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Home My WebLink About2003.11.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY 'TYPE OF MEETING: Regular DATE: November 18, 2003 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center 301 South Cedar Notice and agenda bled in the office of the City Cleric and posted at City Fall at 5:00 p.m. on Friday, November 14, 2003. Johann M. Stevens, Administrative Assistant yaff= s 1. Call to Order Chairman Cochran 2. Invocation Bruce McCarty, Owasso First Assembly of God 3. Flag Salute 4. Roll Call 1- 1AAgcndns \OPNVA\ 1 I 1 S01doc Owasso Public Works Authority November 18, 2003 Page 2 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of November 4, 200' ) Regular Meeting. Attachment #5 -A B. Approval of Claims. Attachment 15 -13 PUBDWSRF LIC HEARING •i 6. The Trustees of the Owasso Public Works Authority will conduct a public hearing to receive input from the public and discuss proposed improvements to the Authority's water distribution and storage facilities as set forth in the planning and environmental information document on file. In conjunction with the planned project discussion, alternatives to the proposed improvements and the associated costs will be discussed. Additionally, the Trustees will discuss the potential environmental impacts of the project and the alternatives to it. Ms. Stagg Attachment #6 A public hearing will be held for the purpose of receiving recommendations and citizen input. 11. \Agendas%OP WA\ 111803A,,c Owasso Public Works Authority November 10, 2003 Page 3 7. Consideration and appropriate action relating to the adoption of Resolution 2003 ®14, a Resolution for the adoption of the planning and environmental information document for the proposed water improvements set forth in the Drinking Water State Revolving Fund (DWSRF) Project No. P40- 3007210 -01 -2004. Ms. Stagg Attachment 46 Staff will recommend Trustees adoption of Resolution No. 2003 -14 0. Report from OPWA Manager. 9. Report from OPWA Attorney. 10. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11. Adjournment. II vAg- das\0 1'wA\11 is03.1- OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 4, 2003 The Owasso Public Works Authority met in regular session on Tuesday, November 4, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 31, 2001 ITEM 1. CALL. TO ORDER Chairman Cochran called the meeting to order at 7:53 p.m. ITEM 1 FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL STAFF Rodney J. Ray, Authority Manager Stephen Gray, Authority Attorney A quorum was declared present. RELATING ITEM 4. CONSIDERATION AND APPROPRIATE ACTION 1 APPROVAL OF THE CONSENT [ A REQUEST A. Approval of Minutes of the October 21, 2003 Regular Meeting. B. Approval of Claims. Mr. Cataudella moved, seconded by Ms. Kimball, to approve the Consent Agenda including claims totaling $370,884.77 and payroll claims totaling $43,949.69. YEA: Helm, Kimball, Thoendel, Cataudella, Cochran NAY: None Motion carried 5 -0. Owasso Public Works Authority ITEM 5, REPORT FROM OPWA MANAGER None ITEM 6. REPORT FROM OPWA ATTORNEY None ITEM T NEW BUSINESS November 4, 2003 Mr. Carr notified Council of a report going out to Owasso Water Customers regarding a test that showed Coliform Bacteria in Owasso's Water System. Mr, Carr submitted a copy of this report to be attached to the OPWA minutes. R LIMM Mr, Cataudella moved, seconded by Mr. Thoendel, to adjourn. YEA: Kimball, Helm, Thoendel, Cataudella, Cochran NAY: None Motion carried 5 ®0 and the meeting was adjourned at 8:02 p.m. Pat Fry, Minute Clerk N Gary Cochran, Chair IMPORTANT INFORMATION A JT YOUR INKING WATER 'bests Showed Coliform Bacteria in Owasso's Water System The City of Owasso's water system recently exceeded the maximum contaminant level for total coliform it) drinking water. Although this incident was not an emergency, as our customers, you have a right to know what happened, what you should do, and what is being done. What happtned? The City is required to monitor your drinking -water for specific contaminants on a regular basis. Each month, a minimum of twenty samples are taken to test your drinking water for microbiological contaminants. In Scoternber 2003, three water samples showed the presence of total coliform bacteria. The standard is that no more than one sample per month may do so. What does this mean? This is not an emergency. If it had been, you would have been notified immediately. Coliform bacteria are generally not harmful W they are naturally present in the environment and are used as an indicator to determine whether other, potentially harmful, bacteria may be present. Whenever we detect coliform bacteria in any sample, we do follow -up testing to see if other bacteria or greater concern, such as fecal coliform or E. coli, are present. We did not find any of these bacteria in our subsequent testing, and further testing shows that this condition has been resolved. However, because coliforms were found in more samples than allowed, federal regulations require that we notify the public. What should I o? You do not need to bail your water or take other corrective actions. However, if you have specific health concerns, consult your doctor. People with severely compromised immune systems, infants, and some elderly may be at increased risk. These people should seek advice about drinking water from their health care providers. General guidelines on ways to lessen the risk of infection by microbes are available from the U.S. Environmental Protection Agency Safe Drinking Water Hotline at (800) 426-4791. What is beina done? It is believed that errors in the collection and /or submission of water samples were the likely source of contamination. Samples found to be in violation were collected on a windy day over a wide geographical area. Although appropriate handling techniques were followed, little could be done (at that time) to prevent airborne particles from entering the sample bottles. Repeat samples taken in the same location within 24-hours of the failed samples did not indicate the presence of microbiological contaminants. Therefore, the City plans to implement improved handling procedures to prevent airborne contamination. Questiarrs`� For more information, please contact the Owasso Public Works Department. Inquiries may be directed to Roger Stevens (Water /Wastewater Superintendent) at (918) 272 -4959. Please share this information with all other people who drink this water, especially those who may not have received this notice directly (for example, people in apartments, nursing homes, schools, and businesses). You can do this by posting this notice ira a public place or distributing copies by haml or- mail. STEVEN A. THOMPSON Executive Director October 22, 2003 OWASSO PO BOX 180 OWASSO, OIL 74-055 OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Dear Water System Owner /Operator: SUBJECT: PWSID #OK3007218 TULSA County BRAD HENRY Governor A review of the Department of Environmental Quality's (DEQ) records indicates that OWASSO, TULSA County, has a violation of the maximum contaminant level for total coliform in drinking water. Requirements concerning total coliform compliance are specified in 40 CFR. Section 141,63. This violation is the result of positive total coliform samples from OWASSO that exceeded the maximum contaminant level (MCL) for September 2003. If you feel that our records are in error or have questions regarding the regulations, please contact me at the number listed below. Federal regulations require that notice of this violation be given to the public and a copy mailed to the Oklahoma Department of Environmental Quality (DEQ) as proof of notification within 30 days. An example of approved public notice language and format is enclosed. A copy of this notice should be mailed to the attention of Ms. Michele Dorris, Water Quality Division, at the letterhead address listed below. Failure to come into with compliance total coliform standards and public notice requirements may result in DEQ initiating legal actions against your water system which may include an administrative penalty of up to $10,000.00 per day of violation. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink 0 K r A H 0 M A DEPARTMENT OF ENVk ON14ENTAt OUALITY OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Dear Water System Owner /Operator: SUBJECT: PWSID #OK3007218 TULSA County BRAD HENRY Governor A review of the Department of Environmental Quality's (DEQ) records indicates that OWASSO, TULSA County, has a violation of the maximum contaminant level for total coliform in drinking water. Requirements concerning total coliform compliance are specified in 40 CFR. Section 141,63. This violation is the result of positive total coliform samples from OWASSO that exceeded the maximum contaminant level (MCL) for September 2003. If you feel that our records are in error or have questions regarding the regulations, please contact me at the number listed below. Federal regulations require that notice of this violation be given to the public and a copy mailed to the Oklahoma Department of Environmental Quality (DEQ) as proof of notification within 30 days. An example of approved public notice language and format is enclosed. A copy of this notice should be mailed to the attention of Ms. Michele Dorris, Water Quality Division, at the letterhead address listed below. Failure to come into with compliance total coliform standards and public notice requirements may result in DEQ initiating legal actions against your water system which may include an administrative penalty of up to $10,000.00 per day of violation. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink OWASSO October 22, 2003 Page 2 If you have any questions or we can be of assistance, please call me at (405) 702- -8131 or -write to me at the letterhead address below. Questions regarding the analysis should be directed to Mr. Ted Witten, DEQ Lab at (405) 702 -9131. Sincerely, 'A'�O'z 11"f VV, Nola M. Baze Bacteriological Compliance Coordinator Enc. cc: Rick Austin, DEQ Regional Manager REGIONAL OFFICE AT TULSA Mary Randolph, DEQ District Engineer Ted Witten, DEQ Lab John Ashford, DEQ Lab Michele Dorris, DEQ Water Quality Division PWS Correspondence F2, C4 0PWN CLAIMS T0BE PAID 1i/18/O3 VENUlIlO DESCRIPTION AMOUNT OFFICE DEPOT OFFICE SUPPLIES 45.58 AEP/PS0 10/03 USE 956.09 OKLAHOMA NATURAL GAS 10/03 USE 28.97 IKON OFFICE SOLUTIONS COP|ERMA|NT 5242 TERM|N|X PEST CONTROL 44.00 US CELLULAR CELL. PHONE USE 31.88 METRDO4LL 10/03 USE 711 SOUTHWESTERN BELL- 1103PLEX4R 29538 OKLATRAN8PORTAT|ONAUTH0R|TY PIKE PASS 10.35 ADMINISTRATION DEPT TOTAL ------- 1.�--4- G/YV-ON PR|0T|NB PRINTED FORMS 420.00 K8EYER.MARK METER READINGS 944.10 CAMPBELL, PETER METER READINGS 238.80 D|NK|NS.TYRDNE METER READINGS 502.80 OL|NGHOUSE, DAVID R. METER READINGS 717.30 [WCLAUR|N. OSCAR METER READINGS 190.80 ALL COPY SUPPLIES PRINTER REPAIR 50.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 1.448.30 UTILITY BILLING DEPT TOTAL 4'521.10 WATER PRODUCTS RERA|FUMA|NTSUPPL|ES 4.400.30 LOVVESCDK8PAN|ES REPA|R8NA|NTSUPPL|ES 3325 GEORGE & GEORGE SAFETY MA|NTSUPPL|E8 3.35 VVALMARTCOKdK8UN|TY HATS 3.84 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 35.08 ARMY NAVY SURPLUS CHESTVVADERS-PER|80 89.89 WATER PRODUCTS REPA|R/K8A|NTSUPPL|ES 54.58 L& STRUCK|NG HAULING CHARGES 420.00 BROWN FARMS SOD SOD 55.00 WATER PRODUCTS METER REPLACEMENT 4.404.00 CITY GARAGE CITY OFOWAG8O VEHICLE MA|NT 2.040.52 FUELMAN FUEL 502.77 FARM PLAN REPA|R/MA|NT8UPPL|E3 12.05 AEP/PS0 10/03 USE 385.35 NATIONAL POWER WASH VEHICLE WASHING 15.00 VERMEER SALES OF0KLA ROAD BORE MACHINE REPAIR 115.12 EQUIPMENT ONE RENTALS 50.00 SOUTHWESTERN BELL NON-PLEXAR 72.72 US CELLULAR CELL PHONE USE 31.60 K4ETROCALL 10/03 USE 43.30 TREASURER PETTY CASH MILEAGE-STEVENS 89.13 WATER DEPT TOTAL 13,083.83 GEORGE & GEORGE SAFETY K1A|NT8UPPL|ES 3.35 C|BA SPECIALTY CHEMICALS CORP CHEMICALS 2.288.00 VENDOR DESCRIPTION AMOUNI GELLCO SAFETY SHOES SAFETYB00TG-K4CKN|GHT 79.99 VVALK4ARTCOK4MUN|TY HATS 2.08 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 35.08 CITY GARAGE CITY OF0WASSD VEH|CLEK8A|NT 402.15 FUELMAN FUEL 51.01 HUTHER&ASSOCIATES B|OMON|TO0NG 1.540.00 SHERRY LABORATORIES AMMONIA ANALYSIS 80.00 WASTE MANAGEMENT OFOKLA TIPPING FEES 1.110.80 AEFYPSO 10/03 USE 9.005.50 METR0CALL 10/03 USE 14.18 SOUTHWESTERN BELL 1103PLEXAR 103.05 WVVTREATMENT PLANT DEPT TOTAL ------- .4.7-_.- GEORGE & GEORGE SAFETY K8A|NTSUPPL|ES 135 ARMY NAVY SURPLUS CHESTVVADERS-VA|L 05.98 WALMARTCOMMUN|TY HATS 4.80 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 35.97 HAYNESEC)U|PK4ENT REPA|RYMA|NTSUPPL|ES 088.10 FARM PLAN REPA|R8NA|0T8UPPL|ES 8.06 CITY GARAGE CITY 0F0WASSD VEHICLE MA|NT 284.08 FUELMAN FUEL 325.80 AEP/PSD 10/03 USE 3.379�93 OKLAHOMA NATURAL GAS 10/03 USE 27.86 DVVASSO FENCE CO GATE 1.612.00 NATIONAL POWER WASH VEHICLE WASHING 15.00 DALE& LEES SERVICE A/C REPAIR 58.00 SOUTHWESTERN BELL NON-PLEXAR 21220 US CELLULAR CELL PHONE USE 31.08 METR0CALL 10/03 USE 42.72 WASTEWATER DEPT TOTAL --'o,823.44 VVVVGRA|NGER MA|NTSUPPL|ED 54.66 GEORGE & GEORGE SAFETY K8A|NTGUPPL|ES 3.35 VVAL'KXARTCOMMUN|TY HATS 8.74 GEORGE &GEORGE SAFETY PROTECTIVE CLOTHING 35.86 CITY GARAGE CITY OF OVVA8SD VEHICLE MA|NT 4.823.00 FUELMAN FUEL 1'700.54 NATIONAL POWER WASH VEHICLE WASHING 95.00 yNETR0CALL 10/03 USE 35.54 SOUTHWESTERN BELL 11/03PLEXAR 20.01 WASTE MANAGEMENT OFOKLA TIPPING FEES 5.750.55 REFUSE DEPT TOTAL 12'534.01 TREASURER PETTY CASH SIGN 8.00 L0VVE3C0MPAN|E8 REPA|R/K4A|NTSUPPL|ES 10.78 AEP/PSO 10/03 USE 56.75 KJETR0CALL 10/03 USE 7.11 SOUTHWESTERN BELL 1103PLEXAR 2021 WASTE MANAGEMENT OFOKLA TIPPING FEES 1.215.54 VENDOR DESCRIPTION AMOUNI WASTE MANAGEMENT 0FTULSA RECYCLE REFUSE 1.943.34 H|LLENBERG PIPE &SUPPLY GATE BUILDING SUPPLIES 210.61 - RECYCLE DEPT TOTAL ------ 3,47��4 OPVVAC)PERATNG FUND TOTAL FIRST BANK 0FDVVASSO ELM CREEK NOTE 25.251.34 OPWA SEWERL|NE EXTENSION FUND TOTAL -------' OpVVAGRAND TOTAL 81,930.0-1 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/1/03 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES ?WA Adrhinistration.. Utility Billing 65.54 3,407.11 SUBJECT- INFORMATiON DOCUMENT WATER SYSTEM IMPROVEMENTS (PRASE I) DATE- November 13, 2003 It M, The Water System Improvements (Phase I) entails the construction of improvements as detailed in the first phase of the City of Owasso Water System Capital Improvements Plan (Water Master Plan prepared in 2001). Specifically, this project includes the construction of a new two million - gallon elevated water storage tank, an 18 million - gallon- per -day (ultimate capacity) booster pump station and over five miles of water transmission main. As planned, the water transmission main will connect a new master meter to the City of Tulsa 24 -inch transmission main on East 76th Street North (see Attachment A). A new 30 -inch transmission main will be constructed to transport water from the new master meter to a new booster pump station, where it will be pumped to the elevated storage tank. It is anticipated that the new pump station will be located at McCarty Park south of East 86th Street North and the elevated water storage tower will be located south of East 106th Street North, mid section between Mingo Road and Garnett Road. The total estimated construction cost for the improvements is approximately $8,000,000. The project will be partially funded by the Department of Environmental Quality (DEQ) Drinking Water State Revolving Fund, supplemented by $4.5 million from Tulsa County Vision 2025 Funding. As required by DEQ, an Environmental Information Docinnent has been prepared by our consultants (Benham) to summarize the potential environmental impact which may be caused by the construction of improvements. The planning document (dated September 2003) concluded that the project will cause no significant environmental issues. Environmental Information Document Water System Improvements (Phase I) Page 2 of 2 In compliance with DEQ requirements, a Public Hearing must also be held to discuss findings from the Environmental Infornation Document. Notice of Public Hearing (see Attachment C) was published in the Owasso Reporter on October 16, 2003. A copy of the planning document has been on file and available for public inspection at the City of Owasso Public Works Department, 301 West 2 "' Avenue, Owasso, Oklahoma. A Resolution adopting the Environmental Information Document (see Attached Resolution No.2003 -14) and a certification that a public hearing was conducted is required by DEQ. RECOMMENDATIONS: Item I — Staff recommends Trustees approval of Resolution No.2003 -14 for the adoption of the Environmental Information Document for the proposed water improvements set forth in Drinking Water State Revolving Fund (DWSRF) Project No.P40- 300721 8 -01 -2004. Item 2 — Staff recommends that Trustees certify by motion that a public hearing was held on November 18, 2003, and that the hearing was in conformance with the Notice of Public Hearing attached hereto and published in the Owasso Reporter on the 16th day of October, 2003. f 1 A. Water System Improvements (Phase 1) Map D. Resolution No.2003 -14 C. Affidavit of Publication — Owasso Reporter ATTACHMENT A FIGURE 1 WATER SYSTEM IMPROVEMENTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACP-iMENT B OWASSO PUBLIC WORKS AUTHORITY CITY OF OWASSO, OKLAHOMA RESOLUTION NO.2003 -14 A RESOLUTION FOR THE ADOPTION OF THE PLANNING AND ENVIRONMENTAL INFORMATION DOCUMENT FOR THE PROPOSED WATER IMPROVEMENTS SET FORTH IN DRINIUNG WA'T'ER STATE RE, VOLVING FUND (DWSR ) PROJECT NO. P40- 3007218 -01 -2004. WHEREAS: Said document is dated September, 2003 and was prepared by Atkins, Consulting Engineers, also known as The Benham. Companies, Inc. WHEREAS: The Authority sets forth the intent to construct, operate, and maintain such proposed facilities in accordance with state and federal requirements if said facility is approved and funded with a loan from the Drinking Water State Revolving Fund. NOW THEREFORE, BE IT RESOLVED BY THE OWASSO PUBLIC WORDS AUTHORITY OF THE CI'T'Y OF OWASSO, OI- LAHOMA- THAT: The Authority hereby further certifies that a public hearing was held on November 18, 2003; and. THAT: The hearing was in conformance with the Notice of Public Hearing attached hereto and published in the Owasso Reporter on the 16 "' day of October, 2003; and THAT: The hearing was in confonnance with the requirements of the Oklahoma Open Meeting Act, 25 O.S. Section 301 et seq.; and THAT: The effective date of this Resolution shall be November 18, 2003. APPROVED AND ADOPTED this 181 of November, 2003 by the Owasso Public Works Authority, City of Owasso Oklahoma. Gary Cochran, Chair ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Stephen Gray, City Attorney Afildavit Of Publication ATTACHMENT C OWASSO REPORTER ER STATE OF OKLAHOMA, TULSA COUNTY, sa: Bill R. Retherford, of lawful age, being duly sworn and authorized, says that he is the publisher of the Owasso Reporter, a weekly newspaper published in Published In the Owasso the City of Owasso, Tulsa County, Oklahoma, a news- Reporter, Owasso, Tulsa County, Oklahoma, October paper qualified to publish legal notices, advertise- 16, 2003. ments and publications as provided in Section 106 of NOTICE OF PUBLIC Title 25, Oklahoma Statutes 1971 and 1983 as HEARING PUBLIC WORKS AUTHORITY amended, and thereafter, and complies with all other DWSRF= PROJECT requirements of the laws of Oklahoma with reference NO. P40- 3007218-01 -2004 to legal publications. The Owasso Public Works Authority will hold a public hear. Tl "lot said notice, a true CO of wi11C115 attached copy Ing at 6:30 P.M. on November 18, 2003, at the City Council hereto, was published in the regular edition of said Meeting Room at the Owasso Community Center, 301 South newspaper during the period and time of publication The hearingaIssto disclusopro- and not in a supplement, on the following dates: p osed improvements to the Authority's water distribution and storage facilities, alterna- tives to the proposed improve- October 1 3 ments and their associated costs. Another purpose of the ,200 - — hearing Is to discuss the poten- tial environmental impacts of the project and the alternatives to it. The proposed project is iden- tified in the Planning and Envi- _ �y Wq a711DSCi°1 e� anCl Sworn t0 before Y"�e t111S � �% �.I7 ronmental Information Docu- ment and includes a 2- million gallon elevated storage tank, a booster pump station, a trans - day of mission main from the booster O at Ubi c, kia Ma pump station to the water stor- age tank, and connections to ' /�; ,• �{ 0M ax Y' the existing distribution system. The Planning document 4 7:% N. Tulsa Crf>Ut1t'J which Includes environmental Information Is on file and avail. My C'ieSnXT11:aSlen e7CpiY°i'S: COMMISSION EXPIRES 0- 112005 able for public Inspection at the City of Owasso Public Works Department, Sol West 2nd PUBLISHER'S FEE r� 1 ® 7 0 Avenue, Owasso, Oklahoma. These documents provide a detailed description of the pro- ject cost, financing Information, cost to users, alternatives con. sidered and environmental effects. The public Is invited to attend. /s/ Sherry Bishop Authority Secretary