran, Colgan, Cataudella NAY: None Susan Kimball, Mayor 2 ow ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 19, 2004 The Owasso City Council met in regular session on Tuesday, October 19, 2004 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 15, 2004. ITEM 1. CALL TO ORDER The meeting was called to order at 6:32 p.m. ITEM 2. INVOCATION The invocation was offered by Glenn Krispense, Youth Pastor at Westport Mennonite Brethren Church. ITEM 3. FLAG SALUTE Councilor Gary Cochran led the flag salute. ITEM 4. ROLL CALL PRESENT Susan Kimball, Mayor Steve Cataudella, Councilor Gary Cochran, Councilor Brent Colgan, Councilor ABSENT Craig Thoendel, Vice Mayor A quorum was declared present. STAFF Rodney 1. Ray, City Manager Ronald Cates, City Attorney ITEM 5. READING OF MAYOR'S PROCLAMATION Mayor Kimball presented to Trish Houser, Connie Douglas and Lynn Lopez, representing the Owasso Business and Professional Women's Club, a proclamation declaring October 15 - 23 Business and Professional Women's Week. Owasso City Council October 19, 2004 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 5, 2004 Regular Meeting B. Approval of Claims C. Action relating to a request for approval of an application for early retirement. D. Action relating to a request for Council authorization to designate the Mayor as the certifying official, under the National Environmental Policy Act, to assume overall responsibility for the environmental review process relating to the National Steak and Poultry CDBG Grant for the constmction of drainage and parking improvements. E. Action relating to a request for Council approval of a document prepared by INCOG finding no significant impact on the environment as a result of the CDBG Sidewalk Improvement Program, and authorization of the Mayor to execute the Certification of Continued Environmental Compliance. F. Action relating to a request for Council authorization of the Mayor to execute the Environmental Certificate and the Request for Release of Funds as required by the CDBG Grant process. G. Action relating to a request for Council adoption of an Antidisplacement Plan for the Sidewalk Improvement Program and authorization of the Mayor to execute all necessary documents. H. Action relating to a request for Council acceptance of the Chelsea Park sanitary sewer system. 1. Action relating to a request for Council acceptance of the Preston Lakes III sanitary sewer system. 1. Action relating to a request for Council acceptance ofthe Longford of Owasso I streets, stOlID water drainage, and sanitary sewer systems. Action relating to a request for Council acceptance of the Walgreen's water line extension. Action relating to Council acceptance of a conveyance from Kaiser-Francis, et ai, of real property needed for right-of-way purposes in connection with the East 86th Street North widening project. 2 Owasso City Council October J 9, 2004 Mr. Cochran moved, seconded by Mr. Cataudella, to approve the Consent Agenda with claims totaling $326,121.42 (including an addendum to claims list totaling $102,836.26), and payroll claims totaling $267,736.38. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE OW ASSO MEDICAL CAMPUS FINAL PLAT FROM THE HASKELL COMPANY. THE SUBJECT PROPERTY IS LOCATED APPROXIMATELY .3 MILES NORTHWEST OF THE INTERSECTION OF EAST 96TH STREET NORTH AND NORTH 129TH EAST AVENUE. Mr. Cuthbertson presented the item. Ms. Mary Huff addressed the Council with concerns regarding this item. Mr. Jason Bray also briefly addressed the Council. Mr. Cataudella moved, seconded by Mr. Cochran, for Council approval of the Owasso Medical Campus final plat contingent upon the successful execution of the Technical Advisory Committee conditions and the additional Planning Commission condition. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 04- 07 FROM HENRY PENIX. THE SUBJECT PROPERTY IS LOCATED AT THE SOUTHEAST CORNER OF NORTI--I 137TH EAST AVENUE AND EAST 86TH STREET NORTH. Mr. Cuthbertson presented the item. Mr. Cochran moved, seconded by Mr. Colgan, for Council approval of OA 04-07 to annex subject property into the city limits of Owasso. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. 3 Owasso City Council October 19, 2004 ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 04- 08 FROM OW ASSO LAND TRUST, A REQUEST FOR THE ANNEXATION OF APPROXIMATEL Y 30 ACRES, MORE OR LESS. THE SUBJECT PROPERTY IS LOCATED Y2 MILE SOUTH OF EAST l16TH STREET NORTH ON THE EAST SIDE OF NORTH GARNETT ROAD. Mr. Cuthbertson presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of OA 04-08 to annex subject propeliy into the city limits of Owasso. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF A DONATION FROM THE WAL-MART FOUNDATION, AND THE APPROVAL OF A SUPPLEMENTAL APPROPRATION. Mr. Rooney presented the item. Mr. Cochran moved, seconded by Mr. Cataudella, for Council acceptance of the donation from the Wal-Mart Foundation and the approval of a supplemental appropriation in the General Fund. The supplemental appropriation would increase revenues by $3,000, as well as increase the Police Depmiment and Fire Department expenditures by $1,500 each. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion canied 4-0. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO APPROVAL OF AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A CONTRACT FOR PROPERTY CASUALTY IN AN AMOUNT NOT TO EXCEED $36,430.00. Mr. Rooney presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval to auth0l1ze the City Manager to enter into a contract as stated above. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion canied 4-0. 4 Owasso City Council October 19, 2004 ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO A WARD A RENOVATION CONTRACT FOR FIRE STATION #2, LOCATED ON EAST 76TH STREET NORTH. Mr. Fisher presented the item. Mr. Cochran moved, seconded by Mr. Colgan, for Council to award the renovation contract for Fire Station #2 to Barton Construction of Tulsa, Oklahoma in the amount of$127,454.00. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A CHANGE ORDER TO THE CONTRACT FOR THE EAST 86TH STREET NORTH IMPROVEMENT PROJECT, ACCEPTANCE OF THE COMPLETED CONSTRUCTION, AND AUTHORIZATION OF THE FINAL PAYMENT. Ms. Stagg presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Council , th 1) approval of Change order Number 3 to the contract for East 86 Street North Improvements (North 129th East Avenue to North 145th East Avenue) with BECCO Contractors, Inc. in the amount of $43,307.66 and a revised contract total amount of $2,660,512.64; and 2) acceptance of the East 86th Street North Improvements (North 129th East Avenue to North 145th East Avenue) and authorization for final payment to BECCO Contractors, Inc. in the amount of $228,050.28. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A CONSTRUCTION CONTRACT FOR PHASE II DRAINAGE IMPROVEMENTS AT THE FAIRWAYS AT BAILEY RANCH. Mr. Nurre presented the item. Mr. Cataudella moved, seconded by Mr. Cocm:an, for Council to award the contract for the Fairways Drainage Improvements - Phase II to Cherokee Builders, Inc. (Tulsa, OK) in the amount of$114,507.25. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. 5 Owasso City Council October 19, 2004 ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A CONSTRUCTION CONTRACT FOR THE FY 2004-2005 STREET IMPROVEMENT PROJECTS. Mr. Nurre presented the item. Mr. Cataudella moved, seconded by Mr. Cochran, for Council to award the FY04-05 Street Repair contract to Magnum Construction, Inc. of Broken Arrow, Oklahoma in the amount of $1 00,570.00. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. ITEM 16. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2004-20, A RESOLUTION AUTHORIZING AN INVESTMENT IN A REVENUE ANTICIP ATION NOTE OF THE OW ASSO ECONOMIC DEVELOPMENT AUTHORITY, APPROVING A LOAN AGREEMENT, AND APPROVING RELATING DOCUMENTS. Mr. Ray requested this item be stricken from the Agenda. ITEM 17. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2004-21, A RESOLUTION AUTHORIZING THE INSTITUTION AND PROSECUTION OF CONDEMNATION PROCEEDINGS TO SECURE PERMANENT RIGHT-OF- WAY FOR THE EAST 96TH STREET NORTH AND NORTH GARNETT ROAD IMPROVEMENT PROJECT. Mr. Ray presented the item. Mr. Cataudella moved, seconded by Mr. Cochran, for Council to adopt Resolution No. 2004-21. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion carried 4-0. 6 Owasso City Council October J 9, 2004 ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ADOPTION OF RESOLUTION NO. 2004-22, A RESOLUTION APPROVING THE OW ASSO PUBLIC WORKS AUTHORITY INCURRENCE OF AN OBLIGATION TO SF MARKETPLACE INVESTORS, LTD. AND ENTERING INTO AN INFRASTRUCTURE IMPROVEMENTS AGREEMENT. Mr. Hayes presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Council approval of Resolution No. 2004-22, approving an Infrastructure Improvement Agreement between the Owasso Public Works Authority and SF Marketplace Investors, LTD. and authorizing the Mayor to execute documents relating to the agreement. YEA: Cataudella, Cochran, Colgan, Kimball NA Y: None Motion calTied 4-0. ITEM 19. REPORT FROM CITY MANAGER Mr. Ray said each Councilor had been given a draft copy of the 'Engineering Design Criteria, Constmction Standards and Standard Details' along with a Transmittal Memorandum explaining what Public Works' plan is for its use. Mr. Ray also updated the Council on the water supply situation with City of Tulsa. Mr. Ray advised the Council he had received a memorandum from the Owasso City Clerk advising him that, based on the Opinion of the City Attorney regarding a recently prefiled Initiative Petition, said Petition was legally insufficient for submission to the qualified electors because of its subject matter, the amendatory rezoning of real property. All petitioners would be notified by certified mail ofthe City Attorney's Opinion. ITEM 20. REPORT FROM CITY ATTORNEY None ITEM 21. REPORT FROM CITY COUNCILORS Mayor Kimball invited all to the annual Fall Harvest Festival sponsored by the City Parks Department on October 29 & 30. 7 Owasso City Council ITEM 22. NEW BUSINESS None ITEM 23. ADJOURNMENT Mr. Cochran moved, seconded by Mr. Colgan, to adjourn. YEA: Cataudella, Cochran, Colgan, Kimball NAY: None Motion cmried 4-0 and the meeting was adjourned at 7:34 p.m. October 19, 2004 Pat Fry, Minute Clerk 8 Susan Kimball, Mayor CITY OF OWASSO CLAIMS TO BE PAID 11/02/04 VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DEPOSIT REFUND 20.00 REFUND TOTAL 20.00 COKESBURY BOOKS JUDICIAL ROBE 275.00 BAILEY, MATT BAILIFF DUTIES 240.00 OK MUNICIPAL LEAGUE CON FERENCE-JACKSON/FOWLER 190.00 TREASURER PETTY CASH MILEAGE-JACKSON 106.92 MUNICIPAL COURT DEPT TOTAL 811.92 TREASURER PETTY CASH CITY MGR EXPENSES 150.61 TREASURER PETTY CASH MEETING EXPENSES 159.80 OFFICE DEPOT OFFICE SUPPLIES 161.29 TREASURER PETTY CASH FUEL 30.00 TREASURER PETTY CASH MEETING EXPENSE 7.00 RONALD D CATES MILEAGE REIMBURSEMENT 47.20 CONNORS STATE COLLEGE SEMINAR 720.00 LUDGERS CATERING MEETING EXPENSES 117.24 TREASURER PETTY CASH LICENSE TAGS 27.00 WAL-MART COMMUNITY CERTIFICATE 19.92 MANAGERIAL DEPT TOTAL 1,440.06 UNITED LINEN BUNDLE LAUNDRY 14.00 A N Z SIGNS BANNERS 1,430.00 NEIGHBOR NEWSPAPER EMPLOYMENT ADS 44.00 WORLD PUBLISHING COMPANY EMPLOYMENT ADS 103.34 WORLD PUBLISHING COMPANY EMPLOYMENT ADS 79.82 HUMAN RESOURCES DEPT TOTAL 1,671.16 OFFICE DEPOT OFFICE SUPPLIES 48.47 ETHICS COMMISSION CANDIDATE FORMS 50.00 EXECUTIVE COFFEE SERVICES SUPPLIES 139.90 INCOG MGMT ASSISTANCE-CDBG 498.31 SOUTHWESTERN BELL 09/04 PLEXAR 241 .80 SOUTHWESTERN BELL 08/04 PLEXAR 356.46 SOUTHWESTERN BELL 08/04 USE 37.93 SOUTHWESTERN BELL 09/04 USE 38.87 SOUTHWESTERN BELL PHONE USE 888.75 OK MUNICIPAL LEAGUE LABOR RELATIONS PROGRAM 550.00 INCOG LEGISLATIVE ASSESSMENT 625.00 TULSA COUNTY CLERK FILING FEES 60.00 GENERAL GOVERNMENT DEPT TOTAL 3,535.49 OFFICE DEPOT OFFICE SUPPLIES 56.37 WAL-MART COMMUNITY MAINT SUPPLIES 14.97 NEIGHBOR NEWSPAPER REZONING NOTICE 159.50 BUNYARD, DENNIS ABATEMENT MOWING 160.00 TULSA COUNTY CLERK FILING FEES-LIENS 65.00 TREASURER PETTY CASH MEETING EXPENSE 7.00 VENDOR DESCRIPTION AMOUNT INCOG MEMBERSHIP DUES FY 04/05 3,665.25 COMMUNITY DEVELOPMENT DEPT TOTAL 4,128.09 CARTEGRAPH SYSTEMS SOFTWARE 1,000.00 ENGINEERING DEPT TOTAL 1,000.00 WAL-MART COMMUNITY CANNED AIR 3.97 DELL MARKETING DLT TAPES 151.20 AT&T WIRELESS CELL PHONE USE-HOUGHTON 36.47 HOLIDAY INN-NORMAN LODGI NG-WI LLSON/HOUGHTON 110.00 TREASURER PETTY CASH MILEAGE-WILLSON 109.14 WAL-MART COMMUNITY USR WIRELESS ROUTER 74.00 INFORMATION SYSTEMS DEPT TOTAL 484.78 OFFICE DEPOT OFFICE SUPPLIES 29.97 WAL-MART COMMUNITY MAINT SUPPLIES 15.01 BAILEY EQUIPMENT REPAIR/MAINT SUPPLIES 8.37 LOWES COMPANIES REPAIR SUPPLIES 213.34 OKLAHOMA LIGHTING DISTRIBUTORS MAINT SUPPLIES 53.85 LOCKE SUPPLY TRANSFORMER-OLD CENTRAL 6.10 UNIFIRST CORPORATION UNIFORM RENTAL 64.16 WAL-MART COMMUNITY VEHICLE MAINT 85.85 REDLEE JANITORIAL SERVICES 163.97 COX COMMUNICATIONS HIGH SPEED INTERNET 69.95 TREASURER PETTY CASH DOC LUNCHES 91.02 DISTRICT II PROB COMMUNITY CORRECTIONS DOC WORKER PROGRAM 346.15 AT&T WIRELESS PHONE USE 31.17 SOUTHWESTERN BELL 09/04 PLEXAR 133.53 SOUTHWESTERN BELL 08/04 PLEXAR 133.53 SOUTHWESTERN BELL 08/04 USE 0.32 SUPPORT SERVICES DEPT TOTAL 1,446.29 VERDIGRIS VALLEY ELECTRIC CEMETERY USAGE 39.20 CEMETERY DEPT TOTAL 39.20 OFFICE DEPOT OFFICE SUPPLIES 102.94 PATROL TECHNOLOGY OC SPRAY 110.00 PATROL TECHNOLOGY BODY ARMOR 460.00 PATROL TECHNOLOGY UN I FORM/BADGES/RAI NCOA T 526.10 SCOTT MEDICAL CLINIC V ACCINA TIONS 130.00 TULSA REGIONAL MED CTR BLOOD TEST 25.00 SOUTHWESTERN BELL 09/04 PLEXAR 39.86 SOUTHWESTERN BELL 08/04 PLEXN< 39.85 SOUTHWESTERN BELL 08/04 USE 36.44 SOUTHWESTERN BELL 09/04 USE 37.75 AT&T WIRELESS PHONE USE-DEPUTY CHIEF 49.17 SOUTHWESTERN BELL PHONE USE 888.76 I<ANSAS CITY METRO TACTICAL TRAI NING-JOBE/P ARSLEY 250.00 OK ASSOC CHIEFS OF POLICE CONFERENCE- YANCEY 150.00 COMFORT INN & SUITES LODGING-BARNES 154.52 TREASURER PETTY CASH PER DIEM-HIBBERT 84.00 VENDOR DESCRIPTION AMOUNT SUPER 8 MOTEL LODGING-JOBE/PARSLEY 276.00 MOTOROLA RADIO EQUIPMENT/PROGRAMMING 932.22 JOE COOPER FORD 2005 FORD CROWN VICTORIA 20,553.00 POLICE DEPT TOTAL 24,845.61 ONYX CORPORATION PRINTER CARTRIDGES 281.80 RADIO SHACK PHONE REPAIR PARTS 19.86 COLE INFORMATION SERVICES METROSEARCH UPDATE 528.70 FICKLIN, TIM W. PHD MMPI 50.00 IPMA WRITTEN TESTS 117.70 TREASURER PETTY CASH JAIL TRAINING 50.00 APCO MEMBERSHIP DUES-ALLEN 80.00 POLICE COMMUNICATIONS DEPT TOTAL 1,128.06 HILLS PET NUTRITION SHELTER SUPPLIES 241.25 STRATHE VETERINARY VET SERVICES 108.70 STRATHE VETERINARY EUTHANASIA SERVICE 20.00 ASSOCIATED PARTS & SUPPLY GASKET 43.69 SOUTHWESTERN BELL 09/04 PLEXAR 48.88 SOUTHWESTERN BELL 08/04 PLEXAR 39.88 SOUTHWESTERN BELL 08/04 USE 1.64 SOUTHWESTERN BELL 09/04 USE 4.17 NATIONAL ANIMAL CONTROL ASSOC MEMBERSHIP RENEWAL-HOPKINS 35.00 A N Z SIGNS SIGNAGE 30.00 ANIMAL CONTROL DEPT TOTAL 573.21 OFFICE DEPOT OFFICE SUPPLIES 114.63 WAL-MART COMMUNITY REPAIR/MAl NT SUPPLIES 98.59 WAL-MARTCOMMUNITY MAl NT SUPPLIES 1.34 CROW BURLINGAME PARTS 448.55 CHEROKEE HOSE & SUPPLY VALVE 25.75 OKLAHOMA NATURAL GAS 09/04 USAGE 137.83 BMI SYSTEMS COPIER RENTALlMAINT 210.75 SOUTHWESTERN BELL 09/04 PLEXAR 171.10 SOUTHWESTERN BELL 08/04 PLEXAR 171.10 SOUTHWESTERN BELL 08/04 USE 11.87 SOUTHWESTERN BELL 09/04 USE 14.65 DEMAURO, KRIS PER DIEM 56.00 WAL-MART COMMUNITY FLAG CEREMONY 235.76 MUSI<OGEE GRANITE & MARBLE FLAG POLE 1,600.00 FIRE DEPT TOTAL ~~ 3,297.92 OFFICE DEPOT SOFTWARE 196.79 VERDIGRIS V ALLEY ELECTRIC CIVIL DEFENSE USAGE 27.76 SOUTHWESTERN BELL 09/04 PLEXAR 19.92 SOUTHWESTERN BELL 08/04 PLEXAR 19.92 OFFICE DEPOT OFFICE SUPPLIES 147.49 EMERGENCY PREPAREDNESS DEPT TOTAL .88 MILL CREEK LUMBER & SUPPLY LUMBER 9.43 A & A MATERIALS ASPHALT 131.80 VENDOR DESCRIPTION AMOUNT RAINBOW CONCRETE CONCRETE 213.00 BINGHAM TRUCKING CHEMICALS 4,041.37 GEORGE & GEORGE SAFETY UNIFORMS/PROT CLOTHING 25.86 UNIFIRST CORPORATION UNIFORMS/PROT CLOTHING 25.65 GELLCO SAFETY SHOES BOOTS-CARR I ER 125.99 A TWOODS BITS/LOCKS 34.78 CROW BURLINGAME BIT SOCKET 2.90 A TWOODS CHOP SAW 169.00 LOWES COMPANIES HAMMER DRILL 349.00 SIGNAL TEK TRAFFIC CONTROL MAINT 250.00 SIGNAL TEK TRAFFIC CONTROL MAINT 82.50 ADVANCED WARNING RENTALS 44.00 US CELLULAR CELL PHONE USE 51.78 SOUTHWESTERN BELL 09/04 PLEXAR 23.92 SOUTHWESTERN BELL 08/04 PLEXAR 23.92 STREETS DEPT TOTAL 5,604.90 CROW BURLINGAME MAINT SUPPLIES 6.18 BAILEY EQUIPMENT CHAIN 21.12 RAINBOW CONCRETE CONCRETE 504.00 LOWES COMPANIES HOOKS/FILTER 40.92 TULSA NEW HOLLAND SICKLE BAR PARTS 103.27 GEORGE & GEORGE SAFETY UNIFORMS/PROT CLOTHING 25.86 UNIFIRST CORPORATION UNIFORMS/PROT CLOTHING 16.57 MILL CREEK LUMBER & SUPPLY MAINT SUPPLIES 22.28 BAILEY EQUIPMENT CHAINSAW SHARPENING 12.00 TULSA NEW HOLLAND SICKLE BAR REPAIR 41.40 __~""",n~.~_".._" STORMWATER DEPT TOTAL d).-l ~n CINDY SIGNS SIGN REPAIRS 30.00 A TWOODS WINTERIZATION SUPPLIES 70.52 ACCURATE FIRE EQUIPMENT FIRE EXTINGUISHER SERVICE 24.05 A TWOODS WORK BOOTS-BYRNE 135.00 UNIFIRST CORPORATION UNIFORM RENTAL/CLEANING 64.12 JB STIGALL CENTENNIAL PARK MOWING 372.00 HAYES, LAUREN JANITORIAL SERVICES 225.00 WASHINGTON CO RWD 3 WATER-MCCARTY PARK 233.00 SOUTHWESTERN BELL 09/04 PLEXAR 76.54 SOUTHWESTERN BELL 08/04 PLEXAR 73.56 PARKS DEPT TOTAL 1,303.79 WAL-MART COMMUNITY CANNED AIR 7.94 SOUTHWESTERN BELL 09/04 PLEXAR 64.86 SOUTHWESTERN BELL 08/04 PLEXAR 64.86 SOUTHWESTERN BELL 08/04 USE 0.26 SOUTHWESTERN BELL 09/04 USE 0.95 -- COMMUNITY CENTER DEPT TOTAL 138.87 SOUTHWESTERN BELL 09/04 PLEXAR 22.69 SOUTHWESTERN BELL 08/04 PLEXAR 22.68 SOUTHWESTERN BELL 08/04 USE 0.28 VENDOR DESCRIPTION AMOUNT SOUTHWESTERN BELL 09/04 USE 1.49 HISTORICAL MUSEUM DEPT TOTAL 47.14 OFFICE DEPOT OFFICE SUPPLIES -4.83 IEDC TRAINING-HA YES 485.00 CARD CENTER TRAVEL-HAYES 92.20 TREASURER PETTY CASH OEDA MEETING 13.39 ECONOMIC DEVELOPMENT DEPT TOTAL 585.76 GENERAL FUND TOTAL 53,307.73 LYNCH, JAMES REFUND #5688 580.00 ALLIANCE MEDICAL AMBULANCE SUPPLIES 2,647.90 PACE PRODUCTS AMBULANCE SUPPLIES 230.00 ATC FREIGHTLlNER EQUIP/PARTS-ENGINE I 675.68 TOTAL RADIO RADIO REPAIR 312.50 MEDICLAIMS MONTHLY SERVICES 3,289.27 AMBULANCE SERVICE FUND TOTAL 7,735.35 INCOG STORMWATER MGMT FY 04/05 977.75 STORMWATER MGMT FUND TOTAL 977.75 INSIGHT PUBLIC SECTOR HARDWARE 21,124.00 AMBULANCE CAPITAL FUND TOTAL 21,124.00 WAYEST SAFETY SCBAlCYLlNDERS 11,503.00 FIRE CAPITAL FUND TOTAL 11,503.00 OFFICE DEPOT OFFICE SUPPLIES 40.07 UNIFIRST CORPORATION UNIFORM RENTAL 104.32 KEYSTONE EQUIPMENT BACKHOE WHEEL 465.00 FRONTIER INTERNATIONAL TRUCKS REPAIR PARTS 613.78 O'REILLY AUTOMOTIVE REPAIR PARTS 864.26 DRIVE TRAIN SPECIALISTS PARTS 7.83 AMERICAN HOSE & SUPPLY REPAIR PARTS 362.51 T&W TIRE TIRES 1,025.00 OCT EQUIPMENT REPAIR PARTS 233.34 B & M TIRE CENTER TIRES 1,400.70 UNITED FORD REPAIR PARTS 250.25 ATC FREIGHTLlNER REPAIR PARTS 40.04 B & M OIL COMPANY OIL/LUBRICANTS 404.80 CROW BURLINGAME REPAIR PARTS 22.50 CLASSIC CHEVROLET REPAIR PARTS 38.77 SOUTHWESTERN BELL 09/04 PLEXAR 39.85 SOUTHWESTERN BELL 08104 PLEXAR 39.84 SOUTHWESTERN BELL 08/04 USE 3.11 SOUTHWESTERN BELL 09/04 USE 1.68 AT&T WIRELESS PHONE USE 31.17 B & M TIRE CENTER TIRE REPAIRS 49.95 LENOX WRECKER SERVICE TOWING CHARGES 150.00 VENDOR DESCRIPTION AMOUNT CITY GARAGE FUND TOTAL 6,188.77 PPO SOLUTIONS R10163 3.03 PPO SOLUTIONS W07294 4.33 PPO SOLUTIONS W07294 7.68 PPO SOLUTIONS C08054 7.97 PPO SOLUTIONS 007234 2.21 PPO SOLUTIONS C07154 19.64 PPO SOLUTIONS C03294 1.42 PPO SOLUTIONS 804074 1.42 PPO SOLUTIONS G02264 1.42 PPO SOLUTIONS G02264 5.56 PPO SOLUTIONS MEDICAL REVIEWS 82.44 MCAFEE & TAFT Y06133 34.00 MCAFEE & TAFT G02264 119.00 MCAFEE & TAFT R10163 187.00 CENTRAL STATES ORTHOPEDIC R10163 52.04 CENTRAL STATES ORTHOPEDIC W07294 226.73 DIAGNOSTIC IMAGING ASSOC C07154 155.76 HEAL THSOUTH DIAG W09044 658.82 THIRD PARTY SOLUTIONS C08054 12.00 OWASSO PHYSICAL THERAPY CLINIC C08054 648.47 OWASSO PHYSICAL THERAPY CLINIC 007234 385.83 OWASSO PHYSICAL THERAPY CLINIC 007234 316.25 OWASSO PHYSICAL THERAPY CLINIC G02264 1,018.74 WORKING RX C08054 45.20 WORKING RX 007234 95.70 MEDICAP PHARMACIES M09304 13.00 MEDICAP PHARMACIES C03294 64.80 MEDICAP PHARMACIES M09304 112.00 CENTRAL STATES ORTHOPEDIC 804074 51.12 CENTRAL STATES ORTHOPEDIC W07294 1,237.65 NEUROSURGERY,INC J06172 3,884.63 OWASSO PHYSICAL THERAPY CLINIC W07294 182.10 OWASSO PHYSICAL THERAPY CLINIC G02264 1,000.21 SMART DOCUMENT SOLUTIONS F09144 5.03 THIRD PARTY SOLUTIONS C08054 40.34 URGENT CARE OF GREEN COUNTRY C08054 111.20 URGENT CARE OF GREEN COUNTRY W09044 251.06 URGENT CARE OF GREEN COUNTRY K07034 114.36 URGENT CARE OF GREEN COUNTRY 007034 114.36 URGENT CARE OF GREEN COUNTRY G02264 146.18 URGENT CARE OF GREEN COUNTRY L07264 56.80 URGENT CARE OF GREEN COUNTRY C07154 37.87 WORKERS COMP FUND TOTAL RICH. TIM TORT CLAIM 2,350.00 SELF INSURANCE FUND TOTAL 2,350.00 GRAND TOTAL 114,701.97 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/16/2004 Department Overtime Expenses Total Expenses 0.00 14,411.65 Human Resourses 0.00 5,579.19 0.00 6,420.05 Support Services 0.00 6,153.85 Central Dispatch 383.79 7,801.37 Fire 1,210.53 59,036.02 Streets 156.27 6,267.47 Park Maintenance 0.00 8,045.90 Historical Museum 0.00 2,419.43 Garage Fund Ambulance Fund Worker's Comp Self-Insurance Fund MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OW ASSO FROM: JANET L. JACKSON COURT CLERK SUBJECT: AFIS FEES DATE: October 18,2004 BACKGROUND: On May 28,2004, Governor Henry signed SB1542 which increased the Automated Fingerprint Identification System (AFIS) fee, collected by the Oklahoma State Bureau of Investigation (OSBI), by $2.00. The fee is mandatory and is collected on all criminal and traffic citations with an adjudication of guilt or a finding that results in a suspended or deferred sentence. Current CLEET fees include $9.00 for the penalty assessment fee, $3.00 for the Automated Fingerprint Identification System (AFIS), and $5.00 for the Forensic Science Improvement Assessment Fee for a total of$17.00. Beginning November 1, 2004, the Automated Fingerprint Identification Fee will increase to $5.00 per citation. The additional $2.00 penalty assessment fee will bring the total fees collected by the court for CLEET/OSBI to $19.00. The Owasso Municipal Court cunent1y assesses $32.00 in administrative costs and fees, along with the appropriate fine on all convictions or deferrals. With the penalty fee assessment increase, the court will collect a total of $34.00 in administrative costs and fees, along with the fine assessed on all convictions or defenals. This item has been placed on the consent agenda because the fee increase is mandatory and must be approved by the governing body by motion. ~MENDATION: The staff recommends the City Council by motion, as authorized by Section 6-138 of the City Code, increase the current court costs to $34.00 to allow collection of the increase in the AFIS Assessment Fee as mandated by Oklahoma State Statutes. ATTACHMENT: 1.. 20 O.S. 1313.3 OSCN Found Document:Fees in Addition to Fees and Penalties - Deposits Page 1 of2 _ 'W/\#i~:.::t'4~,#a THt:: OK.LAHOMA STATE:: COURTS NETWORK - Title 20. Courts (~Oklahoma Statutes Citationized \~itle 20. Courts \~Chapter 18 ran @::JSection 1313.3 - Fees in Addition to Fees and Penalties - Deposits This Statute Will Go Into Effect On: 11/01/2004 See Historical Data for Current Version Cite as: o.S. s.__ A. In addition to the fees imposed by Sections 1313.2 and 1313.4 of this title, any person convicted of any offense, including traffic offenses but excluding parking and standing violations, punishable by a fine of Ten Dollars ($10.00) or more or by incarceration or any person forfeiting bond when charged with such offense, shall be ordered by the court to pay a fingerprinting fee in the amount of Five Dollars ($5.00) for each offense for the A.F .I.S. Fund created by Section 150.25 of Title 74 of the Oklahoma Statutes. The fee shall be in addition to and not in substitution for any and all fines and penalties otherwise provided for by law for the offense. The fee shall be collected at the same time as the fees provided for in Section 1313.2 of this title. Four Dollars and fifty cents ($4.50) of each fee received pursuant to this section shall be paid directly to the A.F.I.S. Fund and the balance shall be deposited in the General Revenue Fund by the court clerk. The payments shall be made to the appropriate fund by the court clerk on a monthly basis as set forth by subsection H of Section 1313.2 of this title. B. As used in this section: 1. "Convicted" means any final adjudication of guilt, whether pursuant to a plea of guilty or nolo contendere or otherwise, and any deferred judgment or suspended sentence; and 2. "Court" means any state or municipal court having jurisdiction to impose a criminal fine or penalty. Historical Data Added by Laws 1990, c. 282, S 1, operative July 1, 1990; Amended by Laws 1994, c. 188, S 1, eff. September 1, 1994; Amended by Laws 1999, SB 281, c. 386, S 2, eff. November 1, 1999 Csupers~cj~<:L.(to~curn~mLg.\LClU912[~); Amended by Laws 2001, SB 632, c. 258, ~ 4, emerg. eff. May 23, 2001; Amended by Laws 2001, SB 546, c. 404, ~ 2, eff. November 1, 2001 (~lJJ2S!.Lseded documenL9j/ail~lQ@J; Multiple amendments repealed and statute amended by Laws 2002, c. 22, SS 6, 34, emerg. eff. March 8, 2002 ( sUQerseded documents available ); Amended by Laws 2003, HB 1580, c. 224, ~ 2, emerg. eff. July 1,2003 (repealed by Laws 2004, HB 2725, c. 5, ~ 10, emerg. eff. March 1,2004); Amended by Laws 2003, SB 652, c. 319, S 8, eff. August 29,2003 (superseded cjQ<;;J1JILeDJ9\,1ill19I:JJ~J; Amended by Laws 2004, HB 2725, c. 5, 8 9, emerg. eff. March 1, 2004 ( ?lJ.Ps;L~~q document available ); Amended by Laws 2004, SB 1542, c. 556, ~ 1, eff. November 1, 2004 (superseded doculIJent available). Citationizel9 Summary of Documents Citing This Document http://www.asen.net!app lications/ oscnJ deli verdoeument.asp ?ci teID=43 83 80 10/18/2004 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO FROM: J.B. ALEXANDER INFRASTRUCTURE INSPECTOR SUBJECT: ACCEPTANCE OF SANITARY SEWER AND WATER SYSTEMS DIRTY DA WG MINI-STORAGE DATE: November 1,2004 BACKGROUND: The subject commercial development is located at 11505 N. 109th East Ave (see attached map). The sanitary sewer system consists of approximately 157 feet of 8-inch PVC sanitary sewer line, and the water system consists of approximately 278 feet of 6-inch PVC water line. Design of the sanitary sewer and water systems were reviewed and approved in April 2004 and have been permitted by the Oklahoma Department of Environmental Quality (see attached permit letters). FINAL INSPEcTION~ Final inspections for the sanitary sewer and water systems were completed on July 13,2004. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required one-year maintenance bond for each system (see attached). RECOMMENDATION,:. Staff recommends Council acceptance of the Diliy Dawg Mini-Storage sanitary sewer and water systems. AITAc:HMlXBTS~ A. Location Map B. Maintenance Bonds C. ODEQ Permit Letters '--, ATTACHMENT B B\ Mid-Continent Group DEFECT BOND BOND NO. RnR()h14 THAT WE. KNOW All MEN BY THESE PRESENTS: Becco Contractors, Inc. as Principal, and MID-CONTINENT CASUALTY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, & Great Amero Ins. Coo Dirty Dawg Mini-Storage & City of Owasso as Surety, are held and finnly bound unto P. 00 Box 988, Owasso, OK 74055 as Obligee, in the penal sum of Eight Thousand Eight Hundred------- Dollars($ 8 f 800.00 ), lawful money of the United Stales of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, finnly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: Sanitary Sewer for Dirty Dawg Mini-Storage Which said improvements have been constructed to confonn with specifications prepared by NOW, THOREFORflTrE CONDITION OF THIS OBLIGATION IS SUCH, that, if the saki Principal shall maintain said improvements for a period of n e year(s) against any failure due to detective workmanship or materials, said -D.n p (1) yoa<<5) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surely writien notice of all repairs required to fulfill the terms of this maintenance guarantee; and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in w!l;ch to maka any such repairs. SIGNED, sealed and dated Ihis ____~ th ____.__________ day of 2004 MIDCON1INENT C~SU. IfAflY COMPANY / G rea t. Ame r i c. i1 11 Jj. . / _~urani~' CompC1I1') I A ?<-.__<- ~~ ' . / 8'1 _ '-{J (/ . , Don 11;1 Pt'L) I . ~~'il1f n ^ L. L ( ) 1 . 1 )(' V - i n - fa c t ,Je f f 1 ~. ,1 () 1m s (> n -- B\ Mid-Continent Group DEFECT BOND BOND NO. BD806l5 KNOW ALL MEN BY THESE PRESENTS: THAT WE. Becco Contractors, Inc. as Principal, and MID-CONTINENT CASUALTY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, & Great American Insurance Company as Surety, are held and firmly bound unto Dirty Dawg Mini -S tor age & Ci ty of P. O. Box 988, Owasso, OK 74055 Owasso as Obligee, . th t f Six Thousand Two Hundred FiftY-------DII (56,250.00 In e pena sum 0 0 ars I. lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves. our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: Dirty Dawg Mini-Storage Waterline Which said Improvements have been constructed to conform with specifications prepared by NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the said Principal shall maintain said improvements for a period of One ( ] ) year(s) against any failure due to detective workmanship or materials, said One ( 1) year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void. otherwise to remain in fullfon::e and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surely written notice of all repairs required to fulfilllhe terms of this maintenance guarantee; and the said Principal and Surety shall, alter receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this day of 2004 Principal MID.CONTINENTCASUALTY~MPANY /Great American ~~ s rance ompany By Donna Real Attorney-in-fact Jeff R. Johnson ATTACHMENT C STEVEN A. THOMPSON Exoculivo Oiloclor OY.IAIIOMA !JfPJ.tl/llf/f Of Ir~\'HllNMlrWd (JlJAlfll OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY BRAD HENRY Governor October 13, 2004 Ana Stagg, P.E., Public Works Director City of Owasso 301 West 2nd Street Owasso, Oklahoma 74055 Re: Permit No. SL000072040803 Dirty Dawg Mini Storage Sanitary Sewer Line Extension S-21310 Dear Ms. Stagg: Enclosed is Permit No. SL000072040803 for the construction of 157 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Dirty Dawg Mini Storage, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on October 13, 2004. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you and retaining one (1) set for our files. V~t~r;r T~f~ard, P.E. DWSRF/Construction Permit Section Water Quality Division fTW/gg/jh Enclosure C: Eric G. Sack, P.E., Sack & Associates, Inc. Rick Austin, R.S., Regional Manager, DEQ Tulsa DEQ Office !()! NORIIl ROlliNSON, P.O, BOX 1677, OKLMlOMHI1Y, OK! ^IIOM^ 7310 I 16! 7 III j 1111',1 01\\ I'" ,,/,., ,," 11,111" I wll II lI'tV 1111, .. ~.' STEVEN A. THOMPSON Executive Director OKLAHOMA OlPAR1MTNT OF ENVIRONMHIlAI QUAIIIY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY BRAD HENRY Governor October 13, 2004 Ana Stagg, P.E., Public Works Director City of Owasso 301 West 2nd Street Owasso, Oklahoma 74055 Re: Permit No. WL000072040804 Moon Commercial Center Potable Water line Extension PWSID No. 3007218 Dear Ms. Stagg: Enclosed is Permit No. WL000072040804 for the construction of 278 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the Moon Commercial Center, City of Owasso, Tulsa County, Oklahoma. c The project ,authorized by this permit should be constructed in accordance with the plans approved by this Department on October 13, 2004. Any deviations from the approved plans and specifications affecting capacity, flow or op~ration of units must be approved, in writing, by the Department before changes are made. rl1l~;~69!Jld be noted In the minutes,ofthene)d regwlprmeeting of the City of Owasso, after 1T,I~,d,e.8 matter of permanent record. .. We are ret..eJ1J set of the approved plans toyoli and retainiDg one (1) set for our files. \, ~L;;t'Y tfou~~,.\ < C: PoEo' , DWSRF/Construction Permit Section Water Quality Division rrw Igg/jh Enclosure c: Eric G. Sack & Associates, Inc. Rick Austin, RS., Regional Manager, DEQ Tulsa DEQ Office Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROnINSON, P.O. nox 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 !,I'III! thl 1)11 I"ucyclhd ~""pOI' wI!." Il(lY IlIk n ~J MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OW ASSO FROM: DUANE CUTHBERTSON CITY PLANNER SUBJECT: ORDINANCE NO. 797 DATE: OCTOBER 25, 2004 BACKGROUND: At the October 19, 2004 meeting, the Owasso City Council approved an annexation request from Henry Penix for 9.274 acres, more or less, of propeliy located at the southeast corner of E. 76th St. N. and N. 129th East Avenue. Attached is a copy of Ordinance No. 797 that fonnally adopts the City Council's action of October 19,2004. !tECOMME~DA110N: Staff recommends Council approval of Ordinance No. 797. i\-T,T ACijMEN!: 1. Ordinance No. 797 2. Staff Report with map CITY OF OW ASSO ORDINANCE NO. 797 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN PROVIDED TIIA T FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE TIIAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF TIIE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF TIIE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory, provided a petition in writing, signed by not less than three-fourths of the legal voters and owners of not less than three-foillihs (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, a petition was submitted to the City of Owasso on August 14, 2004 requesting that certain property be incorporated into the City of Owasso, and that petition was submitted by not less than three-foUrths of the legal voters and owners of not less than three-fourths (in value) of the property, and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso RepOlier, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the Planning Commission of the City of Owasso, at a meeting held on October 11, 2004 at 7:00 p.m. at Old Central, Owasso, Oklahoma; and WHEREAS, on the 19th day of October, 2004, said Petition was duly considered by the Owasso City Council and was determined to have complied with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, Section 1. 111at the following described territory lying in Tulsa County, Oklahoma, which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., of the Old ahoma Statutes, and more particularly described as follows, to-wit: A PART OF THE NORTHWEST QUARTER OF TIffi NORTIIWEST QUARTER OF THE NORTHWEST QUARTER (NW/4 NW/4 NW/4) OF SECTION THIRTY.TI-IREE (33), TOWNSHJP TWENfY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF TIIE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKL.AHOMA, ACCORDING TO TIffi UNITED STATES GOVERNMENT SURVEY TIIEREOF. BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT TIIE NORTIIWEST CORNER OF SAID SECTION 33; THENCE N 900 00'00" E ALONG THE NORTH LINE OF SECTION 33 A DISTANCE OF 66034 FEET; THENCE S 000 10'56" W A DISTANCE OF 658.71 FEET; THENCE S 89059'20" W A DISTANCE OF 662.13 FEET TO A POINT ON THE WEST LINE OF SAID SECTION 33; TI-IENCE N 000 20'15" E A DISTANCE OF 658.85 FEET TO TIffi POINT OF BEGINNING; LESS AND EXCEPT TIIE NORTH 50 FEET AND THE WEST 16.5 FEET THEREOF FOR ROAD RIGHT OF WAY AND..... OA 04.07 LESS AND EXCEPT A TRACT OF LAND FOR ROAD RIGHI OF WAY MORE PARTICULARLY DESCRIBED AS FoLLOW: BEGINNING AT A POINT SIXTEEN AND FIFTY HUNDREDTHS (16.50) FEET SOUTII AND SIXTEEN AND FIF1Y HUNDREDTIIS (16.50) FEET EAST OF TIIE NORTHWEST CORNER OF SECTION THIRTY.THREE (33), TOWNSHIP TWENTY-ONE (21) NORTII, RANGE FOURTEEN (14) EAST OF TIIE INDIAN BASE AND MERIDIAN, THENCE EAST ALONG A LINE PARALLEL TO THE NORTH LINE OF SAID SECTION 33 A DISTANCE OF 203.50 FEET; TIIENCE SOUTII ALONG A LINE PARALLEL TO TIIE WEST LINE OF SAID SECTION 33 A DISTANCE OF 33.50 FEET; TI-IENCE WEST ALONG A LINE PARALLEL TO THE NORTII LINE OF SAID SECTION 33 A DISTANCE OF 145.00 FEET; THENCE SOUTIIWESTERLY TO A POINT 50.00 FEET EAST OF THE WEST LINE OF SAID SECTION 33 AND 75.00 FEET soum OF TIlE NORTH LINE OF SAID SECTION 33; THENCE SOUTII ALONG A LINE PARALLEL TO THE WEST LINE OF SAID SECTION 33 A DISTANCE 350.00 FEET; THENCE WEST ALONG A LINE PARALLEL TO TIIE NORTII LINE OF SAID SEC110N 33 A DISTANCE OF 33.5 FEET; THENCE NORTII ALONG A LINE PARALLEL TO THE WEST LINE OF SAID SECTION 33 A DISTANCE OF 408.50 FEET TO THE POINT OF BEGINNING. SAID TRACT BEING LOCATED IN THE COUNTY OF TIJLSA, STATE OF OKLAHOMA, ACCORDING TO TIIE UNITED STATES GOVERNMENT SURVEY TIIEREOF. SAID PROPERTY CONTAINS APPROXIMATELY 9.274 ACRES, MORE OR LESS, be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section I hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City ofOwasso, Oklahoma, in all respects and particulars. Section 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the telTitory hereby mmexed. PASSED AND APPROVED this 2nd day of November, 2004. ATTEST: CITY OF OWASSO, OKLAHOMA Sherry Bishop, City Mayor APPROVED AS TO FORM: Ronald D. Cates, City Attorney OA 04-07 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: DUANE CUTHBERTSON, CITY PLANNER SUBJECT: ANNEXA TION - (OA 04-07) HENRY PENIX DATE: OCTOBER 13, 2004 BACKGROUND The City of Owasso has received a request from Henry Penix for the annexation of approximately 9.274 acres of property. At this time it is the City's understanding that the applicant is requesting this annexation petition in order to begin a process that will result in the commercial development of the property. The property is located at the southeast corner ofN. 129th E. Ave. and E. 76th St. N. A general area map has been attached for your review. A Koala Care child care center and a single family house are located on the subject. Large-lot residential development can be found along the northern and southern boundaries of this property. Rural residential development is located to the east and the Baptist Retirement Center is located to the west. The property is cUITently zoned AG (Agricultural District) in Tulsa County as is the propeliy to the east. The properties to the north and south are zoned RE (Residential Estates District) in Tulsa County. The property to the west is zoned RS-l (Residential Single Family District). DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse col.lection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD. When a developer proposes to exhibit a mixture of uses with specific regulations and standards unique to a particular tract of land, a PUD is often the preferred land use control mechanism. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (T AC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines) stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the T AC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. Another form of property division that can be considered in some cases is a lot split. Lot splits are minor subdivisions of property into three or fewer tracts, and do not provide for any new public streets. Typically, this is an appropriate option for a land owner who wishes to take large undeveloped parcels ofland and divide it into two or three smaller tracts. The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the T AC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and .HV AC. ANNEXATION REVIEW P~OCESS The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials the staff initiates the review process which begins with a thorough analysis of the request. The primary consideration is the property's compliance with the Owasso Annexation Policy. The policy establishes a set of guidelines that define which properties are considered for annexation. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City CounciL The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits an ordinance officially declaring the annexation is written and adopted by the City CounciL Once adopted the ordinance is circulated to appropriate regional and national agencies for recording and altering maps. LEGAL CONSIDERA nONS OF AN ANNEXATION The following annexation policy for the City of Owasso is provided as a guideline and should not be constructed as inflexible requirements for annexation. 1. While there is no minimum tract size, properties of larger than 20 acres are preferable. 2. All properties should be contiguous to existing City Limits. 3. All properties should be annexed into the City limits as the lowest zoning classification, that is, Agricultural (AG). Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the City will be legal, but non-conforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet City standards will not be improved by the City until brought to the City standard and accepted by the City CounciL Such public facilities must be improved at owner's expense by the establishment of a special assessment distIict or some other financing method. S. Where a City limit boundary ends at a dedicated street, the boundary will not include the street right-of-way. This policy will establish consistency and allow City employees and citizens to know where the City boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. ANALYSIS Staff has received a petition from Henry Penix, requesting the City to annex aPEroximately 9.274 acres of propelty located at the southeast comer of E. 76th St. N. and N. 129 E. Ave. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the commercial development of the property. The property is located at the southeast corner of a significant intersection in the City. A Koala Care child care center and single family house currently exist on the property. As a matter of City policy the property would be annexed in at the lowest zoning classification of AG (Agricultural District). Therefore the Koala Care child care center would become a legal non- conforming use until the property was rezoned to appropriate zoning district. A legal non- conforming use is a designation given to an existing use on property at the time of a zoning change. The designation allows the existing use to continue operating in its current status under its current ownership. If the annexation is approved the applicant intends to request a rezoning to CS (Commercial Shopping) in the next month. The current site conditions are mostly favorable. All parking and driving surfaces are paved. The Koala Care site is developed in accordance with City site development standards except for the lack of sidewalk and a borrow ditch along the roadways. Again, the applicant has stated his intention to develop the property in a commercial manner and he has stated that he will address all site deficiencies discovered on the properties during the site development. If the property is annexed into the City the applicant will be required to follow normal development procedures which would include rezoning, preliminary and final plat review. Again, if annexed, any development proposed for the property would be required to meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any appropriate site engineering standards as proscribed by Public Works including but not limited to paved streets and sidewalks. The property would be served water and sewer by the City of Owasso. The property being requested for annexation is currently two separate tracts, however, they will be combined into one plat that will address the developability of the property. The Owasso 2010 Land Use Master Plan calls for commercial development on the subject property. When examining the Owasso Annexation Policy, one finds that the subject site is not larger than the recommended size of 20 acres. However, the site does represent a potentially significant commercial corner in the overall land use plan of the City of Owasso. The property is contiguous to existing City limits. If annexed, the subject property will acquire an AG (Agricultural District) zoning designation. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. To this date staff has received no phone calls or correspondence in opposition of the request. PW ASSO ANNEXA nON COMMITTEE At their September 29, 2004 meeting the Owasso Annexation Committee unanimously recommended approval ofOA 04-07. Minutes from that meeting are attached for your review. PLANNING COMMISSION At the regularly scheduled meeting on October 11, 2204 the Owasso Planning Commission unanimously recommended approval of OA 04-07 to annex the property into the City limits of Owasso. RECOMMENDATION Staff recommends approval of OA 04-07. ATTACHMENTS: 1. General Area Maps 2. Applicants Annexation Petition 3. City of Owasso Annexation Policy 4. Legal Notice 5. 9/27/04 Owasso Annexation Committee meeting minutes MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OW ASSO FROM: DUANE CUTHBERTSON CITY PLANNER SUBJECT: ORDINANCE NO. 798 DATE: OCTOBER 25, 2004 BACKGROUND: At the October 19, 2004 meeting, the Owasso City Council approved an annexation re~uest from Owasso Land Trust for 30 acres, more or less, of property located Y2 mile south ofE. 116 St. N. on the east side ofN. Garnett Rd. Attached is a copy of Ordinance No. 798 that formally adopts the City Council's action of October 19,2004. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 798. ,ATTACHMENT: 1. Ordinance No. 798 2. Staff RepOlt with map CITY OF OW ASSO ORDINANCE NO. 798 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF nIE INDIAN BASE AND MERIDIAN PROVIDED THAT FROM AND AFTER 11fE PASSAGE AND PUBLICATION OF THIS ORDINANCE 11MT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory, provided Ii petition in writing, signed by not less than three-fourths of the legal voters and owners of not less than three-fourths (in value) of the property herejnafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City Of Owasso is submitted; and WIfEREAS, a petition was submitted to the City of Owasso on September 1, 2004 requesting that cert,ain property be incorporated into the City of Owasso, and that petition was submitted by not less than three-fourths of the legal voters and owners of not less than three-fourths (in value) of the propeliy, and WI-IEREAS, notioe of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the Planning Commission of the City of Owasso, at a meeting held on October 11, 2004 at 7:00 p.m. at Old Central, Owasso, Oklahoma; and WHEREAS, on the 19th day of October, 2004, said Petition was duly considered by the Owasso City Council and was determined to have complied with the provisions of Title 11, Section 21-103, et seq., of the Oldahoma Statutes, and further, that proper legal notice of presentation of said petition had been given, NOW, 11fEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF nIE CITY OF OW ASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma, which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to..wit: NORTHWEST QUARTER OF TIIE NORTHWEST QUARTER OF TIfE SOUTHWEST QUARTER (NW/4 NW/4 SW/4) OF SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO TIfE U.S. GOVERNMENT SURVEY THEREOF; AND EAST HALF OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER (E/2 NW/4 SW/4) OF SECTION 8, TOWNSHIP 21 NORUr, RANGE 14 EAST FO THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. SAID PROPERTY CONTAINS 30 ACRES OF PROPERTY, MORE OR LESS, OA 04.08 be, and the same is hereby amlexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Ow as so, Oklahoma, in all respects and particulars. Section 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 2nd day of November, 2004. ATTEST: CITY OF OW ASSO, OKLAHOMA Sherry Bishop, City Clerk Mayor APPROVED AS TO FORM: Ronald D, Cates; City Attorney OA 04-08 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: DUANE CUTHBERTSON, CITY PLANNER SUBJECT: ANNEXATION - (OA 04-08) OW ASSO LAND TRUST DA TE: OCTOBER 13, 2004 BACKGROUND The City of Owasso has received a request from the Owasso Land Trust for the annexation of approximately 30.00 acres. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of a single- family subdivision. The property is located south and west of the developing Remington Place II addition. More specifically the property is located at or near the east side of the 11000 Block ofN. Garnett Rd. A general area map has been attached for your review. The property is currently undeveloped as is the property to the east. The properties to the north and south are developed in a rural residential manner. The properties to the west are developed in a large-lot residential manner. The property is currently zoned AG (Agricultural District) in Tulsa County as are properties to the north, south and west. The propelty to the east is currently zoned RS-3 (Residential Single- Family District). . DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD. When a developmer proposes to exhibit a mixture of uses with specific regulations and standards unique to a particular tract of land, a PUD is often the preferred land use control mechanism. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the T AC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. Another fOlm of property division that can be considered in some cases is a lot split. Lot splits are minor subdivisions of property into three or fewer tracts, and do not provide for any new public streets. Typically, this is an appropriate option for a land owner who wishes to take large undeveloped parcels ofland and divide it into two or three smaller tracts. The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the T AC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electl1cal system, and HV AC. ANNEXATION RE}'IEW PROCE~ The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation and a certified 300' radius report so that staff may send legal notices to sun'ounding property owners. Upon receipt of all appropriate materials the staff initiates the review process which begins with a thorough analysis of the request. The primary consideration is the property's compliance with the Owasso Annexation Policy. The policy establishes a set of guidelines that define which properties are considered for annexation. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted the ordinance is circulated to appropriate regional and national agencies for recording and altering maps. LEGAL CONSIDERATIONS OF AN ANNEXATION The following annexation policy for the City of Owasso is provided as a guideline and should not be constructed as inflexible requirements for annexation. 1. While there is no minimum tract size, properties of larger than 20 acres are preferable. 2. All properties should be contiguous to existing City Limits. 3. All properties should be annexed into the City limits as the lowest zoning classification, that is, Agricultural (AG). Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the City will be legal, but non-conforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet City standards will not be improved by the City until brought to the City standard and accepted by the City Council. Such public facilities must be improved at owner's expense by the establishment of a special assessment district or some other financing method. S. Where a City limit boundary ends at a dedicated street, the boundary will not include the street right-of-way. This policy will establish consistency and allow City employees and citizens to know where the City boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. ANALYSIS Staff received a petition from Owasso Land Trust, requesting the City to annex approximately 30.00 acres of property. At this time it is our understanding the applicant is requesting this annexation petition in order to begin a process that will result in the development of a single- family subdivision. The property is connected to the developing Remington Place II addition and could conceivably serve as an extension of the development and serve as the western terminus, or outlet onto N. Garnett Rd. If the property is annexed into the City the applicant will be required to follow normal development procedures which would include rezoning, preliminary and final plat review. If annexed, any development proposed for the property would be required to meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any appropriate site engineering standards as proscribed by Public Works including but not limited to paved streets and sidewalks. The property would be served water and sewer by the City of Owasso. The Owasso 2010 Land Use Master Plan calls for residential development in that general area. In regards to the Owasso Annexation Policy the request is larger than 20 acres and contiguous to existing City limits. No public infrastructure or development currently exists on the property; all public improvements will be made by the developer. If annexed, the subject property will acquire an AG (Agricultural District) zoning designation. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. To this date staff has received no phone calls or correspondence in opposition of the request. OW ASSO ANNEXATION COMMITTEE At their September 29, 2004 meeting the Owasso Annexation Committee unanimously recommended approval of OA 04-08. PLANNING COMMISSION At the regularly scheduled meeting on October 11, 2204 the Owasso Planning Commission unanimously recommended approval of OA 04-08 to annex the property into the City limits of Owasso. RECOMMENDATION Staff recommends approval of OA 04-08. fIT~ 1. General Area Maps Applicants Annexation Petition 3. City of Owasso Annexation Policy 4. Legal Notice 5. 9/29/04 Owasso Annexation Committee minutes MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JULIANN M. STEVENS ADMINISTRATIVE ASSISTANT SUBJECT: CITIZEN REQUEST FOR PLACEMENT ON CITY COUNCIL AGENDA DATE: October 28, 2004 BACKGROUND: On October 20, 2004, Mr. Kenneth Yates submitted a request, via e-mail, to address the City Council at the November 2, 2004 meeting. Mr. Yates would like to discuss issues related to stormwater drainage in the Silver Creek Addition. This e-mail cOlTespondence has been attached for your review. ATTACHMENTS: 1. Copy ofthe e-mail cOlTespondence between Kenneth Yates and Juliann Stevens dated October 20, 2004. -----Original Message----- From: Kenneth Yates [mailto:sceken@yahoo.com] Sent: Wednesday, October 20,2004 1 :36 PM To: Stevens, Julie Subject: Request To Address Owasso City Council Ms. Stevens, I am requesting permission to address the Owasso City Council at its next meeting. I understand that this meeting will be held on November 2, 2004. I will forward to you our agenda items as soon as they are completed. Is that permissible, or do they need to accompany this request? Kenneth Yates 665-73329( office) 760-5186( cell) -----Ollginal Message----- From: KLYGCY@ao1.com [mailto:KLYGCY@ao1.com] Sent: Wednesday, October 27,20046:48 AM To: Stevens, Julie Sub,ject: Items for City Council Meeting I would like to address the continuing problem we have in the Silver Creek addition with stOlmwater flooding of our streets and property, and what some of the reasons may be for the delay in implementation of the solution. MEMORANDUM TO: MEMBERS OF THE CITY COUNCIL FROM: SUSAN KIMBALL MAYOR SUBJECT: APPOINTMENT TO THE METROPOLITIAN ENVIRONMENT TRUST AUTHORITY DATE: October 25, 2004 BACKGROUND: Pursuant to authority contained in Article 2, Section 2-4, subsection ( e) of the Charter of the City of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to appoint members to various boards, commissions, trusts, and committees; such appointments subject to confirmation by the City Council. Additionally, the Council has established the same procedure, by precedent, for those appointments not specifically addressed by ordinance. The Owasso Trustee position with the Metropolitan Environmental Trust Authority has been vacated with the resignation of the previous appointee, Mr. Robert Carr. It is, therefore, the purpose of this memorandum to recommend for Council confirmation the appointment of Ana Stagg, Public Works Director, to the Metropolitan Enviromnental Trust (M.E.T.) Authority. RECOMMENDATION: I recommend Council confirmation of the above appointment. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: DUANE CUTHBERTSON, CITY PLANNER SUBJECT: FINAL PLAT - RENAISSANCE CENTER DATE: OCTOBER 29,2004 BACKGROUND The City of Owasso has received a request from Ed Long, Jr. for the review and approval of a final plat for Renaissance Center consisting of one lot and one reserve area in one block on 3.264 acres, more or less. It is the intention ofthe property owner to plat the property and develop a commercial shopping center on the northern section of the property and a mini-storage facility on the southern section of the property. The propeliy is located at the southeast comer ofN. 13ih E. Ave. and E. 86th St. N. A general area map has been attached for your review. It is currently undeveloped as is the property to the east. The Owasso Eighth Grade Center is located to the north and the Greens Apartments are located to the south. The Owasso Medical Center is located immediately to the west. The subject property is cunently zoned CS (Commercial Shopping) while propeliy to the north and east are zoned AG (Agricultural District). The propeliy to the south is zoned RM -1 (Residential Multi-Family District) and the property to the west is zoned OM (Office Medium Intensity District). SITE SPECIFIC HISTORY In 2003, the property was platted as ROC Owasso III; two lots on two blocks intended to be developed in a commercial manner. The approved plat was never filed with the Tulsa County Clerk's office and has expired. The property has since changed hands and the new applicant is in the process of establishing a new plat and site plan for the development of the property. On September 28, 2004, the applicant received a Special Exception from the Owasso Board of Adjustment to allow the development of mini-storages on the southern 1/3 of the property. DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD. When a developer proposes to exhibit a mixture of uses with specific regulations and standards unique to a paIiicular tract of land, a PUD is often the preferred land use control mechanism. The third step in the development of a piece of propeliy in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (T AC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stOlmwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the propeliy development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the T AC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. Another form of property division that can be considered in some cases is a lot split. Lot splits are minor subdivisions of property into three or fewer tracts, and do not provide for any new public streets. Typically, this is an appropriate option for a land owner who wishes to take large undeveloped parcels of land and divide it into two or three smaller tracts. The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the T AC and Planning Commission. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and HV AC. FINAL PLAT REVIEW PROCESS The Final Plat review process is initiated when a property owner submits an application to the City of Owasso requesting the review and acceptance of a subdivision of land. The application shall be accompanied by the correct fee and final plat drawings and covenants. If the final plat is one lot on one block the applicant may forego the Preliminary plat review, in such case the applicant will be responsible for submitting a certified abutting property owners report at the final plat stage so that staff may notifying abutting property owners. Upon receipt of a complete application City staff will begin reviewing the proposal for compliance with the Ow as so Zoning Code, Subdivision Regulations and Engineering specifications. The proposed final plat will then be presented to the Owasso Technical Advisory Committee (T AC) for review and recommendation. At that meeting utility providers and City staff are afforded the opportunity to comment on the technical aspects of the development proposal. The T AC will forward a recommendation to the Planning Commission. The Owasso Planning Commission will hold a public hearing to determine if the application is compliant with the Owasso Zoning Code, Subdivision Regulations, and Engineering criteria. The Planning Commission will forward a recommendation to the City Council. The Owasso City Council will then determine if the final plat meets city specifications and approve, deny, or approve the final plat with conditions. The applicant will then produce copies of the approved Final Plat for signatures from the appropriate officials and file it with the county clerk's office. The applicant will provide the city with three certified, signed, and recorded plats along with an 8 Yz 11 copy and an electronic copy for records. ANALYSIS A Final Plat is the final map or record of a subdivision and any accompanying material, as described in the Subdivision Regulations, based on a Preliminary Plat with revisions, if any, to be submitted to the Planning Commission and City Council for approval, denial, or approval with conditions. Ed Long is requesting the review and approval of the Renaissance Center final plat so that he may eventually develop a commercial shopping center on the nOlihern section of the property and a mini-storage facility on the southern section ofthe property. According to the proposal the property will be accessible directly from E. 86th St. N. The applicant has proposed one access on the plat of 40'. The remainder of the frontage on E. 86th St. N. will be marked with a Limit of No Access (LNA) prohibiting future curb cuts into the development from E. 86th St. N. The location of the Limit of Access provides adequate spacing between it and an existing curb cut located on adjacent property to the west. An adequate amount of width has been dedicated to the E. 86th St. N. right-of-way. A sidewalk cunently exists along E. 86th St. N. The developer will be responsible for ensuring that the sidewalk condition remains adequate after the development phases of the property. The proposed plat shows a reserve area located in the southern portion of the plat. It is the intention of the developer to utilize that reserve area as a detention pond that would provide storm water detention for the site. The covenants state that the developer/owner is responsible for maintaining the reserve area. Before any building permit may be permitted drainage and detention details must be reviewed and approved by the Owasso Public Works department. It should be noted that this reserve area is not part of the wetlands area that lies east of the property. The applicant has provided 17.5' utility easements along the nOlihern, southern, and western perimeter lines of the plat. The Technical Advisory Committee did not require a utility easement along the eastern side of the plat. Any development that occurs on the property will be subject to a site plan review and must adhere to all subdivision, zoning and engineering requirements including but not limited to paved streets and sidewalks. The site will be provided with sewer and water service by the City of Owasso. The applicant will be responsible for paying all fees associated with developing the property including the Storm Siren fee of $16 per acre and the Elm Creek Sanitary Sewer fee of$1580 per acre. TECHNICAL ADVISORY COMMITTEE The Renaissance Center Final Plat was reviewed at the regularly scheduled Owasso Technical Advisory Committee on September 29,2004. At that meeting utility providers and city staff are afforded the opportunity to comment on the tecp,nical aspects of the development proposal. The following comments were provided: 1. Community Development - Show the ownership of the property on the plat drawing; 2. Community Development - Ensure that sidewalks are established along all public roadways within and adjacent to the development; 3. Community Development - Pay the Storm Siren fee of $16 per acre upon approval of the Final Plat; 4. Community Development - Pay the Elm Creek Sanitary Sewer fee of $1580 per acre upon approval of the Final Plat; 5. Oklahoma Natural Gas - Provide standard language in the deeds of dedication. PLANNING COMMISSION At their regularly scheduled meeting on October 11, 2004 the Owasso Planning Commission unanimously recommended approval of the Renaissance Center final plat contingent upon the successful execution of the T AC conditions. RECOMMENDATION All of the conditions of approval have been met or agreed upon by the applicant. Staff recommends approval of the Renaissance Center final plat. ATTACHMENTS 1. General Area Map 2. Final Plat Application 3. Renaissance Center Final Plat /~?f:~~~~~;~~~~i'\ 1101 ",....,f) 1 '~{C~.r'-)\V''';i J t \ ~ :.'___:~r~ ~.(' / ., -I~ ;J1.kj,r \. fC..,.. ;.i \.*'j ; -. _! ~- ~ I ~ a j \ \' ,~.; 1 i \;~~i:~! CiTY OF OWASSO P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 FINAL PLAT APPLICATION PROPOSED SUBDIVISION NAME Renaissance Center GENERAL LEGAL DESCRIPTION OF TRACT A tract of land located in the NortheAst QllArteT of trlP NnrrtlP8st QWHter of the Northwest ()l1Rrter of Section 28, T2Jn, R14R of the ToBo&M. DEVELOPER Ed Trong ADDRESS 9402 E.YorkRhiF'P, r.lmr. PHONE 277-()121 FAX ENGINEER/ARCHITECT RMK F.np"i need nE; ADDRESS 121 R W. Wi 11 Rn[';ers) r.T;mr PHONE342-2224 FAX TRACT Present Zoning Present Use I Proposed Zoning I Proposed Use lNFORJ\lIAnON CS Vacant CS Commercial - PLAT Total Acres Number of Lots I Average Lot Size lNFORMA nON 3.26 1 3.26 WATER SUPPLY Q: City Main o Rogers Co. RWD3 o Washington Co. RWD3 o Other SANITARY SEWER 5! City Sewer o Septic o Disposal Plant STREET SURFACING o Portland Cement Concrete q Asphaltic Concrete o Traffic-bound Surface Course Please submit the completed application fonn and application fee ($100 plus $.50 per lot over 100 lots), along with the completed Final Plat Checklist and all requirements thereof, to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Ow as so calendar. All Final Plats are scheduled for review by the Technical Advisory Committee 13 days prior to the Planning Commission meeting at which the Final Plat will be reviewed. The applicant and/or the applicant's consultant should attend both the Technical Advisory Committee and Planning Commission meetings at which the Final Plat will be reviewedo I (We), the undersigned developer, do submit that this subdivision has had preliminary plat approval and that all conditions of said preliminary plat approval have en met or listed below as conditions protested. DEVELOPER SIGNA TURE_Lc-' DATE_I / =. 0 i____ Conditions TAC MEETING DATE SUBMITTAL DATE FEE RECEIPT NUMBER OPC MEETING DATE ZONING DISTRICT APPROVED DENIED MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OW ASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ACCEPTANCE OF SMALL CITIES GRANT AND ADMINISTRATIVE AGREEMENT DATE: October 26, 2004 BACKGROUND: On May 18, 2004, the Owasso City Council approved Resolution #2004-09 as part of the application process requesting financial assistance from the Oklahoma Department of Commerce under the FY 2004 Small Cities set-aside funding. The application was specifically directed toward improvements relating to the Americans With Disabilities Act (ADA). The intent is to construct a handicapped accessible restroom facility at the Owasso Skatepark and to construct access ramps and sidewalks leading to the Skatepark. The recommended improvements were presented at a public hearing on March 9,2004. FUNDING: The staff received notice on October 7, 2004 that funding in the amount of $66,450 has been approved. A "one-for-one" cash match is required of the city each year in order to receive the grant funds. The FY 2004-2005 city budget includes funds within the Parks Department in an amount sufficient to satisfY the match requirement. RECOMMENDATION: The staff recommends that the City Council accept the Small Cities set-aside grant fJ:om the Oklahoma Department of Commerce, and authorize the Mayor to execute the acceptance letter and all appropriate documents. A TT4-CHMENTS"t 1. Congratulatory correspondence from United States Senator James M. Inhofe 2. ODOC Notification Letter 3. Instructions for Acceptance of Award 4. CDBG Contract with Depmtment of Commerce JAMES M.INHOFE OKlAHOMA COMhi/TIEES: WASHINGTON OFFICE 453 RUSSEll SENATE OFFICE BUILDING WASHINGTON, DC 20510-3603 (2021 224-4721 TULSA OFFICE 1924 SOUTH UTICA, SUITE 530 TULSA, OK 74104 (918) 748-5111 OKLAHOMA CITY OFFICE 1900 NW. EXPRESSWAY, SUITE 1210 OKlAHOMA CITY, OK 73118 14051 608-4381 1ani ted tetes ffi5enete ARMED SERVICES ENVIRONMENT AND PUBLIC WORKS INDIAN AFFAIRS WASHINGTON, DC 20510-3603 September 30,2004 The Honorable Susan Kimball Mayor City of Owasso 111 North Main Owasso, Oklahoma 74055 Dear Mayor Kimball: I wanted to personally congratulate you on the approval of your grant application through the Oklahoma Department of Commerce/Office of Community Development- Small Cities Award. The funds are in the amount of $66,450 for improvements to the wastewater system, sidewalk and construction of a handicap accessible restroom project. The approval is contingent upon satisfactory completion of all actions. I am aware of the time and effort put forth by your organization to secure these awards, and I am pleased to see these efforts rewarded. Sincerely, L~ James M" Inhofe United States Senator JMI:jwc PRINTED ON RECYCLED PAPER STp'm OF OKLAHOMA DEPARTMENT OF COMMERCE 900 North Stiles Avenue / P. O. Box 26980 Oklahoma City, Oklahoma 73126-0980 U.S.A. Tel: (405) 815-6552 Fax: (405) 815-5199 OKLAHOMA September 30, 2004 Susan Kimball, Mayor City of Owasso 111 N. Main Owasso, OK 74055-0180 Dear Mayor Kimball: The Oklahoma Department of Commerce/Office of Community Development (ODOC/OCD) has completed its review of your FY 2004 Community Development Block Grant (CDBG) - Small Cities Award. ODOC/OCD is pleased to inform you that your application under the Small Cities set-aside for the wastewater system improvements, sidewalk improvements and construction of a handicap accessible restroom project has been approved for funding. The award provides funding in the total amount of $66,450. Should this award be accepted, it will be memorialized in contract number 11451 CnBG 04. Please indicate your acceptance of this offer by following the attached instruction sheet and returning the enclosed Contract, Signatory Form, Contract Certification Regarding Lobbying, and Authorization for Mailing Copies of Correspondence. Please understand that acceptance of this offer does not constitute your authority to expend funds or make any commitments of funds J'elative to the project until the execution of the contract. We look forward to working with you in the coming months. Should you have any questions, please contact D. Scott Myers at 405/815-5356. Sincerely, va~~ctor Office of Community Development YC/jb Enclosures c: Senator Randy Brogdon Representative Tad Jones Representative Mark Liotta Representative John Smaligo Representative Joe Sweeden U.S. Senator Jim Inhofe u.s. Senator Don Nickles U.S. Representative Brad Carson U.S. Representative John Sullivan INSTRUCTIONS FOR ACCEPTANCE OF A WARD Please review and execute the following documentation and return it to the Office of Community Development at the Oklahoma Department of Commerce as quickly as possible. The execution of the enclosed contract is the formal acceptance of the award of Community Development Block Grant funds. If the enclosed documentation (items 2 - 5) are not returned to the Office of Community Development at the Oklahoma Department of Commerce within six (6) weeks of the date of this letter, the award of Community Development Block Grant funds will be /// deemed to have been refused. I 1. Copy of Signatories Cunently on File With Us: If the Oklahoma Department of Commerce (ODOC) has received a Certificate of Authorized Signatures (Signatory) fonn from you within the last 12 months, a copy is attached. If the signatories shown on this copy are still the same, you may skip paragraph #2 and proceed to paragraph #3. If there is to be a change or if we do not have a Signatory form less than 12 months old, please proceed to paragraph #2. Signatory Form: Please ensure that the Signatory form is completed before the contract document is signed. The person or persons who are to have the authority to sign the ODOC contract and contract modifications are to sign the Signatory form under the "Contract SignatOlies" section in the blank after their typed name and title. The persons (there should be at least two) who are to have the authority to sign Requests for Funds and official reports are to sign the Signatory form under the "Fiscal Signatories" section in the blank after their typed name and title. The chief elected/appointed official is to sign the document at the bottom of the form. Please note that only elected or appointed officials of your Town, City or County may sign contract or financial documents. Note: The Notary Public who notarizes the Certificate of Authorized Signatures must include their notary seal, official signature, commission number and the expiration date of their notary public commission. Effective January 1, 2003, if any of the above-mentioned infOlmation is omitted, the document will be returned to be completed conectly, which will delay the execution of the contract. Please also be aware that if the City/County Clerk is listed on the document as an authorized signature, they cannot notarize the document. 3. Contract Certification Regarding Lobbyil1,g: Federal regulations require that a "Contract Certification Regarding Lobbying" be executed on an federally funded contracts of $100,000.00 or more. If your contract is for $100,000.00 or more, this form is also enclosed and must be completed and returned. Any contractor who certifies that it is not engaged in lobbying activity and is found to have made prohibited expenditures under federal civil law will be fined not less than $10,000.00 and not more than $100,000.00 for each such expenditure. 4. Your Community Development Block Grant Contract (With Budget Attached): After signing the Signatory form, please sign and date the contract and budget. The entire contract, which consists of Part I, Part II and the Budget, should be returned to us. Please fill in the dates on the budf[et, notinf[ the deadlines, prior to returninf[ the contract and budf[et. A copy of the fully executed contract will be returned to you for your files. 5. Authorization for Mailing of Correspondence: Please complete this form and return it with the other contract documents if you wish ODOC to mail a copy of all correspondence regarding this contract to your consultant. We ask that you sign all the documents described above as required and return them to our office as soon as possible. Please be reminded that until the contract has been returned and signed by all parties and all applicable Release of Funds requirements have been met, funds cannot be drawn. If you have any questions, please contact Charlotte Conant at 405/815-5331. To Contractors: If you want copies of correspondence from the Oklahoma Department of Commerce to your office mailed to your administrative consultant, please fill out and sign this form and return it to the address at the bottom of the page. Please call Donald R. Hackler, Jr., at 800u879-6552, extension 359, if you have any questions. ' . ~UTIIORIZATION FOR MAILING COPIES OF CORRESPONDENCE Th~ undersigned chief elected official of the Contractor nmned herein requests that a copy of all future correspondence from the Oklahoma Department of Commerce to Contractor be mailed to the Contractors administrative consultant. The necessary information to fulfill this request is as follows: . Name of Contractor (City or County): City of Owasso~ Oklahoma CDBG Contractor Number(s): Tax identification #: 73-6069613 Name of Adminilltrativ~ Consultant: Andy ArmstronG Firm Name (If Applicable): Mailing Addr~3: INCOG P,O. Box 180 Owasso, OK 74055 "'~= =~ Phone Number: ~ayor Susan Kimball CbiefElected Official October 26, 2004 Date Please complete and:mail to: Charlotte Conant Office of Community Development. Oklahoma Department Comm.erce P.O, Eox26980 Oklahm:r..a City, 73126..0980 Contractor: Effective Date: City of Owasso 9/30/2004 Program Year: Grant Application Year: Contract # / Funding Source: 2004 2004 11451 CDBG 04 BUDGET CATEGORIES ACCOUNT NUMBERS BUDGET AMOUNTS PLANNING 551020 . ENGINEERING 551030 ARCHITECTURE 551031 INSPECTION 551032 HOUSING REHABILITATION 551049 ACQUISITION & DISPOSITION 551050 CLEARANCE/DEMOLITION 551070 UTILITIES 551080 WATER SYSTEM 551090 SEWER SYSTEM 551091 SOLID WASTE 551100 AMBULANCE 551161 FIRE PROTECTION 551160 HANDICAPPED 551044 $66,450.00 COMMUNITY FACILITY 551110 SENIOR CITIZENS CENTER 551112 PARKS 551150 STREETS 551180 FLOOD & DRAINAGE 551190 OTHER: Leqal, Survey, Easement 551210 TOTAL PROJECT COST $66,450.00 PUBLIC FACILITIES ADMIN 551010 DIRECT GRANTEE ADMIN 551018 TOTAL ADMINISTRATION $0.00 ---- TOTAL CDBG $66,450.00 - - LEVERAGE_ (MATCHING FUNDS) $69,756.25 TOTAL PROJECT COSTS -- $136,206.25 Signature of Authorized Official PROJECT DESCRIPTION: The proposed project is construction restroom located at the south end of Main Street. A sanitary sewer main extension and extension of existing sidewalks will be necessary to serve the new restroom facility. PROJECTED COMPLETION DATES Release of Funds: Engineering: Construction: MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO FROM: ANA C. STAGG, P.E. PUBLIC WORKS DIRECTOR SUBJECT: BID AWARD FOR FY 2003 CDBG SIDEWALK REHABILITATION PROJECT DATE: October 28, 2004 BACKGROUND: As part ofthe Community Development Block Grant (CDBG) program, this project includes construction of new sidewalks, repair of existing sidewalks, removing tripping hazards, and construction of new handicap ramps in locations where accessibility standards are not cun"ently met. Locations for improvements were identified within the original area oftown (known as old town) generally bounded by East 76th Street North to 11 th Street and U.S. Highway 169 west service road to Atlanta Avenue. That portion ofthe Three Lakes addition which lies east of U.S. Highway 169 and south of 86th Street NOlih also qualifies under the CDBG program. In September 2004, the Public Works Department Engineering Division finalized plans and specifications for the FY 2003 project (see Attachment A). Contract documents include additive alternates in order to allow completion of as many sites as possible and expend all available funds. Advertisement for Bids was published in the Owasso Reporter on September 30th and October ih, 2004. Contract documents are structured with a base bid to complete all construction and various repairs. Additive alternates are included for the removal and replacement of sidewalk and the constmction of new sidewalk in alternate locations within the program area. The Engineer's Estimate prepared by Public Works staffin October 2004 is $126.314.50 for the base work and $26,700.00 for alternate work resulting in a total estimate of$153,014.50 (see Attachment B). ANALYSIS OF)3IDS: Bids were opened on October 20, 2004 from seven (7) companies as shown on the attached summary sheet (see Attachment B). The apparent low bid was submitted by AP AC-Oklahoma of Tulsa in the amount of$116,221 for the base bid and $17,150 for the alternates for a total bid of$133,371 (see Attachment C). City staff examined the submitted bid package and no omissions or errors were found. Additionally, based on work history, AP AC appears qualified to perform the work. Page 2 Bid Award FY 2003 CDGB/ADA Sidewalk Rehabilitation Project FUNDING SOURCE: Funds for this project are available through a federal matching grant in the amount of $67,132.00. The City contribution of$67,132 is included in the FY 04-05 Capital Project Grant Fund (Line Item 46-300-54220). RECOMMENDATION: Staff recommends Council award of the FY 2003 CDBG Sidewalk Rehabilitation Project to AP AC- Oklahoma, Tulsa, Oklahoma in the amount of$133,371. ATTACHMENTS: A. Project Site Plan B. Engineer's Estimate C. Bid Tabulation D. AP AC Bid Sheet BIDDER acknowledges that estimated quantities are not guaranteed and are solely for the purposes of comparison of Bids. Final payment for all Unit Price Bid Items will be based on actual quantities provided, determined as provided in the Contract Documents. 4. BIDDER agrees that the Work will be substantially complete within fifty (50) calendar days after the date when the Contract Times commence to run as provided by the General Conditions and completed and ready for final payment in accordance with the General Conditions within sixty (60) calendar days after the date when the Contract Times commence to run. BIDDER accepts the provisions of the Agreement as to liquidated damages of $300.00 for each consecutive calendar day in the event of failure to complete the project within sixty (60) calendar days. 5. The following documents are attached to and made a condition ofthis Bid: A. Required Bid Security in the form of B;J Dovv< B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in ~he General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions. -b(O , c:<O() _~. COMPANY: ~lAHOMAe 1~"1 0904 BID 00200 - Page 7 of 1.0