HomeMy WebLinkAbout2003.08.05_City Council AgendaPUBLIC O
OWASSO CITY COUNCIL
'TYPE OF MEETING: Regular
DATE: August 5, 2003
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
301 South Cedar
Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p.m. on
Friday, August 1, 2003.
Timothy D. IZo _x�ey, Assistant City anager
I, Call to Order
Mayor Cochran
2. Invocation
Darren Johnson, First United Methodist
3. Flag Salute
I1:ANIARI' ALRED�AG[NDASVCITY COUNCILCC090503 DOC
Owasso City Council
August 5, 2003
Page 2
6. Reading of Mayor's Proclamations.
Mayor Cochran
Attachment #6
The Mayor will read and present a Proclamation to Keller Williams Realty honoring same
as Business of the Quarter for the Third Quarter of 2003.
T Consideration and Appropriate Action relating to a Request for Approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non-debatable.)
A. Approval of Minutes of the July 15, 2003 Regular Meeting
Attachment #7-A
B. Approval of Claims.
Attachment #7-B
Staff will recommend Council approval of the Agreement.
11 NIAIZY_ALRFD,AGENDASICITY COUNCIL 000811501 DOC
Owasso City Council
August 5, 2003
Page 3
9. Consideration and Appropriate Action relating to a Resolution endorsing and supporting
the efforts to receive funding for U.S. Highway 169 improvements, adding additional lanes
from 1-244 to East 96`h Street North.
Mr. Ray
Attachment #9
Staff will recommend Council approval of Resolution No. 2003-11.
10. Consideration and Appropriate Action relating to approval of Change Order #1 and Final
Payment to Horizon Construction Company for Phase I of the Three Lakes Drainage
Channel Improvement Project.
Ms. Stagg
Attachment #10
Staff will recommend Council approval of Change Order #1 in the amount of $7,227.98
and authorization of final payment to Horizon Construction Company in the amount of
$14,503.02.
11. Consideration and Appropriate Action relating to the Award of the East 86`h Street North
Widening Project to Becco Construction, Inc., of Tulsa, Oklahoma in the amount of
$2,472,065.20.
Ms. Stagg
Attachment #11
Staff will recommend Council Award the East 86`h Street North Widening Project,
including Alternate A allowing for the removal of the Brentwood Sanitary Sewer Lift
Station, to Becco Construction, Inc., of Tulsa, Oklahoma in the amount of $2,472,065.20.
11 �MA It Y_AI-RFI-)\AGFNDAS'('ITY COUNCIL ('C080503 DOC
Owasso City Council
August 5, 2003
Page 4
12. Consideration and Appropriate Action relating to an ordinance of the City of Owasso,
Oklahoma replacing and superseding Ordinance No. 326, as amended; removing stated
termination date of excise tax levied by Ordinance No. 326, as amended; providing for the
purpose of the proceeds of said one percent (1 %) excise tax; providing for the effective
date of said one percent (.1%) excise tax; providing for subsisting state pcnnits; providing
for payment of tax; providing that the one percent (1 %) tax replaces the one percent (1 %)
tax currently levied; providing for amendments to this ordinance; providing that the
provisions of this ordinance are cumulative and in addition to any and all taxing provisions
of other city ordinances; providing for no repeal of tax; providing for severability of
provisions; and containing other provisions related thereto.
Mr. Ray
Attachment #12
Staff will recommend Council approval of Ordinance No. 763, effectively extending the
third penny sales tax for Capital Improvement Projects, providing for continuation of the
Sales Tax Watchdog Committee, continuing the Capital Improvements Committee and
requiring City Council action to reprioritize projects.
Staff will recommend Council approval of Resolution No 2003-10, authorizing the calling
and holding of an election on October 14, 2003.
14. Report from City Manager.
11 WARY ALREDIAGENDASICtTY COUNCIUCC080503.DOC
Owasso City Council
August 5, 2003
Page 5
15. Report from City Attorney.
16. Report from City Councilors.
17. New Business (Now Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
18. Adjournment
11 'N I, %RY_ALR F D%AGFN, DAS' Cl IY CM I NCIP00080503 DOC
CITY OF OWASSO, OKLAHOMA.
NOW, THEREFOR& 1, Gary Cochran, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim
TIURD QUARTER 2003
IN TNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 5`" day of August, 2003,
Gary Cochran, Mayor
TY'l 111 I'l hN * I" Fh(-i I I ITIE
Tuesday, July 15, 2003
The Owasso City Council met in regular session on Tuesday, July 15, 2003 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4000 p.m. on Friday, July 11, 2003.
rrEM 1. CALL TO ORDER
Vice Mayor Kimball called the meeting to order at 6:30 p.m.
ITEM 2. fNVCOCA TION
The invocation was offered by Robert Carr, Director of Public Works.
ITEM 3. FLAG SALUTE
Councilor Mike Helm led the flag salute.
ITEM 4. ROLL CALL
STAFF
Stephen Gray, City Attorney Rodney J. Ray, City Manager
Timothy Rooney, Assistant City Manager
A quorum was declared present.
Mr. Rooney introduced the members of the Community Development Department to the Council
and recognized their recent accomplishments in customer satisfaction, rating higher than all other
cities surveyed in the Tulsa Metro Area.
Owasso City Council July 15, 2003
ITEM6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the July 1, 2003 Regular Meeting, July 8, 2003 Special
Meeting and the July 8, 2003 Work. Session.
B. Approval of Claims.
Mr. Helm moved, seconded by Mr. Thoendel, to approve Consent Agenda with claims totaling
$260,177.29 and payroll claims totaling $261,056.90.
AYE: 16mball, Thoendel, Cataudella, Helm
NN)(: None
Motion carried 4-0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM NEW HOPE BAPTIST CHURCH FOR THE ANNEXATION
OF APPROXIMATELY 0. 93 ACRE, S OF LAND LOCATED NEAR 707 NORTH
CARLSBAD STREET.
Mr. Cuthbertson presented the item. Mr. Helm moved, seconded by Mr. Cataudella, to approve
the request for annexation.
AYE: Kimball, Thoendel, Cataudella, Helm
NAY: None
Motion carried 4-0.
Mr. Carr presented the item. Rick Mead, property owner in the Fairways addition, addressed the
council referring to an e-mailed letter from him to council members. Chris Snedden, also a
property owner in the Fairways addition, addressed council as well.
Mr. Helm moved, seconded by Mr. Cataudella, to accept the Stormwater Drainage and Detention
Report for the Fairways Addition, thus authorizing staff to begin implementation of detention
capacity improvements through surveying, design, bidding and construction at an estimated cost
I- I I
N
Owasso City Council
July 15, 2003
of $156,445 and authorizing the City Manager and City Attorney to pursue recovery of the cost
of improvements from the original design engineer of record.
AYE: Kimball, Thoendel, Cataudella, Helm
NAY: None
Motion carried 4-0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE GENERAL
FUND INCREASING EXPENDITURES IN THE CAPITAL PROJECTS
DEPARTMENT BY $1759000,
Ms. Bishop presented the item. Mr. Cataudella moved, seconded by Mr. Thoendel, to approve a
supplemental appropriation to the General Fund.
AYE: Helm, Thoendel, Cataudella, Kimball
NAY: None
Motion carried 4-0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN AMENDMENT TO THE FY2003-04 GENERAL FUND
BUDGET PROVIDING A SUPPLEMENTAL APPROPRIATION INCREASING
EXPENDITURES IN THE MANAGERIAL DEPARTMENT IN THE AMOUNT
OF $12,000; AND INCREASING ESTIMATE OF REVENUES BY $12,000.
Mr. Rooney presented the item. Mr. Helm moved, seconded by Mr. Cataudella, to approve a
supplemental appropriation to the General Fund.
AYE: Helm, Thoendel, Cataudella, Kimball
NAY: None
Mr. Rooney advised Council the City had received correspondence from "A" Company, 2 °d
Battalion, 502 °d Regiment, 101" Airborne Division that the City of Owasso adopted April 15,
2003.
ITEM 12, REPORT FROM CITY ATTORNEY
None
I
Owasso City Council
July 15, 2003
Mr. Cataudella expressed his pleasure in the Clark in the Park program. Ms. Kimball
acknowledged Tammy McCall and David Warren for their hard work in the Clark in the Park
presentation. Mr. Helm accredited Ms. Kimball as visionary for the summer arts series.
ITEM 14. NEW BUSINESS
None
ITEM 15. ADJOURNMENT
Mr. Helm moved, seconded by Mr. Thoendel, to adjourn.
AYE: Kimball, Helm, Thoendel, Cataudella
kfjom,e
Motion carried 4-0 and the meeting was adjourned at 7:05 p.m.
Pat Fry, Minute Clerk
4
CITY OF OWASSO
ME0ODR
DESCRIPTION
&BOUNI
TREASURER PETTY CASH
DEPOSIT REFUND
20.00
JAMCO
REFUND PERMIT OVERPAYMENT
81.00
JAK8C0
REFUND PERMIT OVERPAYMENT
34.08
REFUND TOTAL
___F55 _00
LAW ENFORCEMENT SYSTEMS
CITATION BOOKS
440.00
TREASURER PETTY CASH
REFERENCE BOOK
14.00
MUNICIPAL COURT DEPT TOTAL
460.Q0
STAFF&4ARK
TEMP STAFFING
601.84
8TAFFK4ARK
TEMP STAFFING
1.729.60
TREASURER PETTY CASH
CITY MGR EXPENSES
79.30
TREASURER PETTY CASH
CITY MGR EXPENSES
245.90
OFFICE DEPOT
OFFICE SUPPLIES
15184
OFFICE DEPOT
OFFICE SUPPLIES
151.73
XPEDX
COPY PAPER
59.40
OFFICE DEPOT
OFFICE SUPPLIES
33.22
OK MUNICIPAL LEAGUE
SUBSCRIPTION
15.80
CARD CENTER
BOOKS
20.05
CITY GARAGE CITY DFOW&SSO
VEH|CLEK8A|NT
175.53
TREASURER PETTY CASH
VEH|CLEMA|NT
14080
CITY GARAGE CITY OFOVVASS0
VEH|CLEK8A|NT
557.87
FUELMAN
FUEL
88.65
TREASURER PETTY CASH
FILM PROCESSING
2.40
JOL|E.|NC.
PRINTING
19�04
AT&T WIRELESS
PHONE USE-RAY
153.59
OKLAHOMA TRANSPORTATION AUTHORITY
P|KEPAG8
4.30
TREASURER PETTY CASH
COUNCIL MEETING
53.88
TREASURER PETTY CASH
STAFF TRAINING
44.72
OKLAHOMA MUSEUMS ASSOCIATION
MEMBERSHIP-OVVASSUKAUSEUM
35.00
ALBERTSONS
EMPLOYEE RECOGNITION
75.47
ALBERTSONS
SPECIAL PROJECTS
12.80
FU0STENBERY&ASSOCIATES
AERIAL PHOTO
783.00
MANAGERIAL DEPT TOTAL
5,324.04
OFFICE DEPOT
OFFICE SUPPLIES
10044
RXLASER|NC
CHECKSTDCK
525.00
OFFICE DEPOT
OFFICE SUPPLIES
31.84
CRAWFORD& ASSOCIATES PC
ANNUAL AUDIT-FY O2'03
1.465.00
HARRIS COMPUTER SYSTEMS
PERFORMANCE TUNING
1.850.00
HARRIS COMPUTER SYSTEMS
S(}FTVVAREMA(NT
0.650.00
FINANCE DEPT TOTAL
---------
PITNEY BOWES INC
POSTAGE SUPPLIES
103.38
XPEDX
COPY PAPER
273.00
OFFICE DEPOT
OFFICE SUPPLIES
5024
SAV'DNPR|NT|NS
SEALS
75.00
WORLD PUBLISHING COMPANY
ANNUAL SUBSCRIPTION
75.80
MEN-DOE
DESCRIPTION
AMOUNT
IKON OFFICE SOLUTIONS
COPIER MAINT
571.02
CINTAS CORPORATION
MAT SERVICES
27.90
CINTAS CORPORATION
MAT SERVICES
27.90
EXECUTIVE COFFEE SERVICES
SUPPLIES
23.95
COMMUNITY CARE EAP
EMPLOYEE ASST, PROGRAM
528.00
CARD CENTER
ARBITRATION FEE
30.00
CATES, RONALD D
ROW ACQUISITION
3,165.00
OKLAHOMA NATURAL GAS
06/03 USE
147.69
WORLD PUBLISHING COMPANY
EMPLOYMENT ADS
46.54
WORLD PUBLISHING COMPANY
EMPLOYMENT ADS
103.20
CARD CENTER
EBAY FEES
40.90
SOUTHWESTERN BELL
PHONE USE
892.50
SOUTHWESTERN BELL.
07/03 PLEXAR
188.57
TREASURER PETTY CASH
POSTAGE
17.51
TULSA TECHNOLOGY CENTER BITS
TRAINING
60.00
OFFICE DEPOT
OFFICE SUPPLIES
37.97
XPEDX
COPY PAPER
178.20
TREASURER PETTY CASH
CHARACTER MEETING
4.72
CHARACTER FIRST!
MONTHLY BULLETINS
347.40
JP HOGAN INSURANCE
LIABILITY INS
136.00
JP HOGAN INSURANCE
NOTARY BONDS
30.00
TREASURER PETTY CASH
NOTARY FEE
20.00
TREASURER PETTY CASH
NOTARY FEE
5.00
ELLEN MCELRATH
TORT CLAIM
175.00
CAMDEN PARK HOMEOWNERS ASSOC.
TORT CLAIM
378.00
VERIZON SELECT SERVICE
TELEPHONE
65.00
GENERAL GOVERNMENT DEPT TOTAL.
7,915.19
OFFICE DEPOT
OFFICE SUPPLIES
42.61
SAV -ON PRINTING
PRINTING
152.00
OFFICE DEPOT
OFFICE SUPPLIES
25.17
TULSA COUNTY CLERK
LIEN RELEASE
15.00
UNIFIRST CORPORATION
UNIFORM RENTAUCLEANING
43.68
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
310.70
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
1,060.64
FUELMAN
FUEL
230.74
NEIGHBOR NEWSPAPER
ABATEMENT NOTICES
46.75
BUNYARD, DENNIS
ABATEMENT MOWING
150.00
TULSA COUNTY MIS
DIAL UP SERVICE
40.00
METROCALL
07/03 USE
28.61
COMMUNITY DEVELOPMENT DEPT TOTAL
2,145.90
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
4.88
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
1,128.15
FUELMAN
FUEL
86.23
JOLIE, INC.
MAILINGS
15.51
RIDGWAYS
PRINTING SUPPLIES
62.28
JENNIFER A KOSCELNY
PROFESSIONAL SERVICES
1,265.04
NATIONAL POWER WASH
VEHICLE WASHING
15.00
NATIONAL POWER WASH
VEHICLE WASHING
15.00
METROCALL
07/03 USE
14.22
YEQDQR
aE5LB-lEDDN
AMOUNT
DELL MARKETING
COMPUTER
2.226.00
ENGINEERING DEPT TOTAL
TREASURER PETTY CASH
WEB SITE V|S|TCOUNTER
72.43
METROCALL
07/03 USE
7.12
INFORMATION SYSTEMS DEPT TOTAL
-------
OFFICE DEPOT
OFFICE SUPPLIES
116.90
LOVVES COMPANIES
REPA|FUK4A/WTSUPPL|ES
11723
L{)VVESCOK8PAN|ES
REPAiR/K8A|NTSUPPLiES
130.81
BAILEY EQUIPMENT
REPA|R/K8A|NTSUPPLiES
37.84
UN|F|RSTCORPUR/O'|0N
UNIFORM RENTAL
31.48
FUELMAN
FUEL
333.08
LOVVESCOkJPAN|ES
SUPPLIES
100.37
OKLAHOMA LIGHTING DISTRIBUTORS
REPAIR/ MA|NTSUPPLIES
53.70
REDLEE
JANITORIAL SERVICES
1.334.30
FLYNN'S PEST CONTROL
PEST CONTROL
85.00
LOVVESCOK8PAN|E8
MA|NTSUPPL|ES
830.59
GRAYBAR
PHONE LINE WIRE
103.48
KJURRAYVVOK4BLE
ARM BARS
3.624.00
EVV|NGTULSA
SPRINKLER NOZZLES
57.02
OFFICE DEPOT
TABLES/CHAIRS
3.038.89
DEPARTMENT OFCORRECTIONS
VVORKPIR0QRAM
104.50
D|8T|[ PROBATION COMMUNITY CORRECTION
VVORKPRDGRAW1
150.30
FUELk4AN
FUEL
441.08
TREASURER PETTY CASH
D0CLUNCHES
51.05
US CELLULAR
PHONEUSE
28.31
METROCALL
07/03 USE
7.12
EQUIPMENT ONE
EQUIP RENTAL
150.00
SOUTHWESTERN BELL
0703PLEXAR
133.04
OKLAHOMA TRANSPORTATION AUTHORITY
P|KEPASS
141.81
SUPPORT SERVICES DEPT TOTAL
11'834.30
ASHLOCK DOZER OFSK|ATOOK
SPORTS PARK PARKING LOT
90.050.25
HORIZON CONOTCOINC
SIDEWALK REHAB 4/15/O3
13.111.50
CAPITAL PROJECTS DEPT TOTAL
104.007.75
DRIVER, DOUG
TUITION REIMBURSEMENT
336.30
OFFICE DEPOT
OFFICE SUPPLIES
218.20
ONYX CORPORATION
TONER CARTRIDGE
54.95
OFFICE DEPOT
OFFICE SUPPLIES
45.04
SAV'ONPR|NT|NG
LETTERHEAD
78.00
SOUTHERN AGRICULTURE
CANINE FOOD
33.98
OFFICE DEPOT
F|LECA8|NET/FOLDERS
103.98
ALLIANCE MEDICAL
RUBBER GLOVES
221.85
POLICE PETTY CASH
OFFICE SUPPLIES
2.10
SA-SO
FIRST AID KITS
157.82
PATR0LTECHNOLOGY
BATONS/HANDCUFFS
1.020.00
TREASURER PETTY CASH
UNIFORM SUPPLIES
2.60
CITY GARAGE CITY OF0VVASSO
VEH|CLEK1AiNT
3.774.77
CITY GARAGE CITY 0F0WASG{)
VEH|CLEMA|NT
20.155.15
VENDOR
DESCRIPTION
AMOUNT
FUELMAN
FUEL
2.368.45
ACCURATE FIRE EQUIPMENT
FIRE EXTINGUISHER SERVICE
37/0
OKLAHOMA NATURAL GAS
06/03 USE
88.50
TOTAL RADIO
RADIO REPAIR
250.00
METROCALL
07/03 USE
148.55
SOUTHWESTERN BELL
PHONE USE
882.50
SOUTHWESTERN BELL
07/03PLEXAR
40.80
POLICE PETTY CASH
RE|K8B CELL PHONE USE
11.00
POLICE PETTY CASH
CERTIFIED MAIL
026
OKLAHOMA TRANSPORTATION AUTHORITY
P|KEPASS
14.70
LIVING SOLUTIONS
TRAINING-DEARK8OND
160.00
YANCEY. DAN M.
REIMBURSE CONFERENCE EXPENSE
810.57
POLICE PETTY CASH
PIKE PASS
11.00
POLICE DEPT TOTAL
--------�
_-'_-._-
DEPT UF PUBLIC SAFETY
OLETS RENTAL
358.00
METROCALL
07/03 USE
7.09
POLICE COMMUNICATIONS DEPT TOTAL
----
HILLS PET NUTRITION
SHELTER SUPPLIES
40.50
HILLS PET NUTRITION
SHELTER SUPPLIES
48.00
FARM PLAN
SHELTER SUPPLIES
188.40
P/TROLTECHNOLOGY
B0OTS'HOP0NS/UO|CE
373.00
CITY GARAGE CITY OFOVW4SSO
VEHICLEMA|NT
303.80
FUEL/NAN
FUEL
20.75
STRATHEVETE0NARY
EUTHANASIA SERVICE
45.00
F|CKL|N. TIM VV. PHD
KVk8P|TE8TiNG
50.00
STRATHEVETER|NARY
EUTHANASIA SERVICE
140.00
TOTAL RADIO
RADIO REPAIR
258.00
SOUTHWESTERN BELL
0703PLEXAR
43.80
METROCALL
07/03 USE
14.24
ANIMAL CONTROL DEPT TOTAL
1'532.43
OFFICE DEPOT
OFFICE SUPPLIES
17070
PUBLISHING RESOURCES
PRINTING
96.00
TREASURER PETTY CASH
OFFICE SUPPLIES
17.92
OKLAHOMA POLICE SUPPLY
UNIFORM REPLACEMENT/GEAR
170.85
CITY GARAGE CITY DFDWAQSO
VEH|CLEMA|NT
2,254.20
AUTO ZONE
FLOOR MATS
24.87
CHIEF FIRE &SAFETY
PUMP REPAIR PARTS
390.13
VVSDARLEY&CO
PUMP REPAIR PARTS
215.35
CITY GARAGE CITY OF[)VVASSO
VEH|CLEMA|NT
2.102.87
FUELMAN
FUEL
803.83
VVAYEST SAFETY INC
REPAIR GAS DETECTOR
313.61
VISIONARY SYSTEMS, LTD
SOFTVVARE/L|CENSESUPPORT
1.884.17
OKLAHOMA NATURAL GAS
06/03 USE
158.84
BAILEY EQUIPMENT
REPA|R/K4A/NTSUPPL|ES
1.60
TREASURER PETTY CASH
REPAIR PART
4.48
AT&T WIRELESS SERVICES
PHONE USE-CHIEF
158.27
BM| SYSTEMS OFTULSA
C0P|ERK4A|NT/LEASE
178.74
SOUTHWESTERN BELL
0703PLEXAR
100.08
yENDQR
UEaC��M-N
AMOM
METROCALL
07/03 USE
9.28
TREASURER PETTY CASH
PARKING
4.00
0K FIRE CHIEFS ASSOCIATION
MEMBERSHIP DUES
130.00
FIRE DEPT TOTAL
-9,295.89
OFFICE DEPOT
OFFICE SUPPLIES
4.09
L0VVESCOMPAN|ES
OFFICE SUPPLIES
43.33
OFFICE DEPOT
COPIER TONER
30.27
SOUTHWESTERN BELL
07/03pLEXAR
20.40
TREASURER PETTY CASH
LODGING-V0SS/K8QlTO
110.00
TREASURER PETTY CASH
RBk8BTRAyEL-&4OTTD
28.43
TREASURER PETTY CASH
TRAIN |NG-VOSS/W40TTO
00.00
OK EMERGENCY MANAGEMENT ASSOC
ANNUALDUES-K4DTTUNUSS
70.00
EMERGENCY PREPAREDNESS DEPT TOTAL
-------
MILL CREEK LUMBER &SUPPLY
REPA|R/MA|NTSUPPL|ES
58.42
PANDA AUTOMATIC GATE INC
CIRCUIT BOARD-GATE
323.50
L&8TRUCKING
HAULING CHARGES
280.00
MILL CREEK LUMBER &SUPPLY
REPA|R/MA|NTSUPPL|ES
40.60
BROWN FARMS SOD
SOD
105.00
MAXWELL SUPPLY 0FTULSA
REPA|R/MAINTSUPPL|ES
283.74
BAILEY EQUIPMENT
REPA)R/MA|NTGUPPL|ES
90.78
GEORGE & GEORGE SAFETY
PROTECTIVE CLOTH |NG/SUPPL|ES
28.08
T-SHIRT EXPRESS ETC
WORK HATS
00.80
UN|F|RSTC0RPDFU\T|DN
UNIFORM RENTALS
83.64
GEORGE & GEORGE SAFETY
PROTECTIVE CLOTHING
81.87
UN|F|R8TCORP0R/g[|{)0
UNIFORM RENTALS
83.04
TULSA COUNTY BOCC
SIGNS/HARDWARE
08.54
BAILEY EQUIPMENT
MOWER REPAIR
123.74
CITY GARAGE CITY OF OWAS8O
VEHICLE K4AINT
2.306.05
CITY GARAGE CITY OF OVVA8SD
VEHICLE MAINT
10.207.70
FARM PLAN
REPA/R/MA|NTSUPPL|ES
20.97
J.B.8T|GALL
MOWING
180.00
JERRYTUCKER.
K4OVV|NG
165D8
NATIONAL POWER WASH
VEHICLE WASHING
20.00
BAILEY EQUIPMENT
REPA|FUMA|NTSUPPL|ES
29.20
NATIONAL POWER WASH
VEHICLE WASHING
25.00
HORIZON CDNSTCO
CURB CONSTRUCTION
1.489.52
BAILEY EQUIPMENT
REPA|R/K8A|NT8UPPL|ES
32.25
HORIZON IRRIGATION
SPRINKLER REPAIR
115.00
METROCALL
07103 USE
56.80
US CELLULAR
CELL PHONE USE
3147
SOUTHWESTERN BELL
07Y03PLEXAR
24.40
ADVANCED WARNING
TRAFFIC LANE STRIPING
11.510.00
STREETS DEPT TOTAL
---------
-`_-....
MURPHY SANITARY SUPPLY
RE8TRO0K8SUPPLIES
68�00
EVV|NGTULGA
REPAIR PARTS
5045
LOVVESCOMPAN|ES
REPA|R/K8A|NTSUPPL|ES
10.48
VVATK|NS SAND C0
SAND
7225
LOVVESCDMPAN|EG
REPA|R/K8A|NTSUPPL|ES
212.57
MENDDR
DESCRIPTION
&MQ-V N T
LDVVESCOMPAN|E5
PAINT-SUPPLIES
4512
LELANDBARTELDBACL|P-N-SN|P
PARKK4OVVING5
1.200.00
BAILEY EQUIPMENT
YVEEDEATERREPA|R
52.40
BAILEY EQUIPMENT
SUPPLIES
8.65
L0VVESCOKdPAN|ES
SUPPLIES
8.04
LOVVESCOMPAN|ES
OPERATING SUPPLIES
24.66
FARM PLAN
SUPPLIES
11.85
CINDY SIGNS
SIGNS
145.00
TREASURER PETTY CASH
REPAIR SUPPLIES
7.81
UN|F}RSTC(]RPORAT0N
UNIFORM CLEANING
5800
A-1 FENCE INC
SAFETY FENCE
450.50
CITY GARAGE CITY OFOVVAS8{3
VEHICLEMA|NT
2.534.87
FUEL@AN
FUEL
18431
J(}LYNDAMYERS
RESTRDOMOLEAN|NG
225.00
ADT SECURITY SERVICES
SECURITY SERVICES
30.90
TNT LAWN CARE
MCCARTY&'ETERANB PARK MOWING
420.00
JERRY TUCKER
ATOR PARK MOWING
288.00
LELAND8ARTELDBACL|P'N-SN|P
ELM CREENJRAYOLA PARK MOWING
1.200.00
WASHINGTON C0 RURAL WATER DISTRICT
WATER
17.30
OKLAHOMA NATURAL GAS
06/03 USE
112.28
KdETR0CALL
07/03 USE
28.47
SOUTHWESTERN BELL
0703PLEXAR
74.39
SAV'ONPR|NT|NG
PRINTING
286.30
ON-SITE SERVICES
PORTABLE TOILET RENTAL
125.00
A-1 FENCE INC
SAFETY FENCE
2.000.00
PARKS DEPT TOTAL
9,986.42
CHARACTER FIRST!
MONTHLY BULLETINS
70D0
OFFICE DEPOT
OFFICE SUPPLIES
50.34
FUEL/NAN
FUEL
16.11
MURPHY SANITARY SUPPLY
ENTRY WAY MATS
358.58
OKLAHOMA NATURAL GAS
06/03 USE
105.94
SOUTHWESTERN BELL
07/03PLEXAR
06.30
US POSTMASTER
POSTAGE
730.00
COMMUNITY CENTER DEPT TOTAL
1.487.25
OKLAHOMA NATURAL GAS
06/03 USE
18.35
HISTORICAL MUSEUM TOTAL
-----18.35'
CITY GARAGE CITY OFOVVASSO
VEH|CLEkdA|NT
388.38
FUELMAN
FUEL
20.86
OFFICE DEPOT
OFFICE SUPPLIES
43.90
AT&T WIRELESS SERVICES
PHONEUSE-HAYEG
102.39
TREASURER PETTY CASH
OEDAMEET|NG
7.54
ECONOMIC DEVELOPMENT DEPT TOTAL
563.23
GENERAL FUND TOTAL
245'142.42
=====
FRED TYNER
REFUND #4940
477.43
ALLIANCE MEDICAL
AMBULANCE SUPPLIES
141.30
MEDICAL COMPLIANCE SPECIALITY
B|D4VASTED|OPOSAL
74.00
YENDDR
DE5CRIPTIQN
��U.N[
ATC FREIGHTLINER GROUP TULSA
VEHICLE REPAIR
121.08
ATCFRBGHTL|NER
VEHICLE REPAIR
239.85
TREASURER PETTY CASH
REPAIR PART
14.49
ME0CLA|K8S|NC
MONTHLY SERVICES
2.300,73
AT&T WIRELESS SERVICES
PHONE USE-OTHERS
82.13
PACE PRODUCTS UF TULSA INC
CYLINDER RENTALS
270.00
OKLAHOMA EMT ASSOCIATION
REB|BTRAT|DN-VVOFFORD
180.00
TREASURER PETTY CASH
PERD|EM-VVOFFOR0
105D0
TREASURER PETTY CASH
M|LEAGE'/glNELL
77.78
TREASURER PETTY CASH
RE|yNBTRAVEL-NYCN|CHOL
27.02
AMBULANCE SERVICE FUND TOTAL
�4�fVV���� 6
TOTAL RADIO
MA|NTCONTRACT
875.00
E-911 FUND TOTAL
-675.00
=====
CINNABAR SERVICE COMPANY
PROFESSIONAL SERVICES
2.500.00
CINNABAR SERVICE COMPANY
PROFESSIONAL SERVICES
4.300.00
CH2M HILL INC
ENGINEERING SERVICES 8/20D2
32.079.00
CH2K8 HILL INC
703TN-06STN(8/2002)
1.340.00
CINNABAR SERVICE COMPANY
PROFESSIONAL SERVICES
1.025.00
BOARD, BENNYG&|NEZVV.
ACQUIRE RIGHT-OF-WAY
12800.00
CAPITAL IMPROVEMENTS FUND TOTAL
JAK8C0
REFUND PERMIT OVERPAYMENT
'450.00
PARK DEVELOPMENT FUND
450.Oo
=====
CURRENT SOFTWARE, INC
SOFTWARE
500.00
UN|F|RSTC0RPORAT|ON
UNIFORM RENTAL
180.94
CITY GARAGE CITY DFOVVAS80
VEH|CLEK8A|NT
027.03
FUELM4N
FUEL
108.42
TULSA NEW HOLLAND INC
REPAIR PARTS
1.600.83
0U|KSERV|CE8TEEL
REPAIR PARTS
45.00
AMERICAN HOSE &SUPPLY
REPAIR PARTS
189.03
O'RE|LLY AUTOMOTIVE INC
REPAIR PARTS
270.85
GENUINE PARTS COMPANY
REPAIR PARTS
68.06
LENOX WRECKER SERVICE INC
REPAIR PARTS
110D0
ENVIRONMENTAL MARKETING
REPAIR PARTS
184.83
CLASSIC CHEVROLET
REPAIR PARTS
052.05
GENUINE PARTS COMPANY
REPAIR PARTS
44.00
LENOX WRECKER SERVICE INC
REPAIR PARTS
295.74
TULSA NEW HOLLAND INC
REPAIR PARTS
830.85
MILEAGE MASTERS
TIRES
48.50
B&M OIL COMPANY INC
0ULU8R|CANTS
022.35
B&M TIRE CENTER INC
TIRES
150.00
AMERICAN HOSE &SUPPLY
REPAIR PARTS
108.05
GENUINE PARTS COMPANY
REPAIR PARTS
91.12
O'RE|LLY AUTOMOTIVE INC
REPAIR PARTS
910.77
UNITED ENGINE INC
REPAIR PARTS
889.84
OKLAHOMA POLICE SUPPLY
REPAIR PARTS
139.00
ENVIRONMENTAL MARKETING
REPAIR PARTS
102.08
YENDDQR
DESCRIPTION
AM-Q-VNT
ALSUMA TRUCK REPAIR INC
TRUCK REPAIR
1.704.70
AMERICAN HOSE &SUPPLY
REPAIR PARTS
220.60
ON TRUCK SUPPLY INC
REPAIR PARTS
283.74
B&K8 TIRE CENTER INC
TIRES
123.45
RNOVY.|NC
REPAIR PARTS
401.61
T&VVTIRE
TIRES
1.260.00
T&VVTIRE
REPAIR PARTS
583.58
LENOXVVRECKER SERVICE INC
REPAIR PARTS
09.57
B & MT|RE CENTER INC
TIRES
130.00
TREASURER PETTY CASH
REPAIR PARTS
328
KXETR0CALL
07/03 USE
14.24
US CELLULAR
PHONE USE
28.30
SOUTHWESTERN BELL
0703PLEXAR
40.83
CITY GARAGE FUND TOTAL
13875.41
��
PPD8OLUT|0NS
MEDICAL REVIEW FEES
35.09
UNITED SAFETY & CLAIMS INC
THIRD PARTY ADK8|N
1.417.07
0K TAX COMMISSION SPECIAL TAX UNIT
INJURY TRUST FUND
780.09
KJAYSDRUG
A06133
10181
MAYS DRUG
Y06133
78.35
URGENT CARE OF GREEN COUNTRY
A08133
189.39
URGENT CARE OF GREEN COUNTRY
H06033
50.80
ST FRANCIS HOSPITAL
Y08133
1.088.21
WARREN CLINIC INC
yN11O81
76.68
CONCENTRA
T04103
76.60
TOM O'BR|EN
SETTLE&1ENT'003202
2.88020
OK TAX COMMISSION SPECIAL TAX UNIT
ORDER #2003-09624K
82.12
HARRIS, JOSEPH
SETTLEMENT-H04202
474.00
TREASURER PETTY CASH
FILING FEE
75.00
WORKERS COMP FUND TOTAL
--7��[��
���`
JPHOGAN INSURANCE
LIABILITY INSURANCE
809.84
SELF INSURANCE FUND TOTAL
808.84
GRAND TOTAL
-325�9�5'
�����`
CITY OF OWASSO
GENERAL FIND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 07/12/03
De. artrnent QvertimaLxpeases hotel Expansos
un1 c i
,
Managerial 0.00 15,115.64
General Government 0.00 673.82
Engineering 0.00 9,498.76
Support Services 182.55 5,660.18
. ...... . ...... _- .. .... ... ..... _ . ........ ..
W71M.firl
327.08 7,222.70
Fire 332.52 53,957.24
Park Maintenance 0.00 6,191.96
Economic Development 0.00 2,844.80
Ambulance Fund
0
Emergency 911 Fund
CITY OF OWASSO
GENERAL FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 07/26/03
Department Overtime ExperLses
!Qtal Expenses
unicipat curt` x7 8
.,..5
Managerial 0.00 15,218.41
General Government 0.00 659.80
3'. 4/��9�nEt ✓d_iL�z���VI���Vr��11� � -tY +.lf d� 3 -'�. �w'�u'"� j� � 31} 'V �Y C3 5; OpO�T a�'f�5 J�YYt \}2 � �ryi �3t 11 557 �6
Engineering 0.00 10.905.64
Support Services 365.10 5,912 38
i..,
oi►e x fi 80 732 15
>-
Central Dispatch 423.04 7,333.76
Eire 724.64 50,412 40
Park Maintenance 0.00 6,182.81
is �. s'a..'•� P�',"; k'v ,. a:z � n` , N r y�r-�7i`�"�t.� §�" .' 9i^ "'"ice'.. r' �na � ��' �, z � x'�"c" f"'� `�'rm�"'r+ �3�r� �*%r�"'re„" r
Economic Development 0.00 2.800.72
Ambulance Fund
FUnt Totel f 2UC3 78► 2;75,1* r (. 7,,
Worker's Comp Self-Insurance Fund
Fond Total :399.88
Nx 1,11
TO- THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: DUANE CUTHBERTS01
CITY PLANWEX
SUBJECT ORDINANCE NO® 762
DATE- July 24, 2003
BACKGROUND:
At the July 15, 2003 meeting, the Owasso City Council approved an annexation request of
property located at 717 N. Carlsbad St., containing approximately .93 acres.
Attached is a copy of Ordinance No. 762 that formally adopts the City Council's action of July
1S, 2003.
Staff recommends Council approval of Ordinance No. 762.
•�r r
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real estate
and territory described in Section I hereof shall be a part of the City of Owasso, Oklahoma, and in
Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and
are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of
Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma,
a true and correct copy of this Ordinance, together with an accurate map of the territory hereby
annexed.
PASSED AND APPROVED this 5Lh day of August, 2003.
Sherry Bishop, City Clerk
Stephen P. Gray, City Attorney
APPROVED AS TO CONTENT:
Duane Cuthbertson, City Planner
CITY OF OWASSO, OKLAHOMA
Gary Cochran, Mayor
FROM. RODNE, Y J RAY
CITY MANAGER
SUB J, CT. 96" STRE ET NORTH AND 129TH ST R:, ET EAST AVENUE,
STREE T PROJECT
MATE- July 28, 2003
RECOMMENDATION
Staff recommends that the City Council and Trustees approve the Right of Entry Agreement.
ATTACHME NT
Right of Entry Agreement
If : V-LUkY_ALQEE1\ 1,EGA IA HEIINS',1W 1',303 . DCC
The undersigned, being the owner of record of the property dt--scribed below, do hereby
it to the City of Owasso, Right Of Enter Onto said property for the purpos hereinafter set
RM
Parcel of land lying in the Northwest Quarter of Section 21,
Township 21 North, Range 14 East, Tulsa County, Oklahoma,
according to the officW recorded plat thereof, more particularly
described as set forth on Exhibit A attached hereto.
Employees, agents or contractors represmfing the City of Owasso, and/or the Owasso
to construct a street project for 960' and 129 BA AVenUe-
All debris, dim rock and other matffWs shall be removed from the area subsequent to
=11
A rights of record owner in the contemplated conde=ation action to : be filed hereir� in
particular the establishment or detm=ination cOncernmiz the date of evaluation or "taking" as
well as 'Just compensations" as defined by the Oklahoma Statues is reserve&
T#
DATEDTMS -45-�DAY OFJMY2003-
M I
Owasso First Aspembly of God, Inc.
IF1111MMIM, !-I
CM AND/QR
Aw'ksso PUBLIC WORM -ffoLul
, AUT
Name.,-
Title._&it
y_M aper
An _en
STATE OF OKLAHOMA
c013NTY OF'IVUA
BEFORE ME, the undersignedv a Notary Public, in mid for said County and State, on Us
day of July, 2003, personally appeaxed
the wn and fbrpg*y*4uTW
and acknowledged to me that executed lhesame as
free and voluntary art and deed for the uses and purposes therein set forth.
III I Will 1; iiiiiiiii MID IF Pill 11' 11� Ili! I I
Notmy Public
STATE OF OKLAHOMA
COUNTY OF TULSA
Given under my hand and scat of office the day and year last written above.
Notary Public
Commission No. 03007434
%U- MR 129M WMMMG- CDURrkLWC
** TOTAL PACES .04 **
TO. THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: RODNEY J RA11
CITY MANAGE VM
SUBJECT" RESOLUTION NO. 2003-11
SUPPORTING THE WIDENING OF U& 169
FROM 1-244 TO HIGHWAY 20
DATE: July 31, 2003
ffllr �, ' ff"
It has recently come to the attention of the City staff that efforts by both Congressman Sullivan
and the Oklahoma Congressional Delegation to obtain necessary funding in order to provide for
the widening of U.S. 169 from 1-244 to Highway 20 are making progress.
'The enhancement of U.S. 169 from 1-244 to Highway 20 — in particular to East 96`" Street North —
is top priority for the vibrant growth and long-term economic health of the City of Owasso. U.S.
169 is a critical element to gathering taxable sales and economic development.
Resolution No. 2003-11 supports funding for the immediate planning and preliminary design
process for U.S. 169 improvements with emphasis being placed on the section from 1-244 to East
96"' Street North. Additionally, it supports efforts by ODOT to be in a position to receive federal
dollars for the projects, as well as supporting the efforts of Congressman Sullivan and the
Oklahoma Delegation.
Staff recommends Council adoption of Resolution No. 2003-11.
Resolution No. 2003-11
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 2003-11
A RESOLUTION OF THE CITY COUNCIL OF THE, CITY OF OWASSO, OKLAHOMA
DECLARING THE CITY OF OWASSO'S SUPPORT TO BEGIN THE PLANNING AND
PRELIMINARY DESIGN PROCESS FOR THE WIDENING OF U.S. 169 FROM THE I-
244 INTERCHANGE NORTH 13 MILES TO SH 20 EAST.
WHE, REAS, the City of Owasso is the fastest growing city in the state of Oklahoma for cities
with a population of 10,000 or greater; and,
WHEREAS, the City of Owasso believe that community support and a unified voice are critical
to achieving the improvements to U.S. 169; and
WHEREAS, the total tax dollars collected from retail in 2002 exceeded $9.2 million, confirming
that the City of Owasso is drawing consumers from the surrounding funnel area. U.S. 169 is a
critical element to generating taxable sales and economic development for the Owasso area; and
WHERE, AS, as a transportation facility regionally, U.S. 169 is listed on the National Highway
System, which means this roadway is a critical element not only in Owasso but to all of
Oklahoma and nationally as well; and
WHEREAS, while the requests listed below will be monetary considerations for the Oklahoma
Department of Transportation, these issues are felt to be of top priority for the vibrant growth and
long-term economic health of the City of Owasso. The City believes that with appropriate
planning for improvements to U.S. 169, this will assist the economic development of the entire
Tulsa Metropolitan Planning Area and County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA THAT:
Section 1. Funding for the immediate planning and preliminary design process for U.S. 169
from the 1-244 interchange north 13 miles to SH 20 East be encouraged.
Section 2. The City Council of the City of Owasso supports the widening of U.S. 169 to six
lanes and provide interchange improvements with possible frontage roads
throughout the corridor of U.S. 169 from 1-244 north 13 miles to SH 20 east.
Section 3. The City recommends construction priority be placed in the area from 1-244
north in Tulsa to 96th Street North in Owasso.
Section 4. The City supports the action by the Oklahoma Department of Transportation to
be in a position to receive federal dollars for construction improvements to US
169 in the next five to eight years.
Section 5. The City of Owasso will work and support the Oklahoma Department of
Transportation in any aspect necessary to meet these objectives for the future.
Section 6. The City of Owasso will work with and support effort to fund all phases of study,
design, planning and construction of the U.S. 169 widening project conducted by
Congressman Sullivan and the Oklahoma Congressional Delegation.
APPROVED AND ADOPTED this 5th day of August, 2003 by the City Council of the
City of Owasso, Oklahoma.
Susan Kimball, Vice Mayor
Craig Thoendel, Councilor
ATTEST:
Sherry Bishop, City Clerk
Gary Cochran, Mayor
Mike Helm, Councilor
Stephen Cataudella, Councilor
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM. ANA C. STAGE, P.E. X
ENGINEERING PROJECTS M AGED.
SUBJECT: CHANGE ORDER NO. I AND FIN AL PAYMENT
THRE E LAKE S DRAINAGE CHANNEL IMPROVEMENT PROJE CT
(PHASE 1)
DATE: July 28, 2003
BACKGROUND:
The construction contract was awarded to Horizon Construction Company, Inc. in October 2002 for
the amount of $119,667.26. Final inspection was conducted on July 21, 2003 and no deficiencies
were found. The contractor has provided a one-year maintenance bond for the work (see attached).
Previous payments have been approved in the amount to $112,392.22. Pay Application No. 3 in the
amount of $14,503.02 was submitted by the contactor as request for final payment.
During construction of the channel, a damaged sewer line was uncovered requiring the performance
of unanticipated repairs. It was also found that an extension to the designed flume was necessary to
aid drainage and prevent erosion. Both improvements were not included in the bid and have therefore
resulted in quantity adjustments.
The contract was awarded as unit price bid were the quantities presented in the Bid Form were not
guaranteed and used solely for the purpose of comparison of bids. It was therefore anticipated that a
quantity adJUStnicrit be made at final payment to reflect actual quantities provided.
Page 2
Change Order No. I and Final Payment
Three Lakes Drainage Channel Improvement Project (Phase 0
Change Order No. I is rcconu-vended to adjust pay quantities and provide final payment. The
following items are adjustments of quantities based on unit prices bid for items included in the
contract:
Item Q �cfi tion
5 Concrete slab, complete in place
9 Concrete drainage flume extension
10 Re-placement of existing 4" sewer
Quantity
Unit Price
Adjustment
Total
$2.34
+861.11
$2,01.5.00
$37.05
+ WOO
$3,260.40
$ 2,07722
+0.94
—
11,952.58
$ 7227,98
Therefore, the total requested to be approved for Change Order No. I is $7,227.98.
ffl"Uhl�l'M
An adjustment in the contract will be required to reflect the following:
Original contract amount $119,667.26
plus Change Order No. 1 $7,227._98
Revised Contract Total $126,895.24
Funding for the project was included in the FY02-03 Capital Projects budget (line item 01 -105 -
54230). The additional $7,227.98 will be obtained from FY03-04 Capital Projects budget.
Staff recommends Council approval of Change Order No. I in the amount of $7,227.98 and
authorization for final payment to Horizon Construction Company in the amount of $14,503.02.
ATTACHMENTS:
1. Change Order No. 1
2. Pay Request No. 3
I
SECTION 00600
Horizon Construction Co., Inc.
CONTRACTOR
BY
Max Wolf, Preside--nt
DATE July 28, 2003
The City of Owasso
OWNER-�
P.O. Box 180
ADDRESS
m
0902 CHANGE ORDER
00600 - Page I or I
Page One of 4
APPLICATION AND CERTIFICATE FOR PAYMENT 0
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
I Original Contract Sum
pay item overrun
2. Net Change by Ckm*mBxdxm
3. Contract Sum to Date (Line I & 2)
4. Total Completed & Stored to Date
(Column G on Continuation Sheet)
I
6. Total Earned Less Retainage
(Line 4 less Line 5 Total)
7. Less Previous Certificates for Payment
0902
IC
S 126, 895a 24
(v 112,392.22
AGREELMENT
00300 - Page 3 of 14
8. CURRENT PAYMENT DUE $ 14,503.02
Change Orders approved in. previous
months by OWNER
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR: Horizon Construction Co. Inc.
Subscribed and sworn to before me this 8thday of
(SEAL)
rV[y Coiiimissiori Expires: 9/10/06
0902)
l _ - � Au=
ril 1 2003
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on-site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architects /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIDED
(Attach explanation if amount certified differs from the amount applied for.)
AGREEMENT
0902 00300 -Page 10 of 1 4
COUNTY OF Tulsa
CLAIM OR VOICE AFFIDAVIT
)SS
Contractor or Supplier
Subscribed and sworn to bef
ore me this 8th dayof April
,IV r ®'®
a 0 to
20(
oTAB %.- 0o'%
A
Zm: PUBLIC
t Public
Z ac 0 IN AND FOR : STATE or
80
MY Commission Expires: 9/10/06
'9
'p,
J
.' "?s (0\�
640
4 6,
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this _ day of
n
Notary Public - I
MY Commission Expires:_
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor '-' ctor or Supplier ffidavit.
0902 AGREEMENT
00300 - Page 12 of 14
J'2�
1 RV- W
APPLICATION FOR PAYMENT
CONTINUATION SHEET
PAY APPLICATION NO. FOUR (FINAL)
A B
€TEty Description
No. j of
( Work
(14°W X 8 °H) 6" THICK REINFORCED CONCRETE
CHANNEL WITH GRAVEL BEDDING AND DRAINS
COMPLETE, IN PLACE STATION 0 +00 TO 4 +35 -
1 MAIN CHANNEL
(12W X 6°H) 6" THICK REINFORCED CONCRETE
CHANNEL WITH GRAVEL BEDDING AND DRAINS
COMPLETE, IN PLACE STATION 0 +50 TO 1 +00 -
2 BRANCH CHANNEL
(10°W X 4`1-1) 6" THICK REINFORCED CONCRETE
CHANNEL WITH GRAVEL BEDDING AND DRAINS
COMPLETE, IN PLACE STATION 4 +35 TO 5 +00 -
3 MAIN CHANNEL
4 SEEDING AND MULCHING, COMPLETE, IN PLACE
5 SLAB SOB, COMPLETE, IN PLACE
CONNECTIONS TO EXISTING STORM DRAINAGE
STRUCTURES, COMPLETE IN PLACE STATION 0+
6 1 00.00 - MAIN CHANNEL
7 UNCLASSIFIED EXCAVATION
CONCRETE ENCASEMENT OF EXISTING UTILITY
8 !CROSSINGS (TYPE 1 AND TYPW 2)
9 i CONCRETE DRAINAGE FLUMES
10 LF EXTENSION OF EXISTING 24" RCP
10 STATION 4 +04.38 - MAIN CHANNEL
REPLACEMENT OF EXISTING 4" PVC SANITARY
11 SEWER STATION 1 +100 - MAIN CHANNEL
I
Grand Total
M
UNIT
j PRICE
The undersigned Contractor certifies that all work in thi:
obligations for previously completed work on which pays
Contractor: '/ Dal
SCHEDULE OF VALUES
Page 2 of 2 Application Date: 41412003
Job No. 1118 Period Thru: 4/412003
PROJECT:THREE LAKES DRAINAGE CHANNEL IMPROVEMENTS
D E _ G _ H
( WORK COMPLETED ¢
I SCHEDULED FINAL
( Previous Application ( This Application QUANITY QUANITY I AMOUNT
E € [ TO DATE
QUANITY I AMOUNT ( QUANITY € AMOUNT i
180.42 435. ®0
150.87 50.00
119.28
65.00
2,936.13
0.50
2.34
250.00
2,178.75
1.00
6,299.62
1.00
I
3,637.97
1.00
37.05
298.00
2,077.22 1.94
1,860.73 1.00
Application for Payment has be(
vents have been issued.
e: �`- -'C'3
78482.70
7543.50
i
li €
7753.20:
1468.07
585.00 861.11
2178.75
6299.62
3637.97
11040.90
4029.81
1860.73
124,880.24
m completed in accordance A
0.00 435.00
I
I
0.00 50.00
0.00
0.00
0.00
0.00
0.00
0.00
65.00
0.50
250.00
1.00
1.00
1.00
210.00
1.00
1.00
I 78482.70
435
7543.50
50
7753.20
65
1111
1
1
1
298
2
1
2,015.00
the Contract Documents, and that he has paid all
1468.07
2600.00
2178.75
6299.62
3637.97
11040.90
4029.81
1860.73
126,895.24
1!
CONSENT OF
OWNER
11
SURE TY COMPANY
ARCHITECT
El
CONTRACTOR
TO FINAL PAYMENT
SURETY
OTHER
L-
CONTRACTOR: Horizon Construction Company, Inc.
Bond No. S271036
ARCHITECTS PROJECT NO:
COMIRACTFOB;
--] CONTRACT DATE: October 2002
In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (here insert narne and
address of Surety Company)
Employers Mutual Casualty Company
P 0 Box 712, Des Moines IA 50303
SURETY COMPANY,
on bond Of (here insert name and address of Contractor)
Horizon Construction Company, Inc.
P 0 Box 690, Owasso, OK 74055
hereby approves of the final payment to the Contractor, and agrees that the final payment to the Contractor shall not relieve the
Surety Company of any of its obligations to {here insert name and address of Owner)
City of Owasso
P 0 Box 280
Owasso, OK 74055 s OWNER,
as set forth in the said Surety Company's bond,
IN WITNESS WHEREOF,
Jill
(Seal):
10th
day of March
Attorney -in -Fact
Note; This form is intended to be used as a companion document to the Contractor's Affidavit of Payment of Debts and Claims, Current Edition
R
a
fox 712 ® Des Moines, IA 503030712 ®`° °
I. Employers Mutual Casualty Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation
EM. CASCO Insuranco Company, an Iowa Corporation 6. EMC Property & Casualty Company, an Iowa Corporation
3. union Insurance C ®mpany of Providence, an Iowa Corporation 7. The Hamilton Mutual Insurance Company, an Ohio Corporation
<41 IllinioN EMCASC ®:insurance Copnpany, an Iowa Corporation
hereinafter refertedfo severally as '�°ampany" and oollectively as "Companies ", each does, by these presents, make, constitute and appainf.
R(OBBIE LOYD, DAVID VAUdHAN, MICHAEL E. COLE, ANN HOPKINS, JOHN K. DEER, JAMES R. RICHARDSON,
PAM DERICHSWEILER, VAUGHN R GRAHAM, STEPHEN M. POLEMAN, INDIVIDUALLY, TULSA, OKLAHOMA
its true and lawful attorney -in -fact, with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and other obligatory instruments of a
similar nature as follows
!N AN AM ®tJf TMOT E CM1DING FIVE MILLION DOLLARS
{ 5,060 06'. d0
Wand to bind each Go-* ny: t(iereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of:each such. Company and,nll: of
tho:aefs of said:atiorne pursuant totiie authority hereby given are hereby ratified and confirmed.
The authority hereby granted shall expire April 1, 2006 unless sooner revoked.
AUTHORITY ATTORNEY
..:..This Paver of Attorney Is +jade and executed pursuant to and by the authority of the following resolution of the Boards of Directors of. each of the Companies at a..
regularly scheduled hreetmg ci each cr .mpany duly called and held in 1999:
RESOLVED Thq: President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company, shall have power
aid authority t® (.1j appoitif' °attorneys -in -fact and authorize them to execute on behalf of each Company and attach the seal of the.; Company:.thereto, bonds :and '
undertakings, recognizances, co' ntracts of indemnity and other writings obligatory in the nature thereof, and (2) to remove any such attorney -in -fact at any time and revoke
the power and authority given to him. or her. Attomeys -in -fact shall have power and authority, subject to the terms and limitations of the power -of- attorney issued to them,
to execute andAeliver on behalf,of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and
other writings obligatory, in the nature thereof, and any such instrument executed by any such allomey -in -fact shall be fully and in all respects binding upon the Company.
Certification as to the validity, of any'`p®wer -of- attorney authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects
binding upon this Company .The facsimile or mechanically reproduced signature of such. officer;, whether made heretofore or hereafter; wherever appearing upon a
c rtifiad copy of any}�ower of= atipfaiey of the Company, shall be valid and binding upon the Company with the same force and affect a$ though manually afrtxed
Ifd I''NESS W EREOF£ the: 4m shies have caused these s nts to be signed for each by their officers as shown, and the Corporate seals to be 1lereio affixed this
eb uar'�eU
' day Qf Y
Seals
Bruce G. Kelley, Chairman
J ffre S. Birdsley
NS ° , ° + °��e `„ oo,C "'I Y Y Y
°�PSGOPPOR °Rq�� a �QP .�+„ Co °; oFA, : °`�?.... .., °; ss° of Companies 2, 3, 4, 5 & 6; resident Assistant Secretary
n : ` OPP 00?1 "' P Q ° �4' 1`OAP0R4 "; yr° of Company 1; Vice Chairman and
a cse:a - °.....,.kaa m s - 195 e CEO of Company 7
IOWA
01 At
OPP UR4r °o0.�0 4 ° °.`�pPon gf.Or a�4.. °PCOR4 G'a
w: SEAL z I Q SEAL SEAL
/OWP rnonxo�P °o 4101 0
:l
UT G
a �
ROTA KRUMINS
o� Commission Number 176255
O My Comm. Exp. Sept. 30, 2003
On this3rd day of February AD 2003 before me a
Notary Public in and for the State of Iowa, personally appeared Bruce G. Kelley and Jeffreys.
Birdsley, who, being by me duly sworn, did say that they are, and are known to me to be the
Chairman, President, Vice Chairman and CEO, and/or Assistant Secretary, respectively, of
each of The Companies above; that the seals affixed to this instrument are the seals of said
corporations; that said instrument was signed and sealed on behalf of each of the Companies
by authority of their respective Boards of Directors; and that the said Bruce G. Kelley and
Jeffrey S. Birdsley, as such officers, acknowledge the execution >of sald.instrument to.,be rile
voluntary act and deed of each of the Companies.
My Commission Expires September 30, 2003.
INAWW K�
Notary Public in and for the State of Iowa
I, David L. Hixenbaugh, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the
Companies, rdi t is w r of Atta iss ed th et on February 3, 2003
F �'tab�e �Sy�; t�avic��% u'N' AMC �ti ael�. �ole, Ann F�opkins, ®aug n ra am, ep en o amen, sines is ar son,
are behalf id . Pam Derichsweiler, John K. Deer
are True and correct and are still in full force and effect.
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this/_®___ day of _____Mares _ 20 0_3—.
Vice - President
151A
g! 11,11111 � ` 13�
CITY OF OWASSO f
FROM. ANA C. STAGG, P.E. 0-1
ENGINEERING PROJ14C4TS MANAGER
SUBJECT: BID AWARD
EAS,r 86TH STREET NORTH IMPROVEMENTS
(NORTH 12911H EAST AVE, NUE TO NORTH 145TH EAST AVENUE)
DATE: July 31, 2003
Included in the 1998 bond issue, the East 86th Street North Improvements (from North 129"' to
North 145'1' East Avenue) involves the widening of the street to five lanes, construction of new
sidewalk, curb and gutter, and signalization at the 8th Grade Center. Engineering design was
initiated in August 2002 by C. H. Guernsey & Company and finished in June 2003.
Advertisement for Bids was published in the Owasso Reporter on July 26, 2003.
Contract documents are structured with a base bid to complete all major construction work. T
Oternates are included for the removal of the Brentwood Sanitary Sewer Lift Station (Alternate
A) and the installation of an 18" sleeve for a sanitary sewer crossing (Alternate B). Alternate
a .
• e economical option, is included as a substitute for Alternate A to allow for the future
removal of the lift station by others if desired.
The Engineering Estimate prepared by C. H. Guernsey & Company in August 2003 is
$2,907,507.50 for the Base Bid. No costs were prepared for either Alternate.
Four bids were received on July 28, 2003 as summarized in the attached Bid Tabulation. The
apparent low base bid was submitted by Becco Contractors Inc. (Tulsa, Oklahoma) in the amount
of $2,357,065.20 (see Column 2). Additive alternates to eliminate the Brentwood Sanitary
Sewer Lift Station, either under this contract or by others, have been added to the project total
under Columns 5 and 6. Sufficient budget remains to include the elimination of the Lift Station
under this contract at an added cost of $115,000.00.
Becco Contractors has met all requirements of the bid process. Additionally, Becco is currently
constructing improvements at East 86"' Street North and North 145"' East Avenue, and although
not proceeding as originally scheduled, their work has been found to be acceptable.
Bid Award
East 86"' Street North Improvements
(North 129th East Avenue to North 145'1'East Avenue)
FUNDING SOURCE:
Sufficient funds remain in the 1998 Bond Issue for this project.
Staff recommends Council award a contract for construction of the East 86'h Street North
Improvements (fi-om North 129"' East Avenue to North 145'h East Avenue) including Alternate A
to Becco Construction, Inc., Tulsa, Oklahoma in the total amount of $ 2,472,065.20.
ATTACHMENTS:
1. Bid Tabulation Summary
EAST 86TH STREET NORTH IMPROVEMENTS
(NORTH 129TH EAST AVENUE TO NORTH 1145T' EAST AVENUE)
BID TABULATION SUMMARY
(2)
(3)
(4)
(6)
TOTAL BID
TOTAL BID
AMOUNT
AMOUNT
CONTRACTOR
BASE BID
ALTERNATE A
ALTERNATEE
ALTERNATE A
ALTERNATE B
BECCO Contractors
S 2,357,065 ®2
$ 115,000.00
$15,000.00
$ 2,472,065.20
$ 2,372,065.20
Sherwood Construction
$ 2,535,631.60
$ 1259000.00
$25,000.00
$2,660,631.60
$ 2,560,631.60
APAC
$ 2,585,574035
$ 111,800000
$ 189920.00
$2,697,374.335
$ 2,604,494.35
Horizon Construction Company
$ 2,925,915.45
$96,558.00
$22,572.00
$ 39022,4773.455
$ 2,560,631.60
TO- THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEYJRAY
CITY MANAGER
SUBJECT. SALES TAX ORDINANCE NO. 763
DATE. July 31, 2003
The report recommended several actions including the calling of an election for the
purpose of asking voter approval of changes in the current sales tax ordinance and the
removal of some restrictions/limitations (specifically the removal of the "sunset" clause
that establishes a termination date for the third penny and removal of the "future capital
fund" requirements). If the City is to conduct an election this year, October 14, 2003 is
one of the few eligible municipal election dates remaining. State statutes require the
notice of an election be given to the County Election Board at least sixty days prior to the
date of the election. Thus, if it is the intent of the Council to hold the recommended
election, notice must be given prior to August 13, 2003.
Proper election notice of the proposition being placed before the voters must include the
ordinance which voters will be asked to approve. That ordinance must be first adopted
by the City Council. Ordinance No. 763 contains language that includes an effective date
contingent upon approval of the voters. (See Section 6.)
This request is for City Council adoption of Ordinance No.763, 'The ordinance replaces
the existing third penny sales tax ordinances approved in 1983 and amended in 1988 and
1997. Section 4 of the new ordinance removes the stated termination date of October 31,
2007 for the third penny sales tax.
SALES TAX ORDINANCE NO, 763
July 319 2003
PAGE 2
Section 5 of the ordinance addresses the purpose of the revenues of the third penny sales
tax. Some restrictions continue and others are released. Existing restrictions that will
continue: proceeds of the third penny sales tax may only be used to finance or fund
capital projects and projects will be reviewed by the Capital Improvements Committee
with oversight by the Watchdog Committee. An additional restriction on the use of the
third penny sales tax requires that capital project priorities be established by City Council
Resolution,
The new ordinance releases the amount currently accumulated in the sales tax Capital
Future Fund and those funds become available to fund or finance capital projects. No
additional voter approval would be required to fund or finance future capital projects with
the third penny sales tax.
Other provisions of the ordinance refer to the Oklahoma Sales Tax Code and the
Oklahoma Tax Commission and remain substantially the same.
The staff recommends approval of Ordinance No. 763.
1. Proposed Ordinance No. 763
2. Capital Improvements Committee Report dated May 15, 2003
min
BE IT ORDAINED BY THE COUNCEL OF THE CITY OF OWASSO, OKLAHOMA AS
FOLLOWS:
Section 1. Citations and Codification. This Ordinance shall be known and may be cited as
the City of Owasso Sales Tax Ordinance of 2003, and the same shall be codified and incorporated
into the Code of Ordinances, City of Owasso, Oklahoma.
Section 2. Replace and Supersede Ordinance No. 326, as Amended. This Ordinance No.
763, subject to approval by a majority of the qualified electors of the City as set forth in Section 6
hereof, shall replace and supersede in all respects Ordinance No. 326 of the City dated April 19,
1983, as amended by Ordinance No. 326, Amended, dated May 5, 1983, as further amended by
Ordinance No. 395 of the City dated August 18, 1988, and as further amended by Ordinance No.
553 of the City dated August 11, 1997 (collectively, the "Prior Sales Tax Ordinance").
Section 3. Tax Imposed. There is hereby imposed an excise tax of one percent (1%) to be
levied upon the gross proceeds or gross receipts derived from all sales taxable under the Oklahoma
Sales Tax Code. The excise tax imposed pursuant to this Ordinance No. 763 represents a
continuation of the excise tax levied pursuant to the Prior Sales Tax Ordinance and does not
represent an increase in the percentage of excise tax over what is currently levied by the City.
Section 4. Removal Termination Date of Tax. The prior Sales Tax Ordinance has a stated
termination date of October 31, 2007. The excise tax levied by this Ordinance No. 763 has no
stated termination date.
Section 5. Purpose of Revenues. It is hereby declared to be the purpose of this Ordinance
to provide revenues to finance or fiend capital projects and related costs, to include debt service on
obligations issued to finance said capital projects; said projects to be reviewed by the Capital
Improvements Committee, approved by the City Council by resolution, with oversight given by the
Citizens' Watchdog Committee established by the City Council, and subject to competitive bidding
as required by law. Any amounts in the Capital Future Fund accumulated prior to the effective date
of this Ordinance shall be immediately released for the purposes set forth above.
Section 6. Effective Date. The provisions of this Ordinance shall become effective on and
after October 14, 2003, subject to approval by a majority of the qualified electors of the City voting
on the same in the manner prescribed by law.
Section 7. Subsisting State Permits. All valid and subsisting permits to do business issued
by the Oklahoma Tax Commission pursuant to the Oklahoma Sales Tax Code are, for the purposes
of this Ordinance, hereby ratified, confirmed and adopted in lieu of any requirement for an
additional city permit for the same purpose.
Section S. Payment of Tax. The tax herein levied shall be paid to the "fax Collector at the
time and in the manner and form prescribed for payment of the state sales tax under the State Tax
Law of the State of Oklahoma.
Section 9. This Tax Replaces Tax Currently L eviedg Administrative Procedures. The tax
levied hereby replaces and supersedes the tax levied pursuant to the Prior Sales Tax Ordinance, but
is in addition to any and all other excise taxes levied or assessed by the City; provided, however,
that those provisions of existing City sales tax ordinances relating to Definitions; Tax Collector
Defined; Classification of Taxpayers; Subsisting State Permits; Exemptions; Other Exempt
Transfers; Tax Due When -- Returns - ®Records; Tax Constitutes Debt; Vendor's Duty to Collect Tax;
Returns and Remittances - Discounts; Interest and Penalties -- Delinquency; Waiver of Interest and
Penalties; Erroneous Payments - -Claim for Refund; Fraudulent Returns; and Records Confidential
shall apply to the excise tax levied and assessed by this Ordinance. For purposes of this Ordinance,
references in existing City sales tax ordinances to specific provisions of the Oklahoma Statutes
shall be deemed to be references to said statutory provisions, as amended.
Section 10. Amendments. The people of the City of Owasso, Oklahoma, by their approval
of this Ordinance at the election hereinabove provided for, hereby authorize the City by Ordinance
duly enacted to make such administrative and technical changes or additions in the method and
manncr of administration and enforcing this Ordinance as may be necessary or proper for efficiency
and fairness or in order to make the same consistent with the Oklahoma Sales Tax Code, as
amended, except that the rate of the tax herein provided for shall not be changed without approval
of the qualified electors of the City as provided by law,
Section 1.1. Provisions Cumulative. The provisions hereof shall be cumulative and in
addition to any and all other taxing provisions of City Ordinances.
Section 13, Severability. The provisions of this Ordinance are severable, and if any part or
provision hereof shall be adjudged invalid by any court of competent jurisdiction, such adjudication
shall not affect or impair any of the remaining parts or provisions hereof
PASSED AND APPROVED this 5'h day of August, 2003.
CITY OF OWASSO, OKLAHOMA
0
(SEAL,)
Marsha Hensley, Deputy City Clerk
..� � � is •mac
Stephen P. Gray, City Attorney
s �
,ro. THE HONORABLE MAYOR AND COLTNCIL
CITY OF OWASSO
FROM. CAYITAL PAPROWMENTS COMMITTEE
SUBJECT. PRE, SENTATION AND RE COMMENDAUON OF THE CAPITAL
IMPROVEMENTS PLAIN
DATE: AprH 29, 2003
BACKGROUND:
Aw 1'jamg ljfjtuj��Z
Citizen Members
Staff Members
Staff Support
Gary Cochran, Vice Mayor
Sherry Bishop
Marcia Boutwell
Susan Kimball, Councilor
Robert Carr
Frank Enzbrenner
Lonny Fisher
John Groth
Rickey Hayes
Ray Haynes
Rodney Ray
Tom Kimball
Timothy Rooney
Tim Rich
Ana Stagg
Larry Siegrist
Eric Wiles
Craig Wallace
Dan Yancey
original List of 41 projects developed by the
Canital Improvements Committee
DOWNTOWN IMPROVEMENTS
27. Main Street utility relocation
28. Main Street lighting improvements
29. Main Street landscaping improvements
It was determined that the Capital Improvements Plan should include projects proposed to be fWaded
by sales tax that had a total value of approximately $51 million. The total cost estimate of the 17
projects totaled $50,850,000. Four more projects were added to the plan that were proposed to be
funded by sources other fl-mi sales tax.
Twenty-one projects were finally selected and prioritized. This list of capital projects will be evaluat
annually and periodically revised. The attachment to this memorandum lists each project proposed f
completion, the fimding source proposed for each project, the time frames given for completion
improvements, and the preliminary cost estiniate for each project.
NEWNFITU''M
TIME FRAME:
Much discussion was given to the time frames of completion for each of the selected 21 projects. It
quickly became apparent that not every project can physically be accomplished in one year. Also, it
would not be wise to construct all of the road improvements at the same time. The Capital
Improvements Plan itself has a time frame of ten years. With that 10-year figure as a base, the
committee categorized the projects into four different time frames: I to 3 years, 3 to 5 years, 5 to 7
years, and 7 to 10 years.
Four Tiers of Priorit for CmAtall 'm rovernents
7. 96th St. N., Garnett Road to Owasso Market
8. 86th St. N., Main St. to Mingo Road
9. Overlay projects on various existing streets
10. Main Street Redevelopment
11. Sports Park build-out
15. 76th St. N., Hwy. 169 to 129th E. Ave.
16. Additional police station
17. Recreational trail improvements
The committee reviewed various funding options and included several of them in the plan. While most
projects are planned to be funded by sales tax, other projects are proposed to be funded by stormwater
fees, utility fees, and grants.
To fund the projects proposed to be covered by sales tax, the committee considered three alternatives:
a Issuing a one-time debt in excess of $40 million
a Utilizing the pay-as-you-co method as permitted by the amount of cash flow
0 It7
a Applying a combination of incurring debt and using cash flow.
Each of the three methods features strengths and weaknesses. Issuing debt could benefit the city by
providing a sizeable amount of money immediately, but a significant amount of money would be used
to cover loan costs and interest. The cash flow method would ensure that all of the money goes
towards the projects and not financing costs, but it -would not be possible to do a large number of
projects very quickly.
1. Recommend an election to be called for October 2003 for the following purposes:
® Retain the Citizens Watchdog Committee
® Retain the Capital Improvements Committee with its current responsibilities to
review all capital projects
® Retain restriction on use of funds (for capital projects or debt only)
® Remove the date for the one cent to expire, thus making it permanent
® Remove the Future Capital Fund requirement
® Remove the requirement for voter approval of the issuance of revenue- backed
debt for projects approved by the City Council
® Require a Resolution of the City Council each time project priorities are changed
2. Issue debt to fund first tier projects of approxinmtely $12,000,000.
3. Annually reprioritize projects to ensure funded projects meet real needs.
4. Initiate a process to schedule future projects so as to max4nize use of sales tax cash flow to
constrict as many projects as possible without debt.
ATTACHNIENy.
I - Capital Improvements Program
2. Correspondence to Capital Improvements Committee dated 4/8/03
I Ili;; i 11P � I
4 Project Name Funding Source Time Frame . Estimated Cost
01 129th E.
04 Sports Park Enansion Sales Tax I — 3 years 2,0QUIDO
This project provides for the acquisition of acreage inimediately south of the sports park, With the purchase of this property, the
sports park wifl have access onto 106"' StreetNorth.
10,
"Jales I ax .3 — � years 2 nnn n(
Street North from Main Street to Mingo Road. The road is proposed to be vAdened to
# Project Name Funding Source Estimated Cost
09 Overlay, repair existing curb, gutter, and construct
sidewalks on existing streets Sales Tax 3 — 5 years 1,500,000
This project provides for the improvement of various existing streets. It is a continuation of a successiffil program that has resulted in
the recent enhancement of streets throughout the community that were exhibiting signs of dilapidation.
10 Main Street Redevelopment Sales Tax h 3 — 5 years 2,000,000
This project provides for the redevelopment of Main Street between 76ffi Street North and 86' Street North. Possible redevelopment
projects could include property acquisition, relocating utilities underground, installation of decorative street Lighting, and landscaping
enhancements.
I Sports Park Build-out Sales Tax 3 — 5 years 1'00U00
This project provides for the construction of additional recreational fiazilities at the Owasso Sports Park.
9 Project Name Funding Source Estinuited Cost
16 Additional Police Station Sales Tax 7 — 10 vLears ....1800 ,000
This project provides for the construction of a new police station.
17 Recreational Trail ILnprovements Sales Tax 7 — 10 years 1600.000
This project provides for the construction of the Elm Creek Trail, 10.8 miles of pedestrian/bicychng trail as designated by the Owasso
Master Plan and the Tulsa Metropolitan Trails Plan.
18 Stormwater Master Plan Stormwate., Fee 1 — 3 years 200,000
This project provides for the preparation of a stormwater master plan for Owasso. The plan will become the basis for regional
drainage improvements for the community to undertake over the next several years.
19 Water Master Plan Utility Fees I — 3 years 125.000
This project provides for the preparation of a water master plan for Owasso. The plan will guide the future growth of the
infrastructure of waterlines, storage tanks, and other facilities necessary for the storage and distribution of potable water throughout
the community.
20 —ffastewater Master Plan Utik Fees I — 3 years 200,000
This project provides for the preparation of a wastewater master plan for Owasso. The plan will guide the fature growth of the
infrastructure of sanitary sewer lines, lift stations, the water reclamation facility, and other facilities necessary for the transmission and
treatment of wastewater for the community.
21 Golf Course Bgnquet Facility: Seating for 300 Grant I — 3 vears 750,000
This project provides for the addition of a banquet facility to Bailey Ranch Golf Course.
2 1'' 11 111 111 11,11, Ipi
ii p 11111111r,''!IIII
TO: OWASSO CAYITAL IMPROVEMENTS COMMITTEE
FROM. RODNEY1RAY
CITY MANAGER
SUBJE CT. FUNDING OPTIONS
DATE. April 8, 200' )
Over the course of the past few months, the Capital Improvements Committee has worked to
develop priority projects and reach consensus on those projects. During that time, the staff has
worked with the committee and finance professionals to develop funding ideas and options for
those projects.
Generally, there are three broad options available to the City to flMd a comprehensive capital
improvement plan as envisioned by the committee. All of those options axe based on the use and
extension of a one-cent sales tax that is scheduled to expire in October of 2007. The three
options are:
��rsnmrg � ''Imiling inig
o- Utilizing a "pay-as-you-build" approach that focuses on using the sales tax revenues a,�
they are collected (approximately three million per year.)
0- Utilizing a combination of smaller debt issued on a regular, short-term basis and
funding some projects from cash flow; in other words, a combination of the first two
options.
FUNDING ISSUES:
SALES TAX ISSUES:
The staff has also reviewed other issues associated with funding these projects. In fact, a
comprehensive review of the basic approach used in past funding proposals was conducted. As
you may know, there are several restrictions associated with the "third penny" sales tax, Those
include:
These restrictions, though initially well conceived and needed, have not changed over the past
fifteen years and should be reviewed to determine if the need they addressed is still valid.
III, I tMJTrvW*-," M-11M
APRIL 8, 200-31
PAGE 3
Conceptually, the staff proposes the following general fi-amework for funding the projects
selected by the committee:
0- Recommend an election to be called for October 2003 for the following purposes:
0 Retain restriction on use of funds (for capital projects or debt only).
0- Issue debt to fund first tier projects of approximately $129000,0000
* Debt issued to local banks to reduce the cost of financing.
* Structure debt to allow for lowest total interest cost and best cash flow for project
construction (utilize a construction draw concept).
0- Initiate a process to schedule future projects so as to maximize use of sales tax cash
flow to construct as many projects as possible without debt.
TO: THE HONORABLE MAT3 P—AND-CJTY—CA0JJNCII,
CITY OF OWASSO
FROM- RODNEYJRAY
CITY MANAGER
SUBJECT, RE QUEST FOR CITY COUNCIL ADOPTION OF RESOLUTION
#2003-10, A RESOLUTION CALLING FOR AN ELECTION FOR
THE PURPOSE OF SUBMITTING TO THE VOTERS THE
QUESTION OF APPROVAL OR RE JECTION OF ORDINANCE
9763
DATE: July 31, 2003
Resolution 200310 (attached), if adopted, will notify the Tulsa County Election Board to
hold an election on October 14, 2003 for the purpose of approving or rejecting Ordinance
#763. Should the resolution be adopted by the City Council it will be transmitted to the
Election Board in order that the election may be called and ballots printed containing the
appropriate language for the "PROPOSITION".
2003
Page P of 2
The request is for City Council adoption of Resolution #2003-10 authorizing the holding
of an election for the purpose of submitting to the voters of the City of Owasso the
question of approval or rejection of Ordinance #763,
9 COMMEN A flO o
The staff recommends City Council approval of Resolution # #2003 -100
I. Proposed Resolution #2003 -10
NOW, THEREFORE-, BEITRE',SOLVED BY THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA:
SECTION 1. That the Mayor of the City be, and he is hereby authorized and directed to call
a special election to be held in said City on the 14 th day of October, 2003, for the purpose of
submitting to the registered, qualified voters thereof the following proposition:
PROPOSITION
FOR THE ABOVE PROPOSIT101M
NO - AGAINST THE ABOVE PROPOSITIOZ
SECTION 2. That such call for said election shall be by proclamation, signed by the Mayor
of the City and attested by the Deputy City Clerk, setting forth the proposition to be voted upon and
the hours of opening and closing of the polls. That the ballots shall set forth the proposition to be
voted upon substantially as set out in Section I hereof, and that the returns of said election shall be
made to and canvassed by the Tulsa County Election Board.
PASSED AND APPROVED this 5"' day of August, 2003.
ATTEST:
M
Name: Marsha Hensley
Title. Deputy City Clerk
NMI
0
Name: Stephen P. Gray
Title: City Attorney
By:
Name: Gary Cochran
Title: Mayor