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HomeMy WebLinkAbout2003.11.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: November 4, 2003 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center 301 South Cedar Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, October 31, 2003. -� I Juliann M. Stevens, Administrative Assistant l� 1. Call to Order Mayor Cochran 2. Invocation Pastor David Langley, Gospel Light Baptist Church 3. Flag Salute 4. Roll Call 5. Employee of the Month Presentation Mr. Ray Mr. Ray will recognize the Employee of the Month for November- 2003. It VAge 11ZIS COUncild 10403 do, Owasso City Council November 4, 2003 Page 2 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approval of Minutes of the October 21, 2003 Regular Meeting. Attachment #6 -A B. Approval of Claims. Attachment #6-B C. Approval and authorization for payment of a court ordered workers' compensation settlement of $30,810.00 payable to Joey Smith and his attorney in a lump sum amount of $11,376.00, eighty two weekly payments of $237.00 and $847.28 payable to the Oklahoma Tax Commission. Attachment #6 -C 7. Consideration and appropriate action relating to Mr. Jimmy R. Robertson's request for enforcement of Ordinance #335, an ordinance approved by the City Council on June S, 1984, adopting the Zoning Code of the City of Owasso. Mr. Ray Attachment #7 8. Request from Mr. Kenneth Fates to address the City Council. Mr. Ray Attachment #8 Mr. Kenneth Yates of 14007 E. 87th Terrace North has requested to address the City Council regarding drainage in his neighborhood. I I:' Agendas Counc i I', 1 10403 doc Owasso City Council November 4, 200' 3 9. Consideration and appropriate action relating to the approval of the FY 2002 CDBG ADA sidewalk rehabilitation project. Ms. Stagg Attachment #9 Staff will recommend Council award the contract for the FY 2002 CDBG sidewalk rehabilitation project to Rocket Construction Services, L,L,C of Sand Springs, Oklahoma in the amount of $98,216.00. 10. Consideration and appropriate action relating to the approval of the FY03 -04 residential street repair program contract. Ms. Stagg Attachment #10 Staff will recommend Council award the contract for the FY 03 -04 street repair program project to Magnum Construction, Inc. of Broken Arrow, Oklahoma in the amount of $98,378.00 11. Report from City Manager. 12. Report from City Attorney. I I 1 Agendas;Counci P, 110-401 doc Owasso City Council November 4, 2003 Page 4 13. Report from City Councilors. 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 15, Adjournment. 11'.Aeendas'.Councii 110403 doc OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 21, 2003 The Owasso City Council met in regular session on Tuesday, October 21, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 17, 2003. ITEM 1. CALL TOO ER Mayor Cochran called the meeting to order at 6:34 p.m. ITEM 1 INVOCATION The invocation was offered by Reverend Bill Diekelman of Faith Lutheran Church. ITEM 3. FLAG SALUTE Carroll Harris, Commander of VFW Post 7180, led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Gary Cochran, Mayor Susan Kimball, Vice Mayor Michael Helm, Councilor Craig Thoendel, Councilor Steve Cataudella, Councilor STAFF Rodney J. Ray, City Manager Stephen Gray, City Attorney A quorum was declared present. ITEM 5. RECOGNITION OF GAZEBO VOLUNTEER TIME Mr. Ray introduced Carroll Harris, Commander of VFW Post 7180, and presented to him and other members of the Post a "Character Certificate" using the character trait of Benevolence to describe the good works the Post had done in repairing the Fairview Cemetery gazebo. Mayor Cochran, who is a member of Post 7180, also thanked the group. Owasso City Council October 21, 2003 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the October 7, 2003 Regular Meeting and October 14, 2003 Special Meeting. B. Approval of Claims. C. Action relating to an agreement with Cox Communications for the collection of E-911 funds and remittance of same to the City of Owasso. Ms. Kimball moved, seconded by Mr. Thoendel, to approve the Consent Agenda with claims totaling $230,813.18, and payroll claims totaling $244.,826.57; and approval and authorization for the Mayor to execute the appropriate documents which approve the collection of E-91 I funds and remittance of those funds to the City of Owasso. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL ACCEPTANCE OF THE FINAL PLAT FOR THE ROC OWASSO III ADDITION. THE SUBJECT PROPERTY IS LOCATED IN THE SOUTHEAST CORNER OF N. 137 TH EAST AVENUE AND E. 86 TH STREET NORTH, NORTH OF THE GREENS APARTMENTS. Mr. Cuthbertson presented the item. Mr. Helm asked 1) would there be sidewalks, 2) does this addition front to 86th St. N. and 3) was any land acquired for right of way. Mr. Cuthbertson answered 1) yes, there would be sidewalks, 2) the addition does front to 86th St. N. and 3) no land was acquired for right of way. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve the acceptance of the ROC Owasso III addition final plat. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. Before Item 8, Mayor Cochran recognized State Senator Randy Brogdon, who was seated in the audience. 0 Owasso City Council October 21, 2003 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO APPROVAL OF A SELF - FUNDED LIABILITY PROTECTION PROGRAM, COMBINING VEHICLE COLLISION FUNDING WITH FUNDING FOR GENERAL LIABILITY, AUTOMOBILE LIABILITY, LAIN ENFORCEMENT LIABILITY, AND PUBLIC OFFICIAL'S LIABILITY. Ms. Dempster presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve a self-funded liability protection program, combining vehicle collision funding with funding for general liability, automobile liability, law enforcement liability, and public officials liability claims effective November 1, 2003. YEA: Kimball, Thoendel, Cataudella, Kelm, Cochran NAY: None ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO APPROVAL OF AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A CONTRACT FOR PROPERTY CASUALTY IN AN AMOUNT NOT TO EXCEED $60,000.00. Ms. Dempster presented the item. Ms. Kimball moved, seconded by Mr. Kelm, to authorize the City Manager to enter into a contract for property casualty in an amount not to exceed $60,000.00. YEA: Kimball, Thoendel, Cataudella, Kelm, Cochran NAY: None Motion carried 5 -0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE PURCHASE OF EXTRICATION EQUIPMENT FOR THE FIRE DEPARTMENT. Chief Stuckey presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve the purchase of extrication equipment from Precision Fire Apparatus in the amount of $32,320.00. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. I Mr. Carr presented the item. Ms. Kimball asked how citizens can get information concerning petitions. Mr. Carr commented that they could request them from Public Works, and they would be available on -line. Mr. Thoendel asked if the speed humps did not work out, would other options be recommended. Mr. Carr said yes, other options would be looked at if speed humps did not work as planned. Ms. Kimball moved, seconded by Mr. Cataudella, to approve Council adoption of the Neighborhood 'Traffic Calming Program as a policy for the City of Owasso for installation of speed humps. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL APPROVAL OIL A STORM-RELATED DEBRIS REMOVAL AND DISPOSAL ACTION PLAN. Mr. Carr presented the item. Mr. Cataudella moved, seconded by Ms. Kimball, to approve the adoption of the action plan for storm - related debris removal and disposal as a policy of the City of Owasso. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY. None Motion carried 5 -0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO-COUNCIL APPROVAL OF CHANGE ORDER AUTHORIZATION ACCEPTANCE AND EAST c• TH STREET O' AND D t ... _ AVENUE IMPROVEMENTS. Ms. Stagg presented the item. Ms. Kimball asked if there will be sidewalks the entire length of 86TH Street North, and Ms. Stagg replied yes, as part of the 86th Street Widening Project. Mr. Helm asked if BECCO's pulling off for a full week added to the cost of the change order, and Ms. Stagg replied no. Mr. Helm then asked if this approved change orders or final payment and Ms. Stagg replied that this approval was for change orders, and final payment and acceptance of the project. Mr. Thoendel moved, seconded by Mr. Cataudella, to approve change orders numbered 1 -6 in the amount of $36,056.83 and final acceptance and final payment to BECCO Contractors in the amount of $73,909.13. 4 Owasso City Council October 21, 2003 YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. ITEM 14, CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF WATER, SEWER, STREETS AND DRAINAGE FOR THE HALE ACRES EXTENDED SUBDIVISION. THE SUBJECT PROPERTY IS LOCATED NORTHWEST OF THE N. 106 CH EAST AVENUE AND E. 114TH STREET NORTH INTERSECTION. Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Thoendel, to approve Council acceptance of Hale Acres Extended water, sewer, streets, and storm water drainage systems. YEA.: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. ITEM 15 CONSIDERATION i' APPROPRIATE ACTION APPROVAL OF A CONTRACT FOR THE PURPOSE OF A REAL ESTATE ACQUISITION FROM ASSEMBLY OF GOD, INCORPORATED PROVIDING • A SETTLEMENT AND AUTHORIZATION SETTLEMENT MONIES OF $75,000.00. Mr. Ray presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve the contract for the purpose of real estate acquisition from Assembly of Clod, Incorporated, approve the settlement, and authorize payment of settlement monies in the amount of $75,000.00. YEA: Kimball, Thoendel, Cataudella, Cochran NAY: Helm Motion carried 4 ®1. • '•' Mr. Ray expressed his appreciation to voters for passing the Sales Tax election. He also thanked Senator Brogdon for his contribution and Staff and Council for their time and efforts. He commented that one of the first improvements would be the renovation of the old Fire Department on 76th St. North. Mr. Ray announced two policies and procedures that would go into effect on November 1, 2003, one being the `Police Department Rotation Policy' and the other the `Police Department Vehicle Maintenance policy'. N Owasso City Council October 21, 2003 Mr. Ray made a special presentation to Eric Wiles as credit for his hard work in completing courses necessary to become a Certified Flood Plain Manager. ITEM 17. REPORT FROM CITY ATTORNEY None ITEM 18, REPORT FROM CITY COUNCILORS Ms. Kimball thanked Staff for their help in the Sales Tax Election. ITEM 19. NEW BUSINESS ff= Ms. Kimball moved, seconded by Mr. Helm, to adjourn. YEA: Kimball, Helm, Thoendel, Cataudella, Cochran NAY: None Motion carried 5-0 and the meeting was adjourned at 7:30 p.m. Pat Fry, Minute Clerk, R Gary Cochran, Mayor CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/18/03 Department Qvertirae Exafflses Total Expenses 06, :Munjcipbl, curt =' Managerial 0.00 18,200.49 General Government 0.00 660.35 Support Services 0.00 5,659.38 163.65 7,243.49 Community Senior Center 0.00 4,154.15 7 nera(uid Tatar $x;054.12 $224;8658. Ambulance Fund ... . ........ .... . . . Fund Total CITY F OWASSO CLAIMS TO BE PlID 111041111 VENDOR DESCRIPTION AMOUNT AMBRUS, FRANK BAILIFF DUTIES 60.00 BAILEY, MATT BAILIFF DUTIES 180.00 MUNICIPAL COURT DEPT TOTAL 240.00 ROONEY, TIMOTHY D. TUITION REIMBURSEMENT 354.00 TREASURER PETTY CASH CITY MGR EXPENSE 65.34 OFFICE DEPOT OFFICE SUPPLIES 11.56 OFFICE DEPOT OFFICE SUPPLIES 153.10 TREASURER PETTY CASH EMP RECOGNITION 303.00 TREASURER PETTY CASH FALL DISPLAY 32.75 TREASURER PETTY CASH MILEAGE - MCCALL 68.94 AIA EASTERN OKLAHOMA CONFERENCE- RAY/WILES 130.00 THE TRAVELING GOURMET COUNCIL WORK SESSION 96.00 TREASURER PETTY CASH MEETING EXPENSE 47.71 BAINS REGISTERED BRAHMANS LANDSCAPING MATERIAL 30.00 HOBBY LOBBY PHOTO FRAMING 103.39 CARD CENTER EMPLOYEE APPRECIATION 150.00 MANAGERIAL DEPT TOTAL -1,545.79 1,545.79 TREASURER PETTY CASH MAINT SUPPLIES 2.99 EXECUTIVE COFFEE SERVICES SUPPLIES 138.67 CINTAS CORPORATION MAT SERVICES 27.90 GRAY, STEPHEN P. PC ATTORNEY AT LAW LEGAL SERVICES 1,024.70 NEIGHBOR NEWSPAPER LEGAL NOTICES 51.70 NEIGHBOR NEWSPAPER LEGAL NOTICES 290.90 WORLD PUBLISHING COMPANY EMPLOYMENT ADS 107.20 CARD CENTER EBAY 40.00 SOUTHWESTERN BELL PHONE USE 951.00 TREASURER PETTY CASH POSTAGE 4.40 CARD CENTER OSBI 15.00 VIDEO REVOLUTIONS INC CHARACTER INITIATIVE 196.90 TREASURER PETTY CASH CHARACTER MEETINGS 28.94 INCOG LEGISLATIVE ASSESSMENT 584.25 TREASURER PETTY CASH LICENSE TAGS 198.00 SAMS CLUB SUPPLIES 104.63 GENERAL GOVERNMENT DEPT TOTAL 3,767.18 OFFICE DEPOT OFFICE SUPPLIES 84.14 TREASURER PETTY CASH MILEAGE- CUTHBERTSON 23.76 INCOG MEMBERSHIP DUES 2003/2004 3,256.50 COMMUNITY DEVELOPMENT DEPT TOTAL 3,364.40 OFFICE DEPOT OFFICE SUPPLIES 103.83 OFFICE DEPOT OFFICE SUPPLIES 15.46 JOLIE, INC. DBA MAIL BOXES ETC MAILING CHARGES 25.59 NATIONAL POWER WASH VEHICLE WASHING 30.00 TREASURER PETTY CASH MEETING EXPENSE 46.29 ENGINEERING DEPT TOTAL, - 221.17 VENDOR DESCRIPTION AMOUNT CARD CENTER WEBHOSTING SERVICE 182_.40 INFORMATION SYSTEMS DEPT TOTAL -- 182.40 BAILEY EQUIPMENT SUPPLIES 3.00 OFFICE DEPOT OFFICE SUPPLIES 29.78 MURPHY SANITARY SUPPLY CARPET SHAMPOO 83.10 SAMS CLUB MAINT SUPPLIES 274.68 SAMS CLUB REPAIR /MAINT SUPPLIES 160.73 RADIO SHACK REPAIR /MAINT SUPPLIES 37.96 CARD CENTER MAINT SUPPLIES 156.19 OFFICE DEPOT SUPPLIES 159.80 O'REILLY AUTOMOTIVE INC VEHICLE MAINT 5.95 REDLEE INC JANITORIAL SERVICES 1,411.06 FLYNN'S PEST CONTROL PEST" CONTROL 65.00 DISTRICT 11 PROBATION COMMUNITY CO WORKER PROGRAM 226.00 TREASURER PETTY CASH DOC LUNCHES 30.56 EQUIPMENT ONE INC EQUIP RENTAL 107.50 SUPPORT SERVICES DEPT TOTAL 2,751,31 OWASSO FOP LODGE LEGAL DEFENSE 105.00 OFFICE DEPOT OFFICE SUPPLIES 9.05 ONYX CORPORATION TONER CARTRIDGE 46.95 OFFICE DEPOT OFFICE SUPPLIES 167.67 SAMS CLUB REPAIR /MAINT SUPPLIES 73.58 ODV INC FIELD DRUG TEST KITS 355.50 SAMS CLUB MAINT SUPPLIES 42.50 PATROL TECHNOLOGY UNIFORM /BODY ARMOR 998.00 GALL'S INC BADGE HOLDER 21.99 PATROL TECHNOLOGY PROTECTIVE VESTS 6,000.00 PATROL TECHNOLOGY BODY ARMOR 1,380.00 TULSA REGIONAL MED CENTER BLOOD TEST 25.00 A N Z SIGNS DECALS 40.00 SOUTHWESTERN BELL PHONE USE 951.01 US CELLULAR CELL PHONE USE 87.41 CINGULAR WIRELESS PHONE USE 193.12 JOLIE, INC. DBA MAIL BOXES ETC MAILING CHARGES 19.24 A ®ONE, INC TRAINING - JOBE /FUNK/PARSLEY 450.00 LA QUINTA INN- ARDMORE LODGING- TOWNSEND 825.00 POLICE DEPT TOTAL, 11,791.02 OFFICE DEPOT OFFICE SUPPLIES 32.26 ONYX CORPORATION TONER CARTRIDGE 17.95 CLASSIC DESIGNS UNIFORM SHIRTS 483.50 DEPT OF PUBLIC SAFETY OLETS RENTAL 350.00 POLICE COMMUNICATIONS DEPT TOTAL 883.71 SAMS CLUB REPAIR /MAINT SUPPLIES 33.24 GALL'S INC STROBE LIGHT 104.99 HILLS PET NUTRITION, INC SHELTER SUPPLIES 153.75 CITY OF TULSA DEPT OF FINANCE EUTHANASIA SERVICES 140.00 ANIMAL CONTROL DEPT TOTAL 431.98 VENDOR DESCRIPTION AMOUNT OFFICE DEPOT OFFICE SUPPLIES 10.08 SAMS CLUB REPAIR /MAINT SUPPLIES 33.04 OFFICE DEPOT CARD OFFICE SUPPLIES 34.16 PUBLISHING RESOURCES, INC PRINTING 149.50 TREASURER PETTY CASH MEETING EXPENSE 10.94 BMI SYSTEMS OF TULSA COPIER MAINT /LEASE 405.04 FIRE SERVICE TRAINING OKLAHOMA SCBA RENTAL 50.00 BEST WESTERN -ENID LODGING- DEMAURO 346.09 TREASURER PETTY CASH MEETING EXPENSE 16.90 TREASURER PETTY CASH PER DIEM- PARRIS 154.00 TREASURER PETTY CASH REFERENCE BOOK 13.98 MCNICHOL, SHANE PER DIEM 168.00 FIRE DEPT TOTAL . - -- - 1,391.73 SAMS CLUB REPAIR/MAINT SUPPLIES 31.72 WAL -MART COMMUNITY EOC SUPPLIES 28.68 T -SHIRT EXPRESS ETC PRINTING 90.00 OFFICE DEPOT PRINTER CARTRIDGES 103.90 EMERGENCY PREPAREDNESS DEFT TOTAL 254.30 RAINBOW CONCRETE CO CONCRETE 782.00 WW GRAINGER INC MAINT SUPPLIES 59.96 L & S TRUCKING HAULING CHARGES 1,560.00 MILL CREEK LUMBER & SUPPLY REPAIR/MAINT SUPPLIES 550.03 BEE LINE TRAFFIC CONTROL REPAIR/MAINT SUPPLIES 280.00 MAXWELL SUPPLY OF TULSA REPAIR /MAINT SUPPLIES 253.80 LOWES COMPANIES REPAIR/MAINT SUPPLIES 73.22 FARM PLAN REPAIR/MAINT SUPPLIES 208.32 CROW BURLINGAME REPAIR/MAINT SUPPLIES 25.50 QUIKSERVICE STEEL REPAIR SUPPLIES 242.48 A & A MATERIALS CO. ASPHALT 112.22 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 18.25 UNIFIRST CORPORATION UNIFORM RENTALS 84.94 TULSA COUNTY BOCC SIGNS /HARDWARE 4,680.64 NATIONAL POWER WASH VEHICLE WASHING 70.00 BEE LINE TRAFFIC CONTROL TRAFFIC CONTROL MAINT 2,250.00 EQUIPMENT ONE INC RENTALS 338.75 ADVANCED WARNING SAFETY CONES RENTAL 67.90 TREASURER PETTY CASH MEETING EXPENSE 5.71 STREETS DEPT TOTAL 11,663.72 OWASSO STAFFING TEMP STAFFING 349.44 OWASSO STAFFING TEMP STAFFING 399.36 LOWES COMPANIES MAINT SUPPLIES 17.94 FARM PLAN ANTIFREEZE 28.85 SCOREBOARD SPORTS HARVEST FESTIVALS 25.00 CARD CENTER MAINT SUPPLIES 140.00 TREASURER PETTY CASH HARVEST FESTIVAL 32.05 JO LYNDA MYERS RESTROOM CLEANING 225.00 ADT SECURITY SERVICES INC SECURITY SERVICES 38.96 JERRY TUCKER ATOR PARK MOWING 288.00 VENDOR DESCRIPTION AMOUNT TNT LAWN CARE MCCARTY/VETERANS PARK MOWIN 660.00 WASHINGTON CO RURAL WATER DISTRICT WATER 14.30 PARKS DEPT TOTAL. 2,218.90 L & M OFFICE FURNITURE CHAIR 149.00 OFFICE DEPOT OFFICE SUPPLIES 202.44 AERIAL OKLAHOMA AERIAL PHOTOS 106.50 JAMAR TECHNOLOGIES BATTERY CHARGER 72.48 ECONOMIC DEVELOPMENT DEFT TOTAL 530.42 GENERAL FUND TOTAL. _ 41,238.D3 MEDICAL COMPLIANCE SPECIALITY INC BIO -WASTE DISPOSAL 111.00 ALLIANCE MEDICAL_ INC AMBULANCE SUPPLIES 955.04 NATIONAL OCCUPATIONAL HEALTH IMMUNIZATION- GOSVENER 60.00 EMSAR SERVICE AGREEMENT 570.00 AMBULANCE SERVICE FUND TOTAL 1,696.04 SOUTHWESTERN BELL E911 MONTHLY CHARGES 806.25 E -911 FUND TOTAL 806.25 BECCO CONTRACTORS INC 86TH -129 E AVE /145 E AVE 280,337.11 CAPITAL IMPROVEMENTS FUND TOTAL 280,337.11 FULLERTON WELDING SUPPLIES WELDING SUPPLIES 97.00 OK TRUCK SUPPLY INC REPAIR PARTS 73.42 FORD OF TULSA REPAIR PARTS 86.10 FRONTIER INTERNATIONAL TRUCKS REPAIR PARTS 98.38 ENLOW TRACTOR INC REPAIR PARTS 37.52 CLASSIC CHEVROLET REPAIR PARTS 205.23 B & M TIRE CENTER INC TIRES 232.83 AMERICAN HOSE & SUPPLY REPAIR PARTS 150.35 MILEAGE MASTERS TIRES 1,825.47 O'REILLY AUTOMOTIVE REPAIR PARTS 1,028.55 GENUINE PARTS COMPANY -OKLA REPAIR PARTS 180.11 B & M TIRE CENTER TIRE REPAIR 49.95 CITY GARAGE FUND TOTAL 4,064.91 UNITED SAFETY & CLAIMS THIRD PARTY ADMIN 1,417.67 RICH & CARTMILL W/C EXCESS INSURANCE 21,463.00 OWASSO PHYSICAL THERAPY CLINIC R08093 188.19 OWASSO PHYSICAL THERAPY CLINIC R08093 220.46 SUMMIT PHYSICAL THERAPY Y06133 196.00 ROBERTS, INC DBA ORTHOPEDIC PRODUCT C09303 29.40 THIRD PARTY SOLUTIONS P08283 43.22 URGENT CARE OF GREEN COUNTRY F08213 88.36 URGENT CARE OF GREEN COUNTRY H09093 137.46 URGENT CARE OF GREEN COUNTRY M08143 56.80 URGENT CARE OF GREEN COUNTRY M08143 56.80 URGENT CARE OF GREEN COUNTRY P08283 56.80 URGENT CARE OF GREEN COUNTRY P08283 59.96 NEUROSURGERY |NC pER|GO.HARLEY SCOTT MEDICAL CLINIC SCOTT MEDICAL CLINIC JOINT ACTIVE SYSTEMS, |NC ORTHOPEDIC HOSPITAL OFOK JAMPETRO' TAMARA C/O CRAIG ARK8STRD JAMPETRO. TAMARA C/O CRAIG ARMSTRO OKTAXCOK4M|8S|UN SPECIAL TAX UNIT J06172 70.88 r08283 142.56 B12102 77.63 312162 83.80 Y08133 570.00 T007183 2.484.00 TTD PAYMENTS 289.08 TTDPAYK8ENTB 200.08 TAXES-W/CSEFTLEKXENTS 55.00 WORKERS COMP FUND TOTAL ��� �����W �� TO- THE HONORABLE MAYOR & CITY COUNCIL CITE' OF OIASSO FROM. MICHELE DEMPSTE HUMAN RESOURCE DIRE, CTOR SUBJECT. WORKERS' COMPENSATION SETTLEMENT DATE: October 31, 2003 Joey Smith, a previous employee of the City Maintenance Facility, incurred a back injury in July of 2002 while employed with the City of Owasso. As a result of this back injury, Mr. Smith underwent back surgery in the fall of that year. During May 2003 Mr. Smith was released to return to work after reaching what the City's physician determined was maximum medical improvement. According to the City's physician Mr. Smith's maximum medical improvement left him with a permanent partial disability rating of 25 %. However, Mr. Smith's physician declared the permanent partial disability rating to be 34 %. Due to the difference in ratings the matter was turned over to the Workers' Compensation courts. On October 15, 2003 the City and Mr. Smith appeared before Judge Edwards. Judge Edwards issued a final order stating settlement should be made based on a rating of 26 %, in the amount of $30,810. The judge's order requires the City to make a lump sum payment of $11,376 ($5,214 to Mr. Smith and $6,162 to his attorney) and 108 weekly payments of $237 to Mr. Smith. Also associated with this order are taxes of $847.28 payable to the Oklahoma Tax Commission. The judge has given the City twenty days from October 23rd to comply with this order. A copy of the court order is attached for your review. Staff apologizes for the poor quality of the court order as the original order is still in transit. Staff recommends approval and authorization for payment of the court ordered workers' compensation settlement in the amount of $30,810 payable to Joey Smith, paying Mr. Smith and his attorney a lump sum amount of $11,376, in addition to 82 weekly payments of $237. Staff also recommends approval and authorization for payment $847.28 payable to the Oklahoma Tax Commission, for taxes associated with the court ordered Workers' Compensation settlement. Court Order OCTOBER- 2003- Ibis can-se c-m MIT -M aMeOyed in person and by coumel, THO?,W A LAyCgq arrier appeared bY counsel. VICTOR R SEAGM The Court having co idered the e-Odence and records on file, and being well and fully AND ORDERS AS FOLLOWS- THAT t :22\2 9,.2" CMPIOYM@m w3 subimt to and i Oklahoma; and on said date clai ,radiculopathy to the 122 :A -3- injury, C18ifnant wu paid ttrnporary total disabiliry from AUGUST 15, OCT-'JI-2,007 0,9­14 UHITED SHEET,' 2, CLRIPIS Iqla GO--, P °07- 04 -4- derpayment and/or ova oft emporaryfoad disability compensation -® THAT as a result of said niury, claimant sustained 26 percent Pennanant partial disability to �he LOW BACK (vAthradicWo Ji to the RIGHTLEG)(over prlor22% disability), for which claimant isenthgedtocompacation for 13 weeks at$237.00 per week, or the total amount ofS30,81 0,00 of which 'aa 'c 22 wccim havo acrmicd and shall a paid in a lump smw of $5,214-ft THAT the imue of vocad In al rehabilitation is tesexved for hture hearing. .7- THAT mspondent and/or urance Cavier Shall PaY all MOSCRAIC afad necessary medical eWases incurred by afAinmnt as a ramit o said injury. THAT reWndento '9" su " WW EVIL V�"7MM-1 -tit lon M IMMIsTration Puna repre-entin Twope nT herein. I'-wixgug �" =or, MI tr xxml,-Miul: . --7'=FUAamowsrr5 dpys frown the date thisorder becomes finaL shall be deducted'from the award herein and paid in lump sum to anoroey fmiu ELLEN C. ED A JUDGF, 017--EI-20073 09:54 U111TED 'Z�HFETY 2' C-LA INS . - I I 918 GGr-_7 -17,10 P. 04,'0-4 2003-WITly pav 3 A copy of tbe, above d going Court Order was mailed, by regular United Swes MaiL on tWs Med saamprad data to: rSTE Cbj=ne3 A THONIA 4 A LAYON � � 125 w 1. ST 1600 7ULSA., )K 74119-MOD Respon4cat's Aacaipy, VICTOR P, SEAGLE PO Box 710 TMULSA, K 74101-1710 TOTHL P , 0-4 TO: RODNEY J. RAY CITY MANAGER FROM. RONALD D. CATES SUBJECT, CONSIDERATION AND APPRORIATE ACTION RELATING T TO MR. JIMMY R. ROBERTSON'S REQUEST FOR ENFORCEMENT OF ORDINANCE NUMBER 335, AN ORDINANCE ADOPTED ON JUNE 5, 1984 #j" Mr. Robertson's contention is that the vehicle storage lot owned by Mr. Walton is not in compliance with the Zoning Code of the City due to such not being a dust free all-weather surface, i.e. paved. Investigation into this matter reveals that the vehicle storage lot operated by Mr. Walton at 76th St. North Next to First Bank is unpaved. This condition has existed since the inception of Reliable Wrecker at this location in the Summer of 2001. In conjunction with the foregoing, Staff has reviewed the status of the surface of other vehicle storage lots within the City. As a result of such review, it was discovered that the vehicle storage lot utilized by Lenox Wrecker at 108 W. 3rd Avenue is not enclosed nor is there a dust free all- weather surface. Research into this situation indicates that this storage lot utilized by Lenox Wrecker has been used for that purpose since circa 1962. However, it should be noted that the current occupant did not begin operations at this location until the Summer of 1995. Additionally, the lot that is identified as "Owasso Wrecker" at 110 W. 3rd Avenue is likewise unenclosed and not a dust free all - weather surface. Research of wilding Permit records and Utility Records does not disclose any information indicating the date operations at such address began. however, discussions with various members of the staff as well as the community establishes that such operations began long after the effective date of the applicable Zoning Code An issue is presented as to whether or not the foregoing provisions are applicable to a vehicle storage lot /wrecker service that arguably existed prior to adoption of the Zoning Code in 1984. It is recognized that under the law certain "uses" that existed prior to the adoption of the Zoning Code which were at such time lawful would, but for special treatment by the Zoning Code, be rendered unlawful by adoption of the new code. These are what are popularly referred to as "nonconforming uses ". As such, the uses are allowed to continue under certain conditions. however, it is submitted that nonconforming use characterization, or the resulting "Grandfather status ", has no applicability to conditions or requirements imposed upon principal or accessory uses. Zoning Code, Section 1200. In this regard, "use" is synonymous with "activity ". It is the principal or accessory activity that is recognized as being nonconforming and thus allowed to continue, not site requirements that are incidental to the conduct of such activity. Accordingly, the pre - existence of the use or activity does not preclude the application of the site requirement. Application of the provisions of the Zoning Code referred to above makes evident that the vehicular storage lots of the commercial operations referred to above, among many others, are not in compliance with the honing Code. Fj SIMS - 1. bequest to appear Letter of Jimmy R. Robertson 2. Memorandum of Eric Wiles to Rodney J. Ray, October 319 2003 TO: MR. RODNE Y J RAY CITY MANAGER CSI® ERIC WILES COMMUNITY DEVE LOS ENT DIRECTOR SUBJECT. ENFORCEMENT OF HARD-STYRFACE PARKING RE GULATIONS PERTAINING TO AUTO WRECKER ES' ABEIS HME NTS DATE: October 31, 2003 October 15, 2003 . Rodney Ray City Manager 111 No. lain Owasso, Ok. 74055 Re: Consideration and appropriate action concerning City Ordinance 3359 dated June 5, 1984. I request to be placed on the agenda for the first City Council meeting November to discuss above on be t enforce the ordinance. i 'hank you, TO. RODNEY J RAY CITY MANAGER FROM. F. ROBERT CA RR, JR., PX. PUBLIC WORDS DIRECTOR ANA STAGG, P.E. ENGINEERING PROJECTS MANAGER SUBJECT- STORMWATER DRAINAGE AND DETENTION SILVER CRE EK ADDITION DATE: October 31, 2003 On October 10, 2003, Mr. Kenneth Yates sent a letter to members of the City Council reporting the inability of the existing Silver Creek stormwater system to appropriately convey runoff away from his property (see Attachment A). Since December 2002, when drainage problems were first reported, Public Works Engineering Division staff has worked to develop options to alleviate the problem; however, due to budgetary constrains, no long-range solution has been reached. Mr. Yates believes that corrective measures must be taken immediately to protect his property from flood damage and has requested that prompt action be taken to correct what appears to be flooding problem. Silver Creek, comprised of the Bradfords (Phase I) and Willows (Phase II), is a 60 -acre residential development located approximately 0.25 miles northwest of the East 86th Street North and North 145th East Avenue intersection. The main drainageway through Silver Creek originates at the northwest corner of the Willows and runs south until it reaches a detention pond that discharges into a reinforced concrete box crossing under East 86th Street North (see Attachment B). :_ � � , 1? On December 19, 2002 a site visit was made to discuss drainage issues at Mr. Yates' residence, located at 8908 North 103'd East Avenue within Phase I at Silver Creek. During the meeting, Mr. Yates communicated that construction of Phase II had resulted in excess stormwater runoff surpassing the capacity of the existing drainage system. He requested that improvements be made to the detention pond and conveyance system servicing Phase I to avoid property damage due to flooding. In a letter dated June 7, 2003 (see Attachment C), Mr. Yates states that drainage problems first became apparent in 2001 following the start of construction of Phase I, presumably due to a design flaw. Reportedly, a meeting was held to discuss remedial actions at that time. Those in attendance included the property owner, developer (Tom Morris) and design engineer (Ronald Page 2 Stormwater Drainage and Detention Silver Creek Tracy of Tracy Consulting Engineering, Inc.). It was agreed that changcs were to be made to the Phase II drainage system to reduce the impact of stormwater° runoff on the Phase I system. The City has no records of the meeting or changes made to alleviate the problem. In subsequent communications, Mr. Fates stated that stormwater° runoff from Phase II continues to flood the north end of his property, Runoff has reportedly reached the elevation of his back porch, Additionally, he reported that during recent rain events stormwater° has accumulated in the streets at depths exceeding the curb elevation and that the water surface of the detention pond reached excessive levels (see Attachment D), In January 2003, in an effort to alleviate the problem, the City proposed a three -step solution to improve the detention pond maximum water surface elevations. The three parts of the recommendation were: (1) clean clogged outlets, (2) dredge the detention pond, and (3) design and construct an emergency overflow structure for the pond. It was determined that the homeowners association would dredge the pond, while the City would participate in parts one and three of the recommended solution. On January 3, 2003, City personnel cleaned the pond outlet and dredged the downstream channel to facilitate pond discharge; thereby lowering the pond water elevation. During the design of 86tli Street improvements, the City also commissioned C.H. Guernsey & Company to evaluate the functionality of the existing outlet structure and recommend modifications to be made during construction. Results from the preliminary study indicated that the pond volume offers adequate capacity to detain a 100 -yr storm; therefore, an emergency overflow structure was determined not to be necessary. Although remedial actions taken by the City had a positive impact, drainage issues continued at the Fates property. In June 2003, Mr. Yates contacted the City to communicate that the rain events on May 19 and June 2, 2003 had produced serious flooding in his backyard and the street immediately in front of his house. The City responded by committing to complete an internal hydrology review, which would include long -term solutions. In addition, the City has taken every opportunity since June 2003 to record storm events in an effort to better access the vulnerability of the drainage system. On September 11, 2003, the City experienced a 5 -year, 6- hour, rain event (see Attachment E). No homes were reported to have been flooded. According to the Hydrologic Analysis prepared for Phase I by Cantrell and Associates in March 1997, the detention pond and associated conveyance system were designed to provide adequate storage to handle post - development peak flows from a portion of Brentwood, Phase I and Phase II at Silver Creek for a 100 -year (6 hour duration) rainfall. Staff is of the opinion that the original analysis included assumptions that were not appropriate for the subject area. During a recent analysis of 2 -foot contour maps and the existing storm Page 3 Stormwater Drainage and Detention Silver Creek sewer system for Phases I and II of Silver Creek, Public Works staff discovered an additional 50 acres of area contributing runoff to the detention pond than included in the original design (see Attachment F). Consequently, significantly higher estimates of peak flow are expected when compared to the values reported in the 1997 Igydrologic Analysis. RE,COMMENDATIONS Since August 2003, Public Works Engineering Division staff has spent several weeks studying the drainage issues within the Silver Creek drainage basin. However, during the study, it was discovered that several standard methods can be used to estimate watershed runoff, each of which could yield significantly different results. Different methods were used by the original design engineer and City staff, resulting in data that are difficult to compare. Actions taken by the City without clear knowledge of the problem may exacerbate existing conditions. Depending upon the method used, a different long -term solution may be suggested. Therefore, it is recommended that a hydrology consultant be contracted to prepare a comprehensive hydrology study. The study would be used to evaluate current drainage issues and outline possible long -term solutions. City staff is proceeding to solicit proposals for this work. A. Letter dated October 10, 2003 — Kenneth Yates B. Silver Creek Watershed Map C. Letter dated June 7, 2003 — Kenneth Yates D. Detention Pond Photographs E. September 11, 2003 Event Photographs F. Silver Creek Watershed Map (Revised) IL Idis To: Owasso City Council From: Kenneth and Gayle Yates Date: October 109 2003 RE: Flooding due to improper drainage Thank your for your consideration of our request. cc: Mr. Rodney Ray v,"cc: Mr. Robert Carr cc: Mrs. Anna Stagg cc: Mr. Chris Cross cc: Mi. Tim Rooney cc: Silver Creek Homeowners Association 41 E E Lu DETENTION AREAS STORM DRAINAGE AREA E 86 ST N CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION 17: Ld Ld Ld NO-rfINGI-J'AM ESTATES 0 WILLOWS AT SILVERC REEK Lu DETENTION AREAS STORM DRAINAGE AREA E 86 ST N CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION , 1; ZA T - '\ -k -L -- `3 YATES .......... I ......... ....... RECEIVED J U N June 7, 2003 Mr. Tom Morris 9210 M 138th E. Ave. Owasso, OK 74055 The recent heavy rains in Owasso (5/19 and 6/2) produced serious flooding in our back yard and the street immediately in font of our house, and I am very concerned about the possibility of our home being flooded when such rains occur again. I have called this street flooding to the attention of the City of Owasso, and I wanted to notify you as well. I recall a meeting in our back yard, about two years ago, at which you were accompanied by a gentleman from the engineering firm which designed the drainage plan for Phase Two of Silver Creek (The Willows). I left that meeting with the understanding that the engineer would make some changes in the storm water drainage plan for the area immediately behind our home in an effort to alleviate this flooding during heavy rain. I am not aware of any corrections that were ever made. Since this flooding is continuing, I would appreciate suggestions from you as to how we should proceed to address this problem. Please give me a call at your earliest convenience. My cell phone number is 760-5186. Kenneth Yates cc: Anna Stagg cc: Rodney Ray ATTACHMENT E1 RUNOFF EVENT ON SEPTEMBER 11, 2003 CITY OF OWASSO, OKLAHOMA ATTACHMENT E2 RUNOFF EVENT ON SEPTEMBER 11, 2003 CITY OF OWASSO, OKLAHOMA i Lei ol 0 I c U U CT CJ C e� L I Ne N U L U N E 0 in DETENTION AREAS ,» 1 rte. I �m r_ ��� ADDITIONAL 50 ACRES E ATTACHMENT F SILVER CREEK WATERSHED MAP CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION TO- HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO Oita A Ca STAGG 9 P.Ea � ` ENGINEERING PROJECTS MANAGER SIB CT: BID AWARD FOR III 2002 CDBG SIDEWALK REHABILITATION PROJECT DATE: October 31, 2003 Cft��Fi i iz The City of Owasso was awarded a matching Community Development Block Grant (CDBG) in the amount of $67,132 for the FY 2002 CDBG ADA Sidewalk rehabilitation Project. The project allows for construction of new sidewalks, repair of existing sidewalks and construction of ramps in locations where handicap accessibility standards are not currently met. Locations for the new sidewalk and handicap ramps were identified within the original area of town (generally bounded by East 76"' Street North to 8"' Street and U.S. Highway 169 west service road to Atlanta Avenue), as shown in the attached plan. In October 2003, Public Works personnel finalized contract documents and specifications for the FY 2002 CDBG ADA Sidewalk rehabilitation Project. Advertisement for Bids was published in the Owasso Reporter on October 2, 2003. Contract documents are structured with a base bid to complete all construction and various repairs. Two additive alternates are included for the removal and replacement of sidewalk and the construction of new sidewalk in alternate locations within the original area of town. The Engineering Estimate prepared by Public Works staff in October 2003 is $126,780 for the Base Bid plus alternates. Bids were opened on October 23, 2003 from five (5) companies as shown on the attached summary sheet. Rocket Construction Services, LLC (Sand Springs) submitted the apparent low base bid at $96,666.00. Additive alternate bids were included for $1,536 for removal and replacement of sidewalks and $74.00 for construction of new sidewalks. Because the CDBG Sidewalk Program requires a matching amount by the City, total project cost must be no less than $130,264.00 ($134,264.00 minus $4,000.00 in INCOG administrative costs) to receive all matching funds. It is therefore recommended that unit quantities be adjusted, via a future quantity adjustment, to increase the total project price to $130,264.00 and take full advantage of the grant. The change to the contract will be in conformance with the Oklahoma Competitive Bidding Act because Page 2 Bid Award FY 2002 CDGB /ADA Sidewalk Rehabilitation Project readvertising for bids on additional work is not necessary when a construction contract contains unit pricing and a proposed change order pertains to the unit price. City staff examined the submitted bid package and no omissions or errors were found. Additionally, based on that review and a check of references, Rocket Construction Services, LLC appears qualified to perform the work. ]ITUNDING SOURCE- Funds for this project are available through a federal matching grant in the amount of $67,132.00. The City contribution of $67,132 is included in the FY 03 -04 Capital Project Grant Fund (Line Item 46- 300 - 54.220). RECOMMENDATION: ENDAI"ION: Staff recommends Council award a contract for the FY 2002 CDBG Sidewalk Rehabilitation Project to Rocket Construction Services, LLC (Sand Springs, ®I-) in the amount of $98,276.00. A "I I"ACIIMEN`I"S A. FY" 2002 CDBG ADA Sidewalk Rehabilitation Project Plan B. Bid Summary Sheet C, Bid Form US-169 -,-TREEl- ATTACHMENT A w < �I�, r LEGEND FY 2002 CDBG ADA SIDEWALK ............... PROPOSED 2002 SIDEWALK REHABILITATION PROJECT PROPOSED 2002 ALTERNATE NOTES n-EM f (FROM ENGINEERING ESMMATE) OVERALL PLAN 1. SEE SHEETS 3-8 FOR SIDEWALK PLANS Ca OF P.t �1=1, OKLAHOMA �'C W__ 2. SEE SHEETS 9 & 10 FOR SIDEWALK AND RAMP DETAILS OEPARTMENT H \Ef'gineering Projects\CDBC Pro)ects\2002 sidewalks\Draw,ngs\20025IDEWLKv2.dwg, 10/29/2003 9:00:46 AM, \\PXAL2\PWLSR, Lett, City of Owasso (3) Public Works Department 301 West 2nd Avenue (5) P.O. Box 180 Owasso, OK 74055 (2) (3) (4) (5) TOTAL BID AMOUNT CONTRACTOR BASE BID ALTERNATE A ALTERNATE B ALTERNATE A &B Rocket Construction Services (Sand Springs) $96,666.00 $1,536.00 $74.00 $98,276.00 BuCon Construction (Mounds) $99,999.50 $1,320.00 $85.00 $ 101,404.50 Cherokee Builders (Tulsa) $ 116,729.00 $1,680.00 $75.00 $ 118,484.00 Davis Construction (Tulsa) $ 128,731.00 $1,920.00 $115.00 $ 130,766.00 Magnum Construction (Broken Arrow) $ 150,500.00 $ 2,070.00 $250.00 $ 152,820.00 ATTACHMENT C BID SCHEDULE AND FORM FY 2002 CDBG ADA SIDEWALK REHA-BILITATION PROJECT CITY OF OWASSO, OKLAHOMA BASE DID ITEM NO. QUAN. MU RE TOTAL .�--SCRIPTION E&LH III _✓M 1. 13 EA T e 66 A 99 IX71, I 9 0 .7 V ce chair ramp, in place on sidewalks dol&� words� tigures q, EA Type "B" Wheelchair ramp, in place on sidewalks s 't 0 0� xi es 3. 6006 LF New 4" thick 4' wide sidewalk, complete, in place at words figures 4. 205 LF New 4" thick 6' wide sidewalk, complete, in place at words figures 5. 14 SY Remove only existing concrete sidewalk words figures 6. 97 LF Remove and replace existing 4" thick 4' wide concrete sidewalk at Y V words figures 0901 Q I D 7, 12 LF Remove and replace existing 4" thick 6' wide concrete sidewalk atiMM �-e Ao�u � 21.a s words figures & 307 LF Remove and replace existing 6" thick sidewalk across concrete driveway at J r, WAus words figures 9. 65 S Y Construct 6" thick concrete driveway approaches at C, words figures 100 111 CY Unclassified excavation at words figures 110 762 SY Sod at words figures 120 1 EA Adjust manholes to new sidewalk elevation words figures 13. 1 EA Construct 15'.' culvert and headwalls in place on sidewalk 00200 ® Page 4 of 8 w d ords figures 14. 12 EA Adjust water valves to new sidewalk elevation at figures is. I EA Relocate mailbox at_- words figures 16. 1 A. Install 15" culvert under driveway ate words �g�zres 17. 2 EA Relocate fire hydrants at -+v4of huf &-e-d j words figures Total Base Bid: LU U too ADD ALTERNATE BIDS A #1. 120 LF New 4" thick 4' wide sidewalk, complete, in place at VVV words figures A #2 5 LF Remove and replace existing 4" thick 4' wide concrete sidewalk at words Total Afteniate Bid. 0903 TO- THE HONORABLE 1%/IAYOR AND CITY COUNCIL CITY OF OWASSO FROM- ANA STAGG, P.E. ENGINEERING PRdJVCTS MANAGER SUBJECT BID AWARD FOR FY03-04 STREET REPAIR PROJECT DATE: October 31, 2003 In 2002, Public Works Department Engineering Division staff compiled street data pertaining to needed repairs to develop a comprehensive street repair program. Residential streets throughout the entire city were inventoried and evaluated using a street management computer program. Sites identified for repair were prioritized ranging from low, moderate to high priority. A total of 275 sites were rated as high priority with an estimated repair cost of $1,155,000 (see Attachment A). As part of FY03-04 Street Repair Project, thirteen (13) of the highest rated sites were advertised for repair by contract (See Attachment B). The Engineering Estimate prepared by Public Works staff in October 2003 is $96,000 (base bid only). Additive Alternate No. I and No. 2 were estimated at $3,500 and $12,000 for a total estimated project cost of $111,500. I Bids were opened on October 24, 2003. One (1) bid was received from Magnum Construction, Inc. (Broken Arrow) in the amount of $79,628. Additive Alternate No. I and No. 2 were also bid in the amounts of $7,125 and $11,625, respectively. The total project bid is $98,378. Magnum Construction has successfully completed work, for the city and was the contractor for the FY2002-2003 Street Repair Project that was recently completed. NVIM-RoMFOMMMM Funds for this project are included in the FY03-04 Streets Division Capital Outlay budget (Line Item 01-300-54210). A total of $110,617 is presently available in the budget. Pa -e 2 Bid Award For FY 03 -04 Street Repair Project Staff recommends Council award the FY03-04 Street Repair contract to Magnum Construction, Inc. of Broken Arrow, Oklahoma in the amount of $98,378. ATrACHMEN `So A. High Priority Street Repairs Map B. Street Repairs FY 2003 -2004 Map C, Bid Form ATTACHMENT r PROPOSED 2003 REPAIR PROJECTS FUTURE REPAIR PROJECTS PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACHMENT A BID SCHEDULE AND FORD FY 2003-2004 STREET REPAIRS AT VARIOUS LOCATIONS CITY OF OWASSO, OKLAHOMA Item Project No. Est. Quantity Unit Description Extension 1 184AS08 61 SY Type I Patch UNIT PRICE IN WORDS (Words m amount written in words has precedence) per SY _._ Item Spec. No. Est. Quantity Unit Description Extension 5 184AS55 112 SY Type I Patch UNIT PRICE IN WORDS ® T ($ ) per SY i (Words ® amount written in words has precedence) _ BID 1003 00200 v Page 3 of 7 -1 Item Spec. No. Est. Quantity Unit Description Extension 7 184AS23 99 SY Type I Patch UNIT PRICE IN WORDS (s per SYL-j�q3-4.�— (Words - amount written In words has precedence) Item Spec. No. Est. Quantity Unit Description Extension 8 184AS34 150 SY Type I Patch UNIT PRICE IN WORDS ($ per (Words - amount written in words has precedence) Item Spec. No. Est. Quantity Unit Description Extension 9 312AS04 127 SY Type I Patch UNIT PRICE IN WORDS ($ per SY$ i—A Item Spec. No. 13 122AS07 1003 Est. Quantity Unit Description Extension 40 TON Type I Patch UNIT PRICE IN WORDS -t `A— ($ G 16 S -"- ) per SY $ ° -® -72-0 (Words - amount written In words has precedence) 00200 - I)age 41 of '7 UNIT PRICE IN WORDS S tv � 0" Unit Description CY wable Fill Concrete TY.) per CY (Words-amount written In words has precodence) To,rAL ALTE, RNATE 1 (words) Extension ALTERNATE #2 Sheet of project drawings captioned ALTERNATE #2. Provide costs for imprements as a lump sum. BIDDER acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids. Final payment for all Unit Price Bid Items will be based on actual quantities provided, determined as provided in the Contract Documents. 4. '? BIDDER agrees that the Work will be substantially complete within sixty (60) calendar days after the date when the Contract Times commence to ruri as provided by the General Conditions, and completed and ready for final payment in accordance with the General Conditions within seventy-five (75) calendar days. BIDDER accepts the provisions of the Agreement as to liquidated damages of One Thousand Dollars ($1000.00) for each consecutive calendar day in the event of failure to complete the project within the specified time. 5. The following documents are attached to and made a condition of this Bid: D. Required Proposal Guaranty in the form of b /P 60 E. Statement of Bidder's Qualification, Section 00230; and F. All forms listed in Instructions to Bidders, and Section 00110. 6. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in General Conditions.