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Home My WebLink About2011.09.20_OPWA AgendaA Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 16, 2011 / n M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the September 6, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledge receipt of the monthly FY 2011-2012 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for the Trustees to award the annual water meter purchase contract. Mr. Blundell Attachment # 5 Staff recommends the Trustees award the annual water meter purchase contract to HD Supply Waterworks of Oklahoma City, Oklahoma, for the purchase of 5/8" by 3/4" water meters at $35.29; 1 " water meters at $88.23 each; 1 -1 /2" water meters at $258.82 each; 2" meters at $323.52 each; 2" compound meters at $1,229.41 each; 3" compound meters at $1,778.82 each; 4" compound meters at $2,409.41 each; and 6" compound meters at $4,070.58 each. RECEIVED PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY SEP I ? 2011 1 TYPE OF MEETING: Regular City ClerWs DATE: September 20, 2011 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 16, 2011 / n M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the September 6, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledge receipt of the monthly FY 2011-2012 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for the Trustees to award the annual water meter purchase contract. Mr. Blundell Attachment # 5 Staff recommends the Trustees award the annual water meter purchase contract to HD Supply Waterworks of Oklahoma City, Oklahoma, for the purchase of 5/8" by 3/4" water meters at $35.29; 1 " water meters at $88.23 each; 1 -1 /2" water meters at $258.82 each; 2" meters at $323.52 each; 2" compound meters at $1,229.41 each; 3" compound meters at $1,778.82 each; 4" compound meters at $2,409.41 each; and 6" compound meters at $4,070.58 each. Owasso Public Works Authority September 20, 2011 Page 2 6. Consideration and appropriate action relating to a request for the Trustees to award the contract for the Ram Tank Interior Re- Painting Project. Mr. Henderson Attachment # 6 Staff recommends the Trustees award the Ram Tank Interior Re- painting Project contract to Luckinbill, Inc. in the amount of $163,100. 7. Report from OPWA Manager. 8. Report from OPWA Attorney. 9. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 10. Adjournment. 0 N-IANAGERIAC Age,I&S', OPWA .2011 09'011 doca OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 6, 2011 The Owasso Public Works Authority met in regular session on Tuesday, September 6, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 2, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:07 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Patrick Ross, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Charlie Brown, Councilor ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 16, 2011 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Cataudella, to approve items A, and B of the Consent Agenda with claims totaling $1,297.267.40. Also included for review were payroll payment reports for pay period 08/13/11 and 08/27/11. YEA: Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 4 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. ITEM 5. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF CHANGE ORDER NO. 4 TO THE CONTRACT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) AND BRB CONTRACTORS. Mr. Feary presented the item, recommending Trustee approval of Change Order No. 4 to the contract between the OPWA and BRB Contractors in the amount of $117,055.59 for the Owasso Public Works Authority September 6, 2011 installation and implementation of additions to the Waste Water Treatment Plant and 117th Street Lift Station Upgrade, adjusting the total contract amount to $9,099,116.39. Mr. Stovall moved, seconded by Mr. Ross, to approve Change Order No. 4 to the contract between the OPWA and BRB Contractors, as recommended. YEA: Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 4 -0. ITEM 6. REPORT FROM OPWA MANAGER Mr. Ray introduced Carlos Martinez, who recently accepted a position with the IT Department. Mr. Stevens provided a project status update on various Public Works projects. Mr. Ray provided an update on the CNG facility project, explaining that the project has been advertised for bids and staff anticipates placing an item on the September 20, 2011 City Council agenda for consideration and appropriate action to award the bid. ITEM 7. REPORT FROM OPWA ATTORNEY No report. ITEM 8. NEW BUSINESS None. ITEM 9. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:37 p.m. Doug Bonebrake, Chairman Juliann Stevens, Minute Clerk 04 Claims List 09/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 463.15 MICHAEL OR DARCEY LONGO WATER METER REFUND 900.00 TOTAL OPWA 1,363.15 OPWA ADMINISTRATION AEP /PSO ELECTRIC USE 1,479.63 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 JPMORGAN CHASE BANK CHARACTER TRNING MTG EXP 30.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.68 JPMORGAN CHASE BANK OWASSO ALL - BATTERIES 70.16 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 84.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 JPMORGAN CHASE BANK CHARACTER TRAINING EXP 228.49 TOTAL OPWA ADMINISTRATION 2,027.76 UTILITY BILLING MARK MEYER METER READER 323.55 TODD C. KIMBALL METER READER 499.95 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES -1.21 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.86 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,218.09 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,216.67 DAVID R. OLINGHOUSE METER READER 272.25 TYRONE EUGENE DINKINS METER READER 289.35 TODD C. KIMBALL METER READER 302.85 KATHLEEN A BALSIGER METER READER 213.30 MARK MEYER METER READER 200.70 TOTAL UTILITY BILLING 5,545.36 WATER JPMORGAN CHASE BANK MEAD OBRIEN- SOLENOID VALV 875.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 77.09 AEP /PSO ELECTRIC USE 547.36 FLEETCOR TECHNOLOGIES FUELMAN - AUG., 2011 2,149.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL 76.62 JPMORGAN CHASE BANK BROWN FARMS -SOD 25.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.09 OWASSO TOP SOIL LOAD YARD DIRT 40.00 CITY GARAGE PARTS FOR RESALE - AUG, 2 917.44 CITY GARAGE LABOR & OVERHEAD - AUG, 2 1,000.00 JPMORGAN CHASE BANK WATER PROD -MAIN REPAIR 3,326.72 JPMORGAN CHASE BANK CAVENDERS -BOOTS 223.98 JPMORGAN CHASE BANK PAGE RMALL- BUNGEES 6.99 JPMORGAN CHASE BANK LOWES -SMALL TOOL BOX 29.86 JPMORGAN CHASE BANK LOCKE SUPPLY -PEX FITTINGS 191.98 CITY OF TULSA UTILITIES WATER 108,686.39 Page 1 Claims List 09/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl WATER... CITY OF TULSA UTILITIES WATER 180,592.68 TOTAL WATER 298,821.45 WASTEWATER TREATMENT AEP /PSO ELECTRIC USE 17,169.14 JPMORGAN CHASE BANK ROSE ST COLLEGE -WW CLASS 265.00 JPMORGAN CHASE BANK P &K EQUIP -EDGER 368.99 JPMORGAN CHASE BANK HUTHER & ASSOC- TESTING 925.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,524.96 JPMORGAN CHASE BANK LOWES -KEY 1.78 JPMORGAN CHASE BANK LOWES- SUPPLIES 35.13 JPMORGAN CHASE BANK GRAINGER -ALUM RULER 14.48 JPMORGAN CHASE BANK PAGERMALL - BUNGEES 6.98 JPMORGAN CHASE BANK GREEN CO TESTING -DEQ LAB 265.00 JPMORGAN CHASE BANK OREILLY -RAZOR SCRAPER 9.99 JPMORGAN CHASE BANK ROYAL MFG - FILTERS 710.65 CITY GARAGE LABOR & OVERHEAD - AUG, 2 500.00 CITY GARAGE PARTS FOR RESALE - AUG, 2 13.78 JPMORGAN CHASE BANK GRAINGER- HANDLE 8.93 JPMORGAN CHASE BANK GRAINGER -2 WAY RADIOS 117.69 JPMORGAN CHASE BANK GRAINGER - THROTTLE CONTROL 49.50 JPMORGAN CHASE BANK GRAINGER -DRILL BIT 11.70 JPMORGAN CHASE BANK GRAINGER -RIVOT KIT 47.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 61.82 JPMORGAN CHASE BANK P & K EQUIPMENT -PARTS 39.37 JPMORGAN CHASE BANK BUMPER TO BUMPER - WIPERS 9.00 JPMORGAN CHASE BANK MIDWEST BIO -LIGHT BULB 28.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 68.39 FLEETCOR TECHNOLOGIES FUELMAN - AUG., 2011 718.57 JPMORGAN CHASE BANK LOWES -MASK 19.89 UNIFIRST HOLDINGS LP UNIFORM RENTAL 58.76 JPMORGAN CHASE BANK LOWES- MATERIALS 429.64 JPMORGAN CHASE BANK NCL -LAB AND OPER SUPPLIES 530.52 JPMORGAN CHASE BANK REASORS -DRY ICE 9.99 JPMORGAN CHASE BANK LOWES- CONDUIT FITTINGS 2.39 JPMORGAN CHASE BANK ACCURATE -LAB SUPPLIES 218.35 TOTAL WASTEWATER TREATMENT 24,241.14 WWTP EXPANSION BRB CONTRACTORS, INC. WWTP EXPANSION & 117 ST 72,853.61 TOTAL WWTP EXPANSION 72,853.61 WASTEWATER COLLECTION! UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.16 JPMORGAN CHASE BANK LOWES- CONCRETE MIX 20.76 JPMORGAN CHASE BANK LOWES -LOCKS 116.73 JPMORGAN CHASE BANK DEZURIK- ACTUATOR 299.20 Page 2 Claims List 09/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION; UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.16 FLEETCOR TECHNOLOGIES FUELMAN -AUG., 2011 1,360.85 AEP /PSO ELECTRIC USE 4,711.31 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 139.20 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 231.57 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 532.34 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.47 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 155.37 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.16 LOT MAINTENANCE OF OKLAHOMA, INC. CLEANED LINES 1,500.00 LOT MAINTENANCE OF OKLAHOMA, INC. PUMPING LIFT STATION 1,100.00 JOLIE, INC. THE UPS STORE SHIPPING 12.53 CITY GARAGE PARTS FOR RESALE - AUG, 2 815.57 CITY GARAGE LABOR & OVERHEAD - AUG, 2 833.33 JPMORGAN CHASE BANK WATER PROD - MATERIALS 360.82 JPMORGAN CHASE BANK OREILLY- CLEANING SUPPLIES 14.96 JPMORGAN CHASE BANK PAGERMALL - BUNGEES 6.99 JPMORGAN CHASE BANK J &R EQUIP- REPAIR PARTS 172.56 JPMORGAN CHASE BANK AUTO ENGIN -FLOW RINGS 620.50 JPMORGAN CHASE BANK LOWES- MORTAR MIX 11.01 TOTAL WASTEWATER COLLECTIONS 13,172.05 REFUSE COLLECTIONS JPMORGAN CHASE BANK PAGERMALL - BUNGEES 6.98 JPMORGAN CHASE BANK BUMPER TO BUMPER -BITS 4.40 JPMORGAN CHASE BANK FRONTIER INT'L- ALT /BELT 228.06 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIR SVCS 2,069.99 BRIDGEPORT TRUCK MFG, INC TY -ROD ASSEMBLY 147.48 BRIDGEPORT TRUCK MFG, INC AIR SHIFT SPRING 58.41 JPMORGAN CHASE BANK BUMPER TO BUMP -FLOOR DRY 82.20 JPMORGAN CHASE BANK BUMPER TO BUMP -FLOOR DRY 82.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.09 CITY GARAGE LABOR & OVERHEAD - AUG, 2 3,333.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.09 JPMORGAN CHASE BANK BUMPER TO BUMP -TAIL LIGHT 9.00 JPMORGAN CHASE BANK GELLCO - SAFETY BOOTSM/ILES 116.99 JPMORGAN CHASE BANK FLUID SPECIALTY -HOSES 49.84 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.09 CITY GARAGE PARTS FOR RESALE - AUG, 2 6,006.13 FLEETCOR TECHNOLOGIES FUELMAN - AUG., 2011 8,001.10 TOTAL REFUSE COLLECTIONS 20,319.38 RECYCLE CENTER _[UNIFIRST UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.34 ELECTRIC USE 91.27 Page 3 Claims List 09/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni RECYCLE CENTER... UNIFIRST HOLDINGS LP CITY GARAGE JPMORGAN CHASE BANK UNIFORM RENTAL LABOR & OVERHEAD - AUG, 2 ANZ SIGNS - SURVEY SIGN 14.34 166.66 12.50 TOTAL RECYCLE CENTER 313.45 FUND GRAND TOTAL 438,657.3 OPWA GRAND TOTAL $438,657.35 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/10/2011 Payroll Expenses 8,348.78 4,396.00 11,292.26 10,488.46 7,185.87 10,173.41 1,080.40 Total ExDenses 12,369.31 7,124.30 18,832.34 18,322.16 12,473.38 16,684.93 1,958.73 FUND TOTAL 52,965.18 87,765.15 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of August 31, 2011 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES Water 560,970 1,026,429 4,613,000 22.25% Wastewater 269,169 530,761 3,286,600 16.15% Refuse & recycle 161,745 313,866 1,753,100 17.90% Other fees 33,107 70,165 475,700 14.75% Interest & other 199,935 271,935 299,900 90.68% TOTAL OPERATING REVENUES 1,224,926 2,213,156 10,428,300 21.22% OPERATING EXPENSES: Personal services 188,106 366,452 2,283,411 16.05% Materials & supplies 418,616 708,521 3,105,110 22.82% Other services 111,229 294,532 1,871,267 15.74% Capital outlay 98,998 98,998 778,225 12.72% Debt service 386,903 501,167 3,077,036 16.29% TOTAL OPERATING EXPENSES 1,203,852 1,969,670 11,115,049 17.72% REVENUES OVER EXPENSES 21,073 243,486 (686,749) - 35.45% TRANSFERS IN (OUT) Transfers in 14,681 14,681 249,900 5.87% Transfers out - - (300,000) 0.00% TOTAL TRANSFERS 14,681 14,681 (50,100) - 29.30% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 52,883 67,048 7,565,432 0.89% Expenditures of OWRB Debt (95,939) (148,822) (7,565,432) 1.97% TOTAL OWRB PROCEEDS AND EXPENDITURES (43,056) (81,774) - NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance * Pending completion of year -end accruals. (7,302) 176,393 (736,849) 2,954,126 2,954,126 3,130,519 2,217,277 The City Wit € u Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: FY 2011-2012 Water Meter Purchase Contract Award DATE: September 16, 2011 BACKGROUND: On an annual basis, the Owasso Public Works Authority purchases water meters through a bidding process. The Trustees last approved a water meter purchase contract with HD Supply Waterworks of Oklahoma City in September 2010; thus, a new contract bid is needed in order to keep prices current. In FY 2010-2011, work orders were processed for 175 new water meter installations and replacements. The FY 2011 -2012 Water Division operating budget includes funding for the purchase of water meters for new service installations and inoperable meter replacements. BID EVALUATION: The bid specifications were advertised in the August 04, 2011 and August 11, 2011 editions of the Owasso Reporter, and mailed to five potential vendors. Bids were opened on August 31, 2011. Two bids were received; one from Water Products of Oklahoma, Inc. (Owasso, Oklahoma) and one from HD Supply Waterworks (Oklahoma City, Oklahoma) with unit prices as follows: Description HD Supply Waterworks Water Products 3/4" Meter $ 35.29 $ 31.00 1 " Meter $ 88.23 $ 100.00 1 -1 /2" Meter $ 258.82 $ 240.00 2" Meter $ 323.52 $ 350.00 Description HD Supply Waterworks Water Products 2" Compound meter $ 1,229.41 $ 1,300.00 3" Compound meter $ 1,778.82 $ 1,770.00 4" Compound meter $ 2,409.41 $ 2,400.00 6" Compound meter $ 4,070.58 $ 4,000.00 After review of the two bids received, it was determined that HD Supply Waterworks is the most responsible bidder and meets all bid specifications. Within the bid specifications provided by the Owasso Public Works Authority, it was clearly stated that a Neptune meter was the required meter to be bid under this contract. The Water Division has utilized the Neptune brand of meter for the past twenty years. The Neptune meter has been a consistently accurate and reliable product for OPWA and water users of Owasso. Unfortunately, the meter submitted by Water Products is not a Neptune brand meter which results in the bid being disqualified. Delivery of the meters by HD Supply Waterworks can be in partial orders over the contract period. Additionally, the contract guarantees unit prices for any orders placed until June 30, 2012. FUNDING SOURCE: The FY 2011 -2012 Public Works Department Water Division budget includes sufficient funds to purchase the needed meters. RECOMMENDATION: Staff recommends the Trustees award the annual water meter purchase contract to HD Supply Waterworks of Oklahoma City, Oklahoma, for the purchase of 5/8" by 3/4" water meters at $35.29 each, I" water meters at $88.23 each, 1-1/2" water meters at $258.82 each and 2" meters at $323.52 each, 2" compound meters at $1229.41, 3" compound meters at $1778.82 each, 4" compound meters at $2409.41 each and 6" compound meters at $4070.58. ATTACHMENT: A. 2011 Bid Documentation B. 2010 Bid Documentation Opening Date: Number of Bids: Bids Opened By: Witness: August 31, 2011 2 Travis Blundell John Feary BID DOCUMENTATION OWASSO PUBLIC WORKS AUTHORITY Water Meters 2011 BIDDER DIRECT READ (each meter) PRO -READ (each meter) 5/877 %3/477 1177 1%Z 77 299 299 275 4 ''#19 6" HD Supply Waterworks, Oklahoma City $35.29 $88.23 $258.82 $3263.52 $12629.41 $1778.82 $2409.41 $4070.58 Water Products of Oklahoma, Owasso $31.00 $100.00 $240.00 $350.00 $1300.00 $1770.00 $2400.00 $4000.00 Certification: I, Travis Blundell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: /s/ Travis Blundell Date: August 31, 2011 Opening Date: Number of Bids: Bids Opened By: Witness: September 2, 2010 2 Marcia Boutwell Jennifer Ross BID DOCUMENTATION OWASSO PUBLIC WORKS AUTHORITY Water Meters 2010 BIDDER DIRECT READ (each meter) PRO -READ (each meter) 5/877 % 3/477 177 1%2" 277 277 377 4» L» HD Supply Waterworks, Oklahoma City $32.95 $78.80 $205.75 $270.50 $898.00 $1310.00 $1565.00 $2550.00 Water Products of Oklahoma, Owasso $34.60 $109.00 $240.00 $360.00 $1050.00 $1590.00 $2200.00 $3400.00 Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: /s/ Marcia Boutwell Date: September 2, 2010 V The City Wit aut Limits, TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Recommendation for Contract Award US Highway 169 Water Tank (Ram Tank) Interior Re- painting Project DATE: September 16, 2011 BACKGROUND: Built in 1984, the water tank along US Highway 169 (also referred to as the "Ram Tank ") serves an important role in the City of Owasso's water supply system. The tank stands 100 feet tall and is sixty feet in diameter, with a 2,000,000 gallon capacity. The tank currently provides needed pressure in the "lower" pressure zone, which is south of 96th Street North to 76th Street North. The interior of the water tank has not been repainted since construction. An inspection report prepared in 2006 indicated the need to sandblast the tank interior to remove the original paint and corrosion; power -grind the pitted steel and original welds; repair the interior ladder and add a safety climbing device to meet OSHA standards; replace the grout between the steel tank and concrete foundation; and epoxy coat the foundation to keep the freeze -thaw cycle from damaging the foundation, in addition to several other recommendations. In August 2011, the successful bidders for the exterior portion of the tank, TMI, Inc., inspected the interior of the tank after the tank was drained and sediment removed. Their inspection echoed the original report, but mentioned that severe pitting in the steel floor of the tank should be repaired with filler before the tank floor is painted. The bid specifications were prepared to sandblast and paint the interior of the tank; repair the pitting in the tank floor, walls and roof; repair and seal the foundation; add a stainless steel roof vent; and repair the interior ladder. An alternate specification was included to replace the ladder in lieu of repairing the ladder. With available funds, the repair would be deleted and the replacement added. SOLICITATION OF BIDS: In August 2011, an advertisement for bids for the interior restoration project was published in accordance with State statutes. During the bidding process, five (5) contractors ordered plans for the project. The bid opening occurred on September 15, 2011, with five (5) contractors submitting bids. The five (5) qualified bid amounts are as follows: Bidder Base Bid Additive Alternate Luckinbill, Inc. $154,100.00 $13,800.00 Kinard Paint and Sand Blasting, Inc. $158,980.00 $ 8,000.00 Great Plains Pump & Construction, Inc. $196,078.64 $ 5,000.00 Maguire Iron Inc. $211,230.00 $ 9,900.00 TMI Coatings $238,800.00 $10,900.00 The City Engineering staff completed the bid evaluation and Luckinbill, Inc. was determined to be the lowest qualified bidder. Staff reviewed their references and found that they have completed successful tank painting projects in Stillwater and Blackwell, Oklahoma. BID ANALYSIS: The bids were prepared to separate the surface preparation and painting from the repairs to the tank. The low bidder included $4,800 in the base bid for ladder repair and bid $13,800 to replace the ladder, a difference of $9,000.00. Therefore the award amount will be: Base Bid: $154,100.00 Delete Ladder Repair ($ 4,800.00) Add Ladder Replacement $ 13 800.00 Total: $ 163,100.00 FUNDING: Funding for this project is available in the FY 2011-2012 Water Distribution Operating Budget. RECOMMENDATION: Staff recommends the Trustees award the Ram Tank Interior Re- painting Project contract to Luckinbill, Inc., in the amount of $163,100. ATTACHMENT: A. Location Map B. Bid Tabulation RAM TANK INTERIOR PAINTING PROJECT CITY OF OWASSO 9/16/11 Legend 0 North TMS 11TAP IS FOR INFORMATIC>Iq PTJlkPC)SP- CDNIllr A.N33 IS W40T IN'TBNl-lFT> T(-> lkF-PR-USEN'r AN ACCURA•E ANI.*>rRUF- SCAIF-. USE OF'17EUS MALP IS *Wl'rHOE.;T W-A.IkltAl-ZTY <>R.ABPR-F-S1RlTrAfI0llT 13-y- C17Y C3F QWASSO CDF ITS ACCXYRA�CY. 1 1 1 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 Ram Tank interior Re- Painting Project - Owasso, Oklahoma Contractor Bids All Projects Engineer Estimate Luckinbill TMI Coatings Kinard Painting Bid Item # Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total 1 Prepare and Repaint Water Tank Interior 1 LS $150,000.00 $150,000.00 $139,700.00 $139,700.00 $130,645.00 $130,645.00 2 Epoxy Foundation and Grout Tank 1 LS $3,000.00 $ 3,000.00 $3,600.00 $ 3,600.00 $3,000.00 $3,000.00 3 Repair Interior Ladder and Add Safety Climbing Device 1 LS $5,000.00 $ 5,000.00 $4,800.00 $ 4,800.00 $4,000.00 $4,000.00 4 Repair Pits in Tank Interior Floor 1400 SF $1.43 $ 2,000.00 $3.00 $ 4,200.00 $3.00 $4,200.00 5 Install New 24" Roof Vent in Tank Roof and Repaint Roof Exterior 1 LS $15,000.00 $ 15,000.00 $1,800.00 $ 1,800.00 $17,135.00 $17,135.00 Total $: Total $: $175,000.00 Total $: $154,100.00 Total $: $158,980.00 AA AA Replace Interior Ladder and Add Safety Climping Device 1 LS $ 5,000.00 $ 15,000.00 $ 9,900.00 $ 13,800.00 $ 10,900.00 $ 8,000.00 All Projects Great Plains Maguire Iron TMI Coatings Bid Item # Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total 1 Prepare and Repaint Water Tank Interior 1 LS $163,278.75 $163,278.75 $172,000.00 $172,000.00 $214,000.00 $214,000.00 2 Epoxy Foundation and Grout Tank 1 LS $2,500.00 $ 2,500.00 $9,500.00 $ 9,500.00 $4,600.00 $ 4,600.00 3 Repair Interior Ladder and Add Safety Climbing Device 1 LS $3,899.89 $ 3,899.89 $8,900.00 $ 8,900.00 $5,900.00 $ 5,900.00 4 Repair Pits in Tank Interior Floor 1400 SF $6.00 $ 8,400.00 $11.45 $ 16,030.00 $5.00 $ 7,000.00 5 Install New 24" Roof Vent in Tank Roof and Repaint Roof Exterior 1 LS $18,000.00 $ 18,000.00 $4,800.00 $ 4,800.00 1 $7,300.001 $ 7,300.00 Total $: $196,078.64 Total $: $211,230.00 Total $: $238,800.00 AA Replace Interior Ladder and Add Safety Climping Device 1 LS $ 5,000.00 $ 9,900.00 $ 10,900.00