HomeMy WebLinkAbout2011.09.13_Worksession MinutesOWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, September 13, 2011
The Owasso City Council met in a special meeting on Tuesday, September 13, 2011 in the
Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, September 9, 2011.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:04 PM.
PRESENT ABSENT
Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor
Steve Cataudella, Councilor
Patrick Ross, Councilor
Charlie Brown, Councilor
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. PROPOSED RENEWAL OF THE YOUTH SERVICES OF TULSA CONTRACT FOR
THE OWASSO YOUTH COURT
B. GARNETT REGIONAL DETENTION FACILITY PAYBACK FEE
Ms. Bishop presented items A and B. A draft resolution pertaining to Item B was provided to the
Council and discussion was held regarding the method of calculating the assessment fee to be
paid upon development of property located within the drainage basin. It was further explained
that each item will be placed on the September 20, 2011 City Council agenda for consideration
and appropriate action.
ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. FINAL PLAT - OLD SHELL PARK DENTAL OFFICE
B. FINAL PLAT RESUBMISSION -THE RESERVE AT ELM CREEK
C. PROPOSED AMENDMENTS TO CHAPTER 20, LANDSCAPING REQUIREMENTS
D. PROPOSED EASEMENT CLOSURE PROCESS
E. PROPOSED ADDITIONS TO ZONING DEFINTIONS
F. PROPOSED RENEWAL OF THE GRAND GATEWAY CONTRACT FOR PELIVAN
TRANSIT SERVICES
G. SPECIFIC USE PERMIT 1 1-02 - OWASSO POLICE DEPARTMENT FIRING RANGE
H. PROJECT ACCEPTANCE AND FINAL PAYMENT - GARNETT REGIONAL
DETENTION FACILITY
1. PROJECT ACCEPTANCE AND FINAL PAYMENT - RAYOLA PARK
IMPROVEMENT PROJECT
J. PROJECT ACCEPTANCE AND FINAL PAYMENT - THREE LAKES POND
IMPROVEMENT PROJECT
K. REVIEW BIDS RECEIVED FOR FY 12 WATER METER PURCHASE
L. REPORT ON RAM TANK INTERIOR BIDDING PROCESS
M. REPORT ON JAG GRANT AND PROPOSED BUDGET AMENDMENT
Mr. Lehr presented Items A-E and discussion was held. It was further explained that Items A-D
were recommended for Council approval by the Owasso Planning Commission and that an
item would be placed on the September 20th City Council agenda for consideration and
Owasso City Council September 13, 2011
appropriate action. Mr. Lehr explained Item E was tabled by the Planning Commission for further
discussion. Mr. Lehr presented Items F-M and discussion was held. Items F-M will also be placed
on the September 20th City Council agenda for consideration and appropriate action.
Councilor Cataudella left the meeting during Item 3.
ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS
A.
PROPOSED ORDINANCE - AMENDMENTS TO PART 4, ANIMAL REGULATIONS
AND AMENDMENTS TO ANIMAL CONTROL FEE SCHEDULE
B.
PROPOSED PRIVATE STORMWATER DETENTION POLICY
C.
REPORT ON THE SANTA FE LIFT STATION AND FORCE MAIN IMPROVEMENT
PROJECT
D.
REPORT ON CNG PROJECT AND BIDDING PROCESS
E.
DISCUSSION RELATING TO GENERAL OBLIGATION BOND PROJECT
F.
CITY MANAGER REPORT
1.SALES TAX REPORT
2. FIRING RANGE, OWASSO POLICE DEPARTMENT
A.) Ms. Lombardi presented information relating to proposed amendments to the Animal
Ordinances for the City of Owasso and discussion was held. She further explained the proposed
Ordinance would be placed on the September 20th agenda for consideration and appropriate
action; B.) Mr. Stevens presented the final draft of the Private Stormwater Detention Policy and
discussion was held. It was further explained this item would be placed on the September 20th
agenda for consideration and appropriate action; C.) Mr. Ray advised that the OWRB has
approved the OPWA loan application and that staff will be advertising the project for bids
during the month of October. It was further explained that items pertaining to this project, such
as acceptance of the loan and bid award will be placed on the November 1St agenda for
consideration and appropriate action; D.) Mr. Ray commented that approximately fifteen
representatives attended the pre-bid meeting held September 8, 2011 and that bids will be
opened at 2:00 p.m. on Monday, September 19th. The bid proposal includes the turn-key design
and construction of a CNG facility and fueling infrastructure, the purchase of the property, by
the bidding party, necessary to accommodate the facility and infrastructure, and the purchase
and installation of fuel conversion kits for City vehicles. In consideration for the investment made
by the bidding party in the property for this project, the City will enter into a long-term
Maintenance and Operation Agreement for the facility, as well as a CNG Fuel Purchase
Agreement. The staff will work diligently to review and evaluate each bid submitted in an effort
to provide the City Council with a recommendation for bid award during the September 20th
Council meeting; E.) Mr. Ray commented that staff is working on election information to be
placed on the City's website. In addition, five community meetings will be held (one in each
Council Ward) for residents to receive information and ask questions about the October
election. Once a location for each meeting is confirmed, the meeting details will be provided
to the members of the City Council and made available to the public; F.)Mr. Ray provided
information on the most recent sales tax receipts, explained the staff's intent to seek
authorization to proceed on the Owasso Police Department Firing Range project, and explained
staff's intent to re-bid the Public Works Roof replacement project due to contractor refusal to
complete the work as awarded. Ms. Lombardi presented information in a recent court decision
regarding Huntley vs. City of Owasso, et. al.
Owasso City Council
ITEM 5: REPORT FROM CITY COUNCILORS
No Report.
ITEM 6: ADJOURNMENT
Mr. Ross moved for adjournment, seconded by Mr. Brown.
YEA: Bonebrake, Ross, Brown
NAY: None
Motion carried 3-0.
Meeting adjourned at 9:35 PM.
September 13, 201 1
D onebr e, Mayor
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J WMStevens, Deputy City Clerk