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Home My WebLink About2011.08.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: August 16, 2011 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 12, 2011. 6W AKQ`i_/ Sherry Bishop, y Clerk ' ' T AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the August 2, 2011 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledge receipt of the monthly FY 201 1-2012 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 2, 2011 The OWASSO PUBLIC GOLF AUTHORITY met in regular session on Tuesday, August 2, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 29, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 9:01 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chair Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 19, 2011 Regular Meeting. B. Approval of Claims. Mr. Brown moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $37,166.80. The payroll payment reports for pay period ending 7/16/11 were included for review. YEA: Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 4-0, ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER Mr. Ray provided an update on the decreasing water pond levels resulting from the extreme dry heat, He further commented that staff has developed contingency plans to ensure protection of the OPGA investment in the course greens. OWASSO PUBLIC GOLF AUTHORITY August 2, 2071 ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Brown moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 4-0 and the meeting was adjourned at 9:02 p.m. Kian Kamas, Minute Clerk Doug Bonebrake, Chairman K Claims List 08/16/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 330.56 JPMORGAN CHASE BANK SYSCO-FOOD 444.89 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 86.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 81.56 JPMORGAN CHASE BANK WALMART-FOOD 9.00 JPMORGAN CHASE BANK GRT PLAINS COCA -BEVERAGE 727.49 JPMORGAN CHASE BANK GRT PLAINS COCA -BEVERAGE 939.92 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 139.13 JPMORGAN CHASE BANK TRUE LINKSWEAR-MERCHANDIS 346.22 JPMORGAN CHASE BANK SYSCO-FOOD 431.00 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 55.67 JPMORGAN CHASE BANK STAR PROD -MERCHANDISE 72.37 JPMORGAN CHASE BANK SYSCO-FOOD 73.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 51.56 JPMORGAN CHASE BANK SYSCO FOOD 1,223.93 JPMORGAN CHASE BANK GRT PLAINS COCA -BEVERAGE 454.32 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 110.61 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 49.27 JPMORGAN CHASE BANK TRUE LINKSWEAR-MERCHANDIS 1,012.75 BGR DAILY ACCT. REIMB PETTY CASH 849.00 JPMORGAN CHASE BANK CLASSIC CIGAR -TOBACCO 205.33 JPMORGAN CHASE BANK TRAVIS MATHEW-MERCHANDISE 120.00 JPMORGAN CHASE BANK TRAVIS MATHEW-MERCHANDISE 1,232.50 JPMORGAN CHASE BANK SYSCO-FOOD 482.90 JPMORGAN CHASE BANK WALMART-FOOD 32.88 TOTAL OPGA 9,562.42 CART OPERATIONS JPMORGAN CHASE BANK LOWES-SUPPLIES 240.61 JUSTICE GOLF CAR CO INC BAG CLIPS 57.40 JPMORGAN CHASE BANK JUSTICE GOLF -BATTERIES 12,000.00 TOTAL CART OPERATIONS 12,298.01 COURSE MAINT PRECISION SMALL ENGINE CO INC COOLERS 492.20 EWING IRRIGATION PRODUCTS, INC FERTILIZER 4,619.92 TIMMONS OIL COMPANY FUEL 1,785.50 TIMMONS OIL COMPANY FUEL 2,475.85 SAV-ON PRINTING & SIGNS LLC STOP SIGNS 175.00 JPMORGAN CHASE BANK OREILLY-HYDRAULIC HOSE 117.52 JPMORGAN CHASE BANK SUB AIR -FANS 9,690.00 DAVID B. NOWLAND FERTILIZER 982.00 DAVID B. NOWLAND FERTILIZER 561.00 TIMMONS OIL COMPANY DIESEL FUEL 1,775.25 JPMORGAN CHASE BANK PREC SMALL ENG-COOLERS 492.20 JPMORGAN CHASE BANK WINFIELD-FUNGICIDE 1,224.34 JPMORGAN CHASE BANK LUBER BROS-MOWER PART 181.28 Page 1 Claims List 08/16/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl COURSE MAINT... JPMORGAN CHASE BANK LUBER BROS-MOWER PART 213.02 JPMORGAN CHASE BANK MOHAWK-TOPDRESSING SAND 775.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 40.56 AT&T CONSOLIDATED PHONE BILL 48.85 JPMORGAN CHASE BANK LOWES-CONCRETE 140.09 JPMORGAN CHASE BANK LOWES-PAPER CUPS/HOSES 138.69 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 13.69 JPMORGAN CHASE BANK LOCKE SUPPLY -PVC FITTINGS 3.87 JPMORGAN CHASE BANK LOWES-ANCHOR CABLES 25.36 JPMORGAN CHASE BANK PROF TURF-VECHICLE PARTS 905.95 JPMORGAN CHASE BANK WINFIELD-HERBICIDES 234.43 JPMORGAN CHASE BANK WINFIELD-HERBICIDE 59.30 JPMORGAN CHASE BANK CHEROKEE-PUMP HOSE 826.34 JPMORGAN CHASE BANK ATWOODS-OIL/GASKET 73.56 JPMORGAN CHASE BANK HERTZ EQUIP-TRF PUMP RENT 2,720.42 JPMORGAN CHASE BANK AMC -SWING JOINT 20.00 JPMORGAN CHASE BANK HG FLAKE -PUMP FITTINGS 265.33 JPMORGAN CHASE BANK LOWES-SHOVEL/GLOVES 22.72 JPMORGAN CHASE BANK LOWES-IRRIGATION FITTINGS 10.32 JPMORGAN CHASE BANK LOWES-PVC FITTING 0.59 TOTAL COURSE MAINT 31,110.15 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 67.78 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 90.94 JPMORGAN CHASE BANK SYSCO-SUPPLIES 105.32 JPMORGAN CHASE BANK SYSCO-SUPPLIES 190.66 JPMORGAN CHASE BANK ABCO RENTS -PLATE RENTAL 29.17 BROOKS GREASE SERVICE, INC GREASE TRAP SERVICE 100.00 JPMORGAN CHASE BANK ABCO-SALES TAX REFUND -2.29 TOTAL FOOD & BEV 581.58 GOLF ADMIN JPMORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 PATRICK B OWEN YELLOW PAGE 354.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 340.37 AT&T CONSOLIDATED PHONE BILL 174.93 JPMORGAN CHASE BANK HOME DEPOT -BULB 14.97 JPMORGAN CHASE BANK CCP IND-RUBBER GLOVES 108.43 TOTAL GOLF ADMIN 1,347.70 FUND GRAND TOTAL 54,899.8 OPGA GRAND TOTAL $54,899.86 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/30/2011 Department Payroll Expenses Total Expenses Golf Shop Operations 2,723.85 4,004.41 Cart Operations 2,081.46 2,337.06 Golf Course Operations 12,646.45 16,442.24 Food & Beverage 4,496.45 5,489.73 General & Administration 3,184.22 4,642.23 FUND TOTAL 25,132.43 32,915.67 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT WORKERS COMP SAFETY AWARD 8/9/2011 Department Taxes Payroll Expenses Total Expenses Golf Shop Operations 61.20 800.00 861.20 Cart Operations 30.60 400.00 430.60 Golf Course Operations 68.23 892.00 960.23 Food & Beverage 11.17 146.00 157.17 General & Administration 61.20 800.00 861.20 FUND TOTAL 232.40 3,038.00 3,270.40 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2010-2011 Statement of Revenues & Expenses As of July 2011 and 2010 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) July 31, 2011 July 31, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 57,706 57,706 463,500 12.45% 64,820 64,820 643,500 10.07% 11,329 11,329 185,000 6.12% 17,119 17,119 185,000 9.25% (7,193) (7,193) (140,000) 5.14% (13,739) (13,739) (140,000) 9.81% 24,566 24,566 185,000 13.28% 18,905 18,905 205,000 9.22% (12,042) (12,042) (72,000) 16.72% (10,273) (10,273) (72,000) 14.27% 1,094 1,094 43,400 2.52% 7,737 7,737 54,800 14.12% - - - - 0.00% 75,461 664,900 11.35% 84,570 84,570 876,300 9.65% 75,461 81,370 22,293 30,829 134,493 81,370 22,293 30,829 134,493 635,450 12.81 % 101,160 22.04% 128,290 24.03% 864,900 15.559/o (59,032) (59,032) (200,000) 65,853 65,853 626,338 18,533 18,533 93,060 11,150 11,150 128,540 24,500 24,500 - 2,357 2,357 28,280 122,393 122,393 876,218 (37,822) (37,822) 82 10.51 % 19.92% 8.67% 8.33% 13.97%