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Home My WebLink About2003.12.02_OPWA Agenda9 TYPE OF MEETING: Regular DATE: December 2, 2003 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center 301 South Cedar Notice and agenda tiled in the office of the City Clerk and posted at City Hall at 5 :00 pam. on Wednesday, November 26, 2003. ,. Juliann 11 Stevens, Administrative Assistant AGENDA 1. Call to Order Chairman Cochran 2. Flag Salute 3. Roll Call I IAAgendas \OPWAV 20203 -doc Owasso Public Works Authority December 2, 2003 Page 2 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable, A. Approval of the Minutes of November 18, 2003 Regular Meeting. Attachment #4 -A B. Approval of Claims. Attachment #413 5. Consideration and appropriate action relating to Trustees approval of an amendment in the OPWA Sales Tax Capital Future Fund to transfer funds in the amount of $1,138,930.91 to the City Of Owasso Capital Improvements Fund. Ms. Bishop Attachment #5 Staff will recommend approval of a supplement to the OPWA Sales Tax Capital Future Fund budget increasing transfer out expenditures in the amount of $1,138,931.00 and authorizing the payment of $1,138,930.91 to the City of Owasso Capital Improvements Fund. H \AgendasV0P\VAA120203.doc Owasso Public Works .Authority December 2, 2003 Page 3 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. H \ ACCIilI:1S',0?%VA \1'01'0? (I,IC MINUTES OF REGULAR MEETING Tuesday, November 18, 2003 The Owasso Public Works Authority met in regular session on Tuesday, November 18, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, November 14, 2001 ITEM 1. CAJ-,L TO ORDER Chairman Cochran called the meeting to order at 6:30 p,m. ITEM 2. INVOCATION The invocation was offered by Bruce McCarty, Minister at Owasso First Assembly of God Church. ITEM 3. FLAG SALUTE City Attorney Stephen Gray led the Flag Salute, ITEM 4. ROLL CALL STAFF Rodney J. Ray, Authority Manager Stephen Gray, Authority Attorney A quorum was declared present. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the November 4, 2003 Regular Meeting. B. Approval of Claims. Owasso Public Works Authority November 18, 2003 Ms. Kimball moved, seconded by Mr. Helm, to approve the Consent Agenda including claims totaling $81,930.01 and payroll claims totaling $43,338.81. YEA: Helm, Kimball, 'rhoendel, Cataudella, Cochran NAY: None Motion carried 5-0. ITEM 6. PUBLIC HEARING. DWSRF PROJECT NO, P40-3007218-01-2004 Mr. Carr, Director of Owasso Public Works, conducted a public hearing to receive input from the public and discuss proposed improvements to the Authority's water distribution and storage facilities as set forth in the planning and environmental information document on file. Additionally, Mr. Carr discussed the potential environmental impacts of the project. There were no questions or comments from the audience. Mr. Helm asked if this project, which was designed to help City water services, would also help Washington County Rural water. Mr. Carr answered that this project had no connection with Washington County Rural Water, Mr. Carr presented the item. Mr. Helm moved, seconded by Mr. Cataudella, to adopt Resolution No. 2003-14, a resolution for the adoption of the planning and environmental information document for the proposed water improvements set forth in the drinking water state revolving fund project No. P40-3007218-01-2004. Mr. Ray announced that the day's weather had created a situation that would give reason for the Recycle Center to be open to the public through Tuesday, November 25, 2003, to receive yardwaste at no charge. None iv Owasso Public Works Authority November 18, 2003 TTEM 10. NEW BUSINESS am ITEM 11. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Helm, to adjourn. YEA: Kimball, Helm, Thoendel, Cataudella, Cochran NAY: None Motion carried 5-0 and the meeting was adjourned at 6:49 p.m. Crary Cochran, Chair Pat Ivry, Minute Clerk YEND M DE-SCRIP-MM AMOt1NT OWASSO BEAUTY COLLEGE REFUND -WATER 1,818.51 MCDONALD, RUBY REFUND -WATER TAP 500.00 OWASSO BEAUTY COLLEGE REFUND - WASTEWATER 76.62 MCDONALD, RUBY REFUND-SEWER TAP 400.00 MCDONALD, RUBY REFUND -BORE FEE 360._0_0 REFUND TOTAL PLrzm 39155.13 OFFICE DEPOT OFFICE SUPPLIES 109.69 WAL ®MART COMMUNITY MAINT SUPPLIES 17.35 CULLIGAN OF TULSA WATER 28.85 ADMINISTRATION DEPT TOTAL - - - - - -- 155.89 OFFICE DEPOT OFFICE SUPPLIES 22.64 UTILITY BILLING DEPT TOTAL 22.64 WATER PRODUCTS REPAIR/MAINT SUPPLIES 61.84 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 7.48 UNIFIRST CORPORATION UNIFORM RENTALS 90.06 REXEL WATER TOWER LIGHTS 142.80 WATER PRODUCTS REPAIR/MAINT SUPPLIES 722.02 RAINBOW CONCRETE CONCRETE 156.25 WATER PRODUCTS TOOLS 33.00 CITY OF TULSA PURCHASED WATER 137,485.52 WATER DEPT TOTAL 138,698.97 NORTH CENTRAL LABORATORIES LAB SUPPLIES 170.93 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 7.48 UNIFIRST CORPORATION UNIFORM RENTALS 242.28 WASTE MANAGEMENT OF OKLA TIPPING FEES 1,120.74 WW TREATMENT PLANT DEPT TOTAL 1,541.43 FARM PLAN REPAIR /MAINT SUPPLIES 15.50 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 7.48 UNIFIRST CORPORATION UNIFORM RENTALS 156.29 WATER PRODUCTS REPAIR/MAINT SUPPLIES 8.74 WAYEST SAFETY FLOW REGULATOR 409.50 OKLAHOMA NATURAL GAS 10/03 USE 34.02 B & B ELECTRIC PUMP REPAIR 1,700.00 T -G EXCAVATING SEWER LINE REPAIR 6,576.00 LOT MAINTENANCE TV LINE INSPECTION 1,218.69 WASTEWATER DEPT TOTAL 10,126.22 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 7.48 UNIFIRST CORPORATION UNIFORM RENTALS 285.28 TREASURER PETTY CASH STAFF MEETING 14.33 WASTE MANAGEMENT OF OKLA TIPPING FEES 5,605.38 REFUSE DEPT TOTAL 5,912.47 VENDOR DESCRIPTION AMOVNI UNIFIRST CORPORATION UNIFORM RENTALS 100.97 WASTE MANAGEMENT OF OKLA TIPPING FEES 1,318.95 HILLENBERG PIPE & SUPPLY GATE BUILDING SUPPLIES 40.22 CEN-TEX SIDING SIDING REPLACEMENT 652.31 RECYCLE DEPT TOTAL 2,112.45 OPWA OPERATING FUND TOTAL 25.20 T6_ _1 _7 OWASSO BEAUTY COLLEGE REFUND-WATER 165.90 OWASSO BEAUTY COLLEGE REFUND-WASTEWATER 89.41 BANK ONE TRUST CO NA FAP-01-0003-L 4,714.75 BANK ONE TRUST CO NA FAP-92-0107-L 23,964.00 BANK ONE TRUST CO NA FAP-92- 0107 ®L 2,880,63 BANK ONE TRUST CO NA ORF-01-0002-L 8,134.88 BANK ONE TRUST CO NA ORF-02-0017-L 9,970.79 BANK ONE TRUST CO NA ORF-99-008-L 2,177.08 CAPITAL IMPROVEMENTS FUND TOTAL 52,097.44 BANK ONE TRUST CO NA 1997 REV BONDS 43,710.13 BANK ONE TRUST CO NA 1998 REV BONDS 95,089.04 OPWA SALES TAX FUND TOTAL 138,799.17 OPWA GRAND TOTAL --i5-2,621.81 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/15/03 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billing 49.81 3,435.78 Wastewater 112.20 9,171.�i N 41 TO- HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITIJ FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: SALES TAX CAPITAL FUTURE FUND DATE. November 26, 2003 At an election in 1988, Owasso voters approved Ordinance No. 395 which required the deposit of 15% of one percent of the sales tax into the Capital Future Fund. The 1988 Bond Indenture specified the Capital Future Account as a sub-account of the Sales Tax Fund of the OPWA. In. 1997, the voters authorized that amounts in the Capital Future Fund accumulated through June 30, 2001 be utilized to fund projects. Since July 2001, fifteen percent of one percent of the sales tax has been deposited in the Capital Future Fund. Owasso voters approved Ordinance No.763 on October 14, 2003 immediately releasing any amount accumulated in the Capital Future Fund. The cash balance in the Capital Future Fund is $1,138,930.91. That amount is now available to transfer to the Capital Improvements Fund to be utilized to fund capital projects. Approval of the OPWA Trustees is needed to amend the budget and to authorize the payment of the transfer from the OPWA Sales Tax Capital Future Fund to the Capital Improvements Fund of the City. This action would effectively close out the Capital Future Fund. Staff recommends Trustee approval of a supplement to the OPWA Sales Tax Capital Future Fund budget increasing transfer out expenditures by $1,138,931 and authorizing the payment of $1,138,930.91 to the City of Owasso Capital Improvements Fund.