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Home My WebLink About2003.09.02_City Council Agenda r\ \Agenda dne Mr. Ray will recognize the Employee of the Month for September. 5. Employee ofthe Month Presentation Mr. Ray 4. Roll Call 3. Flag Salute 2. Invocation Bruce McCarty, Pastor, Owasso First Assembly of God 1. Call to Order Mayor Cochran AGENDA '-~)/l/1, 'I ! I f Jullaiin/M Stevens, Administrative Assistant 'I v Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, August 29,2003. Regular September 2003 6:30 p.m. Council Chambers, Owasso Community Center 301 South Cedar TYPE OF MEETING: DATE: TIME: PLACE: PUBLIC NOTICE OF THE MEETING OF THE OW ASSO CITY COUNCIL .\ ",Agenda.doc Owasso Copier Service Center has donated the above described equipment to the City of Owasso to be used in the Main Conference Room at City Hall. Staff will recommend Council Acceptance of the Donated Equipment. 7. Consideration and Appropriate Action Relating to a request for Council Acceptance of a Donated Fax, Printer, Copier, and Scanner. Mr. Rooney Attachment #7 Staffwill recommend Council Approval of Ordinance No. 764. D. Consideration and Appropriate Action Relating to the Approval of Ordinance No. 764, an Ordinance Rezoning Property from AG (Agriculture) to RS-3 (Residential Single Family High Density). The subject property is located in the general area of707 North Carls bad. Attachment #6- D Staff is recommending Council approval of Ordinance No. 747 - Amended in order to correct a scrivener's error in the legal description. C. Consideration and Appropriate Action Relating to the Approval of an Ordinance No.747 - Amended Attachment #6-C Approval of Claims. Attachment #6- B Approval of Minutes ofthe August 19,2003 Regular Meeting Attachment #6- A 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable.) Owasso City Council September 2, 2003 Page 2 A.' Agcmla.doc Staff will recommend Council Acceptance ofthe above improvements. 10. Consideration and Appropriate Action Relating to a request for Council Acceptance of Sanitary Sewer System improvements for Phase I of Garrett Creek. Ms. Stagg Attachment #10 Staffwill recommend Council Approval of Resolution 2003-14. 9. Consideration and Appropriate Action Relating to a request for Council Approval of Resolution No. 2003-14. Mr. Ray Attachment #9 Staffwill recommend Council Approval of Ordinance No. 766 8. Consideration and Appropriate Action Relating to a Request for Acceptance of Ordinance No. 766 of the City of Owasso, Oklahoma. An Ordinance Reserving Right of City Council to Repeal Ordinance No. 763 of the City; Providing for Severability of Provisions; and Containing other Provisions Related Thereto. Mr. Ray Attachment #8 Owasso City Council September 2, 2003 Page 3 A' \ Agcnda.dDc Staff will recommend Council Approval of Ordinance No. 765, making it illegal to use skate equipment or patiicipate in a skating activity on all commercial properties in the City of Owasso unless the owner of the commercial property has permitted such activity through the filing of necessary documents with the Chief of Police. 13. Consideration and Appropriate Action Relating to Ordinance No. 765, an Ordinance establishing new regulations which would prohibit the use of skate equipment on private property with public access. Mr. Yancey Attachment # 13 Staff will Recommend Council Award both the Base Bid and Altemate #l to supply materials for the Owasso Skate Park to Miracle Recreation of Bixby, Oklahoma in an amount not to exceed $82,000.00. 12. Consideration and Appropriate Action Relating to the Award of the Owasso Skate Park Project to Miracle Recreation of Bixby, Oklahoma in the amount of $82,000.00. Mr. Warren Attachment #12 Staffwill recommend Council Acceptance ofthe above improvements. 11. Consideration and Appropriate Action Relating to a request for Council Acceptance of Water and Sanitary Sewer Improvements for the New Bnmswick Addition. Ms. Stagg Attachment # 11 Owasso City Council September 2, 2003 Page 4 A \Agendu doc 18. Adjoumment 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 16. Report from City Councilors. Attomey. 15. RepOli from 14. Report from City Manager. Owasso City Council September 2, 2003 Page 5 A quorum was declared present. STAFF Rodney J. Ray, City Manager Stephen Gray, City Attomey ABSENT Gary Cochran, Mayor PRESENT Susan Kimball, Vice Mayor Michael Helm, Councilor Craig Thoendel, Councilor Steve Cataudella, Councilor ROLL CALL ITEM 4. Councilor Helm led the flag salute. FLAG SALUTE ITEM 3. The invocation was offered by John David Meisner, Youth Pastor at New Heights Church. INVOCATION ITEM 2. Vice Mayor Kimball called the meeting to order at O:jL p.m. ITEM I. The Owasso City Council met in regular session on Tuesday, August 19, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 15,2003. OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 19,2003 2 Motion carried 4-0. YEA: Kimball, Thoendel, Cataudella, Helm NAY: None Mr. Cuthbertson presented the item. Mr. Thoendel moved, seconded by Mr. Cataudella, to approve the request for the rezoning of approximately 0.93 acres from AG (Agriculture) to RS-3 (Residential Single Family High Density). Subj ect property is located in the general area of 707 North Carlsbad. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE REZONING OF APPROXIMATELY 0.93 ACRES, MORE OR LESS, FROM AG (AGRICULTURE) TO RS-3 (RESIDENTIAL SINGLE F AMIL Y HIGH DENSITY). THE SUBJECT PROPERTY IS LOCATED IN THE GENERAL AREA OF 707 NORTH CARLSBAD. ITEM 7. Motion carried 4-0. YEA: Kimball, Thoendel, Cataudella, Helm NAY: None Mr. Rooney presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve the request from Exchange Bank to discharge fireworks at Owasso Rams Football Games. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DISCHARGE FIREWORKS AT OW ASSO RAM FOOTBALL GAMES. ITEM 6. Motion cani.ed 4-0. YEA: Kimball, Thoendel, Cataudella, Helm NAY: None Mr. Helm moved, seconded by Mr. Thoendel, to approve Agenda with claims totaling $375,354.72 and payroll claims totaling $248,876.1 A. Approval of Minutes of the Augut 5, 2003 Regular Meeting and ,August 12,2003 Special Meeting. B. Approval of Claims. Consideration and appropriate action relating to the appointment of Janet Jackson as Municipal Court Clerk. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. ITEM 5. August 19, 2003 Owasso City Council " :) Motion caITied 4-0. YEA: Helm, Thoendel, Cataudella, Kimball NA Y: None The item was presented by Ms. Stagg. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve adoption of Resolution No. 2003-12 in order to provide the City Manager with authority to execute Change Orders for amounts not to exceed $10,000 and a maximum cumulative of $30,000, as they relate to the East 86th Street North widening project. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL AUTHORIZATION OF THE CITY MANAGER TO EXECUTE CHANGE ORDERS AS THEY RELATE TO THE EAST 86TH STREET NORTH WIDENING PROJECT. Motion carried 4-0. YEA: Thoendel, Cataudella, Kimball, Helm NAY: None Ms. Stagg presented the item. Mr. Thoendel moved, seconded by Mr. Cataudella, to approve an agreement between the City of Owasso and Oklahoma Natural gas for utility relocation along East 86th Street North from North 129th East Avenue to North 14Sth East Avenue. Cost of contract is $53,523.00. CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OW ASSO AND OKLAHOMA NATURAL GAS FOR UTILITY RELOCATION ALONG EAST 86TH STREET NORTH FROM NORTH 129TH EAST AVENUE TO NORTH 145TH EAST AVENUE. ITEM Motion carried 4-0. YEA: Helm, Thoendel, Cataudella, Kimball NAY: None ML ,Cuthbertson presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve the Final Plat for the New Brunswick Addition, a 42 lot Residential Addition of acres. The subject property is located in the nOlihwest CartIer East 96th Street North and Mingo Road. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE FINAL PLAT FOR THE NEW BRUNSWICK ADDITION, A 42 LOT RESIDENTIAL ADDITION OF 9.92 ACRES, MORE OR LESS. THE SUBJECT PROPERTY IS LOCATED IN THE NORTHWEST CORNER OF EAST 96TH STREET NORTH AND MINGO ROAD. ITEM 8. August 19, 2003 Owasso City Council 4 Motion carried 4-0. YEA: Helm, Thoendel, Cataudella, Kimball NAY: None Mr. Yancey presented the item. Mr. Helm moved, seconded by Mr. Thoendel, to approve an amendment to the FY04 General Fund Budget wherein a Supplemental Appropriation increasing Revenues and Expenditures ofthe Police Department in the amount of$9,495 is approved. ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN AMENDMENT TO THE FY04 GENERAL FUND BUDGET WHEREIN A SUPPLEMENTAL APPROPRIATION INCREASING THE REVENUES AND EXPENDITURES OF THE POLICE DEPARTMENT IN THE AMOUNT OF $9,495 IS REQUESTED. Motion carried 4-0. YEA: Helm, Thoendel, Cataudella, Kimball NAY: None Mr. Ray presented the item. Ms. Kimball moved, seconded by Mr. Cataudella, to approve Resolution No. 2003-13, a resolution resolving the necessity of instituting and prosecuting Condemnation Procedures to obtain permanent right-of-way and temporary construction easement for the 129tl1 East Avenue Widening Project ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NUMBER 2003-13, A RESOLUTION RESOLVING THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PRO CEDlJRE S OBTAIN PERMANENT RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR THE 129TH EAST A VENUE WIDENING PROJECT. OWNERS WAYNE ALBERTY AND DONNA.RUTH ALBERTY. August 19, 2003 Owasso City Council 5 None ITEM 17. NEW BUSINESS Ms. Kimball acknowledged Tammy McCall and David Warren for their hard work in the Clark in the Park presentation Mr. Helm asked for clarification for the Council that the City of Owasso provides the water supply for the New Brunswick Subdivision not Washington Co. RWD3 as stated on the Final Plat Application. Mr. Carr confirmed that the City provides the water service. ITEM 16. REPORT FROM CITY COUNCILORS None ITEM 15. REPORT FROM CITY ATTORNEY Mr. Ray reported that the next Neighborhood Meeting will be Thursday evening, August 21, 2003, at Bailey Elementary School. ITEM 14. REPORT FROM CITY MANAGER Motion carried 4-0. YEA: Helm, Thoendel, Cataudella, Kimball NAY: None Mr. Rooney presented the item. Mr. Thoendel moved, seconded by Mr. Cataudel1a, to approve an amendment to the FY04 General Fund Budget wherein a Supplemental. Appropriation increasing Expenditures the Emergency Preparedness Department in the amount of $14,285 is approved. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE FY04 GENERAL FUND BUDGET WHEREIN A SUPPLEMENTAL APPROPRIATION INCREASING THE EXPENDITURES OF THE EMERGENCY PREPAREDNESS DEPARTMENT IN THE AMOUNT OF $14,285 IS REQUESTED. August 19, 2003 Owasso City Council Gary Cochran, Mayor August 19, 2003 6 Pat Fry, Minute Clerk Motion 4-0 and the meeting was acUoumed at 7:03 YEA: Kimball, Helm, Thoendel, Cataudella NAY: None Mr. Cataudella moved, seconded by Mr. Helm, to adjoum. ITEM 18. ADJOURNMENT Owasso City Council CITY OF OWASSO CLAIMS TO BE PAID 09/02/03 YELNI1ER DJESCRIPTION AMOUNT TREASURER PETTY CASH DEPOSIT REFUND 20.00 TREASURER PETTY CASH DEPOSIT REFUND 20.00 ===~= REFUND TOTAL OK MUNICIPAL LEAGUE OMCCA DUES-JACKSON 40.00 MUNICIPAL COURT DEPT TOTAL STAFFMARK TEMP STAFFING 864.80 MICHEL.E DEMPSTER TUITION REIMBURSEMENT 446.40 TREASURER PETTY CASH CITY MGR EXPENSES 385.06 OFFICE DEPOT OFFICE SUPPLIES 96.96 TREASURER PETTY CASH OFFICE SUPPLIES 19.06 OFFICE DEPOT OFFICE SUPPLIES 16.14 FUELMAN FUEL 54.23 REASORS MEETING EXPENSE 14.44 TREASURER PETTY CASH STAFF TRAINING 47.70 DESIGN CRAFT SIGNAGE 283.50 L & M OFFICE FURNITURE CONFERENCE ROOM TABLE 275.00 MANAGERIAL DEPT TOTAL 2,503.29 OFFICE DEPOT OFFICE SUPPLIES 56.20 FINANCE DEPT TOTAL TREASURER PETTY CASH OFFICE SUPPLIES 6.98 IKON OFFICE SOLUTIONS COPIER MAINT 675.22 CINTAS CORPORATION MAT SERVICES 27.90 GILE, PAT DEPOSITION 405.20 PITNEY BOWES INC ANNUAL EQUIPMENT MAINT 1,021.00 PITNEY BOWES INC POST AGE METER RENTAL 242.74 NEIGHBOR NEWSPAPER RESOLUTION PUBLICATION 187.00 SOUTHWESTERN BELL PHONE USE 980.89 OFFICE DEPOT OFFICE SUPPLIES 6.38 TREASURER PETTY CASH CHARACTER COUNCil 3.46 INCOG LEGISLATIVE CONSORTIUM 584.25 GENERAL GOVERNMENT DEPT TOTAL 4,141.02 OFFICE DEPOT OFFICE SUPPLIES 68.83 OFFICE DEPOT OFFICE SUPPLIES 44.39 UNIFIRST CORPORATION UNIFORM RENTAUClEANING 43.68 TREASURER PETTY CASH VEHICLE WASH 4.00 FUELMAN FUEL 259.93 BUNYARD, DENNIS ABATEMENT MOWINGS 300.00 INCOG DUES 3,256.50 COMMUNITY DEVELOPMENT DEPT TOTAL 3,977.33 OFFICE DEPOT OFFICE SUPPLIES 100.68 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 34.14 VENDER DESCRIPTION AMOUNI FUELMAN FUEL 94.50 RIDGWAYS PRINTING SUPPLIES 296.12 NATIONAL POWER WASH VEHICLE WASHING 15.00 ENGINEERING DEPT TOTAL 540.44 OFFICE DEPOT OFFICE SUPPLIES 8.46 OFFICE DEPOT OFFICE SUPPLIES 164.57 CINDY SIGNS SIGNAGE 225.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 953.29 FUELMAN FUEL 260.17 COULTER & COMPANY DOOR REPAIR 100.00 BROWN FARMS SOD SOD 9.80 OKLAHOMA LIGHTING DISTRIBUTORS REPAIR/MAINT SUPPLIES 81.72 TREASURER PETTY CASH DOC LUNCHES 59.52 FUELMAN FUEL 466.4 7 SUPPORT SERVICES DEPT TOTAL 2,329.00 ATKINS AMERICAS INC ENG SVS-BAILEY RANCH/FAIRWAYS 5,092.50 CAPITAL PROJECTS DEPT TOTAL 5,092.50 OFFICE DEPOT OFFICE SUPPLIES 12.24 OFFICE DEPOT OFFICE SUPPLIES 98.98 CUSTOM CRAFT AWARDS EMPLOYEE RECOGNITION 220.00 MCDONALD TACTICAL SUPPLY MAGAZINES 168.00 TROPHY & PLAQUE PLUS EMPLOYEE RECOGNITION 226.90 PATROL TECHNOLOGY NAME BARS 400.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 2,110.19 FUELMAN FUEL 2,998.75 CITY GARAGE CITY OF OWASSO VEHICLE MAl NT 30.72 US CELLULAR CELL PHONE USE 342.08 SOUTHWESTERN BELL PHONE USE 980.89 BILTMORE HOTEL-OKC LODGING-JOBE/FUNK 236.00 TREASURER PETTY CASH PER DIEM-DEARMOND 126.00 TREASURER PETTY CASH PER DIEM-MOLINA 238.00 TREASURER PETTY CASH PER DIEM-YOUNT 35.00 POLICE DEPT TOTAL 8,223.75 FARM PLAN MAINT SUPPLIES 9.71 HILLS PET NUTRITION SHELTER SUPPLIES 76.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 166.88 FUELMAN FUEL 62.92 ANIMAL RELOCATORS BEAVER REMOVAL 254.00 STRATHE VETERINARY EUTHANASIA SERVICES 25.00 HOLIDAY INN-NORMAN LODGING-HOPKINS 275.00 ANIMAL CONTROL DEPT TOTAL 869.51 OFFICE DEPOT OFFICE SUPPLIES 4.54 OFFICE DEPOT OFFICE SUPPLIES 56.67 REASORS FILM PROCESSING 19.04 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 520.10 V_E_t-JDER DESCRIPTION AMOUNT FUELMAN FUEL 1,016.19 TRACE ANAL YTICS INC AIR SAMPLE KITS 286.00 DIVERSIFIED INSPECTIONS TRUCK INSPECTION 782.50 BAILEY EQUIPMENT EQUIP REPAIR 35.27 AT&T WIRELESS SERVICES PHONE USE-CHIEF 127.01 BMI SYSTEMS OF TULSA COPIER MAl NT/LEASE 172.87 THE DEATHERAGE COMPANIES HAZ-MAT SYSTEM 250.00 OWASSO FITNESS ZONE, INC EQUIPMENT USE 240.00 TREASURER PETTY CASH PER DIEM-FISHER 98.00 FIRE DEPT TOTAL OFFICE DEPOT PRINTER CARTRIDGE 41.56 EMERGENCY PREPAREDNESS DEPT TOTAL .56 OFFICE DEPOT OFFICE SUPPLIES 28.47 OFFICE DEPOT OFFICE SUPPLIES 70.18 BAILEY EQUIPMENT REPAIR/MAl NT SUPPLIES 90.00 MAXWELL SUPPL Y OF TULSA REPAIR/MAl NT SUPPLIES 87.57 WATER PRODUCTS INC MAINT SUPPLIES 170.00 WATER PRODUCTS INC REPAIR/MAl NT SUPPLIES 323.56 MILL CREEK LUMBER & SUPPLY REPAIR/MAl NT SUPPLIES 105.45 A & A MATERIALS CO. ASPHALT 182.39 RAINBOW CONCRETE CO CONCRETE 448.00 UNIFIRST CORPORATION UNIFORM RENTALS 41.82 TULSA COUNTY BOCC SIGNS/HARDWARE 544.17 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 3,711.97 FUELMAN FUEL 590.16 FARM PLAN TOOLS 44.51 LOWES COMPANIES DRILL 169.00 J.B. STIGALL MAINT ST RIGHT-OF-WAY MOWING 95.00 LOT MAINTENANCE INC HWY 169 MOWING 1,625.00 BAILEY EQUIPMENT REPAIR/MAINT SUPPLIES 21.00 NATIONAL POWER WASH VEHICLE WASHING 20.00 BEE LINE TRAFFIC CONTROL SIGNALIZATION 39.00 EQUIPMENT ONE INC RENTALS 102.00 MAGNUM CONSTRUCTION INC STREET REPAIR PROJECT 5/20/03 59,455.80 STREETS DEPT TOTAL 67,965.05 LOWES COMPANIES REPAIR/MAINT SUPPLIES 14.66 FARM PLAN MAl NT SUPPLIES 40.77 BAILEY EQUIPMENT MAINT SUPPLIES 18.25 EWING TULSA REPAIR PARTS 8.55 TREASURER PETTY CASH SIGNS 16.00 TREASURER PETTY CASH FUEL 20.00 FUELMAN FUEL 286.64 ADT SECURITY SERVICES INC SECURITY SERVICES 38.96 WASHINGTON CO RWD WATER 13.10 EQUIPMENT ONE INC FORKLIFT RENTAL 125.00 ON-SITE SERVICES PORTABLE TOILET RENTAL 125.00 PARKS DEPT TOTAL 706.93 VENDl:~~ DESCRIPTION ~~OUNI FUELMAN FUEL 91.10 TREASURER PETTY CASH BUILDING SUPPLIES 8.74 COMMUNITY CENTER DEPT TOTAL OFFICE DEPOT OFFICE SUPPLIES 79.62 FUELMAN FUEL 26.00 JAMAR TECHNOLOGIES TRAFFIC COUNTER 1,217.00 BAILEY RANCH GOLF FOOD & BEVERAGE OEDA LUNCHEON 349.30 TREASURER PETTY CASH OEDA MEETING 8.5'1 IEDC MEMBERSHIP DUES 325.00 ECONOMIC DEVElOPMENT DEPT TOTAL GENERAL FUND TOTAL ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 675.65 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 195.03 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 641.74 PSI PHARMACEUTICAL SYSTEMS AMBULANCE SUPPLIES 209.80 MEDICAL COMPLIANCE SPECIALITY BIO-WASTE DISPOSAL 60.00 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 871.27 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 854.88 AT&T WIRELESS SERVICES PHONE USE-OTHERS 92.13 AMBULANCE SERVICE FUND TOTAL 3,600.50 STORY & ASSOCIATES PROFESSIONAL SERVICES 450.00 CH GUERNSEY & COMPANY STREET WIDENING 8/20/02 3,439.95 CAPITAL IMPROVEMENTS FUND TOTAL 3,889.95 MEDTRONIC PHYSIO-CONTROL DEFIBRILLATOR 24,995.00 LAB SAFETY SUPPLY CYLINDER DOLLY 566.55 AMBULANCE CAPITAL FUND TOTAL 25,561.55 OFFICE DEPOT OFFICE SUPPLIES 8.49 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 108.72 FUELMAN FUEL 96.41 OK TRUCK SUPPLY INC REPAIR PARTS 410.04 RON'S WHEEL ALIGNMENT REPAIR PARTS 25.00 O'REILLY AUTOMOTIVE INC REPAIR PARTS 617.66 GENUINE PARTS COMPANY REPAIR PARTS 202.87 8 & M TIRE CENTER INC TIRE REPAIR 43.84 CITY GARAGE FUND TOTAL 1,513.03 UNITED SAFETY & CLAIMS INC PROFESSIONAL SERVICES 00329 121.00 PPO SOLUTIONS MEDICAL REVIEW FEES 32.10 MEDICAP PHARMACIES 802103 55.78 MEDICAP PHARMACIES 802103 55.78 MAYS DRUG H07203 165.08 MAYS DRUG 007163 23.45 MAYS DRUG 007163 55,30 152,914.23 GRAND TOTAL 5,000.00 400.00 2,414.72 7,814.72 INSURANCE DEDUCTIBLE TORT CLAIM 6/25/03 TORT CLAIM 6/1/03 SELF INSURANCE FUND TOTAL 24.52 284.96 492.00 51.12 51.12 967.77 20.25 126.47 41.08 114.24 257.48 116.76 478.23 74.70 168.79 179.30 583.00 29.40 47.50 247.20 47.30 103.80 91.96 967.77 967.77 297.42 198.44 201.33 80.27 474.00 8,294.44 W07163 S07082 S07082 H05073 H05073 S07063 W07093 Y06133 Y06133 H071'13 S07063 W07093 W07093 H05073 H05073 J05133 H05073 H07203 007163 S07063 B06203 007163 W07163 H07203 007163 S07063 Y06133 Y06133 Y06133 SETTLEMENT-H04262 WORKERS COMP FUND TOTAL AMOUl'JI DESCRIPTION SPECIALTY NATIONAL INSURANCE PATTERSON, TRACY D JOHNSTON, KIMBERLY MAYS DRUG OWASSO PHYSICAL THERAPY CLINIC OWASSO PHYSICAL THERAPY CLINIC WARREN CLINIC INC WARREN CLINIC INC HEALTHSOUTH DIAG-TULSA INC TULSA RADIOLOGY ASSOCIATES INC EASTERN OK ORTHOPEDIC CENTER EASTERN OK ORTHOPEDIC CENTER URGENT CARE OF GREEN COUNTRY URGENT CARE OF GREEN COUNTRY URGENT CARE OF GREEN COUNTRY ST JOHN MEDICAL CENTER MAYS DRUG ST FRANCIS HOSPITAL MUSKOGEE REGIONAL MED CENTER EMSA ORTHOPEDIC PRODUCT S & SERVICE ORTHOPEDIC PRODUCT S & SERVICE ORTHOPEDIC F'RODUCT S & SERVICE THE ORTHOPEDIC CENTER URGENT CARE OF GREEN COUNTRY URGENT CARE OF GREEN COUNTRY HEAL THSOUTH DIAG-TULSA INC HEAL THSOUTH DIAG-TULSA INC HEAL THSOUTH HOLDINGS INC SUMMIT PHYSICAL THERAPY SUMMIT PHYSICAL THERAPY SUMMIT PHYSICAL THERAPY HARRIS, JOSEPH ~ENDER Ambulance Fund Garage Fund Park Maintenance 0.00 5,110.74 Economic Development 0.00 2,421.40 702.04 0.00 General Government 14,497.23 0.00 Managerial Overtime EXQsnses Depariment 8/23/03 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 1. Ordinance No. 747 - Amended. ATTACHMENTS: The staff recommends Council approval of the correction of a scrivener's error for Ordinance No. 747 - Amended. RECOMMENDATION: The ordinance as approved contained a minor scrivener's error in the legal description. The legal description has been corrected and a copy of Ordinance No. 747 ~ Amended is attached for your review. At the April 1st regular meeting, the Owasso City Council unanimously adopted an ordinance approving a request for the annexation of property totaling approximately 2.94 acres. The subject property is located on the north side of 96th Street North about 1/2 mile east of Mingo Road. BACKGROUND: August 21, 2003 DATE: AMENDED ERIC WILES COMMUNITY DEVELOPMENT FROM: THE HONORABLE MAYOR AND COUNCIL CITY OF OW ASSO TO: MEMORANDUM S~cJion 3. That there be filed in the office of the County Clerk of Tulsa County, Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. be, and the same is hereby annexed to, made a pari of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. A STRlP, PIECE OR PARCEL OF LAND BEGINNING SE CORNER OF THE SOUTHWEST QUARTER, THENCE W 400', N 320', E 399.11', S 320' TO POINT OF BEGINNING THEREOF SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY OKLAHOMA; CONTAlNIN'G 2.935 ACRES, MORE OR LESS; Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title II, Section 21-103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to-wit: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, THAT, WHEREAS, on the 18th day of March, 2003, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and fmiher, that proper legal notice of presentation of said petition had been given; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on March 18,2003 at 6:30 PM at the Community Center, Owasso, Oklahoma; and WHEREAS, PURSUANT TO THE PROVISIONS OF Title 11, Section 21-103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three-fourths of the legal voters and owners of not less than three-foUlihs (in value) of the properiy hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OW ASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 18, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDED THAT FROM AND AFTER THE PASSAGE Al'\!D PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE APART OF THE CITY OF OW ASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SBALL BE SUBJECT TO THE JURlSDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OW ASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DUlliCTING THE FILING OF THIS ORDINANCE. CITY OF OW ASSO ORDINANCE NO. 747 - AMENDED Elic Wiles, Community Development Director APPROVED AS TO CONTENT: Stephen P. Gray, City Attorney APPROVED AS TO FORM: Gary Cochran, Mayor Sheuy Bishop, City Clerk City of Owasso, Oklahoma ATTEST: PASSED AND APPROVED this 2nd day of September, 2003. Oklahoma, a tme and correct copy ofthis Ordinance, together with an accurate map of the territory hereby annexed. 1. Ordinance No. 764 A TT ACHM:ENTS: Staff recommends Council approval of Ordinance No. 764. RECOMMENDATION: Ordinance No. 764 would formally adopt the City Council's actions from the August 19, 2003 regular meeting, rezoning the subject property from AG (Agriculture) to RS-3 (Residential Single-Family High Density). At the August 19, 2003 regular meeting, the Owasso City Council unanimously approved rezoning application OZ-03-10. The general location of the subject property is 707 North Carlsbad. BACKGROUND: August 28, 2003 DATE: DUANE CUTHBERTSON CITY PLANNER FROM: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO TO: MEMORANDUM Yt~~(~+~LL Duane Cuthbertson, City Planner APPROVED AS TO CONTENT: Stephen P. Gray, City Attorney APPROVED AS TO FORM: Gary Cochran, Mayor Sherry Bishop, City Clerk City of Owasso, Oklahoma ATTEST: PASSED AND APPROVED this 2nd day of September, 2003. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. be, and the same is hereby zoned from AG (Agricultural District) to RS-3 (Residential Single Family High Density District). BEGINNING 985 FEET NORTH AND 150 FEET WEST OF THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER (SE Y4 NW Y4) OF SECTION THIRTY (30), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE F'OURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, THENCE WEST 272.60 FEET; THENCE NORTH 150 FEET; THENCE EAST 272.60 FEET, THENCE SOUTH 150 FEET TO POINT OF BEGINNING, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; .&eQIiQJ11. The zoning classification of the following described property, to wit: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, THAT, WHEREAS, the Owasso Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ... 03-10. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-03- 10 CHANGING THE ZONING OF PROPERTY LOCATED IN A PART OF THE SE/4 OF SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE & MERIDIAN, CITY OF OW ASSO, TULSA COUNTY, STATE OF OKLAHOMA, FROM AG (AGRICULTURAL DISTRICT) TO RS-3 (RESIDENTIAL SINGLE FAMILY HIGH DENSITY DISTRICT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. CITY OF OW ASSO ORDINANCE NO. 764 Staff recommends Council acceptance of the equipment donated by Owasso Copier Service. RECOMMENDATION: We would like to publicly accept this donation at the September 2, 2003 Council meeting, as well as express our thanks. The equipment donated will be useful during the business aspect of meetings conducted as City Hall for the purpose of receiving faxes and making unexpected but necessary copIes. Mr. Lauren "L.J." Jones of Owasso Copier Service Center recently donated a Samsung SCX-4216F Copier/Printer/Fax to the City of Ow as so for use in the Main Conference Room at City Hall. BACKGROUND: August 29, 2003 DATE: FROM: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF O"VASSO TO: MEMORANDUM 1. Ordinance Number 766 ATTACHMENT: Staff will recommend that City Council approve Ordinance Number 766 RECOMMENDATION: On the 5th day of August, 2003, the City Council approved Ordinance Number 763, the "City of Owasso Sales Tax Ordinance of 2003". Such ordinance is scheduled for submission to the registered, qualified electors of the City of Owasso, Oklahoma, on the 14th day of October, 2003. Ordinance Number 766 is being presented for consideration in an effort to more clearly express the intent of the City Council that Ordinance Number 763 may by action of the City Council be repealed at anytime that the City Council deems it in the best interests of the citizens provided; however, such sales tax is no longer necessary for any bonded indebtedness of the City or any of the public tmsts of which the City is beneficiary and the sales tax is pledged. BACKGROUND: Presented for consideration by the City Council is Ordinance Number 766, an Ordinance of the City of Ow as so, Oklahoma, Reserving the Right of the City Council to Repeal Ordinance Number 763 ofthe City; Providing for Severability of Provisions; and Containing other Provisions related thereto. AUGUST 2003 DATE: NO, THE HONORABLE MAYOR AND CITY CITY OF OW ASSO MEMORANDUM Stephen P. Gray, City Attomey APPROVED AS TO FORM: Sherry Bishop, City Clerk ATTEST: (SEAL) Gmy Cochran, Mayor By: CITY OF OW ASSO, OKLAHOMA PASSED AND APPROVED this 2nd day of September, 2003. Section 2. Severabili.!y. The provisions of this Ordinance are severable, and if any part or provision hereof shall be adjudged invalid by any comi of competent jurisdiction, such adjudication shall not affect or impair any of the remaining parts or provisions hereof. Section 1. In the event Ordinance No. 763 of the City of Owasso, Oklahoma (the "City") is approved by the registered, qualified voters of the City on October 14, 2003, the City Council reserves the right to repeal said Ordinance No. 763 by vote of the City Council; provided however said Ordinance No. 763 shall not be repealed by vote of the City Council of the City in the event proceeds of the excise tax levied pursuant to said Ordinance No. 763 are being used or have been pledged by the City or any public tmst having the City as beneficiary for the purpose of paying debt service on obligations issued by the City or any public tmst having the City as beneficiary. THE COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA BE IT ORDAINED FOLLOWS: AN ORDINANCE OF THE CITY OF OW ASSO, OKLAHOMA RESERVING RIGHT OF CITY COUNCIL TO REPEAL ORDINANCE NO. 763 OF THE CITY; PROVIDING FOR SEVERABILITY OF PROVISIONS; AND CONTAINING OTHER PROVISIONS RELATED THERETO. ORDINANCE NO. 766 Step 4. City Council adoption of a Resolution pertaining to such Proposal for Amendment to Priority Detem1ina'tion, and Step 3. City Council conducts a Public Hearing on and consideration of Proposal for Amendment to Priority Determination; Step 2. Capital Improvement Committee consideration and recommendation on Proposal for Amendment to Priority Determination; Step 1. Proposal for Amendment to Priority Determination; Resolution No. 2003-14 establishes a procedure for City Council amendment of a Priority Detelmination previously made respecting the use of the proceeds of the City of Owasso Sales Tax Ordinance of 2003. The procedure mandated by such Resolution is, as follows: On the 5th day of August 2003, the City Council adopted the "City of Owasso Sales Tax Ordinance of 2003", Ordinance No. 763. Since the adoption by the City Council of such ordinance numerous public meetings have been held regarding the proposed Sales Tax Ordinance during which it has become apparent that more clarification is needed on an amendatory process whereby the City Council could re-prioritize Priority Determination once made regarding the use of the sales tax. BACKGROUND: Presented for the City Council's consideration is Resolution No. 2003-14, a Resolution establishing procedures for considering proposed amendments to Priority Determination made respecting use of Sales Tax Proceeds realized from the sales tax levied and collected pursuant to Ordinance No. 763. AUGUST 2003 DATE: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO TO: MEMORANDUM 1. Resolution No. 2003-14 ATTACHMENT: Staff recommends that the City Council adopt Resolution No. 2003-14 at the Regular Meeting of the City Council on the 2nd day of September 2003. The Public Hearing to be held by the City Council will be preceded by notice of such published in a newspaper of general circulation not less than five (5) Calendar days preceding the Public Hearing. At the conclusion of the Public Hearing and the City Council's consideration of the proposed amendment, at each time, the matter will be continued for a period of not less than two (2) weeks. Subsequent to the two (2) week "layover", the City Council will consider the adoption of a Resolution pertaining to the Proposed Amendment, as recommended or modified. The Proposed Amendment, as recommended or modified, shall become effective immediately upon its passage of the Resolution. Stephen P. Gray, City Attorney APPROVED AS TO FORM: Sherry Bishop, City Clerk Gary Cochran, Mayor ATTEST: APPROVED AND ADOPTED this .Lday of September, 2003 by the City Council of the City ofOwasso, Oklahoma. D. At the conclusion of the public hearing, the City Council shall, after discussion on the proposed amendment, continue the matter for a period of not less than two (2) weeks to a date, time and place certain for continued consideration of same. At such time, the City Council shall take such action as it deems appropriate on the proposed amendment. Any action taken shall ultimately be set forth by way of Resolution. The date of adoption of said Resolution of the proposed amendment to Priority Detenninations shall be deemed the effective date. C. During the course of the public hearing, the City Council shall receive and consider such infonnation as deemed by the City Council relevant to the proposed amendment to Priority Detennination. B. Prior to the City Council consideration of the Capital Improvement Committee's recommendation and the proposed amendment to the Priority Detennination. The City Council, during a regular or special meeting thereof called, noticed and held in accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et req., shall conduct a public hearing thereon. In addition to such notice as may be required under the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et req., notice of such public hearing shall be published once in a newspaper of general circulation not less than five (5) calendar days prior to such public hearing. A. The proposal for amendment to the Priority Detennination shall be presented to the Capital Improvements Committee, in a regular or special meeting thereof, called, noticed and held in accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S.' 301, et req. The Capital Improvements Committee, in such public meeting, shall consider all matters deemed relevant by it to the proposed amendment to Priority Detennination and at the conclusion of such consideration it shall make a recommendation thereon to the City Council. Amendment to Priority Detennination for utilization of the proceeds of the excise tax levied by Ordinance No. 763, shall be accomplished in the following manner, to wit: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, THAT TO WIT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, ESTABLISHING AN AMENDATORY PROCEDURE FOR AMENDING PRIORITY DETERMINATIONS PREVIOUSLY MADE BY THE CITY COUNCIL AS RELATES TO UTILIZATION OF THE PROCEEDS OF THE EXCISE TAX LEVIED BY ORDINANCE NO.763, RESOLUTION NO. 2003-14 CITY OF OW ASSO, OKLAHOMA The construction contractor has provided the required one-year maintenance bond for the sanitary sewer system (see attached). Rural Water District No.3, Washington County has stated in a letter dated August 28, 2003 that all requirements have been met for the water line installation (Phase I). The system has been included on the September 8, 2003 Board meeting agenda for final approval (see attached). Final inspections for the sewer system (Phase I of construction) were conducted on August 19, 2003. All items identified at the final inspection requiring correction to meet city standards have been completed except for the installation of a telemetry system for the wastewater lift station which sends emergency signals to operations personnel. Due to the limited availability of the equipment, the installation of the system is expected to be completed by September 12, 2003 but will pose no operating problems since building construction has yet to be started. FINAL INSPECTIONS: The subject 22-acre residential development is located southeast of the E 116th Street NOlih and N 129th East Avenue intersection (see attached map). The water system lies within Rural Water District No.3, Washington County. The sanitary sewer system consists of approximately 5,648 linear feet of 8-inch PVC sanitary sewer line, 10,294 linear feet of 8-inch PVC sanitary sewer force main and a 315 gallon per minute wastewater lift station. Design for the sewer system was reviewed and approved in April 2003. Construction was inspected by the Public Works Department. BACKGROUND: August 29, 2003 DATE: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO TO: MEMORANDUM acceptance letter 1. Location map Maintenance Bond 3. Rural Water District 4. ODEQ Permit AT'!J\CHMENT~ Staffrecommends Council acceptance ofthe Garrett Creek (Phase I) sanitary sewer system. RECOMMENDATION: Acceptance of Sanitary Sewer System Garrett Creek - Phase I Page 2 of2 -[--'----~----- (1'ARRErT REE I PHASE I 1 GARREll CREEK LOCATION MAP PUBLIC WORKS DEPARTMENT CITY OF OWASSO, OKLAHOMA ENGINEERING DIVISION ---r--l I 1---1 I I 11 6TH T'--~~I --, 1 I J----I I"----l I I I ____,_____________,______,_______,_,__.,,___-1 I I I I I I i I I '----------'nl---I---r---'~ I I 1_-==;::== I I I I I I I I--i I i L__l-== I I I I I I PHASE /I ,\~/ (,c';" ("- ",,"V cj.F I () ,--~ OJ CD t3 ---L--___., ~ cs h -<( U c:: ,'( Cj <:( u G l::~ lJJ Q:: Q:: -'( () '~~. (J) [l. '( ::'E ~~...... GJ Lu Q:: U B~ Deborah J. M01Tis, Attorn~y-in-Fact Surety: Mid-Continent Casualty Company (seal) By: SIGNED, SEALED AND DATED THIS 19th. DAY OF August 2003. NOW, THEREFORE, THE CONDITION OF TillS OBLIGATION IS SUCH that, ifthe Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship which become apparent during the period of _OneJear(s) from and after acceptance by the City of Owasso, the owner, Jhen this obligator shall be void, otherwise to remain in full force and effect. WHEREAS, the said contract has been completed, and was approved on WHEREAS, said contract provides that the Principal will furnish a bond conditioned to guarantee for the period oCOneJear(s) following acceptance by The City of Ow as so the owner, against all defects in workmanship and materials which may become apparent during said period, and for Garrett Creek Homesite-Sanitary Sewer including dated pump station WHEREAS, the said Principal entered into a contract with the The City of Owasso to which payment well and truly to be made we do bind ourselves, our and each of our heirs, executors, administrators, successors and assign jointly and severally, firmly by these presents. as obligee the sum as Surety, are held and firn1ly bound unto as Principal, and Mid-Contimmt Casualty Coml>.:my KNOW ALL MEN BY THESE PRESENTS, That we Landco Construction Compmnty BD-0089649 MAINTENANCE BOND 2003 of August IN WrrNESS WHEREOF, I have herel.Ulto set my hand and affix(:d thefacsiInile seal of said corporation . .-.: :-_':':'..re1,.~11"4d - ',_: .._' '_: ,:.' ,,'. '"Y"\~ E'H rP_-"'", ", ' ,~..." .J...<<.. ........"'e....... ("...II' .... ~,-~ AD-- 'If" -'-".ift - OJ :!t t':>..' ...... "';" .':,. ~- -CJ",.<I -- II "\fi"'" " i j :: i'>".~Ii(O'ijIjf~ ~? ~ oR. 'Qf' v~ II il!i' ... 0 .; FfS~ d L fa :;;-: S' E ::,i ~ ~ ':. g X'f :-<;;; ~ ~ ~ ~ $ l'to~.. e"S J"" ~ 60<ij 93 b"lt ~, 0- b JI...b.... ..:a ~ ,.t' W..J. fl LA H. 'O""'~ _,-' ,.f.Jcl~1iI.!~dltolalllai\l"''<3~ e' !l.HBHR.MC BN0360059R Assistant Secretary SARA ANDERSON ~aA L~ This certifies that any facsimile or mechanically-produced signature of any ofticer of the Company and Company seal, wherever appearing upon a power of attomey issued by the Company, shall be valid and binding upon tlleCOmpany witllthesame force l\U4~ffect as th?ugh manuaUyaftjxed. MID~CONTlNE:Nt CAStJALTY COMPANY'aforesaid, and tluiftlii::seaI affixed to the preceding instrrunent is the'corporate of said Company, and the said corporate seal and his signature as such officer were dulyatIixed to the said instrrunent by the authonty and direction of the said :;~~N~I~t'i',:~1},.,."'..,..,'h,.,,e,:t~~~;~~t:~:;:J~':l;t~ll~~~~5;}:~~r{rif~' .. . o. -r".,A",'"b,,'. "'". ,.,iJ..,., ,:}' ",',,",, ' ',';;" ' !:TV~...~9:p1f(:J,~\</x~ i ~..,'" J "58 lco jN ANOfOR. k ,'" , '~ -" o. ~~ it .. '" ',." r" ,(,-<:10(/ '.^n.:......_....f4 ~;. .....: ..~J~ (tg~:~..~j:~a&~!~ ~\~" ~#, . ~'A :, tf'~, ,.... f(,~ ' ";~,. ,,",:, I, SARk'#.t<JB~RSqiN " "ASsis0nt~ecr~tarYofMID-CO~1fr CASUMtY 99l\1:'PANY d?here9yc~rlifYtha.tth~Joregoirig extracts of theBy~4aw~ai1dofaResolutionof tlieBoard of QirectQrsoft\1is c9rpdr~tioll, anddf~?ower of Attorney iss}led pwstii1p.tiliereto'llJe true and c6riect'ai1d thalboth tlJ,~ By-Laws, tht;:Resohition andtl1~gpwerofAttoJf}ey are still in full force and effect ' ' IN" WITNESSWHBRE.OF\"'" presentsthisi< ?4 ./ as its trueandla~ratt~bley(s)-i11A:'aa, to eX~cute, seaJ 811ii ' Any and .a;1l l?Ol1dstfudUnde, ~ngs of~1Jiet)rsl1ip .'..,.,.,., .. . '. . ',' . -', . ../ .,....... - .;. ,.-,."".;' .'.':. ".'.:' ,.--..'.: ...-." .', .. -, .. . ' .". . . . "", .....,.-. '.' -.,.....', '.'-;-.' . '.' '.....;. .....',' '.' . ":---' ":" '..-.... '';'.': "':.,' .... :-:-;. "...:,'<';..,- :,.'. "And,ihee'x.f:9&tforibf~M~~i11itrument( s )htp&~.ce COMPANY, as fully and amply, to all intents"arid purposes, as officers at its principal office in Tulsa, Oklahoma. ~sbipdit!g,upon the sai4 M;ID-CONTINEW,9ASUALTY , duly executed and acknowledged by its regularly elected" KIIOW nil Men by these prescnh: That thcMID-CONT1NENJCASUALTY COMPANY, a corporation of tile State of Oklahoma, having its principal office in tile city of Tulsa, Oklahoma, pursuant to the following By-Law, which was adopted by the StockllOlders of the said Company on March 13th, 1947, to-wit: "Atiicle IV, Section 7. ~,. The ExecutiVe Officers of tllcC6111pany 811a11 have pbweranclautholity to appoint, for purposes only of (':xecuting and attesting bonds and undertakings and other writings obligatory in ihe nature thereof; one more Resident Vice President, Resident Assistant Secretaries and Attomeys-in-Fact and at anytime to rem.ovcllrtysuch ResidentVicePresident,Resident Assistant Secretary,or Attomey~in-Fact and revoke the power and authority given him..Nol1~ of suchapppintees iieed beDireetors of the Company." The Company does herebyc?nmitute ai1d~ppointRobertC. Ba.tes, Roi:lert W. Karlovich",Jr., Bradley L McCrory, Deborah .J. Morris and John 8. Wheeler, individually :::.,_i...... .,,'..::.. '.-::;:~:.;;;:/:;.-::..:..,': ..::'.:'::: ':':(:., ;;:;:(,...... .:!\):::i}:,. ,_ > /...';::.:'::::>.. MID:CONTINENtCAStJALTYCOMP ANY " 'Tulsa,Oldahorn3" " " " ;e:i1.M~ ;2~uJWC Rosemary Robinson Office Manager Sincerely, All requirements have been met for the water line installation of Phase r of Garrett Creek Housing Addition at 129th E Ave and 116th St N and win be on September 8, 2003 board meeting agenda for final approval. To W110m It May Concern: Garrett Creek Homesites, LLC 401 West 2nd Avenue Owasso, Oklahoma 74055 FAX 376-0006 Augrtst 28, 2003 RECEIVED AUG 2 8 2003 @001 Rural Water District Nab ~' Washington CountYJI Oklahoma P.o. Box 70 Collinsville, Oklahoma 74021-0070 Tel. 371-2055 FAX 371-3864 -""= 1-800-722-0353 Relay TOO = RWD #THREE WASH. CO. 08/28(03 THU 11:29 FAX 918 371 3864 printed on recycled paper wllh soy Ink n t~~ 707 NORTH ROBINSON, P.O. BOX 1677, OKLI\HOMA CITY, OKlAHOMA 73101-1677 c: Robert E. Holmes, P.E., Independent Design Consultants, LLC Rick Austin, R.S., Regional Manager, DEQ Enclosure QRK/TW Iso ~UIYYOUffi~ Qusay ~i' E.I. DWSRF/Construction Permit Section Water Quality Division We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on April 10, 20030, Any deviations .from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Enclosed is Permit Noo SL000072030337 for the construction of one (1) 315~gpm sewage lift station, 1 0,294 linear feet of eight (8) inch PVC sanitary sewer force main, 5,648 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Garrett Creek Subdivision, Phase I sewer line extension, City of Owasso, Tulsa County, Oklahoma. Dear Mr. Carr: Permit No. SL000072030337 Garrett Creek Subdivision, Phase I Sanitary Sewer Line Extension s::21310 ---- F. Robert Jr., The City of 301 West 2nd. Avenue Oklahoma 74055 April 1 0,2003 BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKlAHOMA DEPARTMENT Of ENVIRONMENTAl QUAlIlY STEVEN A. THOMPSON Executive Director printed on recycled paper wltl1 soy Ink q. 'Wl'}'+ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101" 1677 1 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656-5-4(c)(3) of the Standards for Water Pollution Control Construction Standards. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 1) That the recipient of the permit is responsible that the project receive supervision and inspection by competent and qualified personnel. This permit is issued subject to the following provisions and conditions. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the state certification laws, Title 59, Section 1101-1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. Pursuant to O.S. 27 A 2-6401, the City of Owasso is hereby granted this Tier I Permit to construct one (1) 315- gpm sewage lift station, 10,294 linear feet of eight (8) inch PVC sanitary sewer force main, 5,648 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Garrett Creek Subdivision, Phase I sewer line extension, located in the NW/4 of Section 9, T-21N, R-14E, City of Owasso, Tulsa County, Oklahoma, in accordance with the plans and specifications approved on April 10, 2003. April 10, 2003 TO 5-21310 LINES Permit No. BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY DIA OKLAHOMA DEPMTMENT OT ENVIRONIWHAl QUALITY STEVEN A. THOMPSON Executive Director (' printed on recycled paper with soy Ink ... 't,.~ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 2 13) That all manholes shall be constructed in accordance with Water Pollution Control Construction Standards (OAC 252:656-5-3), as adopted by the Oklahoma Department of Environmental Quality. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 11) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb five (5) acres or more in accordance with OPDES, 27 A O.S. 2-6-201 et. seq. For information or a copy of the GENERAL PERMIT (GP-005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NO!) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules andreguJationsadopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functipning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. PERMIT TO CONSTRUCT S~2131 0 liNES No. BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY STEVEN A. THOMPSON Executive Director " ~ printed on recycled paper with soy Ink ... '?~~ 707 NORTH ROBINSON, P,O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 731 01 ~ 1677 3 alv/(~ m Ward, P.E., Engineering Manager, DWSRF/Construction Permit Section Water Quality Division Failure to appeal the conditions of this permit in writing within 30 days from the date of issue wi/I constitute acceptance of the permit and all conditions or provisions. 14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Construction Standards OAC 252:656-5-4(c)(1) and OAC 252:656-5-4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Construction Standard OAC 252:656-5- 5(b). PERMIT TO S-21310 SEWER LINES No. BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT Of ENVIRONMENTAL OUAlITY STEVEN A. THOMPSON Executive Director " 1. Location map 2. Maintenance Bonds 3. ODEQ Permits ATTACHMENTS: Staff recommends Council acceptance ofthe New Brunswick water and sanitary sewer systems. RECOMMENDATION: The constmction contractor has provided the required one-year maintenance bonds for the water and sanitary sewer systems (see attached). Final inspections for the water and sewer system were conducted on August 29, 2003. All items identified at the final inspection requiring conoection to meet city standards have been completed. FINAL INSPECTIONS: The subject 10-acre residential development is located northwest ofthe E 96th Street North and N 9ih East Avenue intersection (see attached map). The water and sanitary sewer systems include 1,646 linear feet of 6-inch PVC potable water line and 2,448 linear feet of 8-inch and lO-inch PVC sanitary sewer line, respectively. Design for the water and sewer systems were reviewed and approved in June 2003. Constmction was inspected by the Public Works Department. BACKGROUND: August 29, 2003 THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO ANA STAGG, ".K ,J ENGINEERING PRO~CTS FROM: TO: MEMORANDUM NEW BRUNSWICK LOCATION MAP PUBLIC WORKS DEPARTMENT CITY OF OWASSO. OKLAHOMA ENGINEERING DIVISION "---"~___O__I F~V iV EXT ! fCAIF?WAYS IV I C\IQWI,IVC: 'v'l ~-~_ ',' ,II 1,/ " J ",,-\'--0"--7' ''', ( . " ' \ _----0 NO. fT. l / ( 9 6TH. W I / II /~ 0/ '" <(/ I" o ? o;l OJ ,:7/'1 " r( BRUNSWICK 0./ ,vi LLI NJ I-~I. HILL "N' DALE NEW /1 1 '7 ('5 i=:: " () o ___J '-', C) ,~ u (~ '~-". '~ ~;} ~ CL :~ -<: '<0: ~~ CiS <:: ::) Q: lY:! ~0.nT r~G~ ,-~ I~~W 1- '-"ihJ~r"IH -=1,....l~,.!H>.lnC:~--.l r ),..j::J!-.!'-') I n\J'-') 9LS[1T t7~~f=:T6 1_R.":: [C't" C' C:J . d 1,4; TJONAL FIOELITY INSVRANCE COMPANY ~ ~, ~ 01i~~ Witness 1-{~'1 / a,:UZ;..) Ira M. Green conS~ion Com~any -~~~~ 1Mc- Witness All su.its at law Dr proceedings.m equity toO recollsr on thls bond must be .\nstltut<W:i within hvalva <~2) months after th~ expit'a.tiofl of tli.e maintel;l.ance pE:;:dod prQ\lided rot" herein. NOW, THER.EFO~E, .if the Pt~ru;jpaJ shaJJ ~$ any repairs or replacements which may bi;!c~ nece's-ssry dl...'r}ng the l;lsriod of one }1lIJ.ar ~ru 'C . ;;U:1.ce because of defective materials or WQrkmanshli;l ,In connection. with said contract of whicfi defectivJr'P~$~Re '8~lgee shari give the Principal and Surety written notice within (30) thirty days after discovery thereof, then this obligation shall be void; otherwise it shall be in full force and effect. AND WHEREAS, the Obligee requires a guarantee fm.m the P.r:inDipaJ agElinst .ciefective mater.i.a.ls. and workmanship in connection with said Contract. THE CONDiTiON THIS OBLJGA nON IS THAT, WHEREAS the Prirli;~ipa.i ~!1tered Into a contract wIth the Obligee for "New BrungwickH W.a;tet 5 Sanitary Sewe.r ~ Storm Dra.it1.a~e. 'System 96th North $ North Mingo Roadf Tulsa COID)ty~ Okl~homa ,20 03 AND DATED THIS 29thd;tly Augtlst SIGNED, KNOW ALL lItfEN BY TI'lESE THA T 1:RA M. GREEN C01:TSTRUGTION COMPAi'fY , . as! PrIncipaL aM JNTE.r:tNA TJO.l'iJAL FJDEUTY }J\,1SURANCE COMPANY, a New Jersey Cotpor~t.1on of On.e Newark Center, 20th Floor.., Newark, New Jersey, llcef\sed i:Q. do busmess In t.he Sta~ of New Jerney and Oklahcma. ~$ Surety, are held and firmly bound unto Citv of Owasso & Owa.sso Land Trust LLC as Obligee, in the full and Just sum or ./ , , 01'115 TI1TNDRETI THTRTI SU THOUSili~D j 'FCi1.JR RU15WRED TitIRTI 'YHREE and ( ,$ , 6all0018----~---- 136;433.60 Dollars lawful money of tile United States of America to the payment of which sum, well and truly to be made, the Prinoipal and the Surety bind themseive~, their successors and assigns, jointly and severally, firmly by these presents. ) SONO NO, ~"J?EP"SUG3021QL OIle Newark Center Nl:wark, Nljlw Jersey U710Z (973) 62407201] <:3<<refy 2Jr=G drMa ,':;W U1ttrnalltllutl fidelity !N$URANCI;:!i; cOMPANY cS : ST ED02:-6c-!Jnj )..::)l"j3DCI 3:::NtlcJrISI,j I C:J3HJlr"I;':IJ 9GSCH FEE:"]: I::. DJZ[I . d lNTESrtM:ONY~:F. i l:tl!:Y!1J'hmunto,$titl'll)'MMJI$:? 9tr:: . '. " ,..,::"-"-,,'..',:::/::~<:~~:::: ',.-.:'~. '::,i~-:':':.'::,::>.:.;, J).:,'.-<::' .. , , '... .. 1 ","",mm'" """ ~~A~~rrY~~~#W Jlti~:~~:!!ff~~~py of'" po-\l{~r(lf/i.ttOn1ey andaifidavir, and rne;\:oPiof~'S~th:m of tbe,By-LRW8 Of;md(;6mf:1a11yl,'~ ~t ,forth in~dE'#w~Fq:fAttomey. wltli the:OJ:UGl'N At..S ON IN TI:IE:tIOMEqF.NCllqFSAID COMPA1>IY ;1U111,Ii,llit'thc 5llIT\elU'e correar i:ranscrifus'1ll"m()f~and9f the:whol~:'Oftlie~i9:9riginalS. lmd thiit ,llle said l'(HyeT ,O~,A1tt,lIiiily lllls fi6tfjeen~ked~ JJ>:now hl,tcllfdi:cemm e:ffuct ::,,/.:> ." "'<"""'O,F' ", ',q<i" " " "., ,', ....,', " ,~;~~~=j~t~~eh~~;;.,;$~~~O~~~ri?fficia1"s~:;,'...', '.:!1i}d, being by me duly ;l:hat thesenf affixed 1)) ~lIrd of P\re~ilii:is of , On thi$ !l$, day of Au$Ust 1998" befu.re me cm:ili:! ill, e indil!it;ltiill, who executl;d lhll--.m:CCCd,' ,inJt,.m in,: strum, en!, to m;; personally lmo " 5WQm,s.aid'the he IS the therein des.cri'b#Jo' and l'iutli(l~Qfficflr [}f lfie INTERNA TION'hL,F1IDELITY INSU.RA.NCE (rQMP) '~'It\Slr1.ll:I1eri)-",Is: rhe Coqmrirtll Sl'.:al Qt'tliIidCottlf'll:flYr~t ~', !ID~CorpornreSe1i1linrl hii'sl~ w~ duly affixed b~~~ (}' Said :9omplln~i ',:, "':.,..' """">;,' <i.." ',L..<, '.,":...", ,;.' :, ,\/, ",,:',,/,>, . ..'. ':-:. ,,. 't::';, , ;.:~:,:'; ,\, ,?,:: STATE OF NEW JERSEY F9'1lI:It}' (Jf~;r "',, ':". IN TESTIM:ONYWlrnREOF.IN'l"ERNATIONAL FIDELiTll INSURANCE COMPANY lias cau~ this insf:!.1:lm.ent to ,s1s-ned llI1U j(5 corpornw sea! 1f,\;h:fa1fu.ed~y 'ils aut!:lOmu Jjffi~~: ~:'31st~ nf AngUS;, A,.D. 1~'O" ' INlERNAM'lrlAL FlDELITIl INstJRAMrID'f'.....1\KDA n,j, '.',~,"" ' ,; ,', ," ",. '..' ~-~,- 1'hisf'6werhf Altoff1~is executed,and iilii~lid; pursuant Ul1c!bY'~llthi::fitYOf Article 3---Sbi;iiofl3, cifwBt;'LawsadoRwd by #le Bi;ianl of , n~~~{lf~A rol'U~L~i;';;i' .CE COMPAJ, ,/,,~'~~caJw.a.md h(:ld97~,Pb!;~y?r (!~, 911,,:,;' " The ?re~i(l\'mt or &tl:'f'Vice President, Bxecu~v~ Yl~I;'J:esliiel1!:. Sl.lcrel1lIy'pr,.A~tMtmii'S~crewY, slllill'miye~.6wer;~tl~l1th[)ifryL '.,..;. .'.', ',' .'.' (I)ito Ilppoun Atil)ttleY$-m-fllct, and to m:lltr~~ilie.tt IU execute all: l1eJiiliafmo:: tQm~T,f.&lld *1:I,fu~ sl9<ii:j,;ifuciCoff.1pany 1i1e.~iO;tiocidj)~.'1d 1JlJ<JermldJlgs, cOluliw!S of indemnity and other writings Q~;ng,fl!Ory in the.ll!IUm;: theteof an~" " , ,", , (2) T'Hemove, 1J.tQIly!:iIDe; my Sii6lii'iliml1ie.Y-~-fftf:l~ reJ~'tt;e lltial(Jrity~i,,:~li.:'}', "., , ',.}, .",' I,imhe;:,'~ Powllr of AttOrney !$,SiilMd,:IDd sia!~d\JY:liic~lep~~t to rewlutlon oft!l'Y ]3o,ard of of lj.iJidC9mpa:nyadop~d 31',(\ m~ng duly called and h1;)lct, Oil tlie 2Wi, day ?i;A.ln':il~ 1982 ofwfu"hthefDIl~wl1!g,!s.a mle~xcerpt:',i ." ".' ,'.." ' '.',; NeY{ t\lercfore the m~S of such (jmC~l'!l1li:4 the s((al of the ComP1l!ly.:rimy bi.l\ affixed to -ap.y, such Power of:attJ;?Ul-CY Dt. mlY' cei1if1care ia1;;>lImle~ l\1\t,\'1;my $tin!; ~er of.a'i.'IDrlmy or')<-m~1\Cj1-te~g =11. ~~..~i!~.~~e.~ ~~e. liI).y! shiill' h'l,~\!'hdUJ1d w~ ~lJ. the sllch po'lter $tl e;.:~uted lill~ ce\lJJ:ied by rnoslmi!i1.' SI~J\l!-roreS a.nd faoSID'lllo seal ~1 be. valid and binding UpOll W~. Cql1lpllllY' in tIle futurt::' band pr'umietmldng ro wtmili ItJ'!!'iIiMched, " .,." ," , ' ".'," ' .: ",', "':', " ,the!'\ltD by <@Y 9.lld an:y reSpect to llIlY , OK, if$true-aiidl;l.wtal~ttorno/(s)-iu-~tO~xeCll~{~~ciriMd o~~ other wtiliWis obliglll6..y li;\!{Ie Wl~ )ii:e~~t(wh.~!i'll~ ,or ttlilybe f11lowed'- _ , , ' ',h" "1r~~IIt1on of,'mcb""lilStI.'l:1fl:li:!:Uls) ill PUX'5W:Ul,",,':'pf-':~ presenu., shalt bii',:as,"'b :.~fullY'ltiili:~P1Y ,lu all inltn1!S' iitld'~~~' liS!! tile . /;IDjj/iii~))e~n ZO . d iClLO.l prlntod on recycled papor wlll1 BOY Ink .. ~H~ 707 NORTH ROBINSON, P.O. BOX 1677, OKlAHOMACITY, OKLAHOMA 73101-1677 c: Brian K. Kellogg, P.E., Kellogg Engineering, Inc. Rick Austin, R.S., Regional Manager, DEQ Nathan Kuhnert, Planning & Management Division, OWRB Enclosure QRKJTW /gg a:UIYY~ J~I Qusay ~abariti, E.!. DWSRF/Construction Permit Section Water Quality Division We are returning one (1) set of the approved plans to you and retaining one (1) set for our files. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on June 17,2003. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Enclosed is Permit No. WL000072030382 for the construction of 1,646 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the New Brunswick water line extension, City of Owasso, Tulsa County, Oklahoma. Dear Ms. Stagg: Re: Permit No. WL000072030382 New Brunswick Potable Water Line Extension PWSID No. 3002718 Ana Stagg, P.E. Engineering Project Manager City of Owasso Post Office Box 180 Owasso, Oklahoma 74055 ,June 17, 2003 BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL OUAlITY STEVEN A. THOMPSON Executive Director printed on recycled peper wlli1 soy Ink ... t,..~ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 1 6) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626-19-2]. 4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. This permit is issued subject to the following provisions and conditions. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101-1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. Pursuant to O.S. 27 A 2-6-304, the City of Owasso is hereby granted this Tier I Permit to construct 1,646 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the New Brunswick water line extension, located in the SE/4 of the SE/4 of Section 13, T-21N, R-13E, City of Owasso, Tulsa County, Oklahoma, in accordance with the plans approved on June 17, 2003. June 17',2003 PERMIT TO PWSID No" 3002118 WATER LINES Permit No" BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT Of ENVIRONMENTAL QUAliTY STEVEN A. TI10MPSON Executive Director printed on rocycled pnper with soy Ink 707 NORTH ROBINSON, P.O. BOX 1677, OKlAHOMA CITY, OKlAHOMA 73101-1677 2 13) That there shall be no cross-connection made between this public water system and any private water system or other source of possible contamination. 12) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 11) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 10) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27 A O.S. Section 2-6-201 et. seq. For information or a copy of the GENERAL PERMIT (GP-005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100. 9) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 8) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. PERMIT TO CONSTRUCT PWSID l\h:Jlo 3002718 WATER LINES Permit No. BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKlAHOMA DEPARTMENT Of ENVIRONMENTAl QUAliTY STEVEN A. THOMPSON Executive Director prlntod on recycled papor with soy Ink Q' t..' 707 NORTH ROBINSON, P,O. BOX 1677, OKLAHOMA (11Y, OKLAHOMA 73101-1677 3 QoR.~ Tim Ward, P.E., Engineering Maifager, DWSRF/Construction Permit Section WateF Quality Division Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626~19-2(8)(A) and OAC 252:626-19-2(8)(8), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Construction Standard OAC 252:656-5- 5(b). PERMIT TO PWSID No. :j002118 WATER LINES No. BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARIMEIH Of ENVIRONMENTAL QUALITY STEVEN A. THOMPSON Executive Director '" prlntod on recycled paper Wltll soy Ink q, ~, -' 707 NORTH ROBI NSON, P.O. BOX 1677, OKlAHOMA CITY, OKlAHOMA 7310 1-1677 c: Brian K. Kellogg, P.E., Kellogg Engineering, Inc. Rick Austin, R.S., Regional Manager, DEQ Enclosure QRK/TW/gg Very truly yours, e~;~:f~~ij DWSRF/Construction Permit Section Water Quality Division We are returning one (1) set of the approved plans to you and retaining one (1) set for our files. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on June 17, 2003. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Enclosed is Permit No. SL000072030383 for the construction of 1,836 linear feet of eight (8) inch PVC, 612 linear feet of ten (10) inch PVC sanitary sewer line and all appurtenances to serve the New Brunswick sewer line extension, City of Owasso, Tulsa County, Oklahoma. Dear Ms. Stagg: Re: Permit No. SL000072030383 New Brunswick Sanitary Sewer Line Extension S-21310 Ana Stagg, P.E. Engineering Project City of Owasso Post Office Box 180 Owasso, Oklahoma 74055 June 17,2003 BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMEIIT Of ENVIRONMENTAL QUALITY STEVEN A. THOMPSON Executive Director prlntod on recycled paper with soy ink .~ \\,,,~ 707 NORTH ROBINSON, P.O. BOX 1677, OKlAHOMA CITY, OKlAHOMA 73101,1677 1 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656-5-4(c)(3) of the Standards for Water Pollution Control Construction Standards. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 1} That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. This permit is issued subject to the following provisions and conditions. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with Discharge ~ OPDES (NPDES) rules OAC 252:605 and to comply with the state certification laws, Title 59, Section 11 01 ~1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. Pursuant to O.S. 27 A 2~6-401, the City of Owasso is hereby granted this Tier I Permit to construct 1,836 linear feet of eight (8) inch PVC, 612 linear feet of ten (10) inch PVC sanitary sewer line and all appurtenances to serve the New Brunswick sewer line extension, located in the SE/4 of the SE/4 of section 13, T-21 N, R-13E, City of Owasso, Tulsa County, Oklahoma, in accordance with the plans and specifications approved on June 17,2003. June H, 2003 PERMiT TO CONSTRUCT S-21310 SEWER LINES Permit No. BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY STEVEN A. THOMPSON Executive Di rector prinled on recycled paper wllh BOY Ink 707 NORTH ROBINSON, P.O. BOX 1677, OKlAHOMA CITY, OKlAHOMA 73101-1677 2 13) That all manholes shall be constructed in accordance with Water Pollution Control Construction Standards (OAC 252:656-5-3), as adopted by the Oklahoma Department of Environmental Quality. 'J 2) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 11) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27 A O.S. 2-6-201 et. seq. For information or a copy of the GENERAL PERMIT (GP-005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101-1677 or by phone at (405) 702-8100. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. PERMIT TO CONSTRUCT Sm21310 SEWER LINES Permit NOlo BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALl1Y OKlAHOMA DEPARTMENT Of ENVIRONMENTAl QUAll1Y STEVEN A. THOMPSON Executive Director printed on recycled peper with soy Ink ... ~"'~ 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 3 Tim Ward, Engineeri Failure to appeal the conditions of this permit in writing wittlin 30 days from the date of issue will constitute acceptance of the permit and all conditions or provisions. 14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Construction Standards OAC 252:656-5-4(c)(1) and OAC 252:656-5-4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling in accordance with Water Pollution Construction Standard OAC 252:656-5- 5(b). S~2131 0 PERMIT TO LINES No. BRAD HENRY Governor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY OKLAHOMA DEPARTMENT Of ENVIRONMENTAL QUALITY STEVEN A. THOMPSON Executive Director A total of $118,000 was budgeted for the Skate Park project which would include not only the equipment, but the dirt work, concrete, and parking lot as well. With this in mind, staff initiated the process of negotiating with the "lowest, best bid" submitted in hopes to receive a more competitive price. Fortunately, Miracle Recreation was willing to negotiate a lower price and has agreed to adjust their bid to $82,000. This adjustment will allow staff to complete the entire project, as well as include the alternate. As a result of the final design, bid specifications were developed and the proj ect was sent out for public bid. The bid specifications consisted of a Base Bid, which included a series of 12 skate activities, as well as an alternate. The altemate included one additional ramp that was 5 feet by 20 feet in length. A total of 3 bids were received for the project, with the overall low bid for the Base Bid and Alternate being submitted by Miracle Recreation of Bixby, Oklahoma in the amount of $88,925. A copy of the bid tally sheet is attached for your information and review, as well as a portion ofthe bid specifications. Upon completion of this process, staff developed an "Online Survey" to obtain input from the end users ofthe Skate Park, as well as supplying the local skate shop (Haz-Mat) with hard copies for their customers to complete. Results from the online survey were overwhelming, as well as the hard copies received. These results were utilized to form a final design for the Skate Park which was previously presented to you. Staff initiated the process for the development of the Skate Park several months ago. Initially, staff visited several cities with skate facilities to review their locations, methodology for equipment selection, and overall cost. Additionally, staff reviewed existing ordinances in each community to see what types of restrictions were being applied to areas outside of the designated skate facility. BACKGROUND: August 28, 2003 DATE: DAVID W ARIffiN THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO TO: MEMORANDUM ATTACHMENTS: 1. Bid Tally Sheet 2. Bid Specifications 3. Board of Adjustment Staff Report 4. Site Plan Staff recommends Council award the contract for Skate Park Equipment and Installation to Miracle Equipment of Bixby, Oklahoma in an amount not to exceed $82,000. RECOMMENDATION.;. A final note regarding this project - throughout the entire process the skating community has been involved. The end result should be a skate facility where users have ownership, resulting in less vandalism and increased use. One item of concem that was expressed by the City Council when the Skate Park project was in developmental stages were the concerns being expressed by business owners regarding damages caused to their property as a result of stunt skating. Please note that the next item on the agenda is an Ordinance that would prohibit stunt skating on plivate property with public access unless the owner of the propeliy requests othelwise. Action on that item must occur separately and if approved, the ordinance would not go into effect until the completion ofthe Skate Park. The Skate Park would be located on South Main Street, between Main Street itself and the Animal Control Facility. In order for the Skate Park to be located in this area, a Special Exception from the Board of Adjustment was required to be obtained. The Board of Adjustment conducted their regular monthly meeting on August 26, 2003 and unanimously recommended approval of the request. A copy of the Board of Adjustment staffreport, along with the site plan, is also attached for your information and review. SKATE PARK BID AWARD August 28, 2003 PAGE 2 I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. 1""""'"'''''''' Q "" ,,'{ () ,', "" <I ",,". .\ \ O>ttl..~/Q (),/ }~j/ .. '....T t'" ~&. -' I SIgnature: ~~ ,,~ l%J ' ",,;",:'0 ~ .........1 f/"'~Trl "0'":.... :- Date: ~..d ~<:?, ,.<00.5' I '-{ 0' ~ ," <!<: \'c_) ~ 'I; (I "fA ~" : ~ , ~ . ;"':'0:' < : -=:.. "o'lf . ~."...,v :: \,", ~~;:-;T""" ';",,"'/ Certification: Item: Skate Park Number of Bids: 3 Bids Opened By: Marcia Boutwell Witness: David Warren Witness: Bidders Base Bid Altemate # 1 Base Bid + Altemate Skatewave Delano, MN $85,076.60 $16,007.60 $101,084.20 Playscape Designs Tulsa, OK $60,945.00 $29.995.00 $90,940.00 Miracle Recreation Bixby; OK $69,575.00 $19,350.00 $88,925.00 BID DOCUMENTATION: CITY OF OW ASSO III N Main PO Box 180 Owasso, Oklahoma 74055 (918) 376~1500 Project Specifications - Page 1 Any vendor/contractor bidding alternate/substitute materials must check the box "NO" below each specification item that does not exactly match the specifications. Explain in detail; on the lines provided; the variations from the specified warranty, product liability insurance requirement, lead time requirement, general specifications, or component material specifications. Also, complete the final section of this specification indicating any variations in the size; height, length or width of any obstacles that do not exactly match those specified in the layout drawings attached. Any bid containing alternate/substitute materials from those specified must contain a complete and thorough explanation of the materials bid. Failure to complete all explanation pOliions of the bid by bidders/contractors proposing alternate/substitute materials from those specified may be grounds rejection of the bid. If awarded bid is later found' to not comply with these specification and the detailed explanations were not provided thoroughly and completely with the bid package, it would be the vendor/contractor's responsibility to remedy the items/materials of concern and comply with the specifications. If an acceptable corrective 1. Product Data Submit Manufacturer's product literature indicating materials, finish, and other information required to demonstrate compliance with these requirements for each component-by-component description of variations from the specifications must be included with the manufacturer's literature. A. SUBMITTALS With the bid, provide the following: SECTION 1: - GENERAL SECTION PRODUCTS €!I Manufacturers €!I General Specifications €!I Component Specifications SECTION I: GENERAL @ Submittals @ Product €!I Drawing Submittals @ Samples @ WatTanty @ Quality Assurance @ Product Liability Insurance Requirements @ Lead Time Requirements @ Maintenance Kit Summary EQUIPMENT PROJECT SPECIFICATIONS Project Specifications - Page 2 F. PRODUCT LIABILITY INSURANCE REQUIREMENTS Manufacturer: Provide a certificate of insurance showing a minimum of $5,000,000 P7'Od " ct liability coverage. ~ Yes, as specified No, not as specified, explain below: E. QUALITY ASSURANCE It is the responsibility of the supplier to ensure that product quality is maintained to specified requirements. Yes, as specified --;:::7 No, not as specified, explain below: 10 YEAR, replacement warranty on the riding surface as well. Bike usage on the obstacle shall not invalidate this warranty. 15 YEAR limited Warranty against structural failure due to corrosion/natural deterioration or defects. This wan'anty does not include any cosmetic issues or wear and tear from normal use. D. WARRANTY Provide a certificate of WatTanty that meets or exceeds the requirements below. If the manufacturer's standard WatTanty does not meet these minimum requirement, a certificate of extended warranty from the manufacturer or contractor must be included. Warranty periods may not be expressed as "Life Time", but must be expressed in specific yeat's as required below. SAMPLES If equipment bid is other than specified, samples must be submitted with the bid including, but not limited to; deck material, post legs, cross bracing, curved or straight transition, transition plates, back and side panels, adjustable foot levers and all fasteners. These satnples shall be representative of the actual product with appropriate finishes as specified. A satnple maintenance kit will also need to be submitted if other than the maintenance kit specified. B. DRA WING SUBMITTALS A scaled plan view drawing shall be submitted that exactly matches the drawing. Deck heights, widths, and lengths shall not vary from those specified. All obstacle heights, widths, and lengths shall not vary from those specified in the drawing. A full color, thxee-dimensional drawing shall also be subrnitted for review, as well as cut sheets for each item that is bid other than the specified items. action cannot be made, at the owner's discretion, it will be the vendor/contractor's responsibility to remove the materials from the owner's premises at the expense of the vendor/contractor. Project Specifications - Page 3 3. Material All components shall be steel, galvanized or stainless steel, or high-density polyethylene or pultruded fiberglass. or composite wood materials. No wood will be allowed in any structural or surface component. ~y es, as specified _ No, not as specified, explain below: 2. Fabrication All components shall arrive fully factory fabricated. No field welding, cutting or drilling will be allowed. / Yes, as specified _ No, not as specified, explain below: GENERAL SPECIFICATIONS 1. Modular Design The skate park components shall be modular in design, facilitating the option to add on to the system in the future as the owner may require. This modular design shall also be such that allows the owner to reconfigure (move) the components as may be required in the future. ~. Yes, as specified _ No, not as specified, explain below: SECTION 2 - PRODUCTS I-L MAINTENAN CE KIT A maintenance kit shall be included. It shall contain complete maintenance guidelines for the general maintenance of the skate park equipment. It shall also include graffiti remover, emery paper, and tamper prooftools. ~ Yes, as specified _ No, not as specified, explain below: G. TIME REQUIREMENT Provide written assurance that standard equipment will be delivered and construction completed no more than 60 calendar days from the date the notice to proceed is given. _ / Yes, as specified, materials to be delivered and construction completed within 60 calendar days Project Specifications - Page 4 2. Decks for Banks and Quarter Pipes Fabricated from 12 GA HR open-channel box beam and hot-dip galvanized for protection. Half-inch (W' or .440) substrate and no less than a 3/16" top layer surfacing. / Yes, as specified _ No, not as specified, explain below. B. COMPONENT SPECIFICATIONS 1. Transitions, Curved and Straight Weldment comprised of 12GA (.105") HR open-channel box beam and 8 GA (.105") HR angled steel factory welded ribs spaced every 13 %". Finish is hot-dip galvanized for protection. Wood or composite wood materials shall not be acceptable for use. All fasteners shall be below the skating surface. /; es, as specified _ No, not as specified, explain below: Structural fasteners (under a ramp surface or behind paneling) will be grade 5, Yz" cap~head zinc-plated bolts. ,/ Yes, as specified _ No, not as specified, explain below: 6. Fasteners Visible fasteners shall be stainless steel and tamper resistant in design (SST) per ASTM F879. Special tools for assembly shall be provided. No screws or bolts will be allowed (with the exception of deck surfaces, curb and rail attachment) on ramp surfaces and transitions. Special tools for installation of the fasteners shall be provided. 5. Stainless Steel Parts All steel components other than grind rails, copings, transition plates, such as edge protectors for ramp surfacing, will be 14-gauge, .304B steel or better. ,/' Yes, as specified _ No, not as specified, explain below 4. Galvanized Parts All steel grind rails and coping shall be hot dip galvanized and or powder coated to a minimum 3mil thickness. All transition strips will be galvanized. V Yes, as specified _,_" No, not as specified, explain below: Project Specifications. Page 5 8. Side and Back Safety Panels Back panels for the decks will be made of UV -treated co-extruded thermoplastic. Steel panels shall measure 42" from the deck to the top of the panel. There shall be no gaps greater than 3 12" within the safety panels. Wood railings or safety panels shall not be aCCJab]e. . __ Yes, as specified __ No, not as specified, explain below: 7. Panel Legs, Fratne, Cross Bracing Weldment comprised of 1-1/2" square tubing, W'x 1-1/4" HR flat steel. Panel legs shall be flow drilled with pre-threaded inserts for the ease of hardware installation to the deck fratnes and cross bracing. Finish coated. All legs to have cOlTosion resistant, adjustable foot levers. All painted, powder coated or galvanized panel legs, frames, or cross bracing shall be acceptable. I Yes, as specified _ No, not as specified, explain below: 6. Coping Weldment comprised of 2.375" OD 1/8" tubing, with steel end caps. Finish will be hot dip galvanized to 3 mil thickness. j Yes, as specified _ No, not as specified, explain below: 5. Side and Back Panels Side and back panels fabricated from formed 14 GA HR galvanized sheet steel. Finish: Polyurethane coated side panels. Painted, powder-coated side and back panels will be acceptable. _r/ Yes, as specified __ No, not as specified, explain below: 4. Transition Plates Transition plates will be fabricated from galvanized IO-guage steel". No fasteners shall be exposed on the riding surface. / Yes, as specified No, not as specified, explain below: 3. Box Tops for Fun Boxes Fabricated from 12 GA HR galvanized sheet steel and reinforced with 12 GA (.179") open channel box beam. ~ _ Yes, as specified _~.~ No, not as specified, explain below: Project Specifications - Page 6 ,,^_J Cl f The following obstacles vary in type or size (height, width, and length) from those specified and they are as follows: Project Specifications ,. Page 7 ALTERNATE #1 "' Half pipe 5' X 20' with deck and rail with back panel. 1.. Half pipe 4' x 1 with deck and rail with back panel. Quarter pipe 3' x with deck and rail with back panel. 3. 'Quarter pipe 4' x 8' with deck and rail with back panel. 4. 'Bank mello 4' x 8' with deck and rail with back panel. 5. Bank melJ.o 5' x 8' with deck and rail with back panel. 6. Bank flat 3' x with deck and rail with back panel. 7. Bank flat 2'. 8. "Fun box 2' with bench. 9. Bench for grinding. 10. 'Spine 3' x 8'. 11. 13" grind rail. 12. Fun box 3' with hips and deluxe bench. A. INSTALLATION All installation and associated expenses of installation will be included in this bid and be performed by the manufacturer at the provided pad site known as the Owasso Skate Park. SECTION 3 - RAMPS, BOXES AND RAILS The site is in the southern section of downtown Owasso. It will be easily accessible for potential patrons using Main Street and 5th Street. The park would be surrounded by low intensity public facilities on Industrially zoned land. There is no perceived conflict of use with this paliicular site. The City of Owasso Parks Department is requesting a Special Exception to allow for the development of a Commercial Recreation Facility, more specifically a skateboard park, on property currently zoned IT-. (Industrial Light Intensity). A skateboard park is classified under Use Unit 19, Commercial Recreation Facility, which is allowed by Special Exception in an Industrially zoned district. ANALYSIS The Board of Adjustment, upon application, and after notice and public hearing subject to the procedural and substantive standards may grant Special Exception uses as designated and regulated within the permitted use provisions of the zoning districts. SURROUNDING ZONING IT-. in all directions PRESENT ZONING IT-. (Industrial Light District) ~OUNDING LAND USlk North: Owasso Public Maintenance Facility South: Owasso Animal Shelter East: Vacant West : Vacant EXISTlNG LAND USE Industrial LOCA TIO~ The subject property is located on the west side in the 400 block of south Main Street, Owasso, OK. has received a request from for a Special Exception, COMMERCIAL RECREATION (INDUSTRIAL OBOA -- 03-21 STAFF REPORT CITY OF OW ASSO COlVlMUNITY DEVELOPMENT DEPARTMENT ATTACHMENTS 1. Site Map 2. General Area Map. 3. Public Notice 4. Proposed Ordinance RECOMMENDATION Staff recommends approval ofOBOA 03-21. Letters were mailed to all property owners within three-hundred (300) feet of the subject property on August 4,2003 and the request was advertised in the Owasso Reporter. Staff received no inquiries concerning DBDA 03-21. Staff believes the development of a Skate Park in the 400 block of South Main Street would be a positive addition to the growing list of recreational opportunities offered to the community of Owasso. In addition, attached you will find a proposed Ordinance that would restrict stunt skating and stunt biking to those areas similar to a Skate Park. This would assist local business owners that have requested the City's assistance in limiting damage to their properties as a result of stunt skating and biking. The skate park intends to provide a long overdue service to the citizens Owasso. Skateboarding has been a prevalent alternative activity for the youth (or young at he(11) of Dwasso for some time. In that time, a recognized place for participants to perform was not available. As a result, all of the community (private and public property) became the playing ground for the activity. The development this park aims to organize and enhance skating activity in a protective yet proactive manner. is the City of Ow as so's desire that this park will become the focal point for the skating community of Owasso. The proposed park will contain a multiple of event structures that are commonly used for stunt skating. It will also include benches, vending machines and a parking lot for patrons. As proposed, the development of the skateboard park is in compliance with the requirements of the Owasso Zoning Code. ATTACHMENTS: 1. Ordinance No. 765 Staff recommends Council adoption of Ordinance No. 765. RECOMMENDATION: As mentioned in Mr. Warren's memorandum, it is proposed that this ordinance would be published in such a manner that the changes would be concurrent with the opening of the Skate Park. The most significant, and desired, change to Part 15 of the Code of Ordinances would be the prohibition of stunt skating of any kind on private property with public access unless the owner of said propeliy submits necessary paperwork to be filed with the Chief of Police. This process would allow for easier enforcement by police officers and would eliminate the need for each business owner to post their property with a "No Skateboarding" sign. Staff initially contacted several municipalities and reviewed their ordinances regarding the use of skateboards in their communities. Additionally, Parks Department personnel contacted other communities to review regulations regarding alternative recreation. The attached ordinance contains information from several of the contacted municipalities. As a result of concems expressed in several Town Hall meetings from business owners regarding stunt skating and skateboarding, staff was directed to review changes in Pali 15 - "Traffic and Vehicles" of the Owasso Code of Ordinances. Any changes to this portion of the Code were to accompany the Skate Park opening so as to not relocate youth in our community without providing a recreational altemative. BACKGROUND: August 29, 2003 DATE: AMENDMENT 15 - "TRAFFIC ORDINANCE 765 THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO o MEMORANDUM "SIDEWALK" is that portion of the highway designated or ordinarily used for pedestrian travel. "ROADWAY" means that portion of the highway designed or ordinarily used for vehicular travel, excluding sidewalks. "PRIVATE PROPERTY" means property that belongs to an individual person, company, corporation or interest; any property that is not included within the public rights of way. A. As used in this chapter, the following terms shall have the following meanings: SECTION 15-1601 DEFINITIONS Section 15-1605 Violations and Penalties Section 15-1604 Compliance with Other Laws Section 15-1603 Parental Responsibilities Section 15-1602 Rules of the Road Section 15 -160 1 Definitions "Chapter 16 - Skateboards Section One: That Part 15, Traffic and Vehicles of the Code of Ordinances of the City of Owasso, Oklahoma, is hereby amended by adopting "Chapter 16 - Skateboards," same being codified as set forth below, to-wit: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA, THAT: WHEREAS, thJ:ough the creation of the "Skate Park" and the adoption of this ordinance, the Council hopes to reduce damage caused to property throughout the City of Owasso and encourage the use ofthe "Skate Park." WHEREAS, the City Council has recently approved the expenditure of funds to create, design, and construct a "Skate Park" specifically for skateboards and the enjoyment of skateboard enthusiasts; and the City Council has been advised of an increase of complaints generated from private business owners regarding damage to their property believed to be caused by skateboards and their users; and AN ORDINANCE AMENDING PART 15 "TRAFFIC AND VEHICLES" OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, CREATING CHAPTER 16 THEREOF PROVIDING FOR PROVISIONS PERTAINING TO SKATEBOARDS, SAID CHAPTER 16 PROVIDING FOR SKATEBOARD DEFINITIONS, RULES OF THE ROAD, PARENTAL RESPONSIBILITIES, COMPLIANCE WITH OTHER VIOLATIONS AND PENALTIES. CITY OF OW ASSO, OKLAHOMA ORDINANCE NO. 765 A. No person shall operate a skateboard on any roadway or public alley in the City of Owasso in violation of any traffic ordinance ofthe City of Owasso or the law of the State of Oklahoma. SECTION 15-1604 COMPLIANCE WITH OTHER LAWS A. It shall be unlawful for every parent, guardian, or other adult person having the care and custody of any minor child under 18 years of age to knowingly permit such a minor child to violate any provision of this chapter, A violation of this chapter shall be punished by a fine of not more than $50.00. SECTION 15- 1603 PARENTAL RESPONSIBILITIES G. No person shall ride a skateboard on any designated public area for riding skateboards in the City of Owasso after dark unless said public areas are fully illuminated by public utilities. F. Skateboarding operators on sidewalks and roadways shall yield the right- of-way to all vehicles and all other pedestrian (non-skateboard) traffic upon the sidewalk and roadway. E. No person shall operate or ride a skateboard on any roadway where the volume or speed of the vehicular traffic or the width of the roadway renders the roadway unsafe or unsuitable for skateboarding. D. No person shall ride a skateboard on private property that is zoned for commercial, industrial, multi-family, or office use in the City of Owasso unless such act is expressly allowed by the owner thereof. In order for this act to be lawful, the private property owner must have first filed with the Chief of Police, upon such fOI1TIS as are to be provided by the Chief of Police, a written declaration that skateboarding upon such owner's private property is expressly allowed, together with such other information reasonably pertaining thereto that the Chief of Police may require. C. No person shall ride a skateboard onto or from any bench, chair, flower box, retaining wall, stairway or other public accessory or structure not intended for pedestrian foot traffic, or intended only for pedestrian foot traffic. B. No person shall let a skateboard stand upon any sidewalk, park, path, roadway or any public place where it is an obstruction or hazard to pedestrians. A. No person shall ride a skateboard upon any sidewalk, park, school yard or any public place not designated for such purpose or on any roadway so as to obstruct pedestrian traffic or endanger another person's safety, or ride a skateboard on any highway, street or roadway in such a manner so as to impede the normal flow of vehicular traffic. SECTION 15- 1602 RULES OF THE ROAD "VEHICLE" is every device, excluding skateboards, wagons, wheelchairs, unicycles, pushcmis, tricycles and other children's toys, in, upon or by which any person or property is or may be transported or drawn upon a roadway or sidewalk. "SKATEBOARD" is a single platform mounted on wheels, which are propelled solely by human power and which has no mechanisms or other devise with which to steer or to control the movement or direction of the platfOl1TI. -- Stephen P. Gray, City Attomey APPROVED AS TO FORM: ShelTY Bishop, City Clerk ATTEST: Gary Cochran, Mayor By: OKLAHOlvIA CITY OF PASSED AND APPROVED this 2nd day of September, 2003, with the emergency clause voted upon and approved separately. Section Two: That an emergency is hereby declared to exist for the preservation of the public peace, health, and safety by reason whereof this ordinance shall take effect immediately from and after its passage, approval, and publication. A. Every person convicted of violation of any provision of this chapter shall be punished by a fine of not more than $50.00 and shall be ordered to pay restitution should any damage or injury have resulted fi'om the act giving rise to the violation of this chapter." SECTION 15-1605 VIOLATIONS AND PENALTIES