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HomeMy WebLinkAbout2003.09.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THI OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: September 169 2003 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center 301 South Cedar Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, September 12, 2003. 1 3 Juh Stevens, Administrative Assistant I 1. Call to Order Mayor Cochran 2. Invocation Pastor Bruce McCarty, First Assembly of God 3. Flag Salute 4. Roll Call 5. Employee of the Month Presentation Mr. Ray Mr. Ray will recognize the Employee of the Month for September. I I A"e"'Jas Co C' I' OQ 1 ('0 3 doe Owasso City Council September 16, 2003 Page 2 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approval of Minutes of the September 2, 2003 Regular Meeting and the September 9, 2003 Special Meeting. Attachment #6-A B. Approval of Claims. Attachment #-6-B 7. Public Hearing Relating to Community Development Project Activities and Needs Within the City of Owasso, Oklahoma. Mr. Wiles Attachment #7 A public hearing will be held for the purpose of receiving recommendations and citizen input on Economic Development Needs within the City of Owasso for proposed CDBG Projects for National Steak and Poultry and North Star Technologies. i I Ag-da, ( w i 1,01) 1(") 1 '1", Owasso City Council September 16, 2003 Page 3 8. Consideration and Appropriate Action Relating to an Application for Funds from the Oklahoma Department of Commerce (ODOC) Community Development dock Grant Economic Development Infrastructure Funds. Mr. Wiles Attachment #7 The staff will recommend approval of Resolution #2003 -15, requesting financial assistance from the Oklahoma Department of Commerce to provide Storm Water Improvements to the existing site of National Steak and Poultry. 9. Consideration and Appropriate Action Relating to an Application for Funds from the Oklahoma Department of Commerce (ODOC) Community Development dock Grant Economic Development Infrastructure Funds. Mr. Wiles Attachment #7 The staff will recommend approval of Resolution #200316, requesting financial assistance from the Oklahoma Department of Commerce to provide infrastructure improvements to the newly acquired "Old Central" Building in order to make available new, leaseable, incubator space for NorthStar Technologies. 10. Consideration and Appropriate Action Relating to a request for Council Approval to submit an Application for Funds from the Oklahoma Department of Commerce for Improvements to National Steak and Poultry and authorize the Mayor to execute all related application documents. Mr. Wiles Attachment #7 The staff will recommend Council Approval to submit an Application for Financial Assistance for Improvements to National Steak and Poultry and authorizing the Mayor to execute all related application documents. 11 . Al'- as C11un;x`091603_d0C Owasso City Council September 16, 2003 Page 4 11. Consideration and Appropriate Action Relating to a request for Council Approval to submit an Application for Funds from the Oklahoma Department of Commerce for Improvements to the "Old Central" Building to provide available incubator space for future Economic Growth and authorize the Mayor to execute all related application documents. mn Wiles Attachment #7 The staff will recommend Council Approval to submit an Application for Financial Assistance for Improvements to the "Old Central" Building and authorizing the Mayor to execute all related application documents. 12. Consideration and Appropriate Action related to a request for Approval of an Agreement between INCOG and The City of Owasso for Administrative Services relating to the Application for Funds from the Oklahoma Department of Commerce in exchange for three percent of the Grant amount, such funds to come from the City's required cash match. Mr. Wiles Attachment #7 Staff will recommend Council Approval of the Administrative Agreement between the City of Owasso and INCOG. Owasso City Council September 16, 2003 Page 5 13. Consideration and Appropriate Action Relating to the Confirmation of Appointments to the Master Plan Steering Committee, a Committee designed to guide the Owasso Master Plan, adopted by the City Council on January 18, 2000. Mr. Wiles Attachment # 13 Staff will recommend Council Confirm the Appointments of the following persons to the Master Plan Steering Committee: 14. Consideration and Appropriate Action Relating to a request to Accept the Oklahoma Department of Commerce Small Cities Program Set-Aside Grant for Improvements relating to the Americans with Disabilities Act (ADA). Mr. Wiles Attachment #14 Staff will recommend Council Accept the Small Cities set-aside grant in the amount of $67,132.00 and authorize the Mayor to execute the Acceptance Letter and all related documents. I I Agendas Council 01) 1 "0 3 d"' Owasso City Council September 16, 2003 Page 6 15. Consideration and Appropriate Action Relating to a Request for Council Approval of Proposed Changes to the Sick Leave Bank and Incentive Policy. Ms. Dempster Attachment 9 15 Staff will recommend Council Approval of Proposed Changes in Current Sick Leave Bank and Incentive Policy, 16. Consideration and Appropriate Action Relating to a request for Council Approval of Supplemental Appropriations in the General Fund, the Cemetery Fund, and the Park Development Fund. Ms. Bishop Attachment # 16 Staff will Recommend Council Approval of Supplemental Appropriations in the General Fund for $253,121, the Cemetery Fund for $65,700 and the Park Development Fund for $150,000. 17. Consideration and Appropriate Action Relating to a Request for Council Approval of the Bencor/Owasso, L.P. Final Plat. The subject property is located in the Southwest Comer of 96th Street North and 12911 East Avenue. Mr. Cuthbertson Attachment #17 Staff will recommend Council Approval of the Bencor/Owasso, L.P. Final Plat I I Au I "las, I W) 003 Bloc Owasso City Council ,September 16, 2003 Page 7 18. Consideration and Appropriate Action Relating to a request for Council Approval of the Oklahoma rational Bank, Final Plat. The subject property is located in the Southwest Corner of 96th Street North and 129`' East Avenue, directly North of the Home Depot Store presently under construction. Mr. Cuthbertson Attachment #18 Staff will recommend Council Approval of the Oklahoma National Bank Final Plat. 19. Consideration and Appropriate Action Relating to a request for Council Approval of the Remmington Place Final Plat. The subject property is located % Mile West of North 129" East Avenue on the ,South Side of 116th Street North. Mr. Cuthbertson Attachment #19 Staff will recommend Council Approval of the Remmington Place Final Plat. 20. Consideration and Appropriate Action Relating to the Appeal of a decision of the Owasso Planning Commission of OLS 03 -10, a lot split application submitted by Capital Domes Residential Group, L.L.C. for the subject property located at 10220 North 141" East Court in the Coffee Creek Addition. Mr. Cuthbertson Attachment #20 ,Staff will recommend Council Approval of the lot split application OLS 03 -10. The lot split application was denied by the Planning Commission. 11 'A.— idas'CounciC0916o! doc Owasso City Council September 16, 2003 Page S 21. Consideration and Appropriate Action Relating to a request for Council Approval of Supplemental Appropriations for the Fire Capital Fund and the General Fund. Ms. Bishop .Attachment #21 Staff will recommend Council Approval of a supplemental appropriation in the General Fund increasing estimated interfund transfer revenues and interfund transfer expenditures by $60,000.00 and a supplemental appropriation in the Fire Capital Fund increasing estimated interfund transfer revenues and interfund transfer expenditures by $60,000.00. 22. Consideration and Appropriate Action Relating to a request for Council Approval of Payment of Interfund Transfers for the Fire Capital Fund and the General Fund. Ms. Bishop Attachment #21 Staff will recommend Council Authorize the payment of a $60,000.00 transfer from the General Fund to the Fire Capital Fund and authorize the payment of a $60,000.00 transfer from the Fire Capital Fund to the General Fund when the fund balance in the Fire Capital Fund exceeds $60,000.00. 23. Consideration and Appropriate Action Relating to a request for Council Approval of the Purchase of a New Fire Truck. Mr. Fisher Attachment #23 Staff will recommend Council Approval of the purchase of a New Fire Truck in the amount of $210,000.00. F1 A 2,ndarR,uncd,091605 doc Owasso City Council September 16, 2003 Page 9 24. Consideration and Appropriate Action Relating to the approval of Change Order No. I and Final Acceptance and Authorization of Final Payment for the FY 0203 Street Repair Projects. Mr. Carr Attachment #24 Staff will recommend Council Approval of Change Order No.1 in the amount of $4,382.56 as well as Acceptance of the FY 0203 Street Repair Projects and Authorization for Final Payment to Magnum Construction, Inc. in the amount of $5,672.83. 25, Consideration and Appropriate Action Relating to a request for Council Approval of a Contract for Fairways Drainage Improvements. Mr. Carr Attachment #25 Staff will recommend Council Award the bid for the Fairways Drainage Improvements to Morton Excavating of Coweta, Oklahoma in the amount of $158,714.30. 26. Consideration and Appropriate Action Relating to a request for Council Acceptance of the FY 2001 CDBG Sidewalk Rehabilitation Improvements and Approval of Final Payment. Mr. Carr Attachment #26 Staff will recommend Council Acceptance of the FY 2001 CDBG Sidewalk Rehabilitation Improvements and Approval of final payment to Horizon Construction Company in the amount of $13,111.50. I I Au"I'la, ( n' it 09 10(11 '1", Owasso City Council September 16, 2003 Page 10 27, Consideration and Appropriate Action Relating to a request for Council Acceptance of Street and Stormwater Drainage System Improvements for Phase I of the Garrett Creek Addition. Mr. Carr Attachment #27 Staff will recommend Council Acceptance of Streets and Stormwater Drainage Improvements for Phase I of the Garrett Creek Addition, 28. Consideration and Appropriate Action Relating to a request for Council Acceptance of Street and Stormwater Drainage System Improvements for the New Brunswick Addition. Mr. Carr Attachment #28 Staff will recommend Council Acceptance of the Streets and Stormwater Drainage System Improvements in the New Brunswick Addition. 29. Consideration and Appropriate Action Relating to Ratification of a Contract Relating to Real Estate Acquisition From Wayne and Donna Alberty, Approval of Settlement and Authorization for Payment of Settlement Monies. Mr. Ray Attachment #29 Staff will recommend Council Approve to Ratify the Real Estate Acquisition from Wayne and Donna Alberty, Approve the Settlement, and Authorize Payment of Settlement Monies. I I \'C"das ("n cii 01) 1601 d", Owasso City Council September 16, 2003 Page 11 30. Consideration and Appropriate Action Relating to Acquisition of Real Property from the FFA Alumni Association, Approval of Contract, and Authorization of Payment Compensation. Mr. Ray Attachment 9-30 Staff will recommend Council Approve to Ratify the Real Estate Acquisition from the Owasso FFA Alumni Association, Approve the Settlement Amount, and Authorize Payment of the Settlement Amount of $100,000.00 on Completion of the Title Curative Activity of the FFA and its Predecessor in Title, Owasso Public Schools. 31. Report from City Manager. 32. Report from City Attorney. 33. Report from City Councilors. 34. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11 Aecn Ins Co,,-ii 09[(,01 d- Owasso City Council September 16, 2003 Page 12 35. Adjournment li -lecudos Council 0�B03.�ioc OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 2, 2003 The Owasso City Council met in regular session on Tuesday, September 2, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and .agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, August 29, 2001 ITEM I. CALL TO ORDER Mayor Cochran called the meeting to order at 6:35 p.m. The invocation was offered by Rickey Hayes, Director of Economic Development. ITEM 3. FLAG SALUTE Councilor Cataudella led the flag salute. STAFF Rodney J. Ray, City Manager Stephen Gray, City Attorney A quorum was declared present. ITEM 5. EMPLOYEE OF THE MONTH PRESENTATION On Mr. Ray's request, the Employee of the Month Presentation will be re- scheduled for next council meeting. Ms. Kimball moved, seconded by Mr. Cataudella, to approve the Consent Agenda with claims totaling $152,914.23 and payroll claims totaling $214,817.15. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. Mr. Ray presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve Ordinance No. 766. IN Owasso City Council September 2, 2003 YEA: Kimball, Thoendel, Cataudella, Helm, Cochran NAY: None Motion carried 5-0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE QUEST FOP® COUNCIL APPROVAL, OF RESOLUTION NO. 2003-14. Mr. Ray presented the item. Mr. Helm moved, seconded by Mr. Cataudella, to adopt Resolution No. 2003-14, a resolution establishing an amendatory procedure for amending priority determinations previously made by the City Council as relates to utilization of the proceeds of the excise tax levied by Ordinance No. 763. YEA: Helm, Thoendel, Cataudella, Kimball, Cochran NAY: None Motion carried 5-0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF SANITARY SEWER SYSTEM IMPROVEMENTS FOR PHASE I OF GARRETT CREEK. Ms. Stagg presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, for Council acceptance of the Garrett Creek (Phase 1) Sanitary Sewer System. YEA: Thoendel, Cataudella, Kimball, Cochran NAY: Helm Motion carried 4-1. ITETT,1 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO REQUEST FOR CITY COUNCIL ACCEPTANCE OF WATER AND SANITARY SEWER IMPROVEMENTS FOR THE NEW BRUNSWICK ADDITION. The item was presented by Ms. Stagg. Ms. Kimball moved, seconded by Mr. Helm, for Council acceptance of the New Brunswick Water and Sanitary Sewer Systems, YEA: Helm, Thoendel, Cataudella, Kimball, Cochran NAY: None Motion carried 5-0. 3 Owasso City Council September 2, 2003 ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO T AWARD OF THE OWASSO SKATE PARK PROJECT TO MIRAC RECREATION OF BIXBY, OKLAHOMA IN THE AMOUNT OF $82,000.00. 1 Mr. Warren presented the item, Mr. Cataudella moved, seconded by Ms. Kimball, to award the contract for Skate Park Equipment and installation to Miracle Recreation of Bixby, Oklahoma, in an amount not to exceed $82,000,00. YEA: Helm, Thoendel, Cataudella, Kimball, Cochran NAY: None Motion carried 5-0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING T410 ORDINANCE NO. 6 ORDINANCE ESTABLISHING NE REGULATIONS WHICH WOULD PROHIBIT THE USE OF' SKAT EQUIPMENT ON PRIVATE PROPERTY WITH PUBLIC ACCESS. r] Mr. Yancey presented the item. Ms. Kimball moved, seconded by Mr. Thoendel, for Council adoption of Ordinance No. 765. YEA: Helm, Thoendel, Cataudella, Kimball, Cochran NAY: None Before Mr. Ray began his report, Mayor Cochran acknowledged Lance Preston, who wanted to address the Council regarding Item 13 and was not recognized at that time. Mr. Preston asked for clarification on what properties were covered under Ordinance No. 765 and what paperwork needed to be filed with Police Dept. It was stated that all skateboarding on personal property was prohibited by default and individual filing was not necessary. Mr. Rooney introduced Gerald Cawvey and Ron Hollars, owners of the Owasso Copier Service Center, and thanked them for their donation of equipment to the City of Owasso. Mr. Ray introduced Jim Perry, the new editor of the Owasso Reporter. Mr. Ray reported the loss of a City refuse truck this weekend due to an electrical fire. Mr. Carr reported that Staff was able to salvage parts from the burned vehicle and acknowledged the ingenuity of the Support Services Staff in this endeavor. 4 Owasso City Council September 2, 2003 Mr. Ray announced the Neighborhood Meetings will resume this Thursday night at Owasso Schools Administration Building. ITEM 15. REPORT FROM CITY ATTORNEY None ITEM 16. REPORT FROM CITY COUNCILORS Mr. Helm commented that he hoped the City had expressed their desire to provide water services for Phase 11 of Garrett Park, and was assured that had been done. Ms. Kimball acknowledged Tammy McCall and David Warren for their hard work in the Clark in the Park presentation Mr. Helm moved, seconded by Mr. Thoendel, to adjourn. YEA: Kimball, Helm, Thoendel, Cataudella, Cochran NAY: None Motion carried 5 ®0 and the meeting was adjourned at 7:34 p.m. Pat Fry, Minute Clerk I Gary Cochran, Mayor CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 9/6/03 Department OvertimQ Expenses General Government '0.00 6! Engineering 0.00 9,800.66 Support Services 0.00 5,481.19 130.91 6,995.71 Fire 44 . 6,re -y of Fur of .Toial _ . 3 $ ;37Q 99 '...: $225;099 15 03111111191101 IOl Ambulance nd Emergencv 911 Fund OWASSO CITE' COUNCIL MINUTES OF SPECIAL MEETING Tuesday, September 9, 2003 The Owasso City Council met in a special meeting on Tuesday, September 9, 2003 in the Main Conference Room at Owasso City Fall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4 :00 p.m. on Friday, September 5, 2003. ITEM 1: CALL TO ORDER, Mayor Cochran called the meeting to order at 6 :07 p.m. A quorum was declared present. Ms. Dempster presented proposed changes to the Employee Sick Leave Bank and Incentive Program. The staff will be recommending the changes at the regular Council meeting on September 16, 2003. . Mr. Fisher discussed the recently completed bid process and reviewed the bids submitted. Ms. Bishop reviewed the financial arrangements regarding the purchase. This item will be placed on the September 16, 2003 City Council agenda for action. ITEM 4: DISCUSSION RELATING TO PLANNING ITEMS Mr. Cuthbertson reviewed the planning items that would be contained on the September 16, 2003 City Council agenda. Those items included final plats for Bencor /Owasso, Oklahoma National Bank, Remington Place as well as an appeal of denied lot split at 10220 N 141" E Avenue. All four items will be contained on the September 16, 2003 Council agenda for action. Owasso City Council September 9, 2003 ITEM 5: DISCUSSION RELATING TO THE NSP/CDBG AND NORTHSTAR BUSINESS INCUBATOR GRANTS Mr. Wiles presented the information regarding the CDBG grant to expand parking facilities at National Steak and Poultry, as well as grant information relating to the establishment of the incubator program to be utilized by Northstar Technologies. Several action items for both of the above items will be contained on the September 16, 2003 Council agenda. ITEM 6: DISCUSSION RELATING TO THE MASTER PLAN STEERING COMMITTEE Mr. Wiles reviewed the need for the Mayor to appoint members to the Steering Committee in order for the final process of the Master Plan update to begin. Mr. Wiles reviewed names of individuals that expressed interest in serving on the committee. This item is also on the next regular meeting agenda of the Council. ITEM 7: DISCUSSION RELATING TO THE FAIRWAYS DRAINAGE IMPROVEMENT PROJECT BIDS Mr. Carr reviewed that the bids for this project had just been opened that afternoon. He explained that bids and references would be reviewed for compliance and a recommendation on this item would be presented at the next regular meeting. ITEM 8: DISCUSSION RELATING TO THE PURCHASE OF A REFUSE VEHICLE Mr. Carr explained that on August 30, 2003 a refuse vehicle was destroyed due to a fire. He explained that Crane Carrier, the company that the City had last purchased a vehicle from in 2002, had a similar vehicle with a larger capacity and only 1,200 miles on it that it would sell to the City at the same cost as 2002 bid. In order to do so, the Council would need to declare an emergency so that the purchase could be made. Replacement of the vehicle, and its importance to the successful operations were also discussed. This item will be included on the agenda at the next regular meeting of the City Council. ITEM 9: DISCUSSION RELATING TO CARRY OVER BUDGET REQUESTS Ms. Bishop explained the Carry Over Budget Request Program and this year's requests. It was explained that this was a necessity only carry over and there were no carry over for items that were not included in either the FY 2002-03 or FY 200304 budget. All requests will be included on the September 16, 2003 Council agenda. Owasso City Council September 9, 2003 ITEM 10: REPORT FROM CITY MANAGER, A. Bond Election Neighborhood Meeting Calendar and Locations B. Alberty Right-of-Way Acquisition Update C. Block Parties D. Financial Reports E. Policy on Opening Yard Waste Area After Storms F. August Building Permit Information Mr. Ray provided an update on the Albeity right-of-way issue, and discussed the policy on yard waste and the permit information. Mr. Rooney discussed the Election neighborhood meetings and the Block Party program. Ms. Bishop presented the Financial Reports. Other miscellaneous updates and briefings occurred. ITEM 7: ADJOURNMENT, Vice Mayor Kimball moved, seconded by Councilor Cataudella, to adjourn. Motion carried 5-0, and the meeting was adjourned at 9:55 p.m. Gary Cochran, Mayor MT OF OWASSO VENDOR DESCRIPIDIN AMOUNT TREASURER PETTY CASH DEPOSIT REFUND 20.00 TREASURER PETTY CASH DEPOSIT REFUND 50.00 TREASURER PETTY CASH DEPOSIT REFUND 50.00 REFUND TOTAL BAILEY, MATT BAILIFF DUTIES 240.00 MUNICIPAL COURT DEPT TOTAL STAFFKdARK TEMP STAFFING 928.00 TREASURER PETTY CASH CITY MGR EXPENSES 18.00 CARD CENTER SUPPLIES 53.03 OFFICE DEPOT OFFICE SUPPLIES 3141 UVVAS8{>REPORTER SUBSCRIPTION RENEWAL 20.85 CARD CENTER REFERENCE MATERIALS 130.70 FUELMAN FUEL 74.80 ALL COPY SUPPLIES PRINTER REPAIR 225.00 TREASURER PETTY CASH STAFF TRAINING 32.27 R|DGVVAYG C|PK4ATER|ALS 382.00 R|DGVVAYS POSTER MOUNTING 25.00 TREASURER PETTY CASH EK8PRECOQN|T[ON 16.13 VIDEO REVOLUTIONS INC AUDIO EQUIPMENT 845.05 OFFICE DEPOT OFFICE SUPPLIES 35.04 MANAGERIAL DEPT TOTAL ALL COPY SUPPLIES PRINTER REPAIR 75.00 FINANCE DEPT TOTAL OFFICE DEPOT OFFICE SUPPLIES 24.34 LANDMARK BUSINESS SYSTEMS INC OFFICE SUPPLIES 57.53 XPEDX COPY PAPER 227.50 EXECUTIVE COFFEE SERVICES SUPPLIES 101J8 C|NTASCORPORAT|ON MAT SERVICES 27.90 &4CAFEE&TAFT ATTORNEY FEES 150.24 CATES, RONALD D RIGHT-OF-WAY ACQUISITION 2.010.00 |NCOG ADK8|N0ERV|CES 190.08 GRAY, STEPHEN P.PC ATTORNEY ATLAW LEGAL SERVICES 2.504.05 TULSA COUNTY ELECTION BOARD SECRET ELECT|ONEXP 2.770.28 AMERICAN WASTE CONTROL INC REFUSE SERVICE 114.00 OKLAHOMA NATURAL GAS 08/03 USE 124.17 AEFYPGO 08/03 USE 3.976.02 WORLD PUBLISHING COMPANY EMPLOYMENT ADS 82.72 NEIGHBOR NEWSPAPER LEGAL NOTICES 281.60 DAILY AND SUNDAY DKLACLASSIFIED EMPLOYMENT ADS 43.18 NEIGHBOR NEWSPAPER EMPLOYMENT ADS 1425 CARD CENTER E8AYFEES 47.92 RESERVE ACCOUNT POSTAGE 2.000.00 CHARACTER FIRST! MONTHLY BULLETINS 347.40 VENDOR AMOUNZ CHARACTER FIRST! TRAINING MATERIALS 151.17 OFFICE DEPOT OFFICE SUPPLIES 11.04 INTEGRITY FOCUS CONSULTING 3.250.00 CHARACTER FIRST! MONTHLY BULLETINS 280.00 TULSA COUNTY CLERK FILING FEES 78.00 GENERAL GOVERNMENT DEPT TOTAL CITY MAP SERVICE PLAT MAPS 13.75 CITY GARAGE CITY OFOWAS8O VEH|CLEK4A|NT 41.13 FUELMAN FUEL 218J5 BURR KANNADY MILEAGE-AUGUST 48.88 BURR KANNADY |N8PECT|ON8ERV|CES`AUGUST 420.00 TULSA COUNTY MIS DIAL UPSERVICE 40.00 AT&T WIRELESS SERVICES PHONE USE-WILES 29.00 METROCALL.|NC 08/03 USE 28.01 TREASURER PETTY CASH MILEAGE-CUTHBERTSDN 20.10 COMMUNITY DEVELOPMENT DEPT TOTAL 881.35 CITY GARAGE CITY 0FOVVASSO � VEH|CLEMA|NT 280.97 FUELK8AN FUEL 125.92 R|OGVVAYS PRINTING SUPPLIES 275.45 NATIONAL POWER WASH VEHICLE WASHING 15.00 yNETR0CALL.|NC 08/03 USE 1421 ENGINEERING DEPT TOTAL 700.55 RADIO SHACK MICROPHONE/BATTERY 22.98 OFFICE DEPOT BATTERIES 14.50 ON8RAVDCOk8MUN|CAT|ONS SYSTEM REPAIRS 356.25 |NF|NETE TECHNOLOGY SOLUTIONS SYSTEM TROUBLESHOOTING/TEST 712.50 METR0CALL.|NC 08/03 USE 7.12 OFFICE DEPOT NETWORK/VIDEO CARDS/MB RAM 219.22 INFORMATION SYSTEMS DEPT TOTAL 1'332.83 OFFICE DEPOT OFFICE SUPPLIES 5.09 RADIO SHACK REPA|R/K8A/NTSUPPL|E8 15.02 L0VVES COMPANIES INC REPA|R/K4A|NTSUPPL|ES 37.63 8AMSCLUB SUPPLIES 66J4 MURPHY SANITARY SUPPLY CARPET SHAMPOO 104.20 OFFICE DEPOT OFFICE SUPPLIES 06.35 UN|F|R8TCORPORAT|ON UNIFORM RENTAL 31.48 GELLCO SAFETY SHOES SAFETY BOOTS 260.00 CITY GARAGE CITY OFOVVASSO VEH|CLEK8A|NT 11025 FUEL&1AN FUEL 354.10 SAMS CLUB REPA|R/k8A|NTSUPPL|ES 89.72 LOVVE8 COMPANIES INC REPA|R/MA|NTSUPPL|ES 234.71 SCH|NDLER ELEVATOR INC QUARTERLY CONTRACT 450.00 FUELMAN FUEL 34424 METROCALL.|NC 08/03 USE 7.12 EQUIPMENT ONE INC EQUIP RENTAL 17.00 US CELLULAR CELL PHONE USE 20.30 VENDOR D_E_S_QRI2DON AMQU N [ AT&T WIRELESS SERVICES PHONE USE 5119 SUPPORT SERVICES DEPT TOTAL 4201.54 AEP/PSO 08/03 USE 1520 CEMETERY DEPT TOTAL ------- 15.20 CARTER EXCAVATING INC RAYDLA CHANNEL EXCAVATING 5/2O03 3.150.00 CARTER EXCAVATING INC RAYOLA CHANNEL. SOD WORK 8.900.00 ATK|NS AMERICAS INC ENGINEERING 8yS'1STBAPT/K8C&1ART|N 5.113.00 ATK|NS AMERICAS INC ENG SVS-BAILEY RANCH/FA|RVVAYS 11.485.00 CAPITAL PROJECTS DEPT TOTAL OVVASS0 FOP LODGE LEGAL DEFENSE 402.50 ONYX CORPORATION TONER CARTRIDGES 393.45 OFFICE DEPOT OFFICE SUPPLIES 248.05 WAL-MART COMMUN|TY PHONEACQCARD 1272 LYNN PEAVEY CO EVIDENCE COLLECTION SUPPLIES 190.35 SAMOCLUB SUPPLIES 82.50 REASURS FILM PROCESSING 57.40 PATROLTECHNOLOGY UNIFORM GEAR 19.10 VVAL-MART COK4K4UN/TY K8A|NTSUPPL|ES 4.88 CITY GARAGE CITY OFOWAS80 VEHICLE K8A|NT 4.839.00 FUELKXAN FUEL 3.477.68 HOWARD STAMPER RETAINER 150.00 END OF TRAIL ARMORY, INC GUN REPLACEMENT PARTS 40.00 CITY GARAGE CITY OFDVVASSO VEH/CLEK4A|NT 46.08 EIS COMMUNICATIONS MONITOR CABLE 80.00 OKLAHOMA NATURAL GAS 08/03 USE 04.81 AEP/PSO 08/03 USE 2.537.73 YALE CLEANERS UNIFORM CLEANING 1.545.80 METROCALL.|NC 08/03 USE 234.55 DONGS AMMUNITION 131.90 BESTVVESTERN-CH}CKA8HA LODGING-DEARMOND 00.00 DAVID ANEVVMAN INSIDE THE TAPE INVESTIGATION TRAINING 420.00 CITY 0F BROKEN ARROW SVVATTRA|N|NG 2.000.00 BEST WESTERN AT HENSLEY'S LODG|NG'YOUNT 52.75 OKLAHOMA POLICE SUPPLY AMMUNITION 2.004.50 REAGORG RESERVE GRADUATION 39.16 TOVVNSEND.TRACY PER0EK4-TOVVNSEND 441.00 TREASURER PETTY CASH TRAVEL-DEARMOND 21J5 CARD CENTER LODGING-S.DEARM0NO 390.00 POLICE DEPT TOTAL -------' _-'-_..._ VVALMARTCDK4MUN|TY PR}SONERK8E4LS/FAPEG 100.99 DEPT OF PUBLIC SAFETY A OLETS RENTAL 350.00 K8ETROCALL. INC 0803 USE 7.00 POLICE COMMUNICATIONS DEPT TOTAL ---- HILLS PET NUTRITION, INC SHELTER SUPPLIES 42.75 8AM8CLUB SUPPLIES 28.56 MENDOR DESCRIPTION AMUQ-UNT HILLS PET NUTRITION, INC SHELTER SUPPLIES 77.50 CITY GARAGE CITY OFOWASGO VEH|CLEMA|NT 55777 FUELMAN FUEL 75.58 AEP/PSO 08/03 USE 295.35 K8ETRC)CALL.|NC 08/03 USE 13.08 HOLIDAY INN-NORMAN LODGING-H0PK|NS 220.00 NATIONAL ANIMAL CONTROL MEMBERSHIP-HDpK|NGU0|CE 70.00 ANIMAL CONTROL DEPT TOTAL WEAR GUARD WINTER COATS 759A8 CROW BURL|NGAME REPA|R/K8A|NTSUPPL|ES 222.35 CHIEF FIRE &SAFETY REPAIR PARTS 211.80 CITY GARAGE CITY OFOWA8SO VEH|CLEMA|NT 1.109.12 FUELMAN FUEL 1.100.89 OKLAHOMA NATURAL GAS 08/03 USE 200.45 AEP/PSO 08/03 USE 1.328.75 DSTRANDERS FURNITURE &APPLIANCE DISHWASHER REPAIR 299.31 AT&T WIRELESS SERVICES PHONE USE-CHIEF 100.97 METROCALL.|NC 08/03 USE 928 UVVASSO FITNESS ZONE, INC EQUIPMENT USE 270.00 DAN SALTS PER DIEM 70.00 INTERNATIONAL ASSOC OF FIRE CHIEFS MEMBERSHIP-FISHER 175.00 FIRE DEPT TOTAL �_ OFFICE DEPOT OFFICE SUPPLIES 130.22 TREASURER PETTY CASH EOC&4EET|NG 45.00 AEP/PSO 08/03 USE 63.81 EMERGENCY PREPAREDNESS DEPT TOTAL 239j3' GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 20.61 MILL CREEK LUMBER &SUPPLY REPA|R/KXA|NT8UPPL|ES 179.88 BROWN FARMS SOD SOD 00.80 MAXWELL SUPPLY OFTULSA REPA|R/K8A|NTSUPPL|ES 340.50 FARM PLAN REPA|R/K4A|NTSUPPL/ES 123.08 FARM PLAN REPA|R/MA|NTSUPPL|ES 13.88 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 103.89 UN|F|RSTCORP0R/A[/ON UNIFORM RENTALS 83.84 A,1 FENCE INC S|GNPOSTO/CAPS 2.702.50 CITY GARAGE CITY C)FOWAS8O VEH|CLEKXA/NT 1.341.79 FUELMAN FUEL 712.00 FARM PLAN REPNR/K0A|NTSUPPL|ES 30.50 AEP/PSO 08/03 USE 851.05 AEP/PSO STREET LIGHTING 3.897.78 NATIONAL POWER WASH VEHICLE WASHING 25.00 K8ETROCALL.|NC 08/03 USE 56.80 STREETS DEPT TOTAL --------' 1-'-1_-- LOVVES COMPANIES INC MA|NTGUPPL|ES 3118 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 42.93 CITY GARAGE CITY OFOVVAS8O VEH|CLEKXA|NT 041.55 VEND R MCRIPTION MOUNT FUELMAN FUEL 223.62 JO L.YNDA MYERS RESTROOM CLEANING 225.00 LELAND BARTEL DBA CLIP- N-SNIP ELM CREEK/RAYOLA PARK MOWING 1,200.00 OKLAHOMA NATURAL GAS 08/03 USE 141.85 AEP /PSO 08/03 USE 662.75 METROCALL, INC 08/03 USE 28.48 ALBERTSONS GROCERIES 51.75 ON -SITE SERVICES PORTABLE TOILET RENTAL 125.00 TREASURER PETTY CASH PARKS DEPT TOTAL -- 3,374v11 CHARACTER FIRST! MONTHLY BULLETINS 70.00 OFFICE DEPOT OFFICE SUPPLIES 135.04 ALBERTSONS MAINT SUPPLIES 54.10 OKLAHOMA NATURAL GAS 08/03 USE 82.44 AEP /PSO 08/03 USE 2,055.28 AT &T WIRELESS SERVICES PHONE USE 10.00 HOUSEHOLD BANK FSB CAMERA/CASE /BATTERY 674.15 OFFICE DEPOT EQUIPMENT 664.95 COMMUNITY CENTER DEPT TOTAL 3,745,96 OKLAHOMA NATURAL GAS 08/03 USE 17.02 AEP /PSO 08/03 USE 231.38 HISTORICAL MUSEUM TOTAL 248.40 TREASURER PETTY CASH OFFICE SUPPLIES 31.19 FUELMAN FUEL 36.47 HARVARD BUSINESS SUBSCRIPTION SUBSCRIPTION 118.00 FEDEX POSTAGE 36.73 ECONOMIC DEVELOPMENT DEPT TOTAL 222.39 GENERAL FUND TOTAL -163, 8 2-5 Zi MEDICAL COMPLIANCE SPECIALITY INC BIO -WASTE DISPOSAL 37.00 PACE PRODUCTS OF TULSA INC AMBULANCE SUPPLIES 185.23 ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 867.14 PSI PHARMACEUTICAL SYSTEMS AMBULANCE SUPPLIES 132.08 CROW BURLINGAME REPAIR/MAINT SUPPLIES 43.50 GALLES JEFFERY DO. WORKMANS COMP EMS AUDITS 250.00 OK STATE DEPT OF HEALTH EMERGENCY LICENSE - TAYLOR 150.00 AT &T WIRELESS SERVICES PHONE USE - OTHERS 92.13 TREASURER PETTY CASH EXAM FEE - SMITH /ATWELL 300.00 TREASURER PETTY CASH MILEAGE - ATWELL 175.68 TREASURER PETTY CASH PER DIEM - ATWELL 182.00 AMBULANCE SERVICE FUND TOTAL 2,414.76 TOTAL RADIO INC MAINT CONTRACT 675.00 SOUTHWESTERN BELL E -911 1,946.62 E -911 FUND TOTAL 2,621.62 AMERISOURCE FUNDING, INC. INSTALL FENCE 05/20/03 52,560.00 VENDOR CEMETERY CARE FUND TOTAL ---6-2,560.00 OFFICE DEPOT BATTERY BACK-UP/PORT/MODEM 190/41 CH2M HILL INC 78STN-98STN(02002) 81/499.00 ATK|NS AMERICAS INC SERVICE AGREEMENTS 020U2 1744000 CAPITAL IMPROVEMENTS FUND TOTAL INTERNAL REVENUE SERVICE ARBITRAGE REBATE 8873208 BOND PROJECTS FUND TOTAL UN|F|RSTCURPORAT|ON UNIFORM RENTAL 97.88 FUELK8A0 FUEL 33.09 UNITED ENGINE INC REPAIR PARTS 428.31 VVVVGRA|NGERINC REPAIR PARTS 111.29 MOTOROLA, INC RADIO BATTERIES 28132 WILLIAMS REFUSE EQUIPMENT CQINC REPAIR PARTS 381.03 AMERICAN HOSE &SUPPLY REPAIR PARTS 47.25 MILL GREEK LUMBER &SUPPLY REPAIR PARTS 23.83 CLASSIC CHEVROLET REPAIR PARTS 188.03 FORD OFTULSA REPAIR PARTS 208.08 OKLAHOMA NATURAL GAS 08/03 USE 35.02 AEP/PSO 08/03 USE 520.48 PHOENIX RECYCLING OIL DISPOSAL 55.00 &1ETRDCALL.|NC 08/03 USE 1424 US CELLULAR CELL PHONE USE 28.31 B&M TIRE CENTER INC TIRE REPAIR 201.00 RON'S WHEEL ALIGNMENT WHEEL ALIGNMENT 120.00 CITY GARAGE FUND TOTAL UNITED SAFETY & CLAIMS INC THIRD PARTY ADK4/N 1'417.07 PPO8OLUT|ONG MEDICAL REVIEW FEES 20.98 TREASURER PETTY CASH P00131 75.00 TULSA BONE & JOINT ASSOC T08242 34.08 ST JOHN MEDICAL CENTER B00203 8.88320 ST JOHN MEDICAL CENTER B06203 8.167.50 CENTRAL STATES ORTHOPEDIC S07083 122.10 CENTRAL STATES ORTHOPEDIC 307003 51.12 EASTERN OK ORTHOPEDIC CENTER Y00133 41.08 EMERGENCY CARE INC H05073 218.50 CONCENTRA J05133 31.50 EASTERN DK ORTHOPEDIC CENTER Y08133 410.05 OMN| MEDICAL GROUP, INC B00203 568.74 THIRD PARTY SOLUTIONS H07113 107.03 K4R| SPECIALISTS OFTULSA /N11070 907.77 EMERGENCY PHYSICIANS VV|NN.MID J05133 92.05 VYDRKK1ED OCCUPATIONAL HEALTH T04103 74.84 HEALTH3UUTH HOLDINGS INC 800203 141.54 HEALTHS0UTH HOLDINGS INC B00203 365.33 HEALTH30UTH HOLDINGS INC S07003 80.10 URGENT CARE OF GREEN COUNTRY H07203 135.06 MEN - R McR'MM AM®UNT URGENT CARE OF GREEN COUNTRY 007163 85.20 URGENT CARE OF GREEN COUNTRY P07243 137.46 MAYS (DRUG T08043 84.94 OK TAX COMMISSION SPECIAL TAX UNIT PO9131 SETTLEMENT 106.89 PARSLEY, RICHARD AND HIS ATTORNEY SETTLEMENT PO9131 3,886.80 WORKERS COMP FUND TOTAL --24,317.62 GRAND TOTAL -5 TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVA LOPMENT DIRECTOR SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT NATIONAL STE AK AND POULTRY, NORTHSTAR TECHNOLOGIES ATE® September 10, 2003 The funds would be in the form of Community Development Block Grants, or CDBG. INCOG would administer the grants. To initiate the process of acquiring the funds, it is necessary to take four steps for each of the two grant applications. First, the City of Owasso must enter into an agreement with 1NCOG to administer the grants throughout the process. Second, the City must hold a CDBG Community Development Needs Hearing for the projects, allowing citizens to voice any opinions they might have. Then, the City must approve a resolution requesting assistance from the Oklahoma Department of Commerce. Finally, the City must approve the grant applications and authorize the Mayor to sign all related documents. BACKGROUND: The purpose of the public hearing will be to receive recommendations and any citizen input on economic development needs within the City of Owasso for proposed grant projects for National Steak and poultry and NorthStar Technologies. RECOMMENDATION: The public hearing must be held to satisfy the requirements of the CDBG program„ No action is required for the public hearing. Resolution of The proposed -d u. of r provide storm water improvements to the • site location of National Steak and Poultry. Further, the resolution affirms that the City will abide by an federal a, state rules attached to the CDBG program. The staff recommends that the Council approve Resolution 2003 -15. Resolution 2003 ®16 requests ODOC to assist the City of Owasso with the NorthStar Technologies project. The proposed use of funds will be to provide new, leasable, incubator space for NorthStar. Further, the resolution affirms that the City will abide by all federal and state rules attached to the CDBG program, The staff recommends that the Council approve Resolution 200316. -MR!''IFE7% N11111, [WE T ffn 1, ; ME 10 M I 1 - In order to receive grant funds for the NSP storm water improvements project, the Council must approve the submittal of a CDBG-EDIF application to the Oklahoma Department of Commerce and authorize the Mayor to sign related application docurnents. RECOMMENDA:rION: The staff recommends that the Council approve the submittal of a CDBG-EDIF application to ODOC and authorize the Mayor to sign related application documents. [WilammijjIM5 ml MR, 1;lliiiiiiil� 1 11 lillpir In order to receive grant funds for the NorthStar incubator project, the Council must approve the submittal of a CDC -EDIF application to the Oklahoma Department of Commerce and authorize the Mayor to sign related application documents. The staff recommends that the Council approve the subn-fittal of a CDBG-EDIF application to ODOC and authorize the Mayor to sign related application documents. Additionally, an administrative agreement needs to be executed to provide for the administration of the projects. Historically, INCOG has administered Owasso's CDBG grants and provided technical assistance as a liaison between the City and the Department of Commerce. The administrative agreement pledges three percent of the grant amount to INCOG for its services, such funds to come from the City's required cash match. The staff recommends that the City Council approve the agreement for CDBG-EDIF administrative services. 1. Public Hearing Notice 2. Resolution No. 2003-15 for the National Steak and Poultry project 3, Resolution No. 2003-16 for the NorthStar Technologies incubator project 4, Correspondence from INC OG dated September 4, 2003 5e Agreement for CDBG-EDIF Admiiistrative Sei vices The City of Owasso is considering applying to the Oklahoma Department of Commerce's Community Development Block Grant Economic Development Financing Program, for funding assistance. The State of Oklahoma has funds available to units of local government to undertake viable economic development activities that primarily benefit persons defined as low and moderate income. According to the Oklahoma Department of Commerce's income guidelines, the project will benefit at least 510 low and moderate- income residents. The purpose of this public hearing is to enable comments on the specific project activities that are proposed and to provide a clear explanation of the probable impacts on the Owasso area and its residents should the project be funded° More specific details regarding eligible activities and program requirements will be provided at a public hearing which will be held in the Owasso City Council Meeting Room at the Community Center at 301 South Cedar, on September 16, 2003 at 6030 p.m. Posted:, NOW THEREFORE, BE IT RE SOLVED by the Owasso City Council that the City of Owasso desires to obtain assistance in community development and hereby requests the Oklahoma Department of Commerce to provide assistance under the policies, regulations and procedures applicable to local communities in Oklahoma. ADOPTED this 16th day of September 2003, at a regularly scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. See. 301 et seq. Attest: Clerk Mayor g� x WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as amended, authorized the Secretary of Dousing and Urban Development, as representative of the United States of America, to grant to the State of Oklahoma funds and administrative responsibility for the "Small Cities Community Development Block Orant99 program; and WHEREAS, the City of Owasso is a local unit of general purpose government and has provided opportunity for input by residents in determining and prioritizing community development needs; and WHEREAS, the statement of community development needs pertaining to the NorthStar Technologies Economic Development Infrastructure Project is attached to this resolution, NOW THEREFORE, BE IT RESOLVED by the Owasso City Council that the City of Owasso desires to obtain assistance in community development and hereby requests the Oklahoma Department of • to provide assistance under policies, -, • and procedures p ,: to local communities Oklahoma. ADOPTED this 16`" day of September 2003, at a regularly scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. Sec. 301 et seq. Attest: Xwq Mayor To. OWASSO MAYOR AND CITY COUNCIL From ANDY ARMSTRONG CC. ERIC WILES/RICKEY HAY ES ® 09/04/03 Re: NATIONA STEAK AND POULTRY CDBG-EDIF RESOLUTION/APPLICATION The request will be in the form of a grant similar to other CDBG-EDIF applications approved by the City REQUEST FOR ACTION: The INCOG Staff recommends that the City Council take the following actions at the September 16th City Council Meeting: Ile go- To- OWASSO MAYOR AND CITY COUNCIL Fronr ANDYARIVISTRONG CC. ERIC WILES/RICKEY HAYES Daboo 09/04/03 Reg NORTHSTAR TECHNOLOGIES, LLC, CDBG-EDIF RESOLUTION/APPLICATION INCOG is working with City Staff and NSP to develop an application for ODOC's Community Development Block Grant Economic Development Infrastructure Funds. This application will be completed and submitted to ODOC by the end of September. The proposed use of funds will be to provide new, leasable, incubator space for NorthStar. The total estimated cost of the CDBG part of the project is approximately $100,000. NorthStaris planning to expand its operations and locate in Owasso and will add a significant amount of new jobs in a two-year period. The request will be in the form of a grant similar to other CDBG-EDIF applications approved by the City REQUEST FOR ACTION: The INCOG Staff recommends that the City Council take the following acfions at the September 16th City Council Meeting: Hold a CDBG Community Development Needs Hearing for the project. Approve a Resolution requesting assistance from the Oklahoma Department of Commerce. — Approve the submittal of a CDBG-EDIF Application to the Oklahoma Department of Commerce — and authorize the Mayor to sign related applicafion documents. - ---------------- This Agreement is made and entered into by and between the Indian Nations Council of Governments, ("Consultant") and City of Owasso, ("Client") in consideration of the respective undertaking and agreements of the parties as follows: SERVICES: Consultant shall make staff available, as requested by the Client upon reasonable notice, for consultation and performance of specific tasks within the contemplation of this Agreement as requested by the Client. In the performance of professional services, the Consultant shall: A. Develop a financing strategy, identifying sources and uses of funds required to secure total financing for the project(s). B. Prepare and assemble grant and/or loan applications and submit the same to ODOC in an effort to secure total financing for the project(s). C. Upon submission, act in behalf of the Client in regard to follow up inquiries and submittal of additional information necessary to secure approval of the grant and/or loan application(s). CLIENT OBLIGATION: The Client shall make every reasonable effort to provide any information deemed necessary for the approval of the CDBG-EDIF Application by ODOC. This information shall be provided in a timely fashion to facilitate the review requirements of the Consultant and ODOC. COMPENSATION: In the event that the Client is offered a CDBG-EDIF grant and/or loan as a result of the application prepared by the Consultant, the Client agrees to compensate the Consultant for all services to be rendered under this Agreement, an amount determined according to the fee schedule set out below. CDBG GRANT/LOAN AMOUNT FEE < $100,000 3.0% $100,001 - $200,000 2.0% $200,001 - $350,000 1.25% $350,001 - $500,000 .75% Such payment shall be due at the time the Client receives an offer letter(s) from ODOC. CONFLICT OF INTEREST: Consultant covenants that it presently has no interest or shall not acquire any interest, direct or indirect, which would conflict with the performance of services required to be performed under this Agreement. TERMINATION- Either party may terminate this Agreement for any cause upon 30 days written notice to the other party, such notice specifying the effective date of termination. If the Client terminates this Agreement after the date a grant and/or loan application, which is prepared by the Consultant, is submitted to ODOC the Client shaft pay the Consultant the full amount of compensation due as determined by the fee schedule above. CHANGES IN CONTRACT AND ASSIGNABILITY: The parties agree that this written Agreement contains the entire agreement between the parties, and that it cannot be modified except by a written instrument signed by both parties. The parties agree that the terms of this Agreement are not assignable to another party without the express written consent of both parties to the Agreement. This Agreement is approved this day of 2003. "CONSULTANT" INDIAN NATIONS COUNCIL OF GOVERNMENTS Executive Director Mayor TO: THE HONORABLE CITY COUNCII, CITY OF OWASSO FROM. GARYCOCHRAN MAYOR SUBJECT- STEM. PLAN STEERING commiTTEE DATE: September 10, 2003 The Owasso Master Plan is a document representing desired future land use and transportation patterns for the physical development of the community. The Plan was adopted by the City Council on January 18, 2000. The staff is currently updating the Master Plan. �'D t 1► t' -,1 1- A-111 �Vrll "' 191011A The City has received verbal statements of willingness from several citizens to serve on the steering committee. These citizens are Mr. Page Cole, Mr, Pete Kourtis, Mr, Chuck Smith, and Dr. Dirk Thomas. Should these citizens be appointed to serve on the committee, they would join representatives from the City Council, Planning Commission, and local newspaper along with staff members. The staff recommends that the Mayor and City Council appoint the following persons to the Master Plan Steering Committee: TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASS( FROM-. ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ACCEPTANCE OF SMALL CITIES GRANT AND ADMINISTRATIVE AGREEMENT DATE: September 10, 201 LMNIst"m Additionally, an administrative agreement needs to be executed to provide for the administration of the project. Historically, INCOG has administered Owasso's CDBG grants and provided technical assistance as a liaison between the City and the Department of Commerce. The administrative agreement pledges $4,000 to WCOG for its services, such funds to come from the City's required cash match. 1 ° Cif) ®C Notification Letter 2° Instructions for acceptance of Award 3. CD G Contract with Department of Commerce 4. Agreement for Administrative Services STATE OF OKLAHOMA 900 North Stiles Avenue/ P.O. Box 26980 Dr.pmmirNT Oklahoma City, Oklahoma 73126-0980 U.S.A. 01" COMMERCE Tel: (405) 815-6552 Fax: (405) 815-5199 September 5, 2003 Michael Helm, Mayor City of Owasso 1 1 1 N. Main Owasso, OK 74055-0180 Dear Mayor Helm: Please indicate your acceptance of this offer by following the attached instruction sheet and returning the enclosed Contract, Signatory Form, Contract Certification Regarding Lobbying, and Authorization for Mailing Copies of Correspondence. Please understand that acceptance of this offer does not constitute your authority to expendfunds or make any commitments offunds relative to the project until the execution of the contract. We look forward to working with you in the coming months. Should you have any questions, please contact D. Scott Myers at 405/815-5356. KLT/jb Enclosures c: Senator Randy Brogdon Representative Tad Jones Representative Mark Liotta Representative John Smaligo Representative Joe Sweeden U.S. Senator Jim Inhofe U.S. Representative Brad Carson U.S. Representative John Sullivan 3. Contract Certification Regarding Lobbying: Federal regulations require that a "Contract Certification Regarding Lobbying" be executed on all federally funded contracts of $100,000.00 or more. If your contract is for $100,000.00 or more, this form is also enclosed and must be completed and returned. Any contractor who certifies that it is not engaged in lobbying activity and is found to have made prohibited expenditures under federal civil law will be fined not less than $10,000.00 and not more than $100,000.00 for each such expenditure. 4. Your Community Development Block Grant Contract (With Budget Attached): After signing the Signatory form, please sign and date the contract and budget. The entire contract, which consists of Part 1, Part 11 and the Budget, should be returned to us. Please ill in the rltrtes ®r� the bzctl�et9 n ®tdn� t {z� dlecccllrnes, Uzi ®� t� z °etcct�zi� t {ze contract and b yLl et° A copy of the fully executed contract will be returned to you for your files. 5. Authorization for Mailing of Correspondence: Please complete this form and return it with the other contract documents if you wish ODDC to mail a copy of all correspondence regarding this contract to your consultant. We ask that you sign all the documents described above as required and return therm to our office as soon as possible. Please be remanded that until the contract has been returned and signed by all par -ties and all applicable Release of Funds requirements have been met, funds cannot be drawn. If you have any questions, please contact Charlotte Conant at 405/815 -5331. CERTIFICATE OF AUTHORIZED SIGNATURES 1, Gary Cochran Name the chief elected or appointed official o certify that I am _.. City o Owasso Name of Organization (city/county /non - profit, etc.) (hereinafter Contractor), which contracts with the Oklahoma Department of Corrtmeree. I certify that each such contract will be signed for and on behalf of Contractor pursuant to authority granted by its governing body and within the scope of its legal powers. I certify that the persons named below as contract signatories are authorized to sign all contracts and related documents issued to Contractor by the Oklahoma Department of Commerce's Office of Community Development and that the persons named as Fiscal Signatories are authorized to sign all fiscal and record- keeping documents on behalf of Contractor. This certification is effective with the date shown below and shall remain in effect until revised or canceled by Contractor. CONTRACT SIGNATORIES (Please Select Three) Gary Cochran, IIayoY Typed Name and Title of Contract Signatory _ Signature Susan Kimball, dice Mayor Typed Name and Title of Contract Signatory Signature�� Michael Helm Councilor Typed Name and Title of Contract Signatory Signature FISCAL SIGNATORIES (Please Select Three) Rodney J. Ray, City Manager Typed Name and Title of Fiscal Signatory Signature Sherry Bishop, Finance Director Typed Name and Title of Fiscal Signatory Signature Janet Jackson, Acting City_ Treasurer Typed Name and Title of Fiscal Signatory Signature CONTRACTOR RECOGNIZES THAT IT HAS FULL RESPONSIBILITY TO GIVE THE OKLAHOMA DEPARTMENT OF COMMERCE TIMELY NOTICE OF ANY CHANGE IN THE INDIVIDUALS DESIGNATED ABOVE, OR OF ANY CHANGE OR LIMIT IN THEIR AUTHORITY, INCLUDING THE TYPE OF PROGRAM OR AMOUNT CONTRACTED FOR. STATE OF OKLAHOMA COUNTY OF Tulsa Subscribed and sworn to before me this day of ,20eQi Notary Public (or Clerk or Judge) (SEAL) MY COMMISSION EXPIRES (Signature — Chief Elected or Appointed Official) Gary Cochran, Mayor (T yped Name & Title) (Date) MY COMMISSION NUMBER (OVER FOR INSTRUCTIONS) CDBG 03 1 a I of 1 PEI #73- 6069613 CONTRACT --CDBG PART I SUMMARY AND SIGNATURES Contracting Agency: Oklahoma Department of Commerce State of Oklahoma- (ODOC) Contractor: City of Owasso Contract Title: Community Development Block Grant (CDBG) Contract Number: 10997 CDBG 03 Contract Amount: $67,132.00 Source: U.S. Department of mousing and Urban Development (HUD). Catalog of Federal Domestic Assistance (CFDA) Number 14.228. Funds from Fiscal Year 2003 Funding Period: September 5, 2003 through September 5, 2005 Submit Requisitions to: Issue Payment to: Financial Unit City of Owasso Office of Community Development 111 N. Main Oklahoma Department of Commerce Owasso, Oil 74055-0180 P.O. Box 26980 Oklahoma City, OK 731260980 Agreement Components: Part I - Summary and Signatures Part II d Terms and Conditions SIGNATURES - EXECUTION OF CONTRACT AGREEMENT The rights and obligations of the parties to this contract are subject to and governed by Part II ® Terms and Conditions. EXECUTED BY: EXECUTED BY: City of Owasso Oklahoma Department of Commerce Signature of Mayor /Chairman Vaughn Clark, Director Office of Community Development Gary Cochran, Mayor Typed Name & Title of Mayor /Chairman Date Date ATTEST: Signature Typed Name and Title (CITY SEAL) CR7�Ri11R3 PART II - TERMS AND CONDITIONS AyAII AI Ii LT OF FIrNM 1l -1of11 Payments pursuant to this contract are to be made only from monies made available to the Oklahoma Department of Commerce (ODOC) by the U.S. Department of Housing and Urban Development (HUD) for the CDBG Program for non - entitlement areas. Notwithstanding any other provisions, payments to the Contractor by ODOC are subject to the availability of such funds to ODOC as determined by federal and /or State action and /or law. ODOC may take any action necessary in accord with such determination. 2. MD11 =AJDN ATdENi7Rii= 3. a. This contract is subject to such modification as may be required by federal or State law or regulations. Any such modification may be done unilaterally by ODOC. b. This contract may be for a multi -year project and as such may be extended, renewed or otherwise amended. c, Revisions to the contract and the attached budget, which is a part of this contract, must be approved in writing in advance by ODOC. d. A waiver by ODOC of any provision of this contract must be in writing and signed by the Director of ODOC or his designee. a. ODOC will provide funding for the project up to the total amount listed in Part 1: Total Project Funding. b. ODOC shall perform monitoring to assess the Contractor's financial and program compliance and progress but said monitoring and evaluation shall not relieve the'Contractor of any obligation or duty under this contract. R► :s. R� a. The Contractor agrees to perform those duties, obligations and representations contained in its application and to be bound by the provisions of its application, all amendments thereto and all correspondence relating thereto, which were submitted to and accepted by ODOC in contemplation of this contract, said application being incorporated herein and made a part hereof by reference. Any conflict between said application, amendments and correspondence and the provisions of this contract shall be controlled by this contract. b. None of the work and services covered by this contract may be subcontracted without prior written approval of ODOC. All compensated administrative consultants engaged by the Contractor must be Certified CDBG Administrators. However, said determination by ODOC shall not relieve the Contractor of its CD13C 03 it n 2 of I I independent obligation to ensure that such persons are fully qualified. C. In no event will any subcontract or subcontractor incur obligation on the part of ODOC. d. The Contractor shall comply with all requirements of the ODOC Contractors Implementation Manual. The Manual is hereby annexed and incorporated and made a part of this contract. The Manual may be amended during the current contract year by ODOC. All amendments shall be based on changes in federal and State laws or regulations and shall be mailed to the Contractor at the address indicated in Part I of the contract. C. The Contractor shall commence actual construction or otherwise begin implementation of the funded project within two hundred seventy (270) days from the start date of the contract. L Upon notification of meetings or training sessions scheduled by ODOC, the Contractor shall ensure the attendance of any person performing services under this contract whose presence is requested. S. RMY7OY"FF. Bp;l\tliELTS. The Contractor has full responsibility for payment of Workers' Compensation insurance, unemployment insurance, social security, State and federal income tax and any other deductions required by law for its employees. 3 •r : r a. The Contractor expressly agrees to be solely responsible to ensure that the use of monies received under this contract complies with all .federal, State and local statutes, regulations and other legal authority, all as modified from time to time, that affect the use of said monies. b. The Contractor specifically certifies and assures that it will comply with applicable terms of the following statutes, regulations and executive orders and any amendments thereto: (1) Fgnal Op42aLrtnnitY, (a) Title VI of the Civil Rights Act of 1964 (42 USC § §2000d, Pt sin ), which prohibits discrimination on the basis of race, color or national origin under any program receiving federal funds. HUD regulations are at 24 CFR, Part 1; (b) Title VIII of the Civil Rights Act of 1968 (42 USC § §3600 -3620, 1988), popularly known as the Fair Housing Act; (c) Executive Order 11063 (1962) as amended by Executive Order 12259, which requires equal opportunity in housing. HUD regulations are at 24 CFR, Part 107; CDBG 03 TT-3 of 11 (d) Section 109 of the Housing and Community Development Act of 1974, which prohibits discrimination on the basis of race, color, national origin or sex in connection with funds made available pursuant to the Act. Section 109 also prohibits discrimination on the basis of age and disability as provided in; (i) Age Discrimination Act of 1975 (42 USC § §6101, rJ_mq_ State Program, Final Rule); (ii) Section 504 of Rehabilitation Act of 1973 (29 USC 794); Regulations are at 24 CFR, Part 570.601; (e) Section 3 of the Housing and Urban Development Act of 1968 (12 USC §1701u), which requires that, to the greatest extent feasible, opportunities for training and employment be provided to lower - income persons in the project area and that contracts for work in connection with the project be awarded to businesses in or owned in substantial part by residents of the project area. Regulations are at 24 CFR, Part 135; (f) Executive Order 11246 (1965), which prohibits discrimination on the basis of race, color, religion, sex or national origin and requires affirmative action in connection with federally assisted construction contracts. Regulations are at 24 CFR, Part 130 and 41 CFR, Part 60 °1; (g) Section 504 of the Rehabilitation Act of 1973, as amended, which establishes policies, goals and procedures for assuring no otherwise qualified individual with disabilities is, solely on the basis of the disability, denied benefits, subjected to discrimination or excluded from participation in any program or activity receiving federal assistance. (2) Labor 44anclards (a) Davis -Bacon Act (40 USC §276x- 276a -5), which requires payment of the prevailing wage for the locality to workers on construction contracts over $2,000. Housing rehabilitation projects of fewer than eight units are exempt. Regulations are at 29 CFR, Part 5. The Contractor further certifies that it shall include in its bidders' packages the U. S. Department of Labor Wage Determination List and a statement that the Contractor and any subcontractors must comply with these wage rates in performance of the work required; ('- (b) Copeland (Anti - Kickback) Act (18 USC §874, 40 USC § 176c), which applies to all contracts covered by Davis- Bacon and provides that workers must be paid weekly, �y ¢e rms.•.vr �� �� � J'�K5 �. d t xy' 4, �lt tifOT- .o U / it irtZ ♦ y, �q, �J' CDBG 03 II - 4 of 11 with only permissible deductions allowed. Regulations are at 29 CFR, Part 3; (c) Contract Work hours and Safety Standards Act (40 USC § §327, €,.t_secg +.), which requires overtime compensation. Regulations are at 29 CFR, Part 5; (3) Erimi munant (a) National Environmental Policy Act of 1969 (42 USC § §4231, ) (NEPA), and other provisions of law that further the purposes of the Act as specified in HUD :Environmental Review Regulations at 24 CFR, Part 58; (b) The Contractor's chief executive officer hereby assumes the status of a responsible federal official under NEPA and accepts jurisdiction of the State and federal courts for the purpose of enforcement responsibilities as such an official; (4) Arquicitjo tndlor�finn Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (P.L. 91 -646, P.L. 100 -17). Section 305 of Title III and Section 210 of Title II require State and local recipients to comply with real property acquisition and relocation requirements set forth in said Act. Regulations are at 49 CFR, Part 24; (5) I.,ead -Rased Paint Title IV of the Lead -Eased Paint Poisoning Prevention Act (42 USC § §4821, t sfn_), which prohibits the use of lead -based paint in residences for which federal assistance is provided. Regulations are at 24 CFR, Part 35; (6) 77eharment and Cns ensinn The Contractor certifies it will require certification from subcontractors that neither the subcontractor nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any proposal submitted as required by 24 CFR, Part 570.489; C. Finding of Exem inn: With regard to the environmental requirements of NEPA and the environmental requirements of related federal authorities, it is the finding of the Contractor that the activities of Administration and Engineering located in 24 CFR 58.34(a) are exempt activities. Upon execution of this contract the activities of Administration and Engineering require no further environmental review. d. : With regard to the environmental requirements of NEPA and the environmental requirements of related federal authorities, it is the CDBG 03 H m 5 of 11 finding of the Contractor that the activity of Purchase of Equipment located in 24 CFR 58.35(b) is a Categorically Excluded activity not subject to 24 CFR 58.5. Upon execution of this contract this activity requires no further environmental review. 7. 7 FT�R1�T FS� C T �TT9F a.. The Contractor shall, within limitations placed on such entities by State law, save harmless the State of Oklahoma, its agents, officers and employees from all claims and actions and all expenses defending same that are brought as a result of any injury or damage sustained by any person or property in consequence of any act or omission by the Contractor. The Contractor shall, within limitations placed on such entities by State law, save harmless the State of Oklahoma, its agents, officers and employees from any claim or amount recovered as a result of infringement of patent, trademark or copyright or from any claim or amounts arising or recovered under Workers' Compensation Law or any other law. In any agreement with any subcontractor or any agent for the Contractor, the Contractor will specify that such subcontractors or agents shall hold harmless the State of Oklahoma, its agents, officers and employees for all the hereinbefored described expenses, claims, actions or amounts recovered. b. In the event the Contractor chooses to use volunteer labor to assist in the project activities, the Contractor shall bear any and all liability for any injury or harm caused by the volunteer labor or any harm or injury to the volunteer labor. a. All employees of the Contractor shall observe the limitations on political activities to which they may be subject under the Hatch Act (5 USC § §1501, , 18 USC §595 and any amendments thereto). b. No portion of the contract funds may be used for any political activity or to further the election or defeat of any candidate for public office. C. No portion of the contract funds may be used for lobbying activities. The Contractor covenants that no officers or employees of any governing board of the Contractor have any interest, direct or indirect, and that none shall acquire any such interest during their tenure or for one year thereafter that would conflict with the full and complete execution of this contract. The Contractor further covenants that in the performance of this contract no person having any such interest will be employed. The Contractor covenants that no employee of ODOC has any interest, direct or indirect, nor has any employee of ODOC received anything of value in connection with this contract. a. No material produced in whole or in part under this contract shall be CDBG 03 11- 6 of I I subject to copyright in the United States or any other country. ODOC shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data or other materials prepared under this contract, Any publication or other material produced as a result of this contract shall include in a prominent location near the beginning the following statement: This (type of material) was financed in whole or in part by funds from the U.S. Department of Housing and Urban Development as administered by the Oklahoma Department of Commerce. The Contractor shall comply with 24 CFR, Part 570, Community Development Block Grants State Program Final Rule, and OMB Circular A-87, Cost Principles for State and Local Governments, except as directed otherwise in writing by ODOC, as they relate to the application, acceptance and use of federal funds and with the Oklahoma Department of Commerce requirements pursuant thereto, which are published in the ODOC Contractors Implementation Manual. a. Funds made available pursuant to this contract shall be used only for expenses incurred during the period funded as specified in Part I for the purposes and activities approved and agreed to by ODOC. No ODOC funds may be used for expenses incurred prior to the contract start date. No ODOC funds may be used for expenses incurred after the contract end date. ODOC shall disburse funds to the Contractor upon receipt and approval by ODOC of timely, properly executed Requests for Funds. The Contractor may submit a Request for Funds as often as necessary to meet its financial obligations. All funds received shall be expended within fifteen (15) days of receipt. No funds shall be disbursed by ODOC when any of the following conditions are present: (1) The latest Monthly Expenditure Report due has not been received and accepted by ODOC. The Contractor is required to submit a Monthly Expenditure Report by the tenth (10th) of the month following the receipt and/or expenditure of funds; (2) Funds are requested for activities not listed on the contract budget or are in excess of the current budget amount for a particular activity. All requests for funds should be submitted to ODOC during the period funded. A final claim may be submitted no later than sixty (60) days after the final date of the period funded. Said claim will be allowed only for reimbursement of actual expenditures. Any claim submitted after the sixty (60) days may be disallowed by ODOC. 11-7 of 11 d. If ODOC determines that payment based on estimated expenditures is resulting in accumulation of excessive balances of cash on hand, ODOC may modify the basis for compensation to the Contractor to effect proper cash management. 0. Payments by Contractor for administrative services will be made in conformance with the following schedule,- Mlax�uni-Ee&, (CJ1ruu1a1LV-4 �i 25% Release of funds 90% During project implementation - paid on a pro rata basis as project funds are expended 100% Project Completion Report filed f. If a question arises as to the validity of any claim made under this contract and the parties are unable to resolve such question by negotiation, then the Contractor may request a resolution of the question pursuant to the terms of this contract and the administrative procedures available through ODOC rules promulgated pursuant to the Oklahoma Administrative Procedures Act, 75 O.S. §§250, aLsr4- 13. RELEASE LOILEUNM a. No costs, with the exception of administration and engineering, shall be incurred until after the Contractor has received written notice from ODOC that the Contractor has satisfied the specific requirements listed herein for release of funds. The Contractor may submit a request for release of funds for this activity prior to the release of other funded activities. b. The Contractor shall meet required Release of Funds requirements within one hundred twenty (120) days after the beginning of the contract period. In accordance with Requirement No. 401 of the Contractors Implementation Manual and other policies as noted below, the Contractor shall submit to ODOC "Release of Funds Requirements and Request for Release of Funds" and required supporting documentation as follows: (1) Environmental Review: The Contractor shall complete an Environmental Review for each contract activity with the exception of exempt activities and categorically excluded activities not subject to 24 CFR 58.51 i.e., administration, engineering and purchase of equipment (See Requirement No. 403); (2) Leverage Commitment: The Contractor shall submit Certification of Leverage (Form 401-B), certifying that leverage funds are available and identifying the source and amount in accordance with approved application and Requirement No. 401; (3) Insiiran= and Rondine: The Contractor shall submit evidence of: CDBG 03 If - 8 of 11 (a) General liability insurance covering the funded activities; and (b) Bonding of all officials who are responsible for financial transactions relating to this contract; (4) Antidl7isplacc�rr�c�ris Plea.: The Contractor must adopt and submit an Anti - Displacement flan in accordance with ODOC Requirement No. 401; (5) DAI= Special conditions in accordance with this contract and ODOC Requirement No. 401 as follows: (a) Contractor has met any special conditions specified in Section II of this contract; (b) Contractor's audit has been accepted and approved by ODOC; (c) Contractor has attended a CDBG training session. 14. P LQfJ1l3FMF?Zr"i" a. Procurement, management and disposition of property acquired with contract funds shall be governed by federal and State law, and as directed by ODOC in the Contractors Implementation Manual. Applicable State laws include the Public Competitive Bidding Act of 1974, 61 O.S. § §101, b. Materials acquired for construction purposes shall be deemed real property once they have become part of the improvement. 15. RF.iORDR RFPORTa, lln I1MEXTATT0 a. The Contractor shall maintain records and accounts, including property, personnel and financial records that properly document and account for all project funds. Specific types and forms of record are required in the ODOC Contractors Implementation Manual. b. The Contractor shall retain all books, documents, papers, records and other materials involving all activities and transactions related ,•'!(roc; g to this contract for at least three (3) years from the date of submission of the Final Expenditure Report or until all audit "< findings have been resolved, whichever is later. All records and r accounts shall be made available on demand to the Oklahoma State Auditor and Inspector, HUD, the Comptroller General and ODOC, its agents and designees for inspection and use in carrying out its Yt�r; responsibilities for administration of funds. C. The Contractor will submit to ODOC documentation of local leverage funds used for the project in such form and at such times as required by ODOC. j3 d. The Contractor shall submit a Quarterly Report (Form 412 -A) by the sc xw�_..e'�„a�.:�^� a''s. r,�4F.n 'y _ os ,.r ' - 4" Y;.;a� kw,, ✓w,",:L�r F l v =y �1 - i1 ,✓� � l �f � & " 1� ref �^ .i �i4q 1i;1h ' =" "�(ii u u i �_ N � t L lih q +s x1 sil ` d { o1f f t j r� +c ' L 'a l�" `W a NN', m. x, A )ll M. 2 NO i CDBG 03 11-9 of 11 tenth (10th) day of January, April, July and October, in accordance with ODOC Requirement 409. C. The Contractor has not paid, given or donated or agreed to pay, give or donate to any officer or employee of the Mate of Oklahoma any money or other thing of value, either directly or indirectly, in the procuring of this contract. 16. 4�'��iiVG i7I1T O1®COhLTP�CL a. The Contractor shall promptly return to ODOC any funds received under this contract that are not obligated as of the final date of the period funded. Funds shall be considered obligated only if goods and services have been received as of the final date of the period funded. b. ODOC may unilaterally modify this contract to subtract the total amount of funds not obligated by the Contractor as of the final date of the period funded. C. The Contractor cannot close out the contract until the project is completed and all monitoring issues have been resolved and approved by ODOC. d, The Contractor shall submit closeout documents in accordance with ODOC Requirement 410 no later than sixty (60) days after the final date of the period funded or upon completion of the project, whichever comes first. a. The Contractor shall comply with ODOC's Audit Policies and Audit Procedures, which are incorporated herein and made a part hereof. b. The Contractor shall provide ODOC with timely copies of reports on any audits that include funds received from ODOC. G. In the event an audit results in the determination that the Contractor has expended contract funds on unallowable costs, the Contractor shall reimburse ODOC in frill for all such costs. The Contractor shall account to ODOC for all Program Income resulting from this agreement, as provided in 24 CFR 570.489(e) and any amendments thereto. Disposition of Program Income will be determined by ODOC. • , M N N WU '.,I= MAN K410110 a. In the event the terms or provisions of this contract are breached by either party or in the event a dispute shall arise between the parties regarding the meaning, requirements or interpretation of the terms and provisions of this contract, then such breach or dispute shall be resolved pursuant to the terms of this contract and. the administrative procedures available through ODOC rules CDBG 03 if w 10 of 11 promulgated pursuant to the Oklahoma Administrative Procedures .Act, 75 O.S. § §250, aLsrq- b. Neither forbearance nor payment by ODOC shall be construed to constitute waiver of any remedies for any default or breach by the Contractor that exists then or occurs later. C. This contract shall be construed and interpreted pursuant to Oklahoma law. 20. 1E- r1z1VfLNAX ON 0 S LSRE,iVS 0_ a. This contract may be terminated or suspended in whole or in part at any time by written agreement of the parties. b. This contract may be terminated or suspended by ODOC, in whole or in part, for cause, after notice and an opportunity for Contractor to present reasons why such action should not be taken. Procedures for such a process shall be in accordance with the General Mules of Practice and Procedure of the Department. (mounds constituting cause include but are not limited to: (1) The Contractor fails to meet the requirements for Release of Funds within one hundred twenty (120) days after the beginning of the contract period; (2) The Contractor fails to commence actual construction or otherwise begin implementation of the funded project within two hundred seventy (270) days from the start date of the contract; (3) The Contractor fails to comply with provisions of this contract or with any applicable laws, regulations, guidelines or procedures, including ODOC policies and issuances, or is unduly dilatory in executing its commitments under this contract; (4) Purposes for the funds have not been or will not be fulfilled or would be illegal to carry out; (5) The Contractor has submitted incorrect or incomplete documentation pertaining to this contract; (6) The Contractor is unduly dilatory in executing its commitments under a prior contract with ODOC, including, but not limited to submission of any audits due, resolution of audit findings and monitoring results. C. In the event of termination or suspension, the Contractor shall be entitled to payment for otherwise valid and allowable obligations incurred in good faith prior to notice of such action and to reimbursement for reasonable and necessary expenses. The Contractor shall reduce to the minimum possible obligations, prepaid expenses and other costs. d. The Contractor shall not be relieved of liability to ODOC for '�e..a„ a r'' f r ✓' � rNt � 'a ..c °i� { � ,yx ✓r ,y <f' `Ei i. v.. �'�.;�,�P.��� t `- a ) � � ��, s ✓.�'vm��mis m .yea'' a,, ,ar�l -� ' Contractor: Effective Date: Program Year: 2003 Grant Application Year: 2003 Contract #/ Funding Source: 10997GU8G03 ,jignature ot Authorized Official PROJECT DESCRIPTION: with Asphalt Paving. Release of Funds: Date the South Area along MMM�� If YOU want copies of correspondence ftOm the Oklahoma Department of Commerce to your office mailed to Your administrative consultant, Please fill out and sign this fon-n and return it to the address at the bottom of the page, Please call Donald R, Hackler, Jr., at 800-879-6552, extension 359, if you have any questions. ARLH-ORIZAT-IONFOR MMLIEG -COP91 3 OF CORRE SPONDENCE The undersigned chief elected official of the Contractor named herein requests that a copy of all fatt're correspondence fro tra spondence from the 01dahoa Departtnent of Co Cornmerce to Cori be mailed to the Contractor's administrative consultant, -The necessary information to fWfffl this request is as follows® Name ®f Contractor (City or County-)., CDBG Contractor Numbex(,9), M-M Please complete and mail to: Charlotte Conant Office of Community Development Oklahoma Department of Cozn=rce P.O. Box 26990 Oklahoma City, OK 73126-0980 I i 'I A =50=14-11 =1 W 03 mr,"1111 This agreement between the City of Owasso, hereinafter referred to as CITY, and Indian Nations Council of Governments, hereinafter referred to as INCOG, for the consideration hereinafter set forth, agrees as follows: TERMS OF A GREEMENT This Agreement shall become effective on the execution date by the CITY on this Agreement and shall remain in effect through the "Funding Period", including extensions, of the FY-2003 Community Development Block Grant 109• 7 CDBG 03 Small Cities Set-Aside Program between the Oklahoma Department of Commerce, State of Oklahoma and the CITY. INCOG agrees to provide management assistance, oversight and coordination as specified in Attachment "A Scope of Services, herein made a part of this agreement for the purpose of carrying out the FY-2003 (10997 CDBG 03) Community Development Block Grant Small Cities Set-Aside Program". The CITY agrees to pay INCOG as compensation for the services rendered in Attachment A the total sum not to exceed Four Thousand Dollars ------------ ($4,000.00). INCOG will be reimbursed on a monthly basis and will charge the CITY on an hourly basis for all services rendered. Such compensation shall be paid on the basis of the direct and indirect actual auditable costs incurred in performance of the Scope of Services as set forth in this AGREEMENT. INCOG personnel shall receive compensation at a rate established for each class of personnel as set forth in the approved INCOG Budget and Salary Schedule for the fiscal year 2003. Such compensation shall be subject to adjustment in the total contract amount where monitoring reviews or audits indicate that personnel services were compensated at greater than reasonable rate; or where salary increases for individual personnel are authorized by the INCOG Board of Directors. Subject to appropriation and disbursement of funds by the Oklahoma Department of Commerce, and upon presentation by INCOG cost CONTRACT REPRESENTATIVES The CITY 's contract representative, for the purposes of this agreement, shall be Eric Wiles. INCOG's representative, for the purpose of this agreement, shall be Andy Armstrong. None of the work and services covered by this contract may be subcontracted without written consent of the CITY. Any work or services subcontracted hereunder shall be specified by written agreement and shall be subject to each provision of this agreement. This contract is subject to modification as may be required by federal or state law or regulations. The work and services to be performed and the contract period may be modified only upon written agreement of both parties. In the event of any disagreement between the CITY and INCOG, relative to the provisions of this Agreement, the details of such disagreement shall be forwarded to the legal counsels of both parties for review and recommendation and such recommendation forwarded to the CITY Officers who shall make the final determination. I VA 91 M I M11 IF VN MAIN , IMF,] If any provision under this contract or its application to any person or circumstance is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract or its application that can be given effect without the invalid provision or application, a. I`NCOG represents that it has, or will secure at its own expense, all personnel required in performing the services under this contract. Such personnel shall not be employees of or have any contractual relationship with the CITY . 3 M RMINA TION OF CONTRACT FOR CAUSE o the above, INCOG shall not be relieved of any liability to the CITY for damages sustained by the CITY by virtue of any breach of the contract by INCOG, and the CITY may withhold any payments to INCOG until such time as the exact amount of damages due the CITY from INCOG is determined. The CITY may terminate this contract at any time by giving at least 30 days notice in writing to INCOG. If the contract is terminated by the CITY as provided herein, INCOG will be paid for the time provided and all allowable expenses incurred up to the termination date. No member of the governing body of the CITY, and no other officer, employee, or agent of the CITY, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this agreement, and INCOG shall take appropriate steps to assure compliance. 4 INCOG, at such times and in such forms as the CITY may require, shall furnish the CITY such periodic reports as it may request pertaining to the work or services undertaken pursuant to the contract, the costs and obligations incurred or to be incurred in connection therewith and any other matters covered by this contract. INCOG shall ftu-nish the CITY narrative reports and financial reports related to the elements of this contract in the form and at such times as may be required by the CITY or federal and state grantor agencies. INCOG shall comply with all applicable laws, ordinances and codes of the state and local governments, and INCOG shall save the CITY harmless with respect to any damages arising from INCOG's performing any of the work embraced by this contract in violation of any applicable laws, ordinances and codes of the state and local governments. No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of INCOG. I INCOG shall comply with OMB circulars A -110 and A- 122 requirements, where applicable. The OMB circulars are hereby made a part of this contract. INCOG shall comply with all applicable anti-kickback regulations covered under Department of Labor Regulations 29 CFR, Part 111. INCOG shall comply with the following equal opportunity requirements as part of CDBG assurances: a. INCOG will not discriminate against any employee or applicant for employment because of race, creed, sex, color, national origin, handicap or familial status. INCOG will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, sex, color, national origin, or handicap. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. INCOG agrees to post in conspicuous places, available to employees and applicants for employment, setting forth the provisions of this non- discrimination clause. b. INCOG will, in all solicitation or advertisements for employees placed by or on behalf of INCOG, state that all I qualified applicants will receive consideration for employment without regard to race, creed, color, sex, or national origin. d. INCOG will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations and relevant orders of the Secretary of Labor. . 9- INCOG will include the provisions of paragraphs (a) through (g) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. INCOG will take such action with respect to any subcontract or purchase order as the CITY, Oklahoma Department of 7 h. Housing and Community Development Act of 1974, Section 109 i. Civil Rights Act of 1964 Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation 4 be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. j. "Section 3" Compli. r oyment and Business Opportunities 1. The work to be performed under this contract is on a project assisted under a program providing federal financial assistance fi-orn the Department of Housing and Urban Development through the Oklahoma Department of Commerce and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. M 5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFI Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractor and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. I INCOG shall comply with the provisions of the Age Discrimination Act of 19759 which prohibits discrimination on the basis of age in the delivery of services and benefits supported by federal funds. RED MI(Ifflull INCOG shall comply to the extent required with the provisions of the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabled status in any publicly funded program and activity. INCOG shall comply with the provisions of Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of handicap in any programs or activities receiving federal financial assistance. Executed by: City of Owasso WM Signature Type Name and Title (SEAL) IN Executed by: INCOG Date Signature Type Name and Title WWW". W'1111110377 SCOPE OF SERVICES FOR GENERAL ADMINISTRATION INCOG staff will perform the tasks listed below, keeping the City of Owasso apprised of program progress during all phases of the project. Conduct Public earinZ Prepare and publish public hearing notices, organize presentation, and assist at any public hearings necessary (as in the event of program amendment). 2. Environmental Review Reco A B. Notify appropriate authorities of the project such as State Historic Preservation Officer, State of Oklahoma Archeological Society, State of Oklahoma Department of Environmental Quality, Environmental Protection Agency, etc.. C. Prepare an Environmental Assessment of the project. D. Recommend a determination of finding(s) and level of impact to the City of Owasso City Council. E. Prepare and submit Request for Release of Funds and appropriate supporting documentation. i M-01 IMM11M $31M A. Coordinate and prepare Requests for Payments to order funds for payment of CDBG expenses. B. Coordinate and prepare all quarterly narrative reports for submittal to ODOC as required. Assist the CITY staff in the preparation of monthly expenditure reports for submittal to ODOC as required. C. Coordinate and prepare the initial Performance and Expenditure Projection form for submittal to OODC as required and any revisions or modifications, as necessary, during the length of the project. 4. Financial Mqnqggment A. Assist in the monitoring of funds on hand with ODOC. B. Assist in the development and supervision of accounting procedures and maintenance of supporting source documentation including appropriate journals and ledgers. C. Maintain additional financial records and property inventories, as required. 13. Assist the CITY staff to ensure compliance with generally accepted accounting principles in bookkeeping. 5. Project File A. Establish project files which contain all source documentation and assist the CITY staff in file maintenance. B. Assist -t staff in maintaining compliance with all applicable federal, state, and local regulations in the project files. 6. Citizen Participation /Equal OMQrtunitM/Fair Housing A. Develop and coordinate a continuing citizen participation/equal opportunity planning process. B Maintain record of public hearings and other opportunities for citizens to participate in program performance and completion. C. Assist the CITY, if necessary, in responding to and resolving equal opportunity complaints. iiiiiii l��illillillillill 11, IIIIIIIIIIII11plill iiiii�ilill 111 ��Iilliil III • 7. Residential Antidis-olacement and Relocation Assistance Plan A. A Residential Antidisplacement and Relocation Assistance Plan will be prepared in compliance with the Uniform Relocation Act and submitted to ODOC for approval. N 8. Bidding/Construction Phase A. Assist the CITY staff in reviewing plans, specifications and contract documents to meet ODOC requirements. B. Secure wage rates fi-om ODOC and include in bid packet. C. Assist the CITY in reviewing executed construction contracts for completeness, D. Obtain contractor and subcontractor clearance from ODOC. E. Assist the CITY and project engineer in conducting a preconstruction conference. U. Monitor contractor compliance with applicable regulations, such as Davis-Bacon wage rates and equal opportunity. G. Secure construction contractor's weekly payroll reports and ensure compliance with wage rates. H. Conduct on-site interviews and verify results with payroll reports. 1. Assist the CITY and project engineer with partial and final payment requests from construction contractor. J. Assist the CITY in ODOC monitoring visit related to project activities and provide assistance in resolving monitoring issues, if any. 9. Project Close-out A. Assist the CITY in preparation and submittal of project close-out documents to ODOC, including Project Completion Report, Final Expenditure Report, Final Wage Compliance Report and Certificates of Completion. B. Assist the CITY in the resolution of audit questions, if any. 3 TO- THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASHO FROM: MICHELE DEMPSTER HUMAN RESOURCE DIRE CTOR SUBJECT: SICK LEAVE GRANT & INCENTIVE POLICY DATE. September 11, 2003 The Benefits Committee, which consists of an employee representative from different work areas, has reviewed the Plan policy and recommends the following revisions to the policy. ® The committee proposes reducing the number of sick leave available hours required to join the sick bank/incentive plan. Currently an employee must have at least one year's accrual available to be eligible to join. The Benefits committee proposes reducing the minimum requirement to 90% of one year's accrual. This would allow an employee to use a minimal amount of sick leave and still be eligible to join the plan. ® The committee proposes allowing employees to join the sick bank/incentive plan at one year of service or upon accruing 90% of one year's accrual instead of at one year of set-vice, or during open enrollment which occurs in June of each year. This would allow an employee who does not have the 90% available at one year to join as soon as he/she is eligible, instead of delaying enrollment until June's open enrollment. ® The committee proposes increasing the maximum sick leave grant an employee can receive during any twelve consecutive months from four pay periods to six pay periods. With the lifetime maximum remaining at 16 pay periods. * The final change the committee proposes is the calculation for the sick leave incentive payout. Currently, incentive calculations are based on the percentage of the current year's annual maximum possible accrual not utilized, multiplied by $175.00. The committee proposes allowing employees to utilize a minimum number of hours and still receive the $175.00 incentive pay. For example if an employee who accrues 96 hours of sick leave a year uses eight or less hours during that plan year, he/she would be eligible for $175.00 incentive pay. If he/she used between eight and fourteen hours, he/she would be eligible for $160.00. if between fourteen and twenty-two hours are utilized the incentive pay would be $143.00. If more than twenty-two hours are used, the calculation will remain as it is now. It will be based on the percentage of the current year's annual maximum possible accrual not utilized multiplied by $175.00. RE COMMENDATION: Staff is recommending approval of the proposed changes to the Sick Leave Bank/Incentive Plan. Draft copy of Sick Leave Bank and Incentive Plan Policy with proposed changes noted ® Purpose 1) To provide a means for employees to receive temporary disability income should they incur a catastrophic illness or injury and have exhausted all forms of paid leave. 2) To provide a cash incentive to employees for utilizing their sick leave conservatively. 0 Eligibility For Participation I ) Must be a full-time employee who accrues sick leave. 2) Must have completed one full year of employment with the City of Owasso. 3) Must have a sick leave available balance of no less than 90% one years accrual. unLass-enroffing (See chart below) Employees who accrue 96 sick Employees who accrue I I I ick Employees who accrue 216 ICS urs per year must have 86 hours per year must have 10(i hours per year !1 ust have 194 sick leave hours available sick leave hours available sick leave hours available Eligibility for Sick Leave Grant All of the following criteria must be met before a Sick Leave Grant is approved. 1) Employee must be an active participant in the Sick Leave Fund for at least 30 calendar days. 2) Sick Leave Grant must be for an illness or injury to the employee. 3) Request for Grant form must be submitted to the Personnel Officer by the requesting employee or by someone on his/her behalf. 4) Request for Grant must include a completed physician's certification of illness or injury. 5) The employee must have utilized all of his/her individual sick leave days, vacation leave, compensatory time, and personal holidays he/she has accumulated. Other 1) During any consecutive twelve (12) month period the maximum sick leave grant(s) an employee can receive is fauf six pay periods. The maximum lifetime grant an employee can receive is sixteen (16) pay periods. 2) An employee will be ineligible to receive a Sick Leave Grant if compensation is being received from Workers Compensation, Disability Retirement, Social Security Disability, or Military Disability. 3) Excluded from eligibility for a Sick Leave Grant will be disabilities resulting from war, insurrection, rebellion, or active and illegal participation in a riot or other illegal activities. Also excluded are extended leave for cosmetic surgery or treatment, or surgery or treatment deemed medically unnecessary by a physician. Eligibility for Incentive All of the following criteria must be met in order to be eligible for a Sick Leave Incentive payment. 1) Employee must be an active participant in the Sick Leave Fund. 2) Employee must have at least one years sick leave accrual remaining on the books. 3) Employee must have utilized no more than 67% of the current years annual maximum accrual. Other 1) Sick Leave Incentive will be based on a year, which begins Deeemher4s-tand-ends ----,November-34th-. the first pay period in December and ends the last pay period of November. 2) Sick Leave incentive will be d-b-y-$4q5-.W. paid according to the following. Employees accruing 96 sick Employees accruing III sick Employees accruing 216 hours hours per year hours per year per year 0 ®$ hours used $175800 0-9.25 hours used $175000 0-18 hours used $175.00 8.01 to 14 160.00 9.26 to 17 160000 18.01-32 160.00 14.01 to 22 149.00 17801 to 26 149.00 32.01-50 149800 Hours used over 22 will be Hours used over 26 will be Hours used over 50 will be paid based on the percentage paid based on the percentage paid based on the percentage of annual maximum possible of annual maximum possible of annual maximum possible accrual not utilized multiplied accrual not utilized multiplied accrual not utilized multiplied by $175.00. by $175.00. by $175.00 3) Sick Leave Incentive will be vested and payable on December 15th of each year. 4) Prorated Sick Leave Incentive pay shall not be allowed except under circumstance to the City's termination of such Sick Leave Fund and Incentive Plan. ® Other 1) The City at its sole discretion, reserves the right to discontinue the Sick Leave Fund and Incentive Plan at any time it is deemed in the best interest of the City. 2) Should the Sick Leave Fund be dissolved, all hours in the Fund will be equally divided among the employees, who on the date of dissolution, are current and active participants. 3) The Sick Leave Fund and Incentive Plan Policy will be reviewed annually by the Benefit Committee to review annual and lifetime grant maximums. Such maximums may be increased or decreased based on available fund reserve. TO. HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROMo SHERRY BISHOP FINANCE DIRE, CTOR SUBJECT: PROPOSED CARRYOVER BUDGET DATE- September 12, 2003 In 1993, the City Council adopted a "Carryover Budget Policy." Each year since then, the City Council has approved a "carryover" supplemental appropriation. A "carryover" budget is a concept wherein budgeted, but unexpended, funds from one fiscal year may be re-budgeted (appropriated) to the next fiscal year. The goal of a carryover budget is to encourage economy and efficiency in the use of public funds. Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's control and "justify" an increasing level of appropriations in subsequent fiscal years. Efforts to be efficient and save money often are "rewarded" by a reduction in future budgets. The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose it." Managers who save money from last year's budget have been rewarded by the possibility of a carryover appropriation to the new fiscal year budget. The City's managers have operated under a carryover budget concept for ten years. This year, due to the decline in sales tax revenues the carryover requests have been restricted to projects in progress at the fiscal year end. The list of requests proposed for a carryover budget appropriation is attached. The General Fund has a total of $1,676,109 in budgeted but unexpended funds remaining from the fiscal year 2002-03 budget. Of that amount, $1,325,066 would normally be eligible for carryover budget requests. (Funds from personal services line items non-nally are not eligible for carryover.) The department requests recommended for carryover budget appropriation total $253,121. The Cemetery Fund and the Park Development Fund both have contracts for projects that were in progress at the end of the year and should be carried over to the fiscal year 2004 budget. Projects budgeted in the Capital Improvements Fund and the Bond Projects Fund have already been reappropriated in the fiscal year 2004 budget. That authorization was included in the budget resolution approved by the City Council in June. The project list for that reappropriation is also attached. RECOMMENDATION- Staff recommends City Council approval of supplemental appropriations in the General Fund for $253,121, the Cemetery Fund for $65,700 and the Parr Development Fund for $150,000 UN—_Ot ?s `x� 1_ Budget Carryover Proposal Capital Projects Iteappropriations Budget Carryover Recommendation FY 2003 to FY 2004 Pepqrtment Vendor Name General Gov't Engineering Support Services Capital Projects Capital Projects Capital Projects Capital Projects Street Street Genera) Fund l Greenwood Group Murray Womble, Inc, &ah|nokDozer Horizon Construction Carter Excavating Carter Excavating Magnum Construction Advanced Warning. otaf Cemetery Premier Crete Products Cemetery Fund Total Parks OLT Park Development Fund Total E Pr Amount Pay Plan 5.000.00 nlobUeGpS 21.500.00 doors, closures, exit devices 3.442.00 sporls park parking lot 90.956.25 CDBG Sidewalk rehab 17.4$0.00 Rayo|a Channel Excavating 29.608.00 Rmyo|a Channel Sod Work 17'800.00 Street repair projects 60.748.07 traffic striping 11,610.00 Cemetery fencing 65,700.00 Centennial Park 15000000 Capital Project Reappropriations FY 2003 to FY 2004 Authorized by Council Resolution 2003 -08 GIL Account Vendor Name Project/Purp_ose 40- 150 -54460 Computerization project 40- 300 -54200 Highway Enhancement Project (grant) 40- 170 -53001 CH2MHill Engineering 129 E Ave & 96 St 40- 170 -53001 CH Guernsey Engineering 86 St. Widening 40-170 -53001 CH Guernsey Engineering 96, St. Garnett to 119 E Ave 40-170 -53001 Atkins Engineering, Phase I Water System Improv 40- 170-53001 ROW acquisition & utility relocation Capital Improvements Fund Total 47- 300-54210-012 BECCC Contractors Intersection construction 86 &145 Bond Projects Fund Total Amni tnt T. THE HONORABLE MAYOR AND CnY COUNCII., CITY OF OWASSO IMOM: DUANE CIS THBERTSON CITY PISANNER SUBJECT: FINAL PLAT REVIEW BENCOR/OWASSO, L.P. ADDITION DATE: SEPTEMBER 9,2003 ANALYSIS The Bencor/Owasso, L.P. Final Plat is in anticipation of Walgreen's locating a full service pharmacy/neighborhood convenience retail center in the developing 96"' St. commercial corridor. Whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The anticipated development proposes to provide accommodations for in-store and drive through pharmacy. Patrons would derive access from the proposed service road (which is presently in the process of being established by separate instrument) and possibly 129th F. Ave., as no access will be permitted directly from 96th St. M The 13encor /Owasso, L.P. Final flat meets all Owasso Zoning Code and Subdivision requirements. Adequate easements have been established along Right-of-Ways and shared lot lines to enable development services, in addition, a 1009 easement is established on east side of the lot to provide space for Grand River Dam Authority. The lot will be served by City of Owasso water and sewer. The lot and block specifications for this site are more than adequate for the placement of a commercial facility as that of a Walgreen's. TECHNICAL ADVISORY COMMITTEE The Technical Advisory Committee reviewed the 13encor /Owasso Final plat at the August 27 I regular meeting. At that meeting, utility providers and city staff are afforded the opportunity to comment on the application and request any changes or modifications. The 'Technical Advisory Committee recommended approval without conditions. PLANNING COMMISSION: The Owasso planning Commission, at the September 8, 2003 regularly scheduled meeting unanimously recommended approval of the request. COMMENDATION Staff recommends approval of the Bencor /Owasso Final flat. ATTACHMENTS 1. General Area Map 2. 13encor /Owasso Final plat Application 3. Bencor /Owasso Final Plat FINAL PLAT APPLICATION PROPOSED SUBDIVISION NAME- BEN QOR/OWAS!,-2Q,,L. GENERAL LEGAL DESCRIPTION OF TRAcr A TRACT OF LAND IN THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 20, TOWNSHIP 21 NORTH RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA. DEVELOPER BENCOR /OWASSO-L.P. ENGINEER/ARCHITECT Khoury Engineering, Inc ADDRESS 90 S. Cascade Ave, #330 Qolaroadg_Springs, Co ADDRESS 1435 E. 41st St. Tulsa, OK 74105 PHONE 719-447-9902 FAX 719-447-9893 PHONE-712-8768 --FAX-712-1069 I (We), the undersigned developer, do submit that this subdivision has had preliminary plat approval and that all conditions of said preliminary plat approval have been met or listed below as conditions protested. DEVELOPER SIGNATURE DATE Conditions Protested tj [A MIMI 0 YOT 101�- TAC MEETING DATE OPC MEETING DATE SUBMITTAL DATE ZONING DISTRICT FEE RECEIPT NUMBER APPROVED DENIED Deed of Dedication and Declaration of Restrictive Covenants BENCOR /OWASSOa L.P. ram, ALL mEN Dr THE^,E PRES'ENIS; EENCLN /OWASSO, LP.. tun Old w- UmRod pmpmm�Aep (tho bores') pekg Ulo __ d Oho rdlomirq Mmmlbad C..My, Stor. d OW.hm Oraparty (tho '11oPmrtyi .RYdmd to h CYry d Omca Yvv A TRACT OF lAtm Wi THE PVi4RPh1T QUARTER OF THE NORTHEAST CUwrE:R (NE/4 Nc/4) OF sECn(ed 30. IOWNSHiP 29 NORTH. RANGE 14 EAST OF THE INDIAN BASE AND YER4)IAN• TULSA COUNTY. STATE OF OKLAHONA ACCOt W TO THE US. 00VO MEN7 SUR/EY iiIEREOF, I3E1N0 MORE PARTCULARLY OESSCMBED AS FOLLOWS: COMAENCING AT THE NORRiEASI COMFA O 'A'D SECTION 20: THENCE S 01'01'8" E ALONG THE EAST LANE CO SAM SECTION 20 A USTANCE OF IODOD FEET, THEPICE S 8P99'S8• WEST AND PrVLtlJ.EL TO THE NORiT9 UNE OF SUO SECTION 20 A DISTANCE V 30.00 FELT TD THE P.FNT �gNPBNG. TTHBdCE S 01'01'08• E PARALLEL WITH THE EAST LINE OF SAID SECTION 20 A Oi5TAeaCE CS 29 SLA b F THENCE S 659K54" W A DMTAACE OF 224.17 FEET: THDia N 30?TAN W A DISTANCE 99 M CF 109.61 FEET; THENCE Po 39'28'46° E A DISTANCE OF MOD FELT 40 A PQti( W CURVE: THENCE ALONG A CURVE TO TIC LEFT WITH A RADIUS OF 228.00 FEET A DS%FcE PF 93327 FEET: THENCE N 0900'OO" E A DISTANCE OF 81.89 FEET TO A NO OF CURIE• T}4EAK c ALONG A CURVE TO THE LEFT WITH A RADIUS � 275.00 FEET A DISTA,YCE CF T FEET: THENCE N B 59'S8" E PARAllEL WITH THE NORTH LM CF SAID SECTION 20 A i7SPAPPCE Os 217.30 FEET TO THE POINT Or BEL3VMNG. h.r. carved tl,m mom. 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Pub9Tm mg C rhimMw EzPlvao: _ E�W 1 � TIT P21Y PiMYA9W HiA THE 6IY CF STATE ES C•a�YmPRI im N£ii8p TOW tME gam 4AV A'61& Hii� f4Ai W LP. 004 4m mores W P.iA am �7 Draft Final Plat �E OOR /OWA.SSO, L . P CITY OF OWASSO - TULSA COUNTY STATE OF OKLAHOMA ADDITION HAS 1 LOT IN 1 BLOCK AND CONTAINS 9.642 ACRES, MORE OR LESS. fav � � m fns x`I $( OWNER 90 SarM Aw.w, °.Arlin SM1 OnlmaCO Spbpe, CO 0000.1 (778) 447 -9.02 __ -_ -_ -- 11A' V/E T________I i i q o 5 LIE 1 I v / h LOT BLOC / r i S � 99.R UjE I 1 I I I i I I I I 1 I I I I I I i �I 1 I I 1 6 i I I I I I y 1 I K 1 I I I I i I i I 99X u/E --t. I i I i I I I I I 1 i I I 1 � 1 I 1 I BEARING BASIS ARE 0K)ED ONV THE EAST UNE OF SOMON 20 T -21 -N. R -14-E RASA COUNTY =4 ASSUmI TO SE 5 9'9'09" E MONUMENT NOTES NL LOT Nor BfOp( Cl ®VJQ Afff AVlBtED 9RH PM. 3 RE-aR to .ores Low 100tH vntaN Ptnstro raP STAAPEL ^.A9IE G 1PW6" Ie8LS4 NOT® 011EN6lrF. T a� p�gggA �6N I ^V BENCHMARK °$IIID 6m w tm 4A1p s462o• */- ucr ¢TIE mmaWeE a TmtPN tart EAIT a+elatE Ab 2W d/- SdRN OF THE COUMNE DI' EAST 90M STREET Nf9RH. EUVAIION rAS�0k 71 t.m Qg R mYAKD QH 114 C4N0. 6 iHf QIY OF 0 9RAIE a 4.HKac4 11.P TIE rn]XAICPo SIOAi N Ile N!R>TO NAi @' i&M�/4Y0vp, LP. im�ar scrmrm malm n trc 4awu � aw�m cH ne _ .TIT a 20M A1RSr err as t adS4@ K TIE L.ipF�@p, A hmTHW N8C lK tiff 3fmE OF vmNeeEA ON 110 _ Bq N 20N POCOWL.T AA'FNED ro � ammo ro a trE WIIRYAL PDesa ram c nrlm tHC mole a+m m4mwa9 91s1r.sA;ir Alm ca.rowm ®ro � PiLT 6E Ei241t ®M 0A9E b IR9 FIAII Hip V•NIAPrHtP H:r AO LEID fCq 41ff ts_e um n.w�s t Wao� o� orate mT Norm ram H9cseu ax nor: Orr Aw rE.w tASr zm� (zFAt) L C9Y QE@A �' THE UiY G$ffim. SPATE w 03.*Mk W hum CWRtPf THT I M CR689�d O}S34 AYRAF( R9UG :Y.YC FJ.A4,59D Tik WFL'Cp0 4'71@ SV! QIY Mm Fim 410T ALL PA1sNM5 aR OflW110® FSfALLMM° LWmi Y cm Sf3Lb.L Ad�°AQ9S DW2 8EIId P� W N.1 H@ 4100 tiEWT 6 B,£qL AST AmCFNAff NpA PEMAtlO A9%R^8 TC& TOOL � 9pm`MN OH t1E B9A3� ftm LID_ Tiff AdsNIAENP 16100 feA PAID M ll& CfiYE 610E CCiNN 4F10i a$ ii&5A tm1A4R, RIA1T. M m.AHmAk 110 _ OAT a, 2003 gE�gN, r,I NNEa�E+Reyr i�&b Fat .' Sbwt TuN% OWOMrw 741M (010) 793 - M CwVOmPe d NAM1CrPnWbn Nor, 3709 (PLj Rvl..d tfoty: ,hm. 90. 'dtiWS SURVE� `Y.00RB "� Cr y Tdau 4mlrarnm 74148 (918) 8&1-8924 Reword We¢ J.w ., 2WS kk R 14 N $3 a 21 SEL'TON 20 TUBA COUNTY LOCATION MAP 40 o as TWO. °.m'4 . t" a 40' LEGEND: U/E ®1TI.tTY EASEMENT 9/t - BADIM INE UtA . 70818 OF HO AtxF39 STY• rE W g9NtOY>, i M IaTF8( CfATEY 11NT 1 IMQ bNRR'D 11� RQSY¢95 PDWAnma ro b vAweAl rAas oN TIff TWGr ammo rm Ile xmeam Mm A.m 4pm trNr .e1 /O w.neM TABS OHM ®1 PW 141 a00y ANV At; TAO@ .NC3 aro NAT STARTM SFNHIT4 HAS @4d DOWTED QUA VCM34 PAITEINT CF TOE 'EKE o q5 U1 W 4 F ao -I Y 0 ®o. U D < 0 zO a O aQ O o� U W w� m m a ij SHEET No c� La A0 YQSTAAY .°.IPIiIC)4 IofI Reword We¢ J.w ., 2WS kk R 14 N $3 a 21 SEL'TON 20 TUBA COUNTY LOCATION MAP 40 o as TWO. °.m'4 . t" a 40' LEGEND: U/E ®1TI.tTY EASEMENT 9/t - BADIM INE UtA . 70818 OF HO AtxF39 STY• rE W g9NtOY>, i M IaTF8( CfATEY 11NT 1 IMQ bNRR'D 11� RQSY¢95 PDWAnma ro b vAweAl rAas oN TIff TWGr ammo rm Ile xmeam Mm A.m 4pm trNr .e1 /O w.neM TABS OHM ®1 PW 141 a00y ANV At; TAO@ .NC3 aro NAT STARTM SFNHIT4 HAS @4d DOWTED QUA VCM34 PAITEINT CF TOE 'EKE o q5 U1 W 4 F ao -I Y 0 ®o. U D < 0 zO a O aQ O o� U W w� m m a ij SHEET No c� La A0 YQSTAAY .°.IPIiIC)4 IofI TO: THE HONORABLE MAYOR AND CnY COUNCI CITY OF OWASSO FROM: DUANE CUl.'RBERTSON CITY PLANNER SUBJECT: FINAL PLAT REVIEW OKLAHOMA NATIONAL BANK ADDITION DATE: SEPTEM]BER 9,2003 The Bank proposes to provide accommodations for in-store and drive through banking. Patrons would derive access from the proposed service road (which is presently in the process of bein established by separate instrument) as no access will be permitted directly from 96" St. N. The Oklahoma National Bank Final Plat meets all Owasso Zoning Code and Subdivision requirements. Adequate easements have been established along Right-of-Ways to provide the development service. The lot and block specifications for this site are more than adequate for the placement of a commercial facility as that of a banking center. PLANNING COMMISSION- The Owasso Planning Commission, at the September 89 2003 regularly scheduled meeting unanimously recommended approval of the request. COMMENDATION Staff recommends approval of the Oklahoma National Bank Final Plat. ATTACHMENTS 1. General Area Map 2. Oklahoma National bank Final Plat Application 3. Oklahoma National Bank Final Plat PL U LOWES T Tc.96TH STm ■ 0, 4�y.� PH O.MG. R. a b. fps LAKE 91 ST T— RIDGE ■ 91 '-" m 1-10 111 North Main Street Owasso, OK 74055 PH. (918) 376.15W www.city0lawasso.com CITY OF 0 WA SSO P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 FINAL PLATAPPLICATION PROPOSED SUBDIVISION NAME Oklahcxna National -Bank. GENERAL LEGAL DESCRIIP'ION OF TRACT NE 1/4 NE 1/4 of ,,tion 20 T 21 N® R 14 E, or 12503 E. 96th St—r-'&ieNor DEVELOPER Owasso Lai�d Trust ENGINEER/ARCHITECT Wallace BMineeri ADDRESS__L21-50 E- 96th Street N- ADDRESS 2ol W 5th I W �S�treet !QTu�lsa OK 70� PHONE272-5338 FAX co PHONE 5a4=5-a5-Q-_FAX 584-8689 WATER SUPPLY IN City Main El Rogers Co. RWD3 El Washington Co. RWD3 L:j Other. SANITARY SEWER 12 City Sewer El Septic E] Disposal Plant STREET SURFACING I [I Portland Cement Concrete K!"Asphaltic Concrete 0 Traffic-bound Surface Course I (We), the undersigned developer, do submit that this subdivision has had preliminary plat approval and that all conditions of said preliminary plat appr 8 val have been met or listed below as conditions protested. DEVELOPER SIGNATURE DATE _j)_ 402 Conditions Protested TAC MEETING DATE SUBi\IITTAL DATE FEE RECEIPT NUMBER OPC MEETING DATE ZONING DISTRICT_ APPROVED DENIED srexs oa ouw�oAV. }u. Couvtt or Tulsn ! Yuimc WL°gruL, u.xry �*ku and FNLLPNE WLSON, ruW G.wry Ckh Dm°.Y a:earru�iu-rs 4W+•°r unJ a.u.11.d uae om mwFd �. tlW GW hsv° dy �° vmwlw m .W .mo... ors mcfiue : NOT m to mmmei ., gy.im..r� ¢�. �..5®W. Tw,. u,w.ry TR..mc Y �cmr LOT ADDRESSES Ador.mmm. a.— on thlm plot o aooeaatp of the tI— the Plat ma. fl led. Addeo— are "1 Ot to oh-ga and 9owld never be railed m In plan. of Ohm 10001 dmear 1ptson. BENCHUAJM Cut °X' m the T/C m the north pod. of 56th Street North on Ielond on romp the r for hlgn cy U.S. 185 North. ELEVATION m 713.79 Baemd m the Notlonol Geodetlo Vortloal Douse of IB28. BASIS IF BEARINGS Tlw balm of bmarlrgm I. 600 °01'08 °E for the Eomt SootlM Zino of Section E0, T 21 N. R 14 E. LEA R/W RIGHT OF WAY 6/L BUILDING SETBACK LINE U/E UT t LIT Y EASEMENT L.N.A. LIVE TO OF NO AC CET& O . INT OF INFLECTION MONUSFENT NOTES A %' z 16° dofarmod bin elth o y.l loo ploetic cap mtompod °TLS 1288° to be mot of all plot boundary owner., prior to r--dat l on wl l... noted .therm I... A %j• x E8• deformed bar mIth a yel loo Plaint [a cap into pOd 'RLS 1289' to be of of all lot .orrwro oft- 0..plmtlon of Improvmmmt. -1... too tho—I". A 'He'- IB• dmformwd Bor mlth a yes loo plomtto ..P mt.V.d •RL6 1289• to be mot of all mtrm.4 oentwlinm Interm.otlone, point. of —.. point. of tmomnt, polntm of 000 xW I ow o. and "Into of r • oirvm. attw completion of Enprovmmmnt., animas noted oth.rmimo. Ftnal Plat For __IHOI\/IA NATIONAL BANK O ASS OWNER/DEVELOPER- 12502 FAST 96TH STREET NORTH A MWIVOIGN IN TIHE WILOF TM W/4 OF =t0i M 7 -21-AL W-14-E OF THE INDIAN BASE AM MICOM AccmING TD THE U.8. GOVERN69DIT SURVEY THEREW. CITY OF GUAM TULSA CDJM� ELATE OF MLAI4COMA. ENGINEER.- SLRVEYOR.- TWEM FIR✓LTr CENTURY BUI6DiM L.L.C. WALLACE ENGINIMING BENCI"mm SURMONC os\d LAM Mwoms, 8Hc BDOS S. YALE AVENUE STRUCTURAL CONSLLTANTS. INC. 302 E. FIFTH STREET SUITE 320 201 WEST FIFTH STREET. SUITE 200 P °0. BOX 1078 (918) .7- 400 (5181477 -7400 TULSA. OKLAHOMA 74103 -4200 OWASSD.OKLAHOFAA 74056 IS 181 684 -5868 W18)274-908L POINT OF BEGINNING A TRACT LAND BRAT 16 PARS `e )4E FFIgA6F WARTER @SJQP OF FNE NORTHEAST WARTER 0&/4b OF SECTION 20. TOWNS)IIP 29 NORTH. RANGE !4 EAST OF THE I.B.IA N.. TIA.SA COUNTY. CXLAHOUA, PARTNORTK DESCRIBED AS Br' 893.81° �/ R =176.6° NORTHWEST CORNER OF D°83 °27,18• EASY 90TH STREET �RYH SECTION 20. 7 2t N, &' A OISYANCE OF 14.86 FEET TO THE POINT OF BEGINNINS; TFENCE ALONG A CURVE TO THE RIGHT WITH A RADILS OF 226.00 FEET A Of STANCE OF i G� E7. t $ �@ tllTk A RADIUS OF 416. GO FEES A pI STANCE OF 403.8E FEET TO A POINT WITH A CFgRD 6 38 °43'30' N A DISTANCE IBq.06 FEET; TigNCE °2i'E $ 44.88° POINT OF BEGINNING S78 °41.22 °9 g c SAID TRACT CONTAINS O.BT ACRES N/RE OR F_EM 1 \ \. SOS.o6° PLAT No° APPROVED by the C.-.I1 of ttre CIty of Omam.o, OklahwPO. Mayor Attest: City Clark R 14 E E, 4aiM Siut[F NOUIH 0 e..em s *eFe Moan{ LOCATION MAP 0 60 LD SCALE P° GO' �® .5 U/E w R °226.0' '11 ' n 1� FL.—t— 4. Blo.kII 37.682 eY 1� EGA_ DErkR@PTt ON - BANK BY ` / A TRACT LAND BRAT 16 PARS `e )4E FFIgA6F WARTER @SJQP OF FNE NORTHEAST WARTER 0&/4b OF SECTION 20. TOWNS)IIP 29 NORTH. RANGE !4 EAST OF THE I.B.IA N.. TIA.SA COUNTY. CXLAHOUA, PARTNORTK DESCRIBED AS Br' 893.81° �/ R =176.6° . _Y FOLLOWS: CW I1 FROU THE NOW —LIT CSR OF SAID NE /4 OF NE/4: THENCE D°83 °27,18• S 0 01 OB E AL4td0 TFE EAST LIIE DF SA 10 NE/4 E t&/4 A DISTpHiCE OF 100.00 FEET; THENCE B 89°00'66' W A DISTANCE OF 303.08 F'EETE SkENCE S 7B° I,E &' A OISYANCE OF 14.86 FEET TO THE POINT OF BEGINNINS; TFENCE ALONG A CURVE TO THE RIGHT WITH A RADILS OF 226.00 FEET A Of STANCE OF i G� E7. t 0.48 FEET TO A POINT WITH A CHORG 6 4 °66'E3° W A DISTANCE 0.49 FEET; THENCE 6 6 00° B A DISTAE 1 86.66 FEES; THENCE ALONG A CURVE TO THE RIGHT tllTk A RADIUS OF 416. GO FEES A pI STANCE OF 403.8E FEET TO A POINT WITH A CFgRD 6 38 °43'30' N A DISTANCE IBq.06 FEET; TigNCE °2i'E 568 8° W A DISTANCE OF 7I IS FEET THENCE N 4P °14.30° W A STANCE OF 21Q.83 FEET; TIENCE N YB °41'22° E A DIbCTAakE DF 230.91 FEET TO TIE POINT GF BEGINNING. Go. R/W DEDICATED BY SEPARATE INSFCdLESdF SAID TRACT CONTAINS O.BT ACRES N/RE OR F_EM 1 0 60 LD SCALE P° GO' OAIFN Oma Na1lOnal ST. - ...... DEED Of DEDICATIO14 AND RESTRICTIVE COVEPIANTS 1-1 all 1111 Ox —L PRESENT.`. III .e 1n. t a1 O.ra MAl Bwxe c.. T. lara al oel.n.me 1e r. r.. P 1i1�oaA loot IFOL 0 111E i1A — Nx LF—ASI P iIF 11 i4 \:x SM tP NORTH. F —E41ew EAST 141 THE 41f IOIOIT. F twx 1111. 110 FE F-11c Ol ARly o[SCR10 F0 A.. THE NORTHEAST C 0.NEF OF S OF inFUCE 6 111E a 4 IC 4NiEF if 1 x[Fx ES 6pO6 t' t toF EET�i NCE S 14.41: 1oI aei61FE FT i NNE41x N1N4 TNExeE A TO THE Fi4HI t��iM PR FwOIOi OF .14.44 LEFT P ILL FEET i 11111 A ENORO S A CIS IANCEAOO FEET, i "'IT x1 xcE I4 FEET. xcC 'LET A xI S'l ILL CxExCE S e1X 11'11 H OP I A OISTwM CE 4 fEEff S 1f iT 4 FEEI. THENCE N 1St ANCE Of : I ; NcC n it E A o1.TANCE1 of T)A 11 FELT Tot THE P41NT IL- .aN4.1 a'1 D I•poin• rner•1n.rier Tn• otivxen. ner.on a..... or rx• auto A. CikTlF tc AiE of ;OFVEx 1aAcnl o. ceY^c ea, O T G M E MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: DUANE CUTHBERTSON CITY PLANNER q IRK= 1 1 DATE- SEPTEMBER 9,2003 BACKGROUND The City of Owasso has received a request from Owasso Land Trust, applicant/owner, for the review of a final plat for the Remmington Place Addition. The addition proposes 57 lots on two (2) blocks on approximately 15.09 acres, more or less. The property is located '/z mile west of N. 129'h E. Ave. on the south side of 116th St. N. The subject property is currently vacant. It is located in an area close to the German Comer Commercial node and the Brookfield addition although all of its adjacent parcels are characterized by rural residential if they are not vacant. The property is zoned RS-3 (Residential). All adjacent properties are zoned AG (Agricultural District). ANALYSIS The Remmington Place Final Plat is in anticipation of a single family residential development proposing 57 lots on 2 blocks on 15.09 acres zoned RS-3 in north Owasso on the south side of 116th St. N. between Garnett Rd. and 129"' E. Ave. According to the Owasso Zoning Code single family homes falls under Use Unit 6 which is allowed by right on property zoned RS-3. Whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizen's of Owasso the opportunity to actively participate in the physical development and layout of the city. The street and easement layout proposed for Remmington Place is sensitive to the possibility of future development in the area, the addition will place a stub on the southern end of N. 120"' E. Ave. that would connect the neighborhood to ftiturc development to the South and utility casements connect and run along all parameter boundaries. The development will be served by City of Owasso sewer and Washington County water. Once more, utility casements are established throughout the proposed addition so as to adequately accommodate utility services. Regional detention has been effectively addressed with the establishment of a detention facility located in the southern portion of the addition. The Remmington Place Final Plat meets Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for the development of single family homes. In a regional context, this proposed addition is in conformance with the Owasso 2010 Land Use Master Plan, as the area is forecasted for residential development. Already, there is an emerging pattern of relatively dense housing development occurring in the general area. The intersection of Highway 169 and Highway 20 is materializing into a major commercial node in the city. Remmington Place is compatible with the current development pattern. TECHNICAL ADVISORY COMMITTEE The Technical Advisory Committee reviewed the Final Plat for Remmington Place at the August 27t" regular meeting. At that meeting, utility providers and city staff are afforded the opportunity to comment on the application and request any changes or modifications. The Technical Advisory Committee submitted the following comments: 1. Community Development — Establish sidewalks along the entire northern frontage of 116th St. N. 2. Community Development — Establish accel/decal lanes approaching and leaving the addition along 116th St. N. 3. Community Development - Rename the streets as such: a. East 115th Court Na to East 115'h Place N. b. East 114t" Court N. to East 115th St. Na c. East 113t" Court N. to East 114th Place N. 4. Community Development - Increase the rear Utility Easement of the southern most Lots in Block One (1) just north of the reserve area to 15. PLANNING COMMISSION: The Owasso Planning Commission, at the September 8, 2003 regularly scheduled meeting unanimously recommended approval of the request. RECOMMENDATION All of the TAC requirements have been successfully executed and Staff recommends approval of the Remmington Place Final Plat. ATTACHMENTS I General Area Map 2. Remmington Place Final Plat Application 3. Remmington Place Final Plat I GERMAN AC. 113TH PL. 113T m 112TH PL • a 107TH ST. .09 x, i 06TH SM. Nm- I I I I Aorth Main Street Owasso, OK 74055 PH. (918) 376.1500 FINAL PLAT APPLICATION PROPOSED SUBDIVISION NA, , c% GENERAL LEGAL DESCRIPTION OF TRACT' DEVELOPER C) ADDRESS PHONE FAX ENG#NEER/ARCHw,rEc'-rV,�,.—,�-s��-e�t---3 � ADDRF-SSla= PHOINE TRACT Present Zoning Present Use ---:: Propo�scdZon�ingP�roposed INFORTNUTION �Use PLAT Total Acres N urnber of Lots Average Lot Size INFORMATION k WATER SUPPLY E] City Main El Rogers Co. RVVD3 X Washington Co. RVVD3 E] Other SANITARY SEWER P(City Sewer El Septic El Disposal Plant STREET SURFACING El Portland Cement Concrete _KAsphaltic Concrete L-1 Traffic-bound Surface Course I (We), the undersigned developer, do submit that tffis subdivision has had preliminary plat approval and that all conditions of said preliminary plat approval have been met or listed below as conditions protested. DEVELOPER SIGNATURE'' DATE 1 Z-F—%) I Conditions Protested TAC MEETING DATE OPC MEETING DA' SUBMITTAL DATE ZONING DISTRICT FEE RECEIPT NUMBER APPROVED DENIED Final Plat Remm Place /V A PART OF TM W-14 cr EAST ioa Benchmark Surveying& Owasso Land Trust, L.L.C. OWNER ENGNEER- j Kellogg Engineering Co. Land Services, �nc. P.O. Box 240 7 air- La Wit VrzMW ME- Ltt, AREA ady .31, 200 ` MEMORANDUM TO- THE HONORA13LE MAYOR AND CITY COUNCIL CITY OF OASSO FROM: DUANE CUTHBERTSON CITY PLANNER SUBJECT. OLS 03 ®10, CAPITAL HOMES DATE: SEPTEMBER 9,20 03 This proposed lot split for Capital Homes would create two lots out of lot 11 and legally attach a small parcel to lot 10, thereby making the development on lot 10 compliant with the Owasso Zoning Code. The property is located at 10220 N. 141St E. Court in the Coffee Creek Addition. The subject property is currently vacant but it is surrounded by residential development. All property is zoned RS -3 (Residential District). ANALYSIS A lot split is a minor subdivision of previously subdivided land. The Planning Commission may approve a lot split that creates not more than three (3) lots fronting on an existing, dedicated street, not involving any new street or road, or the extension of municipal facilities, or the creation of any public improvements, and not in conflict with any provision or portion of the Comprehensive Plan, Major Street and Highway Plan, Zoning Ordinance (unless approved by the Board of Adjustment) or these regulations. The applicant is requesting a Lot Split of Lot 11, Block 3 in the Coffee Creek Addition. The Lot Split will create two lots. Essentially the requested action will take a sliver containing approximately 0.01 acres from Lot 11 and legally transfer it to Lot 10 to the south. This action is requested in response to the construction of a house on Lot 10. The house on Lot 10 is built over the property line shared by Lots 10 and 11. In order for the development on Lot 10 to meet City of Owasso Code it must possess a 5' setback/utility easement on its northern side and be contained with in property lines. As it stands it does not meet those requirements. Approval of this Lot Split request will mare the development legal and compliant with the City of Owasso's Zoning Code Bulk and Area and Subdivision requirements and acceptable to other interested legal authorities by adding the necessary footage onto the northern boundary of Lot 10. The Lot Split will not adversely affect the conformance of the remainder Lot 119 it will still have sufficient space to meet all Bulk and Area requirements as set by the Owasso Zoning Code. The proposed lot split will not involve any new streets, or the extension of municipal facilities, or the creation of any public improvements, and it will not adversely affect the remainder of the parcel or adjoining property. In addition, the proposed lot split will not be in conflict with any provision or portion of the Comprehensive Flan, Major Street and Highway Plan, Zoning Ordinance or Subdivision Regulations, PLANNING COMMISSION: The Owasso Planning Commission, at the September 8, 2003 regularly scheduled meeting recommended denial of the request by a 3 -2 vote. If the request is approved by the City Council, the decision will effectively overturn the ruling established by the Owasso Planning Commission thereby making the lot split a legal action. COMMENDATION Because the lot split is compliant with all of the Owasso Zoning and Subdivision regulations staff is maintaining its recommendation of approval of OLS 03 -10. ATTACHMENTS 1. General Area Map 2. OLS 03 -10 Application 3. OLS 03 -10 site drawings and legal descriptions. 4. Letter of Appeal to the City Council I � I � i 903rd SP. N. ` t v S, Lo J � � ENS 8 -20 -03 Capital Homes Lot 1, lock , Coffee Creek EQ THIS MAP IS FOR INFORMATIONAL PURPOSES —1.1-.S NOT AITEtd - TO REPRESENT AN AC-- TRUE SCALE USE OF THIS MAP IS WrTOUT WARRANCY OR REPRESENTATION BY THE = OF OWASSO COMMUNITY DEVELOPMENT DFP.ARTMINT OF nS ACCURACY. LOT SPLIT APPLICATION LEGAL DESCRIPTION &-P-RopoSED jR-AC + 3 c LEGAL DESCRIPTION OF PROPOSED TRA�CT- LEGAL DESCRIPTION OF PROPOSED -TRACT wl* u OF PROPOSED YRACT FT. X F, FAMOVEW, MW I I rt-.Tl �F-16-,:NT -C LTH DEPT NE v Lot Split Lot 11, Block 3, Coffee Creel" , R 14 E 106TH STREE F� I I I° I I EAST 96TH STREET NO L- 020iic�rT Nicap SCALE: 1° =2000' Legend B/L BUILDING SETBACK LINE ESMT EASEMENT FNC FENCE —x— FENCE LINE FND FOUND IP RON PIN OE OVERHEAD ELECTRIC Poe POINT OF BEGINNING R/W RIGHT OF WAY U/E UTILITY EASEMENT Legal Description A TRACT OF LAND SITUATED IN LOT ELEVEN (11), BLOCK TREE (3) COFFEE CREEK, AN ADDITION TO THE 'I OF OWASSO. TULSA COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT 11 : THENCE N 80'05'23" E A DISTANCE OF 115.88 FEET TO A POINT ON EASTERLY LINE OF LOT 11; THENCE ALONG A CURVE TO THE LEFT WITH A RADIUS OF 30.00 FEET A DISTANCE OF 9.06 FEET TO A POINT WITH A CHORD S 3'09'34° W A DISTANCE OF 9.03 FEET TO THE SGUTHEAST CORNER OF SAID LOT 11; THENCE S 84'30'24" W ALONG SOUTH LINE SAID LOT 11 A DISTANCE OF 114.17 FEET TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 0.01 ACRES MORE OR LESS Motes 1. ABSTRACT OF TITLE OR ATTORNEY'S TITLE OPINION NOT AVAILABLE TO SURVEYOR AT DATE OF SURVEY. 2. THIS FIRM WAS NOT CONTRACTED TO RESEARCH EASEMENTS OR ENCUMBRANCES OF RECORD. NO ATTEMPT TO RESEARCH THE COUNTY RECORDS OR OTHER RECORD OFFICES WAS PERFORMED BY THIS FIRM, THEREFORE EASEMENTS MAY AFFECT THE SUBJECT TRACT THAT ARE NOT REFLECTED BY THIS PLAT. 3. ALL UNDERGROUND UTILITIES MAY NOT BE SHOWN. 4. THE BEARWG BASE FOR THIS SURVEY IS THE PLAT OF COFFEE CREEK. 0 10 20 40 60 1 11 '1 �0 9 0 Surveyor's Statement I, KEVIN M. NEWLUN, A REGISTERED LAND SURVEYOR IN THE STATE OF OKLAHOMA, HEREBY CERTIFY THAT THE ABOVE PLAT REPRESENTS A BOUNDARY SURVEY, THE ABOVE PLAT REFLECTS ALL INSTRUMENTS THAT HAVE BEEN DISCLOSED AND FURNISHED AT THE TIME OF SURVEY. NO OPINION IS VERSED AS TO THE OWNERSHIP OF FENCES OR ANY OTHER APPURTENANCES ON SAID PROPERTY. BENCHMARK SURVEYING & LAND SERVICES, IpC. ggoFsBS� A�17 KEVIN M KEVIN M. NEW-UN RLS A 1289 rF% NEi7LUN 0. 206 r4 1289 ;'d DATE OF CERTIFICATION Benchmark SUrveving and Land Services, Inc. � / ao. oo. mie w+wrt: m�mxxe.u�i \./ vn,�o, oa,vKwu >.+xia ,n imvasui RE',151CNS BY DATE NO zu rev. onlc FILE: 2114.1610 SUR \Ff BY: JAG DATE: O8/O6, D3 Capital Homes Residential Group, L.L.C. ("Capital Homes") hereby requests that the decision of the Owasso Planning Commission rendered on September 8, 2003, in Case No. OLS-03.10 be appealed to the Owasso City Council for review and further hearing. Capital Homes respectfully requests that the Owasso City Council grant the requested lot split so that the subject new home can be conveyed with clear title to the contract purchaser thereof. Attached hereto is a copy of the Memorandum that was presented to the Planning Commission at its September 8, 2003 meeting. Also attached is a copy of the precise surveyor's exhibit that indicates the subject encroachments and the need for the requested lot split, Respectfully submitted, CAPITAL HOMES RESIDENTIAL GROUP, L.L.C. Stuart Gallagher, Ma tiger N TO: PLANNING COMMISSION - CITY OF OWASSO FROM: STUART GALLAGHER, MANAGER CAPITAL HOMES RESIDENTIAL GROUP, L.L.C. DATE: September 8, 2003 As Manager of Capital Homes Residential Group, L.L.C., I assume full and complete responsibility for insuring that all homes built by Capital Homes are appropriately situated on their respective lots so as to properly honor all lot tines, building setback tines and utility easements noted on the subdivision plate Although I have supervised the construction of hundreds of homes that have been precisely and property placed on their subject lots, two errors have occurred in the Last 12 months which have compelled me to implement a new policy for Capital Homes regarding stab locations, A copy of this in-house policy is attached to this memo for your review. We hope that by publicly acknowledging this new policy, you will understand and respect our commitment to detail and grant our current request to help us cure the existing item on tonight's agenda regarding Lots 10 and 11 Block 3 Coffee Creek. FOOTING SURVEY REQUIREMENT DATED: zo03 CAPITAL HOMES RESIDENTIAL GROUP, L.L.C. By Stuart Gallagher, Manager TO. HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM. SHERRY BISHOP FINANCE DIRECTOR SUBJECT. SUPPLEMENTAL APPROPRIATIONS AND INTERFUND TRANSFERS FIRE CAPITAL FUND & GENERAL FUND DATE® September 12, 2003 The purchase of a new fire engine was included in the Fire Capital Fund budget for the current fiscal year. At the end of the fiscal year, after the fire engine has been purchased and all revenues for the year have been received, the fund balance in the Fire Capital Fund is projected to be approximately $60,000. The current fund balance in the Fire Capital Fund is $150,000. The purchase of a fire engine for $210,000 would create $60,000 deficit in the Fire Capital Fund at this time. The Municipal Budget Act prohibits cities from creating or authorizing a deficit in any fund. It would be a violation of state statutes to authorize the purchase of the fire engine from the Fire Capital Fund without sufficient funds on hand to pay for the fire engine. In order to take advantage of the opportunity to purchase a "demo" fire engine at a significant savings to the city, staff is proposing a temporary transfer of funds from the General Fund to the Fire Capital Fund. $60,000 would be transferred from the General Fund to the Fire Capital Fund at the time of the fire engine purchase. Then, $60,000 would be transferred from the Fire Capital Fund to the General Fund whenever the fund balance in the Fire Capital Fund exceeds $60,000. Funds sufficient for that transfer are expected to be available by February of 2004. The interfund transfers from the General Fund to the Fire Capital Fund and from the Fire Capital Fund to the General Fund must be included in the action budgets for those funds. This on would In I increase the estimated revenues for Interfand transfers in each fund by $60,000 and increase the appropriation for interiffind transfer expenditures in each fund by $60,000. Staff will request City Council approval of this supplemental appropriation. The transfer of $60,000 from the General Fund to the Fire Capital Fund would occur at the time of payment for the fire engine. The transfer of $60,000 from the Fire Capital Fund to the General Fund would occur whenever the fund balance in the Fire Capital Fund exceeds $60,000. The actual payment of interfund transfers must be authorized by the City Council. To establish a clear record that funds transferred to the Fire Capital Fund were transferred back to the General Fund and that all Fire Capital Funds were used for their intended purpose, staff will request that the City Council authorize both transfers by a single action. RECOMMENDATION. Staff recommends Council approval of a supplemental appropriation in the General Fund increasing estimated interfund transfer revenues and interfund transfer expenditures by $60,000 and a supplemental appropriation in the Fire Capital Fund increasing estimated interfund transfer revenues and interfund transfer expenditures by $60,000. Staff recommends Council authorize the payment of a $60,000 transfer from the General Fund to the Fire Capital Fund and authorize the payment of a $60,000 transfer from to the Fire Capital Fund to the General Fund when the fund balance in the Fire Capital Fund exceeds $60,000. TO. HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: LONNY FISHER, FIRE CHIEF SUBJECT: PURCHASE FIRE ENGINE DATE: September 11, 2003 LU aam f ► , Currently, the fire department has two (2) pumpers Engine 11 and Engine 11J. Engine 11 is a 1982 Mack Pumper, 1,000 GPM with a 500 gallon tank. This truck has a diesel motor, is in good general condition, and was donated to the City. It was put into service as the first out pumper and has remained in that capacity until the present time. Engine III is a 1983 Ford Boardman Pumper, 1,000 GPM with a 500 gallon tank. This pumper has a gasoline motor and was the last pumper that was purchased new by the City. This pumper serves as a back up due to the poor condition of the motor and pump. Once a year, all pumpers are tested for volume and pressure capabilities from the pump to ensure safety of the fire fighters while in a burning building or hazardous atmosphere. During the last pump test, the engine RPMs had to be maxed out to enable the truck to pass the pump test. CHALLENGES: The standard that the fire department strives to meet and improve on is the ISO rating. The ISO rating is the Insurance Service Rating and is the rating that measures fire department capabilities to extinguish fire within the fire department's district. Currently, the City of Owasso has a rating of six (6) on a scale of 1-10 (1 being the best). The last ISO rating that was conducted for the City of Owasso was in 1995. ISO tries to re-rate all towns and cities on a ten-year cycle. ISO sent the Owasso Fire Department an informational packet in June of this year to update all equipment, manpower, population and water supplies. All of these are categories rated in each ISO evaluation. The construction in the city that has taken place in the last ten years (i.e. strip malls, big box retail) increases the fire flow volume needed from the water supply system and apparatus. The combined pump capacity of all pumpers, must meet the fire flow volumes and pressures needed for all the buildings in Our city. Pumpers with larger volume pumps will help meet the fire flow volume for the rating and extinguishment of fires. Engine III would not be capable of pumping a sufficient amount of water, and maintain pressure needed to support firefighting activities for an extended duration. Engine III has been moved to only use if necessary status for firefighters and citizens safety. BID PACKE PAC TS Assistant Chief Stuckey has worked with the firefighters to develop a bid specification packet to build a new pumper for the Owasso Fire Department. The bid packets were reviewed by the city attorney and approved for distribution. These bid specifications should ensure this apparatus to be operationally functional for 20 plus years of service. The purchasers were asked to submit bids with and without an equipment list made by the firefighters. The hid packets were sent out to thirteen different fire apparatus companies for bid. Six bids were received back from fire apparatus companies and were reviewed for compliance with the bid specifications. The review process took approximately two weeks to complete and a comparison chart was developed. ATC American LaFrance bid a demo model fire truck that met the specification of the fire department. This truck is a 2003 custom built pumper with a four man cab, 1250 GPM pump, 750 gallon tank and a Cummins ISC diesel 350 hp motor. ATC-- American LaFrance has a service center in Tulsa to make any repairs that are needed during the warranty period of the apparatus. ATC- American LaFrance needs the truck to show several more fire departments around Oklahoma and Texas. The agreement that has been reached between ACT - American LaFrance and the Owasso Fire Department is for them to use the demo model fire truck until around the end of September. In return for the extended use, ACT - American LaFrance will give the City of Owasso a generator and extending scene lights added on the truck. At the end of September the trick will need to go to the factory in Chickasha, Oklahoma to add the generator, lights and make some other adjustment requested by the Owasso Fire Department. If the city decided to wait on a new custom pumper to be built it would take approximately 180 to 300 days to build and deliver the truck. Funding in the amount of $215,000 was budgeted for the purchase of a new fire truck in the 2003-2004 Fire Capital Fund. Staff recommends that ATC- American LaFrance be awarded the bid to purchase the demo model fire truck in the amount of $210,000.00 and authorize payment upon acceptance of the truck. ATTACHMENT S I . Funding 20 Bid 3. Venders 4, Specifications FY 2003-2004 $211,000 42-000-44276 Arrib. UB Subscriptions 1619000 42-000-46100 Interest 1,000 Transfer from Ambulance Service Fund 16,625 � 2 42-250-54.500 Vehicles 330,000 001 PROPOSED NET (151,3758 191 E-1 11 July 21, 2003 City of Owasso 01dahoma Owasso Fire Department PO Box 180 Owasso, Oklahoma 74055 APPARATUS PRICE $210,000.00 (Two Hundred Ten Thousand dollars and no cents) The unit proposed will be available within approximately 10 calendar dayl Contract paVment: The contract price of $210,000.00 will be payable upon delivery and/or final ,zcceptance unless one of our other financing options has been utilized. If desired hv the Owasso Fire Depart,"&"t a s000 watt WWI- Jim Arnold / ATC'Aincric:m LaFrance 51(14 W. 60"' Street/ Tuhzi_ Oklahoma 74107 Phone (918) 691-31071 Fax (214) 879-6123 / Email: jra0920@sbcglobal.net Thank you for the opportunity to submit our proposal. I am available at your convenience to answer any of your questions or provide you with needed information. Please feel free t® contact us should you have any questions. 3 S' cerely, Jim Afhold I ,District Manager Jim Arnold LATC A mcric:iii LiFnn ice 31(W W. 60"' Street/ TulsaA)Malionia 74107 Phone (919) 691-3107 / Fax (214) 879-6123 / Emil: jra0920@sbcg0 IobaI.neL ATC Frelghtfiner le SELECT BOILERPLATE - 2.075 06/04/02 Bidder Corn ies Y_N_ ( le (1) == Metropolitan Stainless Steel Rescue-Prn pr - 20075 06/04/0 Y_N_ le (1) CHASSIS, Metropolitan 135", Rescue-Pumper Y N -C2-.60 FM CHASSIS A custom cab and chassis shall be provided, designed and engineered specifically for fire service application, The Manufacturer shall provide a Customer Assistance Center manned twenty- four (24) hours, each day of the year by knowledgeable technicians who can provide service assistance by telephone and/or facsimile as well as locate the nearest available technician to provide specific appaxatus component repairs whenever necessary. The cab shall be specifically designed and engineered for the emergency vehicl* market while the chassis shall be assembled in an ISO 9001 certified facility to insure the highest level of consistent quality components and assembly procedures are utilized in support of long service life with minimum maintenance. The chassis frame rail shall have an integraL rear frame overhana of forty (41 inches from the center line of the rear drive axle. 0 The chassis frame shall be a heavy duty ladder type frame utilizing 1 109000 PSI )0-002 08127/02 M Crossmembers shall be formed steel and reinforced. A minimurn of seven (7) crossmembers shall join the frame rails, Crossmember spacing shall sustain the chosen Gross Vehicle Weight Rating, permit properly engineered installation of Weight chosen chassis components and support a lifetime -warranty against cracking of either rail in emergency vehicle service. The rear of the frame shall be square and shall incorporate an inverted "Dog Bone" cross member allowing for service access between the frame rails to the top of the fuel tank from inside the reax compartment. The chassis frame shall be constructed using Grade 8 threaded hex-headed fr fasteners. The frame fasteners shall include SAE Class C torque prevail flange nuts. The engine shall be an electronically controlled, turbocharged, cylinder, four-cycle, Cummins ISC diesel engine developing 350 bhp at 2000 rpm. Peak engine torque shall be 1050 lb-ft at 1400 rpm. The engine shaU be 504 cubic inches (8.3 liter) displacement with bore stroke of 4.49 inches x 5.32 inches (114 mm. x 135 mm.) and shall have compression ratio of 18:1. The engine shall weigh dry 1,350 pounds (613 ]k without additional equipment. A 5 years/100,000 miles warranty includes internal components of the Cummint engine. Repairs must be conducted by an authorized Cummins distributor • IM authorized sales and service facility. Claims are filed directly with Cummins by repair facility. 1 0000-OU2 08127/02 2 Bidder Complies The engine starter shall be a Delco Remy 12 volt 42 T` with sealed motor and solenoid, controlled by a dash mounted tht-ce (3) position rocker switch, AIR COMMAUSSOR The engine driven air compressor shall be a Wabco rated at 18.7 eftu air flow. The air compressor discharge line shall be stainless steel braid reinforced teffoll hose. Engine oil filters shall be Fleetguard model LF-3000 combination full flow and bypass. Engine oil filters shall. be accessible and easily serviced or replaced. The engine air cleaner shall be the size recommended by the engine manufacturer and shaft be manufactured by Donaldson. The air cleaner element shall be dry type, resistant to :flaming embers and easily replaced by tilting the cab. The air cleaner shall be mounted at the rear of the engine. The air cleaner intake shall be located at the right side of the cab. The air intake shall be protected by a painted grille with black wire mesh screen. It shall have a sealed system designed to prevent water from entering the intake pipe or air cleaner. The air intake pipe shall include a moisture evacuator to allow discharge of condensation from the intake system. . . I C A dial type air inlet restriction gauge shall be'dash mounted and shall engage a warning light in the event of an air inlet restriction. i I M-111MAKU The chassis shall be equipped with a high capacity down flow 1000 square inch C� radiator. The radiator core shall be a (14) row louvered type with (2) serpentine 1C0-002 08/27102 3 tubes made of copper, with header plates made of brass° bottom tanks shall be non-corrosive, high temperature tD swaged to the core. Not bolted. 9 r Bidde Co 99�9_�plie� The radiator top and composite that are The cooling system shall include a translucent surge and de-aeration tank. This tank shall have a sensor to wam the driver of a low coolant level via a red waming light on the dash® The entire cooling system shall be capable of maintaining engine manufacturers recommended engine operating temperature during all load conditions required by the engine manufacturer. 'rhe radiator core shall be compatible with all commercial antifreeze solutions The radiator cooling fan shall be a 26", nine-blade Kysor nylon design with a Kysor K-22RA spring-on/air-disengage fan clutch. An automatic fan control shall be provided. The fan shall engage when the air condition system is on and for pumper vocations, when fire pump shift occurs. As head pressure builds up in the A/C compressor the fan will cycle on and off. 10000-002 08/27102 4 of the apparatus. ENGINE COOLANT ANT Engine coolant shall be heavy duty pre-mixed ethylene glycol, antifteeze. Engine coolant shall be treated with supplementary coolant additives (CA,Ws) required by engine manufacturers. Engine coolant shall provide anti- freeze protection to 30 degrees Fahrenheit. The engine cooling system shall be equipped with a Fleet guard coolant falter with spin -on Ater for collection of potentially harmful contaminants and their eventual build up on coolant system components. The engine shall be equipped with an alarm system for low oil pressure, high coolant temperature and low coolant level. The system shall warn. the driver or pump operator of potentially warning . �t:r engine or reduce power � r The vehicle shall be e ed with a keiless i -- " i ) A * �* ��� I'll.. -- � - • i '_ The chassis shall be equipped with an Allison MD3066P, six (6) speed automatic transmission. It shall be equipped with ATEC operating controls and programmed for Fire Apparatus vocation.. The chassis to transmission wiring harness shall utilize Metri -Pack 280 connectors with triple lip silicone seals and clip -type positive seal connections to protect electrical connections from contamination without the use of coatings. 10-002 5 08/27102 ATC Freig TRANSMISSION PROGRAMMING The transmission shall be equipped with WFEC III sofiware and shall be programmed for five (5) speed Fire & Emergency #1 piumper application. TRANSMISSION SHIFTER An Allison "Touch Pad" electronics selectors be located ®n the forward leR side of the engine enclosure in close proximity to the power on/off, start switch and the park brake control. A water to oil transmission cooler shall be provided. The engine shall be equipped with a Pac-Brake exhaust brake. One (1) engine Off' switch shall be installed on the cab dash. The exhaust brake shall interface with the Wabco ABS brake controller to prevent exhaust brake operation during adverse braking conditions. The chassis shall be equipped with a 50 gallon rear mounted rectangular fuel tank that shall be constructed of steel alloy with stamped heads. It shall provide A Dual pick-up, dual return ports and dual fuel level sender ports with a single 3 )/4" tank draw tube shall be provided for possible future requirements. A .25" atmosphere vent line shall be included. The bottom of the fuel tank shall contain a . drain plug that shall be recessed to prevent the plug from protruding from the bottom of the fuel tank. The tank shall be spring mounted to the fraine aft of the rear axle. Mounting shall include (2) steel straps protected against chafing the tank by form fitted rubber charinels. 10000-002 08/27/02 6 The fuel tank shall be equipped with a 2.25" filler neck assembly with a .75" vent to prevent back splash at rapid filling rates and shall be located on the left hand side of the tank. The fuel fill cap sball have a lanyard, REIMRCED FUEL LINES The fuel lines sball be wire braid reinforced fuel hose with crimped brass fittings, The lines shall be carefully routed along the inside of the frame rails, protected against chaffing by non-conductive, frame mounted stand off fasteners. Engine fuel filters be engine manufacturer branded or approved. T'he primary fuel filter/water separators be engine mounted, accessible and easily serviced or replaced. The front axle sball be a Meritor model FL-943 with a beam and spindle capacity- of 18,000 pounds, It sball be provided with oil lubricated wheel bearings and a. clear oil level viewing window. POWER STEE'DTNT!9- - �Tjmp There shall be a power steering pump rated appropriately for the front axel capacity. The power steering reservoir shall have a capacity of four (4) quarts of power steering fluid. '0-002 08/27/02 7 ATC FrelgM= FRONT SUSPENSION WITH SHOCK ABSORBERS The &ont suspension shall be a variable rate taperleaf design with a capacity of 18,000 pounds, Front spring bushings shall be graphite impregnated bronze wiht grease seals. Heavy duty, double acting shock absorbers shall be provided. The from brakes sbaH be Meritor "Q-Plus" 16.5" X 6" cam type with a capacity of 18,000 pounds. Ferodo or equal non-asbestos brake shoe linings, specifically designed for fire and emergency severe service, shall be supplied, The front brakes shall. be equipped with Meritor automatic slack adjusters. 11011111 1 Fill I 11 41 1 1 i ) 1 1111 - - JOIL Front wheels shall be 10-bolt, hub piloted Accuride 29039 steel disc, 22.5" x �1.00" with a maximum capacity of 20,000 pounds. 10000-002 08/27102 8 )0-002 M REAR AXLE Bidder The rear axle shall be a Merifor model RS-23-161 with a fire /emergency rating of 24,000 pounds, The axle shall iaclude single reduction hypoid gearing and oil lubricated wheel bearings. REAP, AXLE RATIO A gear ratio shalt be selected for the specified drive train components to provide a top road speed of sixty five (65) miles per how (+/- 2 mph). The engine, transmission and rear axle(s) fill and drain shall be equipped with magnetic plugs. AXLE LU-BRICANT The axle(s) shall be equipped with a petrolewn based lubricant. REAR SUSPENSION The rear suspension shall be two (2) spring iffat leaf type with helper springs and radius rods. The suspension shall have a capacity of 24,000 pounds. Rear spring bushings shall be graphite impregnated bronze bar pin end connections with grease seals. The rear axle shall be equipped with Chicago "Rawhide" extended life oil seals. The rear brakes shall be IVIeftor lus" 16.5" x 7" cam type, equipped with Ferodo or equal non-asbestos brake shoe linings, specifically designed for fire ?,nd emergency severe service and for application with a single drive axle. 4� Gunite cast iron, outboard mounted, rear brake drums shall also be supplied. The rear brakes shall be equipped with Meritor automatic slack adjusters. REAR BRAKE CffAAJBERS I 08/27/02 ff- tMI - Bidder Cgm iqE pL_ The rear brake chambers shall be "30/30" spriug brake chambers mounted on the forward side of the drive axle. MGM TR-T, tamper proof spring set parking brake chambers, shall be supplied with a dash mot to Bendix PB-1 yellow bandle pusb/pull control located convenient to the driver and reachable by the officer. A fight located in the driver's dash panel shall illuminate whenever the p brake is activated. W X 11MIT01hat RVAVR� WMAM i 1 r 11 = Four (4) rear wheels shall be Accuride 28408 10-bolt, hub piloted steel disc, 22.5" x 8.25" with a maxitnum capacity of 29,200 pounds, Effim A dual circuit, air operated braking system, meeting the design and performan] requirements of FNWS S- 121 and the operating test requirements of NFPA 190 current edition, shall be installed. The systera shall be powered by an engi mounted, gear driven air compressor. m A pressure protection valve shal be installed to prevent the use of air horns or other air operated devices should the air system pressure drop below 80 psi (552 kPa). I 10000-002 08127/02 10 A BendLx model AD-9 air dryer with heater shall be installed on the frame rails under the cab. The Bendix dryer shall be used to maintain the warranty coverage on Bendix brake system components and shall provide an added 200 cubic inches of air capacity. The system shall provide a minimum of 4860 cubic inches of air supply with not less than (3) tbx-ee reservoirs. A Bendix heated automatic drain valve shall be installed on the wet tank. All other tanks shall be equipped with manual traig jjg&j_QQQ A Meritor _R "4. four-cbannel Anti-Lock Braking System with four (4) wheel sensors and four (4) modulators to control and compensate braking force at each wheel shall be installed. A dash mounted diagnostic light shall be installed for servicing the system. The system shall prevent wheel lock-up during braking thereby allowing the vehicle to accomplish a controlled- stop. while remaining Substantially in the firection of travel at the time of brake applica'tion. M APIN6 0-002 08/27/02 who is properly seated, restrained and attentive. The cab sball. be an all aluminwn welded structure utilizing .125" and .090" alurninum alloy skins and a structural aluminum extrusion framework. All metal joints shall be caulked. The cab shall have a no-nonsense warranty against structural failure and corrosion perforation for ten (1 Q) years. The cab floor shall be completely covered by a heavy ribbed vinyl floor mat. The floor shall be insulated to minimize exterior noise intrusion while maximizing control of cab interior temperature, with optimal glass area. 10000-002 08/27102 92 m - -------------- - The entire wijadshield shall be 2,3■ 7 square inches. Right and 3' 22\x# g— © shall be interchangeable. Front door glass area shall be 683 square inches each. Rear doox glass shall be 7■ 8 square inches each side, Side wall cab glass shall be 3 )70 square inches each side. 'JUJO-002 ■8/27/02 ATC Freightfiner Bidder Complips, The cab shall have fixed side windows, one (1) each side, between the front and rear doors. They shall be tinted and include solar management treatment EXIMRIOR GRAB IUNDLES There shall be four (4) extemor grab handles, one (1) at each door opening. The grab handles shall be 23- IA" long, bright froish extruded aluminum with replaceable rubber insert grips. The grab handles shall be in compliance with NFPA 19019 current edition. LWAIA, 011 IT Two (2) door mounted reap view mirrors shall be MY' x 7" Prutsm-an "West Coast" style stainless stecal, mounted on stainless steel retractable loop style frames. The mirrors shall be heated and remotely adjustable by the driver, Each mirror head shall have an amber fight, approxfinately 4" wide x 2" long to mark the outer extremity width of the vehicle to warn oncoming traffic . Parabolic convex mirrors, 8 " in diameter with stainless steel backs shall be, installed on the loop frame of each door mounted mirror. The cab shall be equipped with polished stainless steel fender extensions that fit into the radius of the cab fender well. The fenders shall provide protection against water and mud spray onto the cab from the front tires. The front wheel wells shall be eqtdpped with anti-spray mud flaps. ME, t t --- - ------- The entire cab shall tilt up, providing access t® the drive train for maintenance 10000-002 08/27/02 14 A 12 volt motor driven pump with a self-contained hydraulic oil reservoir and a manual back-Lip pwnp shall be provided to power the tilt system. A monitor light shall warn the driver if the cab is not latched. The cab shall be supported at four points with hystic mounts. The front cab supports shall be pivot points to allow the cab to tilt to 50 degrees for service and maintenance. This tilt angle will provide access to the engine area forward of the front axle. The rear cab shall incorporate fixed rubber mounts. The chassis shall be supplied with a vehicle wiring interface for apparatus body wiring connections. The interface shall be connected to the transmission ECU. The alternator shall be a 270 amp Leece Neville model 4864JB, engine driven via a multigroove polyvee belt and shall be automatically tensioned. The alternator shall meet all applicable NFPA 1901, current edition requirements for performance. The battery system shall be a single syAtem consisting of four (4) group 31, 12 volt DC, heavy duty, high cycle automotiv'e have batteries. The battery bank shall a group rating of 4300 cold cranking amperes (CCA) at zero degrees Fahrenheit and a reserve capacity of 800 minutes with a 23 amp draw at 80 degrees Fahrenheit. The battery group shall be box mounted on the side of the frame rails. The chassis shall be equipped with a Kussmaul "Auto Charge" 1200 battery cbar-er. The charaer output shall be rated for 40 amps at 12 vo"'Its DC for faster 40 0 15 08127102 ATC FreigI SUPER AUTO EJECTRECEPTACLE The components of the electrical package shall be integrated into the system by an engineered ng harness and interconnect system designed such that the system wiring, interconnects, warning control, load management interlock can remain unchanged regardle%%o-f—uba. vehicle lighting and interlock configuration. The electrical package shall include an electrical load management system which will control the warning light switch bank, automatic high idle activation, NFPA recommended voltage monitoring, load sequencing, and load shedding functions. The LMS shall monitor the main battery bank and shall be capable of monito a second, independent battery or battery bank (if present). 1 Devices will be sequenced "ON" from priority I (PI) to priority 7 (P7). Devices will sequence off from P7 to P 1. 10000002 08/27/02 16 When load management is enabled, device assigned P7 shall be shed -first, wbBe P I is to be shed last. LOAD RE-ACTNATION The load will reactivate when system -voltage increases appropHately, The electrical package shall incorporate a power distribution module (PDTVI) as an integral part of the electrical system to supply povver to all loads controlled by 0 U-JO-002 17 08/27102 ELECTIUCAL LOAD MANAGER INTERLOCK The interlocks shall monitor the status (active/not active) of the NFPA related interlock inputs, pump/PTO shi-ft switch, pump/PTO engagement qvlitch, park brake switch. and neutral switch. The interlocks shall control the outputs for the following N-FPA related interlock signals: Pump mode interlock, "Okay to Pump" and remote throttle interlock (pump panel throttle). —Ibe interlocks shall also control the following fimctions: Transmission lock-up command, high idle control logic with adjustable speed potentiometer for electronic engines so equipped, engine run/starter lockout relay, select switch for foot throttle inhibit during pump operation, a-td cab and body "door ajar" indication with relay for "door open" alarm. Daily engine/trammission inspection and service checks shall be accessed from 10000-002 08127/02 The following ffistnunents and warning lights shall be installed in the center panel directly in front of the steering coal is ig hrk Stop engine warning light Check engine waming fight Mirror adjustment E 08/27/02 ATC Freightliner Bidder QgMptie� DRIVERIS SME FLOOR AREA Foot operated control for steering column and steering wheel adjusiments option Foot tbrottle and brake pedal CENTRAL DASH CONTROL PANEL This panel shall be located above the kcent of the engine tunnel and sbaH contain: A 20" diameter padded charcoal gray steering wheel with a center horn button and two (2) grip spokes shall be provided. Three (3) switch and gauge plates shall be installed, each above the driver's officer's and center position to house optional controls or egj�pment as reguired. INSTRUMENT PIOEL The cab shall have a central dash switch panel with one (1) master and ten (10) rocker switch locations. 10000-002 08/27102 20 Bidder Complies Dash gauges shall be black faced with white numbers and orange pointers and shall read English measurements only- ADDITIONAL SWITCH One (1) additional dash mounted rocker switch shall be installed -for additional electrical. requirements, BEATER DEFROSTER AND AIR CONDMONLNG The cab shall be equipped with a prirwxy heater/defroster sYstem with a fresh air inlet filter and air conditioning. The, system sbal provide environmental air treatment in accordance with published SAE standards. A radiator mounted air conditioner condenser s1xffl be provided and installed in front of the engine radiator. The cab interior shall be a "Volcano Gray" color. Accent trim shall be medium slate gray. The following interior comj)onents sbaH be consistent in material and colFr: ct )0-002 a 08/27/02 Volcano Gray Imperial. fabric ENGLNE TUNNEL Dark gray fmperial fabric Bmshed stainless steel kick plate and door trim SEAT UPHOLSTERY Color coordinated. Shadow' and slate gray padded vinyl GAUGEPANEL Color coordinated powder coated al 9. 1714�� M Bidder Compligz" The interior of each door shaH have a soft touch ABS panel trim on the upper and center sections. A stainless steel kickplate shale be installed, extending I V up frorn the bottom of the door frame. DPJVER'S SEAT The driver seat shall be an H.O. Bostrom model "Firefighter Sierra" high-back non suspension seat. The seat shall be readily adjustable by the driver in accordance with SAE J1517. The seat shatl be equipped with 6" fore/aft adjustment and vertical travel ► 6. OFFICER SEAT The officer seat shall be w 0. Bostrom "Firefighter Tanker" 450 high back, non-suspension on and 6" of fore/aft travel. 10000-002 08127102 22 ATC Frelgh ill ner A BiddgLQomplies CRK�: 1,9]r1:,!,, RKkR FACING The rear cab area shall contain two (2) H. 0. Bostrom "Firefighter Tanker" 40OCT SCBA high back non-suspended rear facing seats. They shall, be mounted behind the driver and officer seats. CREW SEATS FORWARD A G The rear cab areas contain two (2) H. O. Bostrom "Firefighter Res-Q-Back" 450 SC E, forward facing laigh back non-suspended seats. The two (2) seats shall be mounted at the center of the back wall on an aluminum storage riser, Install Ziamatic. air pack brackets with collision restraint straps and quick release lanyards for the SCA seats in the cab. All crew seats shall be Durawear fabric, with a minimum tensile strength of goo lbs. wet or dry and a minimum tear strength of 200 lbs. on the warp and fill. - The forward facing positions shall be equipped with three-point seat belts, each having a 7" vertical adjuster. The rear facing crew seats shall be equipped with two-point lap belts. MODS/ACCESS, Custom Pumper Y N )4 E2-30 C1111" NIN The front bwnper shall be 10.0" high, two (2) rib contoured channel rolled from 10 gauge 304 stainless steel. It shall. be attached to a bolted frame extension 18 ahead of the center of the cab front. A 3116" bright finish aluminum tread plate deck shall be provided for the extended bumper. Two (2) painted tow hooks shall be mounted to the bottom flanae of the frame rail extension at a position which maintains an anc, 0 of approach compliant to U-002 08/27/02 23 NFPA 1901 Bidder Qomnlipz The fank 0 opening shall be conspicuously labeled with the words "DMESEL �V FUEL ONLY , on a permanently attached label. —FLUID CAPACITY PLATE % A pemanently mounted plate shall be installed in the driver Ps compartment, it shall identify the quantity and type of the following fluids used in the vehicle: Eri&c oil, engine coolant, chassis transmission fluid, pump transmission lubrication fluid, pump primer fluid (if applicable) and drive axle lubrication fluid. A permanently mounted plates be installed in the cab, specifying the quantity of peisonnel the cab is designed to accommodate. Installed overhead and in clear view of the driver shall be a permanently mounted sign that is engraved with the overall height of the completed apparatus. 'Warnimg signs shall be affixed to the rear panel and crew cab prohibiting VersoDnal against riding on the outside of the vehicle, and to ride only inside the cab on the seats provided with seat belts fastened. The ap]paxatus shall be thoroughly tested m accordance with the appropriate requirements of the latest edition of NFPA, Standard For Automotive Fire Apparatus. i One (1) PUMP MODULE, Side Control, Stainless Steel Rescue-Pumper Y_N_ 04-G2-34 flR� 5� = M A side console pump enclosure shall be installed. The substructure S constructed of stainless steel. The pump enclosure shall be a free st A- module- W, 08127102 Removable stainless steel pump panels shall be installed. AJI items on these panels shall be fictionally arranged, A hooded light shall be installed above the left side pr connection panel. Light shall be controlled by a switch on the pm-up operator's panel, Individual drain valve controls and master drain controls shall be located at the lower area of the side pump panels. Two (2) preconnected crosslay compartments shall be provided. Ihe crosslay divider shall be adjustable, The flooring shall be removable sections of maintenance fice non-metallic material. The floors shall include cut-outs for the swivel elbows to allow preconnected hose to be deployed from both sides of the apparatus. Two (2) 3/16" embossed, non-skid polished aluminum treadplate running boardl shall. be bolted to the pwnp enclosure substructure. M Permanently mounted color coded etched zinc tags shall be installed to identify all valve controls, gauges, -and drain valves, etc. R-0101120 Heavy duty Class I chrome plated twist lock style push-pull valve control handles shall be installed where built-in valve handles are not specified. Dischar ges and gated intakes 3" and larger shall include a speed regulated C) mechanism. An individual color coded identification label shall be directly inserted into the race of the push-pull handles. 30-002 08/27102 25 10000-002 The master pump suction and master pump pressure gauges shall be 4-1/2" diameter Ashcroft 30-0-600 PSI self-dampening compound gauges with stainless steel case, fluorescent tipped pointer, and black letters on a white background. UVDIVIDUAL LINIE GAUGES Each discharge shall be equipped with an individual 3-1/2'8 diameter Ashcroft 30- 0W 00 PSI self-dampening compound gauge with stainless steel case, fluorescent tipped pointer, and black letters on a white background. Installed at the pump operator's panel shall be Class I ENTFO III engine operating information/warning system with large LED displays to monitor the following: Engine RPM Tachometer, numeric LED display. Engine oil pressure, numeric LED display. If low oil pressure occurs, display alternates between actual pressure and LO, activating the alanm Engine coolant temperature, numeric LED display. If high engine temperature occuxs, display aftemates betwee.n actual temperature and LU, activating the alarm, Electrical system voltage, nurneric LED display. An adverse change in voltage condition will alternate display between actual voltage and LO, or M, activating the alarm. Me ENIFO III includes a built-in audible alaxm, wired to the oil pressure, water temperature and chassis voltage warning system monitors. M_Eh�� A preset fast idle set at 1400 rpm (or as otherwise required) shall be included with the electronic engine. The high idle feature shall be activated by a control switch mounted in the central dash panel. The water level gauge on the pump operator's panel shall be an electronic Class I model TLW. The water level gauge shall be an easy to read bar graph display with super bright LEDs showing water level in 1/20 increments of the tank. The a 08/27/02 BWA��� gauge shall flash when the water level drops to 1/4 tank capacity. The water level sensor shall be an electronic pressure transducer that is externally mounted 'Ie on the tank, eliminating the need for internal probes, \-I (1) FIRE PUMP, Power Flow 1250, Stainless Steel Rescue-Pumper 04-H 1-54 Y N_ FIRF, PUMP PUMP DESIGN The bearings shall be heavy duty deep groove, radial-type ball bearings. The bearings shall be protected at all openings from road dirt and water s%lash wit d—oub oil seals. Gear ratio 1 of the pump shall be matched for the erigine selected. Gears shall hf helical, and to be Precision-cut from heat-treated alloy steel. Chain drive or designs requiring an extra lubricating pump shall not be acceptable, Pump volute case shall have an integral cored heating jacket. I'M_1JVT.tA.L' eti At " W-M The pump shall be equipped with heavy wall suction and disc tai: nre manifoldi The inlet manifold shall be furnished with a recessed and strainer" " NST mal 1 6 C - 30-002 08/27/02 27 threads, and a long handle cap on each side. properly sized f ®r maximum flow and efficiency. PUNIP SHWT Biddff Complies The discharge manifold shall be The control shall be located convenient to the driver. Install cab and pump panel mounted indicator lights per NFPA 1901 standards. A single master pump drain of all bronze construction shall be provided. Master pump drain control is to be operated from left side of the apparatus. All pump passages, including relief valve, shall be connected to the master drain. WW WO The priming pump sball be an "oil-less" positive displacement vane type, electrically driven, and conform to standards outlined in NTPA 1901, current edition. One (1) priming control shall both open the priming valve and start the priming motor, When operating, the primer shall discharge only water to the ground. Drivetines shall be custom fit and balanced at the chassis assembly stage ani properly attached to the pump transmission. , The midsWp pump sball be equipped with a high quality, spring loaded maintenance�free, self-adjusting m echanical seal capable of providing a positive seal to atmosphere under all pumping conditions. 10000-002 08127102 28 The fire pump shall be covered by a minimtun one (1) year wa-rranty, Installation of the Captain governor shall include safety interlocks to ensure that the parking brakes are engaged, and that the transmission is in proper gear for the intended operation. All switches shall be weatherproof and color coded, and the Alp-ba numeric display shall be backlighted for case of operation in ambient Left and right side pump panel discharges shall be threaded directly to the dischar,e-e mauffbId. All ng and fittings 1-1/2" through 3" shall be high pressure flexible piping with stainless steel couplings or stainless steel piping. Larger diameter piping shall be Schedule 40 black iron. For ease of service and longer life of plumbing, Victaulic couplings shall be utilized where necessary. A 1-1/2" full flow pump to tank 1 ll/pump bypass line shall be controlled at the pump operator's panel. The plwnbing from the valve to the water tank shall be Class I high pressure flexible ho Ile with stainless steel couplings. - The tank fill s fitting in the specified water tank shall] be, sized to accommodate this valve. The tank suction piping shall be fiffl flow 3 ", with a 3 " Akron ball valve having a fle,mble connection with double stainless steel clamp assemblies, and a swing type check valve, contro Red at the pump operator's panel. Tank to pump flow- rate shall be a minimum of 500 GPM. 0-002 29 08127/02 The water tank shall ha-ve a capacity of 750 U.S. gallons. IRMW The tank covers shall be shall be constructed of 1/2" thick copolymer polypropylene sheet stock and shall incorporate a three-piece design that allows fbir individual removal and inspections, if necessary. The tank cover shall be recessed 1/2" from the top of the tank and shall be welded to both the sides and longitudinal baffles. The tank perimeter and floor shall be supported and retained in position by the body sub-fra-me and crossmembers. A female flange for the pw-np to tank fill he shall be bonded into the front 10000-002 08/27/02 01 BLdder Complies bulkhead of the tank with inner deflection shield. The size of the flange shall be compatible with the specified tank fill valve. C� TAINK FILL TOWER AND OVER-FLOW PIPING TANK SUCTION PIPING The tank to pump suction valve connections be all polypropolene construction. TANK WARRANTY The water tank shall carry a manufacturers unlimited time warranty for defects in material and workmanship under normal use and service. Warranty shall not apply to cases where tank is subjected to misuse or lack of normal main ten ance. The rubrails shall be of stainless steel construction. Rubrails shall be fastened to the exterior -vertical surf-ace of the rear body below the lower comparbnent doors. The side of body compartments shall be equipped with extruded aluminum rollup doors. Doors shall be as large as practical to provide case ♦ access to 00-002 08/27/02 32 SEEM Bidder ComIolies Compartment light switches for the roflup doors shall be magnetic ree& SvAtch type. Activation shall be controlled by magnets and sensors protectcd and concealed in the door assemblies. For maximum reliability, the electrical ctment to operate the compartment lights shall be carried through relays, not -ffie door switches. LEFT SIDE BODY COMPARTMENTS Compartment L1, ahead of the rear wheels, shah be 44.0" wide x 79.0' high x 27.09? deem Compartment L2, above the rear wheels, shall be 60.0" wide x 48.0" high x 27.0" deep. Compartment L3, behind the rear wheels, shall be 54.0" wide x 79.0®' high x 27.0" deep. WE 11 Compartment Rl, ahead of the rear wheels, shall be 44.0" wide x 79.0" bigh x 27.0" deep in the lower section and 14.0".deep in the upper sectim. Conipaxtment R2, above the rear wheels, shall be 60.0" wide x 48.0®' high x 14.0" deep. I Compartment R3, behind the rear wheels, shall be 54.0" wide x 79.V high x 27.0" deep in the lower section and 14.0" deep in the upper section. 10000-002 08/27/02 33 Bidder Comolies Rear panel step compartment REAR 1, shall be 46.0" wide x 34.75" high x 27.011 deep with one (1) rollup door. There shall be solid walls on each side of the rear step compartment. WHEEL WELL AREA The construction of the wheel well assemblies shall be an integral part of the overall body design. All fender panels shall be of 12 gauge, 304L stainless steel. Mirror polished stainless steel fender fenderettes shall be installed at the outer panels. Black closed cell foam rubber shall be installed between the flare and outer wheel well panel. Mounting hardware shall not be visible on the exterior of the body. Bolt-on 16 gauge 304L stainless steel wheel well liners sball be installed. Install 1/8" alumintau treadplate protection and trim panels as follows: Entire rear panel from the hose bed -floor to the rear step. Full height on the front face of the compartments from the compartment tops down to the pump area running boards. FRP (fiber reinforced) panels shall be installed to overlay the stainless steel outer side of body panels that are not covered with aluminum treadplate. The FRP 1�,-anels shall then be painted as detailed under "PAINTING - GENERA6 I L�EQLJIRENIENTS'. COMPARTMENT VENTMATION NN 08/27/02 11 '1 1 3 Bidder Cornplip-, compartments and shall use welded construction. Slatted extruded alumin run flooring shall be installed full width and length of the hose bed. One (1) 1/4" thick smooth almninum hose bed divider shall be installed in the hose bed. The divider shall be moLmted on a series of rigid stainless steel chamiels that span the width of the hose bed, and will provide adjustment from side to side with standard hand tools and no drilfirt& A 3/16" non-skid aluminum treadplate lower rear step assembly shall be installed, Additional suitable step surface shall be provided for ease of access to the hose bed area. Install two (2) vertical extruded aluminum hand rails with non-slip black rubber inserts and chrome plated stanchions, one each side on the rear of the body. An intermediate extruded aluminum hand rail with non-slip black rubber inserts and chrome plated stanchions shall be mounted horizontally at the rear of the body below the hose bed floor. Two (2) painted tow eyes direct mounted. to the chassis frame rails, shall extend through the back wall of the rear step compa'Ament. The ground ladders shall be concealed inside the body on the right side. Under no circumstance will it be acceptable for ladder storage to overhang the rear panel. A vertically hinged access door of aluminum treadplate shall be provided on the Lipper right side rear panel with stainless steel hinge and single point stainless steel bent D-ring latch. Compartment shall include a 5" door operated fight that C� 10000-002 08/27102 35 B shall also be wired t® the "door open" indicat ®r in the cab, Two (2) aluniinum hard suction hose sbo_xage trays with a machine sanded DA finish shall be installed above the ladders, inside the ground ladder storage Compartment. Two ()wed shelves shall be provided, The shelves shall be inAalled at the reduced depth area of compartments R1 and R3. COMPONENTS, Stainless Steel Metropolitan Pumper t-,02-50 Y N_ 12 VOLT ELECTRICAL SYSTEm INSTALLATION Care'shall be exercised to provide for easy serviceability of the system Proper insulation and heat deflection panels s4A bo installed mi appropriate areas. Wiring passing through sheet met�l p6ch shall be properly protected using grommets. Wiring shall be sized to carry 125% of tLe maximum anticipated load such that current draw will not exceed the rating of the wire. All circuit loads over 10 amps shall be carried through 30 amp Minimum plug-in relays, installed in circuit strips. No circuit loads over 10 amps s1ml be carried through the switches in the cab master switch console. D-002 316 08/27/02 ATC Freightliner The Optical Warning Device System shall comply with NFPA 1901 without exception. To mini�e the load placed on the electrical system during apparatus start-up for an emergency response, a sequential switching device shall be installed to energize the optical warning devices. VI Yhe apparatus manufacturer shall provide a "Certification of Compliance" of the warning system by one of the following means: 1. Certification that the system was installed within the geometric parameters specified by the manufacturer of the system, and referencing the optical source test reports provided by the manufacturer of the systemL 2. Certification that a mathematical calculation performed by a qualified person demonstrating that the combination of individual devices as installed meets the r equirements of the current NFPA standard. This calculation shall be based on test reports for individual optical sources provided by the manufacturer of the device. 3. Certification that actual measurement of the lighting system was performeil after installation on the apparatus. 10000-002 08/27/02 37 Bij r �c�rn�l� A halogen warning light bar with four (4) red lenses and three (3) clear lenses shall be installed and meet NFPA 1901 requirements for zone A. The center section shall contain a clear halogen rotating beacon in a clear lens. On each side of the center section, a red lens shall contain a clear halogen rotating beacon. At the front comers of the cab a right angle red lens shall contain a clear halogen rotating beacon and &W direction polished reflectors, Two (2) side facing sections shall each have clear lenses and a red halogen rotating beacon. Two (2) Code 3 550F with 50 watt fast rotating halogen beacons, one red, ont. amber shall be mounted at the upper-rear of the apparatus body. Two (2) Code 3 4135 Z red lens halogen perimeter fights shall be installed on each side of the apparatus. Two (2) Code 3 413 5X red lens halogen perimeter lights shall be installed above Ie stop/taff/tum signals. A Unity halogen spotlight shall be mounted on each front cab comer and shall be wired through e th ignition switch. Each liaht shall be mounted to allow 0 C M ATC Freightfiner Bidder Complies illumination of objects on either side of the vehicle within Zone A per NFPA 1901. They shall be activated through a switch in the handle of each unit. REFLECTORS Reflectors shaJI be installed on the apparatus in compliance with Federal Motor Vehicle S a-lety Standards and N_FPA 19010 CLEARANCE AND MARKER LIGHTS Clearance and marker lights shall be installed to comply with NITA a-ad all federal standards for highway vehicles. There shall be four (4) clear lens step lights mounted in a manner that illuminates the pt area running boards, and the rear step area. Six (6) clear lens underbody worldights shall be installed under the body around the perimeter of the vehicle. The lights shall be placed to illuminate the inmediate ground area around the unit. The lighting under the driver and crew riding area exits shall be activated cutomatically when the exit doors are opened. There shall be two (2) Unity AG-S 6" chrome plated hose bed spotlights mounted one each side on the rear hose bed stanchions. The lights shall be controlled by switches mounted on the spotlights. STOPJAM&AND BAC Install Whelm halogen 6E series lights in polished cast aluminum bezels, one (1) each side cn the lower rear body comers. Each bezel shall be mounted with closed cell iumprene molding around the full perimeter contact surface area • the body to scal out moisture and eliminate electrolysis. The tail lamps shall be installed in the followincr descending order: Im TOP Red Stop/Tail Light CENTER Amber Arrow Turn Signals BOTTOM Clear Lens Back-up 10000-002 08127/02 39 14- COMPARI-MENT LIGHTS BiOgL_Qorr��l� One (1) fight shall be installed in each compartment on the body, These lights shall be at least 4" diameter, shall be rated at 32 candlepower. Each light shall come on automatically when each door is opened. DOOR ILPEN ViDICATOR The compartment door switches shall be wired to activate a warning light in the cab when a door is open and the master suitch is om A License plate bracket and light shall be installed on the rear of the vehicle, it shall be located at the left side of the vehicle towards road side center, and shall be wired to come on with the headlights. DUAL ELECTRIC HORNS Dual electric horns rated at 400hz/500hz shall be installed under the cab, controlled through the horn ring on the center of the steering colunm, and wired through a dash mounted selector sla The chassis shall be equipped with a 100 watt electronic PA/siren. A remote control head shall be mounted in the cab. One (1) 100 watt speaker with a cast aluminum housing with protection grille shall be mounted in the bumper. FOOT SWITCH I One (1) foot operated switch shall be Ru-nished at the officer position fur controlling the electronlic siren. U-131 Two (2) bright finish Grover Stuttertone 21" air horns shall be mounted behind the front bLun'per, on the left hand side. A horn/air horn selector switch shall be installed on the central dash panel for choosing either the dual electric horns or the air horns. Horns are to be activated by the steering, wheel horn button. 40 M BACK-UP ALARM Bidder CornOies A Preco model 1040 automatic self-adjusting electronic back-up alarm producing 87 - 112 db shall be installed at the rear ofthe chassis between the fame rails. It shall operate whenever reverse gear i The hose bed area shall have a natural material finish and shall not be painted. WEE, EL F MISH Vehicle wheels shall have the standard factory color. LETTERING The Puxchaser shall provide lettering and accent striping after delivery and acceptance of the completed apparatus. There shall be a 4" wide, straight, white Scotchlite stripe applied in compliance with NFPA guidelines. DETA-MING 1he apparatus shall be thoroughly washed and detailed in preparation for final acceptance. One (1) aenerous size bag of assorted miscellaneous stainless steel fasteners that C7 were used in the actual construction of the apparatus shall be shipped with the completed vehicle for use as spares. All additional NFPA 1901 equipment required to be carried on this apparatus shall be the responsibility of the Fire Depart�lent to supply. Options for Metropolitan Rescue-Purn per - 2.075 06/04/02 Y—N- (1) Top Mount Control Panel Y—N- J11-32 ..... ..... ... A top mount pump operator's control panel shall be Rimished in place of the base side control panel. A transverse walkway constructed of nonskid aluminum treadplate shall be installed in front of the pump module. Nonskid aluminum treadplate steps shall be installed at the entrance to the walkway. )0-002 08/27/02 42 une (1) 06-M2-12 I z11111V= Two-Tone Cab Paint OPTIONAL CAB PAINT FMSH Bidder Cop2p_ Lies The chassis shall be ordered with a two-tone color sober using standard available paint. One (1) (3) Air Bottle Compts in Wheel Wells Y__N_ 06-M2-26 OPTIONAL AIR BOTICLE STORAGE � =z , There shall be three (3) compartments sifitable for storage of spare SCBA cylinders, located one (1) on the left side and two (2) on the right side rear fender panels. One (1) access door witb positive latch mechanism shall be installed per compartment. 24" Bumper Extension, Gravelshield, Hose Tray Y_N_ OPTIONAL BUMPER WYM 24" EXTENSION A!" HOSE WELL . ..... .... ...... .. ... A 6" wide Scotchlite stripe shall be installed in place of the base 4" stripe. Air Inlet Connection 11"IM MIMS One (1) ad.diti® 800 cubic inch chassis air tank with cable drain shall be fim�shed. One (1) Air Suspension Driver's Seat Y_N_ 06-M4-30 OPTIONAL DRIVER'S SEAT The driver's seat shall be an air suspension type. ,ie (1) Kussrnaul Pump Plus Y_N_ 3414-46 OPTION AL AIR COMPRESSOR 10000-002 08/27102 43 :)-e (1) -M4-54 Dne (1) )8-M4-62 e )b-M5-1 8 e (1) M6-42 )ne (1) "di le (1) )2-A2-08 The chassis shall be equipped with a Kussmaul "Pump Plus" ail compressor. Rear Cab Heater (adds 49,000 btu/hr) OFUONAL HEATER The crew cab shall be equipped with an auxibary heater. 3-Point Rear Facing Seat Delts OFTIONAL 3-POINT SEAT BELTS 3-point seatbelts shall be provided for the rear facing crew seats. (4) Additional Adjustable Shelves Y—N- Y--N- For (4) additional 200# capacity shelves shall be provided. The shelves shall be const:ructed of 3/16" smooth alutninurn sheets. The front and rear edges shall be formed up 2". Adjustable shelves shalt be mounted on adjustable track type channels to provide height adjustment with simple standard band tools. Aluminum Wheels IPO Painted Steel Y—N-- The cab, chassis, all features and options, exclusive of maintenance items, shall be warranted against defective materials and workmanship by the chassis n=ufacturer for one (1) year from the ip-service date. All warranty coverages shall include parts and labor required only by the manufacturer's authorized repair facility to perform the repair as directed by the manufacturer; and at the location necessary to properly perform the repair as determined • the manufacturer. (1) Year HVAC Warranty Y—N- The cab I-IVAC system warranty shall be provided and shall cover defects in material and workmanship for a period of one (1) year. Dne (1) (1) Year Starter /Alternator Warranty Y—N- )00-002 08/27102 44 ./--A5-,l 0 One (1) 92-A6-08 ATC Freightliner Bidder Cornnfloc The starter/alternator warranty shall be provided and shall cover the starter motor, starter solenoid, alternator and mounting brackets for a period of one (1) yeax- (1) Year Steering Warranty STEEIUNG WARRANI'Y Y—N- The steering warranty sbaR be provided and shall cover the steering gear box and the power steering pump for a period of one (1) year. One (1) (1) Year Engine Cooling System Warranty Y—N- 92-A7-1 0 ENGINE COOLING SYSTEM WARRANTY The engine cooling system warranty shall be provided and shall cover defects in material and workmanship for a period of one (1) year. One (1) (3) Year/Unlmtd Miles Mentor Axle Warranty (USICAN) Y N- 92-BI-32 AXLES WARRANTY A lifetime warranty shall be provided for chassis frame rails due to breaking or cracking. Any modification to the rail or body application must receive written pertnission from the builder before it is performed to validate warTanty. One (1) (5) -Year/Unlmtd Miles Crossmembers Warranty (USICAN) Y—N- 92-135-20 A five (5) year warranty shall be provided for all crossmembers, including CD gussets, due to breaking or cracking. ine (1) (5) Year/Unirritc! Miles Cab Strctr/Sht Mtl War (US/CAN) Y—N- 10000-002 08/27/02 45 A five (5) year warranty shall be provided :for the cab structural components and sheet metal panels, including doors. One (1) (10) Year/Unimtd Miles Cab Corrosion Warranty (U /CAN) Y N -06-70 CAB CORROSION WARRANTY A ten (10) year warranty shall be provided for cab perforation due to corrosion. from within. It shall exclude surface ruq, caused by chips or scratches in the paint. e (1) (1) Year/Unlmtd Miles Warning Equipment Y—N- )4-C2-1 0 M012 4"M arlov The body shall have a one (1) year, untimited distance warranty provided upon delivery and acceptance. Unless excluded elsewhere in the warranty or described as having longer time and distance limitations, the following components of the body are covered under the basic body warranty: Fire Pump Panel and Controls including - control handles a-ad linkages, gauges, indicators and sending units, remote throttle controls, water tank level indicators and sender(s). Body Emergency Lighting and Controls including - rotators, strobe tubes and strobe power supplies, directional light bats and other viswd warning devices installed at time of build. Body Lighting and Controls including - marker fights, scene lights, ground ani panel lights, stop n3• fights. Body Electrical Systems including - wiring, circuit breakers and distribution pan l(s). Warranty, Body, (10) Years, Structural/Corrosion (US/CAN) Y—N- '0-002 08/27/02 46 The body shall he warranted for tern (10) gears to be Eree of cracks resulting frorn stress and rust tbiou h of the component panels. Warranty does not apply to stress cracks or rust through resulting from misuse, accidents, or alterations One (1) Warranty, Paint, ALF Cab /Body 7 Yrs (U /CAN) Y �l 92 -02-04 PAINT QTY c 47 08/27/62 CHASSis S: Chassis- American LaFrance Metropo/itanTM 135" aluminum tilt cab FrootGAWR: 18'OOU{bomlMichelin XZA1 315/8OR22.520p highway tread DearGAW8; tires 24'000 |bum/ Michelin )<DNI1R22.516p mud & Wheelbase- snow tread tires 195° Houe6o6: 7DuVft with (1) adjustable divider on slated aluminum extrusion floor Cummins KSC 850 diesel rated @ 350 bhp W/ exhaust brake ]�aoonu�o�n/ AU!sonK8D-3068Pwyhouchpadron�o| and electronic -level check l3rakoa; VVebnn four channel ��BS and 187cfm�ir fluid Cab : 4-Door, /�} person oob. (S) ���B- �t air B�m�ic /\O-g airdry�rm/�h heater, heated stainless steel ` ' . 8oeaz v/bnacketa'vo|manog "D r"i mirrors - w/8" '- ~~'~~'~^~~' mirrors; " (4)-red, (4)-white Halogen interior done lights; stainless steel entry steps and cab fenders; stainless steel buroperwY 18" extension; dual air horns; air conditioning; wiper delay; tilt/telescoping steering column BODY FEATURES: Construction. 304L Stainless ateelmy[K18"ATPnunnNgboardoaodrearsbep style� Full height, full depth left side compartments; full height right side compartments w/ (2) shelves and integral concealed ladder storage; roll up, satin finish compartment doo <V rear compartment; 4"SootchUtestripe 's' Painted one color Houe6o6: 7DuVft with (1) adjustable divider on slated aluminum extrusion floor Tank: 7SO gallon American LoFoanoe polypropylene with lifetime warranty Pump: 1250 QpnnAmerican LaFruDce PowmrF/ow pump, with Class 1 Enfo|/( and Captain pressure governor control; oil-less primer Side Mounted controls mystainless steel panels I/0: 8" Tank topump 1.5'' Tank fill 2.5" Gated suction 2" crosslays � ' 8"8u�don�nbah �� oanae (4) 2.5" [)isuhanOee/2LH 1HH 1AFU ATC - American LaFrance c/o Jim Arnold 5104 West 601h Street Ttalsa, OK 74107 Ferrara Fire Apparatus c/o Greg Butcher Rt. I Box 163 Salina, OK 74365 Boise Mobile Equipment 900 Boeing Street Boise, Idaho 83705 Crimson Fire c/o Dick Goodrum 100 W. North Street, PO Box 8 Mayfield, KS 67103 Action Fire & Safety 36 Twin Springs Blanchard, OK 73010 Chief Fire & Safety Co., Inc. c/o Mike Heilman 92-/ South 4`h Street Chickasha, OK 73 019 HIE c/o Ken Lenz 19JO Byron Center Avenue Wyoming, Michigan 49509 —Pp 7Y 7 7-0- PO Box 26 Ode-n, AR 71961 Mid-west Vehicle Professionals 32CS South Lincoln Ywk, NE 68467 2003 PUMPER VENDOR LIST Murphys Transportation Services Inc 900 S. 66`" 'terrace Kansas City, KS 66111 Summit Fire Apparatus 11 Sperti Drive Edg0 ewood, KY 41017 Fire & Rescue c/o Jerry Ingram PO Box 105 Shawnee Mission, KS 66201 City of Owasso, Oklahoma Owasso Fire Department Contract Documents One New or Demonstration Firefighting V'6411cle ONE NEW OR DEMONSTRATION PUMPER TYPE FIREFIGHTING VEHICLE Specifications Bid Form I'Vid Affidavit Notice of Award Contract for Equipment & Services Invoice Affidavit One Now or Demonstration Pumper Type Firefighting Vehicle that meets or exceeds the minimum requirements per specifications. Marcia Boutwell, City Cleric L 1=496=20040 M The City of Owasso, Oklahoma is accepting bids for the purchase of one new or demonstration pumper type frefr- lating vehicle delivered to the Owasso Eire Department. ENE U EIME `l' AND PEC 'ICATIO It is the intent of tese specifications and requirements to obtain bids on a vehicle to meet the local needs of the purchaser, and to obtain bids that may be easily and completely evaluated on -in equal cornpetitiveo basis. Since bids from a 3r- rrnber of suppliers are anticipated, the purchaser cannot be expected to be f2ini.liar with all various technical details of all vendors' products; the only adequate method of evaluation will be to compare in this format. Vendors are cautioned that failure to submit proposals in the fon specified herein will be grounds to reject vendor's proposal and remove bid from consideration. Any questions for clarification should be directed in writing to Eire Chief Lonny Fisher, Owasso Fire Department, ISO Box 180, Owasso, Ok 74055. Responses will be furnished in writing to all prospective vendors. Each bid shall be legibly written or printed in ink on the form and in the format provided for in this document. No alteration in bids, or in the printed forms thereof, by erasures, interpolations, or otherwise, will be accepted unless each such alteration is signed or initialed by the bidder. If initialed, the City may require the bidder to identify any alteration so initiated. No alteration of any bid, nor the form on which it is submitted, may be made after the bid has been submitted. All addenda to the bid documents, properly signed by the bidder, shall accompany the bid when submitted. Bidders may Submit more than one apparatus for consideration. No bidder shall submit more than one bid per apparatus. Each submitted apparatus shall be bid separately from SPECIFICATIONS & BIDDING P,kGB 1 other apparatus that are submitted. A separate purchase price for optional equipment will be submitted along with the apparatus bide WITHDRAWAL OF BID No bidder may withdraw a bid after the date and hoar set for opening. A bidder may withdraw bid any time prior to expiration of the period during which bids may be submitted, by a written request signed in the same manner and by the same person who suns the bid proposal. No bid may be withdrawn, modified, or otherwise changed once bids have been opened, C. ACCEPTANCE AND REJECTION OF BIDS The City of Owasso reserves the right to accept the bid which, in its judgment, is the best bid, to reject any or all bids and to waive irregularities and informalities. Bids received after the specified time of opening will be returned unopened. SPECIFICATIONS & BIDDING PAGE 2 1. SCOPE: This specification covers a new, tested and certified, commercially produced emergency vehicle of the type specified in the American Resign Criteria of the National Highway Traffic Safety Administration, U.S. Department of Transportation, Washington D.C. Bids are solicited from all vendors recognized and documented by manufactures of such body styles holding certifications by qualified and accepted independent testing laboratories and registered professional engineers as to manufacture's ability to construct a vehicle in full accordance with NFPA 1.901 and 1999, and that comply with or exceed the following terns, specifications, and conditions. I. A. OKLAHOMA MANUFACTURERS CERTIFICATE OF LICENSE FROM THE OKLAHOMA MOTOR VEHICLE COMMISSION TO SELL, AND SERVICE VEHICLES IN THE STATE OF OKLAHOMA MUST BE INCLUDED WITH YOUR DID. A. DOCUMENT SHOWING GOOD STANDING WITH THE BETTER BUSfNESS BUREAU MUST BE INCLUDED WITH YOUR BID. THE BUILDER MUST BE A CURRENT MEMBER IN GOOD STANDING OF THE NATIONAL S O DOCUMENT SHOWING GOOD STANDING MUST BE INCLUDED WITH YOUR 's ! 1, 0 0 1 ANY DEVIATION FROM ITEMS I.A. AND/OR I.B. WILL BE CONSIDERED GROUNDS FOR REJECTION OF BID. 2. COMPARISON: These specifications are intended to provide a common standard to which all vendors shall bid. F Dr this reason, all items that are not complied to must be indicated by checking "AL,TERNATIVE Failure to so respond will disqualify the bid. STECIFICATIO iS FOR BID & DELIVERY PAGE 1 If the bidder is not going to furnish the item EXACTLY as described in this specification, he must indicate a deviation even though he feels he may be exceeding what is described, For each deviation taken, the bid must include detailed technical description of what he will furnish, as well as a fill explanation of why the deviation equals or exceeds the item in the specifications, SPECIFICATIONS FOR BID & DELIVERY PAGE specifications, service facilities, and experience of bidder, suitability for particular use, as well as initial cost to purchase, plus quality and completeness of vendor's proposal. 6. RESPONSIBILITY FOR MANLTACTURE: It is the intent of these specifications to obtain a vehicle that is manufactured in one facility. What is; the body, conversion, etc. to be built by the same -manufacturer so that the unit can be returned to the original parts jigs, should accidental damage occur. 'Vendors who subcontract these components will be expected to fully disclose the nature and extent of such sub-contracts, so that the purchaser may evaluate potential warranty and service problems, should they arise. THE TRIP WILL BE A PRE-CONSTRUCTION CONFERENCE x FACILITY, TO INCLUDE AIRFARE, LODGING, AND ALL MEALS FOR TWO PERSONNEL. THIS WILL REQUIRE ONE NIGHT'S LODGING. SPECIFICATIONS FOR BID & DELIVERY PAGE 3) OWASSO FIRE DEPARTMENT SPECIFICATIONS FOR �61 10 CHASSIS A, Bumper Extension COMPLY --__NOT COMPLY - ALTERNATIVE B. Gravel Shield, with 1 1/2 trash line compartment /I V211 holding 1001 of I /,,, hose. SST connection/capable of COMPLY -NOT COMPLY - ALTERNATIVE C. Two air horns COMPLY ---NOT COMPLY A-ILTERNATIVE D. Antilock braking system COMPLY NOT COMPLY - ALTE%NATIVE E. Automatic drop down tire chains COMPLY NOT COMPLY - ALTERNATIVE F. Heated remotely adjustable cab mirrors COMPLY NOT COMPLY - ALTERNATIVE 11 DRIVE TRAIN SPECIFICATIONS A. Minimum 350 hp diesel engine SPECIFICATIONS PAGE I Co Engine brake capable of on/off and multiple settings COMPLY NOT COMPLY ALTERNATIVE D. Six/Five speed automatic ptish button transmission COMPLY TOT COMPLY ALTERNATIVE E. Minimum 40 gallon fuel tank COMPLY NOT COMPLY ALTERNATIVE III T11UCK CAB A. Minimum foux door cab COMPLY NOT COMPLY ALTERNATIVE B a Seating four to five firefighters COMPLY NOT COMPLY ALTERNATIVE. C� Two tone paint finish, white over red COMPLY -NOT COMPLY ALTERNATIVE, D. Climate control, heating defrosting and air conditioning COMPLY NOT COMPLY ALTERNATIVE E. Defrosting fans (2) COMPLY NOT COMPLY ALTERNATIVE F. Drivers seat air suspension seat (non-SCBA) COMPLY NOT COMPLY ALTERNATIVE G. All other seats non-suspension, SCBA capable COMPLY NOT COMPLY ALTERNATIVE SPECIFICATIONS PAGE 2 H. Air pack seat brackets to accept Scott 4500 (45 min) SCBA COMPLY ---NOT COMPLY __ ALTER-NATIVE I. David Clark fntercon-i/Radio System with Motorola Mobile Radio 800 mhz, model LCS2000 headsets for each seating position, -w�, COMPLY ---NOT COMPLY ___ ALTERNATIVE J. AM/FM Radio with speakers COMPLY --NOT COMPLY __ ALTERNATIVE K. Motorola CDM 1250, 45 watt, 64 channel capable, of-eq", installed in the cab COMPLY -NOT COMPLY IV MANUALS & DOCUNIENTATfON A. Two sets of operational/service manuals COMPLY--___ NOT COMPLY V. ELECTRICAL SYSTEM A. Alternator meets N'PA 1901 ALTERNATIVE ALTERNATIVE COMPLY NOT COMPLY -ALTERNATIVE V1. PUMP A. Two six . inch steamers with piston relief valves and combination Storz/3" NST caps COMPLY NOT COMPLY - ALTERNATIVE SPECIFICATIONS PAGE 3 L3. Two 1 1/4" crosslays COMPLY —NOT COMPLY ALTERNATIVE C One 3" crosslay COMPLY' ---NOT COMPLY ALTERNATIVE D. One 3" rear discharge COMPLY -----NOT COMPLY ALTERNATIVE E. One 3" deck aun dischar-e with removable deckmn COMPLY _—NOT COMPLY ALTERNATIVE F. Meets cwTent NFPA standards COMPLY NOT COMPLY ___ ALTERNATIVE G. 750 gallon ininimum poly propylene booster tank COMPLY NOT COMPLY ALTERNATIVE H. Top mounted pump panel COMPLY NOT COMPLY ALTERNATIVE G. Minimum of a 1,250 gpm pump COMPLY NOT COMPLY ALTERNATIVE VEI HOSE BED A. Capable of storing 400' of 5" LDH and 400'of 3" hose. COMPLY NOT COMPLY ALTERNATIVE B. Capable of storing 150' of 3" pre connected hose. COMPLY NOT COMPLY — ALTERNATIVE SFECIFICATIONS PAGE 4 SPECIFICATIONS PAGE 5 B . Chrome plated or polished stainless steel fenderettes, bumpers and accessories shall SPECIFICATIONS PXGE 6 F. A breaker box with 120-volt circuit breakers will be installed CUMPLY NOT COMPLY - ALTERNATIVE XII WHEEI S A, The vehicle wheels shall be chrome simulators or polished aluminum rims. COjWLY .-NOT COMPLY -- -- ALTERN ATIVE X111 BRACKETS A. All supplied equipment will be mounted on a bracket within a compartment to be specified by the department. COMPLY NOT COMPLY___,,____ ALTERNATIVE OPTIONAL E'QDPMENT L Strainer 6" barrel type COMPLY NOT COMPLY - ALTERNATIVE 2. Two flat head axes, with fiberglass handles COMPLY NOT COMPLY - ALTERNATIVE I Two pick head axes, with fiberglass handles CONfPLY NOT COMPLY - ALTERNATIVE SPECIFICATIONS PAGE 7 4. Rubber mallet 7. Two 12'X 14' salvage covers ALTERNATIVE ALTERNATIVE ALTERNATIVE 1C. Two Storz spanner sets COMPLY NOT COMPLY SPECIFICATIONS PAGE 8 ALTERNATIVE 15, Two 2.5" NST double male, lightweight materials COMPLY NOT COMPLY ALTERNATIVE 16. Two 2.5" NST double ferrule, light weight materials COMPLY NOT COMPLY ALTERNATIVE 19. Seven Scott 4500 psi, 45 minute carbon fiber cylinders, orTqual COMPLY w -NOT COMPLY - -. - A-LTERNATIVE 20. One 10'foldin(y 0 ladder COMPLY NOT COMPLY 21. One 14' roof ladder CONTLY NOT COMPLY 22. One 24' extension ladder COMPLY ALTERNATIVE SPECIFICATIONS PAGE 9 SPECIFICATIONS PAGE 10 1. A DOCUMENT SHOWING GOOD STANDING WITH THE BETTER BUSINESS BUREAU MUST BE INCLUDED WITH YOUR BID. CCMPLY--,-- NOT COMPLY-- COMPLY--- NOT COMPLY ANY DEVIATION FROM ITEMS I AND/OR 2, WILL BE CONSIDERED GROUNDS FOR REJECTION OF BID. COMPARISON: These specifications are intended to provide a common standard to which all vendors shall bid. For this reason, the bidder must respond to each individual item in the checklist by indicating "COMPLY" or "NOT COMPLY" where indicated. Failure to so respond, will disqualify the bid. If the bidder is not going to furnish the item EXACTLY as described in this specification, he must indicate a deviation even though he feels he may be exceeding what is described. For each deviation taken, the bid must include detailed technical description of what he will furnish as well as a fall explanation of why the deviation equals or exceeds the item in the specifications, SUBSTITUTIONS: All substitutions shall be "equal to" or "greater than", and exceeding the minimums of particular items specified, and full information to enable purchaser to determine suitability shall be furnished. Purchaser or its designated shall be the final judge of any proposed exceptions or substitutions. SPECIFICATIONS PAGE 1 1 ONE NEW OR DEMONSTRATION PUMPER TYPE FIREFIGHTING VEHICLE TOTA-L BI Do $ I hereby acknowledge that I have read the requirements and specifications and that I am legally bound by the statements in those specifications and on this Bid Proposal - Submittal Page. Maine of Manufacturer: Name of Vendor/Bidder- Printed Name of Person Authorized to Sign: Signature: RM I CONIPLETE AND ATTACHTHE NON—COLL4SION BID AFFIDAVIT TO BM NON-COLLUSION BID AFFIDAVIT STATE OF ss COUNTY Printed Name Signature Subscribed and sworn before me this _ day of 2003. NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID � PROPOSAL NOTICE OF AWARD Im O N-E NEW OR DEMONSTRATION PUMPER TYPE FIREFIGHTING- VEHICLE The City of Owasso, Oklahoma has considered. the BID submitted by you for the above- described item in response to its Notice to Bidders. You are hereby notified that your BID has been accepted for items in the amount of You are required to return an acknowledged copy of this Notice of Award within ten days to the Owasso City Clerk, PO Box 180, Owasso, OK 74055. Dated this day of _. 2003, CITY OF OWASSO, OKLAHOMA M Receipt of the above Notice of Award is hereby acknowledged by NAME OF VENDOR this day of , 20 3 Title: CONTRACT FOR EQUIPMENT AND SERVICES THIS AGREEMENT, made this _ clay of ��� w_ 20 between the City of Owasso, Oklahoma. (CITY), and WIT S S ,TH: 1, That for and in consideration of the sum of 9 VEMDOR will furnish to CITY one _ � w � � , as indicated in the specifications. 2. The VENDOR will furnish all of the labor and other services necessary- to deliver the vehicle and equipment as required in the Contract Documents and Bid Specifications. 3. 1 The CITY shall pay VENDOR upon acceptance of delivery of the vehicle and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective Heirs, executors, administrators, successors and assigns. 7. This Contract shall be governed by the laws of the State of Oklahoma, both as to interpretation and performance. Marcia 13outwell, City Clerk By: Crary Cochran, Mayor Stcpheri P. Gray, City Attorney PENN= Company 0 Title NON-COLLUSION INVOICE AFFIDAVIT STATE OF COUNTY Print or Type Name of Contractor or Vendor Signature Print or Type Name and Title Subscribed and sworn before me this _ day of ___ 2p Ly "A telt"EMMMA My Commission Expires: NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH INVOICE. i i \ L i TO- THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM. AMA STA G, P.E. -� ENGINEERING PR ECTS MANAGER SUBJECT. CHANGE ORDER NO. 1 AND FINAL PAYMENT 1+Y02-03 STREET REPAIR PROJECT DATE. September 11, 2003 Public Works Department Engineering Division staff has compiled street data pertaining to needed repairs in conjunction with the FY02 -03 Street Division Capital Outlay budget. Residential streets throughout the entire city were inventoried and evaluated using a street management computer program. Sites identified for repair were prioritized ranging from low, moderate to high priority. A total of 275 sites were rated as high priority with an estimated repair cost of $1,155,000. In May 2003, City Council approved the award of the FY02 -03 Street Repair contract to in the amount of The work included the repair of sixteen (16) high priority sites. The construction contract was awarded to Magnum Construction, Inc. of Broken Arrow, Oklahoma in May 2002 for the amount of $85,100.00. Final inspection was conducted on August 26 -27, 2003 and no deficiencies were found. The contractor has provided a one -year maintenance bond for the work as part of the Contract Documents. Progress payments have been made in the amount to $83,809.73. Pay Application No. 3 in the amount of $5,672.83 was submitted by the contactor as request for final payment. ILAIN The work was awarded as a unit price contract where the quantities presented in the Bid Form were estimated based on expected conditions and used solely for the purpose of comparison of bids. It was therefore anticipated that a quantity adjustment be made at final payment to reflect actual quantities provided. Change Order No.l is recommended to adjust pay quantities and provide final payment. The following items are adjustments of quantities based on unit prices bid for items included in the contract: Page 2 Change Order No. I and Final Payment FY 02-03 Street Repair Project Quantity Description n Unit Ln— lt Price Adjustment Total — 'Type I patch SY $68.00 + 140.92 SY $9,582.56 Flowable Fill CY $ 130.00 - 40.00 CY -$5,200.00 $4,382.56 Therefore, the total requested to be approved for Change Order No. I is $4,382.56. FUNDING SOURCE: An adjustment in the contract will be required to reflect the following: Original contract amount $ 85,100.00 plus Change Order No. 1 $ 4,38156 Revised Contract Total $ 89,482.56 The FY02-03 Street Division budget (Line Item 01 -300- 54210) includes $115,000 for street improvements. However, of this amount only $85,100 was allocated to fund the FY 02-03 Street Repair Project. Funds for Change Order No.1 are included in the FY 03-04 Street Division budget (Line Item 01-300-54210). L A-m 1. Staff recommends Council approval of Change Order No.1 in the amount of $4,382.56. 2. Staff recommends Council acceptance of the FY 02-03 Street Repair Project and authorization for final payment to Magnum Construction, Inc. in the amount of $5,672.83. 1. Change Order No. 1 2. Pay Request No. 3 - Final . �— uJ 03:12p CHANGE ORDER TO COMERACTOR: Magnum Construction, I,-jc_.00NTRACT FOR: Unit Adjtistment P 0 Box 707 Broken Arrow OK 7401.3 The Contract is changed asbollows: Magnum Construction, Inc. P 0 Box 707 ADDRESS Broken Arrow OK 74013 Y 4 -A B DATE September 5. 2003 M CHANGE ORDER 00600 - P-,ige 1 of 1 M APPLICATION AND CERTIFICATE FOR PAYMENT Page One of TO: (Owner) --a+� Contract Date: S-- Zo - FROM. (Contractor) 'Po 110y, -70-1 'G "Y jzo-'( PROJECT. V�( SA��,mr CONTRACTFOR: Application Dated 9-q- Period Too —i� 1A Distribution To: Owner Architect Contractor -Engineer R'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. I® 2. 3, 4a 61 31 N Retainage: a. () % of Completed Work $ — C-1.) — (Column D & E on Continuation Sheet) - FINAL b.— % of Stored Material 40 (Column F on Continuation Sheet) Less Previous Certificates for Payment 0 qqz- -I-, $ AGRE-EMENT 04o 00300 - Paye 3 of 14 9. Balance to Finish, Plus Retaina e (Line 3 less Line 6) C 1 CAE ORDER SUMMARY, , Change Orders approved in previous months by OWNER TOTALS Number Approved this month 1, Net Change by Change orders $ —Q-3 , ADDITIONS DEDUCTIONS I The undersigned Contractor certifies that to the best of and belief, the WORK covered by Us Application f0t payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work r which previous Certificates for a `, m issued and payments received from the and ; now CONTRACTOR: By: iii L-') — STATE OF OKLAHOMA ) COUNTY OF % )SS Subsc6bed and sworn to before me this y day of (SEAL) MY Commission Expires: ® f Commission #: Date- Notary Public ���tRELNfENT TO: HONORABLE MAYOR AND CITY COUNCIL CITE' OF O LASSO FROM. ANA Ca STAGG, P.E. ENGINEERING P11ZO TS MANAGER SUBJECT. . A CONTRACT FOR FAIRWAYS DRAINAGE IMPROVEMENTS DATE- September 11, 2003 e • +ij ' .ail , � ; } In response to concerns expressed by residents in the community, in July 2003 Council approved the construction of drainage improvements at Fairways at Bailey Ranch. The work includes the construction of a berm 800 feet in length and 6 feet in height, modifications to existing manholes and junction chambers, replacement of existing stormwater sewer and the installation of a new storm pipe under E 89th Street North. Engineering design was initiated in July 2003 by Atkins and finished in August 2003. Contract documents are structured as Unit Price Bid to complete all construction work. The Engineering Estimate prepared by Atkins in August 2003 is $150,487.50. Advertisement for Bids was published in the Owasso Reporter on August 21, 2003. Bids were opened on September 9, 2003 fi-om four (4) companies as follows: Morton Excavating (Coweta) $ 158,714.30 Carter Excavating (Sand Springs) $ 162,222.00 Cherokee Builders (Tulsa) $ 189,872.75 R.L. Hensley Construction (Tulsa) $ 219,980.00 Morton Excavating (Coweta) submitted the apparent low bid at $158,714.30. City staff examined the submitted bid package and no omissions or errors were found. Public Worlcs personnel has checked references and found Morton Excavating past performance to be satisfactory. Funds for this project were included in the Capital Projects Department of the General Fund. However since the original project inception, the scope has increased to include additional structures to accommodate the 100 -year storm event. As a result, the overall project budget has increased and is Page 2 Award Contract for Fairways Drainage Improvements expected to exceed available finds obtained for engineering and construction. An additional supplemental appropriation will be requested to pay for the engineering services. RECOMMENDATION: ,Staff recommends Council award the contract for the Fairways Drainage Improvements to Morton Excavating (Coweta, DID) in the amount of $158,714.X 1. Location Map 2. Bid Summary Sheet 3. Bid Form E TO DRAIN! PSTTZEAM OF BERM 10 �b& - E xi ING - TEAR 0 RAR'�� D NTION ----- St AR st FEK4ZEJ ."17.00 BERM ,i \ ` _ \ + DO NOT DISTURB FENCE =656.99 - 'REMOVE 2 EXISTING ' -- I a� NO itmpopkzy BALE BARRIERS - . -- STk 144 27* RT FL-649M 11 - - , ANg 2-18 CPP STRUCTURE NO, I TREES TO BE SPECIAL INLET, E REMOVED; RELOCATED SEE SH. 4 AND 8 'VED BY PTHERS E SSMH TR=649.,76 %EXI T. 6ONTOORS .4`0 00 ------ °s a + _----GRADE SWALE TO DRAIN TO TF EE T6 DO NOT INLET 'DISTURB jEE T6 BE REMqVED GRADE T DRAIN + 00 8 IN PC 14.03, lmopolSm cpNT(q)U PIPE CUT- e PVC PIPE -UPSTREAM OF THE -DL k BERM. DAYLIGI-IT EE-" Ab '7' \Z) VKTH SWALE DRAl DO NOT IN Rs P67U1, I Egg 8� Pmt (REPLACE EXISTING MANHOLE FRAME -ED WATERTIGHT REMOPYE AL0 COVER WfTH BOLT W Da- Pvc aSTOG' TE FRAU ?ND-cbVERA:r ExwNGX-C[5p Ilk SILT FE 00 11, E IN GRADE TO DRAIN SWALE OIFC PG LIPSTREAU OF BERM; 10 3X P ----------- BE R kOVED TR. NO.-2" EXa TING MODI­5��_JUNCIIION, 24 CPP 80;<, SEE SH. REMOV REPLACE X15TING HEIADIAILL CPP INS L INLET EACH SIDE' — OF XIS ---N KIND. X NG INLET AND 0' ONST. X RIND XISTING INLET AND JUNCTION BOX. SEE H.'9 TREES `TO E RELO OTHERS - ----- REMOVE CE cr R 24" CPPI 'X ELL. PI MAINTAIN pFLO LENS® of TEMPORARY' —BURIED 0 ��BALE SEE PA I E BARRILRS -----CONTROL-, 5 PAVEMENT' E 5034.U-' < ELEV. 649.57 Am PONT 6. lo 646.22 CONTROL PONT CHISELED `X°° PAVEMENT 643.00 E 5 27.99 ELE .637.78 TE NOTES a 0 0 0 w 0 Z ® '(R 0 -1 0 U ID vf� CL 0-0 0 0 M 'a U 0 z (D G) c 0 0 0 0 co z KL 9x th X (D co 2 (D 0 Us en M M. U2 -T z 0 m m (n (D 0 -77 -q zr (D co 4 0 x 0 x 0 x 0 x 0 x 0 x U;. 0 X* K) ft) (D �4 (D (n CL rD THE FAIRWAYS AT BAILEY RANCH DRAINAGE IMPROVEMENTS (North 97 "' East Avenue and East 56th Street North) CITY OF OWASSO, OKLAHOMA OMA BID 0403 00200 - Page 3 of 9 Itorn Spec. No. Est, Quantity Unit Description Extension 11 611 1 EA Manhole 4' Diameter UNIT PRICE IN WORDS ($ )per (Words - amount written In words has precedence) -- BID 0403 00200 - Page 4 of 9 91 r 0403 — BID 00200 - Page, 5 of 9 0 Item Spec. No. Est. Quantity Unit Description Extension 25 619 57.5 LF Sawing Pavement UNIT PRICE IN WORDS per LF 4 Z22_�2 (Words - amount written In words has precedence) Item Spec. No. Est. Quantity Unit Description Extension 26 641 1 LS Mobilzation UNIT PRICE IN WORDS Q-- per LS $ Q i6 (Words ® amount written In words has precedence) L-) 0403 I" 1 00200 - Page 6 of 4 0 E NE EC!l I 4. BIDDER agrees that the work will be substantially complete within fifty-five (55) calendar days after the date when the Contract Times commence to ran as provided by the General Conditions and completed and ready for final payment in accordance with the General Conditions within forty-five (45) calendar days after the date when the Contract Times commence to run. BIDDER accepts the provisions of the Agreement as to liquidated damages of Five Hundred Dollars ($500) for each consecutive day that expires after the time specified for substantial completion until the work is substantially complete. 5. The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of B. Statement of Bidder's Qualification, Section 00230; and Co All forms listed in Instructions to Bidders, and Section 00110, 6. The terms used in this Bid, which are defined in the General Conditions of the Consh action Contract included as part of the Contract Documents, have the meanings assigned to them in General Conditions. M 91MV61 kNalve_ m0c�on C® ANY: HE 00200 - Page 7 of 9 �7 TO- HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ]FROM- ANA Co STAGG, P.E. ENGINEERING PRO TS 1 ACER SUBJECT, FINAL ACCEPTANCE Al-M APPROVAL OF FINAL PAYMENT 2001 CDBG SIDEWALK REHABILITATION PROJECT DATE® September 11, 2003 As part of the City of Owasso Community Development Bloch Grant (CDBG) program, this project included the construction of 6,000 linear feet of sidewalks, repair of existing sidewalks and construction of ramps in locations where handicap accessibility standards were not met. Locations for the new sidewalk and handicap ramps were identified within the original area of town (generally bounded by East 76th Street North to 8th Street and U.S. Highway 169 west service road to .Atlanta Avenue). The construction contract was awarded to Horizon Construction Company, Inc. in April 2003 for the amount of $132,864.21. Final inspection was conducted in July 2003 and all items identified at the final inspection requiring correction to meet city standards were completed. The contractor provided a one -year maintenance bond for the work as part of the Contract Documents. Progress payments totaling $118,003.48 were made to horizon Construction Company, Inc. per Section 5.1 of the Agreement. Final Payment (Application for Payment No. 4 attached) in the amount of $13,111.50, however, was inadvertently made prior to Council approval. This sum was included on the Claims List for August 5, 2003 and approved for payment. \ Y . i � f Funds for this project are available through a federal grant in the amount of $67,132.00. The City contribution of $63,982.98 is included in the FY 02 -03 Capital Outlay budgets in Capital Projects (Line Item 01 -195- 54220). Staff recommends Council acceptance of the FY 2001 CDBG Sidewalk Rehabilitation improvements and approval of final payment to Horizon Construction Company in the amount of $13,111.50 for a total project cost of $131,114.98. 1. Application for Payment No.4 i - -12 1 0 TO: (Owner) City of Owasso Contract Date :. 4/15/03 111 North Main Owasso, OK 74055 Application Date: 7/11/0 -3 ROM: (Contractor) Horizon Construction Co. Period To:— 6/30/03 P,O, Box 690 Owasso, OK 74055 Distribution To: Owner Architect PROJECT: FY 2001 GDBG Sidewalk Rehabilitation Contractor Engineer CONT CTFOR: City of Owasso CONTRACTOR'S APPLICATION FOR PAYMENT Application is wade for payment, as shown below, in connection with the Contract. Continuation sheet is attached. 1 a Original Contract Sum 13 2, 8 6 4® 21 20 Net Change by Change Orders 3, Contract Sure to Date (Line l & 2) 9 I S ACS Total Cornoleted & Stored to Tate $ 131 ,114.98 6. Total Earned Less Retainabe (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment F I/ 0 131 , 11 4.98 � S 118,003 ®48 V AGREEMENT 0303 00300 - PaBe 8 of 14 o CURR.EN7 PAYMENT DUE Balance t-,:-- inish, Plus Retainage (Line 3 It--- Line 6) 1ANGE OREER SUMMARY: =ge Orders u in previous )nths by OW �R . TOTALS Approved this r---c--,Ith Number Date App:--,;--d Net Change by a-- --"age Orders � 13111 ®5p ADDITIONS DEDUCTIONS 5 0303 A G R E E L% I ENNT 00300 - Page 9--OC14 MEMORANDUM TO. THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- F. ROBERT CA RR JR., PX. PUBLIC WORKS DIRECTOR SUBJECT: ACCEPTANCE OF STREETS AND STORM DRAINAGE SYSTEM GARRETT C EIS — PHASE I DATE: September 11, 2003 The subject 22-acre residential development is located southeast of the E 116th Street North and N 129'h East Avenue intersection (see attached map). The sanitary sewer system was accepted by Council on September 2, 2003. Design for the streets and storm drainage system were reviewed and approved in May 2003. Construction was inspected by the Public Works Department. Final inspections for the streets and storm drainage systems (Phase I of construction) were conducted on August 19, 2003. All items identified at the final inspection requiring correction to meet city standards have been completed. An As-Built topographic survey of the storm water detention facility has been reviewed by Public Works to verify conformance with the approved design. The construction contractor has provided the required one-year maintenance bond for the storm drainage system and a two-year maintenance bond for the streets (see attached). LU NXIM MIJAW17r Y [1�►A Staff recommends Council acceptance of the Garrett Creek (Phase 1) streets and storm water drainage system. 1. Location map 2. Maintenance Bonds � �� ƒ pk * * - »© «»« »� . # <�- .. .��, ■.d »e - °? »2'� ®y °2 »� ^ #� e » »?2? e «9w ? ©� 22 : »2t:32 « :e» KNOW ALL MEN BY THESE PRESENTS, That we Landeo Construction Company as Principal, and Mid-Continent Casualty Company as Surety, are held and firmly bound unto The City of Owasso as obligee in the penal surn of One Hundred Sixty Thousand and 00/1.00--,--($160,000000) to which payment well and truly to be made we do bind ourselves, our and each of our heirs, executors, administrators, successors and assign jointly and severally, firmly by these presents. WHERE AS, the said Principal entered into a contract with the The City of Owasso dated for Garrett Creek Homesite-Storm Sewer WHERE AS, said contract provides that the Principal will furnish a bond conditioned to guarantee for the period of One_year(s) following acceptance by The City of Owasso the owner, against all defects in workmanship and materials which may become apparent during said period, and WHERE AS, the said contract has been completed, and was approved on NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship which become apparent during the period of _One _year(s) from and after acceptance by the City of Owasso, the owner, _then this obligator shall be void, otherwise to remain in full force and effect. MAT,"FROF I � i ; j Principal: s cti Lanqon n ,7 ompa (seal) By: Surety: Mid-Continent Casualty Company (seal) Deborah J. Morris, Atto eyy-in-Fa�ct MID-CONTINENT INENT CASUALT Y COMPANY "Tulsa, Oklahoma Know all Peen by these presents: That the MID-CONTINENT CASUALTY COMPANY, a corporation of the State of Oklahoma, having its principal office in the city of Tulsa, Oklahoma, pursuant to the following By -Law, which was adopted by the Stockholders of the said Company on March 13th, 1947, to -wit: "Article IV, Section 7. -- The Executive Officers of the Company shall have power and authority to appoint, for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, one more Resident Vice President, Resident Assistant Secretaries and Attorneys-in-Fact and at anytime to remove any such Resident Vice President, Resident Assistant Secretary, or Attorney -in -Fact and revoke the power and authority given him. None of such appointees need be Directors of tine Company." The Company does hereby constitute and appoint Robert C. Rates, Robert W. ISariovich, Jr.; Bradley L. McCrory, Deborah J. Morris and John S. Wheeler, individually of TULSA, OK its true and lawful attorneys )-in -fact, to execute, seat and deliver for and on its behalf as Surety, and as its act and deed, ; Any and all bonds and undertakings of Suretyship And the execution of such instruments) in pursuance of these presents, shah be as binding ; upon the said MID-CONTI TENT CASUALTY- COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office in Tulsa, Oklahoma. IN WITNESS WHEREOF", AM- CONTINENT CASUALTY COMPANY has executed and attested these presents this 24 day of February 2003 ATTEST: G;l�w SARA ANDERSON ASSISTANTSECItETARY 7 ® ®t RAZATA VICE PRESIDENT On this 24 day :February 2003 before me,. a Notary Publrc;of the State of Oklahoma:in and for the County: of Tulsa carne theindividual to the personally known to be the officer descri. ed in9 and who exeeuted:the preceding instnuineat, and he acknowledged the execution of the satme,`'and being by me duly sworn, said that.he is tine `t$ierein described and authorized officer of the MID- CONTINENT CASUALTY COMPANY'aforesaid, and thaLthe seal affixedlo the preceding instrument rs the corporate of said Company, and the said corporate seal and his signature as such officer were duly affixed to the said instrument by the authority and direction of the said Company„ and that Article 1V, Section 7, of the By Laws of said Company, referred to.in the preceding instrument, is now-in force. qd a ®6 ®`e \b411lP /1 /silo ®oP�; , ® ®® oF, I have heneuiito set rr,y hand and mixed my official seal at the City of'Tulsa the day and,year firsi above written. ® fir, �,. Cormmissroai# OOO18867 $ST My Com mission expires 11= 14 04 SS CO fN AN® Foft L. FAY SCOTT Notary Public I, Si4R,�� RSON Assistant Secretary of MID- CONTINENT CASUALTY COMPANY`: do hereby certify that the foregoing extracts of the By -Laws and of a Resolution of the Board of Directors of this corporation, acid O'a,Power of Attorney issued pursuant thereto, are true and correct, and that both the. By -Laws, the Resolution and the Power of Attorney are .still in full force and effect. This certifies that any facsimile or nneclha nicaliyproduced signature of any officer of the Company and Company seal, wherever appearing upon a power of attorney issued by the Company, shall be valid and binding upon the Company with the sane force and effect as though manually affixed. IN Wrl i*lESS: W%iERlaOI .I have hereunto set my hand and affixed the facsimile seal of sat d corporation �.�... m® o°Y�yq <� N i°8ya d�a this_ 19t1a day of Augusti 2003 Atq �� gp AL Po SARA ANDERSON Assistant Secretary 1 kr •� $' ®did�d�°s ,,dv I!- HRBft -Mt' ���' "N C�.� a, 13N01o0059H Granite Re, Inc, Bond#GR1436 MAINTENANCE BOND Signed this 8th day of September, 2003. THE CONDITION OF THE ABOVE OBLIGATION |6 SUCH, That whereas, the above named Principal did on the 29th day of April, 2003 enter into a contract with the Garrett Creek Honnesites, LLCfor: Pour, Set and Pave all Streets, Garrett Creek Housing Development located at 116 m Street North and 129 "' East Avenue, (]vvaSSo, {)K AND WHEREAS the specifications of said construction cont/act provide that upon final acceptance by Obligee said Principal shall furnish a maintenance bond for the sum amounting to ****One Hundred* *** percent (100Y&) of the contract price, and to remain in full force and effect for the period of TWO (2) years from the date of acceptance, as therein stated in said specifications; the said work having been duly accepted by said obligee. N(]W(THEREF(]RETHEC{]N0ll[)N[)FTH!S(}8L|(]AT|ONfS SUCH, That if the Principal shall make good all defects appearing in the work performed by Principal due to faulty workmanship or materials which may develop during the period nfTVVC)(Z) years from the date of completion and final acceptance of said work, then this obligation shall be void; otherwise to remain in full force and effect. Cowboy Concrete and Construction, | Principal Granite Re, Inc. Sure Lisa Sherman, Attorney-in-Fact GRANITE RE, INC. GENERAL POWER OF ATrORNEY Know all Men by these Presents: That GRANITE f a corporation organized and existing under the laws of the State of OKLAHOMA and havi principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: I W.M. McNEILL, SCOTT DAMRON, LISA SHERMAN, BEVERLY HERRING, MIKE SHANNON, DWIGHT A. PILGRIM its true and lawf-. Attorney -!n- Facts) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perfor any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board Directors, hereby ratifies and confirms all and whatsoever the said: W.M. McNEILL, SCOTT DAMRON, LISA SHERMAN, BEVERLY HERRING, MIKE SHANNON, DWIGHT A. PILGRIM may lawfully do the premises by virtue of these presents, In Witness Whereof, the said GRANITE RE, INC, has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its Vice President and Secretary/Treasurer, this 9" day of April, 2003. My Commission Expires: May 9, 2004 0 GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREE CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board L. Directors of Granite Re, Inc. -RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authori ' to appoint individuals as attorneys-i n -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of i' business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On ar instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument o.r.undertaking." EII TN ESS OF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this ay of 2003. %TIE KI A L _4m:�26 Ara�tesSec�retary -�reasurer_ TO- HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM- F. ROBERT CA RR JR., RE. PUBLIC WORKS DIRECTOR SUBJECTa ACCEPTANCE OF ST RE ET AND STORM DRAINAGE SYSTEMS NEW BRUNSWICK DATE. September 119 2003 The subject 10 -acre residential development is located northwest of the E 96th Street North and N 97"' East Avenue intersection (see attached map). The water and sanitary sewer systems were accepted by Council on September 2, 2003. Designs for the streets and stormwater drainage systems were reviewed and approved in June 2003. Construction was inspected by the Public Works Department. Im mug, Final inspections for the streets and stormwater drainage systems were conducted on September 9, 2003. All items identified at the final inspection requiring correction to meet City standards have been completed. A letter was provided by the design engineer certifying conformance of the storm water detention facility with the approved design (see attached). The construction contractors have provided a one-year maintenance bond for the storm drainage system and a two-year bond for the streets (see attached). Staff recommends acceptance of the New Brunswick streets and stormwater drainage systems. 5-3-111 M ILI 1. Location Map 2. Maintenance Bonds 3. Letter from Kellogg Engineering Inc. Dg: 00,1d,'T &Ica I904 internationai INS U R AN 0 E CC> M KNOW ALL MEN BY THESE PRESENTS., THAT WE, One Newark Center Newark.-Uoa&jk=-,,q),.--tg& (973) 624-7200' : BOND NO, SWIFSU0305309 SIGNED, SEALED AND DATED THIS 29thdayof August 20 03 THE CONDITION OF THIS OBLIGATION IS THAT, WHEREAS the Principal entered into a contract with the Obligee for "New Brunswick" Water, Sanitary Sewer, Storm Drainage System 96th North & North Mingo Road, Tulsa County, Oklahoma AND WHEREAS, the Obligee requires a guarantee from the Principal against defective materials and workmanship in connection with said Contract. NOW, THEREFORE, if the Principal shall make any repairs or replacements which may become necessary during the period of iru because of defective materials or workmanship in connection with of year Prom a ance t tgedbi said contract which defectiveness e igee shall give the Principal and Surety written notice within (30) thirty days after discovery thereof, then this obligation shall be void; otherwise it shall be in full force and effect. All suits at law or proceedings in equity to recover on this bond must be instituted within twelve (12) months after the expiration of the maintenance period provided for herein. UM Ira M. Green onstruction Comuanv Jacqu4 Brown Attorney-in-Fact ��N ��m8��N~�m a UK0tq�HUKH0KD03N8om0 ����nmQ��� / w S u n A w o C- C o ^x R * w v MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS: THAT WE, One Newark Center Newark, New Jersey 07IO2 (973) 624-7200 as "'"pa| ` and |NTERNAT|[NAL FIDELITY INSURANCE COMPANY, a New Jersey Corporation of One Newark Center, 20th Floor, Newark, New Jersey, licensed to do business in the State of New Jersey and OkIabmou os Surety, are held and firmly bound unto City of 0aaaao 6 Nvaoao Land Trust LLC ' aa{)b|igee.in the full and just sum of oo SEVENTY TWO THOUSAND, NINETY EIGHT DOLLARS & NO/IOU /$ 72,098.00 ) OoUero|ovv�|money of the United States ofArnericato the payment ofvvhichsum vve`|and truly tobemado the Principal and the Surety bind themselves, their successors and aooigns,jnint|y'and'aewenaUy �nn|yby�h`ye presents. ' ~ SIGNED, SEALED AND DATED THIS 4thday of September, 20 03 THE CONDITION OF THUS OBLIGATION IS THAT, WHEREAS the Principal entered into a contract with the Obligee for "New Brunswick" Streets 96th North 60orth Mingo Road, Tulsa County, 0Klahoma AND WHEREAS, the Obligee requires a guarantee from the Principal against defective materials and workmanship NOW, THEREFORE, if the Principal shall make any repairs or replacements which may become necessary during the period of two Tam acceptance because of defective mabeho|aorvvorkmannhipin connection with said contract ofvvh/oh' defectiveness the Obligee shall give the Principal and Surety written notice within (3U) thi�ydayaoftardieooverythereof.thenthiaob|igatiunahaUbevoid;othenmiaeitsho||beinfu||forceand^ 'effect. All suits at law or proceedings in equity to recover on this bond must be instituted within twelve (12) months after the expiration of the maintenance period provided for herein. IRA M. GREEN ���� 7T E NATIONAL F. RANCE COMPANY Witness C Jacque Brown 'I'd (973) 624 -7200 POWER OF ATTORNEY HOME OFFICE: ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102 -5207 KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing laws of the State of New Jersey, and having its principal office in the City of Newark, New Jersey, does hereby constitute and appoint CONN'I.E THUE O ® KARLA EDMONDS, FAMES PIRTLE, MICHAEL TEDFORD, GEORGE TEDFORD, MARK TEDFORD, JACQUE BROWN Jenks, OK. its true and lawful attorney(s) -in -fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indeixmity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, I rule re�ggu�lation, contract or otherwise, and the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said INTERNTIONAL FIDELITY INSURANCE COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office. This Power of Attorne is executed, and mayy be revoked, pursuant to and by authority of Article 3- Section 3, of the By Laws adopted by fire Board of Directors of INTERNA Attorney. FIDELITY TNS NCE COMP at a meeting called and held on the 7th day of February, 1974. The President or any Vice President, Executive Vice President, Secretary or Assistant Secretary, shall have power and authority (1) To appoint Attorneys -in -fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof and, (2) To remove, at any time, any such attorney -in -fact and revoke the authority given. Further, this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of said Company adopted at a meeting duty called and held on the 29th day of April, 1982 of which the following is a true excerpt: Now therefore the signatures of such officers and the seal of the Company may be affixed to any such power of attorney or any certificate relating thereto by facsimile, and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon tie Company and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which it is attached. On this 31st day of August 1998, before me came the individual who executed tine preceding instrument, to me ppe�rsonallyy known, and, being by me duly sworn, said the he is the therein described and authorized officer of the INTERNATIONAL FIDELITY INSUWCE COWANY; that the seal affixed to said instrument is the Corporate Seal of said Company; that the said Corporate Seal and his signature were duly affixed by order of the Board of Directors of said Company. I, the undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit, and the copy of the Section of the By -Laws of said Company as set forth in said Power of Attorney, with the ORIGINALS ON IN THE HOME OFFICE OF SAID COMPANY, and that the same are correct transcripts thereof, and of the whole of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect IN TESTIMONY WHEREOF, I have hereunto set my hand this 4th day of September, 2003 4 Assistant Secretary FROM WELLOGG ENGINEERING INC FAX NO. :9182757171 Sep. 09 2003 05:24eM P1 KELLOGG ENGINEERING, INC. 6755 South 40GO Road ® Talafa, OK 7400 , &M (918) 275.4,980 - Fax (918) 275-7171 September 9, 2003 Mr. F Robert Carr, Jr, P. E. Public Works Director City of Owasso Po 0. Box 160 Owasso, OK 74055 RE: Storm Water Detention Pond New Brunswick Dear Mr. Carr: I you have any questions, please call me at (918) 275-4080 � ;1; ' I TO® THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM- RODNEY J. RAY CITY MANAGED SUBJECTa RATIFICATION OF CONTRACT RELATING TO REAL ESTATE ACQUISI`T'ION FROM WAYNE AND DONNA ALBERT'Y, APPROVAL OF SET'T'LEMENT AND AUTHORIZATION FOR PAYMENT OF SETTLEMENT MONIES On August 19, 2003, the City Council adopted Resolution plumber 200313 authorizing the institution of Condemnation proceedings against Mayne and Donna Alberty for acquisition of Permanent Right of Way and a 'temporary Construction Easement necessary for the N. 129th East Avenue Widening Project. A copy of such Resolution Rio. 2003-13, as well as the supportive Memorandum, is attached for your convenience. The City Attorney instituted such Condemnation proceeding on the 22'd day of August, 2003. Occurring contemporaneously with the preparation of the legal proceeding were continuing discussions with Mr. Alberty for a consensual acquisition of the necessary Permanent Right of Way and Temporary Construction Easement. It was the consensus of opinion that not only the desire for an amicable resolution but also the necessity for site access warranted a continuation of the negotiation efforts. Numerous conversations took place internally as well as between staff and Mr. Alberty. As a result of such communication, a tentative proposal of settlement was arrived at. Such proposal consists of the City paying unto the Albertys' the sum of $55,000.00 for the Albertys' conveyance of the Permanent Right of Way and Temporary Construction Easement to the City as well as their provision to the City, for no additional consideration, of a Right of Early Entry enabling the contractors to go onsite and proceed with construction activity. Both the acquisition and the early entry were deemed critical to the project progress and the most cost efficient solution for the N. 129th East Avenue Widening Project. As a result of the foregoing, a Contract outlining the details of the acquisition was prepared by staff, reviewed and modified by Mr. and Mrs. Albertys' son Greg, an attorney, and ultimately agreed upon. A copy of the Contract is attached for your information and review. In order to obtain the Right of Early Entry, now critical to the construction path, 1, on behalf of the City executed the Contract with the express communication that such was to be subsequently submitted to the City Council for your approval and ratification. In presenting this proposed resolution it should be understood that neither staff nor the Albertys' feel the settlement amount represents the fair market value of the interest in real property acquired for the project. I am of the opinion that the approximate $27,000.00 previously offered is more in the range of the fair market value than the settlement amount. However, conversely, the Albertys' are of the opinion that such amount is wholly inadequate and that their subsequent offer prior to the Condemnation action being fled, to -wit: $83,000.00 (previous offer was $110,000.00), was more in line with comparable sales activity in this area. Having given consideration to the foregoing, I remain of the opinion that the proposed settlement is in the best interests of the City. Initially, the project will not only proceed but also proceed without the time and expense associated with a partial redesign of such. Additionally, assuming that Staffs' and the outside appraiser's estimate of the fair market value is correct, the City still would incur significant expense in the form of Commissioners fees, Appraisers fees and Attorneys fees in prosecution of this action of its own and in all likelihood the Albertys' as well. Finally, the uncertainty attendant to litigation presents a very real concern due to the possibility of a jury verdict far in excess of that amount deemed reasonable by Staff coupled with the fee burden discussed above. JISTXVN'11163�1 Staff recommends Council approval of the contract as presented, approve the settlement amount and authorize the payment of the settlement amount of $55,000.00 on or before the 18th day of September, 2003. at. a 1. Contract 2. August 13, 2003 Memorandum This Agreement is entered into by and between Wayne Alberty and Donna Ruth Alberty, Husband and Wife, (collectively referred to hereinafter as "Seller"), and the City of Owasso, Oklahoma, a municipal corporation, (hereinafter referred to as "City") on this 3— day of September, 2003. MIT 1112 That for and in consideration of the sum of Fifty-Five Thousand and No/100 Dollars ($55,000.00), to be paid by the City to the order of Seller as hereinafter provided, the parties have agreed, and hereby covenant and agree as follows: 1. Sale: Seller agrees to sell, transfer and convey to City by form of quit claim deed, the following described real property in Owasso, Tulsa County, Oklahoma, to wit: See Permanent Right-of-Way description set forth on Exhibit "A" attached hereto and incorporated herein by reference ("Property") 2. Easement: Seller agrees to grant to City a Temporary Construction Easement affecting the property described as the Temporary Construction Easement description set forth on Exhibit "A". 4. Temporary Right of Ent�y: The consideration previously expressed shall also serve as consideration for Seller's grant of a Temporary Right of Entry to City, a copy of which is attached hereto as Exhibit "B", and shall be delivered to City and effective upon execution of this Agreement by all parties. 5. Court Action: The City shall upon execution hereof, dismiss with prejudice the condemnation action presently pending, styled and numbered as In the District Court of Tulsa County, State of Oklahoma, Case No. CJ-2003-5368, The City of Owasso, Oklahoma, an Oklahoma municipal corporation, Plaintiff vs. Wayne Alberty and Donna Ruth Alberty, husband and wife; First Bank of Owasso, Board of County Commissioners of Tulsa County; Dennis Semler, County Treasurer of the County of Tulsa, State of Oklahoma, Defendants, before Judge Gregory K. Frizzell, and each party agrees to bear their own respective costs and attorney fees associated therewith. City shall deliver to Owner a file- stamped copy of said Dismissal within one day of filing, and a copy of the Judge's Order granting same within 3 days of entry. By A4v"n e l Name: yne Aberty By Name: DonnaAlbeLrty HI By Ne Tit Attest: OF OFFi.CIAL City Clerk 1,1- SEAL Approved as to Form: CA ttorney Page I of 2 I ; z EXH1131T A. TRACT NO. 02 PERMANENT RIGHY-OF-WAY 'TEMPORARY CONSTRUCTION EASEWt-,NT OWNER., DONNA RUTH ALBERTY LOCATION: A TRACT OF LAND IN THE E12 OF SECTION 20, T-21-N, P -14 -E jEQfNQ PERMANENT RIGHT-OF-WAY TEMPORARY CONSTRUCTION EASEMENr POINT OF BEGINNING PERMANENT 0.00 S. RIGHT-OF-WAV (11,22O FTJ PARCEL 2 N r- - , 08/28/03 THU 16:43 [TX/RX NO 8072] 0004 mr-AMEW Pennanent Right-of-Way Dcscription.- A tract ®f huid more follows- particularly described as Teinporaxy Construction Easement Description: A tract of land more particularly descxibed as foRaws- TRACT 02,000 08/28/03 THU 16:43 [TX/RX NO 80721 Q005 The undersigned (collectively the "Owner"), being the owner of record of the real property described on Exhibit "A" attached hereto and incorporated herein by reference ("Property"), does hereby grant to the City of Owasso, a Temporary Right of Entry onto said Property for the limited purposes hereinafter set forth. The City shall be responsible for the replacement of sod and seeding in all areas disturbed by the Construction Activities to the satisfaction of the Owner, The City shall remove any and all dirt, rock, gravel, sand, trash, debris and all other road building materials from the Property as a result of or arising out of the Construction Activities, unless instructed otherwise by the Owner. All equipment used in the performance of this work shall be removed from the Property upon completion or termination of this Temporary Right of Entry. The City of Owasso and/or the Owasso Public Works Authority covenants ;md agrees to indemnify, defend and hold the Owner harmless against any and 211 damages, costs, losses, expenses, liabilities, claims (actual or threatened) incurred or suffered by the Owner (or Owner's real or personal property) with respect to or arising out of the Construction Activities. The City of Owasso and/or the Owasso Public Works Authority agrees to indemnify Seller for any and all costs, expenses, attorney fees, and/or judgments frR m any claims, lawsuits, litigation an /or disputes arising out of or relating to the enforcement of this Temporary Right of Entry. This Temporary Right of Entry shall be effective only upon the execution of that certain Contract by and between Owner and the City of Owasso, a copy of which is attached hereto as Exhibit "B". This Temporary Right of Entry and all rights granted thereunder shall terminate and be of no further force and effect at 5:00 p.m. (cst) on September 13, 2003, This document shall not be filed of record. RECORD OWNERS Name: Wayne Alberty By__ Name: Donna Alberty Executed this day of September, 20030 CITY OF OWASSO I MIIII I I to I TO. HONORABLE MAYOR AND CITY COUNCILORS FROM- RODNEY J RAY CITY MANAGER SUBJECT: RESOLUTION NUMBER 2003 -139 CONDEMNATION OF PERMANENT RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT; LANDOWNERS --d WAYNE ALBERTY AND DONNA RUTH ALBERTY, HUSBAND AND WIFE, ATE: August 13, 2003 BACKGROUND As a part of the 129t" East Avenue Widening Project, the City Engineering staff and the Consulting Engineers, CId2M Dill, determined that certain permanent Right-of-Way and Temporary Construction Easement would be required on property owned by Wayne Alberty and Donna Ruth Alberty. An illustration and legal description of the permanent Right-of- Way and 'temporary Construction Easement are included. Discussions have been held with the Albertys in person as well as telephonically with Wayne Alberty. Essentially, the City initially offered the sum of $12,500 for the permanent Right-of-Way and 'temporary Construction Easement. This figure represents the amount of the appraisal performed by John Storey III of Storey and Associates, the appraisal firm utilized by Cinnabar Service Company. Discussions with the Albertys resulted in their rejection of such offer and a counter offer of $ 110,880. The Albertys' counter offer consists of the following, Permanent Right-of-Way requested (17 feet by 660 feet) 11,050 square feet at $6.00 per square foot - $67,320 and Alberty claim of ownership of the present Right -of- -Way (33 feet by 660 feet) 21,780 square feet at $2 a square foot ®$43,560. Subsequent to the discussions, John Storey III was contacted and requested to revisit his initial appraisal in light of some recent sales in the area as well as any impact on the valuation of a potential rezoning of the tract to a higher intensity than single family residential. Mr. Storey concluded that potentially the tract could be considered for a transitional use such as multi - family residential. A copy of Mr. Storey's Real Estate Appraisal and Supplemental Analysis and Revision is included. Considering such as a potential resulted in a revised determination of $2.25 per square foot or $26,150 for the sought Permanent Right -of -Way. Additionally, it had been determined that the Albertys had no ownership interest in the existing 33 feet by reason of a Right -of -Way Deed dated January 20, 1928. As a result of Mr. Storey's Revision Analysis the City offered the Albertys $26,150 for the necessary permanent Right-of-Way and Temporary Construction Easement. Mr. Alberty rejected this offer. Subsequently, it was determined by the \ \PDC \USERS \MARY ALRED \LEGAL \MEMOS \M081303.DOC Memorandum August 13, 2003 Page 2 consulting engineers that additional 'Temporary Construction Easement of approximately 4,000 feet was needed. This was appraised by Mr. Story at $775 and offered by the City The revised offer continues to be unacceptable to Mr. Alberty. RECOMMENDATION- The requested Permanent Right-of-Way and Temporary Construction Easement are necessary now. The amount offered by the City is fair and reasonable all factors considered. It is evident at this time that a negotiated acquisition is not achievable, Resolution 2003 -13 formally adopts the foregoing propositions and consequently authorizes the officers of the City to proceed with the condemnation proceeding. Staff recommends that the City Council approve Resolution 2003 -13, \ \PDC \USERS \MARY ALRED \LEGAL \MEMOS \M081303.DOC TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM4 RODNEY J. RAY CITY MANAGER SUBJECT. APPROVAL OF CONTRACT RELATING TO RE AL ESTATE ACQUISITION FROM FFA ALUMNI ASSOCIATION, INC., APPROVAL OF SETTLEMENT AND AUTHORIZATION FOR PAYMENT OF SETTLEMENT MONIES 17THRINNUM During the course of the past several weeks Staff has been involved in negotiations with representatives of the FFA Alumni Association, Inc. for purposes of obtaining Right of Way on the 86th Street Widening Project. Such negotiations have focused on issues of the amount of right of way needed for the Project, the amount of compensation that would be fair and reasonable and the status of the landowner's record title. After resolving the issue of the amount of real property necessary for the project, to-wit: 32,356.67 square feet, as well as being apprised of a time table for the curative measures to the title to be completed, October 1, 2003, attention centered around the compensation to be paid for the property. It was the consensus of opinion on the part of Staff that not only the desire for an amicable resolution but also the necessity for site access warranted an expansion of the negotiation efforts. Numerous conversations took place internally as well as between Staff and David Kessler, Past President and President-Elect of the FFA. Therefore a meeting with the Board was deemed advisable. On the 11th day of September, 2003, such meeting was held wherein proposals were presented to fully and finally resolve the remaining issue. As a result of such meeting a tentative proposal of settlement was arrived at. Such proposal consists of the City paying unto the FFA the sum of $100,000.00 for the FFA's conveyance of the Permanent Right of Way to the City as well as their provision to the City, for no additional consideration, of a Right of Early Entry enabling the contractors to go onsite and proceed with construction activity. Additionally, the City would restore the fencing along the South side of the tract and assure the appropriate set back of the driveway entrance. Finally, the City, at no cost to the FFA, would improve the driveway on the western side of the tract by widening such to promote a safer entry onto 86th Street North. As a result of the foregoing, a Contract outlining the details of the acquisition has been prepared foregoing, by Staff, reviewed and modified by the FFA, and ultimately agreed upon. A copy of the Contract is attached for your information and review. This is presented for the Councils' consideration. In presenting this proposed resolution it should be understood that neither staff nor the FFA feel the settlement amount represents the fair market value of the interest in real property acquired for the project. I am of the opinion that the approximate $70,000.00 previously offered is more in the range of the fair market value than the settlement amount. It should be noted however that the Appraiser utilized by the City on this project, Mr. John Story, opined that a figure in the area of $97,100.00 for the property to be taken would not be disproportionate to values of comparable sales occurring in the Owasso market. Conversely, the FFA is of the opinion that such amount is inadequate and that their offer, to -wit: $114,867.35.00, was more in line with comparable sales activity in this area. Having given consideration to the foregoing, I remain of the opinion that the proposed settlement is in the best interests of the City. Initially, the project will not only proceed but also proceed without the time and expense associated with a delay in construction. Further, the only other option, i.e., Condemnation, is monetarily uncertain as well as philosophically unpalatable. Staff recommends Council approval of the contract as presented, approve the settlement amount and authorize the payment of the settlement amount of $100,000.00 on completion of the title curative activity of the FFA and its predecessor in title, Owasso Public Schools. Contract Wf l� Mn THIS AGREEMENT, by and between f'pA ALUNINI ASSOCIATION, INC., hereinafter referred to as Sellers, and the City of Owasso, Oklahoma, a municipal corporation, hereinafter referred to as City. I'I TESSTH That for and in consideration of the sum of One Hundred Thousand and No /100 Dollars ($100,000.00) to be paid by the City to the order of Sellers as hereinafter provided, as well as the City performing, at no cost to the Seller, the tasks of, to -wit: A. Restoring the fence on the Seller's property subsequent to construction to a condition as good as that prior to construction; B. Assuring that the Seller's driveway is restored to the same depth as that which existed before construction; and, C. `widening the Seller's driveway on the Western side of the Seller's property to provide for a turning lane to promote a safer entrance onto 86th Street North, the parties have agreed as follows: 1. SALE. Sellers agree to sell, transfer and convey to the City by good and sufficient warranty deed the following described real property in Owasso, Tulsa County, State of Oklahoma, to -wit: See attached Exhibit "A ", together with all improvements thereon and hereditaments and appurtenances thereunto belonging, free and clear of all liens, mortgages, easements, assessments and encumbrances of every kind and character whatsoever, and to warrant the title to same. 2. CLOSING® At the time set for closing, Sellers shall execute, acknowledge and deliver to City a good and sufficient warranty deed in statutory form, conveying to the City all of said property, free and clear of all taxes, liens and encumbrances. Concurrently with the delivery of said deed, Sellers shall deliver to City quiet and peaceable possession of all of said property. The City shall have at such time, or thereafter as the parties may agree based on the then status of construction, completed the tasks set forth above and then the City shall pay the Sellers the purchase price above specified. The closing of this transaction shall occur within Ten (10) days of the Seller's written notification to the City that the title curative work necessary to vest an indefeasible fee simple title in the above described property in the Seller and by virtue thereof the City has been completed. TN WITNESS WfiEREOF, the parties have executed this Contract at Owasso, Oklahoma, -this, day of September, 2003. Attest: Attest: Sherry Bishop, City Clerk N SELLER, FFA Mumni Assoc., Inc. Mike Summers, President BUYER. City of Owasso, Oklahoma Gary Cochran, Mayor EXHIBIT 'W? The revised legal description of the property to be acquired was not available at the time of assembly of the agenda. Such will be provided to the Council at the Council meeting. ! E ^ ^ SENT � ± IT, `� � ; ) : < : . ? TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- SHE BISHOP FINANCE DIRECTOR SUBJECT. CHANGE TO PROPOSED CARRYOVER BUDGET DATE: September 16, 2003 Staff requests that this amount be added to the carryover budget supplement for the General Fund. With this addition, the total General Fund budget supplement request is $260,396. Staff recommends City Council approval of supplemental appropriations in the General Fund for $260,396, the Cemetery Fund for $65,700 and the Park Development Fund for $150,000. Budget Carryover Proposal - Revised 9/16/03 Budget Carryover Recommendation FY2UO3toFY2OO4 Revised 9/16/03 Qgp��rtment Vendor Name General Gov't Engineering Support Sen/kmm Capital Projects Capital Projects Capital Projects Capital Projects Capita/ Projects Street Street General Fund ] Greenwood Group Murray Womble, Inc. Aoh|ockDmzor Horizon Construction Carter Excavating Carter Excavating Horizon Construction Magnum Construction Advanced Warning otal Cemetery Premier Crete Products Cemetery Care Fund Total Parks OLT Park Development Fund Total Amount Pay Plan 5.000.00 nnobi|e(3PS 21.500.00 doors, closures, exit devices 3.442.00 sports park parking lot 90.058.25 CDBG Sidewalk rehab 17.480.00 F<ayo/a Channel Excavating 29.606.00 Rayo{a Channel Sod Work 17.800.00 Three Lakes Channel 7.275.04 Street repair projects 60.746.07 traffic striping 11,610.00 Cemetery fencing 65,700.00 Centennial Park 150,000.00