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Home My WebLink About2011.09.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL RECEIVED TYPE OF MEETING: Regular DATE: September 6, 2011 S�� 0 �o�l TIME: 6:30 p.m. My ClsrWs PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 02, 2011. Sherry Bishop, y Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Reverend Melinda Foster, Open Table UCC 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Dependability. Karan Rebitzke, Owasso Character Council Member 6. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the August 16, 2011 Regular Meeting. Attachment # 6 -A B. Approval of Claims. Attachment # 6 -B C. Declaration of certain vehicles surplus to the needs of the City of Owasso, establishing a minimum value for each vehicle, and authorization for the disposal of such. Attachment # 6 -C 7. Consideration and appropriate action relating to items removed from the Consent Agenda. Owasso City Council September 6, 2011 Page 2 8. Consideration and appropriate action relating to a request for City Council approval of a three -year lease purchase agreement through the Ford Motor Credit Municipal Lease Purchase Program for the purchase of five (5) police cruisers, and authorization for the Mayor to execute the agreement. Mr. Yancey Attachment # 8 Staff recommends City Council approval of a three -year lease purchase agreement through the Ford Motor Credit Municipal Lease Purchase Program in the amount of $115,287.66, to include interest, for five (5) 2011 Ford Crown Victorias from Bob Hurley Ford; authorization for the Mayor to execute the agreement; and authorization to make the first payment in the amount of $38,429.22. 9. Consideration and appropriate action relating to a request for City Council acceptance of the 2011 Highway Safety Grant and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office. Mr. Chambless Attachment # 9 Staff recommends City Council acceptance of the 2011 Highway Safety Grant in the amount of $66,000 and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office. 10. Consideration and appropriate action relating to a request for City Council approval of Ordinance No. 995, approving zoning application number OZ 11 -04 changing the zoning of property located in the southwest quarter of Section 29, Township 21 North, Range 14 East, Tulsa County, Oklahoma, from a CS Commercial Shopping District to an IL Industrial Light District. Mr. Stephenson Attachment # 10 Staff recommends City Council approval of Ordinance No. 995. 11. Consideration and appropriate action relating to a request for City Council to award the contract for the Baptist Retirement Center Sidewalk Project; and approval of Change Order No. 1. Mr. Henderson Attachment # 10 Staff recommends City Council award the Baptist Retirement Center Sidewalk Project contract to Magnum Construction and approve Change Order No. 1 to the contract, for a total amount of $167,000. 12. Report from City Manager. 13. Report from City Attorney. 14. Report from City Councilors. 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 16. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 16, 2011 The Owasso City Council met in regular session on Tuesday, August 16, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, August 12, 2011. ITEM 1. CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p,m, ITEM 2. INVOCATION The invocation was offered by Minister Chad Balthrop of First Baptist Church, ITEM 3. FLAG SALUTE Councilor Ross led the flag salute. ITEM 4. ROLL CALL PRESENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Patrick Ross, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Steve Cataudella, Councilor Charlie Brown, Councilor ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 2, 2011 Regular Meeting and August 9, 2011 Special Meeting, B. Approval of Claims. C. Acknowledge receipt of the monthly FY 2011 -12 budget status report. Mr. Ross moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims totaling $169,995.51. Also included for review were the healthcare self- insurance claims report, payroll payment report for pay period ending 07/30/11, and Workers' Compensation Safety Award. YEA: Stovall, Bonebrake, Ross NAY: None Motion carried 3 -0. Owosso City Council August 76, 2011 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF OZ 11 -04, A REQUEST TO REZONE TWO (2) TRACTS OF LAND LOCATED ON THE NORTH SIDE OF EAST 80TH STREET NORTH, JUST WEST OF WHERE THE STREET INTERSECTS WITH THE SERVICE ROAD ON THE EAST SIDE OF US 169 FROM COMMERCIAL SHOPPING (CS) TO INDUSTRIAL LIGHT (IL) Mr. Fritschen presented the item, recommending City Council approval of rezoning application OZ 11 -04. Staff noted that a scrivener's error had been made and that the property is located on the north side of East 80th Street North, just east of where the street intersects with the service road on the east side of US 169. Mr. Stovall moved, seconded by Mr. Ross, to approve rezoning application OZ 11 -04, as recommended. YEA; Stovall, Bonebrake, Ross NAY; None Motion carried 3 -0. ITEM 8. REPORT FROM CITY MANAGER Mr. Ray provided a report on recent City activities and events. ITEM 9, REPORT FROM CITY ATTORNEY No report. ITEM 10, REPORT FROM CITY COUNCILORS No report. ITEM 11. NEW BUSINESS None. 2 Owasso City Council ITEM 12. ADJOURNMENT Mr. Brown moved, seconded by Mr. Ross, to adjourn the meeting. YEA; Stovall, Bonebrake, Ross NAY; None Motion carried 3 -0 and the meeting was adjourned at 6;38 p.m. Klan Kamas, Minute Clerk August 16, 2011 Doug Bonebrake, Mayor Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH CC REFUND/TIPPI TOES 50.00 TREASURER PETTY CASH CC REFUND /BOOSTER CLUB 50.00 TREASURER PETTY CASH CC REFUND /EATON 50.00 TREASURER PETTY CASH CC REFUND /STRICKLAND 50.00 TREASURER PETTY CASH CC REFUND /POWERS 50.00 TREASURER PETTY CASH CC REFUND /LORD 50.00 TREASURER PETTY CASH CC REFUND /POOLE 50.00 TREASURER PETTY CASH CC REFUND /MITCHELL 50.00 TREASURER PETTY CASH CC REFUND/WARREN 50.00 TREASURER PETTY CASH CC REFUND /BABCOCK 50.00 TREASURER PETTY CASH CC REFUND /JOHNSON 50.00 TREASURER PETTY CASH CC REFUND/TALIAFERRO 50.00 TREASURER PETTY CASH CC REFUND /SCHULTZ 50.00 TREASURER PETTY CASH CC REFUND /EMMITT 50.00 TREASURER PETTY CASH CC REFUND /HILL 50.00 TREASURER PETTY CASH CC REFUND /FELAND 50.00 TOTAL GENERAL 800.00 MUNICIPAL COURT CHARLES N. ROMANS BAILIFF SERVICES 350.00 OKLAHOMA MUNICIPAL COURT CLERKS ORIENTATION WORKSHOP 80.00 JPMORGAN CHASE BANK DELL - PRINTER CARTRIDGE 88.31 TOTAL MUNICIPAL COURT 518.31 MANAGERIAL TREASURER PETTY CASH TRAVEL EXPENSE 56.61 TREASURER PETTY CASH MEETING EXPENSE 10.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 13.15 TREASURER PETTY CASH MEETING EXPENSE 10.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 8.36 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 121.00 SAV -ON PRINTING & SIGNS LLC PRINTING SERVICES 205.50 FREEDOM BAPTIST CHURCH OF OWASSO, I LEADERSHIP DEVELOPMENT 405.00 TREASURER PETTY CASH LICENSE PLATE 10.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 49.78 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 68.60 JPMORGAN CHASE BANK MEETING EXPENSE 36.43 JPMORGAN CHASE BANK TRAINING EXPENSE 56.14 JPMORGAN CHASE BANK MEETING EXPENSE 18.93 JPMORGAN CHASE BANK MEETING EXPENSE 36.43 JPMORGAN CHASE BANK MEETING EXPENSE 18.51 JPMORGAN CHASE BANK LEADERSHIP DEVELOPMENT 60.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 31.89 JPMORGAN CHASE BANK COMMUNITY RELATIONS 494.74 JPMORGAN CHASE BANK TRAINING EXPENSE 50.21 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 41.60 JPMORGAN CHASE BANK MEETING EXPENSE 47.66 Page 1 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amount MANAGERIAL... JPMORGAN CHASE BANK ECON DEVELOPMENT EXPENSE 80.90 TOTAL MANAGERIAL 1,931.44 FINANCE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4.05 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.69 FREEDOM BAPTIST CHURCH OF OWASSO, I LEADERSHIP DEVELOPMENT 270.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.22 JPMORGAN CHASE BANK STRATEGIC -RED FLAG TRNING 39.90 TREASURER PETTY CASH TRAVEL EXPENSE 65.44 JPMORGAN CHASE BANK DELL - PRINTER CARTRIDGE 88.31 TOTAL FINANCE 480.61 HUMAN RESOURCES JPMORGAN CHASE BANK BOUDVILLE- PRINTER REPAIR 25.00 TREASURER PETTY CASH CHAMBER LUNCHEON 20.00 OWASSO CHAMBER OF COMMERCE STATE OF THE CITY 30.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENINGS 225.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE - EMPLOYMENT DRUG SCREE 200.00 JPMORGAN CHASE BANK SAFETY COUNCIL MEETING 20.80 JPMORGAN CHASE BANK ONBOARDING MEETING 41.75 STRATEGIC GOVERNMENT RESOURCES, INC EMPLOYEE DEVELOPMENT 3,608.00 JPMORGAN CHASE BANK CHARACTER - BULLETINS 557.20 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENING 55.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE -EMP DRUG SCREENING 25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 36.08 JPMORGAN CHASE BANK CLAREMORE DAILY - ADVERTISE 139.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.69 JPMORGAN CHASE BANK NEIGHBOR NEWS- ADVERTISING 80.20 JPMORGAN CHASE BANK TULSA WORLD- ADVERTISING 2,167.52 JPMORGAN CHASE BANK JOB NEWS- ADVERTISING 1,000.00 JPMORGAN CHASE BANK CHARACTER -CHAR INITIATIVE 39.80 TOTAL HUMAN RESOURCES 8,276.54 HR - CHARACTER INITIATIVE JJPMORGAN CHASE BANK ICHARACTER RECOGNITIONS 39.98 TOTAL HR - CHARACTER INITIATIVE 39.98 CHARACTER SCHOOLS JPMORGAN CHASE BANK CHARACTER - SCHOOL INITIATI 12,459.26 JPMORGAN CHASE BANK CHARACTER - REFUND - 266.00 TOTAL CHARACTER SCHOOLS 12,193.26 GENERAL GOVERNMENT CINTAS CORPORATION CARPET /MAT CLEANING 33.69 TULSA COFFEE SERVICE INC COFFEE SUPPLIES 162.59 COMMUNITY PUBLISHERS INC PUBLICATIONS 362.80 COMMUNITY PUBLISHERS INC PUBLICATIONS 326.40 Page 2 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL GOVERNMENT... XEROX CORPORATION COPIER SERVICE 788.62 IKON OFFICE SOLUTIONS, INC COPIER SERVICE 602.59 YOUTH SERVICES OF TULSA YOUTH COURT SERVICES 3,750.00 TREASURER PETTY CASH FILING FEES 52.00 MAILROOM FINANCE INC POSTAGE 1,000.00 AT &T CONSOLIDATED PHONE BILL 679.17 TREASURER PETTY CASH POSTAGE 1.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 63.36 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 63.36 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL -COX 274.73 MCAFEE & TAFT LEGAL 474.50 MCAFEE & TAFT LEGAL 154.00 INDIAN NATIONS COUNCIL OF GOVERNMEN ANNUAL FEE 900.00 EMERGENCY COMMUNICATIONS NETWORK, CODE RED ALERT SERVICES 6,000.00 OWASSO CHAMBER OF COMMERCE STATE OF THE CITY 150.00 CINTAS CORPORATION CARPET /MAT CLEANING 33.69 INDIAN NATIONS COUNCIL OF GOVERNMEN LEGISLATIVE CONSORTIUM 979.25 COMMUNITY PUBLISHERS INC PUBLICATION FEES 100.80 AT &T LONG DISTANCE LONG DISTANCE SERVICE 113.96 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.68 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.68 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC USE 176.82 AEP /PSO ELECTRIC USE 5,702.58 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 TULSA COUNTY ELECTION BOARD ELECTION PRE EXPENSE CLAI 6,014.04 TOTAL GENERAL GOVERNMENT 33,962.61 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK LASERWORKS -TONER 49.03 JPMORGAN CHASE BANK AMAZON -BOOK 17.70 INDIAN NATIONS COUNCIL OF GOVERNMEN INCOG 1ST QTR DUES 5,013.25 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 28.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 61.06 SPRINT SPRINT CARDS 79.98 TOTAL COMMUNITY DEVELOPMENT 5,249.42 ENGINEERING SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.85 TREASURER PETTY CASH CAR TAG 10.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 29.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 OKLAHOMA FLOODPLAIN MANAGERS OFMA CONFERENCE 275.00 OKLAHOMA FLOODPLAIN MANAGERS OFMA ANNUAL DUES 75.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 Page 3 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni ENGINEERING... UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.64 TOTAL ENGINEERING 620.00 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK FEDEX- SHIPPING 20.90 JPMORGAN CHASE BANK OFFICE DEPOT -TAPE 5.58 OWASSO CHAMBER OF COMMERCE STATE OF THE CITY 30.00 USA MOBILITY WIRELESS, INC PAGER USE 8.70 TREASURER PETTY CASH CAR TAG 10.00 SPRINT SPRINT CARDS 79.98 TOTAL INFORMATION TECHNOLOGY 155.16 SUPPORT SERVICES JPMORGAN CHASE BANK LOWES- PLUMBING PARTS 12.06 SPRINT SPRINT CARDS 79.98 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 42.42 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 269.28 JPMORGAN CHASE BANK MURPHY SUPPLY -HAND SOAP 116.88 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 16.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS 154.10 WAL -MART CORP SAMS CLUB 77150903608 JANITORIAL SUPPLIES 59.07 JPMORGAN CHASE BANK LOWES -BUG SPRAY 2.97 AT &T CONSOLIDATED PHONE BILL 60.17 JPMORGAN CHASE BANK CLEAN FREAKS -SEBO PARTS 69.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 32.30 JPMORGAN CHASE BANK RED BUD - FILTERS 45.36 JPMORGAN CHASE BANK STD SPLY LAWN -BELTS 86.33 JPMORGAN CHASE BANK LOWES- SUPPLIES 19.95 JPMORGAN CHASE BANK LIGHTING -BULBS 81.65 SAV -ON PRINTING & SIGNS LLC NAMEPLATES RELETTERED 15.00 JPMORGAN CHASE BANK TARGET - VACUUM 159.99 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 11.33 JPMORGAN CHASE BANK LOWES- SUPPLIES 4.87 JPMORGAN CHASE BANK LIGHTING- BALLAST 179.50 JPMORGAN CHASE BANK LIGHTING -BULBS 56.70 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.93 AT &T LONG DISTANCE LONG DISTANCE SERVICE 3.30 JPMORGAN CHASE BANK LOWES -BAIT 10.92 COX COMMUNICATIONS INTERNET SVC - OC BLDG 69.95 JPMORGAN CHASE BANK HOME DEPOT -TAX REFUND -0.89 TOTAL SUPPORT SERVICES 1,724.94 CEMETERY AEP /PSO JELECTRIC USE 36.76 Page 4 Claims List 09/6/2011 Budget Unit Title Vendor Name I Payable Description jPayment Amouni CEMETERY... JJPMORGAN CHASE BANK IHOME DEPOT -LOCK 13.96 TOTAL CEMETERY 50.72 POLICE SERVICES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.98 JPMORGAN CHASE BANK DELL -LASER INK 207.91 TREASURER PETTY CASH LICENSE PLATE 10.00 JPMORGAN CHASE BANK BROWN ELLS- FIREARMS EQUIP 105.95 JPMORGAN CHASE BANK LODGING EXPENSE 615.08 JPMORGAN CHASE BANK LODGING EXPENSE 202.50 USA MOBILITY WIRELESS, INC PAGER USE 70.10 OWASSO CHAMBER OF COMMERCE STATE OF THE CITY 30.00 JPMORGAN CHASE BANK OFFICE DEPOT -CHAIR 99.99 JPMORGAN CHASE BANK OFFICE DEPOT -CHAIR 99.99 JPMORGAN CHASE BANK MISTRAL SEC -EBAL CAMERA 5,285.00 JPMORGAN CHASE BANK UPS STORE - SHIPPING 18.58 JPMORGAN CHASE BANK TRAINING EXPENSE 9.00 BAILEY MEDICAL CENTER TESTING 26.00 JAMES T. LONG TUITION REIMBURSEMENT 619.40 JASON KITCH TRAINING REIMBURSEMENT 50.16 JASON KITCH TRAINING REIMBURSEMENT 91.54 WORKHEALTH SOLUTIONS, LLC HEP B VACCINE 89.00 COUNCIL ON LAW ENFORCEMENT EDUCATIC LODGING EXPENSE 40.00 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERIES 52.93 JPMORGAN CHASE BANK SIRCHIE- SUPPLIES 74.00 SPRINT SPRINT CARDS 479.88 JPMORGAN CHASE BANK ADVANCE AUTO - OUTLET 10.78 JPMORGAN CHASE BANK DRY CLEANING ST- CLEANING 1,237.72 TREASURER PETTY CASH INVESTIGATION EXPENSE 500.00 AT &T CONSOLIDATED PHONE BILL 454.11 TREASURER PETTY CASH TRAINING EXPENSE 99.79 TREASURER PETTY CASH FUEL 71.89 JPMORGAN CHASE BANK TULSA WORLD- ADVERTISING 345.39 TREASURER PETTY CASH TRAINING EXPENSE 58.81 TREASURER PETTY CASH NOTARY BOND 10.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 50.76 JPMORGAN CHASE BANK CAMETA CAMERA -5 LENSES 2,217.00 JPMORGAN CHASE BANK SPECIAL OPS -BELT 19.50 JPMORGAN CHASE BANK LODGING EXPENSE 50.99 JPMORGAN CHASE BANK WALMART- SNACKS FOR G2G2 13.39 JPMORGAN CHASE BANK WALMART -WATER 7.76 JPMORGAN CHASE BANK WALMART- INDUSTRIAL TAPE 19.97 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 91.35 JPMORGAN CHASE BANK VIEVU- CAMERA REPAIR 187.00 AEP /PSO ELECTRIC USE 3,412.74 JPMORGAN CHASE BANK A- ONE - CONFERENCE 400.00 Page 5 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES... JPMORGAN CHASE BANK A- ONE - CONFERENCE 800.00 JPMORGAN CHASE BANK BROWN ELLS-CLEAN ING KIT 45.31 JPMORGAN CHASE BANK USPS- SHIPPING 71.40 JPMORGAN CHASE BANK PEAVEY PERFORM - SUPPLIES 350.35 JPMORGAN CHASE BANK REASORS- PLATES 5.37 JPMORGAN CHASE BANK REASORS -STIR STICKS 4.43 AT &T LONG DISTANCE LONG DISTANCE SERVICE 113.97 JPMORGAN CHASE BANK SAFARILAND- SUPPLIES 230.37 JPMORGAN CHASE BANK SIRCHIE- SUPPLIES 281.53 JPMORGAN CHASE BANK FEDEX- SHIPPING 36.33 JPMORGAN CHASE BANK TRAINING EXPENSE 27.98 TOTAL POLICE SERVICES 19,515.98 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WALMART- SUPPLIES 26.00 JPMORGAN CHASE BANK OFFICE DEPOT -INK 95.97 AEP /PSO ELECTRIC USE 194.44 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 52.72 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 124.90 COMPUTER PROJECTS OF ILLINOIS OLETS - SECOND TERMINAL 565.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 11.47 JPMORGAN CHASE BANK VOLUNTEER CTRL -REG FEE 100.00 JPMORGAN CHASE BANK OFFICE DEPOT -INK 44.97 LAW ENFORCEMENT PSYCHOLOGICAL SERV PSYCH EVALUATION 80.00 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE - RENTALS 450.00 USA MOBILITY WIRELESS, INC PAGER USE 17.40 TOTAL POLICE COMMUNICATIONS 1,762.87 ANIMAL CONTROL AT &T LONG DISTANCE LONG DISTANCE SERVICE 4.59 JPMORGAN CHASE BANK LOWES- SUPPLIES 170.47 JPMORGAN CHASE BANK PNEUDART- COLLARS 74.78 JPMORGAN CHASE BANK OREILLY -WIPER BLADES 61.96 AT &T CONSOLIDATED PHONE BILL 45.63 JPMORGAN CHASE BANK ATWOODS -FAN 159.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 41.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 89.62 AEP /PSO ELECTRIC USE 390.28 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 19.78 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY 109.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 49.31 TOTAL ANIMAL CONTROL 1,217.40 FIRE SERVICES JPMORGAN CHASE BANK CONSOL FLEET - TESTING 1,017.50 JPMORGAN CHASE BANK LOWES- RETURN -18.54 JPMORGAN CHASE BANK TRAINING EXPENSE 234.48 Page 6 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 28.24 JPMORGAN CHASE BANK LODGING EXPENSE 86.24 JPMORGAN CHASE BANK LODGING EXPENSE 106.99 JPMORGAN CHASE BANK CONRAD FIRE - HELMETS 1,870.00 JPMORGAN CHASE BANK CONRAD FIRE -SEAT COVER 145.89 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 78.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.57 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.24 JPMORGAN CHASE BANK VIDEO REVOL -VIDEO REPAIRS 516.98 JPMORGAN CHASE BANK OFFICE DEPOT -FORMS 60.00 JPMORGAN CHASE BANK AMAZON -BOOKS 41.59 JPMORGAN CHASE BANK P &K EQUIP - WEEDEATER REP 33.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 28.51 JPMORGAN CHASE BANK OFFICE DEPOT - TRAINING MAT 99.90 JPMORGAN CHASE BANK AADVANAGE LAUNDRY -GEAR 201.04 JPMORGAN CHASE BANK WALMART -CAR WASH 7.76 JPMORGAN CHASE BANK FAMOUS FOOTWEAR- APPAREL 64.99 JPMORGAN CHASE BANK WALMART- SUPPLIES 67.55 JPMORGAN CHASE BANK LOWES- SUPPLIES 23.13 JPMORGAN CHASE BANK FEDEX- SHIPPING 25.44 JPMORGAN CHASE BANK LOWES- SUPPLIES 115.95 JPMORGAN CHASE BANK TRAINING EXPENSE 26.54 JPMORGAN CHASE BANK AMAZON - BATTERY 77.98 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS 64.98 JPMORGAN CHASE BANK GALLS - UNIFORM APPAREL 255.58 JPMORGAN CHASE BANK GALLS - GLOVES 52.99 JPMORGAN CHASE BANK LOWES -CAULK 22.49 JPMORGAN CHASE BANK PATROL TECH - APPAREL 459.29 JPMORGAN CHASE BANK SHOE CARNIVAL - APPAREL 105.00 JPMORGAN CHASE BANK ACADEMY SPORTS - APPAREL 94.99 AEP /PSO ELECTRIC USE 4,616.22 AT &T MOBILITY WIRELESS SERVICE 50.30 JPMORGAN CHASE BANK DELTA - AIRFARE 422.80 JPMORGAN CHASE BANK CHIEF FIRE - FLASHLIGHTS 784.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 40.24 JPMORGAN CHASE BANK TRAINING EXPENSE 60.43 JPMORGAN CHASE BANK P & K EQUIPMENT -PARTS 34.05 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS 84.98 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 111.92 JPMORGAN CHASE BANK EVAC SYSTEMS -MASK BAGS 223.04 JPMORGAN CHASE BANK FIRE PROT- TRAINING MANUAL 172.11 JPMORGAN CHASE BANK FIREMARSHAL- CONFER FEE 85.00 JPMORGAN CHASE BANK P & K EQUIPMENT- REPAIRS 336.47 JPMORGAN CHASE BANK TRAVEL EXPENSE 38.60 JPMORGAN CHASE BANK SHOE CARNIVAL - APPAREL 84.98 Page 7 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... AT &T CONSOLIDATED PHONE BILL 234.09 JPMORGAN CHASE BANK OREILLY -WIPER BLADES 12.02 JPMORGAN CHASE BANK RED BUD AIR - FILTERS 90.40 JPMORGAN CHASE BANK AIR CLEANING TECH - EXHAUST 885.00 JPMORGAN CHASE BANK AMSAN -PAPER TOWELS 165.22 JPMORGAN CHASE BANK EQUIP ONE - RETURN CHAIN -22.51 JPMORGAN CHASE BANK LOWES- RETURN CHAIN -18.90 TREASURER PETTY CASH UPHOLSTERED SEAT 25.00 JPMORGAN CHASE BANK FLEET DISTRIB- REPAIR PART 25.00 JPMORGAN CHASE BANK WALMART- COFFEE 58.17 SPRINT SPRINT CARDS 319.92 JPMORGAN CHASE BANK TJ MAXX- APPAREL 19.99 AT &T LONG DISTANCE LONG DISTANCE SERVICE 59.73 JPMORGAN CHASE BANK LOWES - CHAINSAW SUPPLIES 43.32 JPMORGAN CHASE BANK AMAZON -BOOKS 39.20 JPMORGAN CHASE BANK LOWES- SUPPLIES 106.68 JPMORGAN CHASE BANK EQUIP ONE -CHAIN SAW REP 27.51 USA MOBILITY WIRELESS, INC PAGER USE 54.05 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 131.17 JPMORGAN CHASE BANK LOWES- SUPPLIES 15.66 OWASSO CHAMBER OF COMMERCE STATE OF THE CITY 60.00 FREEDOM BAPTIST CHURCH OF OWASSO, I LEADERSHIP DEVELOPMENT 270.00 JPMORGAN CHASE BANK SHOE CARNIVAL - APPAREL 110.50 JPMORGAN CHASE BANK ZOLL -MAINT AGREEMENT 6,286.00 JPMORGAN CHASE BANK HIBBETT SPORTS - APPAREL 85.00 JPMORGAN CHASE BANK SHOE CARNIVAL - APPAREL 42.49 JPMORGAN CHASE BANK SHOE CARNIVAL - APPAREL 75.00 JPMORGAN CHASE BANK LOWES -PARTS 10.10 JPMORGAN CHASE BANK WALMART- SUPPLIES 37.30 JPMORGAN CHASE BANK P & K EQUIPMENT -CHAIN 22.44 JPMORGAN CHASE BANK WAYEST- REPAIR SERVICES 1,224.25 JPMORGAN CHASE BANK WAYEST -MASKS 3,273.00 JPMORGAN CHASE BANK RUNNERS WORLD- APPAREL 108.52 JPMORGAN CHASE BANK OFFICE DEPOT -FILE HANGER 11.49 JPMORGAN CHASE BANK BUMPER TO BUMPER - HANDLE 3.30 TOTAL FIRE SERVICES 27,071.93 EMERGENCY PREPAREDNES AT &T LONG DISTANCE LONG DISTANCE SERVICE 3.58 JPMORGAN CHASE BANK OEMA- CONFERENCE 50.00 AT &T CONSOLIDATED PHONE BILL 24.09 SPRINT SPRINT CARDS 39.99 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 13.83 AEP /PSO ELECTRIC USE 109.10 JPMORGAN CHASE BANK LOWES -PARTS 6.46 JPMORGAN CHASE BANK LOWES -PARTS 12.61 Page 8 Claims List 09/6/2011 Budget Unit Title I Vendor Name Payable Description IPayment Amouni TOTAL EMERGENCY PREPAREDNESS 259.66 STREETS WORKHEALTH SOLUTIONS, LLC TETANUS 116.00 JPMORGAN CHASE BANK GELLCO -BOOTS 116.99 AEP /PSO ELECTRIC USE 1,279.38 SIGNALTEK INC JULY MAINTENANCE 1,576.63 TWIN CITIES READY MIX, INC CONCRETE 304.50 TWIN CITIES READY MIX, INC CONCRETE 522.00 JPMORGAN CHASE BANK LOWES- RETURN -2.68 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.35 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.07 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.39 JPMORGAN CHASE BANK FLEETPRIDE -TAX REFUND -2.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.39 JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 13.45 JPMORGAN CHASE BANK FLEETPRIDE- TRIANGLES 37.98 SHERWOOD CONSTRUCTION CO, INC CONCRETE 429.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 641.75 JPMORGAN CHASE BANK OWASSO LUMBER - FORMING 25.00 JPMORGAN CHASE BANK OWASSO LUMBER - FORMING 30.26 TREASURER PETTY CASH CDL /SCHADEGG 66.50 TWIN CITIES READY MIX, INC CONCRETE 130.50 JPMORGAN CHASE BANK EQUIPMENT ONE -SAW BLADE 89.99 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 30.00 JPMORGAN CHASE BANK ARMOR - SAFETY APPAREL 17.50 JPMORGAN CHASE BANK GRAINGER -OIL 4.14 JPMORGAN CHASE BANK GRAINGER - WRENCH 217.58 JPMORGAN CHASE BANK LOWES- SUPPLIES 5.73 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK ARMOR PPE -PPE 21.00 USA MOBILITY WIRELESS, INC PAGER USE 43.50 JPMORGAN CHASE BANK ARMOR PPE -HARD HAT 15.00 JPMORGAN CHASE BANK ATWOODS -BALL HITCH /LOCK 33.86 JPMORGAN CHASE BANK ATWOODS - SAFETY BOOTS 16.99 JPMORGAN CHASE BANK AUTOZONE -WD40 22.98 JPMORGAN CHASE BANK VANCE BROTHERS -PAINT 240.00 JPMORGAN CHASE BANK GRAINGER -STEEL SPRAY CANS 223.12 JPMORGAN CHASE BANK LOWES- SUPPLIES 29.09 JPMORGAN CHASE BANK LOWES -FIRE EXTINGUISHER 73.93 TOTAL STREETS 6,626.86 BAPTIST RETIRE CTR SIDEW, COMMUNITY PUBLISHERS INC 1PUBLICATION 1 72.90 TOTAL BAPTIST RETIRE CTR SIDEWA 72.90 Page 9 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl STORMWATER JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 7.20 JPMORGAN CHASE BANK P &K EQUIP- REPAIRS 87.50 JPMORGAN CHASE BANK LOWES- SPRINKLER HEADS 6.38 JPMORGAN CHASE BANK ATWOODS- HITCH /LOCKING PIN 67.72 JPMORGAN CHASE BANK HOME DEPOT -KEY CHUCK 2.19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.61 USA MOBILITY WIRELESS, INC PAGER USE 52.20 JPMORGAN CHASE BANK ARMOR PPE -PPE 21.00 SPRINT SPRINT CARDS 159.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.51 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.51 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.49 JPMORGAN CHASE BANK ARMOR - SAFETY APPAREL 17.50 WORKHEALTH SOLUTIONS, LLC TETANUS 145.00 TOTAL STORMWATER 732.77 PARKS AT &T LONG DISTANCE LONG DISTANCE SERVICE 4.95 JPMORGAN CHASE BANK LOWES- OFFICE SUPPLIES 125.00 JPMORGAN CHASE BANK LOWES -PARTS 49.28 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.95 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 8.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 29.77 JPMORGAN CHASE BANK LOWES- SUPPLIES 20.18 JPMORGAN CHASE BANK LOWES- SUPPLIES 10.77 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.48 AEP /PSO ELECTRIC USE 981.70 AT &T CONSOLIDATED PHONE BILL 187.38 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.27 AEP /PSO ELECTRIC USE 132.38 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK ATWOODS -LIGHT BULBS 2.49 JPMORGAN CHASE BANK ATWOODS -PARTS 8.99 TOTAL PARKS 1,645.57 COMMUNITY CENTER AT &T CONSOLIDATED PHONE BILL 129.71 JPMORGAN CHASE BANK ROTO ROOTER - CREDIT - 143.72 JPMORGAN CHASE BANK TUCKER -GLASS CLEANER 54.60 JPMORGAN CHASE BANK TUCKER- TISSUE/TOWELS 77.60 AEP /PSO ELECTRIC USE 2,528.56 AT &T LONG DISTANCE LONG DISTANCE SERVICE 169 JPMORGAN CHASE BANK CHARACTER - BULLETINS 25.87 JPMORGAN CHASE BANK ROTO- ROOTER -CC BLOCKAGE 319.22 JPMORGAN CHASE BANK WALMART- CLEANING SUPPLIES 25.44 JPMORGAN CHASE BANK A PLUS -A/C REPAIRS 120.00 JPMORGAN CHASE BANK RED BUD - FILTERS 46.68 Page 10 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY CENTER... ITECHSICO ENTERPRISE SOLUTIONS JINSTALLATION PHONE SYSTEM 2,855.00 TOTAL COMMUNITY CENTER 6,042.65 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 24.09 AEP /PSO ELECTRIC USE 257.65 TOTAL HISTORICAL MUSEUM 281.74 ECONOMIC DEV ISPRINT ISPRINT CARDS 39.99 TOTAL ECONOMIC DEV 39.99 FUND GRAND TOTAL 131,273.31 AMBULANCE JPMORGAN CHASE BANK EXCELLANCE -MEDIC PART 16.18 JPMORGAN CHASE BANK BOUND TREE MED- SUPPLIES 153.82 JPMORGAN CHASE BANK LENOX- TOWING MEDIC #2 217.00 JPMORGAN CHASE BANK KEN KOOL- REPAIR PARTS 1,632.55 JPMORGAN CHASE BANK ALLMED- SUPPLIES 604.30 MEDICLAIMS INC BILLING SERVICES 6,134.68 JPMORGAN CHASE BANK ZOLL- LICENSES 3,625.00 JPMORGAN CHASE BANK LOWES -PARTS 3.99 SPRINT SPRINT CARDS 199.95 JPMORGAN CHASE BANK KEN KOOL -A/C REPAIRS 108.19 JPMORGAN CHASE BANK EXCELLANCE -PARTS 133.27 JPMORGAN CHASE BANK T & W -TIRES 1,927.48 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 234.17 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 4.92 JPMORGAN CHASE BANK PSI - SUPPLIES 52.56 JPMORGAN CHASE BANK PSI - SUPPLIES 76.53 JPMORGAN CHASE BANK ALLMED- SUPPLIES 567.16 JPMORGAN CHASE BANK PSI - RETURNED SUPPLIES -44.70 TOTAL AMBULANCE 15,647.05 FUND GRAND TOTAL 15,647.0 E911 COMMUNICATIONS INCOG -E911 MONTHLY ADMIN SVC FEES 6,872.31 AT &T CONSOLIDATED PHONE BILL 276.79 TOTAL E911 COMMUNICATIONS 7,149.10 FUND GRAND TOTAL 7,149.1 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 10.98 SPRINT SPRINT CARDS 39.99 Page 11 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni STRONG NEIGHBORHOODS.. JJPMORGAN CHASE BANK LOWES-MULCH 80.10 TOTAL STRONG NEIGHBORHOODS 131.07 FUND GRAND TOTAL 131.0 PUBLIC SAFETY - FIRE JJPMORGAN CHASE BANK WAYEST- CYLINDERS 6,531.00 TOTAL PUBLIC SAFETY - FIRE 6,531.00 FUND GRAND TOTAL 6,531.0 CITY GARAGE JPMORGAN CHASE BANK UNITED FORD -PARTS 160.77 JPMORGAN CHASE BANK UNITED FORD -PARTS 211.16 JPMORGAN CHASE BANK UNITED FORD - WINDOW SWITCH 64.98 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 88.80 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 26.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 31.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 T & W TIRE, LP TIRES FOR TRASH TRUCKS 3,495.52 JPMORGAN CHASE BANK FLEETPRIDE -HUB SEALS 90.90 AT &T CONSOLIDATED PHONE BILL 45.63 JPMORGAN CHASE BANK JIM NORTON - REPAIR SVCS 670.29 JPMORGAN CHASE BANK B &M EXHAUST - MUFFLER 89.95 JPMORGAN CHASE BANK AT &T- REPLACEMENT CELL PH 43.40 JPMORGAN CHASE BANK UNITED FORD -PARTS 69.61 JPMORGAN CHASE BANK ENLOW TRACTOR -PARTS 147.80 AEP /PSO ELECTRIC USE 504.65 AT &T MOBILITY WIRELESS SERVICE 58.59 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 60.81 JPMORGAN CHASE BANK OREILLYS -PARTS 4,132.17 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 9.89 AT &T LONG DISTANCE LONG DISTANCE SERVICE 7.53 JPMORGAN CHASE BANK YELLOW HOUSE -FRONT AXLE 6,796.46 JPMORGAN CHASE BANK OREILLYS-FREON RECYCLER 3,190.00 TOTAL CITY GARAGE 20,063.26 FUND GRAND TOTAL 20,063.2 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 578.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 342.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 342.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 Page 12 Claims List 09/6/2011 Budget Unit Title Vendor Name I Payable Description jPayment Amounl WORKERS' COMP SELF - INS.. ICITY OF OWASSO IMPREST ACCOUNT IWORKERS COMP CLAIM PAYMEN 578.00 TOTAL WORKERS' COMP SELF -INS 2,418.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 257.26 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,912.71 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 4,263.60 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 89.23 SAS, LLC SELECT ACTUARIAL SERVICE ACTURIAL SERVICES 3,500.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 12,046.59 TOTAL WORKERS' COMP SELF -INS 23,069.39 FUND GRAND TOTAL 25,487.3 GEN LIAB -PROP SELF INS JAMES OR SHERRY LEE TORT CLAIM 1,673.56 OWASSO FENCE CO FENCE REPAIR SOFTBALL FIE 1,000.00 WOOD, PUHL & WOOD, P.L.L.0 LEGAL - HUNTLEY 2,696.27 WOOD, PUHL & WOOD, P.L.L.0 LEGAL - HUNTLEY 4,019.04 ATKINSON, HASKINS, NELLIS, LEGAL FEES 39.44 TOTAL GEN LIAB -PROP SELF INS 9,428.31 FUND GRAND TOTAL 9,428.3 CITY GRAND TOTAL $215,710.49 Page 13 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9/6111 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 57,201.30 HEALTHCARE MEDICAL SERVICE 43,883.94 HEALTHCARE MEDICAL SERVICE 46,785.11 HEALTHCARE MEDICAL SERVICE 65,453.72 HEALTHCARE MEDICAL SERVICE 21,940.84 ADMIN FEES 16,620.04 STOP LOSS FEES 21,284.68 HEALTHCARE DEPT TOTAL 273,169.63 DELTA DENTAL DENTAL MEDICAL SERVICE 4,601.10 DENTAL MEDICAL SERVICE 2,979.60 DENTAL MEDICAL SERVICE 6,747.38 DENTAL MEDICAL SERVICE 2,059.10 DENTAL DEPT TOTAL 16,387.18 VSP VISION MEDICAL SERVICES 1,333.53 ADMIN FEES 1,268.97 ADMIN FEES 1,298.49 ADMIN FEES 1,239.45 VISION DEPT TOTAL 5,140.44 HEALTHCARE SELF INSURANCE FUND TOTAL 294,697.25 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 8/1312011 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,204.91 Managerial 19,730.51 27,267.62 Finance 12,554.83 19,647.03 Human Resources 6,029.91 10,021.59 Community Development 11,125.82 16,876.53 Engineering 14,609.19 21,904.52 Information Systems 10,852.90 16,164.03 Support Services 6,983.80 9,794.46 Police 107,488.01 162,381.38 Central Dispatch 15,821.63 26,555.93 Animal Control 2,298.09 3,590.77 Fire 94, 534.06 140, 785.30 Fire -Safer Grant 5,124.80 10,529.95 Emergency Preparedness 2,818.43 4,573.59 Streets 5,784.77 9,943.86 Stormwater /ROW Maint. 6,909.69 11,076.51 Park Maintenance 9,321.40 14,281.06 Community- Senior Center 2,051.78 3,090.49 Historical Museum 600.00 673.68 Economic Development 2,876.92 3,793.93 General Fund Total 342,102.85 519,157.14 Garage Fund Total 4,170.56 6,872.44 Ambulance Fund Total 24,411.30 36,482.84 Emergency 911 Fund Total - - Worker's Compensation Total 1,512.80 1,820.88 Strong Neighborhoods 2,102.12 3,167.70 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 8/27/2011 Department Payroll Expenses Total Expenses Municipal Court 4,540.98 6,150.60 Managerial 20,522.68 28,219.55 Finance 12,513.16 19,600.46 Human Resources 6,413.91 10,471.85 Community Development 9,829.34 15,392.23 Engineering 13,597.88 20,552.86 Information Systems 7,804.22 12,029.11 Support Services 6,977.66 9,786.52 Police 109,806.11 164,450.45 Central Dispatch 14,607.60 25,126.03 Animal Control 2,916.85 4,302.69 Fire 94,108.34 140,335.92 Fire -Safer Grant 7,494.79 12,767.29 Emergency Preparedness 2,798.43 4,552.06 Streets 7,237.30 11,579.55 Stormwater /ROW Maint. 7,338.38 11,576.60 Park Maintenance 8,864.28 13,774.91 Community- Senior Center 2,380.30 3,459.64 Historical Museum 600.00 673.68 Economic Development 3,326.92 4,326.15 General Fund Total 343,679.13 519,128.15 Garage Fund Total 4,103.60 6,794.64 Ambulance Fund Total 24,834.23 36,965.83 Emergency 911 Fund Total - - Worker's Compensation Total 1,512.80 1,820.88 Strong Neighborhoods 2,077.12 3,140.81 The City Wit aut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Assistant City Manager SUBJECT: Establish Minimum Value of Surplus Vehicles and Authorize eBay Auction DATE: September 2, 2011 BACKGROUND: The following vehicle has been deemed by the Public Works Department as no longer needed to remain in service due to age and /or condition and is being recommended to be declared surplus by the City Council. : ➢ 1992 Chevrolet Cheyenne 3500 (with compartment bed) - 168,825 miles ➢ Tag # 3- 33292, VIN 1 GBHC34KNE191 105, Fixed Asset # 0097 Typically, when the City of Owasso declares an item surplus, an approximate worth for the individual items are submitted to the City Manager (if valued at less than $500) or City Council (if valued at $500 or greater), along with the list for approval. Staff has reviewed the Finance Department's "Book Value" of the vehicles /items, and values from the "Kelley Blue Book" (when possible), as well as our auction history to determine a minimum value for each item. The following is the minimum value that has been determined for the vehicle: ➢ 1992 Chevrolet Cheyenne 3500 (with compartment bed) - $900.00 This vehicle has been replaced and has little or no value to our organization. Also note that these surplus items has been sitting outside in storage and are continuing to depreciate, further losing value to the City of Owasso. eBay AUCTION: eBay is an online auction tool used by the City to obtain the highest resale or salvage price for items that have outlived their useful lifespan and have no foreseeable value to the City of Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved by the City Council in 2002. HOW IT WORKS: ➢ City Council declares vehicles (or other items) surplus and declares a minimum value for each item. Staff gathers identification information, writes descriptions, and takes digital pictures for each item to be auctioned. ➢ Staff also determines whether the item can be shipped or will need to be picked up by the purchaser /buyer. If the City is responsible for shipping, staff will add shipping cost into the bidding specifications on the auction site. ➢ Items are placed on auction for 10 days (allowing the auction to occur over two weekends). ➢ When the item is added to the eBay auction site, advertising of the auction is also done on the City of Owasso's webpage & "tweeted" on Twitter. ➢ During the auction period, prospective bidders may e -mail the designated staff member to ask any questions they may have about the items being auctioned. The questions and answers are posted on the item's auction page, and item descriptions can be amended and /or corrected during the auction. ➢ At the close of the auction, eBay notifies the designated staff member of the highest bidder and provides their e -mail address. ➢ Staff notifies the highest bidder, and arrangements for payment by credit card, check, or cash are handled through the Utility Billing Window, and /or through the internet using "PayPal ". ➢ Arrangements are made for pick -up or shipping of the item once a deposit has been made. Items are released or shipped once payment is received. ➢ A deposit is required within 2 business days, payment in full is required within 7 days, and vehicle removal and /or shipping arrangements must be completed within 21 days of the auction close. eBay FEES: for Vehicles Listing Fee $ 50.00 10 day listing $ 15.00 Reserve Fee $ 7,00 Extra pictures $ 1.00 Estimated total cost $ +/ -73.00 per vehicle listed RECOMMENDATION: Staff recommends City Council declare the following vehicle as surplus to the needs of the City of Owasso and approve the accompanying amount as a minimum value to be utilized for eBay auctioning: ➢ 1992 Chevrolet Cheyenne 3500 (with compartment bed) - $900.00 ATTACHMENT: A. Vehicle Description ATTACHMENT A: VEHICLE DESCRIPTIONS 1992 Chevrolet Cheyenne 3500 Cab & Chassis with 6 door compartment bed. V -8 engine with automatic transmission, rear wheel drive, with dual wheels. Tires are in fair to poor condition. Vehicle has very little rust in body and box bed. Odometer reads 168,825 miles. Seat and floor mats are torn and interior is in poor condition. A/C does not work. Vehicle runs and drives but has been used very little in the past three years. Oe. T City wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Dan Yancey Chief of Police SUBJECT: Request To Purchase Five Police Cruisers DATE: September 2, 2011 BACKGROUND: The FY 2011 -2012 operating budget provides funding for the lease /purchase of five (5) police four -door sedans, which are to be assigned to the patrol division of the Owasso Police Department. It is the staff's intention to order five (5) Ford Crown Victorias if approved by the Council. The majority of the necessary accessory equipment needed to outfit these vehicles will be utilized from vehicles rotated from the emergency service fleet. The department sought pricing from dealerships holding governmental agency contracts with the State of Oklahoma. The department chose Bob Hurley Ford because that vendor currently holds the state contract and can deliver 2011 models in less than two (2) weeks. These units can be purchased with limited upgrades, such as driver's side spotlight and front end police wiring package for no more than $21,692 each. Standard on these vehicles is a three -year, 36,000 mile bumper -to- bumper warranty. If approved for purchase, five (5) 2011 model units can be delivered within approximately two (2) weeks. The above mentioned vehicles are certified for Compressed Natural Gas (CNG) and would be available for conversion. PROPOSED REPLACEMENT: Evaluation of the department's fleet suggests the department rotate two 1999 Ford Crown Victorias, two 2000 Chevrolet Impalas, and one 2001 Chevrolet Impala from their emergency service status. In the past, when the department has rotated vehicles to non - emergency service, they have been utilized for various needs to include transportation to and from training. In addition, vehicles could be transferred to other city departments if needed or be declared surplus and sold at auction. FORD MUNICIPAL LEASE - PURCHASE FINANCE PLAN: The Ford Municipal lease- purchase finance plan requires no security deposit, has no pre- payment penalty, no mileage penalty, and no hidden fees. At inspection, the title and registration will indicate the municipal government as the Registered Owner. At term end, the municipality buys the vehicle for One (1) Dollar. A documentation Fee of $425 is required per transaction (not per vehicle) and is included in the total funding price. Municipalities have the option to pay the lease off early (following 30 days notice), with the municipality only obligated to pay interest until such time the note is paid in full. Both the Finance Department and the City Attorney have reviewed the documents associated with the proposed lease- purchase. FUNDING: Funding for these vehicles is being sought through the Ford Motor Credit Municipal Lease Purchase Program on a three -year agreement at six (6) percent interest. The first initial annual payment of $38,429.22 is due upon approval of the lease purchase contract and delivery of vehicles. Funding for the initial installment is contained within the Public Safety Capital Fund. RECOMMENDATION: Staff recommends City Council approval of a three -year lease purchase agreement through the Ford Motor Credit Municipal Lease Purchase Program in the amount of $115,287.66, to include interest, for five (5) 2011 Ford Crown Victorias from Bob Hurley Ford; authorization for the Mayor to execute the agreement; and authorization to make the first payment on the vehicles. ATTACHMENT: A. Bid from Bob Hurley Ford B. Credit Approval Confirmation Govemment Sales 405 -233 -2700 toil free 877 -239 -2707 ` =--mail: copcars @bobhuriWord.com Dal To: Fax Cover Sheet From; h/f i Flo. of Pages (ind. Cover) `?7 Owasso P.D. 2011 Ford Crown Victoria Police Interceptor White Exterior/Dark Interior Cloth Front Buckets/Rear Vinyl Bench 4.61, V8 /Automatic Power Locks/Wiudows/M:irrors Power Adjustable Pedal Side Airbags Speed Control)Tilt Wheel Noise Suppression Sands Full Size Spare Anti -Lock Brakes AM/FM Radio Heated Mirrors Limited Slip Axle Bodyside Moldings fax 405- 239 -2705 Total $21,692.00 FordCredit The American Road P. O. Box 1739 Dearborn, Michigan 48121 -1739 September 2, 2011 Rodney Ray City of Owasso 111 N. Main Owasso, OK 74055 Subject: Credit Approval Confirmation - Lease No. 8967900 - City of Owasso Dear Mr Rodney Ray: The municipal credit request has been approved by Ford Credit for the City of Owasso in the amount of $108,885.00. We have notified Frank Dulier /Kenny Davis at Bob Hurley Ford Government Sales of your credit approval. Lease documents will be sent to you for signature when Frank Dulier /Kenny Davis contacts us with the equipment serial number(s) and firm delivery date(s). Thank you, again, for choosing Ford Credit as your municipal financing source. If you have any questions concerning this transaction or any other equipment acquisitions, please call me at 1- 800 - 241 -4199, Ext. 1. Sincerely, 7"u&Ma Crawford Tabitha Crawford Municipal Financing Please Note: The customer rate of 6% expires on 12/31/2011. If the equipment cannot be delivered by this date, please call me to discuss the new rate or rate extension fee. 0eTh00 City witiaut Limits. . TO: The Honorable Mayor and City Council City of Owasso FROM: Tracy Townsend Patrol Captain SUBJECT: 2012 Oklahoma Highway Safety Office Grant DATE: September 2, 2011 BACKGROUND: In February of 2011, the Owasso Police Department applied for grant funding through the "2012 Highway Safety Office Grant ". This grant was made available by the Oklahoma Highway Safety Office (OHSO). The purpose of the grant is to provide Oklahoma law enforcement agencies with resources to reduce the number of injury /fatality collisions in the State of Oklahoma. OHSO has notified City staff that $66,000 has been awarded to the police department. OHSO designated $60,000 of the funding for overtime traffic enforcement that is to be directed towards speeding and aggressive drivers. An additional $6,000 is included and dedicated for the purchase of two Lidar speed detection units. City staff anticipated this annual traffic safety enforcement grant and included funds in the FY 2011 -2012 budget. Partnering with OHSO to reduce collisions is consistent with objectives set forth in the Police Department's Strategic Plan. GRANT FUNDING: There is no match requirement for the grant award; however, the Police Department will be responsible for fuel and maintenance costs for police vehicles used during grant overtime traffic patrols. The grant is funded on a cost reimbursement concept. The Police Department will expend monies through its existing budget and then claim reimbursement from OHSO. In order to receive grant funding, the City of Owasso must enter into a contract with OHSO and provide resources to manage the grant. REQUEST: Staff is requesting City Council acceptance of the 2012 Highway Safety Grant and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office. RECOMMENDATION: Staff recommends City Council acceptance of the 2012 Highway Safety Grant in the amount of $66,000, and authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant. ATTACHMENT: A. Contract as prepared by the Oklahoma Highway Safety Office PROJECT NO. SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 Page 1 of 8 OKLAHOMA HIGHWAY SAFETY OFFICE GRANT AGREEMENT — PART I TITLE OF PROJECT GRANT EFFECTIVE DATE OWASSO SPEED ENFORCEMENT PROJECT NUMBER SE- 12- 03 -06 -07 AFFIDAVIT HIGHWAY SAFETY FUNDS OBLIGATED $ 63,000.00 $ 3.000.00 $ 66,000.00 State of Oklahoma, County of Tulsa . I, Rodney Ray , of lawful age, being duly sworn, on oath say, that I am the duly authorized agent of The City of Owasso of Owasso , Oklahoma, for executing this grant with the Oklahoma Highway Safety Office (OHSO). I further state and agree to comply, to the best of my knowledge, information and belief, with all municipal, state and federal laws, regulations and directives governing grants including, but not limited to, those listed in this agreement. Referenced documents are on file at the OHSO. I further state that any and all claims for reimbursement under this agreement will be true and correct, that the work, services, or materials as shown by any claim will have been completed or supplied in accordance with the plans, specifications, orders, requests and all other terms of the grant prior to the filing of claims. I further state that I am the duly authorized agent of the grantee for the purpose of certifying the facts pertaining to the giving of things of value to governmental personnel in order to procure the grant or obtain payment, I am fully aware of the facts and circumstances surrounding the making of the grant and have been personally and directly involved in the proceedings leading to the procurement of the grant; and neither the grantee nor anyone subject to the grantee's direction or control has been paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or other things of value, either directly or indirectly, in procuring the grant or obtaining payment. In reviewing this grant agreement and the circumstances involved with its implementation, an opinion was derived by the undersigned that any negative environmental impact will be substantially outweighed by the projected benefits of this project. Date Subscribed and Sworn to, before me, this My Commission expires 20 Signature Commission Number Title day of AFFIDAVIT Notary Public 20 State of Oklahoma, County of Oklahoma. I, J. Kevin Behrens of lawful age, being first duly sworn on oath say, that I am the duly authorized representative of the Governor of the State of Oklahoma and am duly authorized to carry out the statutory provisions of 47 O.S. 1971, Section 40 -107, and all other laws, regulations and directives, pertinent to highway safety in the State of Oklahoma to the best of my knowledge, information, and belief. Date 20 Signature Interim Director, Highway Safety Office Subscribed and Sworn to, before me, this day of 20 My Commission expires Commission Number Notary Public OHSO -P -2 (06/10) GRANT PERIOD FROM October 1, 2011 TO September 30, 2012 PROJECT PERIOD FROM October 1. 2005 TO September 30, 2012 OWASSO SPEED ENFORCEMENT PROJECT NUMBER SE- 12- 03 -06 -07 AFFIDAVIT HIGHWAY SAFETY FUNDS OBLIGATED $ 63,000.00 $ 3.000.00 $ 66,000.00 State of Oklahoma, County of Tulsa . I, Rodney Ray , of lawful age, being duly sworn, on oath say, that I am the duly authorized agent of The City of Owasso of Owasso , Oklahoma, for executing this grant with the Oklahoma Highway Safety Office (OHSO). I further state and agree to comply, to the best of my knowledge, information and belief, with all municipal, state and federal laws, regulations and directives governing grants including, but not limited to, those listed in this agreement. Referenced documents are on file at the OHSO. I further state that any and all claims for reimbursement under this agreement will be true and correct, that the work, services, or materials as shown by any claim will have been completed or supplied in accordance with the plans, specifications, orders, requests and all other terms of the grant prior to the filing of claims. I further state that I am the duly authorized agent of the grantee for the purpose of certifying the facts pertaining to the giving of things of value to governmental personnel in order to procure the grant or obtain payment, I am fully aware of the facts and circumstances surrounding the making of the grant and have been personally and directly involved in the proceedings leading to the procurement of the grant; and neither the grantee nor anyone subject to the grantee's direction or control has been paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or other things of value, either directly or indirectly, in procuring the grant or obtaining payment. In reviewing this grant agreement and the circumstances involved with its implementation, an opinion was derived by the undersigned that any negative environmental impact will be substantially outweighed by the projected benefits of this project. Date Subscribed and Sworn to, before me, this My Commission expires 20 Signature Commission Number Title day of AFFIDAVIT Notary Public 20 State of Oklahoma, County of Oklahoma. I, J. Kevin Behrens of lawful age, being first duly sworn on oath say, that I am the duly authorized representative of the Governor of the State of Oklahoma and am duly authorized to carry out the statutory provisions of 47 O.S. 1971, Section 40 -107, and all other laws, regulations and directives, pertinent to highway safety in the State of Oklahoma to the best of my knowledge, information, and belief. Date 20 Signature Interim Director, Highway Safety Office Subscribed and Sworn to, before me, this day of 20 My Commission expires Commission Number Notary Public OHSO -P -2 (06/10) PROJECT NO. SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 Page 1 of 8 OKLAHOMA HIGHWAY SAFETY OFFICE GRANT AGREEMENT — PART I TITLE OF PROJECT GRANT EFFECTIVE DATE OWASSO SPEED ENFORCEMENT PROJECT NUMBER SE- 12- 03 -06 -07 AFFIDAVIT HIGHWAY SAFETY FUNDS OBLIGATED $ 63,000.00 $ 3,000.00 $ 66,000.00 State of Oklahoma, County of Tulsa . I, Rodney Ray , of lawful age, being duly sworn, on oath say, that I am the duly authorized agent of The Citv of Owasso of Owasso , Oklahoma, for executing this grant with the Oklahoma Highway Safety Office (OHSO). I further state and agree to comply, to the best of my knowledge, information and belief, with all municipal, state and federal laws, regulations and directives governing grants including, but not limited to, those listed in this agreement. Referenced documents are on file at the OHSO. I further state that any and all claims for reimbursement under this agreement will be true and correct, that the work, services, or materials as shown by any claim will have been completed or supplied in accordance with the plans, specifications, orders, requests and all other terms of the grant prior to the filing of claims. I further state that I am the duly authorized agent of the grantee for the purpose of certifying the facts pertaining to the giving of things of value to governmental personnel in order to procure the grant or obtain payment, I am fully aware of the facts and circumstances surrounding the making of the grant and have been personally and directly involved in the proceedings leading to the procurement of the grant; and neither the grantee nor anyone subject to the grantee's direction or control has been paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or other things of value, either directly or indirectly, in procuring the grant or obtaining payment. In reviewing this grant agreement and the circumstances involved with its implementation, an opinion was derived by the undersigned that any negative environmental impact will be substantially outweighed by the projected benefits of this project. Date 120 Signature Subscribed and Sworn to, before me, this My Commission expires Commission Number Title day of Notary Public 20 AFFIDAVIT State of Oklahoma, County of Oklahoma. I, J. Kevin Behrens , of lawful age, being first duly sworn on oath say, that I am the duly authorized representative of the Governor of the State of Oklahoma and am duly authorized to carry out the statutory provisions of 47 O.S. 1971, Section 40 -107, and all other laws, regulations and directives, pertinent to highway safety in the State of Oklahoma to the best of my knowledge, information, and belief. Date Subscribed and Sworn to, before me, this My Commission expires OHSO -P -2 (06/10) 20 Signature Commission Number day of Interim Director, Highway Safety Office Notary Public 20 GRANT PERIOD FROM October 1, 2011 TO September 30, 2012 PROJECT PERIOD FROM October 1. 2005 TO September 30, 2012 OWASSO SPEED ENFORCEMENT PROJECT NUMBER SE- 12- 03 -06 -07 AFFIDAVIT HIGHWAY SAFETY FUNDS OBLIGATED $ 63,000.00 $ 3,000.00 $ 66,000.00 State of Oklahoma, County of Tulsa . I, Rodney Ray , of lawful age, being duly sworn, on oath say, that I am the duly authorized agent of The Citv of Owasso of Owasso , Oklahoma, for executing this grant with the Oklahoma Highway Safety Office (OHSO). I further state and agree to comply, to the best of my knowledge, information and belief, with all municipal, state and federal laws, regulations and directives governing grants including, but not limited to, those listed in this agreement. Referenced documents are on file at the OHSO. I further state that any and all claims for reimbursement under this agreement will be true and correct, that the work, services, or materials as shown by any claim will have been completed or supplied in accordance with the plans, specifications, orders, requests and all other terms of the grant prior to the filing of claims. I further state that I am the duly authorized agent of the grantee for the purpose of certifying the facts pertaining to the giving of things of value to governmental personnel in order to procure the grant or obtain payment, I am fully aware of the facts and circumstances surrounding the making of the grant and have been personally and directly involved in the proceedings leading to the procurement of the grant; and neither the grantee nor anyone subject to the grantee's direction or control has been paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or other things of value, either directly or indirectly, in procuring the grant or obtaining payment. In reviewing this grant agreement and the circumstances involved with its implementation, an opinion was derived by the undersigned that any negative environmental impact will be substantially outweighed by the projected benefits of this project. Date 120 Signature Subscribed and Sworn to, before me, this My Commission expires Commission Number Title day of Notary Public 20 AFFIDAVIT State of Oklahoma, County of Oklahoma. I, J. Kevin Behrens , of lawful age, being first duly sworn on oath say, that I am the duly authorized representative of the Governor of the State of Oklahoma and am duly authorized to carry out the statutory provisions of 47 O.S. 1971, Section 40 -107, and all other laws, regulations and directives, pertinent to highway safety in the State of Oklahoma to the best of my knowledge, information, and belief. Date Subscribed and Sworn to, before me, this My Commission expires OHSO -P -2 (06/10) 20 Signature Commission Number day of Interim Director, Highway Safety Office Notary Public 20 PROJECT NO. SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 Page 2 of 8 Table of Contents OKLAHOMA HIGHWAY SAFETY OFFICE GRANT AGREEMENT - PART I AUTHORIZATION.................................................................................................................................... ..............................1 TABLEOF CONTENTS .............................................................................................................................. ..............................2 PROJECTSUMMARY ............................................................................................................................... ..............................3 PROJECTGOAL ............................................................................................................................................... ............................... 3 PROBLEMIDENTIFICATION ................................................................................................................................ ............................... 3 PROJECTDESCRIPTION .................................................................................................................................. ............................... 3 -4 EQUIPM ENT JUSTIFICATION .............................................................................................................................. ............................... 4 EVALUATION................................................................................................................................................. ............................... 4 BUDGETSUMMARY ............................................................................................................................... ..............................5 BUDGETDETAILS .................................................................................................................................... ..............................6 ACTIVITY /MILESTONES ......................................................................................................................... ............................7 -8 GENERAL PROVISIONS - PART II SPECIFIC AGREEMENTS - PART III ATTACHMENT PROJECT DIRECTOR'S REPORT LE ACTIVITY REPORT PROJECT NO. SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 Page 3 of 8 Title of Project: OWASSO SPEED ENFORCEMENT Project Number: SE- 12- 03- 06 -07/CE- 12- 03 -24 -07 Responsible Agency: Owasso Police Department Reimbursement Information (where check is to be Project Director: Captain Tracy Townsend mailed): Phone Number: (918)376 -1569 Payee: City of Owasso Address: 111 North Main Street Address: 111 North Main Street Owasso, OK 74055 Owasso, OK 74055 Fax: (918)376 -1589 Email: townsend @cityofowasso.com OHSO Funds Obligated: $ 66,000.00 Other Funds Obligated: $ Source of Other Funds: Total of OHSO and Other Funds: $ 66,000.00 PROJECT SUMMARY NARRATIVE SECTION The following pages of this PROJECT SUMMARY NARRATIVE SECTION will contain: The Problem Identification, Project Goal, Project Description, Equipment and Equipment Justification, and Evaluation. The project objectives must be time - framed and measurable. The narrative also needs to include personnel utilization. PROJECT GOAL: The goal of this project is to reduce the number of Unsafe Speed KAB crashes in Owasso and Tulsa County by 3 %, from 586 in 2009 to 569 in 2012. PROBLEM IDENTIFICATION: A conservative estimate of the City of Owasso's current population is 30,000 people. Growth in retail /restaurant business, schools, and hospitals has resulted in additional traffic congestion and motor vehicle crashes. This growth continues to increase non - resident traffic which contributes to a strain on Owasso PD's resources. According to data from the Oklahoma Highway Safety Office, the City of Owasso ranks 24th in the state for total KAB crashes, 16th in unsafe speed KAB crashes, and 22 "d for alcohol - related KAB crashes. All rankings are above the state rate per 100 million vehicle miles traveled. In order to address the current motor vehicle crash situation and reduce the future frequency of injury crashes and fatalities, Owasso PD will utilize grant funding for overtime traffic enforcement and public information and education programs. PROJECT DESCRIPTION: The project will implement activities in support of National Highway Traffic Safety goals to reduce motor vehicle KAB crashes. Owasso officers will work shifts outside their normal work schedules on an overtime basis. Shifts will be scheduled to coincide with peak traffic hours; focusing on violations that may cause and /or contribute to the severity of motor vehicle crashes, particularly speed violations and aggressive driving. Officers may periodically conduct traffic safety checkpoints in order to stress occupant protection issues. The Owasso Police Department will partner with the OHSO by participating in a special combined emphasis enforcement project consisting of three specific enforcement "waves" scheduled during the project year. These special waves of enforcement will concentrate on occupant protection and impaired driving. The Owasso Police Department will support NHTSA's national goals and participate in the Click -It or Ticket and Drive Sober or Get Pulled Over mobilizations. The Project Director will submit monthly reports to the Oklahoma Highway Safety Office (OHSO). These reports will contain a narrative summary and completed OHSO Budget and Activity Milestone pages. This report will also contain a claim requesting reimbursement for expended project funds and necessary backup financial documentation including but not limited to participating officers' regular hourly wage and overtime hourly wage. Additionally, the claim will include an officer activity log that denotes overtime hours worked, number and type of activities and written contacts issued for each particular funding source of the grant. The report will include the number and description of PI &E PROJECT NO. 5E- 12- 03- 06- 07/CE- 12- 03 -24 -07 Page 4 of 8 events conducted. Online reporting of activities connected with the special emphasis enforcement project will be submitted after each enforcement wave. Online pre and post reporting will be completed as part of participation in the Click -It or Ticket and Drive Sober or Get Pulled Over mobilizations. EQUIPMENT JUSTIFICATION: Two Lidar speed detection devices to be used in apprehension and prosecution of speed violators. EVALUATION: At the end of the contract period, the Project Director will submit a summary report detailing the results of project activities and whether the project goal was met. BUDGET SUMMARY Page 5 of 8 _ Pages PROJECT TITLE: OWASSO SPEED ENFORCEMENT Federal Fiscal Year: 2012 PROGRAM AREA SPEED ENFORCEMENT Project Number: SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 COST CATEGORY ITEMS 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Annual Total OCT NOV DEC JAN FEB MAR APR MAY JUN JUL I AUG I SEP YTD I. PERSONNEL A. Salaries B. Benefits P 4,636 5,612 4,636 4,636 4,636 4,636 5,612 4,636 4,636 4,636 5,612 4,636 58,560 A 0.00 P 114 138 114 114 114 114 138 114 114 114 138 114 1,440 A 0.00 II. TRAVEL A. In -State Travel B. Out -of -State Travel P 0 A 0.00 P 0 A 0.00 III. OPERATING COSTS P 0 A 0.00 IV. CONTRACTUAL COSTS P 0 A 0.00 V. EQUIPMENT p 6,000 6,000 A 0.00 MONTHLY TOTAL P 10,750 5,750 4,750 4,750 4,750 4,750 5,750 4,750 4,750 4,750 5,750 4,750 66,000 AT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 r = rrujectea cxpenui[ures OHSO -P -2c (06/10) A = Actual Expenditures (To be completed by Project Director each month.) BUDGET DETAILS PaEe 6 of R paFps PROJECT TITLE: OWASSO SPEED ENFORCEMENT Federal Fiscal Year: 2012 PROGRAM AREA SPEED ENFORCEMENT Project Number: SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 COST CATEGORY ITEMS DESCRIPTION OF EXPENDITURE ITEMS MONTH TOTALS OCT NOV DEC JAN FEB MAR SEMI - ANNUAL APR MAY JUN JUL AUG SEP ANNUAL I.A. 1 Salary for overtime traffic enforcement directed at speed and overtime PI &E efforts, (rate not to exceed 1.5 times regular hourly rate unless contractually required and approved by OHSO). SE- 12- 03 -06 -07 P 4,636 4,636 4,636 4,636 4,636 4,636 27,816 A 0.00 P 4,636 4,636 4,636 4,636 4,636 4,636 55,632 A 0.00 I.A. 2 Salary for overtime special combined emphasis enforcement project, (rate not to exceed 1.5 times regular hourly rate unless contractually required and approved by OHSO). CE- 12- 03 -24 -07 P 976 976 A 0.00 P 976 976 2,928 A 0.00 1. B. 1 Benefits for overtime traffic enforcement focused on speed, computed at 2.45 %, (agency does not contribute to Social Security). SE- 12- 03 -06 -07 P 114 114 114 114 114 114 684 A 1 0.00 P 114 114 114 114 114 114 1,368 A 1 0.00 1. B. 2 Benefits for overtime special combined emphasis enforcement project, computed at 2.45 %, (agency does not contribute to Social Security). CE- 12- 03 -24 -07 P 24 24 A 0.00 P 24 24 72 A 1 0.00 V. 1 Two Lidar speed detection units. (Approximately $3,000.00 per unit). SE- 12- 03 -06 -07 6,000 0.00 EA1 6,000 0.00 P = Planned Budget OHSO- P- 2d(06/10) A = Actual Expenditures (To be completed by Project Director each month.) ACTIVITY / MILESTONES Page 7 of S Pap-es PROJECT TITLE: Federal Fiscal Year: 2012 PROGRAM AREA OWASSO SPEED ENFORCEMENT SPEED ENFORCEMENT Project Number: SE- 12- 03- 06 -07/ CE- 12- 03 -24 -07 MILESTONES No. Activities 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YTD 1 Number of hours of overtime traffic enforcement directed at speed and /or P 154 154 154 154 154 154 154 154 154 154 154 154 1848 overtime PI &E efforts, (approximately 1848 hours @$30.00 per hour). SE- 12- 03 -06 -07 A 0 2 Number of SPEED RELATED citations and written warnings issued, (target is 40% or P 40% 40% 40% 40% 40% 40% 40% 40% 40% 40% 40% 40% 40% more of total contacts). SE- 12- 03 -06 -07 A 0 3 Number of traffic citations and written warnings issued that ARE NOT speed P * * * * * * * * * * * * 0 related. SE- 12- 03 -06 -07 A 0 4 Support NHTSA's national law goals and participate in the Click It or Ticket and P X X 0 Drive Sober or Get Pulled Over A 0 mobilizations, to include pre and post reporting of activities. 5 Provide statement of certification /training in use of OHSO funded equipment. P X 0 SE- 12- 03 -06 -07 A 0 N = rrojected Activities OHSO -P -2e (06/10) A = Actual Activities Accomplished (To be completed by Project Director each month. ACTIVITY / MILESTONES Page _ 8 of 8 Paees PROJECT TITLE: Federal Fiscal Year: 2012 PROGRAM AREA OWASSO SPEED ENFORCEMENT SPEED ENFORCEMENT Project Number: SE- 12- 03- 06 -07/ CE- 12- 03 -24 -07 MILESTONES No. Activities 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YTD 6 Hours of overtime special combined emphasis enforcement, (approximately 96 P 32 32 32 96 hours @$30.00 per hour). CE- 12- 03 -24 -07 A 0 7 Number of traffic citations and written warnings issued while conducting special P * * * 0 combined emphasis enforcement. CE- 12- 03 -24 -07 A � 8 Number of PI &E activities conducted (to include media contacts, safety P * * * * * * * * * * * * 0 presentations, social network contacts, etc.) A � 9 Submit end of the year project summary report to OHSO by November 1, 2012. P X (2012) 0 A 0 10 Statement of certification /training on OHSO funded equipment. P X 0 A 0 r = vrotectea Haivities OHSO -P -2e (06/10) A = Actual Activities Accomplished (To be completed by Project Director each month. GENERAL PROVISIONS — PART II REGULATIONS AND DIRECTIVES Page 3 of 2 The Grantee, its assignee(s), successor(s) in interest, subcontractor(s), supplier(s), or anyone who is a recipient of financial assistance through this grant shall agree to all applicable provisions of the following; however, nothing here should be interpreted to limit the requirements to comply with regulations and directives not included in this list: 1. Grantee agrees to implement the project in accordance with federal statues, local statutes and regulations, as well as the policies and procedures established by the Oklahoma Highway Safety Office. 2. Compliance with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, as amended, as implemented by 49 CFR Parts 21 and 27. Title Viii of the Civil Rights Act of 1968 and any other nondiscrimination provisions in the specific statute(s) which may apply to the application. 3. Hatch Act (Political Activity), 5 U.S.C. Sections 1501 -1508 and 5 CRF Part 151. 4. Buy America Act, 23 U.S.C. 101. S. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions: (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Certification Regarding Federal Lobbying; Certification for Contracts, Grant, Loans, and Cooperative Agreements. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for the influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) Then undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, sub - grants, and contracts under grant, loans, and cooperative agreements) and that all sub - recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure. - Restriction on State Lobbying; None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., "grassroots ") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging indirect communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. 7. Equipment Purchased with Highway Safety Funds - Ownership of equipment purchased is vested in the Grantee, who must use the property only for the authorized purpose of this project(49 CFR, Part 18 (Common Rule) ) - Equipment must be entered into, and tracked through, the Grantee's inventory system and the OHSO inventory - Equipment maintenance and liability coverage are the Grantee's responsibility - Grantee shall not remove, transfer, or dispose of the property without prior written approval from OHSO - If equipment is lost or stolen, the OHSO must be notified immediately, in writing, accompanied by a police report GENERAL PROVISIONS Page 2 of 2 To dispose of ANY equipment, the Grantee MUST: 1. Write a letter of request to OHSO; 2. State how the disposal will occur (auction, transfer, etc.) and /or provide three (3) appraisals; 3. Maintain equipment until Grantee receives letter of approval. 4. Return Equipment to OHSO Nothing herein contained shall be construed as incurring for the Grantor Agency any liability for Workmen's Compensation, F.I.C.A., Withholding Tax, Unemployment Compensation, or any other payment which is not a part of this contract. SPECIFIC AGREEMENTS — PART III Grantee shall adopt (if none presently exists) and enforce a safety belt use policy requiring all employees and others riding in Grantee vehicles and /or on Grantee business to use safety belts in accordance with State law. Regular compensation and /or overtime compensation provided in this grant award will be paid in accordance with established policies and regulations of your entity. Any deviation from the established policies and regulations must be specifically addressed in the written grant award. Grantee shall verify that any officer using a grant purchased radar or grant purchased video camera has received training in the proper use of the equipment. Grantee shall encourage all law enforcement officers participating in impaired driving enforcement programs to obtain certification in NHTSA sanctioned Standard Field Sobriety Test (SFST) procedures. Grantee shall submit monthly activity and reimbursement reports (including all appropriate documentation) to OHSO. Reports shall be submitted within 30 days of the end of the reporting month. Failure to comply with this 30 -day limit may result in denial of the reimbursement claim. Reports should include, as a minimum, the following: 1. Project Director's Report. 2. Budget Summary (include all cumulative year -to -date information). 3. Budget Details (include all cumulative year -to -date information). 4. Activity Milestones (include all cumulative year -to -date information). 5. Financial documentation for the current report (time sheets, payroll documents, invoices, purchase orders, and /or other appropriate verification of expenditures). 6. Activity documentation for the current report (include information on all projected activities whether completed or not, and any additional activities that were conducted; an explanation should be provided for any activities not completed). 7. Any additional, pertinent information to the project for the current reporting period. This is a Federally funded project. The Federal Funds are provided by the NHTSA and, as such, may be subject to audit under Office of Management and Budget (OBM) or A -133. Unless other arrangements are made, any required audit is the responsibility of the Grantee. Any activities or cost items not specifically addressed in this agreement or any revisions to the items which are included in the agreement must be approved, in writing, by the OHSO Director /Governor's Representative or designee before they will be considered eligible activities and /or cost items. (For example, any out -of -state travel expenses not specifically identified in one's agreement require prior written permission from the OHSO Director /Governor's Representative or designee or the costs will not be reimbursed.) These "Specific Agreement" topics have been provided in an effort to assist grantees. This is not in any way a complete list of all requirements. Any questions and /or concerns not addressed here or in other areas of this grant agreement should be directed to the OHSO Program Manager assigned responsibility for oversight of this project. The continuation of this project is contingent on the availability and receipt by OHSO of Federal Funds. OHSO -P -2g (08/1 OKLAHOMA HIGHWAY SAFETY OFFICE PROJECT DIRECTOR'S REPORT TITLE OF PROJECT OWASSO SPEED ENFORCEMENT PROJECT NUMBER REIMBURSEMENT SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 CLAIMED $ REPORTING PERIOD OHSO AMOUNT DISALLOWED $ USE FROM TO ONLY TOTAL ALLOWED $ SUMMARY OF ACCOMPLISHMENTS FOR REPORTING PERIOD AFFIDAVIT I, Captain Tracy Townsend, the undersigned, of lawful age, being first duly sworn, on oath, say that I am the duly authorized Project Director of the above mentioned grant agreement with the Oklahoma Highway Safety Office; do depose and say that I have full knowledge of this "Project Director's Report;" that said report is, in accordance with the aforementioned grant agreement, true and correct and that the claim for reimbursement is correct, just and due; that the amount claimed, after allowing all just credits, is now due and wholly unpaid; and that I am duly authorized to file this request for reimbursement of the aforementioned expenditure of funds. Affiant further states that he /she has fully complied with all Municipal, State and Federal Laws, Regulations and directives governing grants including, but not limited to, those listed in Parts II and III of the aforementioned grant agreement, to the best of his /her knowledge, information and belief. Proiect Director's Sienature X City of Owasso PROJECT DIRECTOR Grantee Owasso Police Department Department or Division DATE OHSO USE The Oklahoma Highway Safety Office hereby acknowledges satisfactory performance of all grant activities required under the above ONLY mentioned grant agreement. Documentation of the receipt and /or performance is on file and available at OHSO. By Date P.O.# OKLAHOMA HIGHWAY SAFETY OFFICE Law Enforcement Activity Report Form AGENCY OWASSO POLICE DEPARTMENT PROJECT NUMBER SE- 12- 03- 06- 07/CE- 12- 03 -24 -07 MONTH October November December January February March April May June July August September Total CATEGORY Speed Related 0 Seat Belt/ CR 0 DUI /DWI /APC 0 All Other 0 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 The e City wit aut Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson City Planner SUBJECT: Ordinance No. 995 DATE: September 2, 2011 BACKGROUND: At the August 16, 2011 meeting, the Owasso City Council approved a request to rezone land located in the southwest quarter of Section 29, Township 21 North, Range 14 East from Commercial Shopping (CS) to an Industrial Light (IL) District. A scrivener's error was made in the subject property's location in the memo that introduced the item at the August 16th meeting and the attached map incorrectly depicted the properties to be rezoned. A portion of the subject property was not previously shown that covers an existing driveway to the west of the property that will be developed. That portion of the property will not be developed as it already has the driveway that serves Mingo Manufacturing, but nonetheless it is a part of the rezoning application and was not accurately depicted. An updated map that shows the entirety of the rezoning request has been provided, along with an aerial photo for reference. All required public notice was correct despite the error in the Council memo. Attached is a copy of Ordinance No. 995 that serves as the formal legal action to rezone the property. The Planning Commission recommended approval of the rezoning at their regular meeting on August 8, 2011. RECOMMENDATION: Staff recommends City Council approval of Ordinance No. 995. ATTACHMENTS: A. Ordinance No. 995 B. Updated Maps CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 995 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -11 -04 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF SECTION 29, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM A CS COMMERCIAL SHOPPING DISTRICT TO AN IL INDUSTRIAL LIGHT DISTRICT, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 11-04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: Section 1. The zoning classification of the following described property, to wit: Tract 1 A part of Lot 1, Block 1, Mingo Commerce Center, an Addition to the City of Owasso, being a subdivision of a portion of the Southwest Quarter (sw /4) of Section 29, Township 21 North, Range 14 East, of the Indian Base and Meridian, Tulsa County, State of Oklahoma, more particularly described as: Commencing at the Southwest Corner Lot 1, Block 20 of Elm Creek Estates First Addition: Thence 255.00 Feet Due West to the Southwest corner of Lot 1, Block 1, Mingo Commerce Center, said point being the Point of Beginning; Thence N90 °00'00 "E a distance of 50.00 feet; Thence N00 °00'00 "E a distance of 250.02 feet; Thence N89 °57'46 "W a distance of 52.92 feet; Thence S00 °40'07 "E a distance of 250.07 feet, to the Point of Beginning. Tract 2 Lot 2, Block 1, Mingo Commerce Center Tract 3 Lot 3, Block 1, Mingo Commerce Center be, and the same is hereby zoned from CS COMMERCIAL SHOPPING TO IL INDUSTRIAL LIGHT District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND APPROVED this 6th day of September, 2011. Doug Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney OZA 1 -04 315 8010 + Legend 313 ( $046 $105 / 8406 311 I 11314 11334 11424 11440 x $O05 � ~8444 +, 8002 4 1 8001 � 344 �r A � ` i �•�1 307 11913 r� 8091 t� 11811 � 345 1� 1 r f 11111808 11808 y $491 11806\\ F303 8051 q1807 1184 11$84 � 249 11602 11801 207 11303' � f rr c` 11703 �r 8983 11701 �� rj �Z'11170 7880 frr r /``1 11704 I f 11702 11841 1 7750 7808 I 100 m i t 7815 300 ft 7951 11500 11504 1184 78931174` 71 7814 Mingo 08129/2011 F! r L r jy { Manufacturing �.� s This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date information. OZ -11 -04 low MJ 88'2 $3Gt tt. rQ .,� tY Pit t' Fp ,. fir• � J �'tfof 41. 'k /' fit. a',p � •�,y, ' t :-n. : � ' w:as�;eNr ti o s Legend ngo V = 188 ft 08129/2011 I; h .• Manufac uring This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date information. The City wH,i ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Dwayne Henderson, P.E. City Engineer SUBJECT: Recommendation for Contract Award Baptist Retirement Center Sidewalk Project DATE: September 2, 2011 BACKGROUND: At the time of development, the Baptist Retirement Center was constructed with no sidewalks for pedestrian traffic along the major streets. Sidewalks within the center connect buildings and other amenities, but foot - traffic along the major thoroughfare through the Center has increased over the last few years and has resulted in numerous safety concerns given that residents currently walk along the curb in the driving lanes. In 2010, staff estimated and budgeted for a safe pedestrian passageway paralleling the major streets. After reviewing the pedestrian traffic in the area, staff recommended that a 7 -foot wide sidewalk be constructed around the loop to keep from needing a parallel sidewalk on the other side of the roadway. ENGINEERING AND DESIGN: Design for the proposed improvements began in July 2011 and plans were completed at the beginning of August 2011. The design consists of approximately 3,400 linear feet of 7 -foot wide sidewalk, with handicap ramps connecting to street crossings and connections made to the existing sidewalk system. The 7 -foot wide sidewalk allows for all the appropriate travel methods (multi -use path) and turning movements required by ADA along the street. The sidewalk commences at the entrance of N 122nd E Ave on E 76th ST N and loops around following this central street that turns into E 73rd ST N and ultimately ends up as N 127th E Ave back at E 76th ST N. The sidewalk was designed on the inside of the mentioned loop with the capability of connecting to any sidewalk installed with the future E 76th ST N widening improvements. A second stretch of sidewalk was designed from E 73rd ST N down to the entrance into Bradford Park on the west side of N 127th E Ave connecting to an existing sidewalk (See Attached Exhibit). SOLICITATION OF BIDS: In early August 2011, an advertisement for bids for the sidewalk project was published in accordance with state statutes. The bid opening occurred on August 25, 2011, with eleven (11) contractors submitting bids. Two (2) bidders submitted incomplete contract documents, thus disqualifying them from consideration. The nine qualifying bid amounts are as follows: Bidder Bid Amount Magnum Construction $183,062.00 Cherokee Pride Construction $184,360.00 Voy Construction $186,967.28 McGuire Bros. $204,992.00 Earth Smart Construction $207,975.00 PCSI $208,710.00 Heartland Exc. $211,460.00 Jonesplan $216,492.00 Builder's Unlimited $232,884.17 The City Engineering staff completed their bid evaluation, and Magnum Construction was determined to be the lowest qualified bidder. Magnum Construction has performed several successful projects in Owasso, so staff is satisfied with their qualifications. FUNDING: The budget for this project was developed using City of Owasso FY 2012 Street Funds, a contribution from Tulsa County and funds from the Baptist Retirement Center. The budget is as follows: Entity Amount City Of Owasso $130,000.00 Tulsa County $ 25,000.00 Baptist Retirement Center $ 12,000.00 Total $167,000.00 BUDGET: The bid schedule was arranged using unit price bidding. This arrangement allows for flexibility to adjust quantities as needed if the project bids exceed or there is a budget surplus. This project bid schedule was also developed with a project allowance of $25,000 in case there were needed field changes due to unforeseen construction issues. With a low bid of $183,062.00 and a budget of $167,000, the bid amount exceeds the budget by $16,062. However, reducing the allowances in a change order by $16,062 brings the project within the budget and allows for $8,938 in allowances. Original Low Bid $183,062.00 Budget $167,000.00 Shortfall after bid opening $ 16,062.00 Reduce Allowance by $16,020.00 - $ 16 020.00 Shortfall after change order $ 0.00 Allowances Remaining $ 8,938.00 RECOMMENDATION: Staff recommends City Council award the Baptist Retirement Center Sidewalk Project contract, to Magnum Construction and approve Change Order No. 1 to the contract, for a total amount of $167,000. ATTACHMENT: A. Site Map B. Change Order No. I Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com E 76TH ST N z z -' N s A W = X a m -_ m < a m M TAliBka:;:4. E 75TH ST N -... - z _ y m. 2 G M N M z m v T r M'%F M fx F v:.0. 1 E73RDSTN.,_* PROPOSED SIDEWALK now v, waw o v'cw..,zi V . M M AUGUST 2011 BAPTIST RETIREMENT CENTER SIDEWALK PROJECT N W E S 1" =250' 8/29/2011 SECTION 00600 PROJECT: 2011 Baptist Retirement Sidewalk Proj ect CONTRACT DATE: TO CONTRACTOR: Magnum Construction, Inc CHANGE ORDER NUMBER: One (1) DATE: 8/29/2011 CONTRACT FOR: Sidewalk Project The Contract is changed as follows: Reduce Project Allowance by $16,062.00 Not valid until signed by the Owner and Contractor The original Contract Sum was $183,062.00 Net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $183,062.00 The Contract Sum will be (ice eased) (decreased) (u by this Change Order in the amount of $ 16,062.00 The new Contract Sum including this Change Order will be $167,000.00 The Contract Time will be (;,,.. - eased) (deer-eased) (unchanged) by days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. Magnum Construction, Inc. CONTRACTOR P.O. Box 707 ADDRESS Broken Arrow, OK 74013 -0707 :_ DATE City of Owasso OWNER P.O. Box 180 ADDRESS Owasso OK 74055 IM DATE CHANGE ORDER 0509 00600 - Page 1 of 1 [Type text]