HomeMy WebLinkAbout2011.10.04_City Council Agenda1`Q~l
PUBLIC NOTICE OF THE MEETING OF THE Sep
OWASSO CITY COUNCIL 10/41 CA 9rk
TYPE OF MEETING: Regular
DATE: October 4, 2011
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, September 30, 2011. Mv~
liann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Jamie Varnell, Pastor of Cross Culture Church
3. Flag Salute
4. Roll Call
5
Presentation of Mayor's Proclamation
Mayor Bonebrake
Attachment # 5
The Mayor will present a proclamation declaring October 9 - 15, 2011 to be Fire Prevention
Week in the City of Owasso.
6
Presentation of Mayor's Proclamation
Mayor Bonebrake
Attachment # 6
The Mayor will present a proclamation declaring Saturday, October 22, 2011 to be Owasso
Harvest Festival and Chili Cook-off Day in the City of Owasso.
7.
8.
Presentation of the Employee of the Quarter.
Mr. Ray
Presentation of the Character Trait of Thoroughness.
Bradd Clark, Fire Chief
Owasso City Council
October 4, 2011
Page 2
Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-
debatable.
A. Approval of Minutes of the September 20, 2011 Regular Meeting.
Attachment # 9-A
B. Approval of Claims.
Attachment # 9-13
10. Consideration and appropriate action relating to items removed from the Consent
Agenda.
11. Consideration and appropriate action relating to a request for City Council acceptance of
grant funds from the Cherokee Nation and approval of a budget amendment in the Police
Services Budget.
Mr. Yancey
Attachment # 11
Staff recommends City Council acceptance of Cherokee Nation grant funds in the
amount of $3,384 and approval of a budget amendment in the General Fund Police
Services Department, increasing estimated revenues and the appropriation for
expenditures by $3,384 for the purchase of equipment for patrol vehicles.
12. Consideration and appropriate action relating to a request for City Council acceptance of
the 2011 Pavement Striping Project and authorization for final payment to Road Safe Traffic
Systems, Incorporated.
Mr. Doyle
Attachment # 12
Staff recommends City Council acceptance of the 2010-2011 Pavement Striping Project, to
include the base project and five (5) alternate projects, and authorization of final payment
to Road Safe Traffic Systems, Incorporated in the amount of $47,513.62.
13. Consideration and appropriate action relating to a request for City Council approval of an
annual contract between the City of Owasso and Meshek and Associates, Incorporated for
the engineering review of miscellaneous stormwater and erosion control projects for FY
2011-2012.
Mr. Henderson
Attachment # 13
Staff recommends City Council approval of an annual contract between the City of
Owasso and Meshek and Associates, Incorporated in an amount not to exceed $73,250 for
engineering review of miscellaneous stormwater and erosion control projects for FY 2011-
2012.
Owasso City Council
October 4, 2011
Page 3
14. Consideration and appropriate action relating to a request for City Council approval of a
budget amendment in the General Fund for the CNG grant project.
Ms. Hess
Attachment # 14
Staff recommends City Council approval of a budget amendment in the General Fund,
increasing estimated revenues and increasing the appropriation for expenditures by
$1,450,000 for the CNG grant project.
15. Report from City Manager.
16. Report from City Attorney.
17. Report from City Councilors.
18. Consideration and appropriate action relating to a request for an executive session:
For the purpose of discussing personnel matters relating to the Office of the City Manager,
such executive session provided for in O.S. 25, Section 307(6)(1); and
For the purpose of discussing confidential communications between the City Council and
the City Attorney concerning pending litigation as provided for in O.S. 25, Section 307(4).
Mayor Bonebrake
The City Council will meet in executive session with Greenwood Performance to discuss the
annual evaluation of the City Manager.
The City Council will meet in executive session with Julie Lombardi, City Attorney regarding
pending litigation.
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
20. Adjournment.
The City of Owasso
Y4,4~~
WHEREAS, the City of Owasso is committed to ensuring the safety and security of all
those living in and visiting our city; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes
are the locations where people are at Fgreatest'risk from fire; and
WHEREAS, home fires killed more than 2,500 people in the United States in 2009,
and. fire departments in the United States responded to more tha.n360,000home fires; and
WHEREAS, cooking equipment is the leading cause of home structure fires and
associated injuries, and the third leading cause of home fire deaths; and
WHEREAS, heating and electriccd equipment and smoking materials are among the
leading causes of all reported home fires and home candle fires are reported to a US fire
department eery 30 minutes, on average; and
WHEREAS, working smoke alarms cut the risk of death in reported home' fires in half
and automatic, fire sprinkler systems cut the risk of dying in a home by fire by about 80%; and
WHEREAS, Owasso's first responders are dedicated to reducing the occurrence of home
fires and home fire injuries through prevention and protection education; and
WHEREAS, Owasso residents are responsive to public education measures and are able
to take personal steps to increase their safety from fire, especially in their homes; and
WHEREAS, residents who have planned and practiced a home fire escape plan are more
prepared and will therefore be more likely to survive 'a fire; and
WHEREAS, the 2011 Fire Prevention Week theme, "It's Fire Prevention. Week. Protect
Your Family From Fire!" effectively serves to remind us all of the simple actions we can take to
stay safer from fire year-round.
NOW, THEREFORE, I, DOUG BONEBRAKE, by virtue of the authority vested in
me as Mayor of the City of Owasso, do hereby proclaim the week of October 9, 2011 through
October 15, 2011 to be
'A~ Am4wn~ Xe;(
in time City of Owasso, and do further urge all citizens to heed the important safety
messages of Fire Prevention Week 2011 and support the many public safety activities and. efforts
of Owosso 's fire and emergency, services.
IN WITNESS THEREOF, I have hereunto set my
hand and caused the seal of the City of Owasso to be
affixed this day of October, 2011.
Doug Bonebrake, Mayor
The City of Gwasso
Owasso, Oklahoma
Proclamation
WHEREAS, the City of Owasso is proud. to be called a "City of Character,"'
and. there is no food anywhere that has more character than Chili; and.
WHEREAS, Will. Rogers himself procIttirned that "Any man who likes Chili
can't he all bad;" and
WHEREAS, the Owasso Harvest Festival Chili Cook-off, to be held at
Centennial Park on Saturday, October 22``, will salute the spice, the spirit, and the
sauciness of the Owasso community with great chili, entertainment; music, and ;un;
and
WHEREAS, the Owasso Harvest Festival Chili Cook-off, with the Owasso
Sertoma Club, will benefit the Owasso High. School FFA; and
WHEREAS, the Owasso Harvest Festival Chili Cook-off will be the official
State of ` Oklahoma Championship Cook-off for the International Chili Society,
attracting the best chili cooks in the State, Region, USA, and the world to Owasso
to enjoy the hospitality of our great community.
NOW, THEREFORE, I, DOUG BONEBRAKE, by virtue of the authority
vested in me its Mayor of the City of Qwasso, do hereby proclaim Saturday, October
22, 2011 to be
0 assn Oarvest ("estivaf
Chdc Cook-off
nay
in the City of Owasso, and do further encourage all citizens and their families to
attend the Harvest Festival and enjoy the hospitality of our great community.
IN WITNESS THEREOF, I have hereunto set
my hand and caused the seat of the City of
Owasso to be affixed this 4"' day of October,
2011.
Dou,, Bonebrake, Mw or
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 20, 2011
The Owasso City Council met in regular session on Tuesday, September 20, 2011 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, September 16, 2011.
ITEM 1. CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Matt Thomason of First Christian Church.
ITEM 3. FLAG SALUTE
Councilor Cataudella led the flag salute.
ITEM 4. ROLL CALL
PRESENT
Doug Bonebrake, Mayor
Bryan Stovall, Vice Mayor
Steve Cataudella, Councilor
Patrick Ross, Councilor
ABSENT
Charlie Brown, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL
APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the September 6, 2011 Regular Meeting and September
13, 2011 Special Meeting.
B. Approval of Claims.
C. Acknowledge receipt of the monthly FY 2011-12 budget status report.
D. Acknowledge receipt of promulgated rules in Chapter 20, Landscaping
Regulations, of the Owasso Zoning Code.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve the Consent Agenda with claims
totaling $161,147.38. Also included for review were the healthcare self-insurance claims report
and the payroll payment report for pay period ending 09/10/11.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4-0,
Owasso City Council September 20, 2011
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL ACCEPTANCE OF A JUSTICE ASSISTANCE GRANT AND APPROVAL OF A
BUDGET AMENDMENT IN THE GENERAL FUND
Mr. Townsend presented the item, recommending City Council acceptance of the Justice
Assistance Grant in the amount of $8,908, and approval of a budget amendment in the General
Fund, increasing estimated revenues and the appropriation for expenditures in the Police
Services Budget by $8,908.
Mr. Cataudella moved, seconded by Mr. Ross, to approve accept the grant and approve the
budget amendment, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4-0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF THE OWASSO MULTI-USE FIREARMS RANGE PROJECT
Mr. Barnes presented the item, recommending City Council approval of the Owasso Multi-use
Firearms Range Project.
Mr. Ross moved, seconded by Mr. Stovall, to approve the Owasso Multi-use Firearms Project, as
recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4-0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL TO AWARD THE CONTRACT FOR THE COMPRESSED NATURAL GAS FUELING
STATION AND CONVERSION PROJECT
Mr. White presented the item, recommending City Council award the contract for the
Compressed Natural Gas Fueling Station and Conversion Project to Blue Energy Fuels, LLC in the
amount of $1,450,000, and authorize the City Manager to execute all necessary documents.
Mr. Cataudella moved, seconded by Mr. Stovall, to award the contract to Blue Energy Fuels, LLC
in the amount of $1,450,000, and authorize the City Manager to execute all necessary
documents, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
2
Owasso City Council
NAY: None
Motion carried 4-0.
September 20, 2011
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF THE OLD SHELL PARK DENTAL OFFICE FINAL PLAT
Mr. Stephenson presented the item, recommending City Council approval of the Old Shell Park
Dental Office Final Plat.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve the Old Shell Park Dental Office
Final Plat, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4-0.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF THE RESERVE AT ELM CREEK FINAL PLAT
Mr. Stephenson presented the item, recommending City Council approval of the Reserve at Elm
Creek Final Plat.
Mr. Cataudella moved, seconded by Mr. Ross, to approve the Reserve at Elm Creek Final Plat, as
recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4-0.
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF SUP 11-02, A SPECIFIC USE PERMIT APPLICATION ALLOWING
A MULTI-USE FIREARM TRAINING FACILITY FOR THE OWASSO POLICE DEPARTMENT
LOCATED DIRECTLY SOUTH OF THE OWASSO WASTEWATER TREATMENT PLANT ON
SOUTH MAIN STREET
Mr. Stephenson presented the item, recommending City Council approval of SUP 1 1-02.
Mr. Cataudella moved, seconded by Mr. Stovall, to approve SUP 11-02, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4-0.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO AND
3
Owasso City Council
September 20, 201 1
GRAND GATEWAY, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE
AGREEMENT
Mr. Fritschen presented the item, recommending City Council approval of an agreement
between the City of Owasso and Grand Gateway in the amount of $49,393 for community
transportation services provided through Pelivan Transit, and authorization for the City Manager
to execute the contract.
Mr. Ross moved, seconded by Mr. Stovall, to approve the agreement between the City of
Owasso and Grand Gateway, as recommended.
YEA: Stovall, Bonebrake, Ross, Cataudella
NAY: None
Motion carried 4-0.
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF A PRIVATE STORMWATER SYSTEM IMPROVEMENT POLICY
Mr. Stevens presented the item, recommending City Council approval of a Private Stormwater
System Improvement Policy.
Mr. Cataudella leaves at 7:30 p.m.
Mr. Stovall moved, seconded by Mr. Ross, to approve the Private Stormwater System
Improvement Policy, as recommended.
YEA: Stovall, Bonebrake, Ross
NAY: None
Motion carried 3-0.
ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL ACCEPTANCE OF THE GARNETT REGIONAL STORMWATER DETENTION
FACILITY IMPROVEMENT PROJECT AND AUTHORIZATION FOR FINAL PAYMENT
Mr. Feary presented the item, recommending City Council acceptance of the Garnett Regional
Stormwater Detention Facility Improvement Project, and authorization for final payment in the
amount of $81,285.95 to Cherokee Builders, for a total contract amount of $1,325,006.
Mr. Stovall moved, seconded by Mr. Ross, to accept the Garnett Regional Stormwater Detention
Facility Improvement Project and authorize final payment, as recommended.
YEA: Stovall, Bonebrake, Ross
NAY: None
Motion carried 3-0.
ITEM 16. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL ACCEPTANCE OF THE RAYOLA PARK IMPROVEMENT PROJECT AND
AUTHORIZATION FOR FINAL PAYMENT
4
Owasso City Council
September 20, 2011
Mr. Feary presented the item, recommending City Council acceptance of the Rayola Park
Improvement Project, and authorization for final payment in the amount of $21,474.15 to Tri-Star
Construction, for a total contract amount of $380,577.07.
Mr. Stovall moved, seconded by Mr. Ross, to accept the Rayola Park Improvement Project and
authorize final payment, as recommended.
YEA: Stovall, Bonebrake, Ross
NAY: None
Motion carried 3-0.
ITEM 17. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL ACCEPTANCE OF THE THREE LAKES POND MAINTENANCE PROJECT AND
AUTHORIZATION FOR FINAL PAYMENT.
Mr. Feary presented the item, recommending City Council acceptance of the Three Lakes Pond
Maintenance Project and authorization for final payment in the amount of $13,452.50 to Earth
Smart Construction, for a total contract amount of $109,100.
Mr. Ross moved, seconded by Mr. Stovall, to accept the Three Lakes Pond Maintenance Project
and authorize final payment, as recommended.
YEA: Stovall, Bonebrake, Ross
NAY: None
Motion carried 3-0.
ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO AND
YOUTH SERVICES, INC., AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE
THE AGREEMENT AND ANY OTHER NECESSARY DOCUMENTS.
Ms. Lombardi presented the item, recommending City Council approval of an agreement
between the City of Owasso and Youth Services, Inc. for the purposes of providing Youth Court
services, and authorization for the City Manager to execute the agreement and any other
necessary documents.
Mr. Ross moved, seconded by Mr. Stovall, to approve the agreement between the City of
Owasso and Youth Services, Inc., and authorize the City Manager to execute the agreement, as
recommended.
YEA: Stovall, Bonebrake, Ross
NAY: None
Motion carried 3-0.
ITEM 19. REPORT FROM CITY MANAGER
Mr. Ray provided a report on recent City activities and events.
Owasso City Council September 20, 2011
ITEM 20. REPORT FROM CITY ATTORNEY
No report.
ITEM 21. REPORT FROM CITY COUNCILORS
Members of the Council provided a report on recent Council and City activities and events.
ITEM 22. NEW BUSINESS
None.
ITEM 23. ADJOURNMENT
Mr. Ross moved, seconded by Mr. Stovall, to adjourn the meeting.
YEA: Stovall, Bonebrake, Ross
NAY: None
Motion carried 3-0 and the meeting was adjourned at 8:06 p.m.
Doug Bonebrake, Mayor
Juliann M. Stevens, Deputy City Clerk
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
TREASURER PETTY CASH
CC REFUND-PIERCE
50.00
TOTAL GENERAL 50.00
MUNICIPAL COURT
OKLAHOMA MUNICIPAL LEAGUE
MEMBERSHIP DUES
35.00
SAV-ON PRINTING & SIGNS LLC
REMINDER SLIPS
78.00
CHARLES N. ROMANS
BAILIFF SERVICES
350.00
TOTAL MUNICIPAL COURT 463.00
MANAGERIAL
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
29.37
GREENWOOD PERFORMANCE SYSTEMS INC
EMPLOYEE TRAINING
695.00
JPMORGAN CHASE BANK
COUNCIL RELATIONS
58.95
JPMORGAN CHASE BANK
OML-ANNUAL DUES
350.00
SEVEN C'S ENTERPRISES, INC
PROF SERVICES
2,940.00
TOTAL MANAGERIAL 4,073.32
FINANCE
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
14.13
JPMORGAN CHASE BANK
AMAZON-G2G2 TRAINING
20.46
JPMORGAN CHASE BANK
CTR EXEC-OSU CONFERENCE
230.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
37.30
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
38.27
TOTAL FINANCE 340.16
HUMAN RESOURCES
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
20.16
JPMORGAN CHASE BANK
CHARACTER TRN-BULLETINS
557.20
JPMORGAN CHASE BANK
MAIL THIS-ID LAMINATE
1.50
GREENWOOD PERFORMANCE SYSTEMS INC
EMPLOYEE TRAINING
695.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
335.00
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE EMPLOYMENT DRUG SCREE
400.00
RICH & CARTMILL, INC
POSITION SCHEDULE BOND
1,400.00
RICH & CARTMILL, INC
PUBLIC EMPLOYEE BOND
114.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
30.00
JPMORGAN CHASE BANK
OFFICE DEPOT-INK
34.62
TOTAL HUMAN RESOURCES 3,587.48
HR - CHARACTER INITIATIVE
JPMORGAN CHASE BANK
WORDCOM-SUPPLIES
171.90
JPMORGAN CHASE BANK
ATWOODS-CABLES TIES
15.99
JPMORGAN CHASE BANK
HOBBY LOBBY-CHARACTER
6.95
TREASURER PETTY CASH
CHARACTER SUPPLIES
5.00
TOTAL HR - CHARACTER INITIATIVE 199.84
GENERAL GOVERNMENT
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC USE
109.37
JPMORGAN CHASE BANK
TULSA WORLD-AD FOR CNG
304.43
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
63.36
Page 1
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL GOVERNMENT...
CINTAS CORPORATION
CARPET/MAT CLEANING
33.69
COMMUNITY PUBLISHERS INC
PUBLICATIONS
152.60
JPMORGAN CHASE BANK
NEIGHB NEWS-AD FOR CNG
54.00
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
118.30
AT&T
CONSOLIDATED PHONE BILL
677.82
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
95.04
TOTAL GENERAL GOVERNMENT 1,608.61
COMMUNITY DEVELOPMENT
SPRINT
SPRINT CARDS
79.98
VERIZON WIRELESS
GOBI CHIPS
74.07
TOTAL COMMUNITY DEVELOPMENT 154.05
ENGINEERING
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.20
UNITED STATES CELLULAR CORPORATION
CELL BILL
58.90
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.20
SPRINT
SPRINT CARDS
119.97
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
7.59
VERIZON WIRELESS
GOBI CHIPS
74.07
JPMORGAN CHASE BANK
MEETING EXPENSE
43.34
JPMORGAN CHASE BANK
DELL-LAPTOP
1,744.96
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
187.52
TOTAL ENGINEERING 2,262.75
INFORMATION TECHNOLOGY
SPRINT
SPRINT CARDS
79.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.59
USA MOBILITY WIRELESS, INC
PAGER USE
8.70
JPMORGAN CHASE BANK
TRAVEL EXPENSE
17.60
JPMORGAN CHASE BANK
DELL-APC FOR SERVER
128.79
JPMORGAN CHASE BANK
EMPLOYEE DEVELOPMENT BOOK
17.82
JPMORGAN CHASE BANK
TRAVEL EXPENSE
12.27
VERIZON WIRELESS
GOBI CHIPS
150.08
JPMORGAN CHASE BANK
ATLANTA SHUTTLE-CONFER
29.00
AMERICAN ELECTRIC POWER
ANNUAL POLE RENTAL CHARGE
413.08
TIMOTHY HOUGHTON
CONSULTING SERVICES
250.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.74
JPMORGAN CHASE BANK
GLOBAL GOV-RETURNS
-56.99
TOTAL INFORMATION TECHNOLOGY 1,073.66
SUPPORT SERVICES
JPMORGAN CHASE BANK
HOME DEPOT-DRILL BIT
5.99
JPMORGAN CHASE BANK
LOWES-SUPPLIES
21.86
JPMORGAN CHASE BANK
LOWES-ANT TRAPS
3.94
SPRINT
SPRINT CARDS
79.98
JPMORGAN CHASE BANK
SOUTHWEST DRIVES-BELTS
65.43
AT&T
CONSOLIDATED PHONE BILL
60.19
Page 2
Claims List
10/04/2011
Budget Unit Title
'ORT SERVICES...
Vendor Name
VERIZON WIRELESS
AT&T LONG DISTANCE
JPMORGAN CHASE BANK
UNIFIRST HOLDINGS LP
UNIFIRST HOLDINGS LP
COX COMMUNICATIONS
PUBLIC SAFETY CONFERENCE
COPY WORLD BUSINESS SOLUTIONS, LLC
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
ble Descri
Amouni
38.01
4.04
7.87
19.25
19.25
69.95
90.00
110.00
TOTAL SUPPORT SERVICES
CEMETERY
PMORGAN CHASE BANK
CEMETERY
POLICE SERVICES JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
SPRINT
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OWASSO FOP LODGE #149 POLICE DEPT
POLICE PETTY CASH
POLICE PETTY CASH
POLICE PETTY CASH
RICHARD PARSLEY
NANCY ANN BELL-MITCHELL
LEMAIYAN MUTII
DONALD L. TAYLOR
GREGORY M SIPES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
KENNETH YOUNT
AT&T
USA MOBILITY WIRELESS, INC
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
BAILEY MEDICAL CTR, LLC
BAILEY MEDICAL CTR, LLC
JPMORGAN CHASE BANK
OBI CHIPS
DNG DISTANCE SERVICE
DWES-FLOOR CLEANER
NIFORM RENTAL FEES
NIFORM RENTAL FEES
ITERNET SVC - OC BLDG.
:'CO SAFETY CONFERENCE
UARTERLY MAINTENANCE
FFICE DEPOT-SUPPLIES
:;HINDLER-ELEVATOR SERV
DWES-WINDEX
ONE-REPAIR PARTS
L&M FURNITURE- CHAIRS
ULTRA MAX-AMMO
ULTRA MAX-AMMO
THOMSON WEST-DUES
DASH MEDICAL-GLOVES
THOMSON WEST-CLEAR ACCESS
SPRINT CARDS
ADVANCED FILING-FOLDERS
GT DISTRIBUTORS-AMMO
GT DISTRIBUTORS-SIGHTS
LEGAL DEFENSE FY12
POLICE PETTY CASH
POLICE PETTY CASH
POLICE PETTY CASH
FUEL REIMBURSEMENT
OBN TRAINING
OBN/GRACIE TRAINING
LOCK REPAIR/KEYS
INTERNAL INVESTIGATION
OFFICE DEPOT-SUPPLIES
OFFICE DEPOT-SUPPLIES
REIMBURSEMENT/EQUIPMENT
CONSOLIDATED PHONE BILL
PAGER USE
SAGE CONTROL-AMMO
FEDEX-SHIPPING
BLOOD ALCOHOL TEST
BLOOD ALCOHOL TEST
ALL BATTERY-BATTERIES
795.45
7.98
1,402.01
22
22.74
239.00
6,018.00
7,475.00
230.86
684.00
1,154.30
479.88
31.48
245.95
908.00
157.50
25.25
14.65
35.50
22.70
190.29
268.26
30.00
1,687.50
208.19
16.14
100.00
452.70
86.63
254.06
57.45
25.00
26.00
204.93
Page 3
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
POLICE SERVICES...
JPMORGAN CHASE BANK
WALMART-FIREARM SUPPLIES
153.18
JPMORGAN CHASE BANK
2011 SWAT COMPETITION
900.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
125.19
JPMORGAN CHASE BANK
WALMART-SUPPLIES
42.58
JPMORGAN CHASE BANK
KILO 10-FIREARMS SUPPLIES
1,378.00
JPMORGAN CHASE BANK
OWASSO FITNESS-GYM USE
210.00
JPMORGAN CHASE BANK
OFFICE DEPOT-BADGE CLIPS
32.94
JPMORGAN CHASE BANK
PIKEPASS FEES
8.90
JPMORGAN CHASE BANK
WALMART-DUCT TAPE
10.11
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
118.31
VERIZON WIRELESS
GOBI CHIPS
1,003.94
JPMORGAN CHASE BANK
GALLS-BINOCULARS
77.99
JPMORGAN CHASE BANK
WALMART-G2G MEETING EXP
39.51
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
39.94
JPMORGAN CHASE BANK
AMAZON-BATTERIES
79.98
JPMORGAN CHASE BANK
LIGHTFIELD-AMMO
899.50
JPMORGAN CHASE BANK
DELL-TICKET PAPER
65.00
JPMORGAN CHASE BANK
DELL-TICKET PAPER
325.00
JPMORGAN CHASE BANK
BLUE WATER ROPES-ROPE
249.60
JPMORGAN CHASE BANK
KHON KHOR-TRAINING
240.00
JPMORGAN CHASE BANK
DRY CLEANING UNIFORMS
1,244.95
JPMORGAN CHASE BANK
SPECIAL OPS-LINER BELT
19.50
JPMORGAN CHASE BANK
ULTRA MAX-AMMO
2,770.00
TREASURER PETTY CASH
CAR TAGS
39.00
TREASURER PETTY CASH
CAR TAGS
39.00
TREASURER PETTY CASH
CAR TAGS
39.00
TOTAL POLICE SERVICES 31,480.34
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
KMART-RCA ADAPTER
10.40
JPMORGAN CHASE BANK
WALMART-PRISONER MEALS
130.03
JPMORGAN CHASE BANK
OFFICE DEPOT-LOCK BOX
46.99
JPMORGAN CHASE BANK
WALMART-PRISONER BOARD
143.78
USA MOBILITY WIRELESS, INC
PAGER USE
17.40
DEPARTMENT OF PUBLIC SAFETY
OLETS USER FEE
450.00
WORKHEALTH SOLUTIONS, LLC
TB TEST
20.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
125.26
POLICE PETTY CASH
POLICE PETTY CASH
2.22
JPMORGAN CHASE BANK
SF CABLE-OLETS CABLE
32.33
JPMORGAN CHASE BANK
DASH MEDICAL-GLOVES
224.70
TOTAL POLICE COMMUNICATIONS 1,203.11
ANIMAL CONTROL
JPMORGAN CHASE BANK
COMPANIONS-CREMATIONS
1,050.00
JPMORGAN CHASE BANK
RGR SECURITY-CAMERA
490.00
AT&T
CONSOLIDATED PHONE BILL
45.67
JPMORGAN CHASE BANK
HILLS PET-FOOD
250.25
Page 4
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
ANIMAL CONTROL...
JPMORGAN CHASE BANK
FULLERTON-OXYGEN
38.50
JPMORGAN CHASE BANK
LOWES-SHELTER SUPPLIES
43.45
JPMORGAN CHASE BANK
HORSE WAREHOUSE-VACCINES
162.79
JPMORGAN CHASE BANK
5.11 TACTICAL-UNIFORMS
87.93
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
8.11
JPMORGAN CHASE BANK
WALMART-SUPPLIES
164.71
JPMORGAN CHASE BANK
MED VET-SUPPLIES
161.53
VERIZON WIRELESS
GOBI CHIPS
76.02
JPMORGAN CHASE BANK
DRY CLEANING UNIFORMS
95.60
JPMORGAN CHASE BANK
LOWES-DERBY ROPE
40.60
JPMORGAN CHASE BANK
LOWES-SHELTER SUPPLIES
29.43
JPMORGAN CHASE BANK
DELL-PRINTER FOR ACO
194.29
JPMORGAN CHASE BANK
MED VET INT'L-STRETCHER
27.00
JPMORGAN CHASE BANK
MED VET-SURGERY SUPPLIES
127.12
TOTAL ANIMAL CONTROL 3,093.00
FIRE SERVICES
JPMORGAN CHASE BANK
FINISH LINE-APPAREL
99.98
JPMORGAN CHASE BANK
SHOE CARNIVAL-APPAREL
79.98
JPMORGAN CHASE BANK
WAYEST-SCBA MASK
37.00
JPMORGAN CHASE BANK
WAYEST-CYLINDER REPAIR
732.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
15.00
JPMORGAN CHASE BANK
LOWES-DRILL
49.97
JPMORGAN CHASE BANK
LOWES-PLUMBING PARTS
17.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
14.55
JPMORGAN CHASE BANK
SAVE LIVES-REFUND
-108.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
15.76
VERIZON WIRELESS
GOBI CHIPS
484.36
JPMORGAN CHASE BANK
WALMART-SUPPLIES
46.26
JPMORGAN CHASE BANK
TECHSICO-TELEPHONE REPAIR
95.00
JPMORGAN CHASE BANK
KNOX CO-MOUNTING BRACKETS
164.00
JPMORGAN CHASE BANK
DAVCO MECH-REPAIRS
2,839.50
JPMORGAN CHASE BANK
EQUIPMENT ONE-FUEL FILTER
5.99
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
36.68
JPMORGAN CHASE BANK
HOLIDAY INN-CONFERENCE
280.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
30.97
JPMORGAN CHASE BANK
SYNERGY-PROPANE
782.36
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.37
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.73
JPMORGAN CHASE BANK
CASCO-UNIFORM APPAREL
2,955.00
AT&T
CONSOLIDATED PHONE BILL
234.31
USA MOBILITY WIRELESS, INC
PAGER USE
54.05
JPMORGAN CHASE BANK
LOWES-TOTES/WOOD ST #1
106.50
JPMORGAN CHASE BANK
SAVE LIVES-RESCUE DISCS
498.00
JPMORGAN CHASE BANK
MAIL THIS-SHIPPING
13.11
AT&T MOBILITY
WIRELESS SERVICE
50.30
Page 5
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE SERVICES...
SPRINT
SPRINT CARDS
319.92
JPMORGAN CHASE BANK
CUMMINS-LADDER TRK REPAIR
3,649.56
JPMORGAN CHASE BANK
LOWES-SUPPLIES
10.57
JPMORGAN CHASE BANK
EQUIP ONE-SHARPENING
10.00
JPMORGAN CHASE BANK
OREILLY-SQ 3 REPAIR PARTS
14.44
TOTAL FIRE SERVICES 13,660.20
EMERGENCY PREPAREDNES
AT&T
CONSOLIDATED PHONE BILL
24.12
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
6.10
VERIZON WIRELESS
GOBI CHIPS
74.06
JPMORGAN CHASE BANK
HOME DEPOT-PLUMBING PARTS
59.91
SPRINT
SPRINT CARDS
39.99
TOTAL EMERGENCY PREPAREDNESS 204.18
STREETS
JPMORGAN CHASE BANK
BROWN FARMS-SOD/ELM CRK
60.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD/ELM CRK
60.00
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
1,026.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
30.80
JPMORGAN CHASE BANK
AMERIFLEX HOSE-HOSE
75.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
76.57
ROADSAFE TRAFFIC SYSTEMS, INC
SIGN RENTAL FOR BIKE RACE
30.00
SIGNALTEK INC
AUGUST MAINTENANCE
4,638.67
TWIN CITIES READY MIX, INC
CEMENT
1,008.00
TULSA ASPHALT, LLC
ASPHALT
291.10
JPMORGAN CHASE BANK
EQUIPMENT ONE-SAW BLADE
89.99
JPMORGAN CHASE BANK
ATWOODS-RUBBER BOOTS
14.99
JPMORGAN CHASE BANK
ATWOODS-PARTS
4.39
JPMORGAN CHASE BANK
ATWOODS-SUPPLIES
47.54
USA MOBILITY WIRELESS, INC
PAGER USE
52.12
JPMORGAN CHASE BANK
ATWOODS-SAW BLADE
11.98
JPMORGAN CHASE BANK
WHITE STAR-TOOLS
120.51
JPMORGAN CHASE BANK
MIDLAND VINYL-FENCE POSTS
300.00
JPMORGAN CHASE BANK
CAVE N DERS-SAFETY BOOTS
87.99
JPMORGAN CHASE BANK
BROWN FARMS-SOD ELM CRK
60.00
SPRINT
SPRINT CARDS
119.97
TOTAL STREETS 8,205.62
STORMWATER
SPRINT
SPRINT CARDS
159.96
JPMORGAN CHASE BANK
EQUIP ONE-SHARPEN BLADES
30.00
JPMORGAN CHASE BANK
GELLCO-SAFETY BOOTS
135.00
USA MOBILITY WIRELESS, INC
PAGER USE
53.87
JPMORGAN CHASE BANK
ATWOODS-PINS
9.98
JPMORGAN CHASE BANK
ENLOW-DIP STICK
21.69
VERIZON WIRELESS
GOBI CHIPS
74.06
Page 6
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STORMWATER...
JPMORGAN CHASE BANK
P & K EQUIPMENT-BLADES
65.16
JPMORGAN CHASE BANK
P & K EQUIPMENT-SPRINGS
7.66
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
66.36
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
44.36
JPMORGAN CHASE BANK
P & K EQUIPMENT-REPAIRS
45.00
TOTAL STORMWATER 713.10
PARKS
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
6.10
VERIZON WIRELESS
GOBI CHIPS
74.07
JPMORGAN CHASE BANK
LOWES-MARKING PAINT
4.98
MARSHALL GROSS
MOWING SERVICE AT RAYOLA
680.94
JPMORGAN CHASE BANK
DELL-PRINTER INK CARTRIDG
67.75
SPRINT
SPRINT CARDS
39.99
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
9.59
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
22.78
AT&T
CONSOLIDATED PHONE BILL
187.49
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
13.27
JPMORGAN CHASE BANK
ATWOODS-BOOTS
99.99
JPMORGAN CHASE BANK
ATWOODS-GREASE
2.99
JPMORGAN CHASE BANK
ATWOODS-REPAIR SUPPLIES
16.98
JPMORGAN CHASE BANK
LOWES-CONCRETE
6.88
TREASURER PETTY CASH
SUPPLIES
27.63
TOTAL PARKS 1,274.70
COMMUNITY CENTER
JPMORGAN CHASE BANK
CHARACTER TRN-BULLETINS
25.87
AT&T
CONSOLIDATED PHONE BILL
129.79
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
5.40
TOTAL COMMUNITY CENTER 161.06
HISTORICAL MUSEUM AT&T CONSOLIDATED PHONE BILL 24.11
TOTAL HISTORICAL MUSEUM 24.11
ECONOMIC DEV
JPMORGAN CHASE BANK
OEDA MEETING EXPENSE
10.77
JPMORGAN CHASE BANK
OEDA MEETING EXPENSE
10.77
SPRINT
SPRINT CARDS
39.99
JPMORGAN CHASE BANK
DELL-LAPTOP
2,286.08
TOTAL ECONOMIC DEV 2,347.61
FUND GRAND TOTAL 77,604.6
AMBULANCE
MEDICLAIMS INC
BILLING SERVICES
7,682.65
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
159.98
Page 7
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
AMBULANCE...
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
89.50
JPMORGAN CHASE BANK
MEDTRONIC-SUPPLIES
578.00
JPMORGAN CHASE BANK
MEDTRONIC-SUPPLIES
357.00
JPMORGAN CHASE BANK
MEDTRONIC-SUPPLIES
1,093.25
JPMORGAN CHASE BANK
PHARM SYSTEMS-SUPPLIES
715.46
JPMORGAN CHASE BANK
WALMART-TRASH CANS
39.82
JPMORGAN CHASE BANK
FULLERTON-MEDICAL OXYGEN
58.50
JPMORGAN CHASE BANK
FULLERTON-MED OXYGEN
0.30
SPRINT
SPRINT CARDS
199.95
TOTAL AMBULANCE 10,974.41
FUND GRAND TOTAL 10,974.4
E911 COMMUNICATIONS
INCOG
REGIONAL MAP ACCESS FEES
429.22
INCOG
REGIONAL MAP ACCESS FEES
429.22
INCOG
REGIONAL MAP ACCESS FEES
429.22
AT&T
CONSOLIDATED PHONE BILL
276.81
INCOG-E911
E911 ADMIN SVC FEES
6,863.30
TOTAL E911 COMMUNICATIONS 8,427.77
FUND GRAND TOTAL 8,427.7
HOTEL TAX JPMORGAN CHASE BANK DOC-EL RIO SIGNS 167.20
TOTAL HOTEL TAX 167.20
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
CARTRIDGE WRLD-TONER OSNI
54.99
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
35.46
SPRINT
SPRINT CARDS
39.99
VERIZON WIRELESS
GOBI CHIPS
74.07
TOTAL STRONG NEIGHBORHOODS 204.51
FUND GRAND TOTAL 371.71
PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK WAYEST-PUMPKER EQUIP 8,236.00
TOTAL PUBLIC SAFETY -FIRE 8,236.00
FUND GRAND TOTAL 8,236.0
CI - 106/GARNETT INTERSEC I
SISEMORE WEISZ & ASSOCIATES, INC
SURVEY FOR EASEMENT
247.50
SISEMORE WEISZ & ASSOCIATES, INC
STAKING-UTILITY RELOCATE
1,300.00
Page 8
Claims Dist
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
TOTAL CI - 106/GARNETT INTERSEC 1,547.50
FUND GRAND TOTAL 1,547.5
CITY GARAGE
T & W TIRE, LP
TIRES FOR TRASH TRUCKS
5,616.68
JPMORGAN CHASE BANK
FRONTIER INT'L-BRAKE PART
642.02
JPMORGAN CHASE BANK
UNITED FORD-PARTS RESALE
187.53
JPMORGAN CHASE BANK
UNITED FORD-PARTS RESALE
897.58
AT&T LONG DISTANCE
LONG DISTANCE SERVICE
7.92
JPMORGAN CHASE BANK
FLEETPRIDE-BRAKE PARTS
736.98
JPMORGAN CHASE BANK
FLEETPRIDE-BRAKE PARTS
541.80
JPMORGAN CHASE BANK
FLEETPRIDE-BRAKE PARTS
214.44
JPMORGAN CHASE BANK
B&M OIL-PARTS RESALE
1,185.25
JPMORGAN CHASE BANK
DODGE-TRANSMISSION
2,380.00
AT&T MOBILITY
WIRELESS SERVICE
58.62
JPMORGAN CHASE BANK
UNITED FORD-PARTS RESALE
111.66
JPMORGAN CHASE BANK
UNITED FORD-PARTS RESALE
3,078.39
JPMORGAN CHASE BANK
OWASSO ALL-BATTERY
72.98
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.36
AT&T
CONSOLIDATED PHONE BILL
45.68
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.36
JPMORGAN CHASE BANK
OREILLY-SHOP SUPPLIES
170.78
JPMORGAN CHASE BANK
OREILLY-PARTS RESALE
4,210.70
TOTAL CITY GARAGE 20,225.73
FUND GRAND TOTAL 20,225.7
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
342.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
138.72
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
342.00
TOTAL WORKERS' COMP SELF-INS 1,400.72
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
11375.48
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
38.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
2,301.74
TOTAL WORKERS' COMP SELF-INS 3,715.72
FUND GRAND TOTAL 5,116.4
GEN LIAB-PROP SELF INS
RLCP, LLC
TORT CLAIM
1,044.82
OWASSO COLLISION SPECIALISTS, LLC
TRUCK REPAIRS
1,612.66
Page 9
Claims List
10/04/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
TOTAL GEN LIAB-PROP SELF INS
2,657.48
FUND GRAND TOTAL
2,657.4
CITY GRAND TOTAL
$135,161.69
Page 10
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/4/11
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
AMOUNT
36,920.77
23,765.77
30,831.87
16,693.58
21,378.86
129,590.85
6,290.13
5,336.44
11,626.57
HEALTHCARE SELF INSURANCE FUND TOTAL 141,217.42
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 09/24/2011
Department Payroll Expenses Total Expenses
Municipal Court
4,586.32
5,377.40
Managerial
21,056.33
24,962.00
Finance
12,518.91
15,051.75
Human Resources
6,484.81
7,818.11
Community Development
10,467.16
12,625.96
Engineering
12,891.19
15,516.32
Information Systems
9,262.24
11,178.17
Support Services
7,144.43
8,495.74
Police
101,504.69
122,217.54
Central Dispatch
15,069.34
18,111.80
Animal Control
2,218.40
2,658.54
Fire
93,777.61
110,765.38
Fire-Safer Grant
9,659.97
11,505.50
Emergency Preparedness
2,798.43
3,381.58
Streets
5,527.18
6,687.44
Stormwater/ROW Maint.
6,532.38
7,761.32
Park Maintenance
9,261.03
11,136.28
Community-Senior Center
2,015.40
2,392.31
Historical Museum
600.00
673.68
Economic Development
2,826.92
3,416.05
General Fund Total
336,202.74
401,732.87
Garage Fund Total 4,122.72 4,955.30
Ambulance Fund Total 24,497.46 28,927.28
Emergency 911 Fund Total -
Worker's Compensation Total 2,450.40 2,951.69
Strong Neighborhoods 2,077.12 2,509.99
The City Wi,r".t Limits.
TO: The Honorable Mayor AND City Council
City of Owasso
FROM: Dan Yancey
Chief of Police
SUBJECT: Cherokee Nation Grant Funds
DATE: September 15, 2011
BACKGROUND:
Pursuant to Cherokee Nation Legislative Act 4-03, up to twenty percent (200), but not less than
five percent (5%) of funds generated by fees collected for the Cherokee Nation Motor Vehicle
Tags are to be made available to county and municipal law enforcement agencies within the
Cherokee Nation jurisdiction.
On September 7, 2011 Cherokee Nation Tribal Council Member Buel Anglen approached City
staff offering to provide $3,384 in grant funds to the Owasso Police Department to be used at
their discretion. Stipulations to this grant are the provision of Taxpayer information for W-9
purposes and use of the funds must be for law enforcement purposes.
The staff intention is to utilize these funds to purchase additional emergency equipment for the
recently acquired vehicles by the department's patrol division.
REQUEST:
Staff is requesting Council acceptance of this grant from the Cherokee Nation. Additionally,
staff is requesting Council approval of a budget amendment in the General Fund, increasing
estimated revenues and the appropriation for expenditures by $3,384 in the Police Services
Department.
FUNDING:
Funding for this request is derived from a grant in the amount of $3,384 from the Cherokee
Nation.
RECOMMENDATION:
Staff recommends City Council acceptance of Cherokee Nation grant funds in the amount of
$3,384 and approval of a budget amendment in the General Fund Police Services Department,
increasing estimated revenues and the appropriation for expenditures by $3,384 for the
purchase of equipment for patrol vehicles.
ATTACHMENT:
1. Law Enforcement Fund Request
2. Copy of check from Cherokee Nation
918 X58 6217 10:08:37 a.m. 09-07-2011 2 /3
Pursuant to Legislative Act 4-03, up to twenty percent (20%) but not less than live
percent (5%) of funds generated by fees collected for Cherokee Nation Motor Vehicle
Tags are to be made available for counties and municipalities within the Cherokee Nation
Jurisdiction, and/or Cherokee Nation Marshal Service those funds are to be distributed
equally between Councilors for appropriation.
Amount of Funds Requested: J~ 3 A" f ~A
Councilor Requesting Funds for Appropriation: ~n
County, Municipality or Agency for which funds will be used:
Proposed use of funds:
The County, Municipality or Agency will provide receipts that the funds received
pursuant to this request have been spent for the above stated purpose upon request by
the Cherokee Nation Government. Please attach and return all supporting documents
within ninety 90).days,
J `Signature & Title of Authorized Officer or Agent
Date
County or Municipal
Signature of Tribal Council Member
Date
"Please complete the attached W-9 form.
334644
}}ERD,ICf1p,' .
- 17^ ACCOUNTS BANK OF AMERICA, N.A.
G CHEROKEE NATION PAYABLE
P.O. BOX 948 39-1/1030
. ,r Y TA-HLEQUAI I, OKLAHOIVLA 74465 (4251)
(918) 453-5000
DATE AMOUNT
Void After 90 Days
09/14/2011 "3,334.00
PAY Throe Thousand Three Hundred Eighty Four and 00/100 Dollars
TO THE CITY OF OWASSO
ORDER PO BOX 180
OF OWASSO OK 74055-0180
11'0033464411' X030000 L7~: 030 L00 2 7 7 4 2811'
CHEROKEE NATION
TAHLEQUAH, OKLAHOMA
334644
Check Date: 09/14111
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Description
Invoice
Amount
LEF OWASSO POLICE DEPT 09/08/11
LEF OWASSO POLI
CE DEPT $3,384.00
The Giy WitTiaut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
General Services Superintendent
SUBJECT: Recommendation for Acceptance and Final Payment - Pavement Striping
Project
DATE: September 30, 2011
BACKGROUND:
Included in the FY 2010-2011 Streets Division Budget was $56,800.00 for a pavement striping
project. Staff prepared the contract document, specifications, and plans that included a base
project for striping on 1 16th Street N from Garnett Road to Memorial and on 86th Street N from
129th E Avenue to 145th E Avenue. Five alternate projects of varying sizes were developed to
provide flexibility in the selection of additional striping to address other needs as funding would
allow.
The City Council awarded the base contract and all five alternate projects to Road Safe Traffic
Systems, Incorporated in the amount of $51,938.20 during the City Council meeting on June 21,
2011. City staff inspected the project and all work has been satisfactorily completed in
accordance with the contract. Road Safe Traffic Systems, Incorporated has presented City staff
a final pay request in the amount of $47,513.62.
FUNDING:
Funding was included in the FY 2010-2011 Streets Division Budget and carried over to the FY
201 1-2012 Streets Division Budget on July 5, 2011, following City Council approval of an
amendment to the FY 2012 budget, re-approving contract commitments, and increasing the
appropriation for expenditures.
RECOMMENDATION:
Staff recommends City Council acceptance of the 2010-2011 Pavement Striping Project,
including the base project and the five (5) alternate projects, and authorization for final
payment to Road Safe Traffic Systems, Incorporated in the amount of $47,513.62; resulting in a
contract under-run of $4,424.58.
ATTACHMENT:
A. 2010-2011 Pavement Striping Project Map
B. Final Payment Request
126th ST N 126th ST N
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111 N. Main Strect
PROJECT LOCATIONS P.O. Box 18{)
ALTERNATE PROJECTS Owasso, OK 74055
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INVOICE
ROADSAFE TRAFFIC SYSTEMS
JOB: 01000110 CONTRACTOR: CITY OF OW ASSO
PROJECT: 2010 -2011 PVMT STRIPING ADDRESS: P O BOX 180
LOCATION: CITY OF OWASSO OWASSO, OK 74055
ESTIMATE: 1
INVOICE: 0100011.0 -1 DATE: 8/31/2011
ATTACHMENT ER
PLEASE REMIT TO:
ROADSAFE TRAFFIC SYSTEMS, INC.
F.K.A NES TRAFFIC SAFETY, LP
901 N. MORGAN ROAD
OKLAHOMA CITY, OK 73127
IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT LYNDA 405/494 -2330
SET DATE:
8/1612011
PULLED DATE:
'
AMOUNT
THIS
DUE
TOTAL
TOTAL
QUANTITY
CONTRACT CONTRACT TOTAL
PREVIOUS
DUE PREV.
ESTIMATE
THIS
QUANTITY
AMOUNT
TO
DESCRIPTION
UNIT
PRICE
QTY. CONTRACT
QUANTITY
ESTIMATE
QUANTITY
ESTIMATE COMPLETED
COMPLETED
COMPLETE
BASE BID - TR STRIPE PLASTIC 4" YELLOW
LF
$ 0.53
25,178 $
13,344.34
0 $
13,344.34
25178
$13,344.34
25,178
$13,344.34
0.00
BASE BID -TR- STRIPE PLASTIC 4 "WHITE
LF
$ 0.53
24,431 S
12.948.43
0 $
12,948.43
24431
$12,948.43
24,431
$12,948.43
0.00
BASE BID - TR STRIPE PLASTIC 8" WHITE
LF
$ 1.00
1,368 $
1,368.00
0 $
1,368.00
1368
$1,368.00
1,368
$1,368.00
0.00
BASE BID- TR STRIPE PLASTIC 12" WHITE
LF
$ 1.50
64 $
96.00
0 $
81.00
54
$81.00
54
$81.00
10.00
BASE BID - TR STRIPE PLASTIC 24" WHITE
LF
$ 4.35
252 $
1,096.20
0 $
1,096.20
252
$1,096.20
252
$1,096.20
6.00
BASE BID- TR STRIPE PLASTIC ARROWS
EA
$ 80.00
37 $
2,960.00
0 $
2,960.00
37
$2,960.00
37
$2,960.00
0.00
BASE BID - TR STRIPE PLASTIC WORD
EA
$ 130.00
7 $
910.00
0 $
910.00
7
$910.00
7
$910.00
0.00
BASE BID- TR STRIPE PLASTIC SYMBOL
EA
S 650.00
2 $
1,300.00
0. $
1,300.00
2
$1,300.00
2
$1,300.00
0.00
BASE BID - MOBILIZATION
VS
$ 6,000.00
1 $
6,000.00
0 $
6,000.00
1
$6,000.00
1
$6,000.00
0.00
BASE BID- PROJECT ALLOWANCE (10gOF BASE
BILS
$ 4,002.29
1 $
4,002.29
0 $
-
0
$0.00.
0
$0.00
1.00
ALT #1 - TR STRIPE PLASTIC 4" YELLOW
LF
$ 0.53
415 $
219.95
0 $
219.95
415
$219.95
415
$219.95
0.00
ALT #1 -TR STRIPE PLASTIC 4" WHITE
LF
S 0.53
161 $
85.33
0 $
85.33
161
$85.33
161
$85.33
0.00
ALT #1 - TR STRIPE PLASTIC 24" WHITE
LF
$ 4.35
51 $
221.85
.0 $
221.85
51
$221.85
51
$221.85
0.00
ALT #1 - TR STRIPE PLASTIC ARROW
EA
$ 80.00
7 $
560.00
0 $
560.00
7
$560.00
7
$560.00
0.00
ALT #1 - TR STRIPE PLASTIC COMBO -ARROW
EA
$ 80.00
2 $
160.00
0. $
160.00
2
$160.00
2
$160.00
0.00
ALT #1 - TR STRIPE PLASTIC WORD
EA
S 125.00
1 $
125.00
0 $
125.00
1
$125.00
1
$125.00
0.00
ALT #1- STRIPE REMOVAL
LF
$ 0.15
108 $
16.20
0 $
122.55
817
$122.55
817
$122.55
- 709.00
ALT #1 -ARROW REMOVAL
EA
$ 10.00
1 $
10.00
0 $
20.00
2
$20.00
2
$20.00
-1.00
ALT #1 - ONLY REMOVAL
EA
S 10.00
1 $
10.00
0 $
20.00
2
$20.00
2
$20.00
-1.00
ALT #2 - TR STRIPE PLASTIC V YELLOW
LF
$ 0.53
372 $
197.15
0 S
197.16
372
$197.16
372
$197.16
0.00
ALT 92 - TR STRIPE PLASTIC 4" WHITE
LF
$ 0.53
83 $
43.99
0 $
43.99
83
$43.99
83
$43.99
0.00
ALT #2 -TR STRIPE PLASTIC 8" WHITE
LF
$ 1.00
82 $
82.00
0 $
82.00
82
$8100
82
$82.00
0.00
ALT #2 - TR STRIPE PLASTIC 12" YELLOW
LF
$ 1.50
25 $
37.50
0 $
-
0
$0.00
0
$0.00
25.00
ALT #2 -TR STRIPE PLASTIC 24" WHITE
LF
$ 4.35
52 $
226.20
0 $
226.20
52
$226.20
52
$226.20
0.00
ALT #2 - TR STRIPE PLASTIC ARROWS
EA
$ 80.00
2 $
160.00
0 $
160.00
2
$160.00
2
$160.00
0.00
ALT #2 - TR STRIPE PLASTIC COMBO -ARROW
EA
$ 80.00
2 $
160.00
0 $
160.00
2
$160.00
2
$160.00
0.00
ALT #3 - TR STRIPE PLASTIC 4" WHITE
LF
S 0.53
123 $
65.19
0 $
65.19
123
$65.19
123
$65.19
0.00
ALT 43 -TR STRIPE PLASTIC 4" WHITE DASHED
LF
$ 0.53
22 $
11.66
0 $
-
0
$0.00
0
$0.00
22.00
ALT #3 -TR STRIPE PLASTIC ARROWS
EA
$ 80.00
2 S
160.00
0 $
160.00
2
$160.00
2
$160.00
0.00
ALT #3 - TR STRIPE PLASTIC WORDS
EA
$ 125.00
1 $
125.00
0 $
125.00
1
$125.00
1
$125.00
0.00
ALT #4- TR STRIPE PLASTIC 4" YELLOW
LF
$ 0.53
3,349 $
1,774.97
0 $
1,541.77
2909
$1,541.77
2,909
$1,541.77
440.00
ALT #4- TR STRIPE PLASTIC 4" WHITE
LF
$ 0.53
2,178 $
1,154.34
0 $
557.56
1052
$557.56
1,052
$557.56
1,126.00
ALT #4 - TR STRIPE PLASTIC 12" YELLOW
LF
$ 1.50
412 $
518.00
0 $
-
0
$0.00
0
$0.00
412.00
ALT #4 - TR STRIPE PLASTIC 24" WHITE
LF
$ 4.35
78 $
339.30
0 $
339.30
78
$339.30
78
$339.30
0.00
ALT #4 - TR STRIPE PLASTIC ARROWS
EA
$ 80.00
4 $
320.00
0 $
640.00
8
$640.00
8
$640.00
-4.00
ALT #4 - TR STRIPE PLASTIC COMBO -ARROW
EA
$ 80.00
2 $
160.00
0 $
-
0
$0.00
0
$0.00
2.00
ALT #4 - TR STRIPE PLASTIC WORDS
EA
S 125.00
2 $
250.00
0 $
375.00
3
$375.00
3
$375.00
-1.00
ALT #5 - TR STRIPE PLASTIC 8" WHITE
LF
S 1.00
367 $
367.00
0 $
915.00
915
$915.00
915
$915.00
- 548.00
ALT *5 - TR STRIPE PLASTIC 24" WHITE
LF
$ 4.35
58 $
252.30
0 $
382.80
88
$382.80
Be
$382.80
X0.00
TOTAL
$51, 938.20
$47,513.62
$47,513.62
$47,513.62
TOTAL PREVIOUS ESTIMATE
$47,513.62
EARNINGS TO DATE
$47,513.62
COMPUTEI•: INVOICE:
LESS RETAINAGE
$0.00
LESS RETAINAGE
$0.00
GROSS
$47;513:62
LESS BOND /ACC DUES
$0.00
LESS BOND /AGC DUES
$0.00
LESS RETAINAGE
$0.00
DUE PREVIOUSLY
$47,513.62
ADJUSTMENTS
NET
:$47,513.62
SUBTOTAL
$47,513.62
LESS PREVIOUS ESTIN•IATE
$0.00
DUE THIS ESTIMATE
$47,513.62
PLEASE REMIT TO:
ROADSAFE TRAFFIC SYSTEMS, INC.
F.K.A NES TRAFFIC SAFETY, LP
901 N. MORGAN ROAD
OKLAHOMA CITY, OK 73127
IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT LYNDA 405/494 -2330
Thy C. ity Wit, ut Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: FY 201 1-2012 Miscellaneous Stormwater and Erosion Control Engineering
Projects
DATE: September 30, 2011
BACKGROUND:
For many years, the City of Owasso's rapid development has been monitored by the City
Engineer's office. The City Engineer's office reviews plats for subdivisions and commercial
properties throughout the city to make sure streets, Stormwater conveyance systems, and
water and sewer lines are designed and constructed to City standards.
Stormwater detention and erosion control are critical aspects of development within the City
of Owasso. With the constantly changing regulations, an annual contract with a consulting
firm specializing in stormwater management was established in 2007 to review stormwater
plans in order to protect the interests of the City. The consultant works on an "as needed"
basis and charges are based on an hourly rate schedule. The City Engineer's office
determines plans to be reviewed "in-house" and those that need analysis by the expert
consultant.
Since 2007, a firm has been retained annually on a contractual basis to provide these
services for the fiscal year. Meshek and Associates, Incorporated performed these services in
2007 and from 2009 to present. The Benham Companies provided these services in 2008.
PROPOSED ACTION:
The staff is requesting City Council to approve an annual contract to retain a consultant for
the miscellaneous stormwater and erosion control engineering projects for FY 201 1-2012 with
the option to renew the contract annually for up to three (3) additional years after a
satisfactory annual review. If the contract is extended, the expiration date of the three (3)
year contract period will be June 30, 2014.
FUNDING SOURCE:
Funding for Engineering Services has been allocated under the FY 2011-2012 Stormwater
Management Fund.
RECOMMENDATION:
Staff recommends City Council approval of the Agreement for Engineering Services for
miscellaneous stormwater and erosion control engineering projects with Meshek and
Associates, Incorporated of Tulsa, Oklahoma in an amount riot to exceed $73,250 with the
option to retain services annually up to three (3) additional years following a satisfactory
annual review, and authorization for the Mayor to execute the agreement.
ATTACHMENT:
k FY 201 1-2012 Agreement
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
THIS AGREEMENT, made and entered into this day of , 2011 between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to analyze various stormwater or erosion control issues for
existing infrastructure, to review existing ordinances for possible revision, to provide
storm-water reviews of development projects and to assist the City in general storm-water
review or design services, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the fiscal year 2011-2012
Stormwater Management Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, BILLING RATE SHEET,
which are attached hereto and incorporated by reference as part of this
AGREEMENT.
SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
PAGE 1 Or 13
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
7. LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and/or execution. These conditions and cost/ execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that is incorporated into the record
drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer-generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
PAGE 2 OF 13
be made on the basis of qualifications and experience as a Professional
Engineer.
LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any person or organization for whom
ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
PAGE 3 OF 13
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a rrunimum of $1,000,000.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, PLC
1437 S. Boulder Ave. Suite 1080
Tulsa, OK 74119
Attention: Janet K. Meshek, PE, CFM
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
PAGE 4 OF 13
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERAMLITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff when requested and
will be available for public meetings and City of Owasso presentations.
22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and
the Consultant, this contract may be extended for three (3) successive, one (1) year
terms if agreed to by both parties in writing not less than sixty (60) days prior to the
expiration of the initial one (1) year or of any successive one (1) year term. Hourly
rate changes from the consultant and maximum contract are subject to change.
23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER
PAGE 5 OF 13
agrees that no change will be made in the assigrunent of this position without prior
approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
Meshek & Associates, PLC
APPROVED:
City Clerk
APPROVED AS TO FORM:
City Attorney
Janet K. Meshek, PE, CFM
Date / / 2011
CITY OF OWASSO, OKLAHOMA
Mayor
Date //2011
PAGE, 6 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following categories of assignments:
1. Review of hydrology and hydraulic reports and studies for development projects;
2. Assistance in the development of policies and ordinances related to stormwater, erosion
control or the Municipal Separate Stormsewer System (MS-4);
3. Specific assignments related to hydrology and hydraulics that may arise with regard to
existing installed infrastructure or proposed development projects;
4. Review of hydrology and hydraulic reports for developments as they relate to the City
of Owasso Master Drainage Plan;
5. Review of floodplain issues regarding FEMA regulated floodplains and floodways; and
6. Any other Stormwater or erosion control issues that the City requests assistance.
PACE 7 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the City by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is further understood that all reviews
and conceptual designs will be prepared in accordance with the City of Owasso design
criteria and specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall
include, but are not limited to the following tasks:
B.1.a) Provide miscellaneous stormwater engineering review of development
projects as directed by the City. The work will include:
B.1.a) 1. General review of engineering plans for compliance with City
criteria and policies.
B.1.a) 2. If specifically directed by the CITY, to model a proposed
development or other infrastructure project in the applicable
HEC-HMS and HEC-RAS watershed model for the City of
Owasso.
B.1.b) Provide analysis and conceptual design of stormwater or erosion control
improvements, when directed individually by the City. The work will
generally include the following elements:
B.1.b) 1. Preparation of detailed hydrologic and hydraulic models of
localized areas.
B.1.b) 2. Preparation of conceptual plans to deal with the flooding
problems.
B.1.b) 3. Prepare of conceptual cost estimates for budget purposes.
B.1.b) 4. Preparation of a letter report documenting findings.
B.1.b) 5. Review of existing city ordinances or preparation of new city
ordinances addressing stormwater or erosion control issues.
PAGE 8 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Responsibilities of the City
Attachment C
PONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc. To furnish, as required by the work, and not at expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard construction drawings and standard specifications.
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To assist in providing access to public and private property when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing".
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
C.4 Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
PAGE 9 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Compensation
Attachment D
COMPENSA'T'ION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon actual hours or work, invoiced according the Rate Schedule provided
in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by
such documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation.
D.1.1 For the work under this project the total maximum billing including direct
costs and subconsultant services shall be Seventy-three Thousand, two-
hundred and fifty Dollars and no cents ($73,250.00) which amount shall not
be exceeded without further written authorization by CITY.
D.2 Subconsultants and Other Professional Associates. Services of subcontractors
and other consultants shall be compensated for at actual cost. Use of sub-
consultants shall be authorized in advance by CITY.
D.3 Other Direct Costs.
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services. Unless otherwise provided for in any accepted and
authorized proposal for additional services, such services shall be
compensated for on the same basis as provided for in Attachment D.
D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall
be paid for services performed to the effective date of termination.
D.6 Conditions of Payment.
D.6.1 Payments shall be made based on actual hours worked using the rates in
ATTACHMENT E and expenses incurred as indicated within this
AGREEMENT and shall be due and owing within thirty days of
ENGINEER'S submittal of his progress payment invoices.
PAGE 10 OF 13
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
PAGE 11 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Billing Rate Sheet
Attachment E
Allowance for Office Work
Project Principal
$ 150/hour
Project Manager
$ 140/hour
Senior Project Engineer
$ 130/hour
Junior Project Engineer
$ 115/hour
Engineer Intern
$ 90/hour
Engineering Technician
$ 75/hour
Engineering Designer
$ 85/hour
CAD Technician
$ 75/hour
Construction Manager
$ 80/hour
Construction Inspector
$ 60/hour
Planning and ROW Specialist
$ 100/hour
Survey Crew Chief
$ 90/hour
Survey Crew
$ 45/hour
GIS Project Manager
$ 115/hour
GIS Specialist III
$ 110/hour
GIS Specialist II
$ 90/hour
GIS Specialist 1
$ 85/hour
GIS Analyst
$ 55/hour
Clerical
$ 50/hour
Allowance for Travel:
Total mileage traveled for field and office visits @ current government rate.
Reproduction costs:
In-house reproduction
8-1/2"x11" black/white $ 0.08/each
8-1/2"x11" color $ 0.15/each
11 "x17" black/white $ 0.20/each
11 "x17" color $ 0.35/each
22" x 34" black/white $ 3.00/each
22" x 34" color $ 10.00/each
Black and White Plots $ 18.00/each
Color Plot $ 28.00/each
Outside reproduction Cost plus 15%
Miscellaneous expenses and fees: Cost plus 15%
PAGE- 12 OF 1.3
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Schedule
Attachment F
F. SCHEDULE. The schedule for engineering services for the fiscal year 2011-2012
PROJECT is provided as follows:
F.1. Notice to Proceed: July 1, 2011 (or when Agreement is fully executed)
F.2. Contract Expiration: June 30, 2012
F.3. Project reviews shall be completed in 10 working days by ENGINEER
F.4. Schedule for other assignments to be established at the time assignment is
made to ENGINEER.
PAGE 13 OF 13
The Ciiy bvit7aut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Anaela Hess
Finance Director
SUBJECT: Compressed Natural Gas (CNG)
Fueling Station and Conversion Project Budget Supplement
DATE: September 30, 2011
BACKGROUND:
On March 2, 2010, the City's Go Green! report was presented to the City Council. This initiative
identified the opportunity to convert City vehicles to utilize Compressed Natural Gas (CNG) in
place of unleaded gasoline for fuel. With the approval of the American Recovery and
Reinvestment Act (ARRA), the Oklahoma Department of Commerce received funding from the
U.S. Department of Energy (DOE) to operate the State Energy Program (SEP). This program
includes funding for the conversion of vehicles to Compressed Natural Gas (CNG) and the
development of fueling infrastructures.
In an effort to reduce Greenhouse Gas (GHG) emissions, the City of Owasso submitted the CNG
Fueling Infrastructure and CNG Vehicles Project for SEP ARRA funding. The objectives of this
project are to develop a public CNG fueling infrastructure and to convert City vehicles
compatible with CNG conversion requirements to operate using CNG as an alternative fuel by
March 31, 2012.
The City was notified on July 1, 2010 that the State Energy Office at the Oklahoma Department
of Commerce (SEO/ODOC), in conjunction with the DOE, had approved our proposal for
funding in the amount of $1,450,000. On July b, 2010, the City Council accepted the SEP ARRA
funding grant.
On September 20, 2011 Council approved the bid award to Blue Energy Fuels, LLC for the CNG
Fueling Project for the amount of $1,450,000 and that Council authorized the City Manager to
execute all the necessary contracts.
PROPOSED ACTION:
Staff is proposing City Council approval of a budget amendment to increase the estimated
revenue in the General Fund by $1,450,000 and increase appropriation for expenditures in the
General Fund by $1,450,000. Funding for this request will be derived from the SEPARRA
(American Recovery and Reinvestment Act) funding grant.
RECOMMENDATION:
Staff recommends City Council approval of a budget amendment in the General Fund,
increasing the estimated revenues and increasing the appropriation for expenditures by
$1,450,000 for the CNG Grant Project.