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Home My WebLink About2011.09.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular RECEIVED DATE: September 20, 2011 SEP , 3 T011 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building City o9rk,3�� 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 16, 2011+1rianWnM VK Phu . Stevens, Dep ty City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the September 6, 2011 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledge receipt of the monthly FY 201 1-2012 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 6, 2011 The Owasso Public Golf Authority met in regular session on Tuesday, September 6, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 2, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:37 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Patrick Ross, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Charlie Brown, Councilor ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 16, 2011 Regular Meeting. B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Ross, to approve items A, and B of the Consent Agenda with claims totaling $25,930.59. Also included for review were payroll payment reports for pay period 08/ 13/ 1 1 and 08/27/ 11. YEA: Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 4-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. ITEM 5. REPORT FROM OPWA MANAGER No report. ITEM 6. REPORT FROM OPWA ATTORNEY No report. Owasso Public Golf Authority September b, 2011 ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Ross moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 4-0 and the meeting was adjourned at 7:38 p.m. Juliann Stevens, Minute Clerk Doug Bonebrake, Chairman 2 Claims List 09/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA DYNAMIC BRANDS MERCHANDISE 171.00 DYNAMIC BRANDS MERCHANDISE 248.00 JPMORGAN CHASE BANK SYSCO-FOOD 663.75 JPMORGAN CHASE BANK GEAR SPORT -MERCHANDISE 743.99 JPMORGAN CHASE BANK REASORS-FOOD 2.98 JPMORGAN CHASE BANK REASORS-FOOD 31.38 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 243.35 JPMORGAN CHASE BANK CUSTOM BRAND -MERCHANDISE 964.44 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 400.19 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 176.58 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 96.03 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 301.33 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 105.05 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 96.07 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 84.69 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,135.69 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 290.64 JPMORGAN CHASE BANK GEAR SPORT -MERCHANDISE 1,034.75 JPMORGAN CHASE BANK GEAR SPORT -MERCHANDISE 430.68 JPMORGAN CHASE BANK SKYCADDIE-MERCHANDISE 89.95 JPMORGAN CHASE BANK WALMART-BEVERAGES 2.73 JPMORGAN CHASE BANK GREG NORMAN-MERCHANDISE 575.88 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 11.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 54.06 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 66.56 JPMORGAN CHASE BANK COKE -BEVERAGES 45.50 JPMORGAN CHASE BANK COKE -BEVERAGES 637.57 JPMORGAN CHASE BANK NIKE-MERCHANDISE 86.51 JPMORGAN CHASE BANK TRUE LINKS -MERCHANDISE 406.49 TOTAL OPGA 9,197.40 CART OPERATIONS JPMORGAN CHASE BANK JUSTICE GOLF -PARTS 267.16 JPMORGAN CHASE BANK ROBE RTSON-TIRES 101.85 TOTAL CART OPERATIONS 369.01 COURSE MAINT TIMMONS OIL COMPANY FUEL 2,681.54 DAVID B. NOWLAND FERTILIZER 757.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 41.28 JPMORGAN CHASE BANK NU AIR -GASKETS 37.05 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 19.48 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 2.00 JPMORGAN CHASE BANK PROF TURF -RIMS 124.98 JPMORGAN CHASE BANK PROF TURF -SOLENOIDS 156.00 JPMORGAN CHASE BANK ACU-TWO WAY RADIOS 359.50 JPMORGAN CHASE BANK LOWES-OIL 60.96 Page 1 Claims List 09/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK SUB AIR -FANS 10,240.00 AEP/PSO ELECTRIC USE 2,512.63 TOTAL COURSE MAINT 16,992.42 FOOD & BEV JPMORGAN CHASE BANK MICRO MATIC-CLEANING KIT 53.45 JPMORGAN CHASE BANK ISYSCO-SUPPLIES 48.78 TOTAL FOOD & BEV 102.23 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 332.36 JPMORGAN CHASE BANK LOCKE-SUPPLIES 34.54 AEP/PSO ELECTRIC USE 2,319.74 JPMORGAN CHASE BANK TRUE LINKS -UNIFORMS 126.01 TOTAL GOLF ADMIN 2,812.65 FUND GRAND TOTAL 29,473.7 OPGA GRAND TOTAL $29,473.71 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/10/2011 Department Payroll Expenses Total Expenses Golf Shop Operations 2,681.85 3,953.04 Cart Operations 1,883.79 2,115.15 Golf Course Operations 8,186.20 11,460.35 Food & Beverage 3,972.63 4,902.33 General & Administration 3,184.22 4,642.23 FUND TOTAL 19,908.69 27,073.10 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of August 2011 and 2010 August 31, 2011 1 August 31, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 47,390 105,096 463,500 22.67% 47,643 112,463 643,500 17.48% Merchandise sales 19,072 30,401 185,000 16.43% 13,506 30,625 185,000 16.55% COS -- merchandise (11,985) (20,636) (140,000) 14.74% (9,194) (22,933) (140,000) 16.38% Food & beverage 18,508 43,074 185,000 23.28% 9,480 28,386 205,000 13.85% COS -- food & beverage (10,196) (22,238) (72,000) 30.89% (5,679) (14,365) (72,000) 19.95% Interest & other 5,798 6,902 43,400 15.90% 2,785 10,522 54,800 19.20% Transfer from General Fund - - - - 0.00% TOTAL OPERATING REVENUES 68,587 664,900 21.45% 58,541 144,698 876,300 16.51% 142,600 OPERATING EXPENSES: Personal services 59,100 140,471 635,450 22.11% 67,278 133,131 626,338 21.26% Materials & supplies 8,488 30,781 101,160 30.43% 11,778 31,067 93,060 33.38% Other services 13,140 44,763 128,290 34.89% 19,082 30,333 128,540 23.60% Capital outlay 13,984 13,984 - 31,422 55,922 55,000 Debt service - - - 2,357 4,713 28,280 16.67% TOTAL OPERATING EXPENSES 94,711 229,999 864,900 26.59% 131,918 255,166 931,218 27.40% NET INCOME (LOSS) (26,124) (200,000) (73,377) (110,468) (54,918) (87,398)