HomeMy WebLinkAbout2011.09.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED
OWASSO CITY COUNCIL
SEP332011.
TYPE OF MEETING: Regular CkyClerWs
DATE: September 20, 2011
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, September 16, 2011. /1 , _ .
nn M. Stevens, Depufy City Clerk
AGENDA
Call to Order
Mayor Doug Bonebrake
2. Invocation
Matt Thomason, First Christian Church
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the September 6, 2011 Regular Meeting and the September 13,
2011 Special Meeting.
Attachment # 5 -A
B. Approval of Claims.
Attachment # 5 -13
C. Acknowledge receipt of the monthly FY 201 1 -12 budget status report.
Attachment # 5 -C
D. Acknowledge receipt of promulgated rules in Chapter 20, Landscaping Regulations, of
the Owasso Zoning Code.
Attachment # 5 -D
Staff has placed this item on the consent agenda for the City Council to acknowledge
receipt of the promulgated rules, as per procedures outlined in Part 12, Planning,
Zoning and Development; Chapter 2, Zoning Regulations; Section 12 -201, Zoning
Regulations Adopted, of the Owasso Code of Ordinances.
Owasso City Council
September 20, 2011
Page 2
b. Consideration and appropriate action relating to items removed from the Consent
Agenda.
7. Consideration and appropriate action relating to a request for City Council acceptance of
a Justice Assistance Grant and approval of a budget amendment in the General Fund.
Mr. Townsend
Attachment # 7
Staff recommends City Council acceptance of the Justice Assistance Grant in the amount
of $8,908, and approval of a budget amendment in the General Fund, increasing
estimated revenues and the appropriation for expenditures in the Police Services Budget
by $8,908.
Consideration and appropriate action relating to a request for City Council approval of the
Owasso Multi -Use Firearms Range Project.
Mr. Barnes
Attachment # 8
Staff recommends City Council approval of the Owasso Multi -Use Firearms Range Project.
9. Consideration and appropriate action relating to a request for City Council to award the
contract for the Compressed Natural Gas Fueling Station and Conversion Project.
Mr. White
Attachment # 9
Staff intends to recommend the City Council award the contract for the Compressed
Natural Gas Fueling Station and Conversion Project to the lowest qualified bidder.
10. Consideration and appropriate action relating to a request for City Council approval of the
Old Shell Park Dental Office Final Plat.
Mr. Stephenson
Attachment # 10
Staff recommends City Council approval of the Old Shell Park Dental Office Final Plat.
11. Consideration and appropriate action relating to a request for City Council approval of the
Reserve at Elm Creek Final Plat.
Mr. Stephenson
Attachment # 1 1
Staff recommends City Council approval of the amended Reserve at Elm Creek Final Plat.
12. Consideration and appropriate action relating to a request for City Council approval of SUP
11 -02, a Specific Use Permit application allowing a multi -use firearm training facility for the
Owasso Police Department located directly south of the Owasso Wastewater Treatment
Plant on South Main Street.
Mr. Stephenson
Attachment # 12
Staff recommends City Council approval of SUP 1 1 -02.
Owasso City Council
September 20, 2011
Page 3
13. Consideration and appropriate action relating to a request for City Council approval of an
agreement between the City of Owasso and Grand Gateway, and authorization for the
City Manager to execute the agreement.
Mr. Fritschen
Attachment # 13
Staff recommends City Council approval of an agreement between the City of Owasso
and Grand Gateway in the amount of $49,393 for community transportation services
provided through Pelivan Transit, and authorization for the City Manager to execute the
contract.
14. Consideration and appropriate action relating to a request for City Council approval of a
Private Stormwater System Improvement Policy.
Mr. Stevens
Attachment # 14
Staff recommends City Council approval of a Private Stormwater System Improvement
Policy.
15. Consideration and appropriate action relating to a request for City Council acceptance of
the Garnett Regional Stormwater Detention Facility Improvement Project and authorization
for final payment.
Mr. Feary
Attachment # 15
Staff recommends City Council acceptance of the Garnett Regional Stormwater
Detention Facility Improvement Project; and authorization for final payment in the amount
of $81,285.95 to Cherokee Builders, for a final contract amount of $1,325,006.
16. Consideration and appropriate action relating to a request for City Council acceptance of
the Rayola Park Improvement Project and authorization for final payment.
Mr. Feary
Attachment # 16
Staff recommends City Council acceptance of the Rayola Park Improvement Project; and
authorization for final payment in the amount of $21,474.15 to Tri -Star Construction for a
total contract amount of $380,577.07.
17. Consideration and appropriate action relating to a request for City Council acceptance of
the Three Lakes Pond Maintenance Project and authorization for final payment.
Mr. Feary
Attachment # 17
Staff recommends City Council acceptance of the Three Lakes Pond Maintenance
Project; and authorization for final payment in the amount of $13,452.50 to Earth Smart
construction for a total contract amount of $109,100.
Owasso City Council
September 20, 2011
Page 4
18. Consideration and appropriate action relating to a request for City Council approval of an
agreement between the City of Owasso and Youth Services, Inc, and authorization for the
City Manager to execute the agreement and any other necessary documents.
Ms. Lombardi
Attachment # 18
Staff recommends City Council approval of an agreement between the City of Owasso
and Youth Services, Inc. for the purposes of providing Youth Court services, and
authorization for the City Manager to execute the agreement and any other necessary
documents.
19. Report from City Manager.
20. Report from City Attorney.
21. Report from City Councilors.
22. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
23. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 6, 2011
The Owasso City Council met in regular session on Tuesday, September 6, 2011 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, September 2, 2011.
ITEM 1. CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Reverend Melinda Foster of Open Table UCC.
ITEM 3. FLAG SALUTE
Councilor Ross led the flag salute.
ITEM 4. ROLL CALL
PRESENT
Doug Bonebrake, Mayor
Bryan Stovall, Vice Mayor
Steve Cataudella, Councilor
Patrick Ross, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ABSENT
Charlie Brown, Councilor
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF DEPENDABILITY
Karan Rebitzke, a member of the Owasso Character Council, presented to the City Council
"Dependability ", the Character Trait of the Month for September, 2011.
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the August 16, 2011 Regular Meeting.
B. Approval of Claims.
C. Declaration of certain vehicles surplus to the needs of the City of Owasso,
establishing a minimum value for each vehicle, and authorization for the
disposal of such.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve items A, B, and C of the Consent
Agenda with claims totaling $215,710.49. Also included for review were the healthcare self -
insurance claims report and payroll payment report for pay period 08/13/11 and 08/27/11.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Owasso City Council
Motion carried 4 -0.
September 6, 2011
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE
CONSENT AGENDA
No action required.
ITEM 8. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION
RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A THREE -YEAR LEASE
PURCHASE AGREEMENT THROUGH THE FORD MOTOR CREDIT MUNICIPAL LEASE
PURCHASE PROGRAM FOR THE PURCHASE OF FIVE (5) POLICE CRUISERS, AND
AUTHORIZATION FOR THE MAYOR TO EXECUTE THE AGREEMENT.
Mr. Yancey presented the item, recommending City Council approval of a three -year lease
purchase agreement through the Ford Motor Credit Municipal Lease Purchase Program in the
amount of $115,287.66, to include interest, for five (5) 2011 Ford Crown Victorias from Bob Hurley
Ford; authorization for the Mayor to execute the agreement; and authorization to make the first
payment in the amount of $38,429.22.
Mr. Cataudella moved, seconded by Mr. Stovall, to approve the Police Department vehicle
purchase, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION
RELATING TO A REQUEST FOR CITY COUNCIL ACCEPTANCE OF THE 2011 HIGHWAY
SAFETY GRANT AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE
CONTRACT WITH THE OKLAHOMA HIGHWAY SAFETY OFFICE.
Mr. Townsend presented the item, recommending City Council acceptance of the 2011
Highway Safety Grant in the amount of $66,000 and authorization for the City Manager to
execute the contract with the Oklahoma Highway Safety Office.
Mr. Stovall moved, seconded by Mr. Ross, to accept the 2011 Highway Safety Grant and
authorize the City Manager to execute the contract, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4 -0.
ITEM 10. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION
RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF ORDINANCE NO. 995,
APPROVING ZONING APPLICATION NUMBER OZ 11 -04 CHANGING THE ZONING OF
PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF SECTION 29, TOWNSHIP 21
NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM A CS COMMERCIAL
SHOPPING DISTRICT TO AN IL INDUSTRIAL LIGHT DISTRICT.
Mr. Stephenson presented the item, recommending City Council approval of Ordinance No.
995.
2
Owasso City Council
September 6, 2011
Mr. Cataudella moved, seconded by Mr. Stovall, to approve Ordinance No. 995, as
recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4 -0.
ITEM 11. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION
RELATING TO A REQUEST FOR CITY COUNCIL TO AWARD THE CONTRACT FOR THE
BAPTIST RETIREMENT CENTER SIDEWALK PROJECT; AND APPROVAL OF CHANGE ORDER
NO. 1.
Mr. Henderson presented the item, recommending City Council award the Baptist Retirement
Center Sidewalk Project contract to Magnum Construction and approves Change Order No. 1
to the contract, for a total amount of $167,000.
Mr. Cataudella moved, seconded by Mr. Stovall, to award the Baptist Retirement Center
Sidewalk Project contract to Magnum Construction and approve Change Order No. 1 to the
contract, for a total amount of $167,000, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4 -0.
ITEM 12. REPORT FROM CITY MANAGER
No report.
ITEM 13. REPORT FROM CITY ATTORNEY
Ms. Lombardi advised the City Council that the annual contract between the City of Owasso
and Youth Services of Tulsa for management of Owasso's Youth Court is set to expire and staff
will be placing an item on an upcoming agenda for City Council consideration and appropriate
action to renew the annual contract.
ITEM 14. REPORT FROM CITY COUNCILORS
No report.
ITEM 15. NEW BUSINESS
None
ITEM 16. ADJOURNMENT
Mr. Ross moved, seconded by Mr. Stovall, to adjourn the meeting.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 7:07 p.m.
3
Owasso City Council
Kian Kamas, Minute Clerk
September 6, 2011
Doug Bonebrake, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, September 13, 2011
The Owasso City Council met in a special meeting on Tuesday, September 13, 2011 in the
Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, September 9, 2011.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:04 PM.
PRESENT ABSENT
Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor
Steve Cataudella, Councilor
Patrick Ross, Councilor
Charlie Brown, Councilor
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. PROPOSED RENEWAL OF THE YOUTH SERVICES OF TULSA CONTRACT FOR
THE OWASSO YOUTH COURT
B. GARNETT REGIONAL DETENTION FACILITY PAYBACK FEE
Ms. Bishop presented items A and B. A draft resolution pertaining to Item B was provided to the
Council and discussion was held regarding the method of calculating the assessment fee to be
paid upon development of property located within the drainage basin. It was further explained
that each item will be placed on the September 20, 2011 City Council agenda for consideration
and appropriate action.
ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. FINAL PLAT - OLD SHELL PARK DENTAL OFFICE
B. FINAL PLAT RESUBMISSION -THE RESERVE AT ELM CREEK
C. PROPOSED AMENDMENTS TO CHAPTER 20, LANDSCAPING REQUIREMENTS
D. PROPOSED EASEMENT CLOSURE PROCESS
E. PROPOSED ADDITIONS TO ZONING DEFINTIONS
F. PROPOSED RENEWAL OF THE GRAND GATEWAY CONTRACT FOR PELIVAN
TRANSIT SERVICES
G. SPECIFIC USE PERMIT 11 -02 - OWASSO POLICE DEPARTMENT FIRING RANGE
H. PROJECT ACCEPTANCE AND FINAL PAYMENT - GARNETT REGIONAL
DETENTION FACILITY
I. PROJECT ACCEPTANCE AND FINAL PAYMENT - RAYOLA PARK
IMPROVEMENT PROJECT
J. PROJECT ACCEPTANCE AND FINAL PAYMENT - THREE LAKES POND
IMPROVEMENT PROJECT
K. REVIEW BIDS RECEIVED FOR FY 12 WATER METER PURCHASE
L. REPORT ON RAM TANK INTERIOR BIDDING PROCESS
M. REPORT ON JAG GRANT AND PROPOSED BUDGET AMENDMENT
Mr. Lehr presented Items A -E and discussion was held. It was further explained that Items A -D
were recommended for Council approval by the Owasso Planning Commission and that an
item would be placed on the September 20th City Council agenda for consideration and
Owasso City Council September 13, 201 1
appropriate action. Mr. Lehr explained Item E was tabled by the Planning Commission for further
discussion. Mr. Lehr presented Items F -M and discussion was held. Items F -M will also be placed
on the September 20th City Council agenda for consideration and appropriate action.
Councilor Cataudella left the meeting during Item 3.
ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS
A.
PROPOSED ORDINANCE - AMENDMENTS TO PART 4, ANIMAL REGULATIONS
AND AMENDMENTS TO ANIMAL CONTROL FEE SCHEDULE
B.
PROPOSED PRIVATE STORMWATER DETENTION POLICY
C.
REPORT ON THE SANTA FE LIFT STATION AND FORCE MAIN IMPROVEMENT
PROJECT
D.
REPORT ON CNG PROJECT AND BIDDING PROCESS
E.
DISCUSSION RELATING TO GENERAL OBLIGATION BOND PROJECT
F.
CITY MANAGER REPORT
1.SALES TAX REPORT
2. FIRING RANGE, OWASSO POLICE DEPARTMENT
A.) Ms. Lombardi presented information relating to proposed amendments to the Animal
Ordinances for the City of Owasso and discussion was held. She further explained the proposed
Ordinance would be placed on the September 20th agenda for consideration and appropriate
action; B.) Mr. Stevens presented the final draft of the Private Stormwater Detention Policy and
discussion was held. It was further explained this item would be placed on the September 20th
agenda for consideration and appropriate action; C.) Mr. Ray advised that the OWRB has
approved the OPWA loan application and that staff will be advertising the project for bids
during the month of October. It was further explained that items pertaining to this project, such
as acceptance of the loan and bid award will be placed on the November 1st agenda for
consideration and appropriate action; D.) Mr. Ray commented that approximately fifteen
representatives attended the pre -bid meeting held September 8, 2011 and that bids will be
opened at 2:00 p.m. on Monday, September 19th. The bid proposal includes the turn -key design
and construction of a CNG facility and fueling infrastructure, the purchase of the property, by
the bidding party, necessary to accommodate the facility and infrastructure, and the purchase
and installation of fuel conversion kits for City vehicles. In consideration for the investment made
by the bidding party in the property for this project, the City will enter into a long -term
Maintenance and Operation Agreement for the facility, as well as a CNG Fuel Purchase
Agreement. The staff will work diligently to review and evaluate each bid submitted in an effort
to provide the City Council with a recommendation for bid award during the September 20th
Council meeting; E.) Mr. Ray commented that staff is working on election information to be
placed on the City's website. In addition, five community meetings will be held (one in each
Council Ward) for residents to receive information and ask questions about the October
election. Once a location for each meeting is confirmed, the meeting details will be provided
to the members of the City Council and made available to the public; F.)Mr. Ray provided
information on the most recent sales tax receipts, explained the staff's intent to seek
authorization to proceed on the Owasso Police Department Firing Range project, and explained
staff's intent to re -bid the Public Works Roof replacement project due to contractor refusal to
complete the work as awarded. Ms. Lombardi presented information in a recent court decision
regarding Huntley vs. City of Owasso, et. al.
2
Owasso City Council
ITEM 5: REPORT FROM CITY COUNCILORS
No Report.
ITEM 6: ADJOURNMENT
Mr. Ross moved for adjournment, seconded by Mr. Brown.
YEA: Bonebrake, Ross, Brown
NAY: None
Motion carried 3 -0.
Meeting adjourned at 9:35 PM.
Juliann M. Stevens, Deputy City Clerk
September 13, 2011
Doug Bonebrake, Mayor
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
TREASURER PETTY CASH
CC REFUND /DEJAGER
50.00
TREASURER PETTY CASH
CC FORFEITURE /DEJAGER
50.00
TREASURER PETTY CASH
OC REFUND /SISEMORE
250.00
TREASURER PETTY CASH
OC REFUND /DERKATCH
250.00
TREASURER PETTY CASH
CC FORFEITURE /DEJAGER
-50.00
TREASURER PETTY CASH
CC REFUND /ESLINGER
50.00
TREASURER PETTY CASH
OC REFUND/WOODS
100.00
TREASURER PETTY CASH
TEAGUE /CASE 2011 -1887
166.00
AEP /PSO
STREET LIGHTS
15.06
TOTAL GENERAL 881.06
MUNICIPAL COURT
JPMORGAN CHASE BANK
OMCCA TRAINING
10.48
TERA FOWLER
TUITION REIMBURSEMENT
464.55
JPMORGAN CHASE BANK
DELL -TONER CARTRIDGE
91.99
TOTAL MUNICIPAL COURT 567.02
MANAGERIAL
JPMORGAN CHASE BANK
PIKEPASS FEES
17.45
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
50.00
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
157.52
TOTAL MANAGERIAL 224.97
FINANCE
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
50.00
TREASURER PETTY CASH
MILEAGE EXPENSE
5.55
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
54.10
SHREDDERS, INC
SHREDDING
120.00
TOTAL FINANCE 229.65
HUMAN RESOURCES
SHREDDERS, INC
SHREDDING
120.00
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
JPMORGAN CHASE BANK
CLAREMORE DAILY - ADVERTISE
127.65
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
642.35
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
29.99
TREASURER PETTY CASH
CHAMBER LUNCHEON
20.00
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
17.28
JPMORGAN CHASE BANK
CHARACTER INITIATIVE
218.51
JPMORGAN CHASE BANK
MEETING EXPENSE
17.35
JPMORGAN CHASE BANK
MEETING EXPENSE
8.66
TOTAL HUMAN RESOURCES 1,428.79
CHARACTER SCHOOLS
JPMORGAN CHASE BANK
CHARACTER INITIATIVE
29.46
INTEGRITY FOCUS CHARLES R COKER
CHARACTER INITIATIVE
1,315.00
TOTAL CHARACTER SCHOOLS 1,344.46
Page 1
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
MAILFINANCE -LEASE
389.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
213.07
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SERVICE
140.35
JPMORGAN CHASE BANK
OWASSO COPIER - CONTRACT
360.00
AEP /PSO
ELECTRIC USE
5,120.20
MCAFEE & TAFT
LEGAL
225.20
MCAFEE & TAFT
LEGAL
770.00
CINTAS CORPORATION
CARPET /MAT CLEANING
33.69
COMMUNITY PUBLISHERS INC
PUBLICATIONS
49.00
COMMUNITY PUBLISHERS INC
PUBLICATIONS
54.60
TULSA COUNTY CLERK
FILING FEES
106.00
HEARTLAND CONSULTING, INC
CONSULTING FEES FY12
10,500.00
TOTAL GENERAL GOVERNMENT 17,961.11
COMMUNITY DEVELOPMENT
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
333.31
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
150.00
CITY GARAGE
PARTS FOR RESALE - AUG, 2
76.18
SHREDDERS, INC
SHREDDING
120.00
TULSA COUNTY MIS
TULSA COUNTY LAND RECORDS
30.00
SAV -ON PRINTING & SIGNS LLC
PERMIT SIGNS
175.00
SAV -ON PRINTING & SIGNS LLC
APPROVAL STICKERS
225.00
JPMORGAN CHASE BANK
DELL - DESKTOP COMPUTER
1,370.28
TOTAL COMMUNITY DEVELOPMENT 2,479.77
ENGINEERING
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.20
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.20
CITY GARAGE
PARTS FOR RESALE - AUG, 2
573.10
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.20
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
191.67
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
891.40
TOTAL ENGINEERING 1,695.77
INFORMATION TECHNOLOGY
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
66.67
JPMORGAN CHASE BANK
COX -MO DATA SERVICE
1,550.00
JPMORGAN CHASE BANK
SHI CORP -UPS BATTERY
84.38
JPMORGAN CHASE BANK
BEST BUY - NETWORK SWITCH
64.99
JPMORGAN CHASE BANK
GLOBALGOV- COMPUTER PARTS
77.58
JPMORGAN CHASE BANK
GLOBALGOV- SUPPORT LAPTOP
1,499.00
JPMORGAN CHASE BANK
GLOBALGOV- LAPTOP MEMORY
27.20
JPMORGAN CHASE BANK
GLOBALGOV- ASUS TABLET
399.99
JPMORGAN CHASE BANK
GLOBALGOV- LAPTOP BACKPAC
44.99
JPMORGAN CHASE BANK
GLOBALGOV- TABLET CASE
12.00
JPMORGAN CHASE BANK
GLOBALGOV -SUPP SHIPPING
15.15
JPMORGAN CHASE BANK
BEST BUY - TABLET CASE
39.98
Page 2
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
jPayment Amouni
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
BARRACUDA -WEB FILTER
1 1,099.00
TOTAL INFORMATION TECHNOLOGY 4,980.93
SUPPORT SERVICES
JPMORGAN CHASE BANK
PIKEPASS FEES
16.30
JPMORGAN CHASE BANK
MURPHY SANITARY - CLEANER
84.14
JPMORGAN CHASE BANK
TARGET - VACUUM
179.99
JPMORGAN CHASE BANK
STD SUPPLY -MOWER PARTS
48.02
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
18.04
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
166.67
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
557.24
WAL -MART CORP SAMS CLUB 77150903608
JANITORIAL SUPPLIES
95.56
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
TOTAL SUPPORT SERVICES 1,204.46
CEMETERY
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
32.34
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
81.67
L & M DUMPTRUCK & BACKHOE SERVICE
SAND
45.00
AEP /PSO
ELECTRIC USE
36.76
TOTAL CEMETERY 195.77
POLICE SERVICES
AEP /PSO
ELECTRIC USE
3,015.90
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
64.98
TREASURER PETTY CASH
STOP PAYMENT FEE
26.00
CITY GARAGE
PARTS FOR RESALE - AUG, 2
3,091.40
JPMORGAN CHASE BANK
OWASSO COPIER - CONTRACT
360.00
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
4,833.33
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
10,662.45
TOTAL POLICE SERVICES 22,054.06
POLICE COMMUNICATIONS
CHASE BANK
OFFICE DEPOT - SUPPLIES
39.12
JJPMORGAN
AEP /PSO
ELECTRIC USE
173.66
TOTAL POLICE COMMUNICATIONS 212.78
ANIMAL CONTROL
AEP /PSO
ELECTRIC USE
333.37
CITY GARAGE
PARTS FOR RESALE - AUG, 2
325.22
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
166.67
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
223.15
TOTAL ANIMAL CONTROL 1,048.41
FIRE SERVICES
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
3,168.08
JPMORGAN CHASE BANK
GALLS - APPAREL
91.97
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
1,166.67
Page 3
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
FIRE SERVICES...
JPMORGAN CHASE BANK
WESTERN HILLS -FIRE CONF
320.20
JPMORGAN CHASE BANK
ADVANCE AUTO -OIL ABSORB
11.98
JPMORGAN CHASE BANK
NEW BALANCE - APPAREL
84.99
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
43.92
JPMORGAN CHASE BANK
GELLCO- APPAREL
134.99
JPMORGAN CHASE BANK
LOWES -CORD REPAIR
20.43
JPMORGAN CHASE BANK
LOCKE -ENG 1 REPAIR PARTS
7.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
27.47
JPMORGAN CHASE BANK
WAYEST- CAMERA BATTERY
146.42
JPMORGAN CHASE BANK
WAYEST -ENG 1 EQUIP PART
10.00
JPMORGAN CHASE BANK
CASCOINDUST -PROT GEAR
1,404.00
STANARD & ASSOCIATES, INC
TESTING FOR NEW HIRES
222.50
DAVID WOODS
EDUCATION COMPENSATION
488.25
JPMORGAN CHASE BANK
WALMART- COFFEE POTS
19.92
JPMORGAN CHASE BANK
CHIEF FIRE -ENG 1 PART
78.00
JPMORGAN CHASE BANK
FIRE PROTECTION - MANUALS
232.55
JPMORGAN CHASE BANK
P &K EQUIP -ENG3 EQUIP PART
39.73
CITY GARAGE
PARTS FOR RESALE - AUG, 2
1,954.20
JPMORGAN CHASE BANK
LOWES -PARTS
13.44
JPMORGAN CHASE BANK
BMI- COPIER SERVICE
412.42
JPMORGAN CHASE BANK
WALMART- COFFEE
49.90
JPMORGAN CHASE BANK
GRAINGER -CORD REPAIR
82.76
JPMORGAN CHASE BANK
GRAINGER -CORD REPAIR
43.09
JPMORGAN CHASE BANK
OK POLICE - UNIFORM APPAREL
113.45
JPMORGAN CHASE BANK
PIKEPASS FEES
9.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
9.99
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.43
JPMORGAN CHASE BANK
OWASSO FITNESS -GYM
510.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
435.39
JPMORGAN CHASE BANK
LOWES- FURNITURE
897.00
AEP /PSO
ELECTRIC USE
4,082.44
JPMORGAN CHASE BANK
PATROL TECH - APPAREL
137.10
JPMORGAN CHASE BANK
AMSAN- SUPPLIES
555.90
JPMORGAN CHASE BANK
LOWES- SUPPLIES
16.64
TOTAL FIRE SERVICES 17,053.70
EMERGENCY PREPAREDNES
AEP /PSO
ELECTRIC USE
109.10
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
JPMORGAN CHASE BANK
GLOBALGOV- SUPPLIES
39.99
TOTAL EMERGENCY PREPAREDNESS 210.29
STREETS
JPMORGAN CHASE BANK
LOWES- LADDER
59.00
CITY GARAGE
PARTS FOR RESALE - AUG, 2
384.36
Page 4
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STREETS...
JOLIE, INC. THE UPS STORE
SHIPPING
8.65
TULSA ASPHALT, LLC
ASPHALT
48.31
PINKLEY SALES
VIDEO CARD
3,248.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
72.86
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
341.13
SHERWOOD CONSTRUCTION CO, INC
SIDEWALK IMPROVEMENTS
468.00
JPMORGAN CHASE BANK
OWASSO LBR -FORMS ELM CRK
34.24
STARLITE TRAILERS, INC
SAFETY TRAILER
2,850.00
JPMORGAN CHASE BANK
OWASSO LBR -FORMS ELM CRK
93.83
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
28.95
AEP /PSO
ELECTRIC USE
1,279.33
JPMORGAN CHASE BANK
C & H BOLT - SUPPLIES
27.80
AEP /PSO
STREET LIGHTS
5,543.38
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
GRAINGER -GAS CAN
95.81
JPMORGAN CHASE BANK
PAGERMALL - BUNGEES
6.99
JPMORGAN CHASE BANK
MICHAEL TODD -PARTS
482.92
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
1,166.67
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
1,477.19
TOTAL STREETS 19,230.42
BAPTIST RETIRE CTR SIDEW, TULSA WORLD IBID ADVERTISEMENT 428.61
TOTAL BAPTIST RETIRE CTR SIDEWA 428.61
STORMWATER
JPMORGAN CHASE BANK
P &K EQUIP- THROTTLE CABLE
97.32
CITY GARAGE
PARTS FOR RESALE - AUG, 2
431.93
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
44.36
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
29.98
JPMORGAN CHASE BANK
GRAINGER -GAS CANS
191.62
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
44.36
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
44.36
JPMORGAN CHASE BANK
P & K EQUIP -EDGER BLADES
119.50
CITY GARAGE
LABOR & OVERHEAD -AUG, 2
1,166.67
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
1,490.37
JPMORGAN CHASE BANK
P & K EQUIPMENT -PULL CORD
14.47
JPMORGAN CHASE BANK
OWASSO FENCE -POSTS
20.00
JPMORGAN CHASE BANK
PAGERMALL - BUNGEES
6.98
JPMORGAN CHASE BANK
P & K EQUIP -AIR FILTER
19.33
TREASURER PETTY CASH
CDL /SHADBOLT
41.50
JPMORGAN CHASE BANK
HOME DEPOT -SAW BLADES
16.97
TOTAL STORMWATER 3,779.72
PARKS JJPMORG AN CHASE BANK
LOWES-CONCRETE
6.92
Page 5
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
PARKS...
JPMORGAN CHASE BANK
LOWES- CONCRETE
3.46
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
560.53
JPMORGAN CHASE BANK
ATWOODS- INSECT SPRAY
7.98
WASHINGTON CO RURAL WATER DISTRICT
WATER SERVICE AT MCCARTY
816.50
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.27
ADT SECURITY SERVICES INC
ALARM SERVICE
56.67
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.27
ELAINE WILLSON
JANITORIAL SERVICE
1,470.00
JOHN MCGEE
MOWING SERVICE AT MCCARTY
330.00
JOHN MCGEE
MOWING SERVICE AT MCCARTY
330.00
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE AT CENTENNI
430.95
AEP /PSO
ELECTRIC USE
1,213.82
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
333.33
JPMORGAN CHASE BANK
LOWES -PARTS
1.97
TOTAL PARKS 5,588.67
COMMUNITY CENTER
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
50.00
TREASURER PETTY CASH
OPERATING SUPPLIES
-10.00
TREASURER PETTY CASH
PHYSICAL PROPERTY SVC
-40.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
89.21
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
115.84
AEP /PSO
ELECTRIC USE
2,089.35
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
25.29
FLEETCOR TECHNOLOGIES
FUELMAN -AUG., 2011
284.00
TOTAL COMMUNITY CENTER 2,603.69
HISTORICAL MUSEUM
AEP /PSO
ELECTRIC USE
206.85
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
84.10
TOTAL HISTORICAL MUSEUM 290.95
ECONOMIC DEV
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
50.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
79.96
FLEETCOR TECHNOLOGIES
FUELMAN - AUG., 2011
51.39
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
TOTAL ECONOMIC DEV 201.34
FUND GRAND TOTAL 105,896.4
AMBULANCE SERVICE
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
308.16
JEFF BELINSKI
AMBULANCE REFUND
100.00
COVENTRY HEALTH CARE OF OKLAHOMA
AMBULANCE REFUND
781.50
DEBRA SWISHER
AMBULANCE REFUND
20.00
CYNTHIA CRAFT
AMBULANCE REFUND
574.75
Page 6
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
AMBULANCE SERVICE...
TRAILBLAZER HEALTH ENTERPRISES LLC
AMBULANCE REFUND
329.96
BANKERS LIFE & CASUALTY
AMBULANCE REFUND
82.49
OSMA HEALTH
AMBULANCE REFUND
421.51
JOHN JOHNSEY
AMBULANCE REFUND
85.40
JOHNNIE JOHNSON ESTATE
AMBULANCE REFUND
97.95
TOTAL AMBULANCE SERVICE 2,$01.72
AMBULANCE
JPMORGAN CHASE BANK
JIM GLOVER - REPAIR WORK
1,115.15
CITY GARAGE
LABOR & OVERHEAD - AUG, 2
1,333.33
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
71.51
JPMORGAN CHASE BANK
NTL REG OF EMTS -EXAM FEE
70.00
JPMORGAN CHASE BANK
ZOLL DATA -EPCR MAINT AGR
6,925.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
114.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
171.00
FLEETCOR TECHNOLOGIES
FUELMAN -AUG., 2011
2,701.65
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
624.69
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
90.30
JPMORGAN CHASE BANK
AWDIRECT -EASY TOOL KIT
46.91
JPMORGAN CHASE BANK
FULLERTON -MED OXYGEN
97.50
JPMORGAN CHASE BANK
PSI - SUPPLIES
91.14
JPMORGAN CHASE BANK
PSI - SUPPLIES
107.10
JPMORGAN CHASE BANK
PSI - SUPPLIES
150.88
JPMORGAN CHASE BANK
MEDTRONIC- SUPPLIES
1,180.00
JPMORGAN CHASE BANK
WALMART -MEDIC 4 PART
29.94
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
451.76
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
129.29
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
723.39
TOTAL AMBULANCE 16,224.54
FUND GRAND TOTAL 19,026.2
E911 COMMUNICATIONS IAT&T E911 MAPPING FEES -SEPT 355.35
TOTAL E911 COMMUNICATIONS 355.35
FUND GRAND TOTAL 355.3
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
NEIGHBORHOOD MTG EXPENSE
30.75
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS
30.00
JPMORGAN CHASE BANK
SCOREBOARD -BLOCK PARTY
240.00
TOTAL STRONG NEIGHBORHOODS 300.75
FUND GRAND TOTAL 300.7
Page 7
Claims List
09/20/2011
Budget Unit Title
Vendor Name
Payable Description
IPayment Amouni
PUBLIC SAFETY - POLICE
IFORD MOTOR CREDIT COMPANY
IPOLICE CARS
23,117.53
TOTAL PUBLIC SAFETY -POLICE 23,117.53
PUBLIC SAFETY - FIRE JJPMORGAN CHASE BANK P &K EQUIP- PUMPER EQUIP 503.99
TOTAL PUBLIC SAFETY - FIRE 503.99
FUND GRAND TOTAL 23,621.5
CI - 106 /GARNETT INTERSEC SEVEN C'S ENTERPRISES, INC RIGHT OF WAY ACQUISITION 1,300.00
JOSEPH DOUGLAS AND /OR CONNIE PENN EASEMENT ACQUISITION 1,950.00
TOTAL CI - 106 /GARNETT INTERSEC 3,250.00
FUND GRAND TOTAL 3,250.0
CITY GARAGE
JPMORGAN CHASE BANK
UNITED FORD -PARTS RESALE
64.91
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
93.98
JPMORGAN CHASE BANK
CLASSIC CHEV -PARTS
72.77
AEP /PSO
ELECTRIC USE
413.56
JPMORGAN CHASE BANK
JIM NORTON FORD - REPAIR
100.00
JPMORGAN CHASE BANK
B &M OIL -PARTS RESALE
569.25
T & W TIRE, LP
TIRES FOR TRASH TRUCKS
2,697.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.36
TOTAL CITY GARAGE 4,078.10
FUND GRAND TOTAL 4,078.1
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
578.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
578.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
342.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
342.00
TOTAL WORKERS' COMP SELF -INS 2,418.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
14.34
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
636.66
UNITED SAFETY & CLAIMS INC
TPA ADMIN FEES FOR WORKER
1,550.00
TOTAL WORKERS' COMP SELF -INS 2,201.00
Page 8
Claims List
09/20/2011
Budget Unit Title I Vendor Name Payable Description jPayment Amouni
FUND GRAND TOTAL 4,619.0
CITY GRAND TOTAL $1617147.38
Page 9
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 09/10/2011
Department Payroll Expenses Total Expenses
Municipal Court
4,586.31
6,204.91
Managerial
19,612.68
27,152.53
Finance
12,567.21
19,662.40
Human Resources
6,006.28
9,992.96
Community Development
10,448.42
16,068.27
Engineering
12,816.19
19,680.94
Information Systems
9,327.24
15,577.75
Support Services
7,420.60
10,298.56
Police
102,445.06
156,269.30
Central Dispatch
15,616.83
26,129.72
Animal Control
2,258.40
3,533.46
Fire
95,911.42
142,117.66
Fire -Safer Grant
9,722.59
15,427.50
Emergency Preparedness
2,818.43
4,573.59
Streets
4,858.16
8,513.86
Stormwater /ROW Maint.
6,813.69
10,894.37
Park Maintenance
8,855.11
13,756.85
Community- Senior Center
2,135.82
3,185.36
Historical Museum
540.00
606.31
Economic Development
2,876.92
3,793.93
General Fund Total
337,637.36
513,440.23
Garage Fund Total 4,103.60 6,794.63
Ambulance Fund Total 25,033.21 37,130.12
Emergency 911 Fund Total -
Worker's Compensation Total 4,103.60 4,595.99
Strong Neighborhoods 2,102.12 3,167.70
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9/20/11
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL
may%
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
ADMIN FEES
DENTAL DEPT TOTAL
VISION MEDICAL SERVICES
VISION DEPT TOTAL
AMOUNT
14,989.17
30,521.94
57,372.52
102,883.63
2,464.80
4,041.90
2,112.40
2,316.62
10,935.72
2,481.75
2,481.75
HEALTHCARE SELF INSURANCE FUND TOTAL 116,301.10
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2011 -2012
Statement of Revenues & Expenditures
As of August 31, 2011
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTALREVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$ 1,686,883
$ 3,285,142
$ 19,631,900
16.73%
11,759
29,002
201,400
14.40%
46,997
94,476
1,072,752
8.81%
36,021
67,822
517,600
13.10%
61,497
119,704
910,300
13.15%
4,221
36,344
136,900
26.55%
1,847,377
22,470,852
16.17%
3,632,490
1,059,839
2,100,173
14,013,245
14.99%
51,025
108,195
718,970
15.05%
124,644
349,602
1,643,931
21.27%
13,196
39,544
580,260
6.81%
1,248,705
16,956,406
15.32%
2,597,514
598,673
5,514,446
18.77%
1,034,976
995,788
1,948,605
11,601,600
16.80%
(1,485,586)
(3,007,339)
(17,965,700)
16.74%
(489,798)
(1,058,734)
(6,364,100)
16.64%
108,875
(849,654)
(23,758)
* Pending completion of year -end accruals.
* 3,929,278
$ 3,905,520
* 2,328,833 2,328,833
$ 2,305,075 $ 1,479,179
The City WiT ui Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
City Planner
SUBJECT: Request for Receipt of Acknowledgement - Proposed Amendment to Owasso
Zoning Code, Chapter 20 - Landscaping, Screening and Buffering Requirements
DATE: September 16, 2011
BACKGROUND:
The Quality of Life Initiative Final Report that was adopted by the City Council in April 2011
included guidelines for the future development of Owasso. One area where citizens expressed
interest during the public workshops and through the on -line Wikiplanning survey was
improvement of the overall aesthetics of the community. Subsequent to receiving these
comments, staff renewed its review of the Zoning Code in greater detail to determine where
improvements could be made that follow the principals of the Quality of Life Initiative. Staff has
now prepared draft amendments to Chapter 20, Landscaping Requirements of the Zoning
Code which are consistent with the vision and guidelines set forth in the Quality of Life report.
PROPOSED AMENDMENTS:
The proposed amendments to Chapter 20 of the Zoning Code are more comprehensive than
current guidelines, include diagrams and pictures, and establish a foundation for future quality
development. The amendments address the absence of landscaping requirements within
parking lots, offer greater choice in how buffer yards are installed, improve the look of the
streetscape, encourage the installation of bio- retention techniques, and propose optional
methods to screen unsightly elements. Many local businesses are already employing a number
of the elements contained within the proposed amendments. Furthermore, the amendments
will help ensure a higher quality standard and consistency throughout the entire community,
which maintains and increases all property values.
The proposed Landscaping, Screening, and Buffering Regulations are reflective of the input staff
has been provided from numerous citizens, local business owners, and appointed and elected
officials. It has been staff's intent throughout the development process to gather as much input
as possible in order to create a document that is reflective of the vision that citizens have for the
Owasso community. In the early stages, this document was introduced to the Owasso
Economic Development Authority, the Planning Commission, and the City Council. After making
the requested changes, the proposed Landscaping Regulations were brought back to the
aforementioned bodies in a draft form for additional comments and suggestions. Throughout
the process, staff made this document available to the general public and asked for any input
on the proposed language. The Community Development Department also placed a draft of
the Landscaping Regulations on the City website and then held an open house public meeting
to gather input from any interested party. The comments and suggestions received from
Owasso citizens proved invaluable to the creation of a well rounded document. After receiving
all input, staff made additional changes and is bringing the proposed Landscaping Regulations
to the Planning Commission and City Council in the final form that is attached to this memo.
PROMULGATION OF RULES:
The attached document is a comprehensive outline of the proposed changes. If approved, this
document would replace the existing landscape regulations in Chapter 20 of the Owasso
Zoning Code.
For amendments to Chapters 15 to 21 of the Owasso Zoning Code, the City Manager has the
ability to promulgate rules after presenting the proposed changes in writing to the Planning
Commission and City Council. This means that no Ordinance is required to change those
chapters of the Zoning Code. The proposed changes to Chapter 20 of the Owasso Zoning
Code are being presented as an item on the consent agenda for City Council to acknowledge
receipt of the proposed changes. The City Council can review and make changes to the
document during a 30 -day review period. After a 30 -day review period the new changes will be
adopted as written unless the City Council requests any modifications. Once adopted, the
proposed changes will replace the existing Landscaping Regulations in Chapter 20 of the
Owasso Zoning Code.
OWASSO PLANNING COMMISSION:
The Owasso Planning Commission discussed this item at their regular meeting on September 12,
2011 and voted 4 -1 to recommend approval to the City Council, with a minor change to the
requirements of fencing around Industrial Uses abutting residential uses.
RECOMMENDATION:
Staff recommends the City Council acknowledge the receipt of promulgated rules in Chapter
20, Landscaping, Screening and Buffering Requirements, of the Owasso Zoning Code.
ATTACHMENTS:
A. Chapter 20, Landscaping Screening, and Buffering Requirements
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
CHAPTER 20
LANDSCAPING, SCREENING, AND BUFFERING
REQUIREMENTS
20.1 INTRODUCTION AND PURPOSE
The purpose of these landscaping, screening, and buffering requirements is to
provide standards that will protect the health, safety and general welfare of
the public, enhance property values, improve the appearance of the
community, and preserve natural resources, trees, and native plants. Planting
yard regulations are established herein to minimize potential conflicts between
abutting developments, enhance the appearance of buildings and parking lots,
and create a unified and attractive streetscape. These requirements will be
applied to all new development, redevelopment and building expansion
projects including streetscaping of rights -of -ways. These minimum
requirements will:
1. Maintain and increase property values;
2. Further enhance the quality of life for Owasso residents and visitors;
3. Reduce soil erosion and increase infiltration in permeable land areas
essential to storm water management and aquifer recharge;
4. Mitigate air, dust, noise, heat and chemical pollution;
5. Reduce the "heat island" effect of impervious surfaces, such as
parking lots, by cooling and shading the surface area and breaking
up large expanses of pavement;
6. Establish landscape theme throughout the City that promotes the
overall character and identity of the community;
7. Promote innovative and cost - conscious approaches to the design,
installation and maintenance of landscaping while encouraging
water and energy conservation;
8. Promote planting techniques that ensure the long term health of
plant materials;
9. Screen unsightly equipment, material, or uses from public view and
adjoining properties; buffer uncomplimentary land uses.
I Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
20.1.1 CONCEPT ILLUSTRATION
Landscape requirements are based on the illustration shown below, which
depicts the different yard areas referenced in the subsequent sections of
this Chapter 20. Figure 20 -1 is meant to provide a visual reference for each
of the required planting yards.
Residential Adjacent Use
189 fleet
Buffer YardI
��• }. Dumpster
_•\ L L
Loading /delivery
o v-
�� m M
o Commercial BuildingI
(5,000 s.f.)'
Building Yard a
(Category 2)I
Rich
Parkin7Yard
Parking L\I
sign
ree t Yard --J Street
Figure 20 -1
Typical Planting Yards
2 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chanter 20
20.1.2 GENERAL PROVISIONS
A. Retention of Existing Vegetation. Existing healthy trees, shrubs and
ground cover shall be retained and incorporated into the landscape plan
to the maximum extent possible.
B. Design and Installation. Landscape materials shall be installed in
conformance with approved landscape plan prepared in accordance with
Sections 20.2 and 20.10.3.
C. New Development. This Section shall apply to all new development,
unless specifically exempted by Subsection G below.
D. Change of Use or Enlargement of Existing Development. This Section
shall apply to all applications for building permits for projects that
involve one or more of the following:
1. An increase in the number of stories in an existing building on the
lot;
2. An increase in the impervious area by more than two thousand
square feet (2,000 sq.ft.); or
3. An increase of thirty percent (30 %) or more in the square footage of
building area or parking lot.
4. Where an existing parking area is altered or expanded to increase
the number of spaces to a total of more than twenty (20), interior
landscaping shall be provided on the new portion of the lot in
accordance with this Chapter 20.
5. A change in the use of a property that has no landscaping beyond
sod or turf grass shall be required to install landscaping as per this
Section if the building or parking lot is expanded by more than 25 %.
The Administrator and /or their designee shall be allowed some
degree of flexibility with regards to these requirements should there
be unusual circumstances, but the spirit of the regulations shall be
maintained.
E. REQUIREMENTS FOR DOWNTOWN DEVELOPMENT
No specific width of landscaped edge shall be required for
developments in the downtown. However, landscaping and screening
shall be provided in accordance with Table 20 -1. Where surface parking
abuts a street right -of -way developments shall provide a sidewalk built
to City specifications within the right of way. For the purposes of these
regulations, the downtown area is defined by an area bounded by East
86th Street North, US -169, West 4th Avenue South, and the railroad
tracks.
3 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
Table 20 -1
Downtown Landscape Requirements
1 shade tree for every 25 linear feet of frontage along a
public street. Ornamental trees may be used in place of
Street Trees
shade trees in the presence of overhead utilities. Staff may
accept alternative provisions in situations where it is
impossible to meet this requirement
Parking Lot
Opaque screen no higher than three feet (3'). Walls may
Screening
used in accordance with 20.3.2 A.3
Opaque screen no less than six feet (6') in height. Buffer
yard shall be at least three feet (3') in width. Wood
Buffer yard
fencing shall utilize galvanized metal poles for vertical
supports. Smooth faced CMU block shall not be used as an
exterior screening material.
F. COMMUNITY DEVELOPMENT ADMINISTRATOR REVIEW
The term `Administrator' shall be used to define the Community
Development Director, the City Planner or their designee. All
requirements from this chapter shall be met prior to issuance of any
certificate of occupancy. Any deviation from the approved landscape
plan, site plan, or from the requirements set forth in this chapter shall
require approval from the Administrator. Alternative designs, materials
or methods may be brought to the Administrator for consideration, but
the intent of the regulations shall be met with each project. Any
decision made by the Administrator may be appealed to the Board of
Adjustment.
G. EXEMPTIONS
The following development types are exempted from the requirements
of this Chapter 20.
1. Individual single- family and two family dwellings on separate lots,
where such residential use is the primary use on the lot
2. New single- family detached and two - family subdivisions with four or
fewer lots and four or fewer dwellings; and
3. Temporary uses approved pursuant to this chapter.
20.1.3 INTERPRETATION OF LANDSCAPING TERMS.
Where necessary to interpret the precise meaning of technical landscaping
terms used in this Section, reference shall be made to American Nursery
and Landscape Association ( "ANLA ")(formerly the American Association of
Nurserymen), The American Standard For Nursery Stock, (1996), which
4 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chanter 20
document is hereby incorporated by reference. The definitions in Section
20.11 shall apply to the regulation and control of landscaping within this
Section. Figure 20 -2 Illustrates common tree descriptions and shall be used
to interpret any issues relating the planting, care, and maintenance of
trees. Figure 20 -3 and Section 20.10.1. Size Standards, shall be used to
interpret plant sizes as part of the requirements of this chapter.
F'Oo r ZORE. R = I '/ 1 " PSH
Figure 20 -2
Tree Descriptive Terms
LIME
5 Adopted # ##
CITY OF OWAS:SO LANDSCAPE REOUIREMENT.S
[ve ciouoU S]
Mr-OW"
5tir_u 12,
- TYPIC -AL L tJp -5LAP1QG
Figure 20 -3
Landscape Plants Typical Sizes
20.2 LANDSCAPE PLAN.
20.2.1. GENERAL REQUIREMENTS
Chanter 20
These following standards shall apply to all areas where landscaping is
required:
1. Required landscaping shall not include artificial plants or trees, or
other artificial vegetation.
2. Landscape areas shall be kept free of trash, litter, and weeds.
3. Materials other than plants may be proposed to meet some of the
landscape requirements. Hardscaping, xeriscaping, and water
features may be proposed as a part of any landscape plan, so long as
the plan meets the intent of the chapter.
4. No site plan submitted to the Community Development Department
prior to the effective date of these landscape regulations shall be
required to conform to the landscape regulations herein, except
those that meet the requirements of section 20.1.2.D.
5. All landscape plans shall be reviewed by the Community
Development Department as part of the site plan review process.
Upon completion of the review, the Administrator shall:
a) Approve the landscape plan as complying with the requirements
of the Landscape Chapter and rules and regulations; or
b) Approve the landscape plan with conditions that bring it into
compliance with the requirements of the Landscape Chapter and
rules and regulations; or
> 40'
15 -40'
6 -15'
< 6'
< 4,
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Hi=t GNT AT
H Aru KiN
6 Adopted ###
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
c) Reject the landscape plan as failing to comply with the
requirements of the Landscape Chapter and rules and
regulations.
20.2.2. PLAN REQUIREMENTS
Landscape plans shall accompany any application for site plan approval and
be submitted in conformance with the requirements listed below.
Landscape plans shall inlcude:
1. The date, scale, north arrow, project name and the name of the
owner and designer;
2. The location of property lines and dimensions of the tract;
3. The approximate center line of existing water courses, the
approximate location of significant drainage features, the location
and size of existing and proposed streets and alleys, existing and
proposed utility easements and overhead utility lines on or adjacent
to the lot, existing and proposed fire hydrants on or adjacent to the
lot, and existing and proposed sidewalks on or adjacent to the lot;
4. The location, size, and type (tree, shrub, ground cover, berms, or
grass) of proposed landscaping and the location and size of the
proposed landscaped areas;
5. Planting details and /or specifications;
6. The location, size (caliper and height), condition, and common
name of any existing tree for which credit is requested shall be
indicated. The method of protecting the existing trees which are to
be retained from damage during construction shall be described;
7. A description of the type of irrigation system to be used and, if
necessary, drawings of such system; and
8. The schedule of installation of required landscaping and
appurtenances, which shall specify installation of all required
materials, except trees, prior to the issuance of a certificate of
occupancy (for multifamily, commercial, and industrial
developments) or first building permit (for single family and two
family developments) and further specify installation of required
trees shown in the landscape plan within one hundred twenty (120)
days after issuance of such occupancy permit or first building
permit. For single and two - family developments, this section refers
to the required subdivision entrance landscape areas.
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CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
20.2.3 INSTALLATION TIMELINE
With the exception of trees all required landscaping materials shall be
installed and approved prior to the issuance of a final Certificate of
Occupancy for multifamily, commercial, and industrial developments or
issuance of the first building permit for single family or two family
developments. The installation of trees may be delayed up to but no greater
than 90 days due to seasonal weather provided that a signed letter from the
applicant is submitted stating the date when the tree planting will be
completed. It is recommended that planting of trees occur from October 1
to December 15 or March 1 to May 15.
20.2.4 VIOLATIONS
Failure to maintain required landscaping, to replace dead or destroyed plant
material as part of the approved landscape plan, or to adhere to an
approved landscaping plan shall constitute a zoning violation, subject to any
and all remedies set forth in the Chapter 11 Enforcement, of the Owasso
Zoning Code.
20.2.5 VARIANCES
The Board of Adjustment, upon application, and after notice (when notice is
required) and public hearing, may grant variances from the terms of the
Landscape Chapter only upon a finding that the variance will not cause
substantial detriment to the public good or impair the spirit, purposes and
intent of the chapter, where by reason of exceptional narrowness,
shallowness, shape, topography, or other extraordinary or exceptional
situation, condition, or circumstance peculiar to a particular property, the
Literal enforcement of the regulations will result in unnecessary hardship.
20.3 STREET YARDS
20.3.1 PURPOSE
The purpose of street yards is to provide continuity of vegetation along the
street right -of -way, creating a pleasing view from the road, and establishing
a transition from vehicular thoroughfares, pedestrian areas or the built
environment. Minimum dimensions shall apply, and be measured,
horizontally. Widths shall be measured from the respective right -of-
way /property line. Where street yards turn at street corners, the length
measurements determining plant quantities shall not be required to overlap.
Table 20 -3 summarizes the street yard requirements.
20.3.2. STANDARDS IN NONRESIDENTIAL AND MULTI - FAMILY DISTRICTS
A. STREET YARD
All development in the nonresidential and multi - family districts,
including churches, schools, and civic type uses shall provide a street
yard adjacent to all highways, frontage roads, arterial and collector
streets, internal drives, and entrances through nonresidential districts
to residential subdivisions. The street yard shall comply with the
following standards:
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CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
1. Width. The street yard shall be a minimum width of twenty feet
(20') for multi - family development, and ten feet (10') for all other
development subject to this Section, exclusive of street right -of -way
and sidewalk. However, the Administrator may reduce the width of
the required street yard during site plan review if the reduction is
required for public improvements.
2. Tree Requirements. Within the street yard, one shade tree shall be
planted for every fifty (50') linear feet. The number of required
trees shall be calculated based on the linear frontage of the
required street yard and shall be rounded to the nearest whole
number. Trees may be grouped together or evenly spaced.
3. Parking Lot Screening. Parking lots and drives abutting a street
yard that is less than thirty feet (30') in width in all developments
shall be screened with either plant material, berms, walls or a
combination thereof. If shrubs are used for screening they may be
placed within the street yard but are in addition to the required
number of trees. In no case shall shrubs used for screening be more
than four (4) feet from the edge of the parking lot. Shrubs shall be
at least 24 inches in height at the time of planting and shall be of a
type and species that will attain a minimum height of three (3) feet,
one (1) year after planting at which time they will form an opaque
screen. Shrubs shall be maintained to a height of no more than four
(4) feet.
a) As an alternative to the shrub requirement, a berm or masonry
wall may be used lieu of the required shrubs. If a berm is used
the number of required shrubs may be reduced by 50 %. The
berm or masonry wall must be at least three feet (3') but no
more than five feet (5') in height. Masonry walls shall be of
decorative and /or textured design. Standard smooth faced CMU
block is not allowed as a screening wall material.
b) All loading and service areas, including driveway pavement that
serve them, shall be screened from all abutting properties
and /or public rights -of -way by a wall, fence, hedge, berm or
other durable landscape barrier. Non living screen barriers shall
be no less than six (6) feet tall at the time of installation. Living
screen barriers shall reach a height of no less than six (6) feet
two years after installation. All material shall provide a year
round opaque screen.
c) All screening material shall be placed in such a way as to not
obscure the vision of motorists and must be out of the sight
triangles as defined in Section 240.2. Landscape plants that are
within the sight triangles shall not reach a mature height of
more than 18 ".
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CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
20.3.3 STANDARDS FOR SINGLE FAMILY RESIDENTIAL DISTRICTS
A. SUBDIVISION STANDARDS A landscape plan is required for the arterial
entrance(s) to a single- family residential subdivision. The location and
types of landscaping shall be reviewed by the Technical Advisory
Committee to ensure that motorists' visibility is not threatened and
that utility lines are not encroached upon. All landscaping shown on the
approved landscape plan shall be planted prior to the issuance of any
final inspection for a dwelling unit within the subdivision. A
homeowners association shall be required to provide perpetual
maintenance of the landscaped area.
B. STREET YARD All commercial development in single family districts,
including churches, schools, and civic type uses shall provide a street
yard adjacent to all highways, frontage roads, arterial and collector
streets, and entrances. The street yard shall comply with the following
standards:
1. Street Trees and Shrubs
a) At least one (1) shade tree and one (1) ornamental tree and
three (3) large shrubs per fifty linear feet (50') of frontage along
an arterial street shall be planted. The number of plants shall be
calculated solely on the linear footage and shall be rounded to
the nearest whole number. The plant material may be grouped
together or evenly spaced. If the material is grouped, at least
one (1) tree per fifty (50) linear feet of frontage is still required.
b) Any nonresidential use allowed in a residential zoning district by
Specific Use Permit shall meet the non - residential landscaping
requirements set forth in Section 20.3.2.
d) As a general rule all required landscape material shall be located
outside the arterial street right -of -way. Landscape material may
be placed (5') feet inside of street right -of -way, in order to miss
obstacles or due to physical limitations of the property. If
landscape material is located five feet (5') into the arterial
street right -of -way, the sidewalk may be serpentine to allow
landscape material to be placed in pocket areas as long as the
tree -to- pavement distance of at least four feet (4') is
maintained.
e) iv. For landscape material that is to be installed along an arterial
street, a fence and a landscape easement of at least ten feet
(10') in width shall be provided and shown on the recorded plat.
Wood fencing shall utilize galvanized steel posts and the smooth
side of fence shall face towards the street. Smooth faced CMU
block is not a permitted fencing material. A berm may substitute
for a fence. Said berm shall be no less than 4 feet in height with
side slopes no greater than 3:1.
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CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
2. Landscape Reserve
If a "landscape reserve" is designated on the plat next to an arterial
street, the building setback line for lots adjacent to the landscape
reserve can be from the planned right -of -way.
20.4 INTERIOR PARKING LOTS
A. NONRESIDENTIAL, AND MULTI - FAMILY DISTRICTS
In all nonresidential (commercial, office, industrial), multi - family, and
mixed -use districts, landscaped areas shall be established and
maintained in off - street parking areas as follows:
1. In nonresidential districts, at least one (1) tree and six (6) small
shrubs shall be planted for every fifteen (15) parking spaces. In
multi - family districts, at least one (1) tree and (8) small shrubs shall
be planted for every ten (10) parking spaces. The number of
required trees shall be rounded up to the nearest whole number.
Landscape material shall be planted inside or within fifteen feet
(15') of the edge of the back of the curb around the perimeter of
the parking lot, but shall not be placed in the street yard required in
20.3.2. These requirements can be met by placing a portion of the
required shrubs within landscape islands.
2. For development sites greater than 2 acres, interior areas of parking
lot pavement shall contain landscape planting islands.
a) Entry Islands
Landscape islands with a planting area measured at least nine
feet (9') in width face of curb to face of curb and a minimum
length of eighteen feet (18') in Length shall be provided on each
side of all drives that provide access from the street to the
property (See Figure 20 -4). Length of said islands may be
required to be longer than 18 feet depending upon the size and
intensity of the use.
Internal Islands
Planting islands shall be Located at each terminus of each single
row of parking and, when a single row of parking contains more
than 15 parking spaces, at intervals between each terminus. The
intervals shall be such that planting islands within a single row of
parking shall be separated by no more than 15 parking spaces
(See figure 20 -5). Planting islands shall contain at least one shade
tree. In addition, planting islands shall be landscaped with
shrubs, lawn, ground cover and other appropriate material not to
exceed three feet in height. Such planting islands shall have a
minimum area of 150 square feet. In double rows of parking a
planting island required for one row may be combined with a
planting island required for another row, in which case the
minimum area shall be 300 square feet.
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CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
c) Litter Control
In parking lots that contain two hundred (200) or more parking
spaces, for every row of parking provided, at least one (1) trash
receptacle shall be provided. The receptacle shall be affixed to
the ground and shall be of a decorative nature. The receptacle
shall be designed to keep trash from blowing out and shall be
regularly emptied and maintained by the property owner. Trash
receptacles may be placed within landscape islands.
3. For development sites less than 2 acres, Interior parking lot areas of
pavement shall contain the following.
a) Entry Islands
Entry driveway islands shall be provided in accordance with 20.4
A.2
b) Internal Islands
There shall be no requirements for planting islands for every 15
parking spaces, however no parking space shall be located more
than fifty feet (60') from a landscaped yard as depicted in Figure
20 -1, and landscape islands shall be placed at the beginning and
end of each row of parking stalls. Said islands shall contain at
least one hundred square feet (100 sq. ft.).
4. For parking lots in excess of 250 spaces a pedestrian landscape
island (see figure 20 -6) containing a sidewalk shall be installed for
the entire length of a parking aisle. Said island shall align with the
main entrance to the building, shall be bounded on both ends by
perpendicular landscape islands, shall be a minimum of at least
sixteen (16) feet wide with a five (5) foot sidewalk in the middle OR
twelve (12) feet wide with a five (5) foot sidewalk along one side.
Figure 20 -6 provides an example of a pedestrian island. The
walkways shall be built with ADA accessible ramps at intervals
throughout.
5. All parking lot landscaped areas and islands shall be protected by a
raised six -inch (6 ") concrete curb, OR shall be designed as
raingardens with inlets for stormwater. Pavement shall not be
placed closer than four feet (4') from the trunk of a tree.
6. Planting areas and islands shall have a minimum prepared depth of
18 inches. Landscaped areas shall be covered with mulch, ground
cover or grass between shrub and tree plantings. (See Figure 20 -12)
12 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
All parking rows nwsi
terminate et a
landscaped island
ASaximum 15 spaces
Entry Drive in a row
Figure 20 -5
13 Adopted # ##
I
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
Figure 20 -6
B. ALTERNATIVE PARKING LOT ISLAND DESIGN
Parking lot islands as described in 20.4 A.2 may be constructed as rain
gardens in order to reduce costs associated with detention and storm
water infrastructure. Figures 20 -7 and 20 -8 provide examples of such
techniques.
Figure 20 -7
14 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chanter 20
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Figure 20 -8
C. EXPANSION OF USES
The expansion of an existing use, structure or parking lot that meets the
criteria set forth in 20.1.2.1) shall be required to bring the entire site
into compliance with this Section.
D. YARD CALCULATIONS
Landscaping as required within a planting yard shall be counted for only
that planting yard and shall not be used in calculating the minimum
quantity for any other planting yard. Table 20 -3 summarizes the parking
lot yard requirements.
20.5 BUFFER YARDS
20.5.1 PURPOSE
Buffer yards are intended to ensure that an area of appropriate size and
density of plantings is planted or preserved between zoning districts and /or
uses. Buffer yards widths shall be measured from the respective property
line, except where buffer yards are permitted to straddle property lines, as
set forth in Section 20.5.3 C. Where buffer yards turn at property corners,
the length measurements determining plant quantities shall not be required
to overlap. Table 20 -3 summarizes the buffer yard requirements.
15 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
20.5.2 BUFFERING OF DEVELOPMENT ADJACENT TO RESIDENTIAL ZONES AND
USES
A. COMMERCIAL AND OFFICE USES
Whenever a non residential use in the CS, CG, CH, OL, or OM district is
proposed adjacent to a property with residential zoning or residential
use, the nonresidential use shall provide a landscaped buffer of at least
ten feet (10') in width within the nonresidential property. Any non-
residential use that abuts a single- family or two - family development
shall provide a screening fence or wall at least six (6) feet in height
along the entire property frontage abutting the residential use. The
buffer shall provide landscaping utilizing one of the following methods:
1. One (1) medium or large evergreen tree or two (2) ornamental
trees, plus ten (10) medium shrubs for every thirty (30') linear feet
or portion thereof of adjacent exposure to the adjoining lot;
2. or one (1) medium to large evergreen tree plus (5) large shrubs for
every thirty (30') linear feet or portion thereof of adjacent
exposure to the adjoining lot;
3. or one (1) large evergreen tree plus one (1) large shade tree or two
(2) ornamental trees for every thirty (30') linear feet or portion
thereof of adjacent exposure to the adjoining lot; or
4. installation of a berm with a height of no less than four (4) feet
(3:1 side slopes max.) planted with one (1) medium or large
evergreen or shade tree or two (2) ornamental trees, plus five (5)
small or medium shrubs for every thirty (30') linear feet or portion
thereof of adjacent exposure to the adjoining lot; or
One (1) medium or large evergreen tree, plus (5) five medium or
large shrubs for every forty (40') linear feet or portion thereof of
adjacent exposure to the adjoining lot.
If the fence or wall is constructed with brick, stone, split faced
block, or similar material, then the shrub requirements listed above
may be reduced 50% subject to approval by the Administrator.
Specific Use Permit uses adjoining residential uses shall be required
to provide a landscape buffer using one of the above methods as
determined by the Administrator, Planning Commission, or City
Council.
B. INDUSTRIAL USES
Whenever a non - residential use in the IL, IM, or IH district is proposed
adjacent to property with residential use, the nonresidential use shall
provide a landscaped buffer of at least twenty feet (20') in width within
the non - residential property. Any non - residential use that abuts a
single- family or two - family development shall provide a screening fence
16 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
20.5.3
or wall at least six (6) feet in height along the entire property frontage
abutting the residential use. The buffer shall provide landscaping
utilizing one of the following methods
Two (2) medium or large evergreen trees, plus eight (8) large
shrubs for every forty (40') linear feet or portion thereof of
adjacent exposure to the adjoining lot; or
2. one (1) medium to large evergreen tree and one (1) large shade
tree for every thirty (30') linear feet or portion thereof of adjacent
exposure to the adjoining lot; or
3. installation of a berm with a height of no less than four (4) feet
(3:1 side slopes max.) planted with one (1) medium or large
evergreen tree, plus five (5) medium shrubs for every forty (40')
linear feet or portion thereof of adjacent exposure to the adjoining
lot; or
4. Two (2) medium or large evergreen trees, plus three (3) medium or
Large shrubs for every forty (40') linear feet or portion thereof of
adjacent exposure to the adjoining lot.
If the fence or wall is constructed with brick, stone, split faced
block, or similar material, then the shrub requirements may be
reduced 50% subject to approval by the Administrator.
Specific Use Permits in industrial districts that adjoin residential
uses shall be required to provide a landscape buffer using one of
the above methods as determined by the Administrator, Planning
Commission, or City Council.
C. SPECIFIC USE PERMITS IN RESIDENTIAL DISTRICTS
Specific use permits issued in residential districts shall be required
to provided buffers to a degree that is no less than any of the
methods described above or as determined by the Administrator,
Planning Commission, or City Council.
STANDARDS FOR BUFFER YARD DEVELOPMENT.
A. PROHIBITED USES
The construction of any building or the placement of any mechanical
equipment within the landscape buffer yard is not permitted except for
equipment necessary for the provision of utilities. Signs may be placed
within the buffer yard consistent with the Sign Regulations of this
Chapter. Active recreational uses, such as play fields, swimming pools,
racquetball and tennis courts or other active, structured recreational
uses, or circulation drives and parking lots, shall not be permitted in the
buffer yard.
17 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
B. PERMITTED USES
The following other uses may be permitted in a buffer yard provided
that none of the required plant material is eliminated, the intended
screening is accomplished, the total width of the buffer yard is
maintained, and all other requirements of this Section are met:
1. Passive recreation;
2. Sculpture, outdoor furniture, picnic areas; pedestrian,
bike or equestrian trails, golf courses;
3. Storm water detention or retention basins;
4. Parks and open space.
C. REDUCTION IN REQURIED BUFFER YARD PERMITTED.
Where a dedicated buffer yard exists on an abutting property, a
reduction or elimination in a buffer yard for a property to be developed
may be allowed subject to the following:
1. The adjoining property owners have provided a written agreement
restricting the use of the dedicated buffer yard to uses provided for
in this Section, and; Maintenance of the existing buffer yard is
consistent with the requirements of this Section, the Administrator
may approve a reduction in the required buffer yard of adjoining
lots for the property to be developed; and
2. The "net" buffer yard satisfies the minimum buffer yard
requirements of this Section. The net buffer shall include the
cumulative total for both required buffers.
D. EXISTING VEGETATION.
Existing healthy vegetation may be counted toward required
Landscaping. In order to do so, the landscape plan shall indicate the
type, number and size of existing plants which are sufficient to comply
with the respective buffer yard. It shall not be necessary to indicate
the total inventory of existing plants. Only plants required to meet the
provisions of this Chapter shall be required to be listed.
E. APPLICATION TOWARD SETBACK REQUIREMENT
Buffer yard areas shall be counted towards the required building
setbacks.
F. DESIGNATION OF BUFFER YARD AS LANDSCAPED AREA
Buffer yards shall be designated as landscaped areas on the application
for development approval and as landscape easements when shown on a
subdivision plat. The buffer yard shall be recorded with the title of the
property as a landscape buffer yard easement.
G. BUFFER YARD ON PROPERTY LINE
When platting abutting lots, the applicant may dedicate a buffer yard
that straddles the property line, provided the cumulative buffer width is
maintained for both yards.
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CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
H. EXISTING FENCES
It is the responsibility of the developing property to provide the buffer
yard. Existing perimeter fences that may be present in an existing
single family neighborhood, for example, do not relieve the developing
property owner(s) from providing the required buffer yard.
20.5.4 EXEMPTIONS
Certain uses are exempt from the buffer requirements as described in this
section. Exemptions include, but are not limited to the following:
A. Lots or parcels on which the uses or buildings demonstrate compatible
design elements and are linked to adjacent lots or buildings by a
common system of sidewalks or other pedestrian walkways across
property lines; or
B. Lots or parcels separated by a public street right -of -way greater than
thirty(30) feet in width; or
C. Lots or parcels separated by a railroad right -of -way; or
D. Between similar land uses if one (1) of the following scenarios exists:
1. In instances where similar or compatible land uses are immediately
adjacent to one another and the installation of a Buffer Yard
between the uses would negate the effectiveness of the
development of those properties or impede the flow of traffic and
pedestrians; or
2. In instances where similar or compatible land uses are immediately
adjacent to one another and the change in the topography is such
that the installation of a Buffer Yard between the uses would negate
the effectiveness of the requirement for a Buffer Yard. In such cases
the developer would be required to provide a coordinated landscape
development plan that shows the quantity and location of the
proposed landscaping.
E. If the developer is exempted from the required buffer yard, this
exemption does not relieve the developer from providing the required
plant material as if the property were developed as individual parcels.
Should a developer not agree to all of the above conditions, all Buffer
Yards associated with development must be installed per the current
requirements of this section.
20.6 BUILDING YARDS.
20.6.1 PURPOSE AND APPLICABILITY
The purpose of building yards is to aesthetically and visually enhance the
appearance of buildings. Building yards shall be provided along the portion(s)
of the building facing any adjacent off - street parking area, excluding
19 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
loading /unloading areas. Minimum dimensions shall apply, and be measured,
horizontally. Widths shall be measured from the respective front wall of the
building. Where building yards turn at building corners, the length
measurements determining plant quantities shall not be required to overlap.
Building yards shall be of different types, based upon the size of the
structure around which the building yard is to be located. The width of the
building yard and the density of plantings shall increase as the size of the
structure around which the building yard is to be located increases. Entrance
walkways to buildings may cross building yards. The width of the entrance
walkway shall not be calculated as part of the length of the building yard for
purposes of determining the total required landscaping, provided, however,
that the width deducted for the entrance walkway shall not exceed the width
of the entrance to the building. Table 20 -3 summarizes the building yard
requirements.
20.6.2 YARD TYPES
There shall be three different categories of building size for purposes of
determining the building yard type:
Category 1
Buildings 2,500 Square Feet to 9,999 square feet of building footprint.
The Administrator may allow buildings that fall within this category
alternative compliance to the required building yards. Such alternatives
may include providing foundation plantings along the sides and back of
the building or spreading the required amount of building yard plant
material to other areas on the site. Buildings less than 2,500 square feet
are exempt.
Category 2
Buildings 10,000 Square Feet to 99,999 square feet of building footprint.
Category 3
100,000 square feet of building footprint and over.
A. BUILDING YARD CALCULATIONS
Table 20 -2 identifies the building yard requirements based on the size
of the structure around which the building yard is to be located,
Table 20 -2: Building Yard Landscaping Requirements
Building
Minimum
Min. Required
Min. Required
Min. Required Small
Yard
Width
Shade Trees
Ornamental
or Medium Evergreen
Category
Trees
Shrubs
1
4 feet
N/A
1 per 30 [in. Feet
8 per 30 [in. Feet
2
8 feet
11 per 50 [in. Feet
1 per 50 [in. Feet
12 per 30 [in. Feet
3
12 feet
11 per 50 [in. Feet
1 per 50 [in. Feet
16 per 30 [in. Feet
20 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
Summary Table (Table 20 -3)
Development Type
Non - Residential Development
Single Family
Churches, Schools,
Landscape Element
(Commercial, Office, Multi - Family,
Development
Civic Buildings
Industrial)
Nonresidential districts, at least one
(1) tree and six (6) small shrubs for
every fifteen (15) parking spaces.
In multi - family districts, at least one
(1) tree and (8) small shrubs shall
Interior Parking Lot
be planted for every ten (10)
parking spaces. Planting islands at
N/A
Same as non - residential districts
each terminus of each single row of
parking and, when a single row of
parking contains more than 15
parking spaces, at intervals
between each terminus for lots
more than 2.5 acres (see 20.4 A).
Minimum 10'
wide, one (1)
shade tree and
one (1)
20' wide for multi - family, 10' wide
ornamental tree
10' wide, 1 shade and 1 ornamental
Street Yard
for all other. 1 shade and 1
and three (3)
tree per 50 LF. Wall, fence, or berms
ornamental tree per 50 LF
large shrubs
required (see 20.3.3.B
per fifty linear
feet (50') of
frontage along
arterial street
Required if street yard is less than
Required if street yard is less than
30'. Opaque screen no higher than
30'. Opaque screen no higher than 4'.
Parking Lot Screening
4'. May use plant material, walls or
N/A
May use plant material, walls or
berms to achieve the requirements
berms to achieve the requirements
see 20.3.2 A.3
see 20.3.2 A.3.a.iv
10' for Commercial and Office uses
abutting Residential. 20' for
10' if abutting residential. Shrubs,
Buffer Yard
Industrial Uses abutting residential.
N/A
trees, fencing or combination of the
Screening methods vary (see
three. (see 20.5.2.A)
20.5.2.A
Fencing or vegetation to provide
Fencing or vegetation to provide year
Service and Loading
year round opaque screen no less
N/A
round opaque screen no less than 6
Areas
than 6 feet in height (see 20.3.2
feet in height (see 20.3.2 A.3.b)
A.3.b
Foundation plantings required.
Widths vary in relation to the
Foundation plantings required Widths
Building Yard
square footage of the building
N/A
vary in relation to the square footage
see 20.6).
of the building (see 20.6).
21 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
20.7 MECHANICAL EQUIPMENT AND SERVICE AREA SCREENING
20.7.1 MECHANICAL EQUIPMENT AND SERVICE AREAS
Mechanical equipment, trash enclosures, dumpsters, loading docks, and
service yards located at ground level shall be screened with visual barriers
from all adjacent properties, public roadways, parks, or other public areas.
Trash enclosures and dumpster areas shall be constructed of material that is
architecturally compatible with that of the main structure and shall be a
minimum of 6 feet in height (see Figure 20 -9).
20.7.2 UTILITIES
Utility sub - stations shall be screened with either opaque fencing or large
evergreen shrubs reaching a height of no less than 6 feet at maturity. Where
Possible, transformers and other above ground utility boxes shall be
screened. All screening materials shall meet the utility company standards.
20.7.3 ROOFTOPS
The architectural design of buildings shall incorporate design features which
screen, contain and conceal all rooftop heating, ventilation, and air
conditioning units, (see Figure 20 -10)
Figure 20 -9
22 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
Parapet Wak Equal to Equiprnem Hewghr -
Roattop Equiiprnent
t,
Figure 20 -10
20.8 TREE PRESERVATION CREDITS
A. TREE PROTECTION AND REPLACEMENT
The purpose of this Section is to establish incentives for the
preservation of existing trees within Owasso and to provide guidelines
for the protection of trees during construction, development, or
redevelopment.
1. Grading Permit
No clear - cutting of land is allowed without a grading permit from the
Public Works Department. Clear - cutting should be avoided at all
costs as the preservation of existing trees provides a benefit to the
community.
23 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
2. Tree Preservation Credits
For every existing tree that is preserved in an area where landscaping
is required by this Chapter, the developer shall be given credit in
accordance with the following table. Only trees in good condition
having been protected in accordance with Subsection 20.10.3.C.
below shall be considered for credit. The table below references the
caliper of the tree measured at DBH (Diameter Breast Height); or.
Less than 2 inches
No credit
2 to 3 inches
1 tree
4 to 16 inches
2 trees
17 to 30 inches
3 trees
Larger than 30 inches
4 trees
20.9 DESIGN CONSIDERATIONS.
A. OVERHEAD POWER LINES
The presence of overhead power lines requires street yard trees to
be ornamental trees. Larger shade tree varieties are encouraged
where overhead power lines are not present or in situations where
the crown of the tree will not interfere with the power lines. (see
Fig. 20 -11, below)
Figure 20 -11
B. SITE TRIANGLES
Corner lots, and situations where driveways and alleys intersect
with street rights -of -way, shall be kept free of landscaping and
plant materials that interfere with the vision of motorists or
pedestrians (see Section 20.3.2.A.3.f).
20.10 SPECIFICATIONS FOR PLANT MATERIALS AND
INSTALLATION.
20.10.1 SIZE STANDARDS
The minimum allowable plant size for new installations shall be as set forth
herein. Due to the variation between genus and species, the caliper or
height necessary for newly installed plant materials may vary. As a general
24 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chanter 20
rule, the caliper or diameter of trees is typically described as diameter at
breast height or DBH. The height of shrubs shall be a minimum of 24 inches
as measured at ground level to the top of the densest portion of the top of
the shrub or hedge.
A. SHADE TREES
Shade trees shall measure a minimum 2 inches in caliper DBH, and
10 to 12 feet in height at the time of planting.
B. ORNAMENTAL TREES
Ornamental trees shall measure a minimum 1.5 inches in caliper
DBH for single -stem trees or 1 inch in caliper DBH for multi -stem
trees, and 6 to 8 feet in height at the time of planting.
C. LARGE SHRUBS
Large shrubs, normally planted for screening, shall measure a
minimum of 3 feet in height at the time of planting. Shrubs planted
for screening purposes shall form the required density to block
visibility within three (3) years from the date of installation.
D. MEDIUM OR SMALL SHRUBS
Medium or small shrubs shall measure a minimum of 18 inches in
spread and /or height at the time of planting. A mix of deciduous
and evergreen shrubs is encouraged in order to obtain a variety of
color and texture throughout the year.
E. GROUND COVER (ORGANIC)
Organic ground covers shall provide 100 percent coverage on the
ground within three (3) years of installation. Except for seeding,
grass or turf shall provide 100 percent coverage upon installation.
Organic mulch (e.g. cedar mulch) shall be used around plantings to
maintain soil moisture and prevent the growth of weeds.
F. GROUND COVER (INORGANIC)
Inorganic ground covers consisting of river rock or similar materials
may be used provided they do not exceed 20 percent coverage of
the required landscape planting area. Pea gravel is prohibited in any
parking lot island or street yard.
20.10.2 SELECTION OF PLANT MATERIALS
All plant material, except Ground Covers, shall be those plants that are
accustomed to growing and thriving in USDA plant hardiness zones 6b or 7a
and capable of withstanding extended periods of heat and /or drought.
Consideration shall be given to the environmental conditions of the site,
such as soil, topography, climate, microclimate, pattern of sun movement,
prevailing winds and precipitation, and air movement to ensure that plant
materials will be established successfully. Tree selection for street yards,
or other locations within utility rights -of -way, shall consider the presence
25 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
or planned addition of overhead utility lines. Such trees shall be small and
medium trees that are pest and disease - resistant and are slow growing.
A. SUBSTITUTION OF PLANT MATERIAL
The Administrator shall have the authority to approve the
installation of comparable substitution plant materials to satisfy the
requirements of the approved landscape plan when the approved
plants and landscape materials are not available at the time that
installations are to occur, or when other unforeseen conditions
prevent the use of the exact materials shown on the approved
landscape plan. Significant changes that require the replacement
and relocation of more than 25 percent of the plant materials shall
require a new landscape plan and approval through the plan review
process.
MIX OF GENUS AND SPECIES Except for Street Yard trees (§ 11.7),
a mix of genus and species of trees, shrubs, ground covering,
perennials and annuals is encouraged in order to avoid potential
loss due to infectious disease, blight, or insect infestation. Street
Yard trees should retain a reasonably uniform pattern along both
sides of a street within the same block or corridor.
B. PROHIBITED PLANTS
While it is the purpose of this chapter to promote attractive urban
environments through landscaping, the regulations are not intended
to diminish the creativity of the designer in selecting their planting
pallet. It is expected that landscape plans will be prepared by
individuals with a strong knowledge of local plant material. The
following prohibited trees may be planted, but cannot be used to
meet the requirements outlined in this chapter.
• Cottonwood, Populus deltoides
• Bradford Pear, Pyrus calleryana 'Bradford'
• Tree of Heaven, Ailanthus altissima
• Osage Orange, Maclura pomifera
• Amercian Elm, Ulmus americana
• Silver Maple, Acer saccharinum
• Box Elder, Acer negundo
• Norway Maple, Acer platanoides
• Mimosa, Albizia julibrissin
• Lombardy Poplar, Populus nigra
• Black Locust, Robinia pseudoacocia
20.10.3 STANDARDS FOR INSTALLATION OF LANDSCAPING MATERIALS
The following standards shall apply for installation of plant material.
A. SHRUB BED PREPARATION
Preparation of plant pits, hedge trenches and shrub beds shall be
done in conformance with Figure 20 -12.
26 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
M
IS " min,
500 W WAIL
Figure 20 -12
Tof
�tu4
�— origin( Bade
4inm 1/ 8 of root bad
Ahrw A
B. TREE PLANTING
Tree planting shall adhere to the standards below. Figure 20 -13
provides a general detail for proper tree planting.
Excavate tree pits with vertical sides approximately the depth of
the root ball and with a circular outline which shall be
approximately 1.5 to 2 times wider than the root ball. For
planting pits, beds or trenches which are to be developed where
paving existed previously, all paving and base stone shall be
removed as part of the excavation.
2. Remove rock, debris, inorganic compositions and chemical
residues from soil in planting pits.
3. Cultivate shrub planting pits to a minimum depth of 18 inches.
Ground cover and vine planting pits shall be cultivated to a
minimum depth of 12 inches.
4. Install root ball on a flat, compact surface of undisturbed soil
and remove any inorganic ties on top of the root ball. Remove
the top 1/3 of wire baskets.
5. Leave the top of the tree root ball exposed, to be covered by
mulch only. Volcano mulching is not allowed.
6. Finish the planting with a minimum 3 -inch layer of mulch
distributed around the tree trunk.
7. Trees shall be staked to ensure they are adequately anchored
from wind loads and in such a way as to avoid interference with
their Stakes shall remain in place for 2 years, after which time
they may be removed.
27 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
8. Install black corrugated drain pipe around the trunk of the tree
after planting to ensure the string trimmers and lawn mowers do
not scar the bark.
GUY HIRE5 KITH
BLACK POLY H05E
N05 PIPE TREE BOOT
(1N LAK04 AREAS)
REMOVE ALL N11RE5/TNlINE FROM
TOP 1/3 OFF ROOT BALL
3° MULCH
3' - 4" EARTH SAUCER
EX15TINO 5011- OR ADDED TOF501L
Figure 20 -13
12 CA. GALVANIZED MIRE
5TEEL 'T` PO5T5, DRIVE INTO
UNDISTURBED 501L A DEPTH
OF 2; P05T5 5HALL 13E 5ET
A UNIFORM HEIGHT, FA( H TREE
SHALL HAVE TP O STAKES ON
OPP051TE SIDES OF THE TRUNK
IN LINE NiTH PREVAILING NtIN05,
PLANT TREE 3" ABOVE
FINISH GRADE.
FINISH GRADE
PREPARED SOIL AID FERTILIZAMOR -
REFER TO BED PREPARATION NOTES,
5CARff 51DE5 OF VE PLANT PIT
ELEVATE CMfR OF PIT AND COWACT
TO PRbUff SETTLING OF ROOT BALL.
C. SITE MAINTENANCE DURING CONSTRUCTION
Equipment, wood and similar objects shall not be stored or laid
upon the critical root zone (Figure 11.1 -1) area during or after
construction. Chemicals and liquid construction wastes shall not be
dumped, poured or spilled in the area of any plant materials.
Washing of concrete mixers shall not be done near the planting
areas.
20.10.4 GENERAL MAINTENANCE OF LANDSCAPING AND SITE
1. The applicant, property owner, and /or subsequent or successor
owner, and their agents, including tenants, shall be jointly and
severally responsible for maintenance of all landscaping on the
property in perpetuity as specified in this Section. Microspray or
drip irrigation is required for all planting areas. All required
landscaping shall be maintained in a neat and orderly manner at all
times. This shall include, but not be limited to, mowing, edging,
pruning, fertilizing, watering, weeding and other activities common
28 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chanter 20
to the maintenance of landscaping. Landscaped areas shall be kept
free of trash, litter, weeds and other materials or plants not a part
of the landscaping.
2. After initial installation, it shall be the responsibility of the owner
and /or tenant of the property upon which the landscaping is
installed to maintain all required plantings in a healthy, vigorous
and attractive state, or replace dead, diseased or deteriorated
plants. Within residential subdivisions, the maintenance of street
trees in planting strips between curbs and sidewalks which are
within the street right -of -way shall be the responsibility of the
respective homeowners association, or the abutting homeowner, in
the absence of a homeowners association.
3. If after three (3) years following installation of required screening
plant materials, the plants have not formed an effective screen, or
if an effective screen is not maintained, the Administrator may
require that another type of screen be added or additional plantings
be installed. Landscaped areas shall require protection from
vehicular encroachment. The Administrator shall inspect all
landscaping and no Certificate of Occupancy or similar authorization
will be issued unless the Landscaping meets the requirements of this
Chapter.
4. All required plant material shall be maintained in a healthy, growing
condition as is appropriate for the season. Plant materials which
exhibit evidence of insect pests, disease and /or damage shall be
appropriately treated. Dead plants shall be promptly removed and
replaced within the next planting season after removal. If
replacement is necessary, all plants and other non - living landscape
materials shall be equal in size, density and appearance as originally
required at the time of the approval of the development permit.
20.10.5. TREE TRIMMING
Utility crews and companies are encouraged to do directional
pruning of branches interfering with utility lines to prevent
damage, disfigurement and heavy suckering and reduce future
pruning needs. Utility tree trimmers are encouraged to remove
branches to laterals (drop - crotching) in order to direct tree growth
away from utility lines. Directional pruning includes top trimming,
side trimming, under trimming and through trimming. "Hat racking"
(see Figure 20 -13) of trees is strictly prohibited. Trees that are "hat
racked" shall be replaced with an equal number of caliper inches of
new trees.
29 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
"Hat Racked" Tree
Figure 20 -13
20.11 LANDSCAPE TERMS AND DEFINITIONS
1. ADMINISTRATOR: The term `Administrator' shall be used to define the
Community Development Director, the City Planner or their designee.
2. ARBORIST: A qualified professional who has studied the science or art of
cultivating trees especially for ornamental use.
3. CALIPER: A standard trunk diameter measurement for trees taken six
inches above ground for up to and including four -inch caliper size and
twelve inches above ground for larger sizes.
4. CRITICAL ROOT ZONE (CRZ): A circular region measured outward from a
tree trunk representing the essential area of the roots that must be
maintained in order for the tree's survival. The critical root zone is one
foot of radial distance for every inch of tree DBH with a minimum of
eight feet.
5. CROWN: The upper mass or head of a tree, shrub, or vine, including
branches with foliage. (Source: G. Hightshoe, Native Trees, Shrubs, and
Vines for Urban and Rural America (New York: Van Nostrand Reinhold l:t
Co., 1988), at 790).
6. DBH: Diameter -at- breast - height is the tree trunk diameter measured in
inches at a height of 4.5 feet above ground level.
7. DECIDUOUS: Plants that lose their leaves annually.
8. DECIDUOUS TREE: A tree which sheds or loses foliage at the end of the
growing season.
30 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
9. DRIP LINE: A vertical line from a tree canopy or shrub branch extending
from the outermost edge to the ground.
10. EVERGREEN: Plants that retain their foliage throughout the year.
11. EVERGREEN SCREEN: A dense vegetative screen that grows to a
minimum of 8 feet in height at maturity and retains foliage year round
used for purposes of visual mitigation between zoning districts and /or
uses.
12. EVERGREEN TREE: A tree which holds green leaves, either broadleaf or
needle - shaped, throughout the year. (Source: G. Hightshoe, Native
Trees, Shrubs, and Vines for Urban and Rural America (New York; Van
Nostrand Reinhold Et Co., 1988) at 791).
13. GABION: A wire basket containing primarily stones deposited to provide
protection against erosion.
14. GROUND COVER: A prostrate plant growing less than 2 feet in height at
maturity that is used for: a) ornamental purposes, b)alternatives to
grasses, and c) erosion control on slopes.
15. HAT RACKING: Topping a tree so severely it resembles a hat rack.
16. HORTICULTURIST: A qualified professional who has studied the science
or art of cultivating plants especially for ornamental use.
17. LANDSCAPE ARCHITECT: A landscape architect licensed pursuant
to the Oklahoma General Statutes.
18. LANDSCAPE CONTRACTOR: A landscape contractor, or nurseryman,
certified pursuant to the Oklahoma Landscape Contractors Registration
Board.
19. LANDSCAPING: The process or product of site development including
grading, installation of plant materials and seeding of turf or ground
cover.
20. NON- LIVING MATERIALS: Landscaping materials used to complement
plants such as river rock, stone, bark, and similar materials.
21. NUISANCE: Any tree or shrub or part thereof that grows upon private or
public property which 1) interferes with the use of any public area; 2) is
infected with an infectious plant disease or insects; 3) is invasive and
damaging to other plants; or 4) which endangers the life, health, or
safety of persons or property.
31 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
22. PLANTING YARDS: The required installation of landscaping and /or
screening material between zoning districts and certain individual
uses. The four Planting Yards are as follows:
a. BUFFER YARD: A planting yard comprised of a strip of land
Containing landscaping and /or screening materials, having a
varying minimum width, located along side and rear property
lines between zoning districts and /or between certain
individual uses, as specified in this Article.
b.BUILDING YARD: A planting yard comprised of a strip of land
Containing landscaping materials located along the front
and /or sides of a building and having a varying minimum width,
as specified in this Chapter.
c. PARKING LOT YARD: A planting yard comprised of a strip, or
strips of land containing landscaping materials located
around and within a parking lot and having a varying width,
as specified in this Chapter.
d. STREET YARD: A planting yard comprised of a strip of land
containing landscaping materials located along and parallel
to a public street, or streets and having a varying minimum
width, as specified in this Article.
21.SCREEN or OPAQUE SCREEN: Vegetation, fence, wall, berm or a
combination of any or all of these which partially or completely blocks
the view of and provides spatial separation of a portion or all of a site
from an adjacent property or right -of -way.
22.SHRUB, LARGE: An upright plant growing to a mature height of more
than six (6) feet for use as natural ornamentation or screening.
23.SHRUB, MEDIUM: An upright plant growing to a mature height of
Less than six (6) feet.
24.SHRUB, SMALL: An upright plant growing to a mature height of less
than four (4) feet.
25.SIGNIFICANT STANDS OF TREES OR SHRUBS: A massing or group of
trees or shrubs which are (1) in good condition and are established
on the site, or (2) which may be among the earliest grown species of
the area, or (3) which have been identified by the community with a
particular area.
26.STREET TREE: A tree planted along a public street or roadway behind
or within the right -of -way.
32 Adopted # ##
CITY OF OWASSO LANDSCAPE REQUIREMENTS Chapter 20
27.TREE, ORNAMENTAL: A small to medium tree, growing to a mature
height of 15 to 40 feet and characterized by specific aesthetic qualities,
such as colorful flowering, interesting bark or brilliant fall foliage.
28.TREE, SHADE: A large tree growing to a height of 40 feet or more
at maturity, usually deciduous, and characterized by its ability to
provide shade cover shade.
29.VINES: A woody plant that spreads as it grows over the ground,
walls or trellises.
30.XERISCAPE: Landscaping with native plants that utilizes the existing
environmental conditions to the best advantage, conserving water
and protecting the native environment.
20.12 PROMULGATION OF RULES AND REGULATIONS
Upon adoption of this ordinance, the City Manager shall present Rules and
Regulations relating to the implementation of the intent of Chapter 20 to
the City Council for adoption by resolution. Provided, however, that the
City Manager shall from time to time promulgate such additional Rules and
Regulations, or changes to existing Rules and Regulations as considered
necessary. The promulgation of such Rules and Regulations, in whole or in
part, shall require the City Manager to notify the City Council and Planning
Commission in writing of the proposed Rules and Regulations and shall
require the exact language of the proposal be attached to such notice. Such
notice to the City Council shall be published in the consent agenda of a City
Council meeting for acknowledgement of Council receipt of the change(s).
Upon notification to the City Council and for a period of 30 days, the
proposed Rules and Regulations shall lay open and be subject to City Council
action to disapprove either in part or in whole. Absent action by the City
Council to disapprove proposed Rules and Regulations within the allotted
time frame, such Rules and Regulations shall have the force and effect of
law.
33 Adopted ###
nTheCity, wit aut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tracy Townsend
Patrol Captain
SUBJECT: District Attorney's Council Justice Assistance Grant
DATE: September 16, 2011
BACKGROUND:
In June of 2011, the Owasso Police Department applied for grant funding through the District
Attorney's Council Justice Assistance Grant. This grant was made available by the District
Attorney's Council Federal Grants Division and is funded by the U.S. Department of Justice. The
purpose of the grant is to prevent and control crime and improve the criminal justice system in
Oklahoma.
The District Attorney's Council notified City staff that $8,908 has been awarded to the Police
Department. The District Attorney's Council, at the department's request, approved the $8,908
for the purchase of two (2) Panasonic Toughbook Mobile Data Terminals (MDT). These MDTs will
replace existing MDTs in the patrol division that are utilized in the vehicles to check records,
receive calls for service, and type reports.
There is no matching requirement for the grant award.
RECOMMENDATION:
Staff recommends City Council acceptance of the Justice Assistance Grant from the District
Attorney's Council, and approval of a budget amendment in the General Fund, increasing
estimated revenues and the appropriation for expenditures in the amount of $8,908 in the Police
Services Budget.
ATTACHMENT:
A. District Attorney's Council grant acceptance letter
AWARD NOTICE
District Attorneys Council
421 N.W. 13th, Suite 290
Oklahoma City OK 73103
(405) 264 -5008 FAX (405) 264 -5095
Grantee: Owasso, City of
111 N. Main Street
Owasso OK 74055
PHONE: (918) 376 -1566
FAX: (918) 376 -1589
SUBGRANT NO: J09 -10 -075
Project Name: JAG -LLE
START DATE: 10/1/2011
END DATE: 3/31/2012
Federal ID Number: 736069613 DAC CONTACT:
DUNS Number: 958056590
CFDA: 16738 (405) 264 -5008
Federal Award Number: 2009DJBXl134
Grant Amount: $8,908.00
Federal Match: $0.00
Program Director:
Dan Yancey
(918) 376 -1564
This grant is subject to the terms and conditions set forth in the proper program of the State of Oklahoma Grant Application which
was submitted to the Department of Justice. the award is authorized by the District Attorneys council (DAC) and DOJ.
The subgrantee shall administer the project for which this subgrant is awarded in accordance with the applicable rules, regulations,
and conditions as set forth in the Federal guidelines, the Administrative Guide For Justice Grant Programs published by DAC, and
the effective edition of the Department of Justice, Office of Justice Programs, Financial and Administrative Guide for Grants. The
Subgrantee shall also administer the project in accordance with the Certified Assurances as included in the Subgrantee's application
and any special conditions placed on the award.
The subgrantee shall maintain separate accounts and accounting records for the subgrant funds, and shall maintain and furnish to
DAC and DOJ upon request, detailed accounting and supportive records. The subgrantee shall file such reports relating to the
subgrant as are required by DAC and DOJ.
Notary
Expires
DAC use only
Date
Special Conditions:
(See Attachment)
M. DeLynn Fudge
Director of Federal Programs
Chief Executive Officer
Commission Number
Date
OC ity it out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Mike Barnes
Patrol Sergeant- Range Master
SUBJECT: Owasso Police Multi -use Training Facility Project
DATE: September 16, 2011
BACKGROUND:
In 1991 the Owasso Police Department began conducting firearms training on nineteen acres of
City -owned property located directly south of the Owasso Wastewater Treatment Plant. In 1996,
the Capital Improvement Committee allocated $30,000 for the development of a firearms range
on the same tract of land. In 1998, the Owasso City Council awarded the architectural firm of
Imel and Graber the bid in the amount of $10,000 to complete the design phase of the project;
however, the range was never built due to budget restraints. The Owasso Police Department
continued to utilize the described location as a firearms range until July of 2004.
From 2005 through 2007 the Police Department utilized the Claremore and Broken Arrow police
ranges, which required officers to drive their patrol cars to and from training. Utilization of these
ranges resulted in a strain on the Department budget due to overtime and fuel expenditures
that were estimated to have exceeded $17,000. There was also a direct impact on the training
programs since officers were using part of their time traveling, the amount of time spent on
training was reduced. In addition, officers were very limited in their ability to practice on their
own because there was no convenient access to a range. Due to these concerns, Department
staff began planning for the construction of a new firearms range. This planning process focused
on either developing the closed Owasso range into a suitable and safe facility or finding another
location to build a joint training facility for the Police and Fire Departments.
Simultaneous with the planning process for a new Owasso range, Department staff discovered
that the United States Shooting Academy (USSA), a private firearms range, was being
constructed near the Tulsa Police Training Academy southwest of Owasso. Staff conducted a
cost analysis to compare the potential expenditures of building a new training facility versus
leasing the USSA facility. It was determined that the Department would be better suited to lease
USSA until such time as the budget would allow for the construction of a new range in Owasso.
The Department entered into a lease agreement with USSA in 2008 and continued the lease
through June of 2011. In July 2011, the Department ended the lease agreement with USSA. The
lease agreement was ended because USSA had recently gone through a bankruptcy process
and the long -term stability of the company was in question.
Upon ending the USSA lease, staff entered into a verbal agreement with the Tulsa Police Training
Center for temporary use of the Tulsa Police range. Multiple training dates were scheduled for
the fall of 2012. These dates were for State mandatory firearms qualifications and SWAT training.
Tulsa range staff cancelled the majority of these dates due to the needs of the Tulsa Police
Department firearms training. These cancellations reinforced the need for other, more
permanent solutions to the Department's firearms training.
Following the concerns with the Tulsa Police cancellations, research was conducted into other
temporary and long -term alternatives. During this research, staff found that Tulsa County
contracted with the Tulsa Gun Club, a private range facility, and that Tulsa County staff reported
they had limited access to the Tulsa Gun Club and were not allowed to conduct pistol training
at the facility. As a result, Tulsa County staff is also borrowing ranges from other agencies. The
Broken Arrow Police Department was also contacted, but they are restricting other agencies
from using their facilities. Staff contacted every public and private range facility within a
reasonable driving distance from Owasso and found that no facility would be able to provide
the type of access needed by the Department. Staff was able to enter into a temporary
agreement with the Claremore Police Department for use of their range for fall 2011 firearms
qualifications. However, Claremore has informed us that their facilities cannot be considered a
long -term option for Owasso.
OWASSO POLICE FIREARMS TRAINING REQUIREMENTS:
Staff has analyzed the importance of firearms training to the overall level of service, and resulting
sense of safety, Owasso Police Officers are able to provide to the public. The City of Owasso is
fortunate to benefit from a low crime rate, particularly a low violent crime rate. This fact can
suggest that officers in Owasso may not be in as much risk as officers who work in high crime
environments. The reality for Owasso officers is that they are routinely confronted with dangerous
situations that require a high level of skill with their weapons. This is evidenced by the fact that
18% of the department's current sworn staff have been involved in situations that have required
them to discharge their firearms in defense of themselves or others. This fact is coupled with the
alarmingly high rate of officer fatalities nationally, recorded this year. According to the Federal
Bureau of Investigation, officer fatalities by firearms nationwide are at a twenty -year high. In
addition to the need for a firearms training facility, the department has other training needs that
can be met with a properly designed multi -use firearms range. These needs include SWAT
training, less than lethal munitions training, chemical munitions training, Simmunitions training,
felony and unknown risk traffic stop training, and flash diversionary device training. The
Department is also mandated by Oklahoma law to conduct firearms qualifications once a year,
and Department policy requires that these qualifications occur twice a year.
OWASSO POLICE MULTI -USE FIREARMS FACILITY PROPOSAL:
The Owasso Police Department recognizes the need for a multi -use training facility that will
provide unlimited access to meet a variety of training needs. The Department is proposing that a
multi -use firearms training facility be constructed on nineteen acres of City of Owasso -owned
property located south of the Owasso Waste Water Treatment Plant. The proposal is to build this
facility over a four -year time period. The FY 2011 -2012 Budget allocated $82,500 for the
construction of the first phase of the four phase project. The following phases of construction are
being proposed:
Phase I: FY 2011 -2012
• Dirt work to build berms to facilitate a 50 yard pistol range, 200 yard rifle range and 360
degree shoot -house
• Grass seeding
Phase II: FY 2012 -2013
• Paved roadway and parking lot
• Concrete work for shooting lanes, range tower, and shoot house
Phase III: FY 2013 -2014
• Shoot House
• Covered Rest Area
• Range Tower
• Plumbing, to include eye wash stations
Phase IV: FY 2014 -2015
• Turning Target System
In order to proceed with Phase 1 of the project, staff applied to the Owasso Planning
Commission requesting a Specific Use Permit (SUP) to construct a multi -use firearms training
facility on a 19.18 acre tract of land zoned Agriculture. The SUP was approved by the Planning
Commission on September 12, 2011 with the stipulation that the facility have paved roadways
and parking areas. The SUP is to be presented at the regular scheduled meeting of the Owasso
City Council on September 20, 2011. The next step in the planning process includes seeking
approval by the City Council to proceed with bid solicitation for Phase I of the project.
If the multi -use firearms facility is constructed, the Owasso Police Department plans to explore
potential opportunities to partner with organizations such as the Boy Scouts of America, in an
effort to provide educational and sporting opportunities at the Owasso range. In addition, the
Department hopes to form partnerships with area law enforcement agencies to facilitate
training and possibly increase revenue by allowing other agencies to contract for use of the
range.
RECOMENDATION:
Staff recommends City Council approval of the Owasso Multi -use Firearms Range Project.
T City Witha [units, ,
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry White
Support Services Director
SUBJECT: Compressed Natural Gas (CNG)
Fueling Station and Conversion Project
DATE: September 16, 2011
BACKGROUND:
On March 2, 2010, the City's Go Green! report was presented to the City Council. This initiative
identified the opportunity to convert City vehicles to utilize Compressed Natural Gas (CNG) in
place of unleaded gasoline for fuel. With the approval of the American Recovery and
Reinvestment Act (ARRA), the Oklahoma Department of Commerce received funding from the
U.S. Department of Energy (DOE) to operate the State Energy Program (SEP). This program
includes funding for the conversion of vehicles to Compressed Natural Gas (CNG) and the
development of fueling infrastructures.
As part of the City's Go Green! initiative, and in an effort to reduce Greenhouse Gas (GHG)
emissions, the City of Owasso submitted the CNG Fueling Infrastructure and CNG Vehicles
Project for SEP ARRA funding. The objectives of this project are to develop a public CNG fueling
infrastructure and to convert City vehicles compatible with CNG conversion requirements to
operate using CNG as an alternative fuel by March 31, 2012.
SEP ARRA FEDERAL GRANT:
The City was notified on July 1, 2010 that the State Energy Office at the Oklahoma Department
of Commerce (SEO /ODOC), in conjunction with the DOE, had approved our proposal for
funding in the amount of $1,450,000. On July 6, 2010, the City Council accepted the SEP ARRA
funding grant. Those funds will be spent on the following items:
Equipment Description
Unit Cost $
Quantity
Totals $
CNG fueling infrastructure equipment -
$ 500,000
1
=
$500,000
includes full construction cost (est. - will
require bid
CNG Conversion Kit existing vehicles -
$18,000
20
=
$360,000
average cost for cars to large trucks -
specific type of vehicle has not been
defined est. -will require bid
CNG Conversion Kit for new vehicles -
$18,000
30
=
$540,000
average cost for cars to trucks - specific
type of vehicle has not been defined (est. -
will require bid
*
Total Equipment
=
$1,400,000
Contractual Services
Fee /Rate $
Hours
Totals $
CNG fueling infrastructure design and
$50,000
1
=
$50,000
engineering est. - will require bid
Total Contractual
=
$50,000
Total Grant Request
=
$1,450,000
PROJECT SPECIFICATIONS:
As illustrated in the above table, this project consists of the installation of the necessary fueling
infrastructure to dispense the CNG fuel into City trucks and vehicles. The fueling infrastructure will
include CNG storage cylinders, CNG fuel dispensers, a CNG compressor, electrical equipment,
associated piping, and various instrumentation and /or control panels. The fueling infrastructure
will also include a leak monitoring system and an emergency generator.
Additionally, the successful bidder will provide or acquire the property necessary to
accommodate a CNG fueling infrastructure and make the required improvements.
Improvements will include, but not be limited to, access driveways, concrete pad for
compressors and other equipment, and installation of necessary utilities for operation of the
CNG infrastructure. Underground electric and gas utilities will be routed and buried in trenches
below grade.
Purchasing of conversion kits for those existing identified City vehicles will commence prior to the
completion of the construction of the fueling infrastructure. The conversion of existing vehicles
will be based on the age of the vehicle, the type of use of the vehicle, and compatibility with
the CNG conversion requirements. The conversion kits for new vehicles will occur as newly
identified City vehicles are included in the fleet.
PROJECT STATUS:
A formal bid proposal packet was prepared and advertised by City staff on August 19, 2011.
The bid proposal includes the turn -key design and construction of the facility and fueling
infrastructure, as well as the purchase by the bidding party of the property necessary to
accommodate the facility and infrastructure. Additionally, the bid requirements include the
purchase and installation of fuel conversion kits for City vehicles.. In consideration for the
investment made by the bidding party in the property for this project, the City will enter into a
long -term Maintenance and Operation Agreement for the facility and into a CNG Fuel Purchase
Agreement with the bidding party.
A mandatory pre -bid meeting was held on Thursday, September 8, 2011, at 1:00 p.m. Bids will
be accepted until 1:00 p.m. on Monday, September 14, 2011. The bid opening has been
scheduled for 2:00 p.m. that day. City Staff will review the bids received following the bid
opening. Staff will provide the City Council an Addendum to this memorandum containing
information on bids received, and intends to make recommendations for the award of the
project contract at the City Council Meeting on Tuesday, September 20, 2011.
The City Witaut Limits.
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson
City Planner
SUBJECT: Final Plat
Old Shell Park
DATE: September 16, 2011
BACKGROUND:
The City of Owasso received a Final Plat application for review and approval of a development
named Old Shell Park. The subject property is a 2.431 acre parcel of land located along the
east side of North 125th East Avenue, north of the Elm Creek neighborhood and south of the El
Tequila restaurant. The applicant wishes to plat the property for the development of a dentist
office. The property was recently rezoned from Single - Family Residential (RS -3) to Office Light
(OL).
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial
Commercial
Commercial
Owasso
General CG
Residential
South
Single Family
Single - Family
Residential
Owasso
RS -3
Residential
East
Commercial
Commercial
Commercial
Owasso
General CG
West
Multi - Family
Apartments
Residential
Owasso
RM -1
ANALYSIS:
The final plat for Old Shell Park consists of one (1) lot on one (1) block on approximately 2.431
acres. The applicant plans to use only the southern half of the plat for the dentist office and
may split the lot at a future date and develop or sell the northern portion for potential
development. A mutual access easement is located along the western frontage adjacent to
North 125th East Avenue that will serve the dentist office and any future development on the
northern portion of the lot. There are 17.5 foot utility easements proposed along the property
lines of each side of the plat, and an additional 20 foot drainage easement shown along the
southern property line. The subdivision regulations state that any final plat that is not recorded in
Tulsa County within six (6) months of approval shall be null and void.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee reviewed the final plat for Old Shell Park at their regularly
scheduled meeting on August 24, 2011. Only minor corrections were required on the plans.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements, including but not limited to, paved streets, landscaping, and
sidewalks. Sanitary sewer, police, fire, water, and EMS service will be provided by the City of
Owasso. The property does not fall within a sanitary sewer payback area, but will be subject to
the Storm Siren fee of $35 per acre. The applicant will have six (6) months to file the final plat
from the date of City Council approval.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on September 12,
2011 and voted 5 -0 to recommend approval of the Final Plat to the City Council.
RECOMMENDATION:
Staff recommends City Council approval of the final plat for Old Shell Park.
ATTACHMENTS:
A. Final Plat Old Shell Park
B. Area Map
LEGEND
aE G LINE
D RAINACE FA9EMFM
-_E
AE ofl- EAREMENT EMENT
0. 30' 60' 90'
Owner:
1° = 30' OLIVIA PROPERTIES, LLC
14000 E. 99TH PLACE SOLIN
OWASSO. OK 74055
FINAL PLAT
OLD SHELL PARK
A SUBDIVISION OF PART OF THE NORTHEAST OVARTER (NE /4) OF THE NORTIEAST QUARTER (NE /4)
OF SECTON TWENTY -NINE (29), TOWNSNP TWENTY -ONE (21) NDRTH. RANGE FOURTEEN (14) EAST,
OF THE INDIAN BASE AND MERIDIAN, CITY OF OWASSO. TULSA COUNTY, STATE OF OKLAHOMA.
Engineer:
Cedar Creek Consulting, Inc.
CerfiticaYe o1 A.-ri-lion No. 5984, E., June 30, 2012
1101 Lo
M-1A H'Als. OK1 73116
,I— (405) 406-4622
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Surveyor:
Tulsa Land Surveying LLC
Certil'icafe of AuYAUrizatie - 6038• E., June 30, 2013
1430 S. Quaker Ave., Suite A
Tusn, OK 74120
PHONE: (539) 964-5539
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OLD SHELL PARK
PAGE t CIF I
EPAgEp: DULY 25, 2011
Old Shell Park - Final Plat
1" = 376 ft Boyd 09/02/2011,iM
1
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Old Shell Park - Final Plat
1" = 376 ft Boyd 09/02/2011 -
s
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
The City Wit aut Limits,
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson
City Planner
SUBJECT: Final Plat
Reserve at Elm Creek
DATE: September 16, 2011
BACKGROUND:
The City of Owasso received a final plat for review and approval of the Reserve at Elm Creek.
The Reserve at Elm Creek Final Plat proposes fifty one (51) lots in three (3) blocks on a parcel
approximately 19.75 acres. The applicant wishes to plat the property for the development of a
single - family residential subdivision. The subject property is located near the northwest corner of
the intersection of 66th Street North and North 129th East Avenue. The zoning on the property is
governed under a PUD (PUD- 04 -01), with Agricultural (AG) underlying zoning.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use
Jurisdiction
Plan
Agricultural
Single - Family
North
(AG)
Residential and
Residential
Tulsa County
Agriculture
PUD -10 -01 and
Single - Family
South
Agricultural
Residential and
Residential
Tulsa County
AG
Agriculture
Agriculture
Single - Family
East
(AG)
Residential and
Residential
Tulsa County
Agriculture
Agriculture
Single - Family
West
(AG)
Residential and
Residential
Tulsa County
Agriculture
ANALYSIS:
The subject property was part of a PUD that was approved in 2004 (PUD- 04 -01) and consisted of
a residential subdivision. The original PUD expired, but was approved again in 2010 (PUD- 10 -01)
and consisted of the same residential concept with the same lot layout. A preliminary plat for
the development was reviewed and approved by the Planning Commission. Part of the PUD
approval for PUD -10 -01 was to allow lots that are smaller than currently allowed by the Owasso
Zoning Code. A final plat was reviewed and recommended for approval by the Planning
Commission for forty one (41) lots in three (3) blocks, but failed to gain City Council approval at
the July 19, 2011 meeting. The applicant has now brought forward a plat that has ten (10) more
lots, for a total of fifty -one (51) lots on three (3) blocks.
The Reserve on Elm Creek would be accessed with an entrance from North 129th East Avenue
and an entrance from E 66th Street North. The plat shows roads and easements that will allow
future development to connect to the Reserve at Elm Creek from the west, and east. A reserve
area is shown on the plat that is proposed to be used as a park area. Detention is proposed in
an area to the northwest of the plat. A one hundred (100) foot GRDA utility easement lies along
the eastern side of the subject property. Appropriate utility and drainage easements are
proposed throughout the plat that will allow for the movement of stormwater and the
placement of utilities that will serve this development and future developments in the area.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee reviewed the final plat for the Reserve at Elm Creek at their
regularly scheduled meeting on June 22, 2011. Only minor corrections were required on the
plat.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. Additionally, any covenants and restrictions that were approved as part of PUD 10 -01
shall be strictly adhered to. Sanitary sewer, police, fire, and EMS service will be provided by the
City of Owasso. Water service will be provided by Rogers County Rural Water District #3. The
property will be subject to all applicable payback fees, including Storm Siren fees of $35 per
acre. The applicant will have six (6) months to file the final plat from the date of City Council
approval.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on September 12,
2011 and voted 5 -0 to recommend approval to the City Council.
RECOMMENDATION:
Staff recommends City Council approval of the final plat for the Reserve at Elm Creek.
ATTACHMENTS:
A. Amended Final Plat Reserve at Elm Creek
B. Area Map
Pa6uMINARr Pur oc
THE RESERVE ON ELM CREEK
PART OF THE EAST HALF (E /2) OF THE SOUTHEAST OUARTER (SE /4) OF SECTION THIRY -TWO (32). TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14)
EASL OF THE INDIAN RASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLWOMA, ACCORDING TO THE US GOVERNMENT SURVEY THEREOF
sca.: 1• -100'
—u— ], 2011
R 14 E
161h St—
N..
Owner /Developer: Surveyor:
YOM O "li
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Dominion Corporation Bennett Surveying, Inc.
®..:
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Legend: 9`.nuiulY
P.O. BOX 641 P.O. BOX 848
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6UI.N SNETBACK U.0
OWASSO, OKLAHOMA 74055 CHOUTEAL, OK 74337
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m (51) LOTS IN 9u6DWE i
Reserve at Elm Creek
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V = 752 ft 0911412 011
✓A
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Reserve at Elm Creek
'1" _ 752 ft 0911412011 �.
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
oIA
The e City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson
City Planner
SUBJECT: SUP 11 -02 Specific Use Permit to Allow a Firearm Training Facility
DATE: September 16, 2011
BACKGROUND:
SUP 11 -02 is a request for a Specific Use Permit to allow a multi -use firearm training facility for the
Owasso Police Department. The subject property is located directly south of the Owasso
Wastewater Treatment Plant on South Main Street. The property is currently undeveloped and
not platted, and was formerly used as a firearm training facility. Vehicular access to the
property is restricted to a single road with a locked gate that comes through the Owasso
Wastewater Treatment Plant to the north of the subject property.
The property is zoned AG (Agriculture) and a rifle range is an allowed use in an AG district with
an approved Specific Use Permit.
SURROUNDING LAND USE /ZONING DESIGNATIONS:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Industrial Light
Wastewater
North
(IL)
Treatment
Industrial
Owasso
Facility
South
Undeveloped
Undeveloped
Industrial
Tulsa Count
Agriculture
Wastewater
Owasso &
East
(AG)
Treatment &
Industrial
Tulsa County
Undeveloped
Agricculture
West
Railroad
Industrial
Tulsa County
ANALYSIS:
The applicant, Owasso Police Department, is requesting a Specific Use Permit (SUP) to construct
a multi -use firearms training facility on a 19.18 acre tract of land zoned Agriculture (AG). The
actual use of the property would be defined as a rifle range, allowed in the AG district with an
SUP. Specific Use Permit applications require the applicant to provide more detail relating to the
site plan and building architecture because the uses are sometimes incompatible with
surrounding uses. The applicant has submitted drawings and pictures which provide an
indication of building architecture and layout of the training facility on the property. It is
desirable that firearm facilities are located away from heavily used and populated areas; this
application appears to meet those criteria. Additionally, this facility appears to provide safety
measures well above minimum industry standards and would be inaccessible to the general
public. Placing this facility in a floodplain area helps to ensure that future development in the
immediate area will be limited and less intense in use, which ensures this facility will remain safe
to use in future years.
The facility itself will contain three (3) main components: a pistol range, a rifle range, and a 360
degree shoot house. All three components will have earth berms at least twenty (20) feet high
surrounding the direction of potential bullet travel, adding to the safety of the facility. All gunfire
will be directed away from major thoroughfares and populated areas.
The Owasso Police Department has provided an attachment that outlines the proposed
construction timeline, facility data, and other important information for consideration by the
Planning Commission and City Council.
The requested SUP is found to be in accordance with the Owasso Land Use Master Plan, which
indicates industrial uses are appropriate for this location. Though a rifle range could be
considered more of a commercial use, the appropriate location for a facility such as this is within
industrial districts that have less traffic, less adjacent residential uses, and have other uses that
would not be adversely affected by occasional loud gun fire.
According to the current FEMA maps, some of this property lies within the 100 -year floodplain
area. All equipment and habitable structures will be constructed above the Base Flood
Elevation (BFE) line, thus complying with State and Federal regulations.
Water service will be extended to serve the site as a part of the construction of the facility.
Sewer will not be required, as the Owasso Police Department plans to have portable toilets
available onsite for those training at the facility.
Letters were mailed to surrounding property owners within 300' of the subject property and the
notification was published in the Tulsa World on Thursday, August 18, 2011.
OWASSO PLANNING COMMISSION:
The Owasso Planning Commission discussed this item at their regular meeting on September 12,
2011 and voted 5 -0 to recommend approval to the City Council, with the condition that the
road leading to the training facility be paved.
RECOMMENDATION:
Staff recommends City Council approval of SUP 11 -02.
ATTACHMENTS:
A. Location Map
B. Preliminary Site Plan
C. Project Outline from Owasso Police Department
D. Photos of Proposed Improvements
SUP 11 -02 - OPD Training Facility
1" 752 ft cc 09/02/2011
5
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
SUP 11 -02 - OPD Training Facility
ZZ
1" _ 752 ft cc 0910212011,,E
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Til
-
F
f► ■ r : ww � Yw ': w w
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T Witiout Limits.
To: Bronce Stephenson
I
From: Sgt. Mike Barnes
Owasso Police Dept
a
iRE: Application for Specific Use Permit
Date: July 23, 2011
l
The purpose of this letter is to request a Specific Use Permit for 19.18 acres of
land owned by the Owasso Public Works Authority. Obtaining a Specific Use Permit for
the referenced land is the first step of constructing a multi use training facility for the
I Owasso Police Department.
The property in question is located directly south of the waste water treatment
plant and is the location of the old Owasso Police Department firearms range. The legal
description for the property has been included in the attached Specific Use Permit
Application.
The Owasso Police Department is currently without a facility to conduct firearms
training and would like to construct a new training facility on the subject property. The
j facility would also allow for other types of training that are needed within the
' department. The proposed site is an optimal location due to limited residential and
commercial areas surrounding the site. There is also limited future growth possibility in
the area due to the proximity of the flood plain. The property is currently zoned
"Agriculture" and a gun range is allowed with an SUP in the AG district. An SUP is
required when a use is more intense or incompatible with the surrounding uses and it is
our belief that this use will not be incompatible. The range is proposed in an area that is
largely undeveloped and will remain that way due to natural conditions. The only
established use adjacent to the property is the wastewater treatment plant located
directly north of the property. The eastern, southern and western properties are
undeveloped and largely in the floodplain. Additionally, the gun range is concentrated
at the center of the site and has numerous safety measures proposed. The berms that
will surround the facility are above national standards and will help to mitigate the noise
that will be created by training exercises.
The training facility will consist of a pistol range, a rifle range, and a 360 degree
live fire shoot house. Dirt berms will be constructed to stop and contain rounds fired at
the facility. There will be concrete sidewalks, a dust free parking lot, and a 16' tall range
tower. There will be a gravel road that will connect to the current roadway at the Waste
Water Treatment Facility and attach to the proposed paved parking lot. The parking lot
j
will be either an asphalt or concrete surface with 24 parking spaces. The range tower
will be a concrete type base building with a metal or wood framed upper story. Range
safety will be monitored from the top of the range tower. The tower will also be used to
operate a turning target system.
111 N- Main
(918) 376 -1500
P.O. Box 180
City of Owasso FAX (918) 376 -1551
Owasso, Oklahoma 74055 A City of Character www.cityofowasso.com
The city Wit,o' t Limits.
This facility will be primarily used by Law Enforcement Agencies. Possible
exceptions to this would include organizations such as Boy Scouts of America,
however; any group approved to use the facility would be under the direct control and
supervision of Owasso Police Department certified Firearms Instructors.
There are several safety factors that will be in place to ensure the safety of the
surrounding area. No firearms, ammunition, or any other type of ordinance will be
stored at the training facility. Numerous signs will be posted on the property to keep
trespassers out and warn of firearms being used at the location. The Owasso Police
Department mandates that all Officers follow specific range safety rules that are outlined
in our Policy and Procedure manual. There are future plans to install Closed Circuit
Television Camera's at the facility. There will also be a flag pole installed that will fly a
bright red flag anytime the range is in use. This will serve as an additional warning to
anyone in the area that the firearms range is in use.
The majority of firearms training that will occur at the facility will be conducted on
the pistol range. Shooters on the pistol range will be facing directly south and will fire
their pistols to the south, away from residential and commercial areas. This is part of
the safety plan to ensure the safety of everyone in the area of the training facility.
One additional safety feature will be the location of the dirt berms for the pistol
#..;.,:. range. The dirt berms will be built in front of large trees currently on site. These trees
are taller than the proposed 20' high dirt berms. As these trees continue to grow, they
will serve as added protection to stop a bullet that may escape the dirt berms.
The dirt berms themselves will be 20' in height. Upon researching this project,
the National Rifle Association (NRA) states that dirt berms of 15' are "acceptable ". They
recommend dirt berms are at least 20' in height. The proposed project has met the
NRA's recommendations.
The static pistol range will have 20 shooting lanes and will be 175 feet long and
100 feet wide. The rifle range will have 10 shooting lanes and be 60 feet wide and 200
yards long. Shooters on the rifle range will be facing west. The live fire shoot house will
be on a concrete slab that will be 60' long and 30' wide. The live fire shoot house will
be surrounded on all four sides by 20' dirt berms for safety.
I Research has also been done on lead issues associated with firearms ranges.
Project plans include leaving enough room between the target stands and the dirt berms
to have the lead bullets removed from the training facility. Environmental Protection
Agency (EPA) guidelines have been researched and construction designs will allow
lead to be removed from the range. Companies are available that can remove the lead
from the range for free and certify the range on an annual basis as being EPA
compliant.
All flood plain issues have been researched by the City of Owasso Public Works
Department and there are no concerns with construction of this training facility in the
current flood plain. The site plan developed will meet all the requirements for building in
p
a flood lain. In addition, all the dirt used for the construction of the dirt berms will come
._;
from the proposed site. No additional dirt will be brought to the site, therefore; flood
plain guidelines will be met.
111 N- Main (918) 376 -1500
P.O. Box 180 City of Owasso FAX (918) 376 -1551
Owasso, Oklahoma 74055 A City of Character www.cityofowasso.com
} R
The City Wit out Limits.
mss.
Attached is a copy of the site plan for this project, which was prepared by Daniel
Dearing with the Owasso Public Works Department.
Thank you for your consideration and time in this matter.
Sgt. Mike Barnes
Owasso Police Dept
111 N. Main (918) 376 -1500
P.O. Box 180 City of Owasso FAX (918) 376 -1551
Owasso, Oklahorna 74055 A City of Character www.cityofowasso.coni
Static Shooting Range 50 yard line
Static Shooting Range
Target Stands
Tower and Sitting Area
x
IVA
OW
Lo
oe Th city Wit ut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: Pelivan Transit Agreement Renewal
DATE: September 16, 2011
BACKGROUND:
Pelivan Transit is a demand - response transportation service operated by the Grand Gateway
Economic Development Association, a non - profit organization operating primarily on funding
from government and corporate entities, including federal and state grants. Pelivan Transit
focuses on providing transportation to individuals who do not consistently have a private means
of transportation.
Pelivan Transit began its Owasso operations in December 2007, following City Council action to
approve a one -year agreement for transportation services between the City of Owasso and
Grand Gateway in the amount of $41,975. Since that time, the service has built a stable
customer base. Pelivan operates two handicap accessible vans in the Owasso area, Monday
through Friday, from 8:00 am until 4:00 pm. Pelivan introduced an 11- passenger bus to the City
of Owasso's operation as a new service last year. This particular vehicle is equipped with a lift to
accommodate larger wheelchairs and operates in Owasso two to three times per week.
Following a surge in the price of fuel, the City's contribution increased the second year of
operation to $49,393. The City's contribution remained the same for the third year of operation
as Grand Gateway continued to receive additional state and federal grant funding. For FY 2012
Pelivan is requesting the same amount as FY 2011, $49,393, for the required local match funding
for the continued support of administration and operational costs for a three vehicle operation
to the City of Owasso.
TRANSPORTATION DATA:
Data collected by the Pelivan Administration staff indicates that ridership during the first two
years of operation increased significantly during the months of January through June and
remained steady during the remainder of both years. Data collected for 2010 up to July 2011
shows ridership trending upward. From July 2010 to July 2011 there were a total of 33,620
passenger miles traveled for the Owasso service, compared to 28,644 for the same time frame
the previous year.
Last year approximately 80% of the ridership consisted of disabled citizens, elderly citizens, or
elderly disabled citizens. The percentage of the general public trips increased from
approximately 20% between July 2009 and July 2010 to 29% between July 2010 and July 2011.
This may be in part due to Pelivan increasing its exposure and the recent hiring of a marketing
coordinator. Considering that Pelivan is open to all citizens, not just a certain population group,
the service has the opportunity to become a viable transportation option in Owasso through
marketing and partnering with the City. There is also the potential that Pelivan could be utilized
during events such as major youth sports tournaments.
Pelivan plans to introduce additional vehicles to Owasso's area of operation in the future if the
added service is able to pay for itself through increased ridership revenue or other grant funding.
REQUEST FOR ACTION:
Pelivan Transit is requesting the City of Owasso execute a letter of agreement for services to be
provided by Pelivan from October 1, 2011 through September 30, 2012 in the amount of $49,393.
This expenditure is included in the FY 2012 Budget.
RECOMMENDATION:
Staff recommends City Council approval of an agreement for services between the City of Owasso
and Grand Gateway in the amount of $49,393 and authorization for the City Manager to execute
the agreement.
ATTACHMENT:
A. Letter of Request
B. Purchase of Service Agreement
C. Ridership Data
rand Gcztezvazy
April 25, 2011
Rodney Ray, City Manager
City of Owasso
P.O. BOX 180
Owasso, OK. 74055
Dear Mr. Ray:
This is to notify you in writing that Grand Gateway E.D.A. /Pelivan Transit is requesting budget funding
for FY -2012 for demand response public transportation for the City of Owasso. Attached is a detailed
budget for FY -2012 and a summary of the past three years' operation.
Pelivan Transit began operations for the City of Owasso on December 21, 2007. The Ridership results
to date continue to steadily increase and our transportation services have become popular and favorable
to the riders in the City of Owasso. We have transferred an 11- passenger bus to the City of Owasso's
operation. This bus operation is being funded by a Federal Transit Administration grant and local match
from Morton Comprehensive Health, Inc. Two bus routes are operated on Monday, Wednesday, and
Friday with a loop from Tulsa/Owasso/ Collinsville /Oologah/Nowata/Bartlesville and back around 9am
and then again around 2pm. These two loops provide intercity connections addressing medical
appointment transportation needs at various Morton locations as well as the Jane Phillips Hospital in
Bartlesville. There is no charge to the rider for these transportation routes and they are open to the
public. Our newly hired Marketing Coordinator, Devon Murray, will be generating some flyers,
brochures, calling cards and various publications to be distributed in the Owasso area as well as along
these routes to promote ridership. We will additionally utilize the driver between route days to provide
some Soonerride transportation in the Owasso area. All revenue generated from this service will be
applied to the Owasso City transportation budget. We have seen favorable results in the other cities with
this approach to help with the local match needs.
During these economical times and the pending rising cost of fuel, we are planning to continue our city
operations "status quo ". We are requesting the same amount of $49,393 for the required local match
funding for the continued support of Administration and Operational costs for a three vehicle operation
to the City of Owasso for FY -2012. The total budget is $182,722 and we have secured $133,329 in
other grants from the federal, state and local entities to subsidize the Owasso operation. We plan to
introduce more vehicles to your area's operation in the future if the added service is able to pay for
themselves through other federal grants and local match subsidies that will be applied as income toward
the Owasso budget.
I am available to clarify any budget information and will plan to attend the board meeting for any
questions if needed.
Sincerely,
Debra McGlasson, Pelivan Transit Director
(918 783-5793
rangy" .7 ewa`y Fax: (91£3; 783 5786
.Ee0nc .)Irate
Deve.1619nierat
Assoc - elation
Purchase of Service Agreement
This letter establishes an Agreement made and entered into on
the day of , 2011, between The City of
Owasso and Grand Gateway Economic Development Association /PELIVAN
TRANSIT regarding financial assistance to the Association for the
operation of a demand - response Public Transportation System
operated by Pelivan Transit for FY -2012.
Whereas, the City of Owasso and area business leaders have
identified certain community needs and set certain goals for the
economic development of the community.
Whereas, there is a need to implement programs for the City of
Owasso to meet a need to provide services to attract and serve the
elderly and retirees in order to become a more desirable retirement
community, as well as providing a much needed service to all
citizens of the community.
Whereas, the Grand Gateway Economic Development Association is
operating a Transportation Program established under the Oklahoma
Department of Transportation Section 5311 Transportation Program
which will provide public transportation for the citizens of Owasso
and has requested the City to assist in financing this program.
Whereas, the City of Owasso will provide $49,393 to the
Association for Grand Gateway's service in providing public
transportation to the citizens of Owasso, Oklahoma. Payments may
be rendered in ten (10) monthly payments of $4,939.30 or a lump sum
payment payable to Grand Gateway E.D.A. /Pelivan Transit, P. O.
Drawer B, Big Cabin, OK 74332. Grand Gateway /Pelivan Transit will
provide ridership totals for the previous month based on actual
ridership with each monthly billing.
Whereas, Grand Gateway's Pelivan Transit will assign two (2)
vehicles with drivers, and one (1) dispatcher for the City of
Owasso and one (1) vehicle will be added during the FY -2012 Grant
year to accommodate an intercity route and Soonerrides for Owasso
and the surrounding area commencing October 1, 2011 through
September 30, 2012 (FY -2012) to operate the demand - response
city /rural /variable distance routes from 8:00 a.m. to 4:00 p.m.
Monday through Friday with the exception of Holiday's as listed
below:
New Year's Day Labor Day
Martin Luther King, Jr. Day Veteran's Day
Memorial Day Thanksgiving Day (Two days)
Independence Day Christmas Day (Two days)
FEDERAL /STATE ASSISTANCE: The Pelivan Transit,
CONTRACTOR and the City of Owasso are particularly advised that
the execution and continuance of the AGREEMENT is contingent upon
receipt of financial assistance from the Federal and State
levels. This AGREEMENT will terminate if the Federal funding is
discontinued. The State assumes no responsibility to fund this
program if there is a failure of Federal Funding.
CONTINUING LOCAL ASSISTANCE: This AGREEMENT is for the
period indicated above and is subject to early renewal by the
governing body of the City of Owasso.
INSURANCE: Grand Gateway Economic Development Association,
d /b /a Pelivan Transit, shall maintain liability insurance on all
vehicles covered by this AGREEMENT with limits of liability in
the amount of Five Million and no /100 dollars ($5,000,000.) for
any number of claims arising out of a single occurrence or
accident, and shall provide proof of coverage to the City of
Owasso when requested.
Whereas, the terms of this Letter of Agreement may be changed
only through mutual agreement by both parties.
Edward J. Crone, Exec.Director Rodney Ray, City Manager
Grand Gateway E.D.A. City of Owasso
P.O.Drawer B P. O. Box 180
Big Cabin, OK. 74332 Owasso, OK 74055
Notary:
Signed before me this
day of 1 2011
Notary:
Signed before me this
day of 1 2011
Owasso Pelivan Service
Number of Passenger Trips by Year
1000 R
900
800-
700 ` �' •
600
500
400
300
200
100
0
g I� 4
d
W
x
0
m
L
f6
U
$ 3.000.00
$2,500.00
$2.000.00
$1,500.00
$1,000.00
$500.00
Owasso Pelivan Service
Monthly Fare Revenue by Year
Months
+2008
—•— 2009
—4+^2010
2011
-� 2008
2009
--- 2010
2011
Amwft
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Private Stormwater System Improvement Policy
DATE: September 16, 2011
BACKGROUND:
Similar to other communities throughout the state, the City of Owasso continues to face difficult
issues concerning reliance upon stormwater facilities constructed by land developers and
maintained by subsequent landowners or Home Owner Associations. Following a request by
City Council for the development of a policy outlining a method and means of prioritizing and
funding requests for private stormwater facility improvements, staff presented their research and
suggestions for policy language during the June, July, August, and September City Council work
sessions. In addition, a Public Meeting was held on August 11, 2011 in order to gather citizen
input related to a policy intended to ensure that privately owned detention facilities function in
accordance to the City of Owasso's stormwater management criteria.
POLICY PURPOSE:
The purpose of the Private Stormwater System Improvement Policy is to create guidelines and
procedures to aid in the consideration of requests from private stormwater facility owners for
public assistance. These facilities were built to prevent flooding of adjacent properties, as well as
to minimize the negative impacts of excessive flows on public roads, private property, public
facilities, and aquatic habitats in downstream areas. Stormwater detention facilities and related
infrastructure require routine maintenance to function properly, and in the long term can require
significant investments for the repair and replacement of structures. Unfortunately, property
owners, such as HOA's, often do not generate enough funds to maintain these privately owned
stormwater facilities. Therefore, the burden of ensuring the integrity of public stormwater facilities
falls on the local government.
As noted previously, the purpose of this policy is to establish guidelines and procedures which will
guide both City staff and the City Council in determining which requests should be addressed in
order to ensure the integrity of the public stormwater system.
RECOMMENDATION:
Staff recommends City Council adoption of the Private Stormwater System Improvement Policy.
ATTACHMENTS:
A. Proposed Policy
Owasso City Council
Policy Statement Relating to Private Stormwater System Improvements
In its desire to pursue the highest quality of life for citizens of the Owasso community, the
City Council recognizes the importance of stormwater management. The City of
Owasso continues to face difficult issues concerning the reliance of storm water
facilities constructed by land developers and maintained by subsequent landowners or
Home Owner Associations. The City of Owasso stormwater system contains
approximately 45 public or private detention stormwater detention facilities.
Stormwater detention facilities and related infrastructure require routine maintenance
to function properly and in the long -term can require significant investments for repair
and replacement of structures in order to prevent flooding of adjacent properties as
well as minimize the negative impacts of excessive flows on public roads, private
property, public facilities, and to aquatic habit downstream areas.
More and more often, the burden of assuring the integrity of the public stormwater
facilities subsequent to the failure of a private storm water management facility falls on
the local government. The purpose of the Private Storm Water System Improvement
Policy is to create guidelines and procedures to aid in the consideration of requests
from private stormwater facility owners for public assistance. Therefore, the City Council
adopts the following guidelines and directs the municipal staff to endeavor to
implement the policy as a priority in the administration of the staff's duties:
GUIDELINES:
The following requirements must be met in order for a private stormwater facility to be
eligible for funding consideration and appropriate action by the Owasso City Council:
1. The Private Stormwater Facility must be part of the City's stormwater system; and,
2. A determination made by the Owasso Public Works Engineering Division that the
basin's intended stormwater capacity has been reduced resulting in a risk of
flooding to the adjacent, upstream, or downstream properties; and,
3. A determination made by the Owasso Public Works Engineering Division that the
weakened or eroded areas of the dam or barrier poses a likely threat of a dam
or barrier failure; and,
4. A determination made by the Owasso Public Works Engineering Division that the
request for assistance is not to achieve purely aesthetic enhancement of the
basin or surrounding area (i.e., vegetation control, landscaping etc.).
PROJECT PRIORTIZATION:
Public Works will rate and prioritize each project request utilizing the following set of
criteria:
• Cost Participation by Property Owners - 10 points (max): Points awarded = (% of
property owner funding x 10)
• Capacity degradation - 10 points (max): Extent to which the capacity of the
basin has been reduced as determined by Public Works Engineering Division.
Points awarded = (Estimated % surface area x 10)
• Erosion - 10 points (max): Extent of erosion along the dam or barrier, as
determined by the Public Works Engineering Division. Points awarded =
(Estimated % surface erosion x 10)
• Safety - 10 points (max): Degree of safety hazard (Scored by Public Works
Engineering Division):
a. None = 0 points awarded
b. Low = 1 to 3 points awarded
c. Medium = 4 to 6 points awarded
d. High = 7 to 10 points awarded
PROJECT SCOPE:
Public Works will have the sole discretion in defining the scope and characteristics of
the work necessary in order to bring the private stormwater facility into compliance with
the City of Owasso Engineering Design Criteria (Ordinance No. 812).
PRIVATE STORMWATER FACILITY MAINTENANCE:
In an effort to reduce future maintenance costs and potential flooding risk, the City of
Owasso will perform, or cause to be performed, an inspection of the private stormwater
detention facility on a bi- annual basis to ensure the property owner or Home Owner's
Association is providing adequate maintenance of the detention facility. The City staff
will provide notice to the property owner,
scheduled date and time of the inspection.
show signs of inadequate maintenance,
enforcement action.
via certified or registered mail, of the
Should the stormwater detention facility
the City will take appropriate code
ADOPTED by the Owasso City Council on the 20'" day of September, 2011
Doug Bonebrake, Mayor
The City wit7auf Limits,
TO: The Honorable Mayor and City Council
City of Owasso
FROM: John W. Feary
Project Administrator
SUBJECT: Garnett Regional Stormwater Detention Facility Acceptance of Improvements
and Authorization for Final Payment
DATE: September 16, 2011
BACKGROUND:
In accordance with the 2005 Stormwater Master Plan, the Garnett Regional Detention Facility
Project included the construction of a new regional detention facility with conveyance systems
to improve downstream drainage issues in Ator Heights as well as provide additional stormwater
storage capacity for future development. The detention facility is located south and west of the
East 96th Street North and Garnett intersection and is surrounded on three sides by residential
subdivisions while the eastern boundary property will be developed for commercial use in the
future.
In November of 2009, the City Council awarded the construction contract to Cherokee Builders
of Tulsa Oklahoma in the amount of $1,525,006 and construction commenced in January 2010.
The physical construction of the pond, structures, wetlands area, and off -site mitigation in Ator
Heights was completed in November of 2010. Also included in this project was the upgrade of
423 linear feet of existing 8" sanitary sewer line to new 12" sanitary sewer line complete with four
new manholes with bolt down lids.
Since that time, Cherokee Builders along with their sub - contractors and city staff have been
establishing and maintaining the re- vegetation requirements set forth by the Oklahoma
Department of Environmental Quality and the U. S. Army Corps of Engineers. While all plantings
have been installed, there is a long term obligation for the contractor to ensure the permanent
establishment of the plantings. This obligation exists for two additional growing seasons after the
improvements are accepted by the City Council.
City staff and the consultant have inspected the project to ensure the intent and function of the
design was met for stormwater conveyance and that wetland mitigation requirements were
met.
FUNDING:
Funding for the construction phase of this project was obtained from the American Recovery
and Reinvestment Act of 2009.
RECOMMENDATION:
Staff recommends City Council acceptance of the Garnett Regional Stormwater Detention
Facility improvements and City Council authorization to issue final payment in the amount of
$81,285.95 to Cherokee Builders for a total final contract amount of $1,325,006 resulting in a
$200,000 contract under -run.
ATTACHMENT:
A. Final Pay Application from Cherokee Builders
B. Location Map
APPLICATION AND CERTIFICATE FOR PAYMENT Page. One of _6
TO: (owner)
City Of Owasso
P.O. Box 180
Owasso, OK 74055
FROM: (Contractor)
Cherokee Builders, Inc.
2005 N. 167th East Ave.
Tulsa, OK 74116
POJEC T:
GRarnett Detention Pond
SRF ProjeCt No. ORF-09-0003-CW
CONTRACT FOR:
Contract Date: 12 / 01 / 0 9
Application Date: Seventeen-REVISED
Period 3 0 2 01
Distribution To:. Owner
DepaTtMellt
Contractor
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached,
L Original Contract Sum
2. Net Change by Change Orders
1 Contfact Sum to Date (Line I & 2)
4- Total Completed & Stored to Date
(Column G on Continuation Sheet)
5- Retainage., a.--0—,Tv of Completed Work
(Column D & E on Continuation Sheet) - FINAL
b. % of Stored Material
(Column F on Continuation Sheet)
Total Retainagc (Line 5a & 5b)
6. Total Earned Less Retainage
(Line 4 less Line 5Total)
7- Less Previous Certificates for Payment
1,325,006.00
$-------0a
$-, go
1,32S.006.00
1,243,720,05
00300 - Page 9 of 16
S. CURRENT PAYMENT DUE
9- Balance to Finish, Plus Retainage
(Line 3 Jess Line 6)
CHANGE ORDER SUMMARY:
ADDITIONS
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
Net Change by Chauge Orders
$ 91,2$5.95
200,000.00
DEDUCTIONS
RR
The undersigned Contractor certifies that to the best of the Contractor's knowledge, iriformation
and belief, the WO covered by this Application for payment has been con'Vleted in
accordance with the ntract Documents, that all amounts have been paid by the Contractor for
'V
Work for which prev' us Certificates for Payment were issued and payments received from the
I I
Owner, and that curr payment shown rein is now due,
CONTRACTOR,
By:
Date: August 30, 2011
STATE OF OKLAHOMA
) SS
COUNTY OF
Subscribed and sworn to before me ffiis 3 9th day of August 2011
DONN TYLER
"cry Pub0c
Rog_w County
(SEAL) State of oklahow
CommiWon No. 08007558
My ConrnWon Excites 07-23-2012 Notary Public
MYC0RInIiSSi0n Expires: -.July 23, 2012
OWN - Page 10 of 1 6
CERTWTCATE FOR PAYIvT,.NT
in accordance with the contract documents, based an on-site observations and the date,
comprising the above application, the .. to the Owner
that to the best of the knowledge, information and belief,
the Work has progressed as indicated, the quality of the Work is in accordance with the Conti-act
Documents, and the Contractor is entitled to pay meat of the amount certified.
fts
AMOUNT CERTIFIED $
(Attach explanation if amount certified differs from the amount applied for.)
Date:---..-.
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
earned herein. Issuance, payment and acceptance of payment is wit taut prejudice to any rights
of the Owner or Contractor under this Contract,
AGREENIRNT
0909 W300 - Page. 11 oP 16
CONTINUATION SHEET AIA DOCUMENT 0703 (instructions
AIA Dacurnent G702, APPLICATIION AND CERTIFICATE FOR PAYMENT,
containing Contractor's signed Certification, Es attached.
on reverse side)
APPLIGATIOra
NO:
PAGE
SEVCNTC.I~N
4 OF 5 PAGES
E YISF.,D
In tabulations below, amounts are stated to the nearest dollar.
APPLICATION
DATE.
08130/2011
Use Colurnn I on Contracts where variable reta)nage for
line items may apply.
PERIOD TO.
F- 09-001
SRF
PROJECT NO.
ORF- 09- 0003-Cv
A_
___..^ .._.._ �'.._............_.... 1
G
_
D
WORK COMPLETED
E
---
_ µ
._...
G
_
H
3
ITEM
DESCRIPTION OF WORK
SCHEDULED
VALUE
FROM PREVtOLIS
APPLICATION
(
THIS PERIOD !
MATERIALS ,
PRESENTLY
TOTAL.
COMPLETED
(
BALANCE
I
RETAINAGE
NO
(D + E)
STORED
AND STORED
°% o
TO
( VTE6LE}
!
(NOT IN
TO DATE
(G ! �)
FINISH
1CLEARING
_.......__. ._ .......... .__. .
& GRUBBING
$3 200 00
w
83,240.60
4,Oa
D OR E)
O.OU
(D + E + F)
83 200 Q{1
100 °la
0.44
__.
fff 2
3
EARTHWORK
AGGREGATE BASE
464,006.60;
460,600.40
0.00
0.00;
460,000.00
1000 /0
0.00
4,180.46;
23,000.00
4
TEMPORARY BALE BARRIER
5,145.00
5,355.25
5,145.00
5,355.25
0,00
0.00
0.00
5,145.40;
140 °fa
0.00
257.25
5
TEMPORARY SILT PENCE
10,088.00
10,088.00
0.00
4.00
6.00
5,355.25
16,0$8.00'
i 100 °la
1pa
6.00
267.76
6
SOLID SLAB SODDING
33,932.25
33,932.25
0.00 (
0.00'
33,932.25
%a
a
10010
O.Oa
.x04.40
7
1 -1t2" CALIPER TREE. RED BUD
1,920.00
0.00
1,920.001
0.00.
1,920.00
100 °l0
0.00
1,696.61:
8
1-112" CALIPER TREE, BUR OAK
480.00
0.00
484.00'
O.QO
480.40
100010
4.04
96.00
9
1 -112" CALIPER "TREE, CHINKPIN OAK
1,920.00
0.00
1,920.00 i
0.00
1,920.00
100%
0.00
0
24.00
10
1 -1/2" CALIPER TREE, PECAN i
480.00
0,00
480.00 i
O.OQ
4$6.00
1 a4 °ro
-00
96.00
11
1-112" CALIPER TREE, HACKBERRY
960.40
0.401
966.00
Q.6a
960.00
0
1a4r°
4.06
a.4a
24.06
12
13
1 -1/2 "CALIPER TREE, GREEN ASH
1.1/2" CALIPER TREE, CYPRESS
480.00
960.641
0,00
484.04
0.00
480,4{3
1 Ooo /.
6.06
40.061
24.00 {
14
I WETLAND MITIGATION PLANTING
43,632.00
0.00
35,045.00:
964.00 !
$,627.00
O.00
0
980.00
10ap /o
0.00.
4$.00'
15
TEMP SEEPING METHOD "A" (HYDROMULCH) i
22,400.001
22,400.00
0.001
-00
0.00
43,632.00
22,400.00
100%
100%
0.001
2,181.60
16
SEEDING METHOD " A" (HYDROMULCH) i
iii
25,200.04
.25,200.00
0.40
0.06
25,200.00 f
100010 J
0.00;
0.00
1,120.00
17
TRAFFIC BOUND SURFACE COURSE
22,932.66
22,932.60
0.00':
0.00
22,932.00:
°
100 l0
1260 OD.
18
STRUCTURAL EXCAVATION
1,7%00
1,719.00
0.00,
,
0.00
1,719.00
100%
0.00 I
0.00.
1.146.60
19
GRANULAR F3ACKFILL (ODUT #u7 COARSE AGG
5,396.00
5,396.00
O.00'
0.001
5,396.00
100%
85.95
20
iCLSM SACKFILL- FLOWARLE FILL
6,500.00
6,500.00
O.)Q
0.00'
6,564.40
104 ° /a
0.00 I
269.80.
21
22
!CLASS "A" CONCRETE (FOR MAINT. RAMP)
I "A"
2,990,001
2,990.00
0.00
0.40
2,990.40
100% I
O.Oa!
0,00
325.00
149.56
23
CLASS CONC (OUTLET HEADWALL NO.1)
! °A "CONCRETE(POND
19,984.00
19,980.00
0.00
0.00
19,980.04
160 °la
0.40
999.06
CLASS OUTLET NO.2)
22,80C ).04
22,800.00
Q.OQ
Q.aO
22,$00.40
1Q4a/o
0.00
24
CLASS "A"CONCR(DROP STRUCTURE NO. 3)
"A"
71,000.00,
71,000.()4
0.001
0.043
71,Ofla,OQ;
140 °l0
0.44
1,140.00
25
CLASS CONCR (10'X5' RCB STRUCT NO 4)
134,636.00
134,636.00
0.001
Q.OU I
134,636.Oa
100%
0.00
3,550.00
26
27
CLASS "A" CONCR (ANTI -SEEP COLLARS @ RCB
"A"
5,642.00
5,642.001
0.001
0.001
5,642.00
1000E
0.00
6,731.$0
28210't
CLASS CONCR (CONCR LOW WATER SPILLW
20,160.00 ,1
20.164.00
0.00 j
0.00
20 160 00
140%
0 Q(}
28 _,
18" TYPE 1 -A PLAIN RIP RAP _ .......... ..._.
29,450.00 i
_............_,
..... 29.450.04
O.QO
0.00 __.
29,450.00
160 %a
0.600
1,Oa$ 50
1 039 357 50 1,023,530.50_
... ... ..._ - . 1 e .Jl992 . rrrE
AJA DOiiJME]Y7' G7lKt • GONxfNUAT70N St-WET FOR G702 1992 EDITION • AIA
Ac ENUE, N.W., WASFItNG1C)N, r�.C. 2(YC)oC >5292 . WAriHIHCa Un7irxnswt phc:touopytttp ukclatr4 U.S, coWright
15,827.00 _ p 00 1,039 357.54
At tERtcAn IN5TI7 INSTITUTE or nR .. - r ._..�. ; > .'......
CHF tiCTS, rY3_ f�3 YORK
Cain acvd vAll subject the VWstor to toast
°
106 I0
0.00
51, 967.88
-
Prcaacutfon.
G703 -1992
CAUTION. You should use an orrglnat AIA document which has this caution printed i n red. An original assure %that changes will not be obscured as may aocttr when documents are reproduced.
CONTINUATION SHEET AIA DOCUMENT G703
TIA _00cument G702, APPLICATION AND CERTIFICATE FOR PAYMENT,
containing Contractor's signed Certification, is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
A
ITEM
I. NO,
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
. . ............. . ...
........... . ....
SCHEDULED
DESCRIPTION OF WORK I VALUE
[18" TYPE IV GROUTED RIP RAP
FILTER FABRIC (6 OZ_ NON-WOVEN)
FILTER BLANKET (SINGLE COURSE STONE)
STD SDI INLET FOR48" RCP (COMPLETE)
STD. SDI INLET FOR 30" RCP (COMPLETE)
1 C-76 CL 111 30" RCP W1OMNILEX GASKETS
C-76 CL 11148" RCP WtOMNILEX GASKETS
TEMPORARY SAFETY FENCE
42" HANDRAIL (COMPLETE)
MOBILIZATION
STAKING
OUTLET STRUCTURE FOR 48" RCP (COMPLETE)
AGGREGATE BASE (FOR BACKFILL)
CLASS "AA" CONCRETE (ENCASEMENT)
4'ILD. MANHOLE W/ SEALED LID
ADDITIONAL DEPTH FOR 4'LD. MANHOLE
ADJUST MANHOLE TO GRADE W1 NEW SEALED 1_11
TRENCH EXCAVATION
STANDARD BEDDING MATERIAL
PIPE, DUCTILE IRON, 12" AWWA 0151
PIPE. PVC, 1Z'ASTM D-2241, SUR 26
REMOVAL OF MANHOLE AND SEWER
PROJECT ALLOWANCE
1,749.00
12,005.00
5,500.00
10,000-00
10,850.00
7,572.50
4,612.50
10,800,00
30,000.00
27,000.00
10;200.00
846.00
15,840.00
12,000.00
3,700.00
2,000.00.
.5,415.00
204,00 1
26,650,00
6,679.501
80,000.001
200,000.00:
nstructions on reverse Sid
PAGE 6 OF 5 PAGES
APPLICATION NO SEVE-NITEENREVISED
APPLICATION DATE: 08/3012011
PERIOD TO- 08/30/21011
SRF PROJECT NO, ORF-09-0003-CW
DE ............ . ..........
. . .......... . . .
. . . ................
WORK COMPLETED
. .........
. ... ...... .............
MATERIALS
. ..... . . . . ..............
TOTAL
FROM PREVIOUS I
PRESENTLY
COMPLETED
APPLICATION THIS PERIOD
STORED i
AND STORED
(D + E) I
(NOT IN
TO DATE
1,749.00,
12,005,00:
5,500.001
10,000.00
10,850,00'
7,572,50
4,612.50
10,800.00
30,000.00
27,000.00
10,200.00
846,00
15,840.00
12,000,00,
3,700.00
2,000.00
5,415.00'
204.00
26,650.00;:
6,679.50
8o'000.00
0.00
. . . . . .............
I E
. . ............. .
.... ... . .. . . ......................... - 1,525,006.00 1,309,17910 04 1 15 82Z_ 325,006.(
RCA DOCUMENT GM3 - CONTINtwrION SHEET FOR G702 - 1992 EDITION - ALAO - CiM *7TIE AMERICAN INSTITUTE OF ARCHITECTS, 1'135 NEW y0pK
AVENUE, NW WMIKING TON, D.C. 20M,52.92 - WARNING. Unlicensed photocoVikVviolates U.&COMfight taws sub)actVw violator to VVal Prosecution,
BALANCE RETAINAGE
% TO (IF VARIABLE)
(G I C) FINISH I RATE)
R!D
D,
(E+F)
0.001
0.00
2,025,001
0.001
0.00
t749.001
0001
0-00
12,005,00!
0.00
0.00
5,500.001
0,001
0100
10,000.00
0.00,
0.001
10,850.00.
0.001
0.00
7,572,50i
0,001
0.00'
4,612,501
0.00'
0.001
10,800.00
no.
0.00:
30,000.001
0.00
0.00:
0.00;
0.00
0,00
10,200,00.
0.00
0.00 =
846.00
0.00
0.00
15840,001
0.001
0.00
12�000.00
0.00
0.00
3,700.00
om
0.00
2,000.00
0.00:
0,00
5,415,001
0,00
OM
204.00,
0.00
0.00 j
26,650.00.
0.00
0.001
6,679.50
0.00
0.0011
80,000.00
0.001
I
I
0.00
i,
0.00
. . . . . .............
I E
. . ............. .
.... ... . .. . . ......................... - 1,525,006.00 1,309,17910 04 1 15 82Z_ 325,006.(
RCA DOCUMENT GM3 - CONTINtwrION SHEET FOR G702 - 1992 EDITION - ALAO - CiM *7TIE AMERICAN INSTITUTE OF ARCHITECTS, 1'135 NEW y0pK
AVENUE, NW WMIKING TON, D.C. 20M,52.92 - WARNING. Unlicensed photocoVikVviolates U.&COMfight taws sub)actVw violator to VVal Prosecution,
BALANCE RETAINAGE
% TO (IF VARIABLE)
(G I C) FINISH I RATE)
101.25
137.45
600.25
275,00
500.00
542,50
378.631
230.63
540.00
'5WOO
,350.00
510-00
42.30
792.00;
600,00
185.00
100.00
270.75
10.201
.332.501
33198 j
'000.00 i
0.00;
G703-1992
CALITION. You Should use ancriginat AM docurnentwhiCh has this caution printed in red. An Original assures that changes will not be obscured as may occur when docurnentsare Ireoraduced,
(C G)
100%
b -do
100%
0.00
100%
0.00
1000%
0.00 1
100%
0.00 i
100%
0.00:
100%
0.00;
100%
0,00
100%
0.00
100%
0.00
100%
0.00
100%
0-00,
100%
0,00
100%
0.001
100%
0.0ol
100%
0.001
100%
0.00;
100%
0.00;
1000/0
a 0o j
100%
0.00 1
100%
0.00;
100%
0.00::' 4
0%
200,000,001
101.25
137.45
600.25
275,00
500.00
542,50
378.631
230.63
540.00
'5WOO
,350.00
510-00
42.30
792.00;
600,00
185.00
100.00
270.75
10.201
.332.501
33198 j
'000.00 i
0.00;
G703-1992
CALITION. You Should use ancriginat AM docurnentwhiCh has this caution printed in red. An Original assures that changes will not be obscured as may occur when docurnentsare Ireoraduced,
96, PL .N
AMOY
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F
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.. 1
REGIONAL DETENTION POND
CITY OF OWASSO
11/06/09
Legend
111 N. Main Street
PROJECT SITE
P.O. Box 180
Owasso, OK 74055
North
918.376.1500
The e City. Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: John W. Feary
Project Administrator
SUBJECT: Acceptance of Rayola Park Improvements Project and
Authorization to Issue Final Payment
DATE: September 16, 201 1
BACKGROUND:
In February 2010, the Rayola Park Improvement Project was approved by City Council. Rayola
Park serves as an important element of the City's park system and is a valuable open space that
serves the residents of the City. The project was designed to improve the appearance and
stability of the drainage way that runs through the park; included the addition of small dams as
water features; provided a continuous concrete walking path loop; upgraded the site lighting;
provided ADA compliant handicap accessible entrances; and included the repair of the two
park bridges. Design work for the improvement plans was completed by the Engineering
Division of Public Works in August 2010.
The original bids for the project were opened on September 17, 2010, with three (3) bids
presented. All three bids were tabulated by City staff and proved to be in excess of the
engineer's estimate of $300,000. Staff examined options to reduce the scope or seek additional
funding for the project due to the cost exceeding the engineering estimate and the shortage of
available funding. At this time, additional funding options were not sufficient to meet the bids
received. Staff had reason to believe that a reduction of scope and a second bidding
opportunity would allow additional contractors to bid this project in a competitive bidding
environment, thus providing a more affordable project. At the October 5, 2010 Council
meeting, the Council approved the rejection of all three bids, as recommended by staff.
In mid - October, staff began working on the contract documents for re- bidding purposes and
contacted seven (7) respected contractors to ensure a more competitive bidding process. On
October 29, 2010, the project was re- advertised, and bids were opened on November 18, 2010.
Upon review of the re -bid documents, staff recommended to award the construction contract
to Tri -Star Construction of Catoosa, OK in the amount of $357,279.05 for the base bid and
alternates #1 through #8. During the construction phase, staff presented to the City Council a
change order in the amount of $23,728.35 for labor and materials required for the installation of
six (6) additional luminaries along the west side of the new trail and at the gazebo area located
in the northeast corner of Rayola Park. The Council approved this change order and amended
the contract amount to $381,007.40.
Construction began at the park in March of 2011 with the majority of sidewalk, low water dams,
and the retaining wall at the north end. Once substantial completion of the concrete work was
achieved, crews began to work on the bridge rehabilitation, vegetation mat establishment,
electrical conduit installation, and roadway modifications at the west service road and 4th
Street. Due to the extreme heat and lack of rain throughout the summer, City staff asked the
contractor to delay installing the sod that remained on the job until September. In early
September 2011 Tri -Star Construction completed the sod and all outstanding punch list items,
and all restoration of the disturbed areas and channel embankment has taken place. Upon
inspection by City staff, all work has been completed in accordance with the design plans and
to a satisfactory level.
FUNDING:
Funding for this project has been utilized from four sources: the 2008 -2009 Community
Development Block Grant totaling $96,000; the 2009 -2010 Community Development Block Grant
totaling $98,000; the 2010 -2011 Community Development Block Grant totaling $106,000; and a
Vision 2025 grant totaling $114,000.
Funding Source
Amount
2008 -2009 Community Development Block Grant
$
96,000
2009 -2010 Community Development Block Grant
$
98,000
2010-2011 Community Development Block Grant
$
106,000
Vision 2025 Grant
$
114,000
Total:
$
414,000
RECOMMENDATION:
Staff recommends City Council acceptance of the Rayola Park Improvement Project and
authorization to issue final payment in the amount of $21,474.15 to Tri -Star Construction, for a
total contract amount of $380,577.07, and resulting in a contract under -run of $430.33.
ATTACHMENT:
A. Final Pay Application
B. Location map
EXHIBIT "X'
?010 Ravola Park Improvements
PAY ESTIMATE O. P I jPAAZ�
PERIOD:
CONTRACTOR
BID AMOUNT OF ORIGINAL CONTRACT: 5-71 ;rl 9. os-
CONTRACT ADJUSTMENTS: $
ADJUSTED BID AMOLNIT: S
Is .
TOTAL, COMPLETE WORK: Ito , Is"t -1 ,0111
N 1ATERIALS STORED (per attached tabulation). S .......... a
LESS AN RETAINAGE:
TOTAL EARNED LESS IA-lo RETAINAGE:
PERCENTAGE OF PROJECT COMPLETION:
LESS PREVIOUS PAYMENTS:
AMOUNT DUE THIS ESTIMATE: $
The undersigned Contractor certifies that to the best oftheContractor's knowledge, information and belief the Work covered by this Payment
Estimate has been completed in accordance with contract documents, that all- amounts have been paid 6y the Contractor for work which previous
Payment Estimates were issued mid payments received from the Owncr, and that current payment shown herein is now due,
County of...... rLaQ&rx,
Subscribed & swom to before me this —day of 20_
of
Approved for Payment by:
City of Owasso
IA_
u
My Coltnissi Expires, VA
1-17
Date
Date
'14 NT
.... . .. _'1LQREEj LL
1310 00300 - Page 7 of I 1
CLAIM OR IN VOICE AFFIDAVIT
STATE OF OKLAHOMA
)SS
COUNTY OF
pM,
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first ditty sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shoNui by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give., or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain paymer the award of this contract.
me this 31 day of
alMy Commission Expires:
Architect, Engineer or other Supervisory Official
SEAL
Subscribed and sworn to before one this day of
Notary Public -
Cominission #
-My Commission Expires:
BRANDY J0 HUFF
Natwy ftbk bf ft,
Commi�.+sn pro
My Commmm expim W1=14
NOTE: Strike out words not appropriate and sign appropriate signature 'line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
. ........ . .. m_m
0 1 00 100 -Page 8 of It
TO: City of Owasso
111 S. Main
Owasso, Ok 74055
Attn: Tim Rooney
FROM: Tri Star Construction, LLC
1880 N. 166th E. Avenue
Tulsa, OK 74116
FOR:
Application is made for payment as shown below.
Continuation Page is attached.
1. CONTRACT AMOUNT
12 SUM OF ALL CHANCE ORDERS
3. CURRENT CONTRACT AMOUNT (Line 1 +1- 2)
4. TOTAL COMPLETED AND STORED
(Column G on Continuation Page)
5. RETAINAGE:
a. 0.00% of Completed Work
(Columns D + E on Continuation Page)
b. 0.00% of Material Stored $0,00
(Column F on Continuation Page)
Total Retainage (Line 5a + 5b or
Column I on Continuation Page)
6. TOTAL COMPLETED AND STORED LESS RETAINAGE
(Line 4 minus Line 5 Total)
7. LESS PREVIOUS PAYMENT APPLICATIONS
PROJECT 1103
NAME AND Rayola Park Improvements
LOCATION: 111 S. Main
Owasso, Ok 74055
ARCHITECT:
$357,279.05
$23,728.35
$381,007.40
Page 1
APPLICATION # 6 Final Distribution to:
PERIOD THRU: 08/3112011 EJ OWNER
PROJECT #s: [] ARCHITECT
MATE OF CONTRACT: 03125/2011 ❑ CONTRACT(
PAYMENT TERMS: Net 30 Days
PAYMENT DUE: 09130/2011
Contractor's signature below is his assurance to Owner, concerning the payment herein applied for, th
(1) the Work has been performed as required in the Contract Documents, (2) all sums previously paid
Contractor under the Contract have been used to pay Contractor's costs for labor, materials and other
obligations under the Contract for Work previously paid for, and (3) Contractor is legally entitled to this
payment.
CONTRACTOR: T €i Star C r n
Sy: Date:
Ma
$380,577.07 State of: Oklahoma
County of: Tulsa
Subscribed and sworn to before
$0.00 me this 3'1 st day of
8. PAYMENT DUE
9. BALANCE TO COMPLETION
(Line 3 minus Line 6)
$430.33
Notary Public: —1�ri
My Commission Expires:
P AA DY JO MUFF
ii<��a7n.+ix�.a
$0.02 ARCHITECT'S CERTIFICATION
$380,577.07 Architect's signature below its his assurance to Owner, concerning the payment herein applied for, that:
(1) Architect has inspected the Work represented by this Application, (2) such Work has been completi
$359,102.92 to the extent indicated in this Application, and the quality of workmanship and materials conforms with
Contract Documents, (3) this Application for Payment accurately states the amount of Work completed
and payment due therefor, and (4) Architect knows of no reason why payment should not be made.
$21,474.16
SUMMARY OF CHANGE ORDERS
ADDITIONS
DEDUCTIONS
Total changes approved in
previous months
$23,728.35
$0.00
Total approved this month
$0.00
$0.00
TOTALS
$23,728.35
$0.00
NET CHANGES
$23.,728.35
CERTIFIED AMOUNT. ........................................ .. . .... --- .......
(If the certified amount is different from the payment due, you should attach an explanation. Initial all
figures that are changed to match the certified amount.)
ARCHITECT:
Sy: Date:
Neither this Application nor payment applied for herein is assignable or negotiable. Payment shall be
made only to Contractor, and is without prejudice to any rights of Owner or Contractor under the
Contract Documents or otherwise.
1-'H T IVICN l Mtar.cat A € tviv Quantum Software Solutions, Inc. Documen
�M-
PROJECT. 1103 APPLICATION #: 6 Final
Rayola Park Improvements DATE OF APPLICATION- 0813112011
Payment Application containing Contractor's signature is attached. PERIOD THRU: 0813112011
PROJECT #s:
CONTINUATION PAGE Quantum Software Solutions, Inc. Documen
B
C
D E
F
G
H
SCHEDULED
COMPLETED WORK
STORED
TOTAL
%
BALANCE
RETAINAGE
AMOUNT
AMOUNT
ITEM #
WORK DESCRIPTION
AMOUNT
MATERIALS
COMPLETED AND
COMP
TO
(if Variable)
PREVIOUS
THIS PERIOD
(NOT IN 0 OR E)
STORED
(G / C)
COMPLETION
PERIODS
(D + E + F)
(C-G)
QTY $AMT
i
Unclassified Excavation
$26,000.00
$26,000.00
$0,00
$0.00
$26,000.00
10011/0
$0.00
----------
$26,000.00 PER LS
---------- -°-- --- - ----- --------- -
1.00
----------- -----------
1.00
0.00
0,00
1.00
0.00
2
Erosion and Sediment Control
$6,000.00
---------------------
$6,000.00
$0.00
--------------
$0,00
--------- ----------......
$6,000.00
.........----
100%
--•- -•- •--..- - - - --
$0.00
---------------
----- ---- - - - - --
$6,000.00 PER LS
---- ---------- --------- ---------- ----------------
1.00
---------------------------
1,00
0.00
0�00
1.00
0.00
3
Solid Slab Sodding
$15,344.55
$21,070.00
---- ------
$2,150.00
..........
$0,00
------------ -
$23,220,00 -
----------
151%
--------- ----
($7,875.45)
-------------
-- ------------- ------
$2.15 PER SY
------- ------ ----------- -----------
7,137.00
------- •- ........... -
9,800.00
----------
1,000.00
0.00
10,800.00
-3,663.00
4
Concrete Form Liner (Weirs)
$6,950.00
-----
$6,950.00
-----------------------
$0.00
.............
$0.00
------ ------------------
$6,950.00
----- ----
100%
-----------------
$0.00
----------
$12.50 PER SF
---------- ----- - ----- -------- ---------•---
556.00
----- ------
556.00
0.00
0.00
556.00
0.00
5
Limestone Screenings (Weirs)
---------------
$1,131.00
...... -
$1,131.00
.....
MOO
$0.00
-----------------------------
$1,131.00
100%
- ------ ....... --
$0,00
-------------- -
-------------
$87,00 PER CY -
- ....... ------------ -----------
13.00
------------------------------------
13.00
0.00
0.00
13.00
0.00
6
Steel Reinforced Concrete (4)Weirs
$31,460.00
$32,890.00
--------- ------
$0.00
------ ..•........
$0.00
........... - -----------------
$32,890.00
105%
......... ............
($1,430.00)
.................
-------------- ------
$715.00 PER CY
--- --- --- --- - --- -- --------
44.00
-----------
4&00
0.00
0,00
46.00
-2-00
7
Steel Reinforced Concrete (1)
------------
$8,100.00
------- -- - - - -•-•
$9,000.00
---- --•------- -- -- --- ----
$0.00
--------- --------------
$0.00
----------- ----------
$9,000.00
111%
---------------- -----
($900.00)
-- ------
Retaininq Wall
------------
$180-00 PER LF
---- -- -- --- -----•------ - --•-- -
45.00
50.00
0.00
0.00
50.00
-5.00
8
Steel Reinforced Concrete (7) U-
-------
$5,000.00
------- --
$5,000.00
---- -- -------------
$0.00
-----------
$0.00
...........•.... ----------
$5,000.00
--------
100%
- .- ----- --°- •- •- •-----
$0,00
- - - - --
Type End Walls
$1,000.00 PER Each
------------------------ - ....-
--
5.00
----- __-
5-00
0.00
0.00
5.00
0,00
9
Turf Reinforcement Mat wl Seed
•------- ------
$3,388.00
------- ..........
$3,388.00
--------------
$0.00
---------
$0,00
.........................
$3,388,00
------
100%
-- -- --- ••-- °- ---- --- - --
$0.00
-------------------
and Blanket (Weirs)
$11.00 PER SY
308.00
308.00
0.00
0.00
308.00
0.00
r-----------------
10
-- -- - - -------------------------------
1 urf Reinforcment Mat w/ seed and
-----------------------
$4,7 5.
----------------------
$4,785.00
---------------------- ---------------------
$0,00
--
$0.00
------------------------
$4,785.00
------ ---
100%
----------- - ---------
$0,00
-----------------
Blanket (others)
$11.00 PER SY
435.00
435.00
0.00
0.00
435.00
0,00
SUB-TOTALS
$108,158.5 5r
$116,214.00
.
$2,150.00
MOO
$118,364.00
109%
($10,205.45)
CONTINUATION PAGE Quantum Software Solutions, Inc. Documen
PROJECT: 1103
Rayola Park Improvements
Payment Application containing Contractors signature is attached-
Page 3 of 6
APPLICATION #: 6 Final
DATE OF APPLICATION: 08/31/2011
PERIOD THRU: 08/31/2011
PROJECT #s:
A
B
C
D E
F
G
H
SCHEDULED
. COMPLETED WORK
STORED
TOTAL
%
BALANCE
RETAINAGE
AMOUNT
AMOUNT
ITEM #
WORK DESCRIPTION
AMOUNT
MATERIALS
COMPLETED AND
COMP
TO
(if Variable)
PREVIOUS
THIS PERIOD
(NOT IN D OR E)
STORED
(G / C)
COMPLETION
PERIODS
(D + E + F)
(C-G)
CITY $AMT
11
12" RCP
$1,248.00
$1,248.00
$0.00
$0.00
$1,248.00
100%
$0.00
------------
$39-00 PER LF
- ------- - ---------- ------- - ...........
32.00
----- -
32.00
0.00
0.00
32.00
0.00
12
15" RCP
$1,587.00
$1,687.00
$0.00
------------- --
$0.00
............... ---------
$1,587.00
100%
...............
$0,00
................
-------- - - -
-.. $34.50...- --PER . . LF ...... - ......
. 46,00
46.40
0.00
0.00
46,00
0.00
13
18" RCP
$2,772.00
$2,772.00
----- -
$0.00
----------------------
MOO
-----------------------
** $2,772.00
--------- *
100%
-----------------------
$0,00
-----------------
--------------------------
$38.50 PER LF
------- -------------
72.00
---
72.GO
0.00
0�00
72.00
0.00
14
18" PCES
$8%00
$850.00
$0.00
$0.00
.... - ------ .......
$850.00
.........
100%
....... ---------
$0.00
--- --------
...........
$850.00 .... PER . Each - ........
--
1.00 ........
1.00
0.00
0.00
0.00
15
2' Dia. Precast Concrete Inlet
$3,800.00
$3,800.00
------------- $-0-.-0- 0--
------------ $0.00 .'- -------
---
-------- -
------ $3,800.-00'-
100°l °' - -
-------------- $0.0 - 0 ..
----- -
.... --------
----------
$1,900.00 PER Each
----------- ----------- ------
2.00
2.00
0.00
0.00
2.00
0.00
16
ODOT SMD-2 w/ Type I Grate
$2,700.00
$2,700.00
$0.00
$0.00
$2,700.00
100%
$0.00
--------------------
$2,700.00 --- PER - Each --------
1.00
1.00
0�00
0.00
1.00
0.00
17
Beehive Grate with Frame
$900.00
-----
$900,00
$-O-,-O,-o -----------------
$'0""0' 0- -----------------
$-g,O-,O-"O-o- --
---- I-o--O-%, -
----
--------------- $-0'.00-''
----------------
-----------
$450.00 PER Each
-- ---- ------ - - -- ---------------------------
2.00
....... ----------------
2.00
0.00
0.00
2.00
0.00
18
Removal of Curb and Gutter
$420.00
$514.50
....... -- -------
$0,00
- - -------------
$0.00
-------- --- ------- -
$514.50
------
123%
.................... - -
($94.50)
-------
.......... ..........
$4�20 PER LF
.. . . . ... ................... ..........-°•----...---
100.00
122.50
0.00
0.00
122.50
-22.50
19
Removal of Concrete and
..
$2,592.00
......... ........
$2,592.00
----------------- -______
$0,00
»......-•0 .....
$.00
--------- -----
$2;592.00
-------
100%
---
$0.00
------- ----------
Bituminous Pavement
---------------- ----
$8- - 00 --------- PER SY
-- ----
324.00
- ------
324.00
0.00
0�00
324�00
0.00
20
6" Barrier Curb and Gutter
$1,974.00
------ -
$5,17&50
�6.66
-------
-- --- °.._ $:00-
-------------
55,175.50
--------
------------------
$21.00 PER LF
94.00
246-50
0.00
0.00
246.50
-152.50
SUB-TOTALS
$127,001.55
$138,354.00
$2,160.00
$0,00
$140,504.00
($13,502.45)
lviu^ ` 1k.'jN Quantum Software Solutions, Inc. Documen
Page 4 of 6
PROJECT: 1103 APPLICATION #: 6 Final
Rayola Park Improvements DATE OF APPLICATION: 08131/2011
Payment Application containing Contractor's signature is attached. PERIOD THRU- 08/3112011
PROJECT #s:
A
B
C
D ... . . . ......... E
F
G
H
SCHEDULED
COMPLETED WORK
STORED
TOTAL
%
- BALANCE
RETAiNAGE
AMOUNT
AMOUNT
ITEM #
WORK DESCRIPTION
AMOUNT
MATERIALS
COMPLETED AND
COMP
TO
(If Variable)
PREVIOUS
THIS PERIOD
(NOT IN D OR E)
STORED
(G I C)
COMPLETION
il PERIODS
(D + E + F)
(C-G)
QTY $ AMT
21
6" Concrete Commercial Entrance
$6,480.00
$6,480,00
$0.00
$0.00
$6,480.00
100%
- $0.00
.... $54.0 - 0 _ PER - SY .............
120.00
120.00
0,00
0,00
120,00
0.00
22
6" Concrete Pavement
$17,010.00
----- --------
------- $16,�686.00�
-------------- $0. . 00 -
-------------- $0 - .00
_ ...... $16,686. . 00 --
----------
----- 98 . %
....__._.• _$3 . -
------
--------- - - -- --
$54.00 PER SY
•• ............... -------------
315.00
--------------
309.00
0.00
0,00
309.00
6.00
23
TWide, 4" Thick Sidewalk
$98,182.50
------ __ ......
$97,758.50
$424.00 *
........
$0.00
$98,182.50-
1000
_ ---------- ------
$0.00
-----------------
$26 . .5 - 0 ------- PER - LF -------
.... . . ----
3,706. 00
3,689.00
16.00
0.00
3,705-00
a00
24
5' Wide, 4" Thick Sidewalk
$1,400.00
----------------------
$1,400.00
----------------------
MOO
-----------------------------------------------
$0.00
$1,400.00
----------
100%
-----------------------
$0.00
----------------
............
$50-00 PER LF
--------
28.00
28.00
0.00
0.00
28-00
0.00
25
Remove and Remplace 5' Wide, 4"
$3,149.00
$5,428.50
$0.00
............ --------
$0.00
..........•..........
$5,428,50
------ .
172%
..............
($2,279.50)
..........
Sidewalk
$4T00 PER :F
..........• ......._• ..............
67.00
...... ----------------------------------
115.50
0.00
0,00
115.50
-48.50
26
Sidewalk Ramp, COOT Type A
$1,100.00
$2,200.00
------------ --------------
$0.00
___ ----------------------
$0.00
$2,200.00
.....
200%
. ------------ __ -
($1,100.00)
----------•------
$1,100-00 PER Each
-----------
1.00
---- ---•---••--
2.00
0.00
0.00
2.00
-1.00
27
Sidewalk Ramp, Modified ODOT
-- --- - --
$1,100.00
------ ------------ --
$1,100.00
---------- ------------------------------
$0.00
__
$0.00
------------- __ --------
$1,100.00
100%
............ -------
$0.00
----- -----------
Type "D"
---------------
$1,100,00 PER Each
__ ---------------
1,00
1.00
0.00
0.00
1,00
0.00
28
Handrail for Sidewalk Ramp
$8,176.00
$8,176,00
$0,00
$0.00
$8,176.00
100%
$0,00
--------------- *
$56.00 PER LF
---- ------------------------------ -------
-
146.00
-----------------------
146.00
0.00
0.00
146.00
0.00
29
Handrail Remove and Replace on
$8,500.00
----------------------
$8,500.00
----------- ---------
$0.00-
---------------------
$0,00'
------------
$8,500.00
11-0,6%, -
----------- "$'O"'O'-o ---
-------------------
North Bridqe
-----------
$8,500.00 PER LS
--- ------ ------ -•--- - - - - -- -------- -------------------------
1.00
1.00
0.00
0.00
1,00
0.00
30
Light Pole Foundation
$7,560.00
_--------------------
$7,560.00
---• ------------------
$0.00
---------------- -------
$0.00
__ -------- ---
$7,560.00
----------
100 %'
- -------------- __ ---
$0.00
------ -------
I
$630.00 PER Each
12,00
12.00
0�00
0-00
12�00
0.t }0
SUB-TOTALS
$279,659.05
$293,643.00
$2,574.00
$0.00
$296,217.00
10_6-z_
($16,557,95)
UUMINUAHUN JAUE Quantum Software Solutions, Inc. Documen
CONTINUATION PAGE Page 5 of 6
PROJECT- 1103 APPLICATION #: 6 Final
Rayola Park Improvements DATE OF APPLICATION: 08/31/2011
Payment Application containing Contractor's signature is attached. PERIOD THRU: 08/31/2011
PROJECT #s:
A
B
C
D E
F
G
H
[�ITEM
SCHEDULED
COMPLETED
WORK
STORED
TOTAL
%
BALANCE
RETAINAGE
AMOUNT
AMOUNT
# #
WORK DESCRIPTION
AMOUNT
MATERIALS
COMPLETED AND
COMP
TO
(If Variable)
PREVIOUS
THIS PERIOD
(NOT IN D OR E)
STORED
(G / C)
COMPLETION
PERIODS
(D + E + F)
(C-G)
QTY $AMT
31
Light Pole Installation and Wiring
$20,000.00
$20,000.00
$0.00
$0.00
$24,004.04
100%
$0.00
--------------------
$20,000.00 PER LS
1.00
1,00
0;00
0.00
1.00
0,00
32
Traffic Control
$3,500.00
$3,500,00
.. ........
$0.00
...................
$0.00
------------ .....
$3,500.00
..........
100%
. -------------------
$0.00
------ ---------
--------------
$3,500.00 PER LS
-------------- .
1.00
1.00
0.00
0,00
11�00
0,00
33
Project Allowance
$15,000.00
$7,500.00
$0.00
$0.00
--------- ------ -----
$7,500:00
-
50%
................
$7,500.00
... ..........
---------
$15,000.00 - - - . PER LS
- --- -- --- ------ ----
1.00
.......
0-50
0.00
0.00
0.50
0.50
34
Pull Box Size 1
---------------
$1,350.00
---------- ------
$1,350.00
------------- -------------------------
MOO
$0.00
-----------------
$1,350m
-------
100%
----------- ------
$0.00
-- ------- -- - ---
.......•...
$450.00 PER Each
......--- •• .... ..........•• -------- -
3,00
------------- ......
3.00
0.00
0.00
3.00
0,00
35
2" PVC Sch 40 Conduit
$18,900.00
..... ------ .........
$18,900.00
..... _ ------- ---
$0.00
---............ - --••
KOO
.................... ------
$18,900,00
- -- -- -.........•
100%
--------
$0.00
-----------------
$6,30 PER LF
-- -------- ---------- ---------------
3,000.00
------ ................
3,000,00
0.00
0.00
3,000�00
0.00
36
Surveying and Grade Staking
$6,300.00
......................
$6,300:00
......................
$0.00
.....................
$0.00
....... ... ----------
$6,300.00
--------
100%
--------------------- I
$0.00
-----------------
........
$6,300.00 PER LS
1.00
1.00
0,00
0.00
1.00
0.00
37
Paint Existing Handrail
$1,600,00
$1,600,00
$0,00
$0-00
•- ----- --•- -------- - - - -- - I
$1,6WOO
..........
100%
. -------- -------
$0.00
---- ------------
--------------
$1,600,00 PER LS
-- ------------ -------------
1.00
------
1.00
0,00
0.00
1.00
0.00
38
Paint Existing Bride (South Bridge)
---------------
$3,000.00
--------------
$3,000.00
---------------------------------
$0.00
-------------------------
$0.00
I --------------------
$3,000.00
100%
----------------- __
$0.00
------ ---------
$3,000.00 PER LS
----------
1.00
1.00
0.00
0.00
1-00
0.00
39
2" Thick Composite Bridge Decking
----------
$4,900.00
------- ----
$4,900.00
------------------------
$0.00
-•- •--_---- -- - - - - --
$0.00
.......... ........................
$4,900-00
100%
.. ------
$0.00
..........
$28,00 PER SF
................ I—— ------
175�00
--------
175.00
0.00
0.00
175.00
0,00
40
Concrete Form Liner (Retaining
-----------------
$1,170.00
-------
$1,630.07
------- ------------
$0.00
---------- --------------
$0,00
...........
$1,630:07
139%
................ ----
($460.07)
-----------------
Wall)
$13.00 PER SF
90.00
125.39
0.00 1
0.00
125.39
-35.39
1
SUB-TOTALS 1
$355,379.05 1
$362,323.07
$2,574.00 .1.1
$0.00 .
$364,897.07 ,
103%]
($9,518.02)
UUN I INUA I ION PAGE Quantum Software Solutions, Inc. Documen
PROJECT: 1103 APPLICATION #: 6 Final
Rayola Park Improvements DATE OF APPLICATION: 08131/2011
Payment Application containing Contractor's signature is attached. PERIOD THRU: 08/31/2011
PROJECT #s:
A
B
C
D E
F
G
H
SCHEDULED
COMPLETED WORK
STORED
TOTAL
%
BALANCE
RETAINAGE
AMOUNT
AMOUNT
ITEM #
WORK DESCRIPTION
AMOUNT
MATERIALS
COMPLETED AND
COMP
TO
(if Variable)
PREVIOUS
THIS PERIOD
(NOT IN D OR E)
STORED
(G I C)
COMPLETION
PERIODS
(D + E + F)
(C-G)
QTY $AMT
41
Remove and Replace Concrete
$1,900.00
$1,900.00
KOO
$0.00
$1,900,00
100%
$0.00
Stm Juntion Box Lid
$1,900.00 PER Each
----------------- --- -- --- ---•- -----• --------
1.00
.•........
1.00
0�00
0.00
1�00
0.00
42
CO #1 (Light Pole Foundation)
$3,780.00
-------------------
$3,780.00
-- ------ ------------
$0.00
--------- »- ,.... -..._
$0.00
$3,780.00
100%
$0,00
$630.00 PER Each
----------- ..........
6.00
.......................
6.00
0.00
0.00
6.00
0.00
43
CO #1 (Light Pole Wiring &
$10,000.00
.........•• ..........
$10,000.00
------ ...........
$0.00
.......
$0.00
•---- -.--- ---- --- -- - - --
$10,000.00
---
100%
-----------------------
$0.00
-------
Installation)
---------------
$10,000.00 PER LS
---- -- -------- ------- ---------------
1.00
-- ----•
1,00
0.00
0.00
1.00
0.00
44
CO #1 (2" PVC Sch 40 Conduit)
- ------------ -
$9,948.35
------------------- -
$0.00
------ ---
$0.00
------- ...........
$0.00
-------------------
$0.00
.'.___0%
-- - --------------------
$9,948.35
- ---------------
--------- ------------------------
--------------
----------- --------
$6.-30 --- PER LF
------------- ...... .........
........... ---- --------- I
^ -------------- * ----------------------------------
--- -- -- ----- --- -- ---- --- - - ----
------ ------- I --------
1,579.10
.............. ...............................
--------------------------
---------------------- ---------------
----------------- -------------------
0.00
-------- ----------
----------------------
-
- ---
0.00
.......... -----------
----------------------
----------------------
----------------
---- ----- ------ - -----
0.00
------ ........
----------------
-----------------------
----------- ......•....
- --- ----- - --
0.00
•------ ---------- .- .........
---------- -- .......
I -----------------------------------
------ I ........
--------------- - -------------------
------
-- .....
......•..
1,579.10
---- __.•_•_._._...........
... --- ------- - ---
-----------------------
-------------------------
----- ----------------
-----------
----------------
------------
------------
-----------
:TOTALS=]
$381,007.40
$378,003,07
$2,574.00
$0.00
$380,577,07
99%
$430.33
CONTINUATION PAGE Quantum Software Solutions, Inc, Documen
V
OeT City WWA o t Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: John W. Feary
Project Administrator
SUBJECT: Three Lakes Pond Maintenance Project Acceptance of Improvements and
Authorization of Final Payment
DATE: September 16, 2011
BACKGROUND:
The Three Lakes Pond was constructed in 1977, as part of Three Lakes Addition, and serves as an
integral part of the City of Owasso Stormwater detention system along with the vacant land
surrounding the pond. The pond is owned by the Three Lakes Home Owners Association and is
located south of East 86th Street North behind the retail area containing Blockbuster, Shell Gas
Station, Goodwill Store, and Homes Unlimited offices.
In 2005, the Owasso Stormwater Master Plan, completed by Meshek and Associates,
recommended improvements to the Three Lakes pond due to inadequate detention storage
necessary for fully urbanized conditions. Over time, the footprint of the pond has been reduced
due to bank degradation and silt deposits from upstream erosion. As a result, the detention
volume and flood plain storage has been significantly reduced.
In 2010, City staff met with the Three Lakes Home Owners Association and acquired a temporary
construction easement. Once the easement was obtained, the City of Owasso Engineering
Division began a design to address the removal of silt and re- establishment of the pond bank in
order to increase detention volume and flood plain storage.
In March 2011, the engineering design was complete and an advertisement for bids was
published in accordance with state statutes. The bid opening occurred in April and the
contract was awarded in May to Earth Smart Construction of Tulsa, OK in the amount of $111,600
for the base bid and Alternate # 1.
Construction commenced in June with the removal of more than 7,000 cubic yards of material
from the east end of the pond. Since that time, restoration of the disturbed areas and pond
banks has taken place. Upon inspection by City staff, it has been determined that all work has
been completed in accordance with the design plans and to a satisfactory level.
FUNDING:
Funding for this project has been utilized from the Stormwater Fund.
RECOMMENDATION:
Staff recommends the City Council accept the improvements of the Three Lakes Pond
Maintenance Project and authorize final payment in the amount of $13,452.50 to Earth Smart
Construction for a total contract amount of $109,100 resulting in a contract under -run of $2,500.
ATTACHMENT:
A. Final Pay Application
B. Site Map
EXHIBIT "A"
T11REE LAKES POND AlAINTAINENCE, PROJICT -- CITY OF OWASSO
PAY ESTIMATE NO, 3 FINAL-
PET -OD: July 23, 2011 to September 2, 2011
CONTRACTOR Earth Smart Construction Inc
BID AMOUT OF ORIGINAL CONTRACT:
CONTRACT ADJUSTMENTS:
ADJUSTED BID AMOUNT:
TOTAL COMPLETE WORK:
MATEFJALS STORED (per attached tabulation),
LESS 0% RFTAINAGE:
TOTAL EARNED LESS 10% RETAINAGE:
PERCENTAGE OF PROJECT COMPLETION: 100
LESS PREVIOUS PAYMENTS:
AMOUNT DUE, TI-118 ESTI[RATE:
111,600,00
111,600.00
109,100,00
109,100.00
109,100.00
$ 95,647,50
13,452.50
. .. ..........
The undersigned Contractor certifies to the best of the Contractor's knourledge, information and belief the Work covered by this Payment Estimate hms been
completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work which previous Payment Estimates were
issued and payments rcecived from the Owner, and that current payment shown herein is now due.
Project
State of Oklahoma
Earth Smart Construction hic
County of Rogers
day of 20
11yof OwaAb
/Approved for Payment by:
City cif Owasso
0309
y Date:
2-Sep- I
041 '
IF IS10
41' 4�
Exp. 12167f2ov
7Notary Publi
My Commiss] Fxp;res: 2
L 2-
-2-
Date
Date
AGREEMEQN1'
0030£1 - Page, 71 of 13
COINITINUATION SHEET Page _ of
Application. and Certification for payment, containing Contractof s signed Cortif cati
attached. ion is
Application Number, 3 Application Date: Septernber2,2011
Period to. September 2, 2011
In tabulations below, amounts are stated to the nearest dollar, Use Colurnn I on Contract,,
variable line items may apply, where
I
Mobilization
$
30,000.00
ITEM NO, DESCRIPTION
SCHEDULED
WORK COMPLETED
WORK COMPLETE .1.)
OF WORK
VALUE
FROM PREVIOUS
11-118 PERIOD
3
Earth Work
APPLICATION
55,000.00
I
Mobilization
$
30,000.00
0
100
2
Erosion & sedii-nent
S
5,C,00.00
0
$
3
Earth Work
$
55,000.00
0
$
4
Restoration
$
7,lw00
0
$ 5,325.00
5
Prqjeot Allowance
$
2,500.00
0
$ (2,500.00)
6
Alternate # I
$
12,000.00
0
$ -
TOTALS
$
111,600.00
$ 2,825.00
MATERIALS TorAL COMPLE,'I'E-D COMPLF,,'J'JON BALANCE TO RETAINAGF-
PRESENTLY STORE, D AND STORM FIMSH
TO DATE
30,000
loo
$ -
$
5,000
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$ -
$ -
55,000
100
-
$
7,100
too
-
$
0
100
$ -
12,000
too
$
$
TOTA I..,S 109,100
NOTE: At bottom of each coltimn, run totals,
AGREEMENT
03 09
00300 - Page 9 of 13
CITY OF OWASSO
111 N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
5/2/2011
The City wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Proposed Renewal of Contract with Youth Services of Tulsa, Inc. for
Management and Operation of the Owasso Youth Court
DATE: September 16, 2011
IIT • ► D
The City of Owasso began contracting with Youth Services, Inc. in 2008 for implementation and
operation of the Owasso Youth Court, and the City Council has approved annual renewals of
the contract since that time. The current contract will terminate on September 30, 2011. The
contract provides that Youth Services will employ its specialized knowledge, skill and experience
with trained personnel to administer and oversee a youth court in Owasso. Fulfillment of this goal
requires recruitment and training by Youth Services of both attorney advisors and teen
volunteers within the Owasso community. In addition, Youth Services employs a full -time
coordinator based in Owasso to manage the Youth Court and provide counseling services as
needed and used by both the Municipal and Youth Courts. Youth Services assumes all
responsibility for the Youth Court's scheduling, documentation, and administrative operations,
and is required to work closely with the City's Municipal Court and related staff to effectuate
these duties.
From July 1, 2010, through June 30, 2011, approximately 144 youth had their offenses
adjudicated in the Owasso Youth Court, and numerous referrals were made by the Municipal
Court for counseling services. All but 13 of those youth successfully completed their probation
and sentencing recommendations. As in past years, numerous parents and teachers within the
community have voiced their approval and appreciation for the program.
The Youth Court currently has 7 attorney advisors and approximately 44 youth volunteers. The
Municipal Court continues to increase the number of referrals, as appropriate, to the Youth
Court. As a result, the Youth Court increased its monthly court sessions from two to three at the
beginning of Fiscal Year 2011 in order to effectively meet the rising need. All aspects of the
Youth Court, including prosecution, defense and sentencing of the youth offenders, continue to
be conducted solely by teen volunteers from Owasso who receive numerous hours of instruction
and training prior to participation in court proceedings.
Compensation for Youth Services in the proposed contract is unchanged (despite the increase
in court sessions from two to three times per month), at $45,000 for 2011-2012, payable in twelve
equal monthly payments. In fact, this compensation has not increased since the original
contract was approved by the City Council in 2008. If renewed, the new contract will become
effective on October 1, 2011, and will terminate on September 30, 2012. This item was included
in the approved Fiscal Year 2012 Budget. Based upon the Owasso Youth Court program's
success and achievements during its first three years of operation, staff will recommend renewal
of the contract for an additional year.
RECOMMENDATION:
Staff recommends City Council approval of the Youth Court contract with Youth Services, Inc.,
for 2011 -2012, and authorization of the City Manager to execute the contract and any other
necessary documents.
ATTACHMENT:
A. Proposed contract with Youth Services, Inc. for 2011-2012.
AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH
SERVICES, INC. FOR THE DEVELOPMENT AND MANAGEMENT OF
THE OWASSO YOUTH COURT
The City of Owasso, Oklahoma (hereinafter referred to as "City ") and Youth Services of Tulsa
County, Inc. (hereinafter referred to as "Youth Services ") agree as follows:
The City has determined there is a need to provide an alternative to prosecution for first time,
non - violent and non - felony juvenile offenders who have committed offenses which would
normally be heard in the City of Owasso's Municipal Court. The City further finds that Youth
Services has significant experience implementing and facilitating alternative venues known as
Youth Courts within Tulsa County, and that Youth Services is comprised of knowledgeable
people having many years experience in this field who are able to operate a Youth Court. Based
upon the need faced by the City of Owasso to provide prosecution alternatives to traditional
sentencing of juveniles in the municipal court setting, and upon the expertise and ability of
Youth Services to establish and operate youth courts, the City and Youth Services hereby agree
to mutually execute a contract to continue funding and operation of a juvenile court program.
The Owasso Youth Court will be conducted by youth peers who have successfully completed the
mandatory training program conducted by Youth Services. All aspects of the Owasso Youth
Court shall be conducted by volunteer youth including prosecution, defense and sentencing.
The terms of this Agreement shall be effective on October 1, 2011, and shall expire on
September 30, 2012. This Agreement shall not renew automatically and will terminate on
September 30, 2012, unless an extension of this Agreement, in writing, is executed by The City
of Owasso and Youth Services of Tulsa County, Inc. prior to the termination of the Agreement.
The City shall pay Youth Services forty -five thousand dollars ($45,000) as total compensation
for operation of a Youth Court for one (1) year, including the employment of a full -time
coordinator who will oversee and manage the daily operations of the Owasso Youth Court. The
total sum of compensation shall be paid to Youth Services in twelve (12) equal monthly
payments.
Youth Services shall employ personnel with the necessary degree of knowledge, experience,
training and credentials to facilitate and operate the Youth Court, and shall at all times during the
pendency of this Agreement employ at least one (1) person to serve as a full -time coordinator to
supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City
and Youth Services. As partial compensation for this Agreement, the City shall provide two (2)
office spaces in the Old Central Building for the full -time coordinator of the Owasso Youth
Court and a counselor.
Youth Services shall fully train all youth peers who make application and are selected by Youth
Services to participate as youth volunteers in the Youth Court program. Youth Services will
work with the Owasso schools to recruit youth desiring to serve in the program and will be
responsible for providing the required training before youth volunteers may serve in any official
1
capacity within the program. Youth Services will also work with the City to obtain a list of
attorneys who might be willing to serve as attorney advisors to the Youth Court program, and
shall take all other actions necessary to ensure that each Youth Court session shall have an
attorney advisor present.
Youth Services shall be an independent contractor under this Agreement. This Agreement shall
not be construed to create the relationship of agent, servant, employee, partnership, joint venture
or association between the City and Youth Services or its officers, employees, contractors or
representatives for any purpose. Youth Services shall bear the sole responsibility and liability
for furnishing Workers' Compensation benefits to any employee (other than staff members of the
City of Owasso) or other person for injuries from or connected with services performed pursuant
to this Agreement.
As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the
City's option), and hold harmless the City, its employees, officials, agents, representatives and
volunteers from and against any and all liabilities, damages, injuries (excluding death), property
damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or
proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out
of or in connection with any of the acts, omissions, negligence or willful misconduct of Youth
Services, its employees, agents, officers, contractors, or their performance or failure to perform
under the terms and conditions of this Agreement. Such indemnification, hold harmless and
defense obligation shall exclude only such liability actions as arise directly out of the sole
negligence or willful misconduct of the City and in accordance with the terms, conditions and
exceptions contained in the Governmental Tort Claims Act. The indemnification and defense
obligations set forth herein shall survive the termination of this Agreement
Without limiting the City's right to indemnification, Youth Services and each of its contractors
shall obtain no less than, or on terms more restrictive than, the following: General Liability
Insurance covering all premises and activities, with an applicable limit of liability not less that
One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual
aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired
and non -owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per
occurrence; and Worker's Compensation Insurance Coverage in compliance with the Worker's
Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an
Additional Insured on all required insurance policies. Youth Services shall also require its
contractors to list the City as an Additional Insured. Youth Services shall submit certificates of
insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in
any activities under this Agreement. Youth Services and its contractors shall maintain the
required insurance with insurers that carry a Best's "A" rating and which are licensed and
admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain
and maintain any required insurance shall not relieve Youth Services from any liability
hereunder. Such coverage shall not be canceled or materially changed without giving the City at
least thirty (30) days prior written notification thereof.
This Agreement shall be subject to termination if Youth Services fails to keep, perform and
observe all promises, covenants, conditions and agreements set forth in this Agreement. Any
2
waiver of any breach of any one or more of the covenants, conditions, terms and agreements
herein contained shall not be construed to be a waiver of any subsequent or other breach of the
same or of any other covenant, condition, term or agreement herein contained, nor shall failure to
require exact, full, and complete compliance with any of the covenants, conditions, terms or
agreements herein contained be construed as in any manner changing the terms of this
Agreement or stopping the City from enforcing the full provisions thereof.
Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered
by Youth Services.
This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original
jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa
County District Courts of Oklahoma.
This Agreement constitutes the entire agreement and understanding between the parties, and
supersedes all proposals, oral or written, and all other communications between the parties with
respect to the subject matter of this Agreement.
This document may be modified only by further written agreement. Any such modification shall
not be effective unless and until executed by the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
Executed the 20th day of September, 2011.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
CITY OF OWASSO:
Rodney J. Ray
City Manager
Attest:
Sherry Bishop
YOUTH SERVICES:
James M. Walker
Executive Director
City Clerk
Approved as to Form:
Julie Lombardi
City Attorney and General Counsel