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Home My WebLink About2011.09.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEIVED TYPE OF MEETING: Regular SEP ( 1011 DATE: September 6, 2011 TIME: 6:30 p.m. CRY Cleric's PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6;00 p.m. on Friday, September 02, 2011, ;�4,49 Sherry Bishop, Cit Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the August 16, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims, Attachment # 3 -B 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of Change Order No. 4 to the contract between the Owasso Public Works Authority (OPWA) and BRB Contractors. Mr. Feary Attachment # 5 Staff recommends Trustee approval of Change Order No. 4 to the contract between the OPWA and BRB Contractors in the amount of $117,055.59 for the installation and implementation of additions to the Waste Water Treatment Plant and 117th Street Lift Station Upgrade, adjusting the total contract amount to $9,099,116.39. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 16, 2011 The Owasso Public Works Authority met in regular session on Tuesday, August 16, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m, on Friday, August 12, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 6:38 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chair Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Trustee Charlie Brown, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 2, 2011 Regular Meeting. B. Approval of Claims. C. Acknowledge receipt of the monthly FY 2011 -2012 budget status report. Mr. Stovall moved, seconded by Mr. Ross, to approve the Consent Agenda, with claims totaling $489,638,21. The payroll payment report for the pay period ending 07/30/11 and Workers' Compensation Safety Award were included for review. YEA: Stovall, Bonebrake, Ross NAY: None Motion carried 3 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY CERTIFICATE OF COMPLETION AND DISTRIBUTION, AND AUTHORIZATION FOR THE CHAIRMAN TO EXECUTE ALL NECESSARY DOCUMENTS Owosso Public Works Authority August 16, 2011 Mr. Blundell presented the item, recommending Trustee approval of the Oklahoma Department of Environmental Quality Certificate of Completion and Distribution, and authorization for the Chairman to execute all necessary documents, Mr. Stovall moved, seconded by Mr. Ross, to approve the Oklahoma Department of Environmental Quality Certificate of Completion and Distribution, and authorize for the Chairman to execute all necessary documents, as recommended, YEA: Stovall, Bonebrake, Ross NAY: None Motion carried 3 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY APPLICATION FOR RENEWAL DISCHARGE PERMIT, FORM 2M1 (MAJOR), AND AUTHORIZATION FOR THE CHAIRMAN TO EXECUTE ALL NECESSARY DOCUMENTS Mr. Blundell presented the item, recommending Trustee approval of the Oklahoma Department of Environmental Quality Application For Renewal Discharge Permit, Form 2M1 (Major), and authorization for the Chairman to execute all necessary documents. Mr, Ross moved, seconded by Mr. Stovall, to approve the Oklahoma Department of Environmental Quality Application For Renewal Discharge Permit, Form 2M 1 (Major), and authorize the Chairman to execute all necessary documents, as recommended. YEA: Stovall, Bonebrake, Ross NAY: None Motion carried 3 -0. ITEM 7. REPORT FROM OPWA MANAGER No report. ITEM 8. REPORT FROM OPWA ATTORNEY No report. ITEM 9. NEW BUSINESS None. Owasso Public Works Authority ITEM 10. ADJOURNMENT Mr. Stovall moved, seconded by Mr. Ross, to adjourn the meeting. YEA; Stovall, Bonebrake, Brown NAY; None Motion carried 3 -0 and the meeting was adjourned at 6;44 p.m. Klan Kamas, Minute Clerk 3 August 76, 2011 Doug Bonebrake, Chairman Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION JPMORGAN CHASE BANK DELL -PW DIRECTOR COMPUTER 1,426.52 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 68.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.49 OWASSO CHAMBER OF COMMERCE STATE OF THE CITY 30.00 AEP /PSO ELECTRIC USE 1,673.94 AT &T CONSOLIDATED PHONE BILL 303.64 JPMORGAN CHASE BANK LASERWORKS -TONER 98.06 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 13.29 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 122.26 JPMORGAN CHASE BANK LOCKE SUPPLY -EXIT LIGHTS 104.00 WAL -MART CORP SAMS CLUB 77150903608 JANITORIAL SUPPLIES 2.99 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 199.28 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK LOWES -DUST MASKS 19.89 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 KELLY SERVICES, INC TEMPORARY PERSONNEL SERVI 610.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 47.52 TOTAL OPWA ADMINISTRATION 17,396.36 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,411.80 MARK MEYER METER READER 216.00 TYRONE EUGENE DINKINS METER READER 221.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 67.99 JPMORGAN CHASE BANK DELL -TONER 80.95 JPMORGAN CHASE BANK LASE RWORKS-TON ER 49.03 TODD C. KIMBALL METER READER 412.65 KATHLEEN A BALSIGER METER READER 258.30 DAVID R. OLINGHOUSE METER READER 444.15 TYRONE EUGENE DINKINS METER READER 589.50 JPMORGAN CHASE BANK DELL - PRINTER CARTRIDGE 88.32 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,254.03 DAVID R. OLINGHOUSE METER READER 394.65 TOTAL UTILITY BILLING 6,488.77 WATER USA MOBILITY WIRELESS, INC PAGER USE 87.50 JPMORGAN CHASE BANK WATER PROD -BLADE 15.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL 58.49 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.21 WORKHEALTH SOLUTIONS, LLC TETANUS 87.00 COMMUNITY PUBLISHERS INC PUBLICATION 91.80 SHERWOOD CONSTRUCTION CO, INC CONCRETE 195.00 Page 1 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK BUMPER TO BUMPER -G -NUT 14.99 JPMORGAN CHASE BANK WATER PROD -PARTS 523.20 JPMORGAN CHASE BANK LOWES -FIRE EXTINGUISHER 73.93 AEP /PSO ELECTRIC USE 471.01 SPRINT SPRINT CARDS 79.98 TWIN CITIES READY MIX, INC CONCRETE 217.50 JPMORGAN CHASE BANK CLASSIC CHEV -TRUCK REPAIR 1,413.35 JPMORGAN CHASE BANK BROWN FARMS -SOD 60.00 JPMORGAN CHASE BANK ARMOR PPE -PPE 21.00 JPMORGAN CHASE BANK OCV CONTROL -VALVE CHECK 50.00 JPMORGAN CHASE BANK CASECO -DUMP TRUCK REPAIR 1,040.00 JPMORGAN CHASE BANK OREILLY- JUMPER CABLES 47.99 JPMORGAN CHASE BANK EQUIP ONE -HOT SAW REPAIR 330.00 JPMORGAN CHASE BANK ARMOR PPE - CAUTION TAPE 23.90 JPMORGAN CHASE BANK ARMOR - SAFETY APPAREL 17.50 JPMORGAN CHASE BANK WATER PROD -METER CANS 304.91 JPMORGAN CHASE BANK WATER PROD - STOP /SADDLE 120.79 JPMORGAN CHASE BANK WATER PROD - SADDLES 299.60 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 3,276.04 JPMORGAN CHASE BANK WATER PROD -HAND PUMP 30.00 JPMORGAN CHASE BANK WATER PROD - MEGALUGS 175.96 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 1,554.73 SHERWOOD CONSTRUCTION CO, INC CONCRETE 312.00 TULSA ASPHALT, LLC ASPHALT FOR STREET REPAIR 465.85 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.09 JPMORGAN CHASE BANK LOWES- CLEANING SUPPLIES 64.39 JPMORGAN CHASE BANK LOCKE SUPPLY - MATERIALS 77.34 TOTAL WATER 11,765.64 WASTEWATER TREATMENT JPMORGAN CHASE BANK TRAINING EXPENSE 22.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.11 AT &T LONG DISTANCE LONG DISTANCE SERVICE 10.73 JPMORGAN CHASE BANK WATER PROD -LINE REP PARTS 708.77 JPMORGAN CHASE BANK ARMOR - SAFETY APPAREL 17.50 JPMORGAN CHASE BANK NCL -PH CORD 229.59 JPMORGAN CHASE BANK GRAINGER- SWITCH 39.15 JPMORGAN CHASE BANK LOWES- MATERIAL 23.17 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,954.07 JPMORGAN CHASE BANK ARMOR PPE -PPE 21.00 JPMORGAN CHASE BANK LOWES- MATERIALS 40.64 JPMORGAN CHASE BANK LOWES- MATERIALS 55.82 SPRINT SPRINT CARDS 79.98 AEP /PSO ELECTRIC USE 19,220.36 JPMORGAN CHASE BANK ATWOODS -WORK BOOTS 89.99 AT &T CONSOLIDATED PHONE BILL 129.24 Page 2 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER TREATMENT.. JPMORGAN CHASE BANK LOWES- TRANSDUCER LINE MAT 37.53 USA MOBILITY WIRELESS, INC PAGER USE 26.10 JPMORGAN CHASE BANK WATER PROD -PARTS 55.24 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS 94.41 UNIFIRST HOLDINGS LP UNIFORM RENTAL 57.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL 57.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL 64.48 TOTAL WASTEWATER TREATMENT 23,089.46 WWTP EXPANSION GREELEY & HANSEN, LLC LBX 619776 CONSTRUCTION SERVICES 8,477.74 CRAFTON, TULL AND ASSOCIATES, INC INSPECTION SERVICES 8,691.23 TOTAL WWTP EXPANSION 17,168.97 WASTEWATER COLLECTION; AEP /PSO ELECTRIC USE 4,482.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL 39.94 UNIFIRST HOLDINGS LP UNIFORM RENTAL 39.94 USA MOBILITY WIRELESS, INC PAGER USE 43.50 JPMORGAN CHASE BANK LOWES -FIRE EXTINGUISHER 73.93 JPMORGAN CHASE BANK KINNUNEN SALES -OIL 65.80 JPMORGAN CHASE BANK ATWOODS -PLUG ADAPTER 20.98 WORKHEALTH SOLUTIONS, LLC TETANUS 145.00 INDUSTRIAL CHEM LABS & SERVICES INC LIFT STATION DEGREASER 147.21 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 56.82 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK ARMOR PPE -PPE 21.00 JPMORGAN CHASE BANK OWASSO LUMBER - CONCRETE 27.18 JPMORGAN CHASE BANK FASTENAL- COOLING TOWELS 56.42 JPMORGAN CHASE BANK GRAINGER- NUMBER KIT -WWC 71.82 JPMORGAN CHASE BANK ARMOR - SAFETY APPAREL 17.50 JPMORGAN CHASE BANK BUMPER TO BUMPER - SWITCH 5.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.16 JPMORGAN CHASE BANK J &R EQUIPMENT -PARTS 39.90 JPMORGAN CHASE BANK J& R EQUIPMENT -PARTS 298.06 TOTAL WASTEWATER COLLECTIONS 5,818.31 MEADOWCREST SEWERLINE IRA M GREEN CONTRUCTION MEADOWCREST GRAVITY SEWER 97,571.25 TOTAL MEADOWCREST SEWERLINE 97,571.25 SANTA FE LIFT STATION IGREELEY & HANSEN, LLC LBX 619776 JENGINEERING SERVICES 5,916.45 TOTAL SANTA FE LIFT STATION 5,916.45 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.39 Page 3 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... AT &T LONG DISTANCE LONG DISTANCE SERVICE 3.33 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 6,523.99 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 7,780.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.39 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.25 USA MOBILITY WIRELESS, INC PAGER USE 69.60 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIRS 2,483.10 JPMORGAN CHASE BANK GELLCO - SAFETY SHOES 107.99 JPMORGAN CHASE BANK FRONTIER - CONTROL SWITCH 404.57 JPMORGAN CHASE BANK ARMOR - SAFETY APPAREL 17.50 JPMORGAN CHASE BANK UNITED ENGINES - ROLLERS 431.87 JPMORGAN CHASE BANK ALSUMA- REPAIR SERVICES 1,380.94 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 4.60 JPMORGAN CHASE BANK ARMOR PPE -PPE 21.00 JPMORGAN CHASE BANK ATWOODS -BALL HITCH 7.99 JPMORGAN CHASE BANK ATWOODS-EXCH BALL HITCH 1.77 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK AMERIFLEX HOSE -HOSES 89.80 AT &T CONSOLIDATED PHONE BILL 21.54 JPMORGAN CHASE BANK FLEET - REPAIRS 252.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.09 TOTAL REFUSE COLLECTIONS 19,847.49 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,474.53 WORKHEALTH SOLUTIONS, LLC TETANUS DIPTHERIA 28.00 AT &T CONSOLIDATED PHONE BILL 21.54 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,352.61 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE RIO'S 3,956.58 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,480.62 O'REILLY AUTOMOTIVE INC BELTS 49.29 TULSA WORLD ADVERTISING 304.43 UNIFIRST HOLDINGS LP UNIFORM RENTAL 15.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.98 AEP /PSO ELECTRIC USE 120.20 TOTAL RECYCLE CENTER 10,845.88 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 36,001.67 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -U01C 6,387.51 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L /04 21,298.94 THE BANK OF NEW YORK TRUST CO 212423/FAP100002 -U10 7,130.51 THE BANK OF NEW YORK TRUST CO 618710/ORF01002 -L /01 B 11,788.83 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -L /02B 10,142.96 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -L/99B 3,574.23 Page 4 Claims List 09/6/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA DEBT SERVICE... OKLAHOMA WATER RESOURCES BOARD ORF -09- 0003- CW /09B 131,571.80 OKLAHOMA WATER RESOURCES BOARD ORF -09- 0007- CW /09C 165,457.39 OKLAHOMA WATER RESOURCES BOARD ORF -03- 0005 -DW /2006 129,421.79 TOTAL OPWA DEBT SERVICE 522,775.63 FUND GRAND TOTAL 738,684.21 OPWA STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 138,272.39 RCB TRUST SERVICES SERIES 2004 NOTE 135,500.00 RCB TRUST SERVICES SERIES 2005 NOTE 136,424.79 RCB TRUST SERVICES SERIES 2008 NOTE 44,266.67 TOTAL OPWA STF DEBT SERVICE 454,463.85 FUND GRAND TOTAL 454,463.8 OPWA ST SUB - DEBT SERV SF MARKETPLACE INVESTORS, LTD ATT: DEVELOPMENT AGREEMENT 86,096.40 SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 18,022.94 TOTAL OPWA ST SUB - DEBT SERV 104,119.34 FUND GRAND TOTAL 104,119.3 OPWA GRAND TOTAL $1,297,267.40 Page 5 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 811312011 Payroll Expenses Total Expenses 9,408.78 4,396.00 12,609.76 10,142.66 7,121.70 9,049.39 1,063.40 13,797.18 7,142.44 20,369.88 17,904.85 12,416.89 15,030.92 1,939.64 FUND TOTAL 53, 791.69 88, 601.80 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 8/2712011 Payroll Expenses Total Expenses 8,967.92 4,396.00 10,788.06 10,404.35 6,408.27 9,022.51 1,080.40 13,050.59 7,124.33 18,254.11 18,210.46 11,567.79 15,324.71 1,958.73 FUND TOTAL 51,067.51 85,490.72 V The City 'Wit aut Limits. TO: The Honorable Chairman and Trustees Of The Owasso Public Works Authority FROM: John W. Feary Project Administrator SUBJECT: Wastewater Treatment Plant & 117th Street Lift Station Upgrade Change Order #4 DATE: September 2, 2011 BACKGROUND: In November of 2009, the Owasso Public Works Authority (OPWA) awarded the Waste Water Treatment Plant Expansion & 1 17th Lift Station Upgrade contract to BRB Contractors of Topeka, KS in the amount of $8,465,500. In addition to the contract, the Trustees authorized Change Order #1 in the amount of $478,395 in order to facilitate a congressional mandate to comply with The Davis Bacon Wage Act. Subsequently, two additional change orders have been approved by the OPWA. Change Order # 2 rectified a clerical error related to a maintenance bond requirement in the amount of $19,713, and Changer Order # 3 covered unanticipated rock excavation at the new Relief Pump Station in the amount of $18,452.80. Therefore, the current contract amount with BRB Contractors is $8,982,060.80. REQUESTED CHANGE ORDER NO. 4: Changer order No. 4 is being requested in the amount of $117, 055.59. Over the last several months, BRB Contractors and Public Works staff have coordinated and executed the installation of multiple critical tie -ins to the new equipment. Much of the aforementioned work was performed in accordance with strategic timelines, using very specific phasing requirements to ensure the biological processing at the treatment plant was not disturbed. It is imperative that shutdown times do not have an adverse affect on the functions of the treatment plant. Many factors were considered prior to a scheduled shutdown, such as peak flows in the sanitary sewer system and available capacity at the City's holding ponds, weather, equipment availability, and manpower. However, during these shutdowns, the contractor and staff encountered several conflicts with existing infrastructure or abandoned infrastructure not previously known to be present. Throughout the years and the many upgrades and modifications made to the plant and and the 1 17th Street Lift Station, field revisions were made and not accurately conveyed to the record drawings or "as- bunts" provided to the current design engineer for their use in the design of this expansion project. Other cost increases in this proposed change order stem from requested additions from City staff that are believed to be pertinent to the overall function, efficiency, and safety of plant operations, and the safety of plant staff. These additions range from added hard surfaces for vehicle access, to basic needs such as sidewalk and mow strips not accounted for in the design These are summarized as follows: ➢ Extend sludge line for new clarifier to avoid existing infrastructure ➢ Extend asphalt to gate at east entrance due to oversight in design phase ➢ Reduction in contract cost for unspecified material ➢ Remove and relocate existing infrastructure at main plant for installation of new manhole #6 ➢ Field revisions and relocation of new infrastructure due to unknown existing infrastructure conflicts ➢ Unknown flange on existing 18" line where new gate for clarifier effluent was to be installed ➢ Unknown electrical duct bank in alignment of new drain line from drain pump station to manhole #1 ➢ Reduction in contract price for utilization of existing infrastructure as opposed to new line installation ➢ Revised manholes to be bolt down ring and lid manholes to retain material in high flow cases ➢ Added two (2) SCADA float alarms not accounted for in the design in the drywell at the 117th Street Lift Station ➢ Addition of gutter drain to account for new final grading and roadway at main plant ➢ Addition of fencing at relief pump station and addition of gates at main plant pump station ➢ Installation of fiber cable to hardwire the WWTP, eliminating current unreliable antenna system ➢ Installation of sidewalk and mow strip throughout the plant for access and maintenance ➢ Excavation of native material and addition of extra asphalt around manholes for stability ➢ Filed modifications to pre- fabricated digester equipment due to error in previous as- builts ➢ Re- routing of existing Belt Press and Gravity Belt Thickener drain line due to line cavitations Included in the total project budget is a contingency fund in the amount of $447,197.75. This proposed change order will leave an available balance in the contingency fund of $288,976.36. Throughout this project, City staff has made every effort to make the most economically viable decision regarding every cost increase and cost reduction. It is important to note that Included in the overall loan associated with this project and separate from the construction budget is an inspection and testing budget required by the Oklahoma Water Resource Board. Currently, the budgeted amount of the inspection and testing contract is $317,685. With the early completion of this project, staff anticipates this budget to come in at a contract under -run of approximately $80,000 to $90,000, helping to offset a very large portion of the proposed Change Order. FUNDING: Based on the above information and the itemized cost proposals attached, BRB Contractors and the design engineering firm, Greeley & Hansen, have drafted and executed the Change Order No. 4 document for a contract increase of $117,055.59. Funding for this project is available from the Oklahoma Water Resource Board (OWRB) via a loan from the Clean Water State Revolving Fund. RECOMMENDATION: Staff recommends Trustee approval of Change Order No. 4 in the amount of $117,055.59 for the installation and implementation of additions to the Waste Water Treatment Plant and 117th Street Lift Station Upgrade, adjusting the total contract amount to $9,099,116.39. ATTACHMENT: A. Change Order No. 4 document prepared by Greeley & Hansen B. Cost proposals and summary itemizing change order dollar amount CITY OF OWASSO, OK WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION UPGRADE Change Order No. 4 DATE: August 30, 2011 CONTRACT: Wastewater Treatment Plant Expansion and 117th Street Pump Station Upgrade CONTRACTOR: BRB Contractors, Inc. 3805 NW 25th Street Topeka, Kansas 66618 DESCRIPTION OF CHANGE ORDER: 1. Compensate the Contractor for extending the 12 -inch sludge line for the future Final Clarifier No. 6. 2. Compensate the Contractor to extend the existing pavement east to the entrance gate. 3. Compensate the City for the cost difference in providing the Automatic Transfer Switch with a NEMA 3R enclosure instead of the NEMA 4X enclosure as specified. 4. Compensate the Contractor for relocating the existing 8 -inch GBT Feed pipe and 12 -inch RAS line. 5. Compensate the Contractor for removing unknown buried structure and unmarked duct bank during installation of 30 -inch Final Clarifier Influent line. 6. Compensate the Contractor for removing wall pipe flange to install new slide gate at the Flow Control Structure of the Main Plant Pump Station. 7. Compensate the Contractor for connecting 8 -inch drain into the new manhole after the headworks. 8. Compensate the City for using the existing 24 -inch Final Clarifier Effluent line into the UV Channel. 9. Compensate the Contractor for installing new bolt down ring covers for manholes, installing suction bell pipe at 117th Street Pump Station, and installing new hatch and grating at 117th Street Pump Station. 10. Compensate the Contractor for reconfigurations made to the SCADA system at 117th Street Pump Station. 11. Compensate the Contractor installing a gutter drain and associated piping at the new Activated Sludge Pump Station No. 2. 12. Compensate the Contractor for additional fencing around the new Relief Pump Station. 13. Compensate the Contractor for providing fiber optic cable as requested by the Owner. 14. Compensate the Contractor for providing additional sidewalk and mow strips as requested by the Owner. 15. Compensate the Contractor for installing collars on manhole rings. CITY OF OWASSO, OK WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION UPGRADE Change Order No. 4 16. Compensate the Contractor for modifying the Aerobic Digester No. 2 aeration equipment. 17. Compensate the Contractor for rerouting the existing 8 -inch drain line from the Belt Press Building. METHOD TO BE USED IN MAKING PAYMENT: The payment for this Change Order will be made in accordance with Articles 10, 11 and 12 of the General Conditions and Section 01250 of the Contract. ADJUSTMENTS TO THE CONTRACT AMOUNT: The adjustment to the contract amount resulting from this Change Order is an addition in the amount of $117,055.59 determined as follows: 2 3 0 7. 8. 9. 10. 11. Compensate the Contractor for extending the 12 -inch sludge line for the future $4,421.63 Final Clarifier No. 6. Compensate the Contractor to extend the existing pavement east to the entrance gate. $7,085.29 Compensate the City for the cost difference in providing the Automatic Transfer Switch with a NEMA 3R enclosure instead of the NEMA 4X enclosure as specified. ($3,000.00) Compensate the Contractor for relocating the existing 8 -inch GBT Feed pipe and 12 -inch RAS line. $4,464.80 Compensate the Contractor for removing unknown buried structure and unmarked duct bank during installation of 30 -inch Final Clarifier Influent line. $3,634.99 Compensate the Contractor for removing flange of wall pipe to install new slide gate at the Flow Control Structure of the Main Plant Pump Station. $1,637.44 Compensate the Contractor for connecting 8 -inch drain into the new manhole after the headworks. $481.39 Compensate the City for using the existing 24 -inch Final Clarifier Effluent line into the UV Channel. ($3,554.00) Compensate the Contractor for installing new bolt down ring covers for manholes, installing suction bell pipe at 117th Street Pump Station, and installing new hatch and grating at 117th Street Pump Station. $10,298.12 Compensate the Contractor for reconfigurations made to the SCADA system at 117th Street Pump Station. 5,583.47 Compensate the Contractor installing a gutter drain and associated piping at the new Activated Sludge Pump Station No. 2. $4,272.89 CITY OF OWASSO, OK WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION UPGRADE Change Order No. 4 12. Compensate the Contractor for additional fencing around the new Relief Pump Station. $8,607.07 13. Compensate the Contractor for providing fiber optic cable as requested by the Owner. $37,985.00 14. Compensate the Contractor for providing additional sidewalk and mow strips as requested by the Owner. $22,253.96 15. Compensate the Contractor for installing collars on manhole rings. $765.81 16. Compensate the Contractor for modifying the Aerobic Digester No. 2 aeration equipment. $3,507.81 17. Compensate the Contractor for rerouting the existing 8 -inch drain line from the Belt Press Building. $8,609.92 TOTAL $117,055.59 The considerations provided herein are accepted by the Contractor as full compensation for all costs associated with this Change Order including all direct and indirect costs, whether field or office incurred, and any costs associated with additional time, if any, which may be required as a result of this Change Order. It is mutually agreed that the lump sum price or prices listed above are accepted by the Contractor as payment in full for all work under this Change Order, or as full credit against the contract amount in omission of work included. All Work included in this Change Order is subject to all applicable terms and conditions of the Contract. Original Contract Amount ... ............................... $ 8,465,500.00 Adjusted Contract Amount (previous) ............. $ 8,982,060.80 Adjustment this Change Order ........................ $ 117,055.59 Adjusted Contract Amount .. ............................... $ 9,099,116.39 ADJUSTMENT TO CONTRACT TIME: This Change Order No. 4 does not affect the Contract Times under Article 4 of Section 0520 of the Contract. 0 r• CITY OF OWASSO, OK WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION UPGRADE Change Order No. 4 Recommended: GREELEY AND�HrA- NSEN, LLC By: H - l an M. Christopher Project Manager Accepted: BRB COIN TORS, INC. Approved: CITY OF OWASSO, OK Chair Owasso Public Works Authority 4 Date: F Date: � Date: '° t , .9OSErp;q M. GORGAN 2 x414 Total Cost Proposals and Completed Work CP# Approved? Claiml Extend sludge line to avoid existing infrastructure 4,421.63 11 Paving to gate 7,085.29 12 ATS @ 117th St (3,000.00) 131 Relocate Pipes at MH6 4,464.80 14 30" & 16" FCI piping conflicts 3,634.99 15 FC1 Removal of Flange 1,637.44 16 MH1 Mods 481.39 17 24" FCI Credit (3,554.00) 18 Bolt Down MH Covers, 117th Flanges 10,298.12 20 117th St Controls 5,583.47 21 Gutter Drain 4,272.89 26 Fence 8,607.07 27 Fibre Optic 37,985.00 29 Sidewalk 22,253.96 30 Manhole Rings 765.81 31 Digester #3 rework 3,507.81 32 GBFP /GBT Drainline rework 8,609.92 Total Cost Proposals 117,055.59