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Home My WebLink About2003.12.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THJ OWASSO CITY COUNCIL NUITAIWO 1. Call to Order Mayor Cochran 2. Invocation Eric Wiles, Community Development Director 3. Flag Salute 4. Roll Call 5. Employee of the Month presentation. Mr. Ray Mr. Ray will recognize the Employee of the Month for December 2003. H:\Ageii&s\CoanciR 120103, doc Owasso City Council December 2, 2003 Page 2 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the November 11, 2003 Special Meeting and November 18, 2003 Regular Meeting. Attachment #6-A B. Approval of Claims. Attachment #6-B C. Action relating to Ordinance No. 767, an ordinance providing for the annexation of approximately 1.71 acres, more or less, generally located in the northwest comer of E. 981h Place North and N. 105"' East Avenue. Attachment 9 6 ®C Staff recommends Council approval of Ordinance No. 767 and has listed this item in the consent section of the agenda based on Council actions taken November 18, 2003 to approve the annexation. D. Action relating to Ordinance No. 768, an ordinance providing for the annexation of approximately 185 acres, more or less, generally located !/2mile cast and south of the N. 129th East Avenue and E. 76th Street North intersection. Attachment #6-D Staff recommends Council approval of Ordinance No. 768 and has listed this item in the consent section of the agenda based on Council actions taken November 18, 2003 to approve the annexation. T Request from Clayton McMartin to address Council. Mr. Ray Attachment #7 d.c Owasso City Council December 2, 2003 Page 3 8. Request from Kenneth Yates to address Council Mr. Ray Attachment #8 9. Consideration and appropriate action relating to a request for Council acceptance of the water system, sanitary sewer system, storm drainage systems and street installation for the Country Estates VI addition. Mr. Cross Attachment #9 Staff will recommend Council acceptance of Country Estates VI water, sanitary sewer, storm drainage systems and streets. 10. Consideration and appropriate action relating to a request for City Council to declare a 1972 fire truck surplus to the needs of the City of Owasso, establish a value for the Vehicle, and authorize the disposal of such. Mr. Fisher Attachment #10 Staff will recommend Council declare the 1972 fire truck surplus to the needs of the City, establish the value of the vehicle at $100.00 (salvage value) and authorize the sale of the fire truck to the Turley Fire Department for the sum of ten dollars ($10.00). I I:',Ageiidas'CotmciI\120203 doc Owasso City Council December 2, 2003 Page 4 11. Consideration and appropriate action relating to a request for the approval and adoption of an Emergency Operations Plan for the City of Owasso. Mr. Rooney Attachment #11 Staff will recommend approval of the plan and its adoption as the City's Emergency Response Policy. Staff will recommend Council approval of a zoning change for the property located on the northwest corner of the intersection of East 86th Street North and North Cedar Street. Such zoning to include CS (Commercial Shopping) in the amount of 3.51 acres in the southern portion of the property, more or less, OL (Light Office) in the amount of 0.72 acres in the central portion of the property, more or less, and RS (Residential) in the amount of 0.88 acres in the northern portion of the property, more or less. 13. Request to address the City Council. Councilor Mike Helm, Ward #5 Councilor Helm has requested to be placed on the agenda for the purpose of addressing the Council. 11.\Agndas\('u n nci Id '0203 doc Owasso City Council December 2, 2003 Page 5 14. Report from City Manager. 15. Report from City Attorney, 16. Deport from City Councilors. 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 18. Adjournment. }I 'v \gendusVCouncilAt ?0 ?03 doc ham' h _ U OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, November 11, 2003 The Owasso City Council met in a special meeting on Tuesday, November 11, 2003 in the Lower Level Conference Room at the Emergency Operations Center, 207 South Cedar Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 7, 2003. ITEM 1:' CALL TOO ER. Mayor Cochran called the meeting to order at 6:00 p.m. A quorum was declared present. FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR SECTION 30L(B)LIJ. Councilor Cataudella moved, seconded by Councilor Helm to enter into Executive Session in order to discuss the evaluation of the City Manager. All voted in favor of retiring into Executive Session and the Council entered into Executive Session at 6:05 PM. Discussion held amongst City Council members regarding personnel matters relating to the office of the City Manager. At 7:00 PM, the Executive Session concluded. Mayor Cochran called the meeting back into open session. No action was taken in Executive Session. ITEM 3: DISCUSSION RELATING TO PLANNING ITEMS Mr. Cuthbertson presented the planning items, a rezoning for Bethel Baptist Church, a rezoning for Budgget Industries, a final plat for First Christian Church, an annexation request for Kellog Engineering, and an annexation request for the Sue McPartland Trust. Staff explained that the Bethel Baptist Church rezoning was denied by the Planning Commission and would not be forwarded to the Council unless the applicant appeals the rezoning request. Owasso City Council November 11, 2003 Staff also explained that the Budgget Industries rezoning request will be forwarded to the Council without a recommendation from the Planning Commission as they had no recommendation from a tie vote. The other items were approved by the Planning Commission and will be recommended for Council approval at the November 18, 2003 regular meeting. ITEM 4: DISCUSSION RELATING TO STATION �TN FIRE THE FIRE BAY RENOVATION AT THE ��. DOWNTOWN _. � ..� � �. Mr. Fisher presented a project update on the renovation work needed and planned at the downtown fire station. ITEM 5: DISCUSSION RELATING TO THE AWARD OF POLYCART BIDS Mr. Carr provided the Council with a status report on the polycart system and that staff was working with a vendor to test out a somewhat modified polycarC to ensure that it would meet specifications. ITEM 6: PRESENTATION ON THE COMMUNITY EMERGENCY RESPONSE TEAM TRAINING PRQQRAMICERT) Mr. Motto and Ms. Sullivan gave a presentation on the CELT program and the potential funding available through grants to facilitate such a program. Mr. Motto presented the planned storm siren improvement system. Staff informed the Council that a bid document would be developed and bids would begin to be sought for the siren replacement program so that the sirens would be in place by the Spring. Mr. Motto presented the Emergency Operations Plan. Staff explained the necessity for this item and that it would be placed on the December 2, 2003 City Council agenda as an action item. I Owasso City Council ITEM 9: CITY- MANAGER ITEMS Mr. Ray gave A. B. C. D E. E. a brief update on the following items: Vision 2025 Capital Improvement Priorities Capital Improvement Financing FOP Arbitration Legislative Consortium Issues Sports Dark band Purchase ITEM 10: ADJOURNMENT November 11, 2003 Councilor Cataudella moved, seconded by Mayor Cochran, for adjournment. All voted in favor and the meeting adjourned at 10:45 PM. Gary Cochran, Mayor 11 OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 18, 2003 The Owasso City Council met in regular session on Tuesday, November 18, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, November 14, 2003. ITEM I , CALL TO ORDER Mayor Cochran called the meeting to order at 6:51 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the OPWA meeting preceding this meeting. ITEM 3. ROLL CALL STAFF Rodney J. Ray, City Manager Stephen Gray, City Attorney A quorum was declared present. TTEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the November 4, 2003 Regular Meeting. B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Helm, to approve the Consent Agenda with claims totaling $517,916.67, including addendum, and payroll claims totaling $247,074.13. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. Mr. Cross presented the item. Ms. Kimball moved, seconded by Mr. helm, to accept the L.,akeridge Phase 111 sanitary sewer system. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE REZONING OF PROPERTY FROM CIS (COMMERCIAL, HIGH INTENSITY) TO IL, (INDUSTRIAL L,IGHT). THE SUBJECT PROPERTY IS LOCATED AT 8 SOUTH ATLANTA, BUDGET INDUSTRIES. This item was withdrawn and re-scheduled for the 12/2/03 City Council Meeting. CONSIDERATION ITEM 7. APPROVAL OF THE FIRST CHRISTIAN CHURCH OF OWASSO PLAT. THE SUBJECT PROPERTY IS LOCATED IN THE NORTHWEST CORNER OF NORTH GARNETT ROAD AND Ms. Cuthbertson presented the item. Mr. Helm asked if there was a payback to Washington County Rural dilater District. Mr. Cuthbertson answered that First Christian Church of Owasso would be responsible to pay a $50.00 water tap fee to Washington County Rural dilater District. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve the First Christian Church of Owasso final plat. YEA: Kimball, Thoendel, Cataudella, helm, Cochran NAY: bone Motion carried 5 -0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ANNEXATION OF APPROXIMATELY 1.71 ACRES, MORE OR LESS. THE SUBJECT PROPERTY IS LOCATED IN THE NORTHWEST CORNER O NORTH , ♦ - AVENUE ♦ D EAST 98TH PLACE NORTH. Mr. Cuthbertson presented the item. Ms. Kimball moved, seconded by Mr. Cataudella, to accept the annexation request of approximately 1.71 acres located in the northwest corner of Forth 105`}' East Avenue and East 98th Place North. 2 Owasso City Council November 18, 2003 ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ANNEXATION OF APPROXIMATELY 185 ACRES, MORE OR LESS. THE SUBJECT PROPERTY IS LOCATED ONE HALF MILE EAST AND SOUTH OF THE NORTH 129T' EAST AVENUE AND EAST 76 TH STREET NORTH INTERSECTION. Former Mayor John (Troth added a historical fact that this land, located in the vicinity of Elm Creek, was the original town site of Owasso before the railroad went through. Mr. Thoendel moved, seconded by Mr. Cataudella, to accept the annexation request. YEA: Kimball, Thoendel, Cataudella, Cochran NAY: Helm Motion carried 4-1. Mr. Ray invited all to attend the reception for retiring City Attorney Stephen Gray after adjournment. Mr. Ray also expressed his pride in the Skate Park project. He was pleased to see a group of youth and their parents gathered at the park during the weekend. He expressed his appreciation to David Warren for not only have the vision but the tenacity to see his vision through and thanked the City Council for their decision to go ahead with the project. Mr. Ray also said the Timmy and Cindy project was going smoothly. aml N Owasso City Council November 18, 2003 ITEM 12. REPORT FROM CITY COUNCILORS Mr. Helm stated that as we move forward with a 9.3 million dollar water project, the City should adopt a policy of not providing wastewater service unless the proposed development requests City water service. Mr. Cochran stated that the staff is currently working on such a policy to present to the Council. ITEM 13. NEW BUSINESS None ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TOTHE OFFICE OF THE CITY ATTORNEY, SUCH EXECUTIVE SESSION PROVIDED FOR IN 0.& 25, SECTION 307(B)(1).A. Mr. Cataudella moved, seconded by Mr. Helm, to enter into executive session for the purpose stated. YEA: Kimball, Helm, Thoendel, Cataudella, Cochran NAY: None The Mayor recessed the meeting to allow the Council to move into an adjoining room for executive session. The Council entered into executive session at 7:25 pm and retired from executive session at 7:53 pm, at which time the Mayor reconvened the meeting. ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT OF ♦ CITY ATTORNEY. Mr. Cataudella moved to hire Ron Cates as City Attorney effective December 1, 2003. Motion was seconded by Ms. Kimball. YEA: Kimball, Helm, Thoendel, Cataudella, Cochran NAY: None Motion carried 5-0. 4 Owasso City Council November 18, 2003 ITEM 16. ADJOURNMENT. Ms. Kimball moved, seconded by Mr. Helm, to adjourn, YEA. Kimball, Helm, Thoendel, Cataudella., Cochran NAY: Nana Motion carried 5 -0 and the meeting was adjourned at 8:00 p.m. Pat Fiy, Minute Clary I CITY OF OWASSO CLAIMS TO BE PAID 12/02/03 ® DESCRIPTION ANGUNT TREASURER PETTY CASH DEPOSIT REFUND 20.00 TREASURER PETTY CASH DEPOSIT REFUND 20.00 TREASURER PETTY CASH DEPOSIT REFUND 50.00 HOMES UNLIMITED REFUND-ZONING FEES 50.0_0 BUNYARD, DENNIS REFUND TOTAL _- -140.00 TREASURER PETTY° CASH MILEAGE - JACKSON 108,00 BUNYARD, DENNIS MUNICIPAL COURT DEPT TOTAL 1 O�o00 TREASURER PETTY CASH CITY MGR EXPENSES 54.21 OFFICE DEPOT OFFICE SUPPLIES 151.37 TREASURER PETTY CASH OFFICE SUPPLIES 7.35 HOBBY LOBBY PICTURE EASELS 15.98 SAV-ON PRINTING PRINTING 103.00 OSU BUSINESS EXTENSION LEADERSHIP CONFERENCE 240.00 TREASURER PETTY CASH MILEAGE ®BOUTWELL 46.08 OK MUNICIPAL LEAGUE DISTRICT DINNER MEETING 150.00 TREASURER PETTY CASH STAFF TRAINING 36.05 SAV -ON PRINTING PRINTING 161.59 ASHWORTH EMPLOYEE RECOGNITION 957.19 MANAGERIAL DEPT TOTAL 1,922.82 CRAWFORD & ASSOCIATES PC FY 02-03 AUDIT 500.00 FINANCE DEPT TOTAL 500.00 OFFICE DEPOT OFFICE SUPPLIES 60.58 SAV -ON PRINTING PRINTING 38.00 VIDEO REVOLUTIONS BATTERY 49.99 UNIFIRST CORPORATION UNIFORM RENTAL/CLEANING 10.92 NEIGHBOR NEWSPAPER ABATEMENT NOTICE 46.75 BUNYARD, DENNIS ABATEMENT MOWING 75.00 TULSA COUNTY CLERK FILING FEES 39.00 BUNYARD, DENNIS ABATEMENT MOWING 150.00 COMMUNITY DEVELOPMENT DEPT TOTAL 470.24 OFFICE DEPOT OFFICE SUPPLIES 6.04 THERMAL WINDOWS WINDOW REPLACEMENT 75.00 HEATWAVE SUPPLY CO SHIPPING CHARGE 129.40 LOWES COMPANIES REPAIR /MAINT SUPPLIES 264.27 TREASURER PETTY CASH REPAIR SUPPLIES 21.96 VENDOR ®E5CF2IP°TION AM NT MOTOROLA RADIO PARTS 287.38 FORREST SHOEMAKER REPAIR /MAINT SUPPLIES 477.45 A -PLUS SERVICE AIR CONDITIONER 1,600.00 REDLEE JANITORIAL SERVICES 1,267.16 FLYNN'S PEST CONTROL PEST CONTROL 65.00 DISTRICT II PROBATION COMMUNITY WORKER PROGRAM 254.68 TREASURER PETTY CASH DOC LUNCHES 63_.2_4 SUPPORT SERVICES DEP T TOTAL 4,511.58 BAILEY EQUIPMENT SUPPLIES 17.80 BAILEY EQUIPMENT REPAIR /MAINT 37.50 CEMETERY DEPT TOTAL �f�M 55.30 MORTON EXCAVATING DRAINAGE IMPROVEMENTS 9/16/03 136,931.40 CAPITAL PROJECTS DEPT TOTAL 136,931.40 OWASSO FOP LEGAL DEFENSE 105.00 OFFICE DEPOT OFFICE SUPPLIES 21.75 OFFICE DEPOT OFFICE SUPPLIES 146.22 TREASURER PETTY CASH OFFICE SUPPLIES 19.95 SAV-ON PRINTING PRINTING 109.99 SOUTHERN AGRICULTURE CANINE SUPPLIES 66.26 SAV -ON PRINTING PRINTING 10.00 POLICE PETTY CASH KEYS /RADIO CONNECTOR 23.14 TREASURER PETTY CASH MAINT SUPPLIES 19.80 TREASURER PETTY CASH OFFICE SUPPLIES 19.51 EMBLEM ENTERPRISES UNIFORM PATCHES 173.58 POLICE PETTY CASH LUNCHEON /PARKING 15.17 TREASURER PETTY CASH PER DIEM - MOUNT /EDWARDS 140.00 TREASURER PETTY CASH TRAINING- MCINTIRE /ROSS 20.00 WOLF CAMERA DIGITAL CAMERA/MEMORY CARD 1,229.98 POLICE DEPT TOTAL 2,120.35 POLICE PETTY CASH MAP LAMINATION 4.30 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 APCO MEMBERSHIP DUES 20.00 POLICE COMMUNICATIONS DEPT TOTAL 374.30 OWASSO STAFFING TEMP STAFFING 1,142.12 OWASSO STAFFING TEMP STAFFING 552.13 DRUMMOND AMERICAN CLEANING SUPPLIES 194.04 TREASURER PETTY CASH SHELTER SUPPLIES 19.00 CITY OF TULSA EUTHANASIA SERVICES 116.00 ANIMAL CONTROL DEPT TOTAL 2,023.29 OFFICE DEPOT OFFICE SUPPLIES 129.45 ACCURATE FIRE EQUIPMENT FIRE EXTINGUISHER SERVICE 303.55 TREASURER PETTY CASH POSTAGE 14.77 TREASURER PETTY CASH UNIFORM SHIRTS 20.00 TREASURER PETTY CASH REPAIR PARTS 5.96 TOTAL RADIO RADIO REPAIR 138.20 MODE DESCRIPTIQN AMQUNT AT&T WIRELESS PHONE USE -CHIEF 81.96 TREASURER PETTY CASH PER DIEM- GOSVENER 168.00 OK STATE FIRE FIGHTERS ASSOC MEMBERSHIP DUES 1,404.00 FIRE DEPT TOTAL 2,265.89 ADMIRAL EXPRESS OFFICE SUPPLIES 134.85 VOSS, ROGER REIMB FOR OFFICE SUPPLIES 27.84 WAL -MART COMMUNITY OFFICE SUPPLIES 9.48 OFFICE DEPOT PRINTER CARTRIDGE 62.34 SULLIVAN, LINDA TRAVEL EXPENSE REIMBURSEMENT 308.70 OK EMERGENCY MANAGEMENT ASSOC CONFERENCE - SULLIVAN 25.00 OK EMERGENCY MANAGEMENT ASSOC MEMBERSHIP - SULLIVAN 35.00 EMERGENCY PREPAREDNESS DEPT TOTAL _____. 603°21 CROW BURLINGAME REPAIR/MAINT SUPPLIES 21.76 MILL CREEK LUMBER & SUPPLY REPAIR/MAINT SUPPLIES 83.64 FARM PLAN REPAIR /MAINT SUPPLIES 116.24 GELLCO SAFETY SHOES SAFETY BOOTS 245.23 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 7.47 UNIFIRST CORPORATION UNIFORM RENTALS 162.00 SAV-ON PRINTING PRINTING 252.00 FORESTRY SUPPLIES TOOLS 396.89 BAILEY EQUIPMENT SMALL TOOLS 558.00 BEE LINE TRAFFIC CONTROL SIGNALIZATION 250.00 TREASURER PETTY CASH STAFF MEETING 4.31 STREETS DEPT TOTAL 2,097,54 OWASSO STAFFING TEMP STAFFING 18.72 SAV -ON PRINTING PRINTING 70.00 CLIFFORD POWER SYSTEMS GENERATOR RENTAL 392.00 FARM PLAN REPAIR/MAINT SUPPLIES 11.93 LOWES COMPANIES REPAIR/MAINT SUPPLIES 39.19 ADVANCED WARNING BARRICADES 300.00 UNIFIRST CORPORATION UNIFORM CLEANING 58.44 ADT SECURITY SERVICES SECURITY SERVICES 38.96 WASHINGTON CO RURAL WATER DISTRICT WATER 21.20 DAYS INN LODGING - WARREN /EATON 180.00 MISER ASPHALT CO ASPHALT 9,950.00 MIRACLE RECREATION EQUIP CO SKATE PARK RAMPS 82,000.00 PARKS DEPT TOTAL 93,080.44 OFFICE DEPOT OFFICE SUPPLIES 18.97 COMMUNITY CENTER DEPT TOTAL 18.97 OFFICE DEPOT OFFICE SUPPLIES 231.98 TREASURER PETTY CASH MEETING EXPENSE 11.20 MPSI SYSTEMS MAP OF FUNNEL AREA 812.00 ECONOMIC DEVELOPMENT DEPT TOTAL 1,055.18 GENERAL FUND TOTAL 248,828.74 MEN-DO.ER AMOUNT DVVASSD BEAUTY COLLEGE REFUND AMB/F|REFEE 4.20 B|ZZELL.MARJOR|E REFUND #4709 17.70 ALLIANCE MEDICAL AMBULANCE SUPPLIES 078.01 TREASURER PETTY CASH REPAIR SUPPLIES 9.19 ALLIANCE MEDICAL AMBULANCE SUPPLIES 204.00 AT&T WIRELESS PHONE USE-OTHERS 98.08 MED|CLA|MS MONTHLY SERVICES 2.507.28 AMBULANCE SERVICE FUND TOTAL 3,906.44 ===== SAVAGE.SHARALEE TOBACCO PREVENTION CLASS 75.00 JUVENILE COURT FUND TOTAL ------- ===== OVVASS0 BEAUTY COLLEGE REFUND-STDRKJVVATERCHARBE 7.90 STORMWATER MANAGEMENT FUND TOTAL 7.90 ===== CH GUERNSEY &COMPANY STREET WIDENING 8/2002 135352 CAPITAL IMPROVEMENTS FOND TOTAL 135352 ��' OVVASS0 BEAUTY COLLEGE REFUND AMB/F|REFEE 3.80 FIRE CAPITAL FUND TOTAL 3.80 ===== OFFICE DEPOT OFFICE SUPPLIES 0.74 OK TRUCK SUPPLY k8A|NTSUPPL|E3 7.15 INTERSTATE BILLING SERVICE REPAIR PARTS 82.58 FORD OFTULSA REPAIR PARTS 170.44 OK TRUCK SUPPLY REPAIR PARTS 44.25 FRICTION PRODUCTS REPAIR PARTS 49.30 GENUINE PARTS COMPANY-OKLAHOMA REPAIR PARTS 293.14 CLASSIC CHEVROLET REPAIR PARTS 201.21 O'RE|LLYAUTOK4OTIVE REPAIR PARTS 1.007.03 GENERAL WIRE &SUPPLY FENCING MATERIALS 4.483.58 PRO-FENCE FENCE INSTALLATION 234500 CITY GARAGE FUND TOTAL 004040 �� DIXON, SEAN D04122 43.20 RADIOLOGICAL IMAGING 0FOK E10123 30.77 JPSGURG|CAL 007163 50.00 OVVA8SO PHYSICAL THERAPY CLINIC C00303 40.30 SUMMIT PHYSICAL THERAPY Y00133 204D0 SUMMIT PHYSICAL THERAPY Y06133 85.85 WARREN CLINIC E10123 51.12 THIRD PARTY SOLUTIONS F10143 04.50 THIRD PARTY SOLUTIONS P10143 01.10 MAYS DRUG J08172 05.28 KdAYGDRUG K410243 34.47 MED|CAPPHARMAC|ES C10223 44.00 HEALTHSOUTH HOLDINGS INC C10223 124.07 URGENT CARE DF GREEN COUNTRY F10143 132.20 URGENT CARE OF GREEN COUNTRY H07203 58.80 URGENT CARE 0F GREEN COUNTRY H07203 50.80 MEND ®ESCR[RIM AMOUNT M08143 56.80 M08143 56.80 M08143 56.80 P07243 56.80 S1 0013 1 37.46 S10013 56.80 P10143 241.56 W10143 85.20 810163 967.77 W10143 967.77 010223 72.17 P10143 9.46 J06172 114.47 F10143 240.15 P10143 250.12 W10143 83.03 J06172 23,528.74 007183 645.00 TTD PAYMENT'S 269.08 TT D PAYMENTS 269.08 W 11141 106.89 507082 474.00 WORKERS COMP FUND TOTAL 29,977.46 GRAND TOTAL 292,993.26 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/15/03 DeDartment !QWLEXPfflae-s STM Managerial 0.00 18,6 .52 ...... ... .. .. . . .. ....... HIM- Communitv-Senior Center 0.00 4, 1 KIN 411mro m-T0 Sam 1111� ATTACHMENT. 1, Ordinance No. 767 CITY OF OWASSO ORDINANCE NO. 767 WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory, providing a petition in writing, signed by not less than three - fourths of the legal voters and owners of not less than three - fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting held on November 18, 2003 at 6 :30 p.m. at the Community Center, Owasso, Oklahoma; and WHEREAS, on the 18s' day of November, 2003, said Petition was duly considered by the Owasso City Council and was determined to have complied with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et sPq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: A TRACT OF LAND IN A PART OF THE NE I/4 OF THE SW '/4 OF SECTION 18, T ®21 -N, R-14-E, OF THE IB &M, IN THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING FROM SOUTHEAST CORNER OF SAID SWA OF SECTION 18; THENCE N 1 °04'43" W ALONG THE EAST LINE OF SAID SW /4 A DISTANCE OF 1592.62 FEET; THENCE S 88'54'35" W A DISTANCE OF 168.64 FEET TO THE POINT OF BEGINNING; THENCE ALONG A CURVE TO THE RIGHT WITH RADIUS OF 25.00 FEET A DISTANCE OF 39.27 FEET TO A POINT WITH A CHORD S 43054'35" W A DISTANCE OF 35.36 FEET; THENCE S 88 °54'35" W A DISTANCE OF 400.75 FEET; THENCE ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 25.00 FEET A DISTANCE OF 33.21 FEET TO A POINT WITH A CHORD N 53002'24" W A DISTANCE OF 30.82 FEET; THENCE N 14059'23 "W A DISTANCE OF 6.19 FEET; THENCE N 88'54'35" E A DISTANCE OF 451.50 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 1.71 ACRES MORE OR LESS. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 2 "d day of December, 2003. ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Ron Cates, City Attorney APPROVED AS TO CONTENT: Duane Cuthbertson, City Planner CITY OF OWASSO, OKLAHOMA Gary Cochran, Mayor '< y E98thPLN 9 E 96th PL N O L E 99th ST N E 97th PL N E 98th STN z z m a a m m z 0 V m z 0 a m z °m a m a f i RECOMMENDATION: Staff recommends Council approval of Ordinance No. 768, ATTACHMENT: 1. Ordinance No. 768 WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory, providing a petition in writing, signed by not less than three-fourths of the legal voters and owners of not less than three-fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting held on November 18, 2003 at 6:30 p.m. at the Community Center, Owasso, Oklahoma; and WHEREAS, on the 18"' day of November, 2003, said Petition was duly considered by the Owasso City Council and was determined to have complied with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to-wit: BEGINNING AT THE NORTHWEST CORNER OF SECTION 33, TOWNSHIP 21 NORTH, RANGE 14 EAST A STRIP OF LAND 17.5 FEET ON EACH SIDE OF LINE TO A POINT 2150 FEET EAST TO THE NORTHEAST CORNER OF CROWN COLONY SUBDIVISION THE POINT OF BEGINNING (POE). THENCE N90000'00"E, 1149 FEET, THENCE S00 -00'00 E, 1319 FEET, THENCE N90000'00"E, 1323 FEET, THENCE S00 -00'OOE, 1319 FEET, THENCE N90000'00"W, 661 FEET, THENCE SOOOOO'OOE, 659 FEET, THENCE N90000'00"W, 2647 FEET, THENCE N90001'03"E, 2254 FEET TO THE SOUTHWEST CORNER OF THE CROWN COLONY SUBDIVISION, THENCE N54'00'00"E, 165.46 FEET TO A RADIUS 50.47 FEET, WITH START ANGLE 230'31'50", END ANGLE 21D28'10" WITH A LENGTH OF 132.88 FEET, THENCE N54000'00"E, 487.26 FEET, THENCE N36052'32"E, 51.17 FEET, THENCE N32'00'00"E, 376.71 FEET, THENCE N00OOO'22W, 242.52 FEET TO THE POINT OF BEGINNING. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section I hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 2 "d day of December, 2001 ATTEST: Sherry Bishop, City Clerk Ron Cates, City Attorney APPROVED AS TO CONTENT: Duane Cuthbertson, City Planner CITY OF OWASSO, OKLAHOMA Gary Cochran, Mayor LEGAL DESCRIPTION CITY OF OWASSO, OKLAHOMA FROM. RODNEYJ.RAY CITY MANAGER SUBJECT- CITIZEN REQUEsT TO ADD RE SS CITY COUNCIL DATE- NOVEMBER 26, 2003 I Ll As directed by the City Council, the Staff notified the First Baptist Church of the needed improvements in their detention facility and met with their staff to answer any questions they had. The Church indicates that it accomplished the required work in the detention facility in late October 2003. The Staff has not finalized a review of the improvements as of this date. However, it is apparent that some regrading of the facility has occurred. In respect to the drainage project located on Mr. McMartin's property the work has been awaiting a final schedule by the Public Works staff. Unfortunately, there have been a series of projects (planned and unplanned) that were of a higher priority. It is anticipated that the work can be accomplished in January 2004. During the last heavy rainfall, I personally observed the impact of the stormwater flow in the area between the Windsor Lakes subdivision and the Nottingham subdivision. While there was a strong current of water, it did not appear to be greater than past occurrences. Owasso City Council November 26, 2003 Page 2 The First Baptist Church drainage facility did not overlap and did appear to retain their stormwater runoff. While there was damage to a fence in the McMartin neighborhood, the fence crossed a drainage easement and is subject to damage in rainfall events. No stormwater entered any, homes in the area and there are no indications that homes were threatened with inundation. Water will flow in a strong current between the two subdivisions because it was planned to flow in that manner. Any fences in the natural flow of water will always be subject to damage as will any fences constructed across drainage easements. Attached for your information are copies of past memoranda. If you have questions, please call me. 1. email request to address the City Council dated November 20, 2003 2. Drainage study recommendations, July 1, 2003 3. Stormwater issues report, June 25, 2003 4. Memorandum on drainage issues, May 15, 2003 Page 1 of 1 From: Clayton McMartin [cem @ctch.com] Sent: Thursday, November 20, 2003 4:47 PM To: Stevens, Julie Subject: Request to present at the next city council meeting Julie, As we discussed over the phone, I would like to be added to the agenda for the next city council meeting. The subject of discussion will be 'Insufficient drainage and the resulting flooding in Windsor Lake and Nottingham subdivisions ". Please confirm along with the date and time of the next meeting. Thanks for your help, Clayton McMartin 376 -0800 11/20/2003 TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF CL ASS FROM- ROD NE Y J RAY CITY MANAGER SUBJECT: RECOMMENDATION RESULTING FROM THE DRAINAGE STUDY REQUESTED BY CLAYTON MCMARTIN DATE: JULY 1, 2003 BACKGROUND I have completed my review of the report, met extensively with staff members who helped develop the document as well as staff who have had a history with this issue. The purpose of that review was to develop conclusions and recommendations based on the f dings of the study. erefore e m Th th purpose of this memorandum is to provide to you those recommendations. 11ased on a thorough review of the report, the Staff recommends the following action: That the City Manager be directed to proceed, without delay, to take action to ensu remedial action by First Baptist Church to reconstruct the detention facility located their property so as to comply with the plans submitted and approved by the City June 29, 2001. 1 That the City Manager be directed to take action necessary to require the removal of the "fill" placed on lots #6 and #7 in the Windsor Lake Subdivision so as to restore the path of the natural drainage that existed prior to that fill being pNced on those two lots. 11:\R0DNEY--RAY\MCMAR,riN RECOMENDATION.DOC 4T JULY 1, 2003 PAGE 2 It is additionally recommended that the City Manager be directed to develop and present to the City Council a policy requiring the confirmation by an independent survey that all future detention facilities are constructed according to approved plans prior to the acceptance of such by the City of Owasso. J1:\RODNEY-RAY\MCMART1N RECOMEMAT ION. DOC ANA C. STAGG, P. E. ENGINEERING PROJECTS MANAGER SUBJECT: STORMWATER AND SANITARY SEWER DRAINAGE ISSU CLAYTON MCMARTIN PROPERTY 9206 NORTH 134 T11 EAST AVENUE, WINDSOR LAKE 11 On May 12, 2003, Mr. Clayton McMartin sent an e-mail to members of the City Council discussing drainage problems which he believes to exist on his property (see Attachment A), Mr. McMartin also followed up by presenting his concerns before the City Council on May 20 and June 17, 20030 Several discussions and meetings between Mr. McMartin and city staff have occurred over the past one and one-half years. Although city staff has engineered several possible solutions, no final decisions have been made to his satisfaction. Pagc 2 Stormwater and Sanitary SeNver Drainage Issues 9206 North 134th East AvenLic a, Sanitary Sewer Leakage fltem 1) I J. It is unlawful for any person to fall up, deflect, or obstruct any gutter, waterway, water outlet, drain, stream, Glitch, sewer or other water passage, either natural or artificial, by throwing or causing to be thrown any trash, rubbish, garbage, bush or other thing. No remedial actions were taken by either property owners in 2001. In June 2003, City staff contracted the services of a surveyor to determine current topographic conditions of the channel bank. Results from the survey indicate that the ground elevation has been raised — by as many as four feet in areas of Lots 7 (see Attachment E). Page 3 Stormwater and Sanitary Sewer Drainage ISSLICS 9206 North 134th East Avc[IL►C 1 Wilson, Amber. "Draining Dilemma", Tulsa I'Vorld (Community World), June 4, 2003, pg. Eastside 1. Storm ELenLi �c 5-yr I O-yr I 00-yr Pagc 4 Storrnwatcr and Sanitary Sewer Drainage Issues 9206 North 134th East AvcnL1C Pre-Development 41 cfs 57 cfs 102 cfs Post - Develop ent /with Detention 39 cfs 49 cfs 75 cfs Further modeling, using as-built elevations of the detention pond, revealed the following: Storm Frequency 5-yr I O-yr 100-yr Pre-Development 41 cfs 57 cfs 102 cfs Post-Develgpment..(As-Built) 39 cfs 63 cfs 140 cfs In addition, the consultant reported the presence of a "by-pass" swale (located cast of the detention basin) which directs runoff away from the detention basin; thereby bypassing detention. Per the report, the presence of this bypass causes an increase in runoff during smaller (loss or equal to 5-yr storm) events. Construction of the pipe extension discussed above at a cost of about $13,300 (July 2002 price) can be accomplished. This project will not collect groundwater without installation of a subsurface collection system and will not redirect natural channel flows off of the McMartin property and into the Nottingham drainage casement. Regrading of Mr. Martin's backyard would be necessary to redirect flows away from the existing natural channel bank. The USGS quadrangle topographic map indicates an historic spring either at or in close proximity to the McMartin lot (see Attachment J). If this spring is still active, it may be a SOUrCC of constant seepage. Page 5 Stormwater and Sanitary Sewer Drainage ISSlles 9206 North 134th East Avenue Increased Runoff from the First Baptist Property! Item 3) Construct 1. an men concrete ! -f• - - of individual properties. The preliminary estimated cost of this option would be about ' 5,1l1 e Attachment 2. Construct a closed (ape or box culvert) system within the 10-foot drainage easement with intermittent inlets spaced to receive overland runoff from the east side of Windsor Lake II and the west side of Nottingham and regrade of individual properties. The preliminary estimated cost of this option would be about $200,000 (see Attachment L). 3. Construct a smaller closed (pipe or box culvert) ystem within the 10-foot drainage easement with an overlaying swale ditch to carry Windsor Lake II and Nottingham overland flows to the inlet box and regrade of individual properties. The preliminary estimated cost for this option would be about $ 190,000 (see Attachment M). Additionally, property owners have constructed decorative walls, gardens and other improvements along the drainage channel which would be impacted by the work. The estimated amounts do not include costs for acquiring temporary construction and access easements, removing and /or replacing fences, and replacing trees and landscaping improvements. Finally, no communications have been initiated with upstream property owners regarding the acceptance of such improvements. These communications must be initiated prior to the commencement of any work. Page 6 Stormwatcr and Sanitary SLwcr Drainagc Issues 9206 North 134th East Avciluc 4 1 ku ►. A. "' Major Cochran and City Councilors, I am writing today requesting your assistance with a matter that I have repeatedly brought to the attention of City Staff, The subject pertains to various drainage onto my residence, located at 9215 N. 139th East Ave, There are three separate drainage issues that are deficient and need to be addressed: Related to item #2, the city has no drainage easement on my property. Furthermore the city of Owasso was cited in June of 2001 by the Tulsa County Health Department for an environmental health hazard caused by stagnated water resulting from this illegal drainage. Related to item #3, the city has no drainage easement on my property, yet drainage easement does exist, on average, within 15 feet of the current drainage. Additionally, the proper city authorities were notified of this concern well in advance of actual construction beginning at the church. The added runoff has increased the ground water volume, resulting in water now percolating up on my property on a continuous basis (this may also be related to item #1)m It is regrettable that I must bring these issues to the attention of the Mayor and City Councilors, yet I have limited options available at this point. I have attempted to work with multiple city employees, with no results. Over the course of the last three (3) years I have worked, in good faith, to resolve these problems with Robert Carr, Ron Cates, Gerald Hoffman, Phil Lutz, Larry Mitchell, and most recently Rodney Ray, In the case of the current City Manager, Rodney Ray, I have documented thirty - -seven (37) attempts to communicate with him, over the past 13 months. All toll, I have documented over eighty (80) attempts to communicate with the entire list of city officials. Mr. , Ray, alter visiting my property and acknowledging the probl-em, (:ornrrii I.ted t:o me, on Abri..l 19, 2002 that lie would have a elan to solve the 1 problem by the following Friday, and that the solution would be in place within 60 days. -Over 375 days have passed since that time, and Mr. Ray has refused to return any phone calls or e-mails that I have sent since August of 2002, The lack of professional conduct in this matter is disappointing, Attached to this e-mail is a sequence of e-mails, last sent to me by Mr. Ray on July 1, 2002. As you will see documented, Mr. Ray makes a commitment to solving issue #2 right away, and addressing issue #3. Nothing has happened since this time. Please reply to this e-mail, acknowledging that you have received it, and provide your instructions on how to proceed. Most Sincerely, Clayton McMartin Homeowner 9215 N. 134th East Ave (918) 376-2187 - - --- Original Message---- - From: <rjray@cityofowasso.com> Sent: 7/1/2002 2:26 PM To: cem@cfch.com; "'Clayton McMartin'" <cem@cfch.com> Subject: RE: Follow-up to Site Meeting (9215 N. 134th East Ave) Clayton: In response to your e-mail of June 26, it certainly appears that your comments regarding item #1 (drainage from the street) are accurately reflective of the conversation we had at your home on Tuesday, June 25th. Additionally, we are reviewing the suggestions contained in your item #2 and will report to you as soon as that review is complete. Phil will contact you on Tuesday, July 2 with further information relating to the work schedule for item #1. Rodney J Ray ----- Original Message ----- From: Clayton McMartin [mailto:cem@cfch.coni] Sent: Wednesday, June 26, 2002 9:38 AM TO: rjray@ci.tyofoliasso.com Subject-: Followup to Site Meeting (921.5 N. 134th Past Ave) N CitY of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 August 13, 2001 Mr. Clayton McMartin 9215 North 134Th East Avenue Owasso, OK 74055 SUBJECT: RTI-Mmm mm"` Dear Mr. McMartin: t lt is unlawful for any person to fill up, deflect, or obstruct any gutter, waterway, water outlet, drain, stream, ditch, sewer or other water passage, either natural or artificial, by throwing or causing to be thrown therein any trash, rubbish, garbage, brush or other thing. The City Attorney's opinion is that the existence of the storm drain pipe within the designated utility casement constitutes no greater burden on the property owner than that of Ally other utilities. The true cuisc of the problem relates to the filling of the natural Channel. Therefore, the fall placed in the channel deeds to be re" roved by the party responsible for placing the fill to allow free discharge of stone flows and any related seepage to the downstream storm. inlet. This letter will also be directed to the owner of Windsor sake II9 Lot #8, If you require additional information, please contact this office at 272 -49590 Sincerely, OWASSO PUBLIC WORKS DEPARTMENT Iroj ect Manager cc: Public Works Director City Manager City Attorney 00 of Owasso ATTAC " HMENT D 207 South Cedar PO Box 180 Owasso, OK 74055 August 139 2001 Mr. J. R. Bradle 9211 North 137 East Avenue Owasso, OK 74.055 SUBJECT: Storm Water Drainage Lots 7 and 8, Block 3 Windsor Lake 11 Dear Mr. Bradley: It is unlawful for any person to fill tip, deflect, or obstruct any gutter, waterway, water Outlet, drain, stream, ditch, sewer or other water passage, either natural or artificial, by throwing or causing to be thrown therein any trash, rubbish, garbage, brush or other thing. Tll Cre 60 re, tile fill placed in the channel 11cc(Is to be "cilloved by the party responsible for placing the fill to willow free discharge ofstorm flows and any related seepage to the (10wilstre11111 storill inlet. This dircctive has also been addressed by lettcr to the owner of Windsor Lake 11, Lot V. If you require additional information, please contact this office at 272-4959, cc: Public or Director City Manager City Attorney 1� i !. r, �J ♦��.� ~ � ~ AIL P,J `.�•4,r dd ' � r }fix t - •�.i', ,a f ?`�` s .rt t ' °,9.9 p."5k.`r�` a '�f rtt ! ` - ritl:'Il',-• ^ i ✓'�� ',� r �wyNl�'s}�l � •y4 �; ,b.a��r�r.. iti,�.� f r. f r /�.�' a"`:- "aL + ;;•t3ti'.1 0;�ac. .'a.QY -�-• � >.¢:•'�t � }�r }. F ; +.r "� '� tt((..ti '� - t s�. icr• s "�. ,r .. '"�� .� ;`� -��yy i�•'Y4 �, : •• � •�- - d,;,! ^' ._ rte, .:µw- _-a .•v.�.;;.� -. ca2.,`4 r� .h-a, ..i �� Ip ! $8 2 'S 5 a"L 'E k. �'ut' iD z � -,a t�• .. ... w'`1'1 }'�s�"x•�� f � L � ��r� t i,�j }� t t� y��• { • 4 I `�. � �M �a �f Y'�'> yc ,1 1 i. it � } � 7M•.. t.,e � f � i sy - � •1) p /// Daly. (�,{( j yam• �� t •.r s + i,l;� �}�. •': ;' t � } '��'ft y ,z ; i�.u..i �,]� la:atim.,� � � It,.�; 1 r i .{ �i f ; s � v;• IT 1 4 +,t !tom ov l •.,j 3 Mr I f t +i .: ,. o.,•r -:mow rt '+ �,,, 's'�.•.> {� F .- c = -, i l � X '.o. t r... T:,�.Y �.Je° ti�g1.I.. ,.. -iJ?.• .- _. dt'+d! ... ,_. {�, /�. }•,-Y ?. ; ... i •' ... I � 4YJ� � wd F ij4 l •.,j 3 Mr I f t +i .: ,. o.,•r -:mow rt '+ �,,, 's'�.•.> {� F .- c = -, i l � X '.o. t r... T:,�.Y �.Je° ti�g1.I.. ,.. -iJ?.• .- _. dt'+d! ... ,_. {�, /�. }•,-Y ?. ; ... i •' ... ATKINS LETTER OF TRANSMITTAL To: City or Owasso Project: First Baptist Church Public Works Department Project No, 11049535 Attention. F. Robert Carr, Jr., P. E. Date: June 19, 2003 cc: Barend Meiling By: Sue Tryon Form No. ABI-5506 07/02 Atkins Benham, Inc. e 2488 E. 81st Street, Suite 6000 ® Tulsa OK 74137 ® 918-492-1600 Fax Nos.: Admin. — 499-1201; Industrial ® 499-1222; Facilities — 492-8432; TransportationMater — 492-1031 A member of the WS Atkins group of companies BOLI= City Public r Department Baptist Church Stormwater Detention Pond EXECUTIVE d The purpose of this report is to present our findings, conclusions, and recommendations of a drainage study of the detention pond at first Baptist Church in Owasso. This study was authorized by the City of Owasso Public Works Department based on citizen's concern of receiving increased runoff after the church site was developed. included Phase 1: This phase hydraulic calculations for the detention pti9t Church. Our findings were that the original calculations for the deten duplicated We developed a working HEC-1 model from the calculations and the results of the original calculations by Mansur Daubert e. project design mm=� The t® ®f the berm is ®n the average 105 feet lower than was planned. 0 Pond floor elevations are in most areas higher than planned: As-Constructed Difference 714 - 717 +2.0 720 +5.0 715 +1.0 These dirferences are shown on enclosed drawings. We also include two cross-sections through the pond, each showing the designed bottom and the as-constructed pond bottom. N Design At Outlet (SE) .714 SW Comer 715 NW Corner 715 NE Comer 714 As-Constructed Difference 714 - 717 +2.0 720 +5.0 715 +1.0 These dirferences are shown on enclosed drawings. We also include two cross-sections through the pond, each showing the designed bottom and the as-constructed pond bottom. N These deficiencies have the following flood flow routing results: 1 Stored water is being discharged out of the pond earlier than planned due to lower berm elevation. 20 Pond has less storage capacity due to pond floor elevations being higher than planned. & Designed runoff volume does not enter into the pond due the bypass swab. The calculated oufflow results in cfs are noted below in addition to the results from the original calculations by Mansur Daubert Strella: Fre_q. 5-yr 1 O-yr 621k "Iel Pro- 9yql!qpront 41 57 102 Planned Post- ap Pgyglr�ont 39 49 75 The model for the as-built condition indicates that the spillway may overtop with the 5-year event. Peak flood flow discharges for the as-built condition are larger than those for pre-project conditions even with the detention pond in place, due to the configuration of the pond as constructed. In order for the planned detention pond to function as it was designed, we recommend that the owner be instructed to: a Raise the berm to planned elevations and install spillway as planned, Deepen the swale and raise the berm along the east side of the property tR force the runoff from the north into the pond. I By-pass As-Built 250/6 500 39 49 59 63 61 74 140 123 119 The model for the as-built condition indicates that the spillway may overtop with the 5-year event. Peak flood flow discharges for the as-built condition are larger than those for pre-project conditions even with the detention pond in place, due to the configuration of the pond as constructed. In order for the planned detention pond to function as it was designed, we recommend that the owner be instructed to: a Raise the berm to planned elevations and install spillway as planned, Deepen the swale and raise the berm along the east side of the property tR force the runoff from the north into the pond. I To prevent situations like this in the future when private facilities are constructed, we recommend that the City adopt a policy that the owner provide record drawings signed and sealed by the design engineer. This type of policy has been adopted by numerous communities throughout the United States. rd m v a 0PkH51 M M72 asSJ® Lff tuna YsE a' AE mnNeESr O:uR'R'R or YGll�a oq �—E ID� S eS3YCS v BRN ALL OAEA BFSIUt.^S as .�io mm rasaosrs s+o� �nms, a�E rnw mmcni- A4M9:Y ftAIS AW WY N7T � CO�t[I[ A W 99£ � Wi � 3�AtFD lfilE ssl3alANDI OT WEOJESiED �- �s m me>Fa case ° atm vvne� m ® cas ee7ta w m cas wue E am mae mw ear mv[ sam+® sswmwa sm � u.waxx —us— ono ztag cue —m-. eY.ma tsC GOtAp 4° &Lb6 9tt EliVAi#Adm722C8 AS —BUILT HTENT!0P: POND FIRST 6APTlST CHURCtf CITY OF OWASSO, 06CL OMA s R. RAMC ENGINEERING, INC- CLARD93M M 7a tII Y.0 Cc�6/K/Q Stations E — YV CROSS SECTION /-)u 725 c O _ 720 �~ �o 715 710 705 730 725 720 715 -� m 710 OfOO 0+40 OfOO 1f20 1f60 2+00 2f40 2f80 ' Stations N — 3 CROSS SECTION In MFMM MM mmm mmmm Stations E — YV CROSS SECTION /-)u 725 c O _ 720 �~ �o 715 710 705 730 725 720 715 -� m 710 OfOO 0+40 OfOO 1f20 1f60 2+00 2f40 2f80 ' Stations N — 3 CROSS SECTION In j j I 728 725, f 728 ' 726 72e: j € 1724 722 FT 722 720 € 720 ° { 718 TO DESI N BE Nd i ff I I I 718 ' EL 717 716 B 714, 1714 1 712 p@ f f I 1712 L i 1 00 00 j 1710 00 . 1 4 00 5 00 6-00 i TOP OF POND PROFILE FIRST BAPTIST CHURCH �j CITY OF 0 SO, OKLAHOMA, 3 i 6 RMK ENGINEERING, INC_ � x i i wa i mm M, TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM- RODNEYJ.RAY CITY MANAGER F MM pi, DATE: May 15, 2003 McMartin Drainage Issues May 15, 2003 Page 2 The above connnents are not meant to be argumentative, but to inforin the City Council of the staff perspective of this issue. Certainly the staff is ready and willing to respond to any direction given to the City Manager by the City Council in response to Mr. McMartin's concerns. O ? � "Wilt lief I problem by the following Friday, and that the solution would be in place within 60 days. Over 375 days have passed since that time, and Mr. Ray has refused to return any phone calls or e -mails that I have sent since August of 2002. The lack of professional conduct in this matter is disappointing, Attached to this e-mail is a sequence of e- °mails, last sent to me by Mr. Ray on July 1, 2002° As you will see documented, Mr. Ray Makes a commitment to solving issue #2 right away, and addressing issue U. Nothing has happened since this time. I would :Like to address the City of Owasso Council members directly on these matters, and would request that the issue be added as an agenda item to the next Council meeting. 1 understand that the Council provides direction to the City Manager, and strives to promote a positive and productive work relationship with the City Manager. Please recognize that the City Manager is employed through the taxes of the citizens and has certain responsibilities to the citizens. I appeal to you to give my case a fair hearing. You have rely assurance that I will be presenting the matter at the most professional level. possible. I have a genuine interest in settling each of these issues and am open to working with the City of Owasso to advance an equitable solution. If you feel that there is a more appropriate forum to meet with the Council,, please let me know. Please reply to this e -mail, acknowledging that you have received it, and provide your instructions on how to proceed. Most Sincerely, Clayton McMartin Homeowner 9215 No 134th Fast Ave (918) 376 -2187 `-- Original Message ----- From: <rjray @cityofowassoecom> Sent: 7/1/2002 2:26 PM To: cem @cfch ®com® "'Clayton McMartin'" <cem @cfchocom> Subject: RE: Follow-up to Site Meeting (9215 No 134th Fast Ave) Clayton: In response to your e -mail of June 26, it certainly appears that your comments regarding item #1 (drainage from the street) are accurately reflective of the conversation we had at your home on Tuesday, June 25th, Additionally, we are reviewing the suggestions contained in your item 42 and will report to you as soon as that review is complete. Phil will contact you on Tuesday, July 2 with further information relating to the work schedule for item #1m Rodney J Ray - - - -- Original Message----- Clayton McMartin [mailto:cem @cfchocom) Sent: Wednesday, June 26, 2002 9:38 AM To: rjray @cityofowassoecom Subject: Followup to Site Meeting (9215 Na 134th East Ave) 2 Rodney, I want to thank you and Mr. Lutz for finding time in your schedule to meet with me at my property. I am writing to confirm our meeting and to make certain that I understand all that was agreed to. I will address the two drainage issues separately. 1. Drainage from the street (134th East Ave) that discharges openly along the South edge of property: My understanding is that your plans are to join the existing concrete drainage line with full diameter pipe to be routed East across my property into the existing drainage easement located within the Nottingham subdivision. The line will then be routed South and terminate at the existing junction box located approximately 200 feet South. Additionally, the plans call for a surface drain to be located at the low point along the South end in my yard. During the course of this work it is recognized that at least one tree, and possibly two, will need to be removed in order to accommodate the new line. Efforts will be made to minimize the amount of damage and removal of trees. 20 Increased drainage resulting from the construction of the church and parking lot just North of 96th Street: My understanding is that the city's position is that the benefits of an enclosed drainage system, starting at the newly constructed retaining pond, do not justify the expense at this time. It is understood that additional water will flow across my property as a result of this construction, yet the magnitude and impact can not be sufficiently determined at this point in time to justify the expenditures that would be required to maintain or possibly improve the current drainage. The city plans to monitor the development and appropriate money in the future should the issue become more significant. In response to the city's position on drainage issue #2, 1 would like to offer the following. Considering a 3-inch rain and the fact that water from the church and parking lot will not be allowed to spturate into the earth, assuming an area of 20 acres, my calculations indicate that 1,600,000 additional gallons of water will flow across my property as a direct result of this new construction. Although paving has yet to be completed at the church property, I have already seen a significant increase in water run-off, directly related to the church construction. This increase in amount of water along with the entrained dirt from the construction has rendered my existing 4-inch drainage system useless for this new load. I hope you can understand why I do not agree with the "Cost/Benefit" analysis and justification. However, I can appreciate the fact that the city's budget may not be able to justify starting this phase of the work right away. As I indicated while we were discussing the situation yesterday, I would like to see an interim solution to issue #2. That being the installation of a 12-inch perforated line and french drain system starting at the North edge of my property. This system would augment the existing drainage line that the homeowners within Windsor Lake have already installed. The majority, all but approximately 20 feet, of the new 12-inch line can be run in existing Utility Easement (1705 feet located on the East 3 edge of my property). Additional easement could be granted, or possibly the final 20 feet could be financed by myself - "piggybacking" with the construction contractor that the city will use. This compromise solves the immediate issue of additional drainage across by property, It is much less costly than a complete system installed starting at the source of the new water. It can be accomplished in conjunction with the existing work for Item #1„ The city has money in the budget to address the issue now. And it provides for additional time to fully access the impact of the final church construction. Please review this memo and let me know if I have misunderstood you in anyway. Please also give serious consideration to the proposal for an interim solution. As for timing. I am anxious to get the project underway, as I am sure you are also. Since it is now starting to dry out, this is the right time of the year to take on the work, as it will result in minimal, damage to the property and allow your crews to make the most use of their time and city dollars. My understanding from yesterday was that I will hear back from the city, via. Mr. Lutz, on Tuesday July 2, 2002 concerning the contractors status and next steps. (Please provide my e-mail address to Phil, as 1 will be out of town on the 2nd) Eased on our conversations, I am presuming that the work wilel, begin on or before July 20, 2002. I am looking forward to having this drainage issue solved. I do appreciate your attention to this .natter and in particular your professional conduct in handling it Best Regards, Clayton McMartin 91 TO- a RON CATES CITY ATTORNEY TT RU.- F. ROBERT CARR, JR. P.E. DIRECTOR F PUBLIC WORKS FROM- PHIL LU T . P.E. ENGINEERING ECT MANAGER SUBJECT.- STORMWATER DRAINAGE Me MARTIN ■ PROPERTY, te` WINDSOR LAXE 9215 NORTH 134' EAST AVENUE O i OKLAHOMA BATE® June 259 2001 ,�._ 3 � � �, .. ` SUBJECT: STORMWATER DRAINAGE McMARTIN PROPERTY, WINDSOR LAKE 11 9215 NORTH 134 T' EAST AVENUE OWASSO, OKLAHOMA ATE® July 20, 2001 W-4-14 -am-, 1M. 'M N Inis section is specilic ELS-UPUFLU110 L4 tile J 9 of Windsor Lake 11 as an unlawful act. Also attached are copies of pertinent portions of the Windsor Lake 11 restrictive convenants to which I have the following questions/comments: Item 3. AD-Proval of PlanaSecond Para aph — Absolves the developer from alterations M grading and drainage. I Item 14. Drainage Easements.-.No obstructions are to be placed in designated drainage ways. The question is, does this item pertain to the existing drain pipe even though it is located in what is shown on the plat as a utility easement (TJ/E)? The pipe existed when the current owner purchased the property. Item 16, Water. Sanitary & Storm Sewer — The title infers application to all three utilities but text in the first paragraph particularly addresses only water and sanitary sewer facilities. The second paragraph addresses damage or relocation of water, sanitary and storm "facilities". No actual damage has been done .to the drain pipe, but could the word "facilities" be interpreted to include both the pipe and downstream channel? The third paragraph cites the City's right to enter "easement ways", and in the same sentence, refers to "sewer facilities" to include both sanitary and storm (per the section title), i.e., where "sewer" is cited, both sanitary and storm are included and the type of easement designation is not differentiated. This context is followed in the next (fourth) paragraph where "sewer facilities" refers to both sanitary and storm. Bottom line, are we legal with a storm sewer located in what is designated a U/E and could the current owner force us to close, remove or otherwise alter the drain pipe? 207 South Cedar PO Box 180 Owasso, OK 74055 August 13, 2001 Mr. Clayton McMartin 9215 North 134th East Avenue Owasso, OK 74055 SUBJECT: Storm Water Drainage Windsor Lake II It is unlawful for any person to fill up, deflect, or obstruct any gutter, waterway, water outlet, drain, strewn, ditch, sewer or other water passage, either natural or artificial, by throwing or causing to be thrown therein any trash, rubbish, garbage, brush or other thing. The City Attorney's opinion is that the existence of the storrn drain pipe within the designated utility easement constitutes no greater burden on the property owner than that ol'Ilily other utilities. The true cause of the problem relates to the filling of the natural Channel. Therefore, the fill placed in the channel needs to be removed by the party responsible for placing the fill to allow free discharge of storm flows and any related seepage to the downstrearn storm inlet. This letter will also be directed to the owner of Windsor Lake 11, Lot 48. If you require additional information, please contact this office at 272-4959. Sincerely, OWASSO PUBLIC WORKS DEPARTMENT mml�� cc: Public Works Director City Manager City Attorney EXISTING STORM PIPE prejeos"j P/Z►i ) uJ ..... of — , - — 0 LU al I McIVIARTIN DRAINAGE PROJECT CITY OF OWASSO, OKLAHOMA IMTE: 6/25/02 10 of — , - — 0 LU al I McIVIARTIN DRAINAGE PROJECT CITY OF OWASSO, OKLAHOMA IMTE: 6/25/02 Jul 03 02 03:07p Green Const Co 910342450I P.1 IRA M. GREEN CONSTRUCTION Pa BOX 813 CLAREMORE, OK 74018 342.0840 ammalm OWASS O PUBLIC WORKS DEPARTMENT PHIL LUTZ, P. E. P.O. BOX 180 OWASSO, OK 74055 --272-49W �3 -74 - J7 1 -tfirl � AREA INLET 1 EA JUNCTION BOX I EA 1&'HDPE 160 LF YARD REPAIR SOD & CLEAN-UP LS CONCRETE COLLAR TO CONNECT HDPE AND RCP . . . . . . . . . . mom-goaflogme g4mm gig "!m11L"nqj1m_q1 AAA irc)wmii. Wo"'py 4's paq .t® _fy , &V)& I e m4w��'Aa.)-Y-l" cj� 6" $3,500.00 $2,500.00 $3,600.00 $2,500.00 $30-00 $4,800.00 $3,200.00 $3,200.00 $300.00 $300.00 M FROM. RODNEY J. RAY CITY MANAGER SUBJECT. CITIZEN RE, QUEST TO ADD RE SS CITY COUNCIL DATE- NOVEMBER 25, 2003 Mr. Kenneth Yates, a resident of the Silver Creek subdivision has requested an opportunity to address the City Council. While Mr. Yates was not specific in his request it is assumed that he will discuss ffifther drainage concerns he has relating to his property. It is further assumed this request was initiated because of heavy rains that occurred on November 18, 2003. Mr. Yates last addressed the Council on November 4, 2003. The staff of the Public Works Department is currently involved in determining the validity of previous calculations made by the department and developing options for consideration. The City Manager has also met with the Homeowners Association to discuss issues including drainage concerns. No homes were inundated during the rainfall of November 18, 2003. Mr. Yates requested "sandbags" and the city did, in fact, supply filled sandbags to him on Monday, November 17, 2003. It is the staff's position that any corrective action taken prior to having a clear understanding of the impact of those actions could result in aggravating the existing conditions. Progress is being made on this issue. Attached for your review arc several documents relating to the Silver Creek drainage issues in which you have seen previously, along with Mr. Yates e-mail requesting placement on the City Council agenda. 1. E-mail dated November 20, 2003 2. Memorandum dated October 31, 2003 From: webmaster@cityofowasso.com Sent: Thursday, November 20, 2003 2:10 PIVI To: tdrooney@cityofowasso.com Cc: jstevens@cityofowasso.com Subject: [Fwd: Request to appear before City Council] untitled-2.htm (488 B) ------------------------------- Original Message Subject: Request to appear before City Council From- KLYGCY@aol.com Date: Tue, November 18, 2003 12:28 pm To: trooney@cityofowasso.com --------------------------------------------------- ------------------------- Mr. Rooney, Please consider this my request to speak to the City Council at their next meeting. Also, may I request that you respond to confirm receipt of this e--message, and to inform me of the date of the next scheduled meeting. Your prompt reply will be much appreciated. Kenneth Yates 1 MEMORANDUM TO. RODNEYJRAY CITY MANAGER FROM: F. ROBERT CA RR, JR., P.E. PUBLIC WORKS DIRE, CTOR ANA STAGG, P.E. ENGINEERING PROJECTS MANAGER SUBJECT: STORMWATER DRAINAGE AND DETENTION SILVER CREEK ADDITION DATE- October 31, 2003 On December 19, 2002 a site visit was made to discuss drainage issues at Mr. Yates' residence, located at 8908 North 103'd East Avenue within Phase I at Silver Creek. During the meeting, Mr. Yates communicated that construction of Phase 11 had resulted in excess stormwater ninoff surpassing the capacity of the existing drainage system. He requested that improvements be made to the detention pond and conveyance system servicing Phase I to avoid property damage due to -flooding. In a letter dated June 7, 2003 (see Attachment Q, Mr. Yates states that drainage problems first became apparent in 2001 following the start of construction of Phase 1, presumably due to a design flaw. Reportedly, a meeting was held to discuss remedial actions at that time. Those in attendance included the property owner, developer (Tom Morris) and design engineer (Ronald Page 2 Stormwater Drainage and Detention Silver Creek Tracy of Tracy Consulting Engineering, Inc.). It was agreed that changes were to be made to the Phase 11 drainage system to reduce the impact of stoirawater runoff on the Phase I system. The City has no records of the meeting or changes made to alleviate the problem. In subsequent communications, Mr. Yates stated that stormwater runoff from Phase H continues to flood the north end of his property, Runoff has reportedly reached the elevation of his back porch. Additionally, he reported that during recent rain events stormwater has accumulated in the streets at depths exceeding the curb elevation and that the water surface of the detention pond reached excessive levels (see Attachment D). Although remedial actions taken by the City had a positive impact, drainage issues continued at the Yates property. In June 2003, Mr. Yates contacted the City to communicate that the rain events on May 19 and June 2, 2003 had produced serious flooding in his backyard and the street immediately in front of his house. The City responded by committing to complete an internal hydrology review, which would include long-term solutions. In addition, the City has taken every opportunity since June 2003 to record storm events in an effort to better access the vulnerability of the drainage system. on September 11, 2003, the City experienced a 5-year, 6- hour, rain event (see Attachment E). No homes were reported to have been flooded. According to the Hydrologic Analysis prepared for Phase I by Cantrell and Associates in March 1997, the detention pond and associated conveyance system were designed to provide adequate storage to handle post-development peak flows from a portion of Brentwood, Phase I and Phase 11 at Silver Creek for a 100-year (6 hour duration) rainfall. Staff is of the opinion that the original analysis included assumptions that were not appropriate for the subject area. During a recent analysis of 2-foot contour maps and the existing storm Page 3 Stormwater Drainage and Detention Silver Creek ATTACHMENT A To: Owasso City Council From: Kenneth and Gayle Yates 4- W Date: October 10, 2003 RE: Flooding due to improper drainage cc: Mr. Rodney Ray %/cc: Mr. Robert Carr cc: Mrs. Anna Stagg cc: Mr. Chris Cross cc: Mr. Tim Rooney cc: Silver Creek Homeowners Association r� A 4-1 41 0 01 _0 4-1 U) E 96 ST N NOTTINGHAM ESTATES IV LJ Gj BRENTWOOD' - ' �ESTATES E 86 ST N DETENTION AREAS STORM DRAINAGE AREA 1 &011101 -9 24 we] N a a "1 11 1 CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACHMENT C KE.N' /,-1,-N 'D GAYLE YATES ............ ............... ..................... ................... .......... .......... I ..................................... .................................................................... RECEIVED JU�l .1. 0 20U June 7, 2003 Thanks, Kenneth Yates cc: Anna Stagg cc: Rodney Ray ATTACHMENT E1 RUNOFF EVENT ON SEPTEMBER 11, 2003 CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACHMENT E2 RUNOFF EVENT ON SEPTEMBER 11, 2003 CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION 41 0' 0 0 Q) L Q) 2: E L_ 0 E 96 ST N i� STORM DRAINAGE AREA ADDITIONAL 50 ACRES E 86 ST N VA VIL' GE ____ TON! S'ILVERC EJEf I LAKES I Ds Ed ATTACHMENT F SILVER CREEK WATERSHED MAP CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION Liffid, HARIUM) 111" wm�# �= I Final inspections were conducted as follows: water and sanitary sewer systems on September 18, 2002, storm drainage systems on September 30, 2002 and streets on March 19, 2003. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required one-year maintenance bond for the water, sewer, and storm drainage systems and the required two-year maintenance bond for the asphalt paving (see attached). The delay in presenting the systems for acceptance was due to a long wait for the water system Oklahoma Department of Environmental Quality (ODEQ) permit. Staff recommends Council acceptance of the Country Estates VI water, sanitary sewer, storm drainage systems and streets. Acceptance of Water, Sanitary Sewer, Storm Drainage Systems and Streets Country Estates VI Page 2 of 2 ATTACHMENTS® — A�/ Vo rAl 11011 FAX 918 371 3864 RIYD #THREE WASH.CO. November 149 2003 Owasso Nblic Works Authority Attention: JB Alexander FAX 212-4959 To Whom It May Concem. Rural Water Distilct 43, WashingCon County has accepted the water Tines in Cowatry Estates V1 and allrequimments have been yrjeL Sincerely, Rosexi-iary Robinson Office Manager October 30, 2003 F. Robert Carr, Jr., P.E., Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No, WL000072031145 Country Estates V1, City of Owasso System improvements PWSID No. 3007218 Dear Mr, Carr: BRAD HENRY Governor-_-�- Enclosed is Permit No. WL000072031145 for the construction of 640 feet of six (6) inch PVC potable water -line and all appurtenances to serve the City of Owasso system improvements, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on October 30, 2003. Any deviations from the approved plans and specifications affecting capacity,, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owassm, after which it should be made a matter of permanent record. N We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer a retaining one (1) set for our files. i 1�i. Enclosure c: Dennis Hodo, P.E., Engineer Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 printed on recycled paper with soy irlk ee � - oxL A*ouA DEPARTMENT m ENVIRONMENTAL QUALITY STEVEN A. TH0WPSON Executive Director 0KikAAMA DEPARTMENT OF ENVIRONMENTAL QUALITY October 9,20O2 F. Robert Carr, Jr, P.E. City ofOwasso 301 \8/ea1 2Avenue 0vvuaso, Oklahoma 74055 Re: Permit No. SLDO0072O2O868 Country Estates VI Sanitary Sewer Line Extension S-2131O FRANK KEATING Governor Enclosed is Permit No. SL000072020868 for the construction of 1,808 linear feet of eight (8) inch PVC sanitary sewer line, plus all appurtenances 10 serve the Country Estates V| sewer line extension, City of Qvvasoo' Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on October S, 2002. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City (I Owasso, after which it should be made a matter of permanent record. We are returning one (1) sot of the approved plans to you, sending one (1) eat to your engineer and retaining one (1) set for our files. Enclosure c: Dennis L. Hudo, P.E, OLH Engineering, Incorporated Rick Austin, R.S, Regional Director, DE(l 70V NORTH ROU|N8)N,MD. BOX l677, OKLAHOMA CITY, OKLAHOMA Bl0l-|677 printed on recycled paper with soy Ink Mid-Continent Group BOND NO. BD-0089445 KNOW ALL MEN BY THESE PRESENTS: THAT WE, IRA M® GREEN CONSTRUCTION COMPANY as Principal, and MID-CONTINENT CASUALTY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are held and firmly bound unto as Obligee, SIXTY EIGHT THOUSAND, in the penal sum of 2P 11111 1 L 3kill: — -- — — — — — — — — Dollars ($ lawful money of the United States of America, for the payment of which, well and truly to bo made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents, WHEREAS the said Principal has constructed certain improvements described as follows: (Water & Sanitary Sewer) Country Estates VI, Garnet' . & 118th St. No., Oiyasso, Oklahoma 74055 Sec. 69 Two.. 21N., Rge., 14E.', Rogers County,, Oklahoma Which said Improvements have been constructed to conform with specifications prepared by NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, If the said Principal shall maintain said improvements for a period of Asa year(s) against any failure due to detective workmanship or materials, said _____pRe — ----- --:— year(s) period to begin with the date of completion and acceptance of such completed Improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through Its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee; and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs, . SIGNED, sealed and dated this 19th day of Ma IRA M_ GREEN C TRUCTION COMPANY MID-C NTINENT CASUALTY COMPANY By V, ac C e V V J ® . Brown 2003 Aftomey-in-fact Bond No. SWTFSU030 5299 MAINTENANCE BOND KNOW Ai.,l_ MEN BY THESE PRESENTS: THAT WE, Ira M. Green Construction Company as Principal, and INTERNATIONAL. FIDELITY INSi RAMC F COMPANY, a New Jersey Corporation of One Newark Center, 20th Floor, Newark, New .jersey, licensed to do business in the Stat5 o Ne%Jgsev an� Cr o Owasso and/ & roper iees, LLC as Surety, are held and firmly bound unto the as Obligee, in the full and just sum of Thirty four thousand,nine hundred seventy three and 88/100tn5 Dollars lawful nionee of the united States of America to the payment of which surd, well and truly to be made, the Principal and the Surety bind themselves, their successors and assigns, jointly and severally, firmly by these presents. SIGNED, SEALED AND DATED THIS 16th, lay of June, 2003 THE CONDI`fION OF THIS OBLIGATION IS SUCH 'THAI', WHEREAS the Principal entered into a contract with the Obligee for Storm drainage systems, Country Estates 'QT. , 11.6th St. North Garnett and d . Owasso, ! Rogers AND WHEREAS, the Obligee requires a guarantee from the Principal against defective materials and workmanship in connection with said Storm drainage systems, Country Estates V1, 118th St. North and Garnett Rd, Owasso, OK S6, NOW, THEREFORE, if the Principal shall make any repairs or repia ~ements which may become necessary during the period of One Year because of ds "o tive materials or workmanship in connection with said contract of which defectiveness the Obiigeo shall give ti:c Princil,ai and Surety written notice within (30) thirty days after discovery thereof, then this obligation shall he -, 1 i 1, otherwise it shall be in full force and effect. All suits at law or proceedings in equity to recover on this bond rnttst be instituted within twelve (12) months after the expiration of the maintenance period provided (ot herein. Ira M. Green Construction Company e Witness 4 ss _... 1.91 1V�I:RNATI()NAL FIDELITY INSURANCE COMPANY Connie Thueson .Attorney m in - Fact as Principal, and the EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa as Surety, are held and firmly bound unto City of Owasso, P 0 Box 180, Owasso, OK 74055 (hereinafter called the Obligee) in the Penal Slim of One Hundred Twenty Seven Thousand Thirty Three & 601100 ($ 127,033.60 ) Dollars in conformity with certain specifications; and submits said contract for acceptance by the Obligee. Whereas, a further condition of said contract is that the said principal should furnish a bond of indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said work within a period of Two (2) years from the date of acceptance of the work under said contract-, and Whereas, the said EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa for a valuable consideration, has agreed to join with said principal in such bond or guarantee, indemnifying said Obligee, as afora- said, Now, theWore, the Condition of This Obligation is such, that if the said Principal does and shall, at his own cost and expense. remedy any and all defects that may develop in said work, within the period of Two (2) years from the date. of acceptance of the work under said contract. by reason of bad workmanship or poor material used in the construction of said work. then this obligation to be null and void-, otherwise to be and remain in full force and virtue in law. 0 19- FROM: LONNY FISHER FIRE CHIEF SUBJECT: ENGINE ONE STATUS DATE: NOVEMBER 269 2003 The Turley Fire Department has expressed an interest in acquiring this vehicle. Turley is a neighboring department that we routinely receive and provide mutual aid. They plan on utilizing this vehicle for parts. Their department currently has the sister pumper for Engine One and the parts can be interchanged. Engine One has been evaluated, and the staff believes it has a value of less than five hundred dollars. This is due to its current state of disrepair, and the parts are only useful to this specific year and model of truck. Staff would recommend that the sale, for the price of ten dollars ($10.00), of this vehicle be authorized to the Turley Fire Department for use as they deem necessary to ensure the in-service status of Engine One's sister pumper, which is currently in the inventory of the Turley Fire Department. I TO: HONORABLE MAYOR AND COUNCIL CITY OF OASSO FROM. TIMOTHY ROONEY ASSISTANT CITY MANAGED SUBJECT- EMERGENCY OPERATIONS PLAN DATE® November 24, 2003 BACKGROUND: OUND For the past year, Owasso Emergency Management staff has been working on writing an emergency operations plan for the City of Owasso. The emergency operations plan, or EOP, addresses how the city, community, and responding outside agencies operate during times of major emergencies and / or disasters. The EOP takes an 66all hazards" approach to any natural or man made disaster that may affect the community of Owasso and its citizens. In July of this year, staff was able to obtain a $ 14,000.00 grant from FEMA and the Office of Oklahoma State Emergency Management to prepare the final EOP document. The grant was important because of Federal policies recently adopted that require cities to have an official Emergency Operations Plan in order to be eligible for Federal Emergency Disaster Funds. Since Owasso, like most other cities, had no plan the grant made possible the development of the proposed Emergency Operations Plan document you have been presented. Once the grant was secured, Owasso and other metro cities contracted with INCOG to assist in preparing the final document. An Emergency Operations Planning Committee was formed and monthly meetings were conducted to discuss the plan as it was being prepared, make recommendations as to how Owasso's emergency services and major departments would respond to a disaster or terrorist situation, and provide information as to the capabilities and readiness of each city department. This committee consisted of city personnel, citizens, INCOG staff, and business representatives from the Owasso community. A list of committee members is attached to this memorandum. Emergency Operations Plan November 24, 2003 Page 2 The EOP for the City of Owasso contains the following sections or annexes: Section One Table of Contents Section Two Approval Page Section Three basic Plan Annex A Direction and Control Annex E Communications Annex C Warning Annex D Emergency Public Information Annex E Evacuation Annex F Human Resources Annex H Health and Medical Annex I Law Enforcement Annex J Public Works Annex K Fire and Fescue Annex L, Radiological Protection Annex N Resource Management Annex P Damage Assessment Annex Q hazardous Materials Annex R Terrorism Preparedness Annex S Animal Care Annex T Owasso Community All Hazard and Mitigation Survey and Study As one can see, the document is not only comprehensive but is fashioned after the Federal, State, and County models to ensure that all forms of government can work side by side during a disaster. If approved by the City Council, the EOP is a document that is intended to be reviewed annually by the Emergency Operations Planning Committee in order to provide updates should their be changes in the city's infrastructure and resources. In order to meet deadline requirements, an approved EOP should be received by the Oklahoma Office of Emergency Management by December 15, 2003. RIECOMMENDATION: Staff recommends Council approval and adoption of the Emergency Operations Plan. 0111 WMIlff-Im TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- DUANE CUTHBERTSON CITY PLANNER SUBJE CT. RE, ZONING REQUEST (OZ-03-11 — BETHEL BAPTIST CHURCH) DATE: NOVEMBER 21, 2003 BACKGROUND The City of Owasso has received a request from Bethel Baptist Church, applicant(s)/owner(s), for the rezoning of approximately 5 . I I acres, more or less from its current designation of RS-3 (Residential) to CS (Commercial). Current Zoning Designation- I= RS-3 (Residential Single-Family) The applicant has filed an appeal to the City Council asking for the reversal of a Planning Commission decision rendered at the November 10, 2003 regular meeting. At that meeting the Planning Commission denied the request of Bethel Baptist Church to rezone its property located in the northwest comer of Cedar St. and E. 86th. The church currently occupies the southern portion of the site while a parking lot occupies the middle section of the site and remaining northern section contains a storage building and a playground. Single Family residential units occupy the property to the south of the site. Single family units and a few duplexes are located north of the site. Restaurants are located to the east and west of the subject property and the main post office is located to the east of the site as well. The current zoning on the subject property is RS-3 (Residential Single-Family District). RS-3 zoning is present on the properties to the north and south while CG (Commercial General District) zoning is present on the property to the east and west of the subject site. ANALYSIS The CS classification desired is consistent with the commercial pattern currently established along the north side of 86t" Street North and any if any commercial development were to occur on this site it the Owasso Zoning Code would limit its conflict with the residential neighborhood to the north. This request along 86"' St. N. is consistent with the Owasso 2010 Land Use Master Plan. The church site consists of multiple lots. A portion of the property extends north into the Ator neighborhood. Rezoning the lots that extend into a residential neighborhood is not I consistent with the Owasso Zoning Code nor the Land Use Master Plan. Rezoning the lots on the northern portion of the churches property to CS would allow the potential for commercial development within a residential neighborhood. Considering the type of commercial development that the Owasso Zoning Code allows under its commercial zoning designations the potential commercial development would in all likelihood not be compatible with the residential neighborhood's scale or pace and could potentially pose conflict, such as additional traffic into the neighborhood, more noise and light pollution. Staff published legal notice of the rezoning request in the September 17., 2003 edition of the Owasso Reporter and sent notices to property owners within 300' of the property and posted a notification of a rezoning request sign on the property. Staff received one phone call concerning the potential use of the site. It was the concern of the caller that the rezoning would allow the church to sell the property in the future to commercial interest. He was mostly concerned with potential commercial development of the lots on the northern section of the churches property. PLANNING COMMISSION The Owasso Planning Commission, at the November 10, 2003 regularly scheduled meeting, voted 3 -1. to deny the rezoning request. RECOMMENDATION Staff recommends rezoning Bethel Baptist Church's southern most lot (on which the main structure is situated) adjacent to 86th Street North to CS (Commercial Shopping district), rezoning lots 8 and 9 of block 10 in Ator Heights to OL (Office Light intensity district) and maintain an RS ®3 zoning designation for lots 5 -7 of block 10 in Ator Heights. The zoning classifications would allow the church to place signs within their property and more specifically within their parking lot to the north. The CS zoned property along 86th St. will establish a consistent developable pattern along that corridor and the OL zoning on the middle lots would (along with allowing the sign) provide a smoother transition of intensity from Commercial to Residential. Uses typical in OL zoned districts share similar characteristics to Residential zoning therefore the potential for conflict is minimized. A map illustrating the staff recommendation is attached. 11117/21003 15:25 9182724753 BETHEL BAPTIST CHURC PAGE 011101 Bethel Baptist L;hurcn PC). Box 178 86th, Street M North & Cedar 740 mp, p Flcvmnr im Wheeler R E QI U E ST F OARAPPEAL FRO'KNIA DECISO-IONT OIF 0WASS30 F" Ajl-ITINI-Nf COMMISSI ON L WX AkYkl,-, BeAwl Baptist Ourch,, he�rebv requ 4L use, thr ApA'q of the " as- Pimning Uw SO -ber 10, 2010A ). in Case N.D. 02- be �_peal_A B M A re ' on Novem 0 0341 A ELF Aw to th, UWW k-Aly Uoll'lc A fo� T, VjeW n %A , q _ Ja e hm v i ng f3l e� tv r, U.n I gra-'Xt t P_ Bethel. DaptJs_t'C_fi'Ctr'_'h re$jpwtll-dl'Py requClstoo lb"Al-WI, t1h. OWHSSO CIIJ —0 OR -b C req. 'Qia n, � for - ,- - 'D s--- fWly suflomd"'ed, Ke PW .1 Bill tMson, Acssociate Pastor A im 97 I 7 ® " 97TH L kM& L. N. C N N 97TH E. 97th 1 nN 9 7rl 1 '0 97TH PL. N. 12 96TH H PL t 95TH CT 95TH ST 95 PL 94 City of Owasso 95TH ST Community Development 93RD ST Department LO U X Go il� t; C> 24TH CT FIN C) C) 4W 23RD R Uj PH: (918 376.1500 Www.city0fowasso.com bj 95RD ST 22ND z 21 21ST CT 91ST ST 0) 20TH CT WM 18TH S 17TH ST M SqA" SA " 16TH im City of Owasso Community Development Department Ili North Main Street Owasso, OK 74055 61.4,00"Mi"'114 11-0 1011410-- R PH: (918 376.1500 Www.city0fowasso.com C 4�k k I CITY OF 0 WA SSO P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 Please submit the completed application form and application fee along with a Certified 300' Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's consultant. should attend the Planning Commission meetings at which the Supplemental Zoning will be reviewed. MSIA-1:1. �r4 SUBMITTAL DATE FEE RECEIPT NUMBE OPC MEETING DATE_ APPROVED DENIED T , rTl FTI it 10 n-1 0 � 0 m Z C) ilo C n ue TE o c nil t, M jo �7 6 4,b 0- T91-417--;Tl $t M. BETH E L 6 A PT I ':,T C H U R C H 2 C- S j T91-417--;Tl $t M. BETH E L 6 A PT I ':,T C H U R C H 2 C- S At that time and place, consideration will be given t® the proposed change of the zoning classification of the following described property: The property is further described as Bethel Baptist Church located in the NW comer of 86t" St. N. and Cedar St. 0111 4111111111 - gm TILtig agum ON I.N* ou t, All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Co sion shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. The City Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting time and place to be determined by the Council, said information to be available from the Owasso City Planner. A map showing the proposed rezoning accompanies tHs notice. For moro information on the proposed rezoning contact the Owasso City Planner, City Hall, I I I N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1543. V ffIll Duane Cuthbertson City Planner