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HomeMy WebLinkAbout2003.05.20_City Council Agendaus.. TYPE OF MEETING: Regular DATE: May 20, 2003 ,TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p.m. on Friday, May 169 2003. Marcia outwell, City Jerk 1. Call to Order Mayor Cochran 2. Invocation Pastor Kyle Meador New Heights Church ob-11W 4. Roll Call 5. Reading of Mayor's Proclamation. Mayor Cochran Attachment #5 The Mayor will read and present a proclamation to the Owasso/Collinsville Relay for Life Committee, naming Friday, May 30, 2003 as Relay for Life day in the City of Owasso. Owasso City Council May 20, 2003 Page 2 6. Recognition of Employee of the Month. Mr. Ray The City Manager will recognize and make a presentation to the Employee of the Month. 7. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable.) A. Approval of Minutes of the May 6, 2003 Regular Meeting and May 13, 2003 Special Meeting. Attachment #7-A B. Approval of Claims. Attachment #7-13 C. Action Relating to Ordinance #729 Amended, an Ordinance Correcting the Legal Description in Ordinance #729. Attachment #7-C Staff recommends approval of Ordinance #729 Amended, correcting the legal description in Ordinance #729. D. Action Relating to Ordinance #762, an Ordinance Providing for the Rezoning of 11.33 Acres, More or Less, Generally Located on the West Side of North Garnett Road, Approximately 2640 Feet North of East 116th Street North. Attachment #7-D Staff recommends Council approval of Ordinance #752, and has listed this item in the consent section of the agenda based on Council action on April 15, 2003 to approve the zoning and authorize an ordinance. Owasso City Council May 20, 2003 Page 3 E. Action Relating to Ordinance #753, an Ordinance providing for the Rezoning of .32 Acres, More or Less, Located at the Southwest Corner of South Birch Street and East Third Avenue (304 S. Birch St.). Attachment #74E Staff recommends Council approval of Ordinance #753, and has listed this item in the consent section of the agenda based on Council action on April 15, 2003 to approve the zoning and authorize an ordinance, F', Action Relating to the Extension of a Contract for police Department Uniform Cleaning Services. Attachment #7 ®p The staff recommends Council approval of a one year extension of a contract with gale Cleaners for uniform cleaning for the period July 1, 2003 through June 30, 2004. O. Action Relating to a Bequest for the City Council to Authorize the Notice, Equalization and Levy of Assessments Against properties in Tulsa County Sewer Improvement District #6. Attachment #7 -G The staff recommends that the Council authorize notice, equalization and levy of assessments against properties within the District (pleasant View Estates) sufficient to pay the interest and principal amounts due on the outstanding indebtedness represented by the District Bonds. 8. Request to Address the City Council. Mr. Clayton McMartin Attachment #8 Staff has received a request from Mr. McMartin to address the Council relating to drainage issues. Owasso City Council May 20, 2003 Page 4 9, Consideration and Appropriate Action Relating to a bequest for Council Acceptance of a Donation from Wal-Mart foundation, and the Approval of a Supplemental Appropriation. Mr. Rooney Attachment #9 The staff will recognize Mr. Marty Cooper, Manager of the Owasso al -Mart, and will recommend City Council acceptance of the donation from the Wal -Mart foundation in the amount of $1500, and request approval of a supplemental appropriation increasing revenues by $1500 in the General fund and increasing expenditures in the Police Department and fire Department by $750 each. The staff will recommend City Council approval of Ordinance #754. 11. Consideration and Appropriate Action Relating to Resolution #2003 -07, a Resolution of the City Council Adopting a Stormwater System Service Charge. Mr. Rooney See Attachment #10 The staff will recommend City Council approval of Resolution #200307. Owasso City Council May 20, 2003 Page 5 11 Consideration and Appropriate Action Relating to City Council Approval of an Agreement Between the City of Owasso and the YMCA of Greater Tulsa, Providing for the Lease of City-Owned Recreational Facilities Located at Rayola Park to the YMCA. Mr. It Attachment #12 The staff will recommend approval of a lease agreement between the City of Owasso and the YMCA of Greater Tulsa for the Rayola Recreation Center, outdoor swimming pool and appurtenant facilities listed in the agreement, for a term of ten years ending on May 31, 2013; and authorization for the Mayor to execute the document. 13. Consideration and Appropriate Action Relating to the Award of a Contract for Rayola Park Drainage Channel Improvements Mr. Warren Attachment # 13 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Carter Excavating, Inc, Sand Springs, OK, in the amount of $36,906 for the Rayola Park Drainage Channel Improvements, consistent with bid specifications, and authorization for the mayor to execute the contract. 14. Consideration and Appropriate Action Relating to the Award of a Contract for FY 2002- 2003 Street Repairs. Ms. Stagg Attachment #14 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Magnum Construction, Inc., Broken Arrow, OK in the amount of $85,100 for the FY 2002-2003 Street Repairs, consistent with bid specifications, and authorization for the mayor to execute the contract. Owasso City Council May 20, 2003 Page 6 15. Consideration and Appropriate Action Relating to the .Award of a Contract for a Pre -Cast Modular Fence System at Fairview Cemetery. Ms. Stagg Attachment #15 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Pemier Crete products, L,L,C, Dallas, Tx, in the amount of $65,700 for the construction of a Sias -foot high concrete fencing system along the cemetery's east and north property lines, and authorization for the mayor to execute the contract. 16. Consideration and Appropriate Action Relating to a Request for Approval of an lnterlocal Agreement for Jail Services, Such Agreement Between the City of Owasso and the City of Collinsville. Chief Yancey Attachment #16 The staff will recommend City Council approval of an interlocal agreement between the City of Owasso and City of Collinsville for jail services, at a cost to Collinsville of $27.00 per day per prisoner, and authorization for the Mayor to execute the document. 17. Consideration and Appropriate Action Relating to a Request for Approval of Fees Charged for Providing Police Records. Chief Yancey Attachment # 17 The staff will recommend City Council approval of the proposed fees listed on the fee schedule in the attached memorandum. Owasso City Council May 20, 2003 Page 7 18. Consideration and Appropriate Action Relating to a Contract for Administrative Services Between the City of Owasso and INCOG, Mr. Wiles Attachment #18 Staff will recommend Council approval of a contract between the City of Owasso and INCOG in an amount not to exceed $4000, providing for the administration of 10629 CDBG 02 Small Cities Grant, 20. Consideration and Appropriate Action Relating to OZ-03-05, a Request to Rezone Property Located on the South Side of East 86th Street North, Approximately %Z Mile East of North 129th East Avenue, from OL (Office Light) to CS (Commercial Shopping Center), Containing 5.25 Acres More or Less. Mr, Wiles Attachment 920 The Owasso Planning Commission has held a hearing on this request and recommends Council approval of the requested zoning. The staff concurs with the recommendation. Owasso City Council May 20, 2003 Page 8 The Owasso Planning Commission has held a hearing on this request and recommends Council approval of the requested zoning. The staff concurs with the recommendation. The Owasso Planning Commission has held a hearing on this request and recommends Council approval of the requested zoning. The staff concurs with the recommendation. 23. Consideration and Appropriate Action Relating to a Request for Council Approval of a Final Plat for The Home Depot, an Addition to the City of Owasso, Tulsa County, State of Oklahoma. Mr. Wiles Attachment #23 The Owasso Planning Commission has conducted a hearing on this request and recommends Council approval of the final plat for The Home Depot, a 12.61 acre, one lot commercial subdivision, located on the west side of North 1291h East Avenue, south of East 96t" Street North. The staff concurs with the recommendation. Owasso City Council May 20, 2003 Page 9 24. Consideration and Appropriate Action Relating to a Request for Council Approval of a. Final flat for Country Estates Vl, an Addition to the City of Owasso, Tulsa County, State of Oklahoma. Mr. Wiles Attachment #24 The Owasso Planning Commission has conducted a hearing on this request and recommends Council approval of the final plat for Country Estates VI, an 11.5 acre subdivision containing 37 residential lots, located on the west side of Forth Garnett Load, approximately one -half mile north of East 116'h Street North, The staff concurs with the recommendation. 25. Consideration and Appropriate Action Relating to a bequest for the Purchase of radios and .Associated Equipment for Expansion of the City's Two -Way Communication System. Mr. White .Attachment #25 The staff will recommend City Council authorization for the sole source purchase of necessary radios and associated equipment in an amount not to exceed $100,000 from the following vendors: Motorola, Total Radio of Tulsa, and Hutton Communications. 26. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase of Gasoline and Diesel Fuel and Related Services for City Vehicles. Mr. White Attachment #26 The staff will recommend Council approval of a contract with Fuelman of Oklahoma to provide gasoline and diesel fuel and related services through June 30, 2004, with a provision for renewal for successive one -year terms for a period of up to three years, at a bid margin of 8.5C per gallon over the Oil Price Index Service, and that the Mayor be authorized to execute the contract. Owasso City Council May 20, 2003 Page 10 27. Consideration and Appropriate Action Relating to a Request for Council Approval of the Capital Improvements Committee Report. Mr. Wiles Attachment #27 The staff will recommend City Council approval of the report as approved and recommended by the Capital Improvements Committee. 28. Report from City Manager. 29. Report from City Attorney. 30. Report from City Councilors. 31. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 32. Adjournment CITY OF OIArASSO, OKLAHOMA WHEREAS, Relay For Life is the nationwide signature activity for the American Cancer Society; and, WHEREAS, the annual Relay For Life is a 12-hour event that offers people an opportunity to participate in the fight against cancer; and, WHEREAS, the Relay For Life is a unique and effective means of enhancing community good will, while raising funds for the American Cancer Society's programs of research, education, advocacy and service; and, WHEREAS, the theme of the 2003 Owasso - Collinsville Relay For Life is honoring cancer survivors and remembering those who have lost their courageous battle with cancer, and, WHEREAS, the Owasso - Collinsville Relay For Life raises money to fight cancer, greatly increases community awareness of cancer, and stimulates a real sense of relationship and camaraderie among the participants, NOW, THEREFORE, , I, Gary Cochran, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Friday, May 30, 2003 as in the city of Owasso, Oklahoma, and encourage all citizens to support the American Cancer Society in its fight against cancer. Iii WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 20' day of May, 2003. Gary Cochran, Mayor OWASSO CITY COUNCIL MINUTES OF RE GULAR MEETING Tuesday, May 6, 2003 The Owasso City Council met in regular session jointly with the Owasso Public Works Authority and the Owasso Public Golf Authority on Tuesday, May 6, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 2, 2001 ITEM 1: CALL TO ORDER Mayor Helm called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION Father Richard Bradley of St. Henry's Catholic Church offered the invocation. ITEM 3: FLAG SALUTE Assistant City Manager Tim Rooney led in the flag salute, STAFF Timothy Rooney, Assistant City Manager Stephen P. Gray, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. 1119101 A. Approval of Minutes of the April 15, 2003 Regular Meeting. B. Approval of Claims. C. Action Relating to Acceptance of the 'Streets and Storm' Drainage Systems Constructed to Serve Sawgrass Park at Bailey Ranch, an Addition to the City of Owasso, Tulsa County, Oklahoma. �S1 Owasso City Council May 6, 2003 D. Action Relating to Acceptance of the Streets and Storm Drainage Systems Constructed to Serve Preston Lakes 11, an Addition to the City of Owasso, Rogers County, Oklahoma. AYE: Cataudella, Cochran, Kimball Thoendel, Helm NAY: None Motion carried 5-0. ITEM 6: REQUEST APPROVAL OF THE OPWA CONSENT AGENDA. AYE: Cochran, Thoendel, Cataudella, Kimball, Helm NAY: None The OPGA consent agenda included minutes of the April 15, 2003 Regular Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPGA Fund $55,336.47; (2) Payroll $21,984.59. Ms. Kimall moved, seconded by Chairman Helm, to approve OPGA consent agenda. -2- Owasso City Council AYE: Kimball, Helm, Thoendel, Cataudella, Cochran NAY: None Motion carried 5 -0. ITEM 8: OATH OF OFFICE ADMINISTERED COUNCILORS. May 6, 2003 THE WARD i AND WARD 2 City Clerk Marcia Boutwell administered the oath of office to Councilor Thoendel and Councilor Cataudella, ITEM 9: ELECTION OF MAYORJOPWA CHAIR/OPGA CHAIR. Mayor Helm called for nominations for Mayor /OPWA Chair /OPGA Chair. Ms. Kimball nominated Mr. Cochran for Mayor and Chair of the OPWA and OPGA, seconded by Mr. Cataudella AYE: Kimball, Cataudella, Thoendel, Helm, Cochran NAY: None Motion carried 5 ®0 and Mr. Cochran was elected Mayor /OPWA Chair /OPGA Chair. Mayor Cochran called for nominations for Vice Mayor /OPWA Vice Chair /OPGA Mice Chair. Mr. Cataudella nominated Ms. Kimball for Vice Mayor and Nice Chair of the OPWA and OPGA, seconded by Mr. Thoendel. AYE: Cataudella, Thoendel, Helm, Cochran, Kimball NAY: None Motion carried 5-0 and Ms. Kimball was elected Vice Mayor /OPWA Vice Chair /OPGA Vice Chair. Mayor Cochran announced that a reception honoring retiring councilor Armstrong, newly- seated councilors Thoendel and Cataudella, and the newly- elected Mayor and Vice Mayor would be held immediately following the Council meeting. Mr. Rooney introduced BOLDNESS as the character trait for the month of May. -3- Owasso City Council May 6, 2003 Mr. Gray introduced Daniyar Koshenov, an attorney from Kazakhstan, who is in the United States through a State Department exchange program. ITEM 13: REPORT FROM CITY COUNCILORS. No report, ITEM 14: NEW BUSINESS. ITEM 15: RECESS TO COMMUNITY CENTER RECREATION ROOM FOR RE, CEPTION. This item was removed from the agenda. ITEM 16: ADJOURNMENT Mr. Helm moved, seconded by Mr. Thoendel to adjourn. AYE: Helm, Thoendel, Cataudella, Kimball, Cochran NAY: None Motion carried 5-0 and the meeting was adjourned at 6:45 p.m. Marcia Boutwell, City Clerk -4- OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING 'Tuesday, May 13, 2003 The Owasso City Council met in a special meeting on Tuesday, May 13, 2003 in the Main Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 9, 2003, and Addendum to Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 9:00 a.m. on Monday, May 12, 2003. ITEM 1: CALL 'TO ORDER. Mayor Cochran called the meeting to order at 6:00 p.m. Gary Cochran, Mayor — 13/3 Susan Kimball, Vice Mayor -- 16/0 Michael Helm, Councilor — 16/0 (in at 6:10, out at 7:25) Craig Thoendel, Councilor — 16/0 Steve Cataudella, Councilor — 6/0 STAFF Rodney J Ray, City Manager Timothy Rooney, Assistant City Manager Marcia Boutwell, City Clerk A quorum was declared present. ITEM 2: CONSIDERATION AND APPROPRIATE ACTION RELATING • A REQUEST FOR APPROVAL OF THE CLAIMS LIST. Mr. Ray said that the city would be closing on the purchase of the Central Baptist Church building on May 15, 2003 and, although the City Council authorized the purchase, authorization had not be made for payment. Payment must be made at the time of closing, therefore it was necessary for the Council to take action to approve the payment. Ms. Kimball moved, seconded by Mr. Cataudella, to approve payment in the amount of $650,000 to Central Baptist Church for the purchase of the Central Baptist Church building. AYE: Kimball, Cataudella, Thoendel, Cochran NAY: None Motion carried 4-0. Owasso City Council May 139 2003 A. Stormwater Management B. Street Repair Bid C. Cemetery Fence Bid D. Other Items 11992TIME11011191NIq 112, :11 IN, I A. Uniform Cleaning Contract Extension B. Records Fees INS! N#] t4ZjWA1VV J6 ,LfjH[M1j5jWQ0j %*a NLJ 11 lkl4kyj [a 26V VV no Mr. White discussed expansion of the City's two-way communication system. Funds have been budgeted to purchase additional radio equipment to accommodate all city departments, providing 800-megahertz capability. Also discussed was the fleet fuel management services contract. Mr. White and Ms. Boutwell were able to negotiate a contract with Fuelman of Oklahoma, the city's current provider, at a rate below that of the state bid, even though Fuelman has the state contract. This will allow the city to purchase fuel at the same rate that has been paid for the last four years. Both of these items will be placed on the May 201h City Council agenda for action. N Owasso City Council May 13, 2003 ITEM 6: DISCUSSION RELATING TO PLANNING ITEMS. Mr. Wiles briefly discussed the items that appeared on the Planning Commission agenda at their meeting on May 12th. All items, with the exception of one, were approved by the Planning Commission. One lot split was tabled to the June meeting. The rezonings, final plats, and INCOG agreement will be placed on the May 201h City Council agenda for action. ITEM 7e DISCUSSION RELATING TO DRAINAGE CHANNEL BID. Mr. Warren said that five bids were received to provide improvements to the Rayola Paris drainage channel. Because the bids were lower than expected, in addition to the base bid, an alternate is being recommended that will allow for a sodded bottom of the draina echanneland seeding /mulching of all sloped areas. This item will be placed on the May 20t City Council agenda for action. No report. A. Interlocal Jail Agreement with Collinsville B. Review of Budget Issues C. CIP Report D. Other Items E. Council/Manager Issues Item A was discussed under the Police Department items. Mr. Ray gave a brief review of the status of the budget preparation. The budget must be presented to the Council, a public hearing held, and the budget adopted at least seven days prior to the end of June. The Capital Improvements Committee report was also discussed. This item will be placed on the May 20th City Council agenda for action. Mr. Ray discussed the other listed items with the Council. 93 Owasso City Council ITEM 10: ADJOURNMENT. May 13, 2003 Mr. Cataudella moved, seconded by Ms. Kimball, to adjourn. Motion carried 4 -0, and the meeting was adjourned at 10:30 p.m. Marcia I3outwell, City Clerk Gary Cochran, Mayor CITY DFOWAGSO CLAIMS TO BE PAID 05/20/03 VENDOR DESCRIPTION AMO8NT. TREASURER PETTY CASH DEPOSIT REFUND 40.00 TREASURER PETTY CASH DEPOSIT REFUND 50.00 REFUND TOTAL -------- MATT BAILEY BAILIFF DUTIES 120.00 TREASURER PETTY CASH MILEAGE-STEVENS 113.25 OK MUNICIPAL LEAGUE CONFERENCE-STEVENO&ACKS0N 190.00 MUNICIPAL, COURT DEPT TOTAL -------- BAILEY RANCH GOLF CLUB CAPS 97,50 ART|NBLOOM ARRANGEMENTS-8TAK8PER/K8CELRATH 70.60 TREASURER PETTY CASH CITY MGR EXPENSES 102.50 OFFICE DEPOT OFFICE SUPPLIES 84.96 OFFICE DEPOT OFFICE SUPPLIES 37.50 FUELMAN FUEL 77.10 SAV-ON PRINTING PRINTING 08.00 RE/\GOR8 FILM PROCESSING 2.30 8AV-ON PR|NT|NG BUDGET 479.85 TREASURER PETTY CASH MILEAGE-BOUTVVELL 2340 TREASURER PETTY CASH COUNCIL MEETING 4779 TREASURER PETTY CASH STAFF TRAINING 45.80 REABDR8 MEETING EXPENSES 18.13 HOBBY LOBBY PHOTO FRAMING 77.45 MANAGERIAL DEPT TOTAL -------- 1'_-_._ OFFICE DEPOT OFFICE SUPPLIES 37.99 TREASURER PETTY CASH MILEAGE-COLLINS 33.88 TREASURER PETTY CASH MILEAGE-JACKSON 144.51 FINANCE DEPT TOTAL -------- EXECUTIVE COFFEE SERVICES SUPPLIES 47.80 ADMIRAL EXPRESS INC COPY PAPER 150�94 OFFICE DEPOT OFFICE SUPPLIES 85.40 C|NTA8CORPORAT|ON MAT SERVICES 26.00 C|NTA8CDRPORAT|DN MAT SERVICES 26.00 GAV'0NPR|NT|NG PRINTING 76.00 A-Z RUBBER STAMPS COUNCIL NAME BADGES 37.50 OFFICE DEPOT OFFICE SUPPLIES 129.87 BEACHLERENTERPR|SES KEYS TO THE CITY 60.00 STEPHEN P GRAY, PC ATTORNEY ATLAW LEGAL SERVICES 1.407.10 ST FRANCIS EAP EMPLOYEE ASST PROGRAM 528.00 AMERICAN WASTE CONTROL INC REFUSE SERVICE 114.00 AEP/pGO 04/03 USE 1.648.29 OKLAHOMA NATURAL GAS 04/03 USE 351.74 WORLD PUBLISHING COMPANY EMPLOYMENT ADS 108.20 SOUTHWESTERN BELL 04/03PLEXAR 283.25 RESERVE ACCOUNT ' POSTAGE 2.000.00 VVORKK4EO OCCUPATIONAL HEALTH PRE-EMPLOYMENT TESTING 3000 VVORKK8ED OCCUPATIONAL HEALTH PRE-EMPLOYMENT TESTING 30.00 A N Z SIGNS BANNERS 675.00 VENDOR DESCRIPTION AMOUNT. INTEGRITY FOCUS CON8ULTANT/TRA|N|NGFEEO 1.125.00 TREASURER PETTY CASH LICENSE TAG 11.00 JPHO8ANINSURANCE NOTARY BONDS 35.00 TREASURER PETTY CASH NOTARY RENEWAL 30.00 KEN HDLEMANDBAHOLEMANMASONRY TORT CLAIM 3.100.00 LAVERNARHO8K|NS TORT CLAIM 269.80 DAVID {JBEA8LEY TORT CLAIM 302.17 MR&/ORMRS RDVVLANDBR0VVN TORT CLAIM 21.88 OFFICE DEPOT OFFICE SUPPLIES 340.79 FREDERICK, S0MK8ERS&VVE8TERN 0GNAGE 1.125.00 SANDERS NURSERY CENTER INC L4ND8CAP|NG 2.137.90 CIRCLE K3COMPANY YARD DIRT 425.00 LOCKE SUPPLY PLUMBING SUPPLIES 164.54 JET TRUCKING YARD DIRT 400.00 MURPHY SANITARY SUPPLY PAPER8UPPL|EG/D|GPEN8ERG 276.80 LOVVE8COK8PAN|E8 RESTROOM8UPPL|ES 334.08 EVV|NGTULGA IRRIGATION SUPPLIES 364.60 BROWN FARMS SOD SOD 440.00 GENERAL GOVERNMENT DEPT TOTAL 10,877.47 OFFICE DEPOT OFFICE SUPPLIES 92.25 TREASURER PETTY CASH PLAT COPIES 20.00 CITY GARAGE CITY OFOVVAS8O VEH|CLEMA|NT 3187 FUELK8AN FUEL 104.31 BURRKANNAOY MILEAGE-APRIL 47.52 BURR KANNADY INSPECTION SERVICES-APRIL 430.00 TULSA COUNTY MIS DIAL UPSERVICE/APRIL 40.00 AT&T WIRELESS PHONEUSE4N|LE0 30.19 SUSAN CANNON TRAVEL EXPENSE REIMBURSEMENT 500.00 TREASURER PETTY CASH MILEAGE-WILES 20.52 CONSTRUCTION INDUSTRIES BOARD LICENSES-DEMPSTER 85.00 CONSTRUCTION INDUSTRIES BOARD L|CENOERENEVVAL-MCCORD 35.00 _____ CC}K8K08N|TYDGVELOPK8ENTDEPT TOTAL 1.470G6 R|DGVVAY8 OFFICE SUPPLIES 140.80 CITY GARAGE CITY DFOVVASGD VEH|CLEK4A|NT 93.67 FUELK8AN FUEL 11720 NATIONAL POWER WASH VEHICLE WASHING 15.00 DLT8OLUT|ON8 TECH SUPPORT 208.00 ENGINEERING DEPT TOTAL 540J3 TREASURER PETTY CASH REFERENCE BOOKS 106,73 |NF|NETE TECHNOLOGY SOLUTIONS TECHNICAL SUPPORT 150.00 AT&T WIRELESS PHONEU8E4N|LLGON 28.19 CDVV GOVERNMENT INC MONITOR 308.07 DELL MARKETING COMPUTER 1,192.00 INFORMATION SYSTEMS DEPT TOTAL 1.785.80 ADMIRAL EXPRESS INC COPY PAPER 28.99 IKON OFFICE SOLUTIONS COP|ERMA|NT 587.06 VVAL-MART CO@MUN|TY K8A|NT8UPPL|EG 21L50 UN|F|R8TCORPORAT|DN UNIFORM RENTAL 15�74 CITY GARAGE CITY OFOVVA8GO VEH|CLEMA|NT 44078 VENDOR DESCRIPTION AMOUNT FUELMAN FUEL 409.94 REDLEE|NC JANITORIAL SERVICES 1.317.71 EQUIPMENT ONE INC EQUIPMENT RENTAL 188.80 ACCURATE FIRE EQUIPMENT INC FIRE EXTINGUISHER SERVICE 42.00 RED BUD AIR FILTER AIR FILTER SERVICE 0335 OKLAHOMA LIGHTING DISTRIBUTORS LIGHT BULBS 65.14 DEPARTMENT OFCORRECTIONS LABOR 77.00 AT&T WIRELESS PHONE USE-WHITE 51A1 US CELLULAR CELL PHONE USE 28.28 SOUTHWESTERN BELL 0403PLE)0\R 221.00 GRANT MANUFACTURING VEHICLE LIFT 2180�75 SUPPORT SERVICES DEPT TOTAL ---�-���� -,.__.' AEFYP8D 04/03 USE 15.15 BAILEY EQUIPMENT REPA|R/MA|NTSERV|CES 51.82 CEMETERY DEPT TOTAL -------- SOUTHWESTERN BELL TELEPHONE CABLE RELOCATION 87734 CAPITAL PROJECTS DEPT TOTAL -------- 01-F|CEOEPC)T OFFICE SUPPLIES 5353 OFFICE DEPOT OFFICE SUPPLIES 30.74 ONYX CORPORATION TONER CARTRIDGES 54.95 OFFICE DEPOT OFFICE SUPPLIES 210.81 VVAL-MART COMMUN|TY SUPPLIES 10.97 FOREMOST PROMOTIONS FOIL BADGES 0501 SOUTHERN AGRICULTURE K-9 SUPPLIES 84,20 VVAL-MART CUMK4UN|TY TAPES/FIRST AID SUPPLIES 82.43 PATROL TECHNOLOGY UNIFORM GEAR 185.15 CITY GARAGE CITY OFDVVASSD VEH|CLEMA|NT 2.47833 FUELK8AN FUEL 2.703.75 HOWARD STAMPER RETAINER 150.00 CITY GARAGE CITY OFOVVAG8U VEH|CLEK4A|NT 47.20 TIM VVF|CKL|N.PHD PSYCHOLOGICAL TESTING 50.00 AEP/P8O 04/03 USE 1.270.19 OKLAHOMA NATURAL GAS 04/03 USE 208.73 YALE CLEANERS UNIFORM CLEANING 1.814.75 AT&T WIRELESS PHONE U8E'YANCEY 69.18 SOUTHWESTERN BELL 04/03PLEXAR 30.08 TREASURER PETTY CASH PER D|EK8'DEARk8OND 84.00 POLICE DEPT TOTAL --------- -'-.--- VVALMARTCOK8MUN|TY SUPPLIES 88.74 VVAL,MARTCOK1MUN/TY PRISONER MEALS 231.69 DEPT OF PUBLIC SAFETY OLET8RENTAL 350.00 POLICE COMMUNICATIONS DEPT TOTAL ---- FARM PLAN SHELTER SUPPLIES 34.88 THOK8P8ON'8 GENERAL STORE SHELTER SUPPLIES 215.78 STRATHEVETER|NARY SHELTER SUPPLIES 89.75 FUELMAN FUEL 50.34 CITY OFTULSA EUTHANASIA SERVICES 88.00 GTRATHEVETER|NARY VET SERVICES 15.00 VENDOR DESCRIPTION AMOUNT ADMIRAL EXPRESS INC COPY PAPER 41.88 OFFICE DEPOT OFFICE SUPPLIES 89.98 OKLAHOMA POLICE SUPPLY UNIFORM GEAR 960.60 PUBLISHING RESOURCES, INC FD LOGO 0NJACKETS 135.00 FRICTION PRODUCTS REPA|R/MA|NT 85.00 CITY GARAGE CITY DFOVVAS8O VEH|CLEMA|NT 414.81 CLASSIC CHEVROLET ARM REST 87.28 FUELN1AN FUEL 1.044.07 AEP/P8O 04/03 USE 527.06 OKLAHOMA NATURAL GAS 04/03 USE 255.88 OVVAGGO COPIER SERVICE PRINTER REPAIR 355.00 BAILEY EQUIPMENT MIST BLOWER REPAIR PARTS 45.58 BW1| SYSTEMS DFTULSA CDP|ERK8A|NT7GUPPL|ES 202.96 BEST WESTERN LODGING-MCN|CHOL 110.00 [)K FIRE CHIEFS ASSOCIATION CONFERENCE-FISHER 45.00 FIRE DEPT TOTAL T3-30.19 AEP/PSO 04/03 USE 03.91 SOUTHWESTERN BELL 04/03PLEXAR 19U9 EMERGENCY PREPAREDNESS DEPT TOTAL 83.10 FARM PLAN REPA|R/&1A|NT8UPPL|E8 18.00 RAINBOW CONCRETE CO CONCRETE 378.50 RAINBOW CONCRETE CO CONCRETE 202.25 A&A MATERIALS CO. ASPHALT 34.32 TREASURER PETTY CASH VEHICLE WASH 5.00 UN|F|R8TC0RPDRAT|0N UNIFORM RENTALS 41.82 GEORGE & GEORGE SAFETY PROTECTIVE CLOTH |NG/GUPPL|ES 42.89 GEORGE & GEORGE SAFETY PROTECTIVE CLOTH |NG/SUPPL|ES 78.25 UN|F|R8TCDRPDRAT|ON UNIFORM RENTALS 41.82 TULSA COUNTY BOCC SIGNS/HARDWARE 129.44 CITY GARAGE CITY OFOVVAS0O VEH|CLEMA|NT 584.78 FUELMAN FUEL 553.53 J.B. ST|GALL MAIN ST MOWING 95.00 AEP/PSD 04/03 USE 514.39 AEP/P8O STREET LIGHTING 3.675,38 ALL WHEEL DRIVE SNOW PLOW REPAIR 282.08 NATIONAL POWER WASH VEHICLE WASHING 25.00 US CELLULAR CELL PHONE USE 31.44 SOUTHWESTERN BELL 04/03PLEXAR 23]8 STREETS DEPT TOTAL d'70855 LOVVE8COMPAN|ES K8A|NT8UPPL|ES 4.56 MURPHY SUPPLY SUPPLIES 11090 RAINBOW CONCRETE CO CONCRETE 505.00 BAILEY EQUIPMENT SUPPLIES 5.99 CITY GARAGE CITY OFOVVAG8O VEH|CLEMA|NT 350.12 VENDOR DESCRIPTION AMOUNT 'TREASURER PETTY CASH FUEL 18.03 FUELMAN FUEL 218.51 JDLYNDAMYER8 ELM CREEK RE8JRODMCLEANING 225.00 BRIAN J TOWERS TNT LAWN CARE PARKM0VV|N6G 495,00 LELANDBARTELDBACL|P-N-SN|P PARKMDVV|NGS 1.200.00 AEFYPgD 04/03 USE 984�20 SOUTHWESTERN BELL 0403PLEXAR 72.09 PARKS DEPT TOTAL -------- ,.-,.-- VYAL-MARTCDMMUN|TY SULLIVAN RECEPTION 50.53 FUELMAN FUEL 31.19 AT&T WIRELESS CELL PHONE USE-SR VAN 10.30 LOVVESCOMPAN|E8 K8A|NT SUPPLIES/CHAIN SAW 238.75 ACCURATE FIRE EQUIPMENT INC FIRE EXTSERVICE 79.00 AEP/PG0 04/03 USE 537.47 OKLAHOMA NATURAL GAS 04/03 USE 216.52 SOUTHWESTERN BELL 04/03PLEXAR 199.17 MURPHY SUPPLY UTILITY CARTS 385.00 COMMUNITY CENTER DEPT TOTAL 1'758.53 OFFICE DEPOT OFFICE SUPPLIES 59.14 TREASURER PETTY CASH MEETING EXPENSE 4.86 CITY GARAGE CITY OFOVVASS0 VEH|CLEMA|NT 310.36 FUELK8AN FUEL 20.39 SAV-ON PR|NT|NG PRINTING 62.00 ECONOMIC DEVELOPMENT DEPT TOTAL ---- GENERAL FUND TOTAL �1 ,G1D�.� 87 � OFFICE DEPOT OFFICE SUPPLIES 71.20 PACE PRODUCTS 0F TULSA INC AMBULANCE SUPPLIES 213.00 JEFFERYGALLE8OO EMS AUDITS 250.00 ACCURATE FIRE EQUIPMENT INC PRESSURE TESTING 50.00 WORKS &LENTZINC COLLECTION FEES 181.10 OKLAHOMA STATE UNIVERSITY BUSINESS TRAINING-WOFFDRD 200.00 JOHNNY SMITH EDUCATION REIMBURSEMENT 1.091.00 TREASURER PETTY CASH K4|LEAGE+ATWELL 73.44 AMBULANCE SERVICE FUND TOTAL --2;13��� ���` TOTAL RADIO INC SERVICE CONTRACT 675.00 SOUTHWESTERN BELL E-911 191386 ---�c���� E-gi1 FUND TK}TAL ,588.� |NF|NETE TECHNOLOGY SOLUTIONS INSTALL WIRELESS LINK 893.67 |NF|NETE TECHNOLOGY SOLUTIONS AMPLIFIER INSTALLATION 575.00 CH GUERNSEY &COMPANY INTERSECTION WIDENING 8/2O/O2 343904 —�� CAP|�LIMPROVEMENTS FUND TO�L ,908.�' BECCO CONTRACTORS INC 80/145 INTERSECTION 11/19/02 61.098.78 VERDIGRIS VALLEY ELECTRIC RELOCATION OFELECTRIC 979399 ---z��� BOND PROJECTS FUND T(]TAL 71,492.77 VENDOR DESCRIPTION AMOUNT ANZSIGNS DECAL 3500 CLASSIC ELECTRIC INC ELECTRICAL WORK 198.75 UN|F|RSTCORPORAT0N UNIFORM RENTAL 64.76 GELLC0 SAFETY SHOES WORK8OOTG'L|V|NG8T0N 130.00 CITY GARAGE CITY 0FOVVA8QO VEH|CLEMA|NT 56.70 FUELMAN FUEL 15.02 B&K8 TIRE CENTER INC TIRES 59.95 AMERICAN HOSE &SUPPLY REPAIR PARTS 3220 LENOX WRECKER SERVICE INC TOWING SERVICES 91.00 CLASSIC CHEVROLET REPAIR PARTS 300.37 ENL0VV TRACTOR INC REPAIR PARTS 116�28 ENL{}VV TRACTOR INC REPAIR PARTS 135.77 D'RBLLY AUTOMOTIVE INC REPAIR PARTS 48.41 FORD OFTULSA REPAIR PARTS 55073 CLASSIC CHEVROLET REPAIR PARTS 115.56 GENUINE PARTS COMPANY-0KL4 REPAIR PARTS 181.10 KEYSTONE EQUIPMENT C0 REPAIR PARTS 802.84 EAST TULSA TRUCK PARTS TIRE RIMS 130.00 FRICTION PRODUCTS REPAIR PARTS 500.00 T@VVTIRE REPAIR PARTS/TIRES 932.80 AMERICAN HOSE &SUPPLY REPAIR PARTS 30.50 INTERSTATE BILLING SERVICE REPAIR PARTS 13.38 C &H BOLT &SUPPLY REPAIR PARTS 18.10 FRONTIER INTERNATIONAL TRUCKS REPAIR PARTS 26.57 AEP/P8{} 04/03 USE 377.95 OKLAHOMA NATURAL GAS 04/03 USE 88.40 US CELLULAR CELL PHONE USE 28.27 MILEAGE MASTERS TIRE REPAIR 109.94 ALSUK4A TRUCK REPAIR INC VEHICLE REPAIR 128.70 AMERICAN OVERHEAD DOOR GARAGE DOORS 2279.00 CITY GARAGE FUND TOTAL 770835 ���` PPOGOLUT|DN8 MEDICAL REVIEW FEES 112.87 TULSA BONE & JOINT ASSOC D04122 70�08 CENTRAL STATES ORTHOPEDIC 807082 103.16 MAYS DRUG G07082 80.32 THOMAS ADOD8ON.MD G03263 77.02 VV0RKMED OCCUPATIONAL HEALTH R09262 221.60 THIRD PARTY SOLUTIONS D04122 18.65 WILLIAM R.G|LLOCK. MD P09131 300.00 VVORK&4ED OCCUPATIONAL HEALTH B02173 360.87 VVORKMED OCCUPATIONAL HEALTH B08002 208.01 VVORKK8ED OCCUPATIONAL HEALTH B12182 58.00 VVORKK4ED OCCUPATIONAL HEALTH C01093 127,58 VVORKK8ED OCCUPATIONAL HEALTH C01313 128.34 VYORKKXED OCCUPATIONAL HEALTH D04122 100.26 VVORKK4ED OCCUPATIONAL HEALTH E02123 191.12 VVORKMED OCCUPATIONAL HEALTH E09082 23025 VVORKK8ED OCCUPATIONAL HEALTH E12182 57.10 VVORKMED OCCUPATIONAL HEALTH G02113 219.07 VVORKKXED OCCUPATIONAL HEALTH G12112 501.08 VVDRKK8ED OCCUPATIONAL HEALTH M09102 30.38 VVORKNED OCCUPATIONAL HEALTH VVORKMED OCCUPATIONAL HEALTH VVOR0NED OCCUPATIONAL HEALTH VVOBKMEO OCCUPATIONAL HEALTH CENTRAL STATES ORTHOPEDIC 'TULSA BONE & JOINT A8GOC TULSA BONE & JOINT AS80C OVVA88(} PHYSICAL THERAPY CLINIC 0VVAS80 PHYSICAL THERAPY CLINIC MAY8DRUG MED|CAPpHARMAC|EG MEO|CAPPHARK8AC|ES HARVARD SURGERY CENTER TREASURER PETTY CASH ORTHOPEDIC HOSPITAL OFOK VV|NTER8ROOK HEALTHCARE MGMT SOONER ANESTHESIA SERVICES, LLC THIRD PARTY SOLUTIONS ASSOCIATED ANESTHESIOLOGISTS JOSEPH HARRIS DESCRIPTION AMOUNT R10142 248.70 O01178 138.92 812162 73.02 V10082 190.82 807082 2.813J9 T08242 51.12 W11141 76.68 807082 81870 S07082 812.00 H04083 85.86 T08242 32.51 T08242 68.99 T08242 730.00 H05073 14.63 807082 2.51OA3 G07082 68.30 T08242 413.40 T04103 62.47 807082 372.00 SETTLEMENT-H04262 474.00 WORKERS COMP FUND TOTAL 13'298.63 GRAND TOTAL 163,943.89 1191m,mmm CEMETERY CARE AMBULANCE CAPITAL FIRE CAPITAL A/P TRANSFER REPORT April 2003 DESCRIPTION REVENUE TRANSFER FROM GENERAL FUND REVENUE TRANSFER FROM AMBULANCE FUND REVENUE TRANSFER FROM AMBULANCE FUND ills TRANSFERS TOTAL 5,237.40 TRANSFERS CEMETERY CARE AMBULANCE CAPITAL FIRE CAPITAL CITY OF OWASSO A/P TRANSFER REPORT 2=1 K= DESCRIPTION REVENUE TRANSFER FROM GENERAL FUND REVENUE TRANSFER FROM AMBULANCE FUND REVENUE TRANSFER FROM AMBULANCE FUND AMOUNT 131.25 5,821 .68 2,094.47 TRANSFERS TOTAL 8,047.40 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT OPGA TRANSFER FROM GENERAL FUND 7,083.33 TRANSFERS TOTAL 7,083.33 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/03/03 Department Total Expenses General Fund Managerial 000 13,597.60 General Government 0.00 673.82 0.00 8,012.12 Support Services 328.59 22,678.55 Central Dispatch 0.00 6,360.29 Fire 156.68 45,582.56 Park Maintenance 0.00 5,639.87 Economic Development 0.00 2,660.80 Garage Fund Total $72.34 $4,492.95 APPROVED: May 20, 2003 • CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/03/03 Overtire Expenses Total Expenses Ambulance Fund Overtime Expenses Total Expenses meraencv 911 Fund � M w � C� TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT- ORDINANCE 9-7299 AMENDED — SCRIVENER'S ERROR DATE. May 14, 2003 At the December 17"' regular meeting, the Owasso City Council unanimously adopted an ordinance approving a request for the annexation of property totaling 15.03 acres, more or less. The subject properties are generally located within the E. 116t" St. N. right-of-way and along the south side of E. 116t" Street N., approximately 1700 feet cast of the E. 116"' Street N. and N. Garnett Road intersection. The ordinance as approved contained a minor scrivener's error in the legal description. The legal description has been corrected and a copy of Ordinance #729, Amended is attached for your review. OEM go Staff recommends Council approval of Ordinance #729, Amended, correcting a scrivener's error in Ordinance #729. 019 1. Ordinance #729, Amended. CITY OF OWASSO ORDINANCE NO. 729, AMENDED WHEREAS, PURSUANT TO THE PROVISIONS OF Title 11, Section 21103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three - fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on December 3, 2002 at 6:30 p.m. at the Community Center, Owasso, Oklahoma; and WHEREAS, on the 3" day of December, 2002, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA. Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit: NE /4 NEA NW /4 AND N/2 SEA NE/4 NW /4 OF SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B.M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, CONTAINING 15 ACRES MORE OR LESS, AND A STRIP, PIECE OR PARCEL OF LAND, 5.00 FEET WIDE, SITUATED IN THE NORTHWEST QUARTER (NW /4) OF THE NORTHEAST QUARTER (NE /4) OF THE NORTHWEST QUARTER (NW /4) OF SECTION 8, AND THE SOUTHWEST QUARTER (SW /4) OF THE SOUTHEAST QUARTER (SE /4) OF THE SOUTHWEST QUARTER (SW /4) OF SECTION 5, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B.M., TULSA COUNTY, OKLAHOMA, SAID STRIP BEING 2.50 FEET EITHER SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT A POINT ON THE NORTH LINE OF SAID SECTION 8, 1705.93 FEET EAST OF THE NORTHWEST CORNER THEREOF; THENCE N 88 °46'55 "E ALONG SAID NORTH LINE FOR 285.39 FEET TO THE NORTHEAST CORNER OF SAID NW /4 OF NE/4 OF NW /4 OF SECTION 8, SAID POINT BEING THE POINT OF TERMINATION, CONTAINING 0.03 ACRES MORE OR LESS; be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 20"' day of May, 2003. .ATTEST: CITY OF OWASSO, OKLAHOMA. Marcia Eoutwell, City Clerk Cary Cochran, Mayor APPROVED AS TO FORM: Stephen P. Cray, City Attorney APPROVED AS TO CONTENT: Eric Miles Community Development Director TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT. ORDINANCE 752 — REZONING #0 -03 -02 DATE- May 14, 2002 BACKGROUND - The City Council approved the rezoning of 11 acres of property from AG (Agricultural) to RS-3 (Residential Single-Family High Density) on April 15, 2003. The property is located on the west side of North Garnett Road about' /4 mile south of East 126" Street North. Attached is a copy of Ordinance No. 752, formally adopting the City Council's action of April 15, 2003. The staff recommends Council approval of ordinance 752, Ordinance No. 752 L� CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 752 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -03 ®02 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHEAST QUARTER OF SECTION 6, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM AG AGRICULTURAL., DISTRICT TO RS-3 RESIDENTIAL SINGLE - FAMILY DISTRICT, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 03-01 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that: Section 1. The zoning classification of the following described property, to wit: be, and the same hereby is, zoned from AG (Agricultural) to RS-3 (Residential Single - Family High Density). Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 20' day of May, 2003. Gary Cochran, Mayor Marcia Boutwell, City Clerk Stephen P. Gray, City Attorney APPROVED AS TO CONTENT: Eric Wiles, Community Development Director TO- THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COI MUNrrY DEVELOPMENT DIRECTOR SUBJECTo ORDINANCE 753 — REZONING #0Z-03-03 DATE: May 14, 2002 .� 1) �tk �. The City Council approved the rezoning of a tract of land from RS-3 (Residential Single-Family High Density) to CG (Commercial General) on April 15, 2003. The property is located at the southeast comer of South Birch Street and East Third Avenue. Attached is a copy of Ordinance No. 753, formally adopting the City Council's action of April 15, 2003. The staff recommends Council approval of ordinance 753. a R-M-00-71 10 CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 753 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-03 -03 CHANGING THE ZONING OF PROPERTY LOCATED IN THE NORTHEAST QUARTER OF SECTION 31, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM RS-3 RESIDENTIAL SINGLE-FAMILY DISTRICT TO CG GENERAL COMMERCIAL DISTRICT, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 0301 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that: Section 1. The zoning classification of the following described property, to grit; Lot 1, Block 30, Original Town of Owasso, An Addition to the City of Owasso, Tulsa County, State of Oklahoma be, and the same hereby is, zoned from RS-3 (Residential Single - Family High Density) to CG (Commercial General). Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 20`h day of May, 2003. THE CITY OF OWASSO, OKLAHOMA Gary Cochran, Mayor Win M_ Marcia Boutwell, City Clerk Stephen P. Gray, City Attorney Eric Wiles, Community Development Director 11 TO- THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: DAN M. YANCEY CHIEF OF POLICE REFER-E NCE: REQUEST TO EXTEND CONTRACT FOR UNIFORM CLEANING FOR THE POLICE DEPARTMENT DATE- May 15, 2003 The Owasso Police Department is satisfied with all work performed by Yale Cleaners, and supports extension of the current contact for another year. Mr. Bill Rothrock has agreed to the extension and has executed the extension agreement. 11 Staff recommends that the City Council extend the contract with Yale Cleaners for uniform cleaning services for the Owasso Police Department for the period July 1, 2003 through June 30, 2004, and that the Mayor be authorized to execute the Contract Extension Agreement, 1. Contract Extension Agreement UNIFORM CLEANING FOR THE OWASSO POLICE DEPARTMENT CITY OF OWASSO, OKLAHOMA YALE CLEANERS By William C Rothrock III Date: The City of Owasso, Oklahoma agrees to an extension of the above referenced contract between the City of Owasso and Yale Cleaners for a period of twelve months between July 1, 2003 and June 30, 2004, Marcia Boutwell, City Clerk I 14'1 �0 I = W ro—ma Mayor TO- HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRE, CTOR SUBJECT. ASSESSMENT OF SEWER IMPROVEMENTS DISTRICT DATE. May 16, 2003 I .11M M AIRM . ...... A? I F- %I M-Z, X3 In 1995, homeowners in the Pleasant View Estates Addition approached staff concerning the ability to connect to City sewers in order to alleviate septic system problems in their subdivision. The addition is outside the current City limits, but collection lines were designed in conformance with established city criteria. The homeowners elected to form a Sewer Improvement District (Tulsa County Sewer Improvement District No. 6) and issue bonds to finance construction. On February 18, 1997, Council agreed to accept, operate and maintain the system contingent upon the vote of the District. In March 1997, the District held an election to consider the transfer and conveyance of the Sewer system to the city. The District agreed to the consolidation. The "Agreement for Consolidation of Sewer Improvement District with City of Owasso and for Connection of Sanitary Sewer Systems to Existing Excess Capacity Sanitary Sewer System" was approved by Council on April 21, 1998. That agreement provided that the City would: 1. Accept the sewer system and consolidate the District with the City, and 2. Collect a reimbursement from properties subsequently connected to the system that utilize excess capacity. Reimbursements to be in the amount of $1,338.58 per acre and be applied solely to amortization and satisfaction of the bonded indebtedness. 3. Give notice, equalization and levy of assessments for satisfaction of bonded indebtedness. On August 6, 1998, the District transferred all assets of the District, to the City of Owasso. The amount received from the District paid the first payments of bonds and interest, which were due November 1, 1998. Each year, the City Council authorizes the assessment of the consolidated Sewer District for each property owner. The last assessment paid the bonds and interest due on May 1, 2003 and will pay for the interest payment on November 1, 2003. In order to assure the continued flow of money from the District to pay for the interest and principal of the bonds, it is necessary to assess the homeowners on an annual basis. In 2004, the amount of principal and interest due is $5,000 and $2,520, respectively. In addition, 10% may be collected to set aside as a reserve for any nonpayment of assessments. This year, each homeowner assessment will be a total of $683.64, which includes $454.55 for principal, and $229.09 for interest. No reserve assessment is needed at this time. This amount must be assessed now to receive payment in early 2004. upon acceptance, staff will mail notifications to homeowners in :Pleasant View Estates concerning assessment and also to the Tulsa County Treasurer for actual assessment. RECOMMENDATION- Staff recommends Council authorize notice, equalization and levy of assessments against properties within the Tulsa County Sewer Improvement District 46 sufficient to pay the interest, principal and reserve due on the outstanding indebtedness represented by the District Bonds. Notice of Assessment .Amortization Schedule for Payment of Bonds and Interest Qi(V t 1 t 111 North Main y PO Box 180 11� 6�r! l � Owasso, OFD 74055 May 15, 2003 TULSA COUNTY SEWER IMPROVEMENT DISTRICT O. (Consolidated with the City Of Owasso) 111 N. Main Owasso, Oklahoma 74055 The Board of Directors assessments o your according to Oklahoma law: Interest Principal Reserve $229.09 $454.55 $0.00 Enclosed is an amortization schedule, showing the accrual of interest on the bonds and e for the payment of principal % _R interest. City of Owasso for .k Consolidated Sewer 1 ! . " District No. 6 `total Payments 100,000.00 47,700.00 147,700.00 The above amortization schedule is subject to change contingent upon the development of Johnson properties north of 96th St. N. If developed, developers will reimburse the District at a rate of $1,338.50 per acre. Any reimbursments will be applied to the payoff of the bonds. Note: $27,000 was received for Johnson properties and applied toward bond payoff May 2001. Payment Principal Bond Total Due Date Balance Call Principal Interest Payment 100,000.00 11/01/98 97,000.00 #3 -5 3,000.00 15,000.00 18,000.00 1998 Assessment 05/01/99 92,000.00 #6 -10 5,000.00 2,910.00 7,910.00 11/01/99 92,000.00 0.00 2,760.00 2,760.00 1999 Assessment 05/01/00 92,000.00 0.00 2,760.00 2,760.00 11/01/00 87,000.00 #1145 5,000.00 2,760.00 7,760.00 2000 Assessment 05/01/01 55,000.00 #16 -47 32,000.00 2,610.00 34,610.00 11/01/01 55,000.00 0.00 1,650.00 1,650.00 2001 Assessment 05/01/02 55,000.00 0.00 1,650.00 1,650.00 11/01/02 47,000.00 #48 -55 8,000.00 1,650.00 9,650.00 2002 Assessment 05/01/03 42,000.00 #56-60 5,000.00 1,410.00 6,410.00 11/01/03 42,000.00 0.00 1,260.00 1,260.00 2003 Assessment 05/01104 42,000.00 0.00 1,260.00 11,260.00 11/01/04 11/01`/04 37,000 ?00 #61 -65 5,000.00 1,260.00 6,260.00` 2004 Assessment 05/01/05 32,000.00 #66 -70 5,000.00 1,110.00 6,110.00 11/01/05 32,000.00 0.00 960.00 960.00 2005 Assessment 05/01/06 32,000.00 0.00 960.00 960.00 11/01/06 27,000.00 #71-75 5,000.00 960.00 5,960.00 2006 Assessment 05/01/07 22,000.00 #76-80 5,000.00 810.00 5,810.00 11/01/07 22,000.00 0.00 660.00 660.00 2007 Assessment 05/01/08 22,000.00 0.00 660.00 660.00 11/01/08 17,000.00 #81 -85 5,000.00 660.00 5,660.00 2008 Assessment 05/01/09 12,000.00 #86 ®90 5,000.00 510.00 5,510.00 11/01/09 12,000.00 0.00 360.00 360.00 2009 Assessment 05/01/10 12,000.00 0.00 360.00 360.00 11/01/10 7,000.00 #81-95 5,000.00 360.00 5,360.00 2010 Assessment 05/01/11 2,000.00 #96100 5,000.00 210.00 5,210.00 11/01/11 2,000.00 0.00 60.00 60.00 2011 Assessment 05/01/12 2,000.00 0.00 60.00 60.00 11/01/12 0.00 #101102 2,000.00 60.00 2,060.00 `total Payments 100,000.00 47,700.00 147,700.00 The above amortization schedule is subject to change contingent upon the development of Johnson properties north of 96th St. N. If developed, developers will reimburse the District at a rate of $1,338.50 per acre. Any reimbursments will be applied to the payoff of the bonds. Note: $27,000 was received for Johnson properties and applied toward bond payoff May 2001. TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM- RODNEY Jo RAY CITY MANAGER SUBJECT: CLAYTON McMARTIN DRAINAGE ISSUES DATE- May 15, 2003 Mr. Clayton McMartin, a resident of the Windsor Lake subdivision, has requested an opportunity to address the City Council regarding a concern relating to stormwater drainage in his subdivision, and specifically a concern relating to a drainage issue on his property. Mr. McMartin has met with various city officials over the past three years (see his email attached) in an attempt to resolve his concerns. I have, in fact, met with Mr. McMartin on three occasions and did direct the Public Works Department to develop a design solution to what was considered to be his major concern. Unfortunately, the estimated cost of the solution was significantly greater than originally expected and, on July 30, 2002, Mr. McMartin was notified that the contractor's estimate for the solution "far exceeded the ability of city funding," and that "we would have to budget funding in the future." Since that time (July 2002), I have not spoken to Mr. McMartin other than once. At last review, the cost of providing a partial solution to the concern is $13,660 and would include extending drainage pipe, constructing a "drop inlet box," and installing an additional discharge line from the junction box to an existing drainage inlet (see attached plans). All of that work would be conducted in an area that has been "filled" by homeowners, thus resulting in the problem. Additionally, Mr. McMartin, in his email, asserts a new claim that wastewater has "leaked" onto his property. While unlikely that such occurrence has taken place, the city staff responded on Monday and Tuesday (May 12 & 13) to collect samples of the area to determine if a wastewater overflow or seepage has occurred. Test results should be returned by Tuesday, May 20 ". Mr. McMartin also states that the city was cited in June 2001 for an environmental hazard due to the drainage concern he has. The staff discussions with the Tulsa City - County Health Department indicates they have no record of such a citation. A check with the staff confirms that no citation was issued to the city. McMartin Drainage Issues May 15, 2003 Rage 2 Finally, Mr. McMartin has stated that the city has an "illegal" drainage structure on his property because the city does not hold a "drainage easement" for his property. The attached information indicates that in August of 2001 the City attorney notified Mr. McMartin that a drainage structure (pipe) is not an illegal use of a utility easement (it should be noted that Oklahoma courts have defined drainage as a utility). The above comments are not meant to be argumentative, but to inform the City Council of the staff perspective of this issue. Certainly the staff is ready and willing to respond to any direction given to the City Manager by the City Council in response to Mr. McMartin's concerns. AT"T"A H NT"S- L Email from Mr. McMartin dated May 12, 2003 2. Memorandum from Phil Lutz dated June 25, 2001 3. Memorandum from Phil Lutz dated July 20, 2001 4. Letter to Mr. McMartin dated August 13, 2001 5. Proposed plans & estimated cost ��M From: Clayton McMartin [cem@cfch.com] Sent: Monday, May 12, 2003 11:39 AM To: SCataudella@cityofowasso.com; gcochran@cityofowasso.com; MHelm@cityofowasso.com; SKimball@cityofowasso.com; CThoendel@cityofowasso.com Cc: Rodney Ray Subject: Request for City Council Consideration Mayor Cochran and City Councilors, I am writing today requesting your assistance with a matter that I have repeatedly brought to the attention of City Staff, The subject pertains to various drainage onto my residence, located at 9215 N. 134th East Ave. There are three separate drainage issues that are deficient and need to be addressed: 1. Raw sewage from a manhole located at 9206 N 135th East Ave is leaking onto my property. 2. Storm water from 134th street, North of my property, and the adjoining 93rd street is gathered and discharged openly into my back yard. 3. Storm water from the new church located just North of 96th street is gathered in a retaining pond and subsequently routed across my back yard from North to South. Related to item #1, the services of a licensed surveyor and professional engineer were secured to evaluate each issue described in this letter. Upon investigation, Civil Design Services advised that there is high likelihood that raw sewage is leaking from the manhole encasement and/or from the joint seals of the sewage lines. Due to the city's lack of response on prior issues (described below), I have requested that Mr. Warren Straatmann of Civil Design Services contact the city water department directly on my behalf concerning this item. The health, safety, and environmental implications demand an immediate response; which I hope it will receive from the City of Owasso. If necessary, I will contact agencies having proper authority to expedite a solution. Related to item #2, the city has no drainage easement on my property. Furthermore the city of Owasso was cited in June of 2001 by the Tulsa County Health Department for an environmental health hazard caused by stagnated water resulting from this illegal drainage. Related to item #3, the city has no drainage easement on my property, yet drainage easement does exist, on average, within 15 feet of the current drainage. Additionally, the proper city authorities were notified of this concern well in advance of actual construction beginning at the church. The added runoff has increased the ground water volume, resulting in water now percolating up on my property on a continuous basis (this may also be related to item #1). It is regrettable that I must bring these issues to the attention of the Mayor and City Councilors, yet I have limited options available at this point. I have attempted to work with multiple city employees, with no results. Over the course of the last three (3) years I have worked, in good faith, to resolve these problems with Robert Carr, Ron Cates, Gerald Hoffman, Phil Lutz, Larry Mitchell, and most recently Rodney Ray. In the case of the current City Manager, Rodney Ray, I have documented thirty-seven (37) attempts to communicate with him, over the past 13 months. All toll, I have documented over eighty (80) attempts to communicate with the entire list of city officials. Mr. Ray, after visiting my property and acknowledging the problem, committed to me on April. 19, 2002 that he would have a plan to solve the 0 problem by the following Friday, and that the solution would be in place within 60 days. Over 375 days have passed since that time, and Mr. Ray has refused to return any phone calls or e -mails that I have sent since August of 2002. The lack of professional conduct in this matter is disappointing. Attached to this e --mail is a sequence of e- mails, last sent to me by Mr. Ray on July 1, 2002. As you will see documented, Mr. Ray makes a commitment to solving issue 42 right away, and addressing issue U. Nothing has happened since this time. I would like to address the City of Owasso Council members directly on these matters, and would request that the issue be added as an agenda item to the next Council meeting. I understand that the Council provides direction to the City Manager, and strives to promote a positive and productive work relationship with the City Manager. Please recognize that the City Manager is employed through the taxes of the citizens and has certain responsibilities to the citizens. I appeal to you to give my case a fair_ hearing. You have my assurance that I will.. be presenting the matter at the most professional level possible. I have a genuine interest in settling each of these issues and am open to working with the City of Owasso to advance an equitable solution. If you feel that there is a more appropriate forum to meet with the Council, please let me know. Please reply to this e- -mail, acknowledging that you have received it, and provide your instructions on how to proceed. Most Sincerely, Clayton McMartin Homeowner 9215 N. 134th East Ave (918) 376 - -2187 - - -- _Original Message------ - From: <rjray @cityofowasso.com> Sent: 7/1/2002 2 :26 PM To: cem @cfch.com; "'Clayton McMartin'" <cem @cfch.com> Subject: RE: Follow -up to Site Meeting (9215 N. 134th East Ave) Clayton: In response to your e -mail of June 26, it certainly appears that your comments regarding item #1 (drainage from the street) are accurately reflective of the conversation we had at your home on Tuesday, June 25th. Additionally, we are reviewing the suggestions contained in your item #2 and will report to you as soon as that review is complete. Phil will contact you on Tuesday, July 2 with further information relating to the work schedule for item #1. Rodney J Ray ___- _Original Message---- - From: Clayton McMartin [mailto :cem @cfch.com] Sent: Wednesday, June 26, 2002 9 :38 AM To: rjray @cityofowasso.com Subject: Followup to Site Meeting (9215 N. 134th East Ave) 2 Rodney, I want to thank you and Mr. Lutz for finding time in your schedule to meet with me at my property. I am writing to confirm our meeting and to make certain that I understand all that was agreed to. I will address the two drainage issues separately, 1. Drainage from the street (134th East Ave) that discharges openly along the South edge of property. My understanding is that your plans are to join the existing concrete drainage line with full diameter pipe to be routed East across my property into the existing drainage easement located within the Nottingham subdivision. The line will then be routed South and terminate at the existing junction box located approximately 200 feet South. Additionally, the plans call for a surface drain to be located at the low point along the South end in my yard. During the course of this work it is recognized that at least one tree, and possibly two, will need to be removed in order to accommodate the new line. Efforts will be made to minimize the amount of damage and removal of trees. 2. Increased drainage resulting from the construction of the church and parking lot just North of 96th Street: My understanding is that the city's position is that the benefits of an enclosed drainage system, starting at the newly constructed retaining pond, do not justify the expense at this time. It is understood that additional water will flow across my property as a result of this construction, yet the magnitude and impact can not be sufficiently determined at this point in time to justify the expenditures that would be required to maintain or possibly improve the current drainage. 'The city plans to monitor the development and appropriate money in the future should the issue become more significant. In response to the city's position on drainage issue #2, 1 would like to offer the following. Considering a 3-inch rain and the fact that water from the church and parking lot will not be allowed to saturate into the earth, assuming an area of 20 acres, my calculations indicate that 1,600,000 additional gallons of water will flow across my property as a direct result of this new construction. Although paving has yet to be completed at the church property, I have already seen a significant increase in water run-off, directly related to the church construction. This increase in amount of water along with the entrained dirt from the construction has rendered my existing 4-inch drainage system useless for this new load. I hope you can understand why I do not agree with the "Cost/Benefit" analysis and justification. However, I can appreciate the fact that the city's budget may not be able to justify starting this phase of the work right away. As I indicated while we were discussing the situation yesterday, I would like to see an interim solution to issue #2. That being the installation of a 12-inch perforated line and french drain system starting at the North edge of my property. This system would augment the existing drainage line that the homeowners within Windsor Lake have already installed. The majority, all but approximately 20 feet, of the new 12-inch line can be run in existing Utility Easement (17.5 feet located on the East 3 edge of my property). Additional easement could be granted, or possibly the final 20 feet could be financed by myself - "piggybacking" with the construction contractor that the city will use. This compromise solves the immediate issue of additional drainage across by property. It is much less costly than a complete system installed starting at the source of the new water. It can be accomplished in conjunction with the existing work for Item #l. The city has money in the budget to address the issue now. And it provides for additional time to fully access the impact of the final church construction. Please review this memo and let me know if I have misunderstood you in anyway. Please also give serious consideration to the proposal for an - interim solution. As for timing. I am anxious to get the project underway, as I am sure you are also, Since it is now starting to dry out, this is the right time of the year to take on the work, as it will result in minimal damage to the property and allow your crews to make the most use of their time and city dollars. My understanding from yesterday was that I will hear back from the city, via. Mr. Lutz, on Tuesday July 2, 2002 concerning the contractors status and next steps. (Please provide my e -mail address to Phil, as I will be out of town on the 2nd) Based on our conversations, I am presuming that the work will begin on or before July 20, 2002. I am looking forward to having this drainage issue solved. I do appreciate your attention to this matter and in particular your professional conduct in handling it. Best Regards, Clayton McMartin TO- RON CATES CITY ATTORNEY THRU. F. ROBERT CA RR, J P.E. DIRECTOR OF PUBLIC WORKS FROM: PHIL LUTZ. P.E. 9�1 ENGINEERING PROJECT MANAGER McMARTIN PROPERTY, WINDSOR LAKE, 11 a,215 NORTH 134 T" EAST AVENUE OWASSO, OKLAHOMA DATE: June 25, 2004 Groundwater is also a problem in the area south of 96"' Street North extending from the Nottingham area to west of U.S. Highway 169. Groundwater is currently seeping from and around the granular trench backfill of the 18-inch pipe. Either the current or former owner of the subject property has installed a subsurface drainage pipe which extends southeast across the neighboring lot and into the drainage channel still open to the south. This system is not Sufficient to evacuate the seepage and resulting pool and swampy area at the pipe outlet. The seepage keeps the pool at the end of the pipe full and the southeast comer of the lot saturated. McDTIAX'rin, PROPERTYWINDSOR-LAKE-H 9215 NORTH 134 T" EAs,r AVENUE OWASSO, OKLAHOMA DATE: July 209 2001 This is a followup to my June 25, 2001 memo, same subject. Attached is a copy of Section 10-214 from the Code of Ordinances, addressing the filling or obstruction of drainage ways. This section is specific as it pertains to the filling of the original drainage way at the east side of Windsor Lake 11 as an unlawful act. Also attached are copies of pertinent portions of the Windsor Lake 1.1 restrictive convenants to which I have the following questions/comments: Item 3, Approval of PlanL Second ParaZra h — Absolves the developer from alterations tsi grading and drainage. Item 14, Drainage Easements.-.No obstructions are to be placed in designated drainage ways. The question is, does this item pertain to the existing drain pipe even though it is located in what is shown on the plat as a utility easement (U/E)? The pipe existed when the current owner purchased the property. Item 16, Water, Sanitary & Storm Sewer — The title infers application to all three utilities but text in the first paragraph particularly addresses only water and sanitary sewer facilities. The second paragraph addresses damage or relocation of water, sanitary and storm "facilities". No actual damage has been done to the drain pipe, but could the word "facilities" be interpreted to include both the pipe and downstream channel? The third paragraph cites the City's right to enter "easement ways", and in the same sentence, refers to "sewer facilities" to include both sanitary and storm (per the section title), i.e., where "sewer" is cited, both sanitary and storm are included and the type of easement designation is not differentiated. a This context is followed in the next (fourth) paragraph where "sewer facilities99 refers to both sanitary and storm. Bottom line, are we legal with a storm sewer located in what is designated a U/E and could the current owner force us to close, remove or otherwise alter the drain pipe? City of Owasso 207 South Cedar PI Box 180 Owasso, OK 74055 August 13, 2001 Mr. Clayton McMartin 9215 North 134"' East Avenue Owasso, OK 74055 SUBJECT: Storm Water Drainage Windsor Lake 11 Dear Mr. McMai tin: You were advised at the meeting that the Windsor Lake 11 storm water system was designed and installed commensurate with the existing topography which included a natural drainage channel entering at Lot #4 and extending through Lot #8. The pipe outlet was located at the existing channel bank with discharges allowed to flow downstream to the storm inlet box. Currently, the discharges cannot flow because the channel has been filled both on your property and on Lot #8 to the south). This condition is in violation of City of Owasso Code of Ordinances, Section 10-214. The ordinance states, in part, that: It is unlawful for any person to fill up, deflect, or obstruct any gutter, waterway, water outlet, drain, stream, ditch, sewer or other water passage, either natural or artificial, by throwing or causing to be thrown therein any trash, rubbish, garbage, brush or other thing. The City Attorney's opinion is that the existence of the storm drain pipe within the designated utility easement constitutes no greater burden on the property owner than that of any other utilities. The true cause of the problem relates to the filling of the natural channel. Therefore, the fill placed in the channel needs to be removed by the party responsible for placing the fill to allow free discharge of storm flows and any related scepagc to the downstream storm inlet. This letter will also be directed to the owner of Windsor Lake 11, Lot #8. If you require additional information, please contact this office at 272-4959. Sincerely, OWASSO PUBLIC WORKS DEPARTMENT c0i ect Manager cc: Public Works Director City Manager City Attorney 1.5'. U EXISTING STORM PIPE TO BE REMOVED AND REPLACED 10' UE Lo EXISTING STORM PIPE - ..Y °-�i PROPOSED STORM SEWER EXTENSION 'JUNCTION PDXmI 10'�UE wA EXISTING STORM INLET O• EXISTING STORM PIPE STORM SEWER PIPE EXTENSION Nposvj PfzjlB t I ,I i i • I I m t� E�= Lu i L�J Lo no PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION DATE: 6/25/02 July 03, 2002 MAN_ �_al IRA M. GREEN CONSTRUCTI] P.O. BOX 813 CLAREMORE, OK 74018 342-0940 OWASSO PUBLIC WORKS DEPARTMENT PHIL LT, P.E, P.O� BOX 180 OWASSO, OK 74055 l_,5 9e AREA INLET 1 EA JUNCTION BOX 1 EA 1V'HDPE 160 LF YARD REPAIR SOD & CLEAN-UP LS CONCRETE COLLAR TO CONNECT HDPE AND RCP p_vRTlq_lET"_ xk0i'm lams-oxag sm I a pga I I Lm 4 jN �bt, rd- i'r),�T'a ))a 1"1'6 , nab $3,500.00 $2,500, 0 $3,600,00 $2,500. $30.00 $4,800. $3,200,00 $3,200.,#, $300,00 $30al TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM® TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: SUPPLEMENTAL APPROPRIATION WAL-MART FOUNDATION DONATION DATE: May 12, 20(i The City of Owasso has received a donation from the 'al -Mart Foundation through the assistance of Mr. Marty Cooper. The donation is in the amount of $1,500 and is to benefit local police and fire departments. Mr. Cooper requested that the donation be divided equally between the police and fire departments. As the grant was not included in the current fiscal year 2002-2003 budget, a supplemental appropriation is needed in order to utilize those funds. There are no matching fund requirements, so the supplemental appropriation provides equal increases in both revenues and expenditures. This budget change would have no net effect on the financial condition of the City. Mr. Cooper will be in the audience on Tuesday evening should you have any questions. Staff recommends City Council acceptance of the donation from the Wal-Mart Foundation and the approval of a supplemental appropriation in the General Fund. The supplemental appropriation would increase revenues • $1,500, as well as increase the Police Department and Fire Department expenditures by $750 each. IXXIDWAM" 1. Letter from Mr. Marty Cooper. 4-21-03 ALL THAT THEY DO TO PROTECT OLD GREAT CITY. THANKS AGAIN, MARXY C PEI WALMART OWASSO OK. TO- THE HONORABLE MAYOR AND CITE' COUNCIL CITE OF O ASS FROM. Ea RODENT CA RR, JR., P.E. PUBLIC WORDS DIRECTOR SUBJECT: STORMWATER MANAGEMENT PROGRAM ORDINANCE AND FEE SCHEDULE RESOLUTION DATE: May 15, 2003 Cities and counties included in this second phase of regulations (designated as the "Phase II" Stormwater program) must develop a comprehensive Stormwater Management Program and that six "Minimum Control Measures" (MCMs) must be addressed in implementing a successful program. These are: Public Education and Outreach ® Public Participation and Involvement ® Illicit Discharge Detection and Elimination ® Construction Site Stormwater Runoff Control ® Post Construction Management in New Development and Re- Development ® Pollution Prevention and Good Housekeeping Each Minimum Control Measure has a number of Best Management Practices (BMPs) that constitute the core activities pertaining to each. The Phase II regulations require that the regulated community submit a Notice of Intent (NOI) to apply for coverage under the Oklahoma Stormwater General Permit (OKR04) along with a Page 2 Stormwater Management Stormwater Management Program document (SWMP) that specifies for each MCM what activities will be performed, measurable goals, implementation schedules and estimated annual costs. An Annual Deport is to be submitted to the ODEQ that documents implementation and MP effectiveness under each of the six MCMs. A Stormwater Management Program is proposed to be established by ordinance (see Attachment 3 --- Proposed Ordinance 754). The ordinance includes creation of a stormwater management fund and stormwater system service charge. As defined in the ordinance, the stormwater management fund is a special fund to be maintained for the purpose of identifying and controlling all revenues and expenses attributable to stormwater management services. All loans, grants or funds received for the administration, operation, construction and improvement of stormwater management services are to be deposited in the fund. Disbursements for costs of data collection, planning, maintaining, operating and improving drainage services and /or facilities are proposed to be made from the fund. The proposed ordinance also includes establishment of a Stormwater System Service Charge. As defined in the ordinance, the service charge is based on the amount of impervious area on individual parcels of land. Typically, impervious areas cause water to run off the surface in greater quantities or at an increased rate of flow than was present under natural conditions, thus creating potential impacts of stormwater. Types of areas include, but are not limited to, rooftops, Page 3 Stormwater Management asphalt or concrete sidewalks, paving, driveways and parking lots, walkways, patio areas and storage areas. Amounts of impervious area are expected to vary considerably between properties. Therefore, charges should generally be expected to vary from one parcel to the next. To a large degree, smaller parcels, such as residential property, could be expected to contribute considerably less i uno ff than a shopping center. To calculate monthly service charges an average residential property is defined in the ordinance as a base "Equivalent Service Unit (ESU)". Each ESU has been assigned a value of 3,000 square feet of impervious area. A typical residential parcel would have one (1) ESU. On the other hand, depending on the impervious area identified for a shopping center, there could be multiple ESUs associated with this type of use. A Resolution adopting the rate to be charged is attached (see Attachment 4 — Resolution 2003 07). In order to provide flexibility in modification of the rate without necessitating change(s) to the ordinance, the charge is established by resolution. The proposed charge will be included for the first time in the FY03-04 budget as a means to fund the work elements needed for compliance with Phase 11 Stormwater program requirements. The service charge will be included on water or sewer utility bills for all customers inside the city limits. The manner to collect the charge will be similar to that used to collect the ambulance fee. Rural water customers inside the city limits will be included. A total of $205,000 is proposed for stormwater management in the FY0304 budget, including INCOG services, data collection and conducting stormwater master planning. Beyond the FY03- 04 budget year,, however, additional Phase 11 Best Management Practices and stormwater system improvements identified in the master plan capital improvements program will be needed on an on-going basis. Page 4 Stormwater Management The stormwater system service charge established in Resolution 2003 -07 is $2.50 per month per Equivalent Service Unit. As data are collected, adjustment /refinement of this charge is expected. Each developed land parcel will be categorized and individually evaluated to calculate the amount of impervious area on the parcel and the total of ESTJs appropriate to each property will be determined, All applicable impervious area data for each individual City of Owasso stormwater customer are not presently available. Therefore, it is proposed that a phased program of service charge collection be implemented in accordance with the following schedules FY04 -05 e Residential water /sewer customers will be charged 1 ESU All non - residential water/sewer customers to be charged based on determined ESU <,t Current water utility billing data indicate the following billable customer count: - Residential: 7450 customers (within city limits) - Ton- residential 65 customers (meters > 2 -inch) 310 customers (meters < 2-inch) 7825 total customers In FY03 -04, each residential water/sewer customer and non - residential water /sewer customers with meters less than 2 -inch will be charged 1 ESU ($2.50 per month). Non- residential water /sewer customers with meters equal to or greater than 2 -inch will be charged 3 E,SUs ($7.50 per month). The resultant revenue collected is projected to be approximately $235,000. Staff recommends Council approval of Ordinance 754 establishing a program for stormwater management, creating a stormwater system service charge, providing for a stormwater Page 5 Stormwater Management management fiend and providing for the establishment of a stormwater fee schedule and authorizes the Mayor to sign the ordinance. Staff recommends Council approval of Resolution 2003 -07 adopting a stormwater system service charge in the amount of $2.50 per month per Equivalent Service Unit and authorizes the Mayor to sign the resolution, 2 19 110 1711C 07 F* "idl Z*010111� Minimum Control measures 2.3 - Public Education and Outreach 2.4 - Public Participation/ Involvement 2.5 - Illicit Discharge Detection and Elimination 2.6 - Construction Site Runoff Control 2.7 - Post-Construction Runoff Control 2.8 - Pollution Prevention/Good Housekeeping 2.9 - Permitting and Reporting: The Process and Requiremen 2.10 - Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 - Construction Program Overview 3.1 - Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 - Conditional No Exposure Exclusion for Industrial Activity United States Environmental Protection Agency Office of Water (4203) EPA 833-F-00-002 January 2000 Fact Shoot 2.0 Storm Water Phase 11 F inal Rule Small MS4Storm Water Program Overview Asmall MS4 is any MS4 not already covered by the Phase I program as a medium or large MS4. The Phase 11 Rule automatically covers on a nationwide basis all small MS4s located in "urbanized areas" (UAs) as defined by the Bureau of the Census (unless waived by the NPDES permitting authority), and on a case-by-case basis those small MS4s located outside of UAs that the NPIDES permitting authority designates. For more information on Phase 11 small MS4 coverage, see Fact Sheets 2.1 and 2.2. 0 perators of regulated small MS4s are required to design their programs to: 0 Reduce the discharge of pollutants to the "maximum extent practicable" (MEP); 0 Protect water quality; and Ell Satisfy the appropriate water quality requirements of the Clean Water Act. Implementation of the MEP standard will typically require the development and implementation of BMPs and the achievement of measurable goals to satisfy each of the six minimum control measures. The Phase If Rule defines a small MS4 storm water management program as a program comprising six elements that, when inlPICITICIlted in concert, are expected to result in significant reductions of pollutants discharged into receiving waterbodies. 'file six MS4 program elements, termed "minimum control measures," are outlined below. For more information on each of these required control measures, see Fact Sheets 2.3 — 2.8. Public Education and Outreach Distributing educational materials and performing outreach to inform citizens about the impacts polluted storm water runoff discharges can have on water quality. Public Participation/Involvement Providing opportunities for citizens to participate in program development and implementation, including effectively publicizing public hearings and /or encouraging citizen representatives on a storm water management panel. Illicit Discharge Detection and elimination Developing and implementing a plan to detect and eliminate illicit discharges to the storm sewer system (includes developing a system map and informing the community about hazards associated with illegal discharges and improper disposal of waste), he Phase 11 program for MS4s is designed to accommodate a general pennit approach using a Notice of Intent (NO1) as the permit application. The operator of a regulated small MS4 must include in its permit application, or NOI, its chosen BMPs and measurable goals for each minimum control measure. To help permitlees identify the most appropriate BMPs for their programs, EPA will issue a "menu," of BMPs to serve as guidance. NPUES permitting authorities can modify the EPA menu or develop their own list. For more information on application requirements, see Fact Sheet 2.9. What Are the Implementation Optiom? he rule identifies a number of implementation options for regulated small MS4 operators. These include sharing responsibility for program development with a nearby regulated small MS4, taking advantage of existing local or State programs, or participating in the implementation of an existing Phase I MS4's storm water program as a co- perrmittee. These options are intended to promote a regional approach to storm water management coordinated on a watershed basis. Required? Contact ' U.S. EPA Office of Wastewater Management ® Phone: 202 260 -5816 ® E -mail: SW2@epa.gov ® Internet: www.epa.gov /owm/sw /phase2 Reference Documents Storm Water Phase 11 Final Rule Fact Sheet Series ® Internet: www.epa.gov /owm/sw /phase2 0�5' Storm Water Phase II Final Rule (64 FR 68722) ® Internet: www.epa.gov /owin/sw /phase2 ® Contact the U.S. EPA Water Resource Center — Phone: 202 260 -7786 — E -mail: center. water- resource resourcc@cpi.gov December 9, 2002 Randy Brogdon Mayor PO Box 180 Owasso, Oklahoma 74055-0180 Re: Stonn Water Phase 11, Letter of Designation = FRANK KEATING Governor On December 8, 1999 the EPA published the Storm Water Phase 11 final rules. Phase 11 included several changes to the stormwater program across the state. Under the new Phase 11 rules regulatory agencies were required to determine and designate those small Municipal Separate Storm Sewer System (MS4) that required permitting. The Storm Water Phase 11 rules required evaluation of those cities, outside of an UA, with a 2000 Census population greater than 10,000 with a density of greater than 1,000 people per square mile. These cities were evaluated by criteria including discharge to sensitive waters, high growth or growth potential, high population density, contiguity to an urbanized area, significant contribution of pollutants to waters of the United States. The DEQ has completed its review of those cities located outside of an UA. We have determined that the City of Owasso meets the conditions to be designated as a regulated small MS4. This letter constitutes your notice that the City of Owasso will be required to obtain a small MS4 permit. DEQ is currently developing a gcncral perillit for this I)Lirpose. After that permit is finalized, you must submit your application by JLHIC 9, 2003. 101 NORTH ROBINSON, RO, BOX 1677, OKLAHOMA CITY, OKLAHOMA /3101-1611 piIntud on rucyclod papof w1th wy Ink Slorin I- Valrr• I'h�lsl I/, I,N/er (?f'I)c.S'tgnatioll pg. 2 A Copy of the Phasc 11 Designation faunal Rcport and an El "A Fact Shcet of] dic small MS4 program arc enclosed. If you have questions or nccd additional information, feel free to contact Stephen Weber at (405) °/02`5194 or by email at Stepl7cy7,MMbci° a,ciccatc.ok.cis Sincerely, Marls Derichsweiler, P.E,, Engineering Manager Watershed Planning and Storm Water Permitting Water Quality Division SW/MD/BR/sw cc. Robert Carr, Public Works Director, City of Owasso POI)LIlation (10) Density (10)_ High Growth or High Growth Potential Change from Previous Census (10) Corporate Land Area (10) Contiguity to an Urbanized Area (15) m Discharge or Potential Discharge to Sensitive Waters a 303(d) listed streams for Storm dater related pollutants (20) " 0 HQW, ®RW, Scenic Ibver, S S, or RW /SETS Watersheds (25) . TOTAL: (100) — -- CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 754 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, TO-WIT: Section One: That Part 18, Stormwater Management of the Code of Ordinances of the City of Owasso, Oklahoma, is hereby established by adopting the following provisions, same being codified as set forth below: Chapter 1. Definitions Chapter 2. Stormwater Management Program 18-201 Findings of Fact 18202 Purpose Chapter 3 Stormwater System Service Charge 18-301 Introductions and exemptions 18-302 Rate Structure 18-303 Adjustment of Service Charge 18304 Collection Chapter 4 Stormwater Management Fund Chapter 5 Stormwater Fee Schedule al = I =1 1239210199LOWN SECTION 18-101 DEFINITIONS For the purposes of this Section, the following terms shall have the meanings respectively ascribed to them herein: 1. "City" shall mean the City of Owasso, Oklahoma. 2. "Detention facilities" shall mean facilities designed to hold stormwater for a short period and then to release it to the natural watercourse. 3. "Developed real estate" shall mean real property altered from its natural state by the addition to or construction of any impervious surface such that the hydrology of the property is affected. 4. "Director" shall mean the Public Works Director of the City of Owasso, Oklahoma or his/her authorized representative. 5. "Equivalent service unit (ESU)" shall mean three thousand (3,000) square feet of impervious surface. 6. "Impervious surface" shall mean any hard surfaced area which prevents or retards the entry of water into the soil in the manner and to the extent that such water entered the soil under natural conditions, causing water to run off the surface in greater quantities or at an increased rate of flow than was present under natural conditions, such as but not limited to rooftops, asphalt or concrete sidewalks, paving, driveways and parking lots, walkways, patio areas, storage areas, and gravel, oiled macadam or other surfaces which similarly affect the natural infiltration or ran-off patterns of real property in its natural state. 7. "Drainage Basin Plan" shall mean the plan adopted by the City for managing surface and stormwater facilities and features within an individual drainage basin. 8. "Service charge" shall mean the fee levied within the boundaries of the City for the use of the City of Owasso stormwater drainage facilities. 9. "Undeveloped real estate" shall mean real estate unaltered by the construction or addition of any impervious surface which would change the hydrology of the property from its natural state. 10. "Retention facilities" shall mean facilities designed to hold stormwater for a sufficient length of time to provide for it to be consumed by evaporation, infiltration into the soil or other natural means. 11. "Residential property" shall mean any property designed and used principally for residential single-family or duplex purposes and developed according to and meeting the bulk and area requirements for residential single-family or duplex zoned property as set forth in the Owasso Zoning Code at the time of development of such property. CHAPTER 2 STORMWATER MANAGEMENT PROGRAM SECTION 18201 FINDINGS OF FACT The City of Owasso, Oklahoma makes the following findings of fact: 1. In 1990 the U.S. Environmental Protection Agency (EPA) promulgated regulations for establishing water quality based municipal stormwater programs to address stormwater runoff from municipal separate storm sewer systems (MS4s); 2. These regulations were incorporated into existing wastewater treatment permits under National Pollutant Discharge Elimination System (NPDES) rules. Urban runoff from storm events became regulated under the NPDES permitting requirements. 3. On December 8, 1999, EPA published final "Phase 11" regulations and state regulatory agencies (which includes the Oklahoma Department of Environmental Quality (ODEQ)) were required to determine cities under 100,000 population and designate small MS4s that require permitting. The small MS4s are defined as those towns with at least 10,000 population and a minimum density of 1,000 people per square mile. 4. The City of Owasso has been notified that the city meets the conditions to be designated as a regulated small MS4. 5. Both the EPA and Oklahoma regulations require that the six Minimum Control Measures (MCMs) be addressed in implementing a successful Phase Il Stormwater Management Program. Each Minimum Control Measure has a number of Best Management Practices (BMPs) that constitute the core activities pertaining to each. 6. A Stormwater Management Program document (SWMP) specifies for each MCM what activities will be performed, measurable goals, implementation schedules and estimated annual costs. 7. An Annual Report is to be submitted to the ODEQ that documents implementation and BW effectiveness under each of six MCMs, which are: Public Education and Outreach Public Participation and Involvement Illicit Discharge Detection and Elimination Construction Site Stormwater Runoff Control Post Construction Management in New Development and Re-Development Pollution Prevention and Good Housekeeping 8. A comprehensive approach to managing stormwater runoff and floodplain management is required to address existing and future needs. 9. The existing stormwater drainage facilities of the City of Owasso require continuous operation, maintenance, renewal and replacement. 10. Drainage conditions may be created by the cumulative effect of increase in impervious areas due to subdivision, commercial and institutional construction. 11. While the City does not own all drainage facilities within its jurisdiction, it does own or control a sufficiently comprehensive system in each of the major drainage basins so as to make a unified approach to stormwater drainage issues a desirable and administratively achievable goal. Ordinance #754 Stormwater Management Page 2 SECTION 18-202 PURPOSE It is the purpose of this ordinance is to improve the promotion of public health, safety and welfare by providing for, acquiring, constructing, operating, equipping and maintaining within the City of Owasso a Stormwater Management Program and to provide a source of funding for the program. The Stormwater Management Program is intended to: 1. Protect human life, health, and property; 2. Minimize public and private storm and flood losses from stormwater runoff in the City; 3. Provide for development of a Stormwater Master Plan which will define the existing and future drainage system, identify drainage facilities improvements and project long -range capital improvements requirements; 4. Comply with the Phase lI Stormwater Management regulations of the U.S. Environmental Protection Agency /Oklahoma Department of Environmental Quality and the National Pollutant Discharge Elimination System; CHAPTER 3 STORMWATER SYSTEM SERVICE CHARGE SECTION 18.301 INTRODUCTIONS AND EXEMPTIONS There is hereby established a Service Charge for the use of the City of Owasso Stormwater System at rates hereinafter established; provided, however, that the Stormwater System Service Charge shall not be imposed on the following types of property: 1. City -owned highways, streets, rights -of- -way, parks and open space, and leased uses on city -owned properties; 2. Privately -owned residential streets and rights -of -way, other than driveways; parks and open space; 3. Public schools; 4. Railroad rights -of -way; 5. Undeveloped parcels of agricultural use consisting of five (5) or more acres and containing no habitable structures. SECTION 18 -302 RATE STRUCTURE The monthly Stormwater System Service Charge for all tracts with impervious area is determined as follows: 1. Single family, residentially used property within the corporate limits of the City is hereby assigned one Equivalent Service Unit for each developed lot, tract, or parcel of record with the County Clerk. For purposes of this section, agricultural property which includes a single habitable structure shall be considered residential property, and agricultural property which includes more than one habitable structure shall be assigned one Equivalent Service Unit for each structure. Provided further, in case of duplex through quadplex developments with two (2) or more dwelling units on the same lot, tract or parcel, one Equivalent Service Unit shall be applied to each dwelling unit. 2. The impervious surface of all other lots, tracts, or parcels of developed real estate within the corporate limits of the City shall be measured to determine the Equivalent Service Units to be assigned to such lots, tracts or parcels. The developer shall calculate and report the proposed impervious area to the Director for each new development. The current Stormwater System Service Charge will be applied to each Equivalent Service Unit or portion thereof. 3. The rates established herein shall become effective on July 1, 2003 for all areas within the City on that date. For areas annexed thereafter, the rates shall become operative within thirty (30) days following annexation by the City Council. Ordinance #754 Stormwater Management page 3 SECTION 18 -303 ADJUSTMENT OF SERVICE CHARGE If any person considers the Stormwater System Service Charges to be inaccurate or erroneous, the owner of the parcel may request a review of the charges by the Director within thirty (30) days of the bill or statement in question. The Director shall respond to the request within fifteen (15) days. The property owner shall have ten (10) days to challenge the decision of the Director to the City Manager. All requests must be in written form and no notice of review shall delay payment by the due date. The Director or the City Manager may adjust a Stormwater System Service Charge and this action shall be accounted for on the next billing cycle. SECTION 18.304 COLLECTION 1. The Service Charges herein established for use of the City of Owasso Stormwater System shall be billed to each user monthly, along with any bill for water, sanitary sewer, solid waste collection, or other utility services provided by the City, and such penalties as are now or may hereafter be established for the City of Owasso utility service bills. All collecting agencies authorized by the City to accept payment of any City utility bills are hereby directed to advise customers of the provisions of this section. 2. In the event that any utility account shall become delinquent, water services or any other City utility service may be terminated until all delinquent charges shall have been paid in fall. The provisions for collection provided herein shall be cumulative to any rights or remedies, which the City may have under the laws of the State of Oklahoma. 3. In the case of users of real estate who are not billed for water, sanitary sewer or collection of solid waste by the City, the owner of the real estate or agent of the owner shall be billed monthly for the Stormwater System Service Charges herein established. 4. The City may enter into contracts with other public, quasi - public or private utility companies for the cooperative collection of any or all of the City of Owasso Service Charges. 5. All of the proceeds of this Stormwater System Service Charge are deemed to be in payment for use of, and in receipt of benefits from, the City Stormwater Management Program by the real property on, and with respect to which, the charge is imposed to the owners. j SECTION 18 -401 FUNDS A special fund or funds shall be maintained for the purpose of identifying and controlling all revenues and expenses attributable to stormwater management services. All loans, grants or funds received for the administration, operation, construction and improvement of Stormwater management services shall be deposited in such fund or funds. Disbursements for costs of data collection, planning, maintaining, operating and improving drainage services and/or facilities shall be made from the appropriate fund or funds. CHAPTER 5 STORMWATER FEE SCHEDULE SECTION 18501 FEE SCHEDULE Consistent with the requirements defined herein, the monthly stormwater system service charge may be established by the City Council of the City of Owasso by separate resolution for each Equivalent Service Unit assigned to a lot, tract, or parcel of real estate. Ordinance #754 Stormwater Management Page 4 Section Two: The invalidity of any provision., clause or portion of this Ordinance or the invalidity of the application thereof to any person or circumstance shall not affect the remainder of this Part or the validity of its application to other persons or circumstances. Section Three: The provisions of this ordinance shall become effective thirty (30) days from the date of first publication as provided by law. PASSED AND APPROVED this 20`h day of May, 2003, CITY OF OWASSO, OKLAHOMA. By: ATTEST: Marcia Boutwell, City Cleric APPROVED AS TO FORM: Stephen P. Gray, City attorney Clary Cochran, Mayor Ordinance #754 Stnranvvater Management Page 5 WITHIN THE CITY LIMITS OF THE CITY OF OWASSO, OKLAHOMA, D ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The City Council of the City of Owasso, Oklahoma desires to establish the following rate for the use of the City of Owasso Stormwater System: $2.50 per month per equivalent service unit. OF NOW, THEREFORE, 'p��(Lg�E�y+IT ✓g+, SOLVED BY THE CITY COUNCIL O�9 HE �.:.I'?iY O %" O aW ASSO, OKLAHOMA AHO1Y�LY A HAT: SECTION ONE: From and after the effective date of this Resolution (as hereinafter set forth), the charges by the City to its customers for the use of City's Stormwater System shall be: I ESU for each residential water /sewer customer and nog. - presidential water /server customer with meters less than 2 -inch; and, 3 ESUs for each non - residential water /sewer customer with water meters equal to or greater than 2-inch, such rate established pursuant to Ordinance 9754. SECTION TWO: The rates hereby approved shall become effective on July I, 2003. APPROVED AND ADOPTED this 201h day of May, 2003 by the City Council of the City of Owasso, Oklahoma. Gary Cochran, Mayor Marcia Boutwell, City Clerk Stephen P. Gray, City Attorney Y V l TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM, RECREATION CENTER PRIVATIZATION REVIEW AND EVALUATION COMMITTEE SXJBJE4 CT: RENE WAL OF YMCA LEASE DATE: May 15, 2003 In July of 1996, the Owasso City Council unanimously approved the leasing of the former Recreation Center and Pool facility to the YMCA. The lease period was ten years and included the initial investment of a minimum $ 250,000 into the center by the YMCA. The decision to approve the YMCA lease followed a "Request for Proposals" and an evaluation of the proposals received, Over the last several months, staff has been meeting with YMCA officials in order to renew their lease of the facility. The YMCA approached the City about renewing the lease earlier than needed as they are desirous of making some additional improvements to the facility and the parking lot, but did not want to do so until the lease renewal could be finalized. Fks it turns out there are minor changes in the proposed lease agreement. The changes include ,�s,ates, minor notification requirements, the removal of the minimum investment requirement of $ 250,000 that was contained in the first lease agreement, and a reduction in the amount of liability insurance. The original (and continued) conditions of the lease are as follows: Leased property includes Recreation Center building and four sports fields located to the west of the building. 11 ® Lessee shall hold the city harmless from any liability. ® Lessee must keep facility in clean, healthy and safe condition. ® Lessee cannot alter facility without approval of city. City cannot sell facility unless lessee receives value of all enhancements. ® All costs associated with operating the building and west sports fields, including one -half of the east parking lot and all of the west parking lot, are the responsibility of the YMCA. a Two ball fields east of building can be utilized when available. Lessee must provide city with schedules of uses in advances ® Lessee's use must expand and enlarge recreational opportunities for Owasso. * Lessee is responsible for any damage to building. Lessee must insure for liability in an amount not less than $19000,000. (previously this was 2,000,000) Lease can be terminated by either party with one hundred eighty (180) days notice prior to end of initial term, (Formerly this was a sixty (60) day notice requirement) Either party may request a renegotiation of terms of contract by giving a 30 -day notice of such desire. Kira grey and staff have reviewed the lease agreement and are comfortable with all conditions. The relationship between the City of Owasso and the YMCA has been a positive one since the lease inception and there is every expectation that this will continue through the life of the proposed lease. Tal MI THIS LEASE, made at Owasso, Oklahoma, on the —_ _^ day of March, 2003, but effective May 1, 2003, by and between the CITY OF OWASSO, OKLAHOMA, an Oklahoma municipal corporation, its successors and assigns, hereinafter called "LESSOR," and THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER TULSA ("YMCA"), hereinafter called "LESSEE." WITNESSETH: That LESSOR does hereby let and lease unto LESSEE the premises situated in the City of Owasso, County of Tulsa, State of Oklahoma, and further described as follows: Rayola Recreation Center, outdoor swimming pool, and appurtenant facilities consisting of the western four (4) ball fields, hereinafter referred to as "Recreational Facility." Said Recreational Facility is to be used and occupied for recreational purposes only. LESSEE, for no additional consideration, shall be allowed to utilize the two (2) eastern (front) baseball fields when same are not otherwise scheduled for use by or through LESSOR. Such fields shall become part of the herein demised premises when the parties find it to be appropriate and the parties will review this status annually. TO HAVE AND TO HOLD unto LESSEE for the term of ten (10) years, commencing on the 1st day of May, 2003, and ending on the 31st day of May, 2013, upon the covenants and agreements herein set forth. I The LESSEE hereby covenants and agrees to pay to the LESSOR as rent for the Recreational Facility during the term hereof, the sum of One Hundred Dollars ($100), payable at the rate of Ten Dollars ($10) per year, which rent shall be due on the I st day of May, 2003, and a like sum on the I st day of May each year thereafter during the term hereof. LESSEE, at its sole option, may make certain capital improvements to the Recreational Facility. Construction of the Recreational Facility capital improvements shall be the sole obligation and responsibility of the LESSEE. Such Recreational Facility capital improvements shall be accomplished in a workmanlike manner and shall comply with all local, state and federal laws pertaining thereto. LESSEE shall hold harmless LESSOR, LESSEE agreeing to indemnify LESSOR fi-orn and against any and all claims, cost, damage and expense, including any LESSOR incurred attorney fees and costs of alternative dispute resolution, and attorney fees and costs or loss incurred or suffered by the LESSOR arising out of LESSEE's Recreational Facility capital improvements, excluding attorney fees and costs incurred in any dispute between LESSEE and LESSOR. If, upon the expiration of the term hereof, and for a period of five (5) years thereafter, LESSOR sells such Recreational Facility herein demised, then, in such event, LESSOR shall pay LESSEE, solely from the proceeds of such sale, an amount of money for the Recreational Facility value enhancement resulting from the Recreational Facility capital improvement by LESSEE; provided, however, such value enhancement repayment from proceeds shall equal the value of enhancement from the date of capital improvement completion as depreciated on a straight line basis over the term of years from date of completion until the date of sale. For the purposes of this Lease, depreciable life of said capital improvement shall be fifteen (15) years. 1 Notwithstanding any other provision hereof to the contrary, either party hereto may terminate this Lease at any time upon one hundred eighty (1 80) days' written notice to the other party. If LESSEE so terminates, it shall forfeit all its right, title and interest to said capital improvements to LESSOR. If LESSOR so terminates, the parties hereto shall seek to negotiate a mutually satisfactory settlement. In the event the parties cannot agree, determination of LESSEE's damages shall be settled by arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association. The location for any such arbitration shall be in Tulsa, Oklahoma, 3. LESSOR shall not allow the Recreational Facility to be used in any manner which shall unreasonably interfere with LESSEE's occupancy and/or programs, nor which shall, in any way, cause any damage to the Recreational Facility or the LESSEE's equipment located thereon. 4. LESSEE has examined and knows the condition of the Recreational Facility and has received the same in its present condition. LESSEE shall keep the Recreational Facility in a clean, safe, and healthy condition, in accordance with the ordinances of the City of Owasso, Oklahoma, and applicable safety and recreational standards as agreed to between LESSOR and LESSEE. 5. LESSEE will use and occupy the Recreational Facility and appurtenances in a careful, safe, and proper manner, in accordance with the ordinances of the City of Owasso, Oklahoma; and LESSEE will not allow the Recreational Facility to be used for any purpose in any way that will increase the rate of insurance thereto, not for any purpose other than that hereinbefore specified, not to be occupied in whole or in part by any other persons; and will not bring nor suffer to be brought into or upon the Recreational Facility any substance or force that will increase the hazard of fire in or on the Recreational Facility, and will not permit liquor to be sold at wholesale or retail, or consumed on the Recreational Facility; will not sublet the Recreational Facility or any part thereof, not assign this Lease, without in each case, the written consent of the LESSOR first obtained; and will not pem-tit any transfer by operation of law of LESSEE's interest in the Recreational Facility. LESSEE shall not use the Recreational Facility for any unlawful purpose or in any way that will injure the reputation of the same or disturb the neighborhood; and will not permit any substantial alteration of or upon any part of the Recreational Facility, with the exception of the Recreational Facility capital RECREATION FACILITY LEASE AGREEMENT 2 improvements, nor allow any sign or placard posed or placed thereon, except by written consent of LESSOR unless otherwise provided in said written consent. 7. LESSEE shall have the following duties with reference to the Recreational Facility: a) To keep the Recreational Facility clean, as stated herein; b) To dispose from the Recreational Facility all rubbish, garbage and other waste, in a clean and sanitary manner; C) To properly use, operate and maintain the facilities hereby demised, including, but not limited to, all exterior and interior portions of the recreation facilities, all electrical, gas, plumbing, heating and cooling equipment therein, as well as that portion of the parking lot which is part of the Recreational Facility; d) To maintain the grounds of the Recreational Facility in a clean, safe and sanitary condition, including all mowing of the grass and maintenance of the demised athletic fields thereof, and C) To assume and be solely responsible for the planning, development, safety, supervision and other program aspects of LESSEE's recreational programs. 8. LESSEE will deliver up and surrender to the LESSOR possession of the Recreational Facility hereby leased upon the expiration of this Lease or its termination in any way in as good condition and repair as the same shall be at the commencement of said term (loss by fire and ordinary wear and decay only excepted) and deliver the keys at the office of the LESSOR or LESSOR's agent. 9. LESSOR may have free access to the Recreational Facility at all reasonable times for the purpose of examining the same. 10. LESSEE's use of the Recreational Facility, as well as its programs instituted and administered thereon, shall at all times be done with the objective of enlarging and expanding upon recreational opportunities for all members of the YMCA and the citizens of Owasso, Oklahoma. Further, LESSEE's use of the Recreational Facility, as well as its programs instituted and administered thereon, shall not discriminate against any person or persons on the basis of race, creed, sex, national origin, disability status, or religious belief, RECREATION FACILITY LEASE AGRE EMENT 3 11 LESSOR shall not be liable for any damage occasioned by or from plumbing, gas, water, steam, or other pipes, or sewage, or bursting, leaking or running of any cistern, tank, washstand or waste pipe in, above, upon or about said building or premises, nor for damage occasioned by water, snow or ice, nor for any damage arising from acts or negligence of LESSEE, its agents, licenses, employees, invitees or guests. 15. The LESSOR hereby covenants and agrees that if the LESSEE shall perform all the covenants and agreements herein stipulated to be performed on LESSEE's part, the LESSEE shall at all times during said term have the peaceable and quiet enjoyment and possession of the Recreational Facility without any manner of let or hindrance from LESSOR or any person or persons lawfully claiming said premises. 16. LESSEE shall hold the City of Owasso, Oklahoma, its officers, agents, employees, and independent contractors harmless and fully indemnify said City of and from any and all claims of neglect, negligence, liability for personal injury or property damage occurring during the terms of this Lease, except as the same may arise from the negligence of LESSOR or LESSOR's agents or employees. This indemnification and hold harmless agreement shall extend to reasonable attorney fees and costs incurred in defending itself from any claims made during the terms of the Lease, including therewith alternative RECREATION FACILITY LEASE AGREA EMENT 4 dispute resolution attorney fees and costs, excluding attorney foes and costs incurred in connection with a dispute between LESSOR and LESSEE. 17. LESSOR and LESSEE may request that the terms and provisions of this Lease be reopened upon thirty (30) days' notice in uniting to the other party. Each party shall attempt, at this point, to address any such issues raised by the other, but the process of reopening or renegotiating shall not obligate either party to accept the proposal of the other party or to vary the terms of this Lease. IN WITNESS WHERE, the parties have hereunto sot their hands on the day and year first above written. City of Grasso, Oklahoma 0 The Young .Men's Christian Association of Greater Tulsa M Dale Steinkuehler RECREATION FACILITY LEASE AGREEMENT 5 TO. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. DAVID WARREN PARKS DIRECTOR RI P1, - RE, QUEST TO AWARD BID FOR RAYOLA PARK DRAINAGE CHANNEL IMPROVEMENTS — PHASE I DATE- May 14, 2003 The ITY 2002-03 Budget included funding for Capital Improvement Projects for several different projects throughout the City of Owasso. Included in that project list was funding to provide improvements to the Rayola Park Drainage Channel, A total of $100,000 was budgeted for this improvement. All bids were to be received by April 18, 2003 at 2:00 PM and due to the nature of the project, a mandatory pre-bid meeting was also required. A total of eight bid packets were picked up from the City Clerk's office and five companies submitted bids. A copy of the bid tally sheet is attached. A review of the bids submitted indicates than one company did not submit complete bid documents and that Carter Excavating of Sand Springs is the qualifying low bidder. Although not previously awarded a contract with the City of Owasso for any type of improvement of this nature, a review of the references of Carter Excavating were positive, with work being completed recently in Broken Arrow and Tulsa. Due to the significantly low bid figures, staff would also like to include Alternate #2 in the project. This will allow for a sodded bottom of the drainage channel, 'as well as the seeding/mulching of all sloped areas. This will provide for a more polished finish at the time of completion of Phase I of the improvements. Phase 11 of the improvements will include additional plantings and channel aesthetics. Funds for the drainage channel improvements were included within the Capital Projects Department budget in the amount of $100,000. Staff recommends Council award Phase I of the Rayola park: Drainage Improvements to Carter Excavating, Inc., of Sand Springs, OK for $ 36,906. Tease note that there is a possibility that staz�, f ti ill be requesting a contract "Change Order„ at a future meeting mate in order to sod all sloped areas. 1. Bid Wally Sheet 1 Advertisement for Lids 3. Map of Project Area SECTION 00100 ADVERTISEMENT FOR BIDS CITY OF OWASSO 111 NORTH MAIN OWASSO, OK 74055 ADVERT 11SEMENT FOR BIDS BIDDERS shall submit a completed "Statement of Biddees Qualification", Section 00230, at the i en mittal, All fonns are included. 'in t"' t time of the BID sub fi.31 ,b The CONTRACT DOCUMENTS may be examined at the following location. I North Main Owasso, OK 74055 (918) 376-1511 Copies of the CONTRACT DOCUMENTS may be purchased at Owasso City Hall upon payment ®f Twenty Five D011ars ($2100) for each sets which is the cost of reproduction . and will NOT be refunded, RTISENIENT FOR- BID�s ' Page 2 �or 2 UI-I 1?—V==fT1756^r IIIN.Main PO Box 180 Owasso, OK 74055 (918) 376-1500 IM� Rayola Park Drainage Channel Improvements 5 Marcia Boutwell. David Warren roy-131= BASE BID ALT I ALT 2 $29,606.00 $6,500.00 $7,300-00 $363606.06 $6,536.25 $9,383.85 $56,300-00 $3,350.00 $4,300-00 $73,200.00 $4,500.00 $7,040.00 Incomplek, Bid Documents m '.;'.alai - `�;,,�;a�.iia ,. .�."- .r" ^ -.�• . CITY OF O WASSO FROM. ANA STAGG, P.E. ENGINEERING PRO EC TS MANAGER SUBJECT: AWARD OF CONSTRUCTION CONTRACT r, Y02-03 STREET REPAIR PROJECT' DATE. May 9, 2003 Bids were opened on April 28, 2003. Three bids were received (see Attachment 17) with bid totals (base bid and additive) as follows; Apparent Low JLT Corporation $ 67,064.70 Second Low Magnum Construction, Inc. $ 85,100.00 High Horizon Construction, Inc. $ 132,365.05 Engineer's Estimate $ 85,950.00 The large difference between the JLT Corporation total bid compared to the second low bid and Engineer's Estimate raises a concern as to JLT's ability to complete the work to bid specifications. Although JLT was the contractor for the FYOI -02 Street Repair contract, we had much difficulty in completing some repair sites to the satisfaction of the city. Under Oklahoma State law, award of a construction contract does not require award to the lowest bidder but to the "lowest responsible bidder ". It is for the reasons stated above that staff do not consider JLT as the lowest responsible bidder and recommends award to the second low bidder (Magnum Construction, Inc.) in the amount of $85,100.00. Magnum has successfully completed work for the city on previous street repair contracts. The FY02 -03 Capital Improvement Fund Budget included $ 1 15,000 for street improvements. Of this amount, $23,396.50 has been expended by city crews for some of the smaller high priority repairs leaving a total of $91,603.50 remaining for contract work. I alff'ml I Staff recommends Council approval to award the FY02 -03 Street Repair contract to Magnum Construction, Inc. of Broken Arrow, Oklahoma in the amount of $85,100.00. ATTACHMENTS- A, Nigh Priority Sites Trap B. Contract Sites baps C. Contract Sites List D. Bid Documentation LEGEND PROPOSED 2003 REPAIR PROJECTS N FUTURE REPAIR PROJECTS 0 CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACHMENT A ME 96TH 1 r- r r- n i r"% PROPOSED 2003 REPAIR PROJECTS 0 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACHMENT B -1 ST N LLI Ld yip Ld L0 f., pw -c'M JJ ... ------ --- 4 4 .... .......... . 1 ANE,- PLAZA 86TH STN ------------- r �--1 jl, q IsT of Ci- ------ 76TH ST N V-1 LEGEND PROPOSED 2003 REPAIR PROJECTS 0. PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACHMENT 8-2 a 126TH ST N ' 'xi 'N"'s YA 116TH STN ------ - ---- ---------------- - ----- -- lq� 1.:? lUw CO j ...... .. - ------- UN H'ALE AC. Al U il ; ' F-3? ES 11 1-o ml,;i/ sss Of mim >< CK Ld 0 ui 106TH ST N LEGEND PROPOSED 2003 REPAIR PROJECTS PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ATTACHMENT B-3 FY 2002-2003 STREET REPAIR PROJECT Description Route Back Route Ahead Segment ID Deficiency N 95th Ave E 113th St N Cul-de-sac 122AS06 Potholes Multiple 8x12 -E Advanced Cracking and N 108th E Ave E 96th PIN Cul-de-sac 184AS04 Deterioration 6'x6' ____ Alligator Cracking (1 5x 15, E 98th St N N 107th E Ave End of Subdivision 184AS12 12x32) 98th St N — N 108th E Ave N 109th E Ave 184AS23 Rutting 4x45 Advanced Cracking WO, 4x40, Ash 14th St 16th St 194AS03 23x55 Advanced & Alligator Cracking N 117th E Ave N 118th E Ave— E-83rd St N 291AS04 _12x18 N 117th E Ave N 118th E Ave E 83rd St N 291AS04 Pothole Multiple 5x9, 1x2, 2x3 Rutting (Severe Both Sides) N 118th E Ave E 81st St N E 82nd St N 291AS26 3x80 E 84th St N N 123rd E Ave N 121st E Ave 292AS08 Advanced Cracking 24x34 Cracking (Advanced & Alligator) N 125th E Ave N 124th E P1 E 86th St N 29 S11 8x40, 4x40 N 125th E Ave N 124th E P1 E 86th St N 292ASII (2.5x4.5, 1 x 1) —Potholes N 125th E Ave N 124th E P1 E 86th St N 292AS1 1 Rutting & Heaving (25 x5) N 125th E Ave N 124th E P1 E 86th St N 292AS11 Utility Patch Failure (3x1) N 128th E Ave E 85th St N E 86th St N 292AS45 Alligator Cracks 4x28 N 128th E Ave E 85th St N E 86th St N 292AS45 Potholes (Multiple) 10x12 Rutting Near Multiple Potholes N 128th E Ave E 85th St N E 86th St N 292AS45 3x45 Advanced Cracking W, 3x18, E 78th St N N 117th E Ave N 120th E Ave 293ASIO 4x18,6x6,3x36 E 78th St N N 117th E Ave N 120th E Ave 293AS10 Potholes 3x3 N 121st E Ave Cul-de-sac E 78th St N 293AS20 Alligator Cracks 12x20 N 121st E Ave Cul-de-sac E 78th St N 293AS20 Pothole 12x12 N 121st E Ave Cul-de-sac E 78th St N 293AS20 Rutting 3x200 Advanced Cracking & Potholes N 120th E Ave E 80th P1 N E 82nd St N 293AS25 12x12 E 80th P1 N N 118th E Ave Cul-de-sac 293AS26 Potholes (Multiple) 12x14 E 80th PI N N 118th E Ave Cul-de-sac 293AS26 Rutting Severe 3x150, 3x175 Advanced Cracking & Rutting N 117th E Ave N 117th E Ave Cul-de-sac 293AS31 (2x226) . N 117th E Ave N 117th E Ave Cul-de-sac 293AS31 Potholes Multiple 10x19 ATTACHMENT C 17f TT-(VlF7FF?TTSYlfll I I I N. Main PO Box 180 Owasso, OK 74055 (918) 376-1500 Date: TO- HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ANA C. STAGG, P.E. ENGINEERING PROjic�s MANAGER SURJECT- AWARD CONTRACT FOR PRE' -CAST MODULAR CONCRETE ri ENCE SYSTEM AT F AIRVIEW CEMETERY Premier Crete Products, LCC (Dallas, TX) $65,700.00 Superior Concrete Products (Arlington, TX) $73,312.50 The staff has reviewed the submitted bids and the qualifications of the apparent low bidder. used on that review and a check of references, Premier Crete Products, LLC appears qualified to perform the work. W10 0 ; "MA , MCI "Ate IN,— a Pre-Cast Modular Concrete Fence System at Fairview Cemetery Funds for this project are included in the FY 02-03 Cemetery Care Fund (Line Item 22-190- 54200), RECOMMENDATION- cv cv ATTACHMENT I \\ BURIED TELEPHONE 2�- .1 I 0'(FE CE TO -ELEPHONE LINE Li Ltj -c —4--d 0 655' PROPOSED FENCE 202- (FENCE TO TELEPHONE LINE) T-1 2( 25'- (FENCE TO PROPERTY LINE) 1 23 EXISTING FENCE 1 ; `--�. L-7' x —x —x —x —x —x ----------- — ---- — - — 76th STREET N .......... . T------- CEMETERY FENCE PLAN lfflffll� vs, Al ATTACHMENT 3 I hereby acknowledge that I have read the specifications and that 1 am legally bound by the statements on the Bid Proposal - Submittal Page. k 14,i j I I a� -7 Add Addx ess Aja-3 -7,3 Phone 17affil"11"i'D O'K Mery THE 34 ,> CITY OF OWASSO OM: DAN YANCEY CHIEF OF POLICE SUBJECT. INTER-LOCAL AGREEMENT FOR JAIL, SERVICES DATE: May 20, 2003 In December 2001 the City of Collinsville city hall was destroyed due to a structure fire, which also contained the fire and police operations. At the time, the police department was operating a 24 hour holding jail, by Oklahoma jail standards. As a result of the loss of the jail the Collinsville police Department has been unable to effectively process and hold prisoners on Collinsville municipal charges for lack of jail space. In March 2003 the City of Collinsville approached the City of Owasso about providing temporary jail space in the event their police officers arrested someone on municipal misdemeanor charges. The City of Owasso being receptive to helping a neighboring city, began the process of examining legal and procedural requirements, compensation and proper documents for the Inter-local agreement. Title 74 of the Oklahoma Statute, Chapter 31 -1001 is a statue that provides municipalities with the authority to enter into inter -local agreements. The purpose of Section 1001 is to permit local governmental units to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population and other factors influencing the needs and development of local communities. The cooperating governmental units can, if they deem it necessary, create an entity to carry out the cooperative functions. Prior to its entry into force, an agreement made pursuant to the act shall be filed with the county clerk and with the Secretary of State. In the event that an agreement entered into pursuant to this act is between or among one or more public agencies of this state and one or more public agencies of another state or of the United States, said agreement shall have the status of an interstate compact, but in any case or controversy involving performance or interpretation thereof or liability thereunder, the public agencies party thereto shall be real parties in interest and the state may maintain an action to recoup or otherwise make itself whole for any damages or liability which it may incur by reason of being joined as a party therein. Such action shall be maintainable against any public agency or agencies whose default, failure of performance, or other conduct caused or contributed to the incurring of damage or liability by the state. Collinsville understands that Owasso will accept prisoners on a nonexclusive basis under this ARreement. The acceptance of prisoners is subject to space being available, Owasso reserves the right to reserve space in the jail for its anticipated prisoner needs and may require the removal of Collinsville prisoners to accommodate Owasso prisoners. RAIDIAMIRINGIM IMINIMI-10AM Any Collinsville prisoner desiring to bond out must post a bond with Collinsville. Collinsville must notify Owasso via facsimile immediately of any prisoner who has posted the bond. COMPENSATION: Collinsville shall pay Owasso at a rate per prisoner on a 24-hour basis set out in Schedule "A" ($27 per day) attached hereto. Said rates shall be adjusted from time to time by mutual agreement in advance of the renewal of any term of this agreement as provided. All respective parties involved including; both Chiefs of Police, City Managers, City Attorneys from both Collinsville and Owasso have reviewed said agreement and recommend approval. If approved by the council, the agreement will be sent to the State Attorney General's Office for review. If approved through the A.G.'s Office, the agreement will be filed with the Secretary of State and Tulsa County Clerk's Office. It is the staffs recommendation that council approval be given to the Interlocal Agreement for jail services between the City of Owasso and City of Collinsville. 1. Interlocal Agreement with attachments. INTERLOCAL AGREEMENT FOR JAIL SERVICES THIS INTERLOCAL AGREEMENT' FOR JAIL SERVICES (hereinafter "Agreement") is made and entered into by and between the CITY OF OWASSO, OKLAHOMA, (hereinafter "Owasso"), and the CITY OF COLLINSVILLE, OKLAROMA (hereinafter "Collinsville") WHEREAS, Title 74 O.S. 2001 1001 et seq. authorize cities to enter into interlocal agreements for jail services that specify the responsibilities of each party; MM-1 WHEREAS, Owasso has a jail facility and Collinsville desires to enter into this agreement to utilize Owasso's jail facility and the terms and conditions of this agreement; NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises contained herein, Owasso and Collinsville mutually agree as follows: 1. DEFINITIONS. Unless the context clearly shows another usage is intended, the following terms shall have the following meanings in this agreement: b. Collinsville prisoner means a person arrested by the Collinsville Police and held and confined in the Owasso Jail (either pre- or post-trial) pursuant to a violation of a Collinsville ordinance or a violation of state law which designated the crime for Owasso,Cityof/Intei-localAgreemetit.doc 1 JAIL AND HEALTH SERVICES b. Collinsville will have the fall responsibility of transporting its prisoners when necessary from the Owasso Jail to the David L. Moss Correctional Center. 11011�1 I �1113 � a. Collinsville understands that Owasso will accept prisoners on a nonexclusive basis under this Agreement. The acceptance of prisoners is subject to space being available. Owasso reserves the right to reserve space in the jail for its anticipated prisoner needs and may require the removal of Collinsville prisoners to accommodate Owasso prisoners. If Collinsville prisoners are to displaced and must be removed from the jail, Owasso agrees to provide Collinsville with notice in writing for, or teletype that the Collinsville prisoner must be removed. b. Prisoners may not be incarcerated in the Owasso jail longer than ten (10) days or contrary to any federal or state statutes or regulations or constitutional requirements for the Owasso Jail. Should an inmate serve his/her 10-day sentence in the Owasso Jail and still have additional days of jail time, Collinsville will transport their inmates to another facility. Should transportation be required for Collinsville inmates to appear in Municipal Courts, transportation will be the responsibility of Collinsville. C. Collinsville agrees that if any Collinsville prisoner is deemed out of control or dangerous by the personnel at the Owasso Jail, on four (4) hours' notice from Owasso to Collinsville, Collinsville shall make arrangements to remove and transport to Owasso, Cityo f/1 n ted ocal Ageement. doe 2 Acceptable reasons for the Owasso Intake Officer to refuse a prisoner include: The Owasso Intake Officer will inform the Collinsville personnel that they must get a medical and/or mental health release for the prisoner from a licensed physician before the individual will be accepted into the jail. e. If the prisoner is released by a licensed physician, the individual committing the prisoner must submit the following documents to the intake officer prior to processing of the prisoner: i A medical or mental health release signed by physician, and ii Any discharge "instruction sheet", and iii) Any prescriptions ordered by the physician. Owasso,Cityof/InterlocalAgrecinent.doc 5. RATE AND PAYMENT. Collinsville shall pay Owasso at a rate per prisoner on a 24-hour basis set out in Schedule A attached hereto. Said rates shall be adjusted from time to time by mutual agreement in advance of the renewal of any term of this agreement as provided in Section 6. Collinsville shall be responsible for all costs for the transport of its prisoners. a. Payment shall be made promptly by Collinsville to Owasso within thirty (30) days after a monthly statement is submitted by Owasso to Collinsville. 6. DURATION. The initial terms of this agreement shall commence upon execution by both parties and shall expire on December 31, 2003. Collinsville shall have an option to renew this agreement for a one-year term commencing on January 1, 2004 and ending on December 31, 2004, and a second renewal for a one-year term, commencing on January 1, 2005 and ending on December 31, 2005. Said renewals shall be subject only to mutual agreement of the parties with the rate and payment set forth in Schedule A. 7. RECORD KEEPING (BOOKING). Owasso agrees to maintain a system of record keeping relative to the booking and confinement of each Collinsville prisoner in Owasso,Cityof/Interloca]Agreemetit.doe 4 such style and manner as equivalent to Owasso's records pertaining to its own prisoners. Such records shall include, but not be limited to, the following information: defendant's name, charge, booking date, release date, and manner of release (i.e., personal recognizance, bond, cash bail). Along with monthly billing statement, Owasso shall submit to Collinsville or its authorized representative's copies of said records. 8. BOOKING PROCEDURE. Prisoners will be booked by Collinsville according to procedures and policies jointly agreed to by Owasso and Collinsville by completing for each such prisoner an appropriate booking sheet with a copy to be provided to Owasso, if requested, A copy of said booking sheet to be utilized under this contract is attached as Exhibit "B". 9. RELEASE OF COLLINSVILLE PRISONERS FROM OWASSO JAIL. No Collinsville prisoner confined in the Owasso Jail subject to this Agreement shall be released except: a. When requested by a member of Collinsville Police Department; b. In compliance with orders of the court in those matters which the courts have jurisdiction; C. For appearance in court; d. For interviews by Collinsville Police or attorneys; C. If the prisoner has served his or her sentence or the charge pending against the prisoner has been dismissed; or f. As determined by the Owasso Chief of Police or his designee as part of a plan to reduce prisoner population as a result of facility overcrowding; PROVIDED, however, Owasso and Collinsville prisoners shall be released or relocated to the David L. Moss Correctional Center on a "first in first out" basis. 9. When in the discretion of an Owasso police officer holding the rank of Sergeant or above, or the Communications Supervisor, such release is warranted, Owasso shall notify Collinsville Police of such event as soon as possible. 11. OPERATION OF JAIL. Owasso agrees to operate the jail to current professional standards and practices in accordance with all state and federal standards, Owasso, Ci tyo f/1 n terl ocalAgreem en Ld oc 5 whether set by constitution, statute or regulation. Collinsville shall receive equal treatment to that supplied to Owasso's own prisoner. 12. INDEMNIFICATION. b. In the event of the concurrent negligence of the parties, each party shall be responsible for payment of any claim or judgment in proportion to the percentage fault attributed to that party, C. The indemnities provided for in this paragraph I I shall apply to all legal costs and attorney's fees incurred by the party indemnified. In any action to enforce the indemnities provided for in this paragraph, the prevailing party shall be entitled to recovery of costs and attorneys' fees for the enforcement of these indemnities. 13. TERMINATION OF AGREEMENT. Either party may terminate this Agreement upon thirty (30) days written notice to the other City Manager. a. The Police Chiefs for each city and appropriate staff shall meet quarterly to discuss any pending issues to resolve disputes, if any. b. It is the parties' intent to resolve any disputes relating to the interpretation or application of this agreement informally through discussions at the staff level as described in paragraph 13 (a) above. In the event disputes cannot be resolved informally, resolution shall be sought by the City Managers. If the City Managers reach no resolution within thirty (30) days, either party may terminate this agreement. 15. WAIVER. No waiver of any right under this Agreement shall be effective unless made in writing by the authorized representative of the party to be bound thereby. Owasso,Cityof/InterlocalAgi-eement.doc 6 Failure to insist upon full performance on any one or several occasions does not constitute consent to or waiver of any later nonperformance. 18. PARTIAL INVALIDITY. Whenever possible, each provision of this agreement shall be interpreted in such a manner as to be effective and valid under applicable law. Any provisions of this agreement which shall prove to be invalid, void or illegal shall in no way affect, impair or invalidate any other provisions hereof, and such other provisions shall remain in full force and effect. 19. ASSIGNABILITY. The rights, duties and obligations of either party to this agreement may not be assigned to any third party without the prior written consent of the other party, which consent shall not be unreasonably withheld. 20. NO THIRD-PARTY RIGHTS. Except as expressly provided herein, nothing in this agreement shall be construed to permit anyone other than the parties hereto and their successors and assigns to rely upon the covenants and agreements herein contained nor to give any such third party a cause of action (as a third-party beneficiary or otherwise) on account of any nonperformance hereunder. 21. ENTIRE AGREEMENT. This agreement constitutes the entire agreement between the parties hereto and no other agreements, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes that are mutually agreed upon shall be incorporated by written amendment hereto. 22. SEVERABILITY. If any portion of the Agreement is changed per mutual agreement, or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. Owasso,Cityof/Intei-loca]Agi-cemeiit.doc 7 23. INTEGRATION. This written Agreement constitutes the complete and final agreement between Owasso and Collinsville. There are no other oral or written agreements between the parties as to the subjects covered by this Agreement. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 24. NOTICES AND ADMINISTRATOR. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand-delivered to the parties at their addresses as follows: TO CITY OF OWASSO City Manager 1 1 1 North Main Street Owasso, Oklahoma 74055 TO CITY OF COL LINSVILLE City Manager 106 North 12th Street Collinsville, Oklahoma 74021 The Owasso Chief of Police shall serve as Owasso's administrator or responsible official for this Agreement. The Chief of Police for Collinsville shall serve as Collinsville's administrator or responsible official for this Agreement. 25. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma as they now read or are hereafter amended. 26. APPROVAL AND FILING. Each party shall approve this Agreement by resolution, ordinance or otherwise pursuant to the laws of the governing body of said party. The attested signature of the officials identified below shall constitute a presumption that such approval was properly obtained. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this day of 2003. NOW MIN Owasso, C ityof/I nterl ocalA 0 greement.doc 8 APPOVED as to fonn: APPROVED as to form: DATE: REVM-W AND APPROVED BY THE ATTORNEY GENERAL: Owasso, Cityof/I nterl ocalAgreement. doc SCHEDULE A Daily Maintenance Fee $27.00 per person Owasso,C ityo f/Interl ocalAgreement. doe 10 j� .� �r 131) 111 Ct"_ ( C )I 1 1 FI 11 MASTER FILE #: JAIL BOOKING FORM CASE #: LAST NAME FIRST NAME MIDDLE NAME DOB AGE SEX RACE HGT WGT EYES HAIR RESIDENCE DRIVERS LICENSE STATE EXPIRES ALIASES SOCIAL SECURITY NUMBER PLACE OF BIRTH EMPLOYER HOME PHONE WORK PHONE . OCCUPATION TPD OR PID NUMBER NEXT OF KIN SCARS, MARKS & TATTOOS ❑ see back SKIN TONE: FBI NUMBER OSBI NUMBER LOCATION OF OFFENSE DATE & TIME -- PERSONAL PROPERTY LOCATION OF ARREST DATE & TIME CASH: COINS: CHECKS: TOTAL: KEYS: WALLET: WATCH: RINGS: ARRESTING OFFICER BACKING OFFICER SEARCHING OFFICER WEAPONS: CREDIT CARD #: a� TYPE: PHOTO TAKEN BY: PRINTS TAKEN BY: CREDIT CARD #: TYPE:w CHARGES M/F STATUTE # CITATION # BOND CREDIT CARD #: TYPE: CREDIT CARD #: TYPE: CREDIT CARD #: TYPE: CREDIT CARD #: TYPE: CREDIT CARD #: TYPE: CREDIT CARD #: TYPE: OTHER PROPERTY BOX: CAUTIONS: — - - HOLDS ON PRISONER: i HAVE RECEIVED ALL OF THE ABOVE LISTED PROPERTY RELEASING OFFICER RELEASE TIME RELEASE DATE THIS DAY OF 20 HOW RELEASED: PRISONER SIGNATURE: MEMORANDUM THE HONORABLE MAYOR AND CITY COUNCIL .AN YANCE CHIEF OF POLICE (@ t13xT 1 ?' ► ; A survey of the various fees charged by area police departments has been completed and we found that the Owasso Police Department charges less than the other departments for copies of reports and fingerprinting of citizens. The fees now charged by Owasso, Broken Arrow, Tulsa, Sapulpa, Sand Springs, Skiatook, Bartlesville, and Edmond Police Departments were compared. The cost of obtaining a traffic accident report ranged from $0.25 per page to $4.00 regardless of the number of pages. Usually, traffic reports are two or three pages in length. Insurance companies request a number of reports each month and they furnish a self-addressed stamped envelope to mail the transaction. The cost of crime reports ranged from $0.25 per page to $4.00 for the first page and $0.25 for each additional page. The number of pages released varies depending on legal technicalities of the case involved. State law allows for a reasonable charge for research which is normally the cost of the employee's time. The cost ranged up to $17.50 per hour depending on the salary and benefit cost of employee doing the research. Background chocks on individuals ranged from $3.00 to $5.00. Normally these are at the request of prospective employers and governmental agencies with the proper releases attached and require responses on departmental letterhead. Notarized or certified copies of reports and background checks are universally $1.00 per page. Attached is a comparison of the fees charges by area law enforcement agencies including the current fees charged by Owasso and the proposed fee changes. W -2 U311 The request is for changes in the current fee schedule provided, however, the policy of waiving the fees for governmental agencies continue. RECOMMENDATION: ENDAI`ION: r; `!. i 3 Tulsa Broken Arrow Skiatook Bartlesville Edmond Sand Springs Sapulpa Police Police Police Police Police Police Police TRAFFIC ACCIDENT (INDIVIDUAL) TRAFFIC ACCIDENT '(INSURANCE CO.) INCIDENT REPORTS CADS REPORT RESEARCH FEES BACKGROUND CHECKS j'; CERTIFIED COPY FINGERPRINTS Audio Tapes 1 Video Tapes Proposed TO- THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT. ADMINISTRATIVE SERVICES AGREEMENT .- CDBG "SMALL CITIES PROJECT" GRANT DATE- May 8, 2003 rii 1�_ � The City of Owasso has received a Community Development Block Grant (CDBG) in the amount of $67,132 fi-om the Oklahoma Department of Commerce Small Cities Set-aside. The grant for FY2002-2003 is for construction of sidewalks, handicap ramps and curb repairs in an area generally bounded on the south by 51' Avenue, cast by U.S. Highway 1699 north by E. 86' Street North and west by the SK&O Railroad. The Indian Nations Council of Governments (INCOG) has provided administrative services for previous CDBG grants awarded to the City of Owasso. Attached is an agreement for services for the present award. The attached agreement has been prepared in order to expedite completion of the project grant. Involvement by INCOG in the past has provided the expertise necessary to ensure meeting CDBG requirements. Administrative services to be provided by INCOG include the following: ® Assisting the City in grant documentation ® Conduct of public hearings ® Processing requests for payment ® Close-out of the project The cost for services is proposed to be an amount not to exceed $4,000. WII Ji Funding for the administrative services will be paid from the CDBG grant. RECOMMENDATION- The staff recommends approval of the Administrative Services Agreement with INCOC in an amount not to exceed $4,000.00 and authorize the Mayor to execute the agreement. ATTACHMENT: a L .Administrative Services Agreement I Memorandum from INCOG dated February 6, 2003 M E M 0 R A N D U M DATE- FEBRUARY 6, 2003 5 Z The agenda item should b usted follows: 1) Discussion and action on INCOG Administrative Services Agreement for 1 0629 CDBG 02. V 11 1, i , U M F11, =1 1. L1,11" M I I =� 0111 11, Iii III�] 111 IF 21 " _11 , I V i M 0 MA MU MW This agreement between the City of Owasso, hereinafter referred to as CITY, and Indian Nations Council of Governments, hereinafter referred to as INCOG, for the consideration hereinafter set forth, agrees as follows: TERMS OF A GREEMENT ThisAgreement shall become offiective on the execution date by the CITY on this Agreement and shall remain in effect through the 'Tunding Period", including extensions, of the FY-2002 Community Development Block Grant 10629 CDBG 02 Small Cities Set-Aside Program between the Oklahoma Department of Commerce, State of Oklahoma and the CITY. INCOG agrees to provide management assistance, oversight and coordination as specified in Attachment "A", Scope of Services, herein made a part of this agreement for the purpose of carrying out the FY-2002 (10629 CDBG 02) Community Development Block Grant Small Cities Set-Aside Prograrif'. Subject to appropriation and disbursement of funds by the Oklahoma Department of Commerce, and upon presentation by INCOG cost CONTRACT REPRESENTATIVES The CITY 's contract representative, for the purposes of this agreement, shall be Rodney Ray. INCOG's representative, for the purpose of this agreement, shall be Andy Armstrong. None of the work and services covered by this contract may be subcontracted without written consent of the CITY. Any work or services subcontracted hereunder shall be specified by written agreement and shall be subject to each provision of this agreement. This contract is subject to modification as may be required by federal or state law or regulations. The work and services to be performed and the contract period may be modified only upon written agreement of both parties, In the event of any disagreement between the CITY and INCOG, relative to the provisions of this Agreement, the details of such disagreement shall be forwarded to the legal counsels of both parties for review and recommendation and such recommendation forwarded to the CITY Officers who shall make the final determination. 2 SE VERABILITY CL A USE If any provision under this contract © its application to any person or circumstance is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract or its application that can be given effiect »2 »«, 2< invalid provision or application. INCOG J•«w »© that it has, or will secure at its own expense, all personnel required in performing the services under tl-°s contract. Such personnel shall not be employees of or have any contractual relationship with the CITY. ■ TERMINA TION OF CONTRA CT FOR CA USE Not withstanding the above, INCOG shall not be relieved of any liability to the CITY for damages sustained by the CITY by virtue of any breach of the contract by INCOG, and the CITY may withhold any payments to INCOG until such time as the exact amount of damages due the CITY from INCOG is determined. The CITY may tern-�inate this contract at any time by giving at least 30 days notice in writing to INCOG. If the contract is tern-finated by the CITY as provided herein, INCOG will be paid for the time provided and all allowable expenses incurred up to the termination date. No member of the governing body of the CITY, and no other officer, employee, or agent of the CITY, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this agreement, and INCOG shall take appropriate steps to assure compliance. M F,1 REPORTS AND INFORMATION INCOG, at such times and in such forms as the CITY may require, shall furnish the CITY such periodic reports as it may request pertaining to the work or services undertaken pursuant to the contract, the costs and obligations incurred or to be incurred in connection therewith and any other matters covered by this contract. INCOG shall furnish the CITY narrative reports and financial reports related to the elements of this contract in the form and at such times as may be required by the CITY or federal and state grant ®r agencies. Im I' INCOG shall comply with all applicable laws, ordinances and codes of the state and local governments, and INCOG shall save the CITY harmless with respect to any damages arising from INCOG's performing any of the work embraced by this contract in violation of any applicable laws, ordinances and codes of the state and local govermnents. No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of INCOG. 5 INC OG shall comply with OMB circulars A -110 and A-122 requirements, where applicable. The OMB circulars are hereby made a part of this contract. INC OG shall comply with all applicable anti-kickback regulations covered under Department of Labor Regulations 29 CFR, Part 111. INCOG shall comply with the following equal opportunity requirements as part ► CDBG assurances: b. INCOG will, in all solicitation or advertisements for employees placed by or on behalf ► INCOG, state that all M qualified applicants will receive consideration for employment without regard to race, creed, color, sex, or national origin. d. 1 C G will comply with all provisions of Executive Order 11246 of September 24, 19659 and of the rules, regulations and relevant orders of the Secretary of Labor. 7 h. Housing and Community Development Act of 1974, Section 109 i. Civil Rights Act of 1964 Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. j. "Section 3" Compliance in the Provision of Training, Employment and Business Opportunities 11 G INCOG shall comply with the provisions of the Age Discrimination Act of 19759 which prohibits discrimination on the basis of age in the delivery of services and benefits supported by federal funds. AMERICANS WITH DISABILITIES A CT OF 1990 INCOG shall comply to the extent required with the provisions of the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabled status in any publicly funded program and activity. I IN741 =F11' INCOG shall comply with the provisions of Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of V12-11 1111 1 rsms or activities receiving federal financial assistance. Executed by: City of Owasso Executed by: INCOG Mayor Signature Date Date ATTEST: ATTEST: Signature Signature Type Name and Title (SEAL) UU# Type Name and Title irl 1111� ip�, i 11�!117, F INCOG staff will perform the tasks listed below, keeping the City of Owasso apprised of program progress during all phases of the project. I . Conduct Publi- Prepare and publish public hearing notices, organize presentation, and assist at any public hearings necessary (as in the event of program amendment). 2. Environmental Review Record A. Prepare and publish all public notices. B. Notify appropriate authorities of the project such as State Historic Preservation Officer, State of Oklahoma Archeological Society, State of Oklahoma Department of Environmental Quality, Environmental Protection Agency, etc.. C. Prepare an Environmental Assessment of the project. D. Recommend a determination of finding(s) and level of impact to the City of Owasso City Council. E. Prepare and submit Request for Release of Funds and appropriate supporting documentation. A. Coordinate and prepare Requests for Payments to order funds for payment of CDBG expenses. B. Coordinate and prepare all quarterly narrative reports for submittal to ODOC as required. Assist the CITY staff in the preparation of monthly expenditure reports for submittal to OD OC as required. C. Coordinate and prepare the initial Performance and Expenditure Projection form for submittal to O•DC as required and any revisions • modifications, as necessary, during the length of the project. 4. Financial Management A. Assist in the monitoring of funds on hand with ODOC. B. Assist in the development and supervision of accounting procedures and maintenance of supporting source documentation including appropriate journals and ledgers. C. Maintain additional financial records and property -inventories, as required. D. Assist the CITY staff to ensure compliance with generally accepted accounting principles in bookkeeping. 5. PrTkct File A. Establish project files which contain all source documentation and assist the CITY staff- in file maintenance. B. Assist the CITY staff in maintaining compliance with all applicable federal, state, and local regulations in the project files. 7. Residential AntLdisplacement and Relocation Assistance Plan A. A Residential Antidisplacement and Relocation Assistance Plan will tZg prepared in compliance with the Uniform Relocation Act and submitted ODOC for approval. i I A. Assist the CITY staff in reviewing plans, specifications and contract documents to meet ODOC requirements. B. Secure wage rates from ODOC and include in bid packet. Co Assist the CITY in reviewing executed construction contracts for completeness. D. Obtain contractor and subcontractor clearance from ODOC. 1. Assist the CITY and project engineer with partial and final payment requests from construction contractor. J. Assist the CITY in ODOC monitoring visit related to project activities and provide assistance in resolving monitoring issues, if any. A. Assist the CITY in preparation and submittal of project close-out documents to ODOC, including Project Completion Report, Final Expenditure Report, Final Wage Compliance Report and Certificates of Completion. B. Assist the CITY in the resolution of audit questions, if any. C MEMORANDUM TO: THE HONORABLE i CITY OF OWASSO FROM-. E, C g COMMIMTY a LOPMENT DIRE' CTOR SUBJECT. 03 -0 , A REQUE ST FOR REZOfqDTG 30.65 ACRES DATE. May 149 2003 The Bailey Ranch Investment Group has submitted an application to the Planning Commission for a rezoning of property located on the south side of 106'' Street North abort % e east of Garnett Road. The property is proposed for a3 single fariffly residential classification. A general area reap is attached for review. A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW /4) OF SECTION SEVENTEEN (17), TOWNSHIP TWENTY-ONE NORTH (21N), RANGE FOURTEEN EAST (14E), TULSA COUNTY, DESCRIBED AS FOLLOWS: BEGINNING 550' SOUTH OF THE NORTHEAST CORNER OF SAID NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW /4); THENCE WEST 395'; THENCE SOUTH 770'; THENCE EAST 395'; THENCE NORTH 770 FEET TO THE POINT OF BEGINNING, CONTAINING 6.98 ACRES, MORE OR LESS; AND BEGINNING AT THE NORTHWEST CORNER OF THE NORTHWEST QUARTER (NW /4) OF THE NORTHEAST QUARTER (NE /4) OF SECTION SEVENTEEN (17), TOWNSHIP TWENTY -ONE NORTH (21N), RANGE FOURTEEN EAST (14E), TULSA COUNTY, OKLAHOMA THENCE SOUTH 1,322.72 FEET; THENCE EAST 330.63 FEET; THENCE NORTH 1,322.76 FEET; THENCE WEST 330.42 FEET TO THE POINT OF BEGINNING, CONTAINING 10.02 ACRES, MORE OR LESS; AND BEGINNING 395 FEET WEST OF THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER (NE /4) OF THE NORTHWEST QUARTER (NW /4); THENCE NORTH 770 FEET; THENCE WEST 717 FEET; THENCE NORTH 550 FEET; THENCE WEST 28 FEET, THENCE SOUTH 1,320 FEET; THENCE EAST 745 FEET TO THE POINT OF BEGl1\INING, ALL IN SECTION SEVENTEEN (17) TOWNSHIP TWENTY -ONE NORTH (21N), RANGE FOURTEEN EAST (14E), TULSA COUNTY, OKLAHOMA, CONTAINING 13.54 ACRES, MORE OR LESS; The tract is approximately 0.6 - vacant/agricultural subject o - properties display a mixture of agricultural .' uses. The subject tract is currently zoned AG AgriculturaL If the application is approved, the subject property would be zoned RS-3 (Residential Single Family Residential High Density District). Then, the property would be available for residential development. The Owasso 2010 faster Plan identifies the subject property as having a future land use of residential. Accordingly, the staff finds the proposal to be consistent with the Owasso 2010 Master Plan. Staff has received no phone calls or correspondence in opposition of the request. Letters were mailed to surrounding property owners on .April 109 2003 and the legal advertisement was published in the Owasso Reporter on .April 179 2003 The staff recommends approval of OZ-03 -040 10 Case Map 2, Site Drawing 30 Notice of Public Hearing 4. Application F-Ji- 1"'J", �► *]'� I '10 AV # 0 OZ 03-04 0 Bailey Ranch Invesbuent Group NORTH MAP 13 FOR INFORMATIONAL PURPOSES ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND SSCALE. USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENTATION BY THE CITY OF OWASSO MUNITY DEVELOPMENT DEPARTMENT OF ITS ACCURACY. CITY OF OWASSO AGAAW 61 10.1 Wlu 000 111 North Main Street PH: (918) 376-1500 P.O. Box 180 FAX: (918) 376-1597 Owasso, OK 74055 wwvv.cityofbwasso.eorn x, h I b It Par"I., ol he NE/4 NW/4 and Sect"llon 17, ma T-21-N9 F'ral -- - --- ------- -- HW/4 NE/4 -14-E i U APPL, ICATION. OZ-03-04 Notice is hereby given that a public heating will be held before the Owasso Plannitig Commission, in the Owasso Community Center, Owasso, Oklahoma., at 7:00 P.M. on the 12th day of May, 2003 . At that time and place, consideration will be given to the proposed change of the z ®° classification of the following described property: WK 0 1 The property is further described as lying approximately 1,320 feet cast of the N. Garnett Rd. and E. 106 Ih St. N. intersection. To be considered is a rezoning of approximately 30.6 acres, more or less from AG (Agricultural General District) to RS-3 (Residential Single Family High Density District). All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. The City Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting time 7,nd place to be determined by the Council, said information to be available from the Owasso City Planner. A map showing the proposed rezoning accompanies this notice. For more information on the proposed rezoning contact the Owasso City Planner, City Hall, I I I N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1543. City of Owasso riawftv 4",ow GENERAL LOCATION- N 0 PRESENT ZONING__ ° PROPOSED ZONING i? S - a _ LEGAL DESCRIPTION OF LAND UNDER APPLICATION (If by metes and bounds, attach plat of survey) Name and Address of Record Owner 9s or General Loca 'on of Subject Prc of perso to be billed iror publication Phone -7- 5 339 m Please submit the completed application form and application fee ald ig with a Certified 300' Radius Report (available from an Abstract Company) to the Owasso City Manner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and /or the applicant's consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be reviewed. Fee Schedule 0® 0.99 acres $75 1- 4.99 acres 100 5-19.99 acres 150 20 + acres 200 SUBMITTAL DATE DATE TO. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. ERIC WILES COMMUNUY DEVELOPMENT D ACT SUBJECT. OZ-03-05, A REQUEST FOR REZONING OF 5.25 ACRES DATE: May 149 2003 ° Mike Myers has submitted an application to the Planning Commission for a rezoning of property located on the south side of 86th Street North about '/2 mile east of 129th East Avenue. The property is proposed for C S (Commercial Shopping Center District) zoning classification. A. general area neap i5 attached for review. F !J A TRACT OF LAND THAT IS PART OF THE NEA FO THE NW /4 OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN MEDIAN, TULSA COUNTY, STATE OF OKLAHOMA, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID NEA N W /4, THENCE S00 007' 18" W ALONG THE EASTERLY LINE OF THE NEA N W /4, FOR A DISTANCE OF 550.00 FEET TO A POINT, SAID POINT BEING A NORTHEAST CORNER OF LOT 1, BLOCK 1, "THE GREENS AT OWASSO AND THE OWASSO GOLF AND ATHLETIC CLUB ", AN ADDITION TO THE CITY OF OWASSO, STATE OF OKLAHOMA ACCORDING TO THE RECORDED PLAT THEREOF, THENCE FOLLOWING THE LOT LINE OF SAID LOT I FOR THE FOLLOWING 5 COURSES: N89 °44'53 "W FOR A DISTANCE OF 448.79 FEET TO A POINT, THENCE N00 °07'26 "E FOR A DISTANCE OF 465.21 FEET TO A POINT OF CURVATURE, THENCE ALONG A 25.00 FOOT RADIUS CURVE TO THE RIGHT, HAVING A CENTRAL ANGLE OF 90 009'50" FOR AN ARC LENGTH OF 39.34 FEET TO A POINT OF TANGENCY, THENCE S89 °42'44 "E AND PARALLEL WITH THE NORTHERLY LINE OF THE NE /4 NW /4 FOR A DISTANCE OF 275.00 FEET TO A POINT, THENCE N00 °17' 16 "E AND PERPENDICULAR TO SAID NORTHERLY LINE, FOR A DISTANCE OF 60.00 FEET TO A POINT ON THE NORTHERLY LINE, THENCE S89 °42'44 "E ALONG THE NORTHERLY LINE, FOR A DISTANCE OF 148.52 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINING 5.25 ACRES, MORE OR LESS. Agricultural. The tract is approximately 5.25 acres in size. The existing land use is vacant for the subject property, as is the land use for properties to the not th and to the east. Land south of the site is occupied by apartments and land to the west holds a medical clinic. The subject tract is currently zoned AG The subject property is located on a primary arterial road (86'h Street North) and is served by municipal wastewater lines. LVI�M The staff recommends approval of OZ-03-05. 1. Case Map 2. Site Drawing 3. Notice of Public Hearing 4. Application ._._ __- ..__..___ ! Ole 50 r f SUBJECT -PROPERTY cr MA r � r ! d t i r Y` - -.. 4 R 14 E ju,EAST 86TH STREET NORTH iF 21 ew L EAST 76TH STRCET NM�H - ---- ----- Logaticr. Map ---------- — ------ ------ q ---------------- - ------- ... ..... ... — ------------ — - -------- — --------- — ------ ------------------ QD ALTA/ACSM Land Title Survey Rernainaer Tract Tulsa Coun I y Oklahoma U In p I il� t e d — --------- ALTA/ACSM Land Title Survey Rernainaer Tract Tulsa Coun I y Oklahoma U In p I il� t e d A-PPLICAUON: OZ-03-05 Notice is hereby given that a public hearing vjfl be held before the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 12th day of May, 2003. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: WIMAMIMEN The property is further described as lying approximately 2,640 feet east of the E. 1 6fl' St. N and N. 1291h E. a To be considered is a rezoning of approximately 5.25 acres, more or less from OL (Office Low Intensity District) to CS (Commercial Shopping Center District). All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. The City Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting tim6- and place to be determined by the Council, said information to be available from the Owasso City Planner. A map showing the proposed rezoning accompanies this notice. For more information on the proposed rezoning contact the Owasso City Planner, City Hall, I I I N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1543. City of Owasso -0" pp,� Yom.'„ CITY OF 0 WA SSO P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272 -2251 FAX (918) 272 -4997 REZONING APPLICATION GENERAL LOCATION " Sr- OF 0- COf2tJG9, S(o k) 1 tl� o va- PRESENT ZONING ¢ �t � d PRESENT USE —1� Al d PROPOSED ZONING PROPOSED IJSE LEGAL, DESCRIPTION OF LAND CINDER APPLICATION (If by metes and bounds, attach plat of survey) W tE and Address of Record Owner As applicant, what is your inter in this property? [Present Owner E9Agent for Owner EIPurchaser ®Other ®Attorney for Owner � � k, � � y .�� . � � •tom � r� �f� " -, Please submit the completed application form and application fee alologr ertified 300' Radius Report (available from an Abstract Company) to the Owasso City Planner oefor e the ning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and /or the applicants consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be reviewed. Fee Schedule 0- 0.99 acres $75 lm 4.99 acres 100 5-19.99 acres 150 20 + acres 200 SUBMITTAL DATE I OPC MEETING DATE FEE RECEIPT NUMBER APPROVED DENIED TO: TBE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WMES COMMUNITY DEVELOPMENT DIRE CTOR SUBJECT- OZ,03-06, A REQUEST FOR REZONLNG OF 2.66 ACRES DATE, -. May 14, 2003 E M s, 1VU-400a Z=ITHT � 9701.!rJff17MT 1Tff 71-UT �ieglrfcd has sufmnuea an 7r= - - 1 T7, located on the north side • 96th Street North about '/2mile east of Mingo Road. The property is proposed for OL (Office Low Intensity District) zoning classification. A general area map is attached for review. PROPERTY CHARACTERISTICS: . . . . . . . . . . f 11 11 11 "I'll - �q fa) FAIVOKY If the application is approved, the subject property would be zoned OL (Low Intensity Olfic* District). Then, the property would be available for office development. The Owasso 2010 Master Plan identifies the subject property as having a future land use of residential. However, the plan also identifies the community's lack • medical facilities as a major issue to be addressed by the Planning Commission. Issue #9 Lack of medical facilities in the community. Action Statement® Support local clinics and encourage the development of advanced medical care in the area to help improve quality of life. The staff finds that this application directly meets the issue put forth by the plan. Accordingly, the staff finds the proposal to be consistent with the Owasso 2010 Master Plan, Staff has received no phone cabs or correspondence in opposition of the request. Letters were mailed to surrounding property owners on April 10, 2003 and the legal advertisement was published in the Owasso Reporter on April 17, 2003. 1. Case Map 2. Site Location Drawing 3. Notice • Public Hearing X,. Application OZ 03-06 Tim Siegfried MAP IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND SCALE. USE OF TIIIS MAP IS WITHOUT WARRANTY OR REPRESENTATION BYTHE CITY OF OWASSO JUNITY DEVELOPMENT DEPARTMENT OF ITS ACCURACY. 01/20/2083 18:35 9182724742 KELLER WILLIAMS REAT PAGE 84 v � lk, -0 , y�� �~ PP, �� r���°T \�K� � AN Notice is hereby given that a public hearing will be hold before the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7:00 P.M. on the 12th day of May, 2003. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: The property is further described as lying on the north side of E. 96th St. N., approximately 2,640 feet cast of the N. 97"' E. Ave. and E 96'11 St. N. intersection. To be considered is a rezoning of approximately 2.66 acres, moll or less from AG (Agricultural General District) to OL (Office Loi Entensity District). All persons interested in this matter may be present at the hearinffl and present their objections to or arguments for any • all of t above matters. I In the event that such proposed rezoning is approved, in whole or in part, • the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. The City Council's review of the recommendation of the Plannirfl-, Commission on the proposed rezoning shall be at a meeting ti and place to be determined by the Council, said information to available from the Owasso City Planner. I A map showing the proposed rezoning accompanies this notic For more information on the proposed rezoning contact t Owasso City Planner, City Hall, I I I N. Ma • in Street, Owass Oklahoma 74055, or phone (918) 376-1543. 1 Dated at Owasso, Oklahoma, this 10th day of April, 2003. City of Owasso CITY OF 0 WA SSO P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 2722251 FAX (918) 272-4997 GENERAL, LOCATION—LELW'S CL, "W""' 5,:T- PRESENT ZONING PROPOSED ZONING Covy,,rneectAL, tU/ PRESENT USE 10,0 PROPOSED US-E (I t —Cf4 LEGAL DESCRIPTION OF LAND UNDER APPLICATION (If by metes and bounds, attach plat of survey) A 6-7: 1,(-, P Tlk, T- tA ame anct /dclress of fZecord wrier As applicant, what is your interest in this property? OPresent Owner EJAgent for Owner 19Purchaser ElOther ElAttorney for Owner Address or General Location of Subject Property 1 13 -i \ 5 C, 1 *1, -1 1 ", � A $ `'')0 0 y- Name of person to be billed for publication Tk V-) C, 1, b'-e— S i � C, C- 1z i 0 4a Mailing Address 1 0 C, -7 E. qj��, Phone i1%1 Z:,-7 • - y '�, fe,x- I DO HEREBY CERTIFY THAT THE INFORMATION HEREIN URE DATE SUBMITTED IS COMPLETE, TRUE AND ACCURATE !Ttf 17�,/ (, J 0 3 Please submit the completed application form and application fee alAg with a Certified 300° Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be reviewed. Fee Schedule 0- 0.99 acres $75 1- 4.99 acres too 5-19.99 acres 150 20 + acres 200 SUBMITTAL DATE FEE RECEIPT NUMBER 0 ffj!, a M � TO: THE' HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: OZ-03-07, A REQUEST FOR RE ZA)NING OF 12.61 ACRES DATE.- May 14, 2003 The Home Depot has submitted an application to the Planning Commission for a rezoning of property located on the west side of 129 th East Avenue about 1/8 mile south of 9e' Street North. The propei ty is proposed for CS (Commercial Shopping Center District) zoning classification, A general area map is attached for review. "W v, §W Accordingly, the staff finds the proposal to be consistent with the Owasso 2010 Master Plan. The staff has received one phone call in opposition of the request. Letters were mailed to surrounding property owners on April 10, 2003 and the legal advertisement was published in the Owasso Reporter on April 17, 2003. 'yhe statf recommends approval of OZ-03-07. ATTACHMENTS: I e Case Map I Site Location Drawing 30 Notice of Public Hearing 4. Application LEGAL DESCRIPTION THE HOME DEPOT OWASSO, TULSA COUNTY, OKLAHOMA V1. cp 6- Fill WITIZArl 5IZ51' ® N 8956:15"E I 11" mlmpjroglj9l� ff m Oki I N.E. COR., SEC. 20, T 21N,, R.14E., I.M., OWASSO, TULSA COUNTY OKLAHOMA i SCALE I" = 200' Notice is hereby given that a public hearing will be held before the Owasso Planning Commission, in the Owasso Community Center, Owasso, Oklahoma, at 7: 00 P.M. on the 12th day of May, 2003. At that time and place, consideration will be given to the proposed change of the zoning classification of the following described property: A TRACT OF LAND THAT IS PART OF THE E/2 SECTION 20, TOWNSITW 21 NORTH, RANGE 14 EAST THE INDIAN BASE AND MERIDIAN, OWASSO, TULS COUNTY, STATE OF OKLAHOMA, BEING MO PARTICULARLY DESCREBED AS FOLLOWS: I p ON I no fopi" the E. 96 th St. N. and N. 129thE. Ave. intersection. To be considered is a rezoning of approximately 12.61 acres, more or less from OM (Office Medium Intensity District) to CS (Commercial Shopping Center District). All persons interested in this matter may be present at the hearing and present their objections to or arguments for any or all of the above matters. In the event that such proposed rezoning is approved, in whole or in part, by the Owasso Planning Commission, said Planning Commission shall submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by lava. The City Council's review of the recommendation of the Planning Commission on the proposed rezoning shall be at a meeting time and place to be determined by the Council, said information to be available from the Owasso City Planner. A map showing the proposed rezoning accompanies this notice. For more information on the proposed rezoning contact the Owasso City planner, City Hall, 111 N. Twin Street, Owasso, Oklahoma 74055, or phone (918) 376 -1543. Dated at Owasso, Oklahoma, this 10th day of April, 2003. City of Owasso GENERAL LOCATION E. 96th Street and N. PRESENT ZONING CS /0M PROPOSED ZONING CS Avenue PRESENT USE Vacant PROPOSED USE__` Commercial 01--in LEGAL DESCRIPTION OF LAND UNDER APPLICATION (If by metes and bounds, attach plat of survey) See Attached Name and Address of'Record Owner TYANN Dev. Co. Inc. PO Box 397 Owa! As applicant, what is-your interest in this property? ]Present Owner ElAgent for Owner OPurchaser (Other []Attorney for Owner _ I DO HEREBY W--J'T-iMW T-12W T?!W .4 SUBMITTED IS COMPLETE, TRUE AND ACCURATE Address or General Location of Subject Property so, OK SW Corner E. 96th st. & N® 129th Ave, -- TPhon, Name of person to be billed for publication -Sipear C® LC- --J 405-2327715 h,la;1;n AA ,g A rCSS - ��u 815 W. Main OKC OK 73106 Please submit the completed application form and application fee along with a Certified 300' Radius Report (available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be reviewed. Fee Schedule 0® 0.99 acres $75 1® 4.99 acres 100 5-19.99 acres 150 20 + acres 200 SUBMITTAL DATE FEE RECEIPT NUMBER OPC MEETING DATE APPROVED—DENIED HONORABLE TO: TIIE COUNCIL CITY OF OWASSO FROM: ERIC WILES SUBJECT. FINAL PLAT FOR THE HOME DEPOT DATE: May 7, 2003 Spear & McCaleb Co. has submitted an application to the Planning Co Sion for approval of the final plat for The Horne Depot, a one -lot commercial subdivision located on the West side of 129th East Avenue abort 1/8 mile south of 96th Street North. A general area map is attached for review. Action on this item is contingent upon approval of the previous item. ter: �:f • m3zzz .J'',; A TRACT OF LAND THAT IS DART OF THE E/2 OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN EASE AND MERIDIAN, OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 20, THENCE S00 °01'30 "E ALONG THE EASTERLY LINE OF SECTION 20 FOR A DISTANCE OF 765.08 FEET TO THE POINT OF BEGINNING, THENCE CONTINUING S00 001'30 "E ALONG THE EASTERLY LINE OF SAID SECTION 20 FOR A DISTANCE 532.48, THENCE S89 055'45 "W A DISTANCE OF 841.17, THENCE N00 003'25 "W A DISTANCE OF 857.92 FEET, THENCE N82 026'29 "E A DISTANCE 208.22 FEET, THENCE S34 020'05 "E A DISTANCE OF 208.66 FEET, THENCE S00 °03'25 "E A DISTANCE OF 180.00 FEET, THENCE N89 °56'35 "E A DISTANCE OF 517.51 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINING 12.61 ACRES, MORE OR LESS. The tract is approximately - The existing land use is vacant for subject property, as •. to the north and west. Properties to the south and east a- occupied b The subject property is located on a jorimary arterial road (1291h East Avenue) and will be served by municipal water, wastewater, police, fire, a�d EMS service. Both 129' East Avenue and 96' Street • r ," • •ri • •• .• •• • i • • • �f s The applicant is requesting this review in order to construct a hardware store. The subject property is zoned CS (Commercial Shopping Center District). According to the City of Owasso Zoning Code, a hardware store falls within Use Unit 14 (Shopping Goods and Services) and is permitted by right. PLANNING COMMISSION. The Planning Commission considered the request at a public hearing held on May 12, 2003 and recommended approval of the final plat. The staff- recommends approval of the final plat for Home Depot conditioned upon the aforementioned requirements of the Technical Advisory Committee. 1. Final Plat 2. Case Map 3 . Application FINAL PL A T THE HOME DBPOT ADDITION PART OF J' 20, UMt Spa 1MC7l 'A a+TKS WIMIAareM IIMAa@{'A=47 I=LOarA.ffi7Y��ay RCDf 9E E 3 �I 3 ll WTI j� @IXXI II it it II El II l a V ", ` Rl4E �Ca C4T, f+l IBt$ i I I I 1 I L__�__� � 64488 r8�E5 MCINITY MAP SCAM 8° ® 2OW NOTE IHE [AST i 2(EASA M rl- d m m OWNER: !lane Ugsat USA, arc 24ZA FenyRoa4 /2W Amw4 NOTE: _12. dofK�29M Anm am t = . u,w of M. h-f, d daming fr ff- s• Au pot o/ aun¢Y meals Na mh[mum !seesaw ,rm,eare, aY m taear .w.,a..r ®ox�rm ay f++aL',ears and LmW Svwps !m No Sfwfe oI Otlmlmn¢ OWNER'S CERMCATE AND DEDICATION KNOW ALL MEN BY THESE PRESENTS that wm fhs undsrsjpned, !t✓ C DEPOT LCSA, A f7ElAWkF CORPORAMV da hereby -,,bfy that roe era She oamslx of the only perms oY ps�smu, aapnrofa-n ar eo Po'ot- ho - Y L Pubs or h,&- t is � AaW shown an M. an -d pbt aP THE h0AE` O£FOT ADVA ,, o subdlvrs�i a/ o pan of um ME 7/4, SacPiae 20, 721'{ R14E of Ph. /ra me &on to Li—, Tulsa County, Oklahoma, and bow =Wed dm said Prsm/sas to be —)od and pbtPad "to /ot.A btbckel streets and Ps as a/wwn on mid --d pbL said ed pbt royosanPS o romxP sursvyy oP off popmty a�ckldeli Iheiain aH ss l�,mby 000pPad os Phe phP of bnd urrdu Ne some a 7HE HOME DEPOT AOD/I M ,4bME OEPoT U.SA, 69C, A LieLAWARE Ctb4PORA7Xb� dmafcofer oA rtroats and msammnlr rhown on said annexed pbf to the public f r public hnyhr sbsats -d eas -tz for Fbamsdwag thee• suc�ssso s and ossirpnr dareaer and how aw.-d tho same Po be so/aasad i off vTgnt$ band -cumlrmnror are¢t ar shams m the Bcmdcd AbabztaPm�'s C tifirntm. In tb4lnoes M f Mo and -jnod hoes tweed Nip wnsbummtf to L� sxe Md this d y of , 200a MZff iIS-OT USA, h%r- A PDDA48'ARE CORPORARON ./-b R Pn'Pchw, S., Cc p-to Caws d STATE OF ,vs COUNTY OF Before -, M, -d- pd, d, o Rimy Pub%• do and f- .said C-tv oral $?as, an ".iva' day of 2[X63 parmxt/y app- -d as of HOME OEP07 USA, Ar- A AWARE CORPOR4770A, to rrea klwwn Fa bs Pha edsnPixr/ near psyson -d*. asecuted V. mYhlb and fomg -g bxsbumont oral - k -bdgad Fa me bw he amrutad the soma os his f and ­1- terry ocf and dead -d w' V. P cnd - 1-tory oat and dWd of HOME BfPOT USA., tee, A LEZAMPE CORP7RAZA5W, far the usoa ord papaws Lf h, set fort' G/- undaj- my hand -d .a tho day and J-' Lost o0a� itim,. My Comm[ssbn Erpbaw BONDED ABSTRACTERS CERTEICATE NOTARY PUBLIC The &dr q.,V b;;2d obsel -fr m and fir sold Campy and statq d-mJl -Tr- thaI accmdmg to the rm wds of said C-eK bYks Pa the A d shown on bm of .d pht of Alaw APO7 AAA; o ' ' of o p.1 of the .1 1'& S 5b. 20, 778N, R14E 08 the LM. to O Tuba County, Qdahana oppaom to be nested ran HOME OD'07 USA, A OE7AMRE COPOMMV, on this riOxVaa`P°` day of 2[#R3 unmcumbarad 0Y Pall&V atb'wM jaed9llr nEa Esns, lazes or oPP,er sncum0sraxas exeepl minerals se pYOatioserly a ;;d end mortgaS®s of rocord F—ted P'us day ct 2tIU.' F-t Ammon M* d A6.tra -t C np-, APtsrt: CiPy Seal cma sa i ary seal cw�ey rrea �. Seal a Land $urwyx seal NoPmy $c 1 sr a u<cxrn co, me 886 O. YNt Sbwt w aPy, we rnos � eroe¢ aaror rennnova PMOL PUP 4FFP 8 d 9 Rl4E E 24 N B I - 0 _ qI �b88 8 9' P p� L__�__� � 64488 r8�E5 MCINITY MAP SCAM 8° ® 2OW OWNER: !lane Ugsat USA, arc 24ZA FenyRoa4 /2W Amw4 NOTE: _12. dofK�29M Anm am t = . u,w of M. h-f, d daming fr ff- s• Au pot o/ aun¢Y meals Na mh[mum !seesaw ,rm,eare, aY m taear .w.,a..r ®ox�rm ay f++aL',ears and LmW Svwps !m No Sfwfe oI Otlmlmn¢ OWNER'S CERMCATE AND DEDICATION KNOW ALL MEN BY THESE PRESENTS that wm fhs undsrsjpned, !t✓ C DEPOT LCSA, A f7ElAWkF CORPORAMV da hereby -,,bfy that roe era She oamslx of the only perms oY ps�smu, aapnrofa-n ar eo Po'ot- ho - Y L Pubs or h,&- t is � AaW shown an M. an -d pbt aP THE h0AE` O£FOT ADVA ,, o subdlvrs�i a/ o pan of um ME 7/4, SacPiae 20, 721'{ R14E of Ph. /ra me &on to Li—, Tulsa County, Oklahoma, and bow =Wed dm said Prsm/sas to be —)od and pbtPad "to /ot.A btbckel streets and Ps as a/wwn on mid --d pbL said ed pbt royosanPS o romxP sursvyy oP off popmty a�ckldeli Iheiain aH ss l�,mby 000pPad os Phe phP of bnd urrdu Ne some a 7HE HOME DEPOT AOD/I M ,4bME OEPoT U.SA, 69C, A LieLAWARE Ctb4PORA7Xb� dmafcofer oA rtroats and msammnlr rhown on said annexed pbf to the public f r public hnyhr sbsats -d eas -tz for Fbamsdwag thee• suc�ssso s and ossirpnr dareaer and how aw.-d tho same Po be so/aasad i off vTgnt$ band -cumlrmnror are¢t ar shams m the Bcmdcd AbabztaPm�'s C tifirntm. In tb4lnoes M f Mo and -jnod hoes tweed Nip wnsbummtf to L� sxe Md this d y of , 200a MZff iIS-OT USA, h%r- A PDDA48'ARE CORPORARON ./-b R Pn'Pchw, S., Cc p-to Caws d STATE OF ,vs COUNTY OF Before -, M, -d- pd, d, o Rimy Pub%• do and f- .said C-tv oral $?as, an ".iva' day of 2[X63 parmxt/y app- -d as of HOME OEP07 USA, Ar- A AWARE CORPOR4770A, to rrea klwwn Fa bs Pha edsnPixr/ near psyson -d*. asecuted V. mYhlb and fomg -g bxsbumont oral - k -bdgad Fa me bw he amrutad the soma os his f and ­1- terry ocf and dead -d w' V. P cnd - 1-tory oat and dWd of HOME BfPOT USA., tee, A LEZAMPE CORP7RAZA5W, far the usoa ord papaws Lf h, set fort' G/- undaj- my hand -d .a tho day and J-' Lost o0a� itim,. My Comm[ssbn Erpbaw BONDED ABSTRACTERS CERTEICATE NOTARY PUBLIC The &dr q.,V b;;2d obsel -fr m and fir sold Campy and statq d-mJl -Tr- thaI accmdmg to the rm wds of said C-eK bYks Pa the A d shown on bm of .d pht of Alaw APO7 AAA; o ' ' of o p.1 of the .1 1'& S 5b. 20, 778N, R14E 08 the LM. to O Tuba County, Qdahana oppaom to be nested ran HOME OD'07 USA, A OE7AMRE COPOMMV, on this riOxVaa`P°` day of 2[#R3 unmcumbarad 0Y Pall&V atb'wM jaed9llr nEa Esns, lazes or oPP,er sncum0sraxas exeepl minerals se pYOatioserly a ;;d end mortgaS®s of rocord F—ted P'us day ct 2tIU.' F-t Ammon M* d A6.tra -t C np-, APtsrt: CiPy Seal cma sa i ary seal cw�ey rrea �. Seal a Land $urwyx seal NoPmy $c 1 sr a u<cxrn co, me 886 O. YNt Sbwt w aPy, we rnos � eroe¢ aaror rennnova PMOL PUP 4FFP 8 d 9 --- ------ - OAS®. NE a Ij 'Al % r-J FP 03-04 The Home Depot MAP IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT INTENDED TOREPRESENT AN AocuRATE AND :SCALE. USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENTATIONBY THE CITY OF OWASSO qUNITY DEVELOPMENT DEPARTMENT Or ITS ACCURACY. X, W -j i FrIllyfilTr —IffM'*M'TT DEPARTMENT 111 North Main Street PH: (918) 3761500 P.O. Box 180 FAX: (918) 3761597 Owasso, OK 74055 www.cityofowasso.corn P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 FINAL PLAT APPLICATION PROPOSED SUBDIVISION NAME The Home Depot Addition GENERAL LEGAL DESCRIPTION OFTRACT See Attached DEVELOPER. The Home Depot ENGINEER/ARCHITECT Spear & McCaleb Coo P_C ADDRESS 2800 Forrest Lane, Dallas TX75234ADDRESS 815 W. Main OKC, OK 73106 PHONE 72_T9374087FAX 737-937-4088 PHONE 405-232-7715 FAX 405-232-7852_ 51011 SANITARY SEWER 0 City Sewer 0 Septic Disposal Plant STREETSURFACING I FA Portland Cement Concrete 0 Asphaltic Concrete El Traffic-bound Surface Course I (We), the undersigned developer, do submit that this subdivision has had preliminary plat approval and that all conditions of said preliminary plat approval have been met or listed below as conditions protested. DEVELOPER SIGNATIJRE�;-� DATE Conditions Protested TAC MEETING DATE SUBMITTAL DATE OPC MEETING DATE ZONING DISTRICT- APPROVED—DENIED TO- THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROMa ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT- FINAL PLAT FOR COUNTRY ESTATES VI DATE. May 15, 2003 BACKGROUND: DG&S Properties has submitted an application for approval of the final plat for the Country Estates V1 Addition, a 37-lot residential subdivision located !12, north of East 116"' Street North along North Garnett Road, A general area map is attached for review. The legal description of the property is as follows: COMMENCING AT THE SE CORNER OF THE SE/4 OF SECTION 6, TOWNSHIP 21N, RANGE 13E OF THE I.B.&M.; THENCE N00 °05' 14 "E ALONG THE EAST LINE OF SAID SEA, A DISTANCE OF 2,560.45 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE NORTH ALONG SAID EAST LINE, A DISTANCE OF 70.48 FEET TO THE SE CORNER OF THE NE/4 OF SAID SECTION; THENCE N00 '05'1 VE ALONG THE EAST LINE OF SAID NEA, A DISTANCE OF 558.01 FEET; THENCE N89'39'43"W, A DISTANCE OF 485.00 FEET; THENCE N00 '05'08"E, A DISTANCE OF 100.00 FEET; THENCE N89'39'43"W, A DISTANCE OF 176.76 FEET; THENCE S00 '06'48"W, A DISTANCE OF 634.24 FEET; THENCE S00 °0 1'50 "W, A DISTANCE OF 294.08 FEET; THENCE S89'4 1'20"E, A DISTANCE OF 300.00 FEET; THENCE N00 '04'37"E, A DISTANCE OF 199.62 FEET; THENCE S89'40"22"E, A DISTANCE OF 361.78 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINING 11.33 ACRES, MORE OR LESS. The tract is approximately 11.33 acres in size. The existing land use is vacant for the subject property, as is land to the east. Properties to the north, south and west are occupied by houses. The subject property is located on an arterial road (Garnett) and will be served by municipal wastewater, police, fire, and EMS service. The property's present zoning classification is RS-3 (Residential Single Family High Density). ltI►/_\; t. R ; S The applicant is requesting the review of this application in order to accommodate single family residential uses. The subject property is zoned RS -3 (Residential Single Family High Density District). According to the City of Owasso Zoning Code, single family residential structures are included within Use Unit 6 (Single Family Dwellings) and are permitted by right, The Technical advisory Committee reviewed the proposed final plat at the April 30`x' regular meeting, At that meeting, utility providers and city staff are afforded the opportunity to comment on the plat and request any changes or modifications, The Technical advisory Committee recommended approval of the final plat without condition. The Planning Commission considered the request at a public hearing held on May 12, 2003 and recommended approval of the final plat. RECOMMENDATION- T he staff recommends approval of the final plat for Country Estates VI. ATTACHMENTS: 1, Case Map 2, .Application 3, preliminary Plat jF 11 milill, IN 111117 7 '07 FP 03-05 Country Estate VI NOORTH THIS MAP IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT rNTENDEDTO REPRESENT AN ACCURATE AND TRUESCALE. USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENTATION BY THE= OF OWASSO COMMUNITY DEVELOPMENT DEPARTMENT OF ITS ACCURACY. mmfflel�fl Ml I DEPARTMENT I I I North?vlain Street PH: (918) 376-1500 P.O. Box 180 FAX: (918) 376-1597 Owasso, OK 74055 ww-w.cityofowasso.coin OF "'M ti.� r3 ¢ 801F P60dT of KtWttl7Q �dTA07W�0 i1�J.T Ot�•IfORC ORAL6S�,ANK OF 4, �r� 'm F'rya4Q -s. � 8 WK WAM f S9'A ARO TMWWM4 Pit018D s sm m 1 1 1 t M WOO GkM AM a fP4Y'OT' 11, A4AH @ d l le p w ir4nr 4446 4m O BMV. ®9L06 0ra4W 4 - 4509 N Rig 4 4aig q I I ! ( o y qli�, f I I! ! ( E E o y°v ° ° pow te Wa >.._..(' mi °• e eFf I I ` `ISE 8 8T: 61l A �AiA�. m . .s. r e i� I _ m .aI IL °-- - - - - --- $ v vT m me f I II' 8 I e ili I COUNTRY 36rAr66 SI — •••,.�6�•.. � LICT W LAND IN A PART I Td ii//8g i8C110N @@,, T -21"N. W -t K1 SNE tl9Y t — �a 9_ - - - -'1 MCM AT TICK OF &W KCTOk M 6M N003 1011, A WAIX OF 3860.!8 'NANO W LUT 666 OF T6 89/4 OF 80 KOTOM 70 T T6 PMT OF KM" T6MK ffi+9R Pq&M AMMO fA10 UK A OtOTANLT OP 70.40 PST 1HWC0 N i F Y N0006'IVIC ALOW T16 c f f P if P F T@IK MOOV6'002 A D16TNkC OP 100.D0 PQ1Y TrHOE t ",.�__ ytytY S 4, �r� P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (9 1 ;) 272-49y7 FINAL PLAT APPLICATION PROPOSED SUBDIVISION NAM --aaAir,--- GENET ..�EGAL ESCJPTION OF IMAC6 DEVELOPER 0, �5 ENGENEER/ARCHITECT ADDRESS . 0. ?VOZ,Y ADDRESS 1?-3 PHONE ZV- Z�FAX HONE-ZB--� P �—FAX--ZIL Please submit the completed application form and application fee ($100 plus $.50 per lot over 100 lots), along with the completed Final Plat Checklist and all requirements thereof, to the Owasso City Planner on or before the Planning Commission submittal deadline as shown on the official City of Owasso calendar. All Final Plats are scheduled for review by the Technical Advisory Committee 13 days prior to the Planning Commission niee[Ing at which the Final Plat will be reviewed. The applicant and/or the applicant's consultant should attend both the Technical Advisory Committee and Planning Commission meetings at which the Final Plat will be reviewed. I (We), the undersigned developer, do subT , it that this subdivision has had preliminary plat approval and that all conditions of said preliminary plat ppro al have been met or listed below as conditions protested, DEVELOPER SIGNAL DATE Conditions Protested TAC MEETING DATE SUBMITTAL DATE FEE RECEIPT NUMBER OPC MEETENG DATE ZONING DISTRICT APPROVED DENIED TOd THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: LARRY WHITE SUPPORT SERVICES DIRECTOR SUBJECT- EXPANSION OF THE CITY9S TWO-WAY COMMUNICATION SYSTEM DATE. May 5, 2003 The Owasso City budget for FY-2003 included a capital outlay allocation to expand the radio system. With the City Council's approval of this budget, staff began preparation to expand the radio system and accommodate all City departments requiring two-way radio communication. During the next eight months the computer based format of the system was analyzed and revised. The new format allows the additional equipment to expand and improve security of the system. The existing radios were reprogrammed to accommodate the additional equipment and provide interoperability. This interoperability between departments will provide safety for all departments by making available direct radio access to the City's emergency services, and the necessary communications in time of a disaster. The new equipment would replace all emergency services, police officers and firefighters, mobile radios, and 70% of all portable radios, leaving t 6 portable radios, which are three years old. These radios could be replaced next year with the implementation of a radio replacement policy. The radios removed from the TWO-WAY COMMUNICATION SYSTEM MAY 5, 2003 PAGE 2 FUNDING. It is recommended the funding for the additional radio equipment for the expansion to other city departments would be $25,000.00 from the E911 fund, and the balance, approximately $65,000.00, from the approved capital outlay budget for FY 2003. BIMMIN Since it has always been the City's intent to provide 800-megahertz radio capability to all city departments, staff requests approval for purchase of additional radio equipment to accommodate all departments. Staff recommends that the Owasso City Council authorize purchase of the necessary radios and associated equipment in the amount not to exceed $100,000.00 from the following vendors: Motorola, Total Radio of Tulsa, and Hutton Communications. � 101111 40 �11111 1=111 TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- MARCIA BOUT ELL, CITY CLERK LARRY WHITE, SUPPORT SERVICES MANAGER SUBJECT, FLEET FUEL MANAGEMENT SERVICES CONTRACT DATE-. May 14, 2003 BACKGROUND: The first contract for privatized fleet fuel services was awarded to GO! Systems on October 5, 1993, following the bidding practices required by law. Contract terms stated that GO! Systems would supply fuel for the city fleet twenty-four hours a day, seven days a week, at a margin of 70 per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis. The contract was re-bid each succeeding year through FY 199798, with GO! Systems awarded each bid. Section 7-107 (6) of the City of Owasso Code of Ordinances provides that competitive bidding is not required for "supplies, materials, equipment or contractual services when purchased at price not exceeding a price set therefore by the State purchasing agency or any other state agency hereafter authorized to regulate prices for things purchased by the State, ".... Fuelman holds the State contract for fleet fuel management services at a margin of 9.50 per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis. Staff was able to negotiate a contract with Fuelman at a margin of 8.50 per gallon, the price currently being paid for fuel. Staff recommends City Council approval of a contract with Fuelman of Oklahoma to provide gasoline and diesel fuel and related services through June 30, 2004, at a bid margin of 8.50 per gallon over the Oil Price Index Service, and authorization for the Mayor to execute the contract. Fleet Fuel Management Contraact WWR THIS AGREEMENT, made this 20'h day of May, 2003, between the City of Owasso, Oklahoma (CITY) and FUELMAN of Mid-America (CONTRACTOR). WITNESSETH: That for and in consideration of the payments and agreements that are contained herein and incorporated herein by reference: I . CONTRACTOR will provide vehicle fuel and a fuel management service for CITY. 1 CONTRACTOR will furnish all equipment, labor and other services necessary to provide gasoline and diesel fuel for all City-owned vehicles and equipment, and the fuel management information as required on Attachment "A". 3. CONTRACTOR will provide a minimum of one fueling location in the city limits of the City of Owasso, such location to provide 24 hour per day attended service. 5. During the term of the contract, CONTRACTOR shall perform all of the scheduled services describe on Attachment "A", and comply with the terms and conditions therein for the price of 8.50 per gallon margin, over the OPIS weekly wholesale cost of fuel. 6. CITY shall pay CONTRACTOR on a monthly basis following the submission of invoices and monthly summary reports. 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 8. This instrument contains the entire Agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 9. This Agreement shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. Fuelman Contract 2003-04 Page 1 11. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. CITY" OF OWASSO, OKLAHOMA y :_____ __ Cary Cochran, Mayor ATTEST; Marcia Boutwell, City Clerk r Stephen P. Gray, City Attorney Bye Title: F'uelman Contract 2003 -04 Page 2 A. CONTRACTOR shall provide all fuel types, grades and octane ratings request by the City of Owasso for° City -owned equipment. B. CONTRACTOR shall provide to the City of Owasso a Fuelman fleet management fuel card for all vehicles and pieces of equipment. Contractor has the ability of restricting "fuel only" and other restrictions if so desired by the City of Owasso. C. CONTRACTOR shall provide personal Identification Numbers (pins) for each driver or operator of City -owned equipment. D. CONTRACTOR shall provide at least one fuel station with the city limits of the City of Owasso, which shall be attended 24 hours each day. All grades of fuel specified by the City of Owasso will be provided by contractor within the City of Owasso. The Fuelman fleet card is accepted at over 900 locations in the ,Mate of Oklahoma, and in 35 other states. All Loves stores nationwide accept Fuelman. F. CONTRACTOR will work with MERCHANT (fuel station) to promptly resolve any disputes concerning quality of fuel issues. H. CONTRACTOR shall furnish the Fuelman fleet management system with the price of fuel based on the weekly Oil Price Index Service (OPIS). I. All applicable taxes shall be removed before invoicing and reporting. Fuelman Contract 2003 -04 Page 3 TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: LOONEY J. RAY CITY MANAGER SUBJECT® REQUEST ACTION ON CAPITAL IMPROVEMENTS REPORT DATE- May 15, 2003 The Capital Improvements Committee has completed a five-month process that included a review of the city's capital needs, a prioritization of those needs and, finally, a recommendation of how those priority capital needs may be funded, The attached report is the product of that process and is submitted to the City Council for review and action. The Owasso Capital Improvements Committee has developed this report and has voted t* recommend Council adoption of the proposed Capital Improvements Plan, including it- recommendations, INK II Capital Improvements Plan TO: THE HONORABLE MAYOR AND COUNCIL CM OF OWASSO FROM- C rAL IMPROVEMENTS COMM=E SUBJE CT.- PRESENTATION AND RE COMMENDAUON OF THE CAPITAL YMPROVEMENTS PLAN DATE. April 29, 2003 D® NOW Ili d f! ltd " � " A ! - a , 4ARAII-s' L Citizen Members Staff Members Staff Su port Gary Cochran, Vice Mayor Sherry Bishop Marcia Boutwell Susan Kimball, Councilor Robert Carr Frank Embrenner Lonny Fisher John Groth Rickey Hayes Ray Haynes Rodney Ray Tom Kimball Timothy Rooney Tim Rich Ana Stagg Larry Siegrist Eric Wiles Craig Wallace Dan Yancey The committee's first task was to prepare a fist of capital projects to be considered for the update of the plan Members of the committee submitted projects to be evaluated. Projects were classified into five groups: Streets, Parks & Recreation, Downtown Redevelopment, Municipal Facilities, and Other Capital Projects. The fisted projects were then ranked • each member of the committee, who evaluated and adjusted the rankings. A total of 41 projects were named and given consideration. Original List of 41 projeGts developed »<t« Capital Improvements Committee PARKS AND RECREATION DOWNTOWN IMPROVEMENTS 27. Main Street utility relocation 28. Main Street lighting improvements Much discussion was given to the time fi-arnes of completion for each of the selected 21 projects, It quickly became apparent that not every project can physically be accomplished in one year. Also, it would not be wise to construct all of the road improvements at the same time. The Capital fi-nprovements Plan itself has a time frame of ten years. With that 10-year figure as a base, the co tee categorized the projects into four different time frames: I to 3 years, 3 to 5 years, 5 to 7 years, and 7 to 10 years. MI I WU LW_ 7. 96th St. N., Garnett Road to Owasso Market 8. 86th St. N., Main St. to Mingo Road 9. Overlay projects on various existing streets 10. Main Street Redevelopment 11. Sports Park build-out E V _V11- 12. 96th St. N., 129th E. Ave. to 145th E. Ave. 13. 145th E. Ave., 86th St. N. to 116th St. N. 14. Garnett Road, 86th St. N. to 116th St. N. U10- -loud "W"IN mW 15. 76th St. 169 to 129th E. Ave. 16. Additional police station 17. Iecrevtional trail imorovements The committee reviewed various fiandffig, options and included several of them in the plan. WI-Ae mo +QW filt N"'Cillie- fees, utility fees, and grants. III p�!11 �1111ppi !!I Z��. Each of the three methods features strengths and weaknesses. Issuing debt could benefit the city by providing a sizeable amount of money immediately, but a significant amount of money would be used to cover loan costs and interest. The cash flow method would ensure that all of the money goes towards the projects and not financing costs, but it would not be possible to do a large number of projects very quickly. 1 1 1 f �� � P 111 11111 111! 1 wil, 2. Issue debt to fund first tier projects of approximately $12,000,000. 3. Annually reprioritize projects to ensure funded projects meet real needs. 4. Initiate a process to schedule future projects so as to maximize use of sales, tax cash flow to construct as many projects as possible without debt. ATTACTMENT.- 1. Capital Improvements Program 2° Correspondence to Capital Improvements Committee dated 4/8/03 M ,17T III 04 Sports Park Expansion Ues Tax -.-I — 3 years 2,000,00 This project provides for the acquisition of acreage immediately south of the sports park. With the purchase of this property, the sports park will have access onto 106" Street North. 05 06 07 08 Storm Siren System Sales Tax This project provides for the updating of Owasso's emergency warning sirens. YMCA Sales Tax I= 3 years I Ann Ann This project provides for a partnership with the YMCA to expand their Owasso facilities including the s pool, widened to five lanes. Street North frorn Garnett Road to Owasso Market. T, he road is proposed to be L'XUU� i alk 1.— � , Street North from Main Street to Mingo Road. The road is proposed to be widened to # Project Name Fundina Source Estimated Cost 09 Overlay, repair existing curb, gutter, and construct sidewalks on existing streets Sales Tax 3 — 5 y �gars 1,500,000 This project provides for the improvement of various existing streets. It is a continuation of a successful prograrn that has resulted in the recent enhancement of streets throughout the community that were exbibiting signs of dilapidation. R 14 'IN E. Avenue from 86u' Street North to 116L' Street North. The road is proposed to be I IM PF(9Jr_L;L j91fUT11,_8,'CS Itr LnU "IlUeTRIg to five lanes. M —7 Street North to 116x' Street North. -The road - is proposed to widened East Avenue. T he road is proposed to be widened # Project Name Funding Source Estimated Cost 16 Additional Police Station Sales Tax 7-10years 2,800,00 This project provides for the construction of a new police station. 17 Recreational Trail ILnprovements Sales Tax 7 —.10 years 160U This project provides for the construction of the Elm Creek Trail, 10.8 miles of pedestrian/bicycling trail as designated by the Owasso Master Plan and the Tulsa Metropolitan Trails Plan. )I 18 Stormwater Master Plan Stormwater Fee - I — 3 yg�ars 200,000 This project provides for the preparation of a stonnwater master plan for Owasso. The plan will becom e the basis for regional drainage improvements for the community to undertake over the next several years. 19 Water Master Plan Utik Fees 1— 3 vears 125,000 This project provides for the preparation of a water master plan for Owasso. The plan will guide the ftutwre growth of the infrastructure of waterlines, storage tanks, and other facilities necessary for the storage and distribution of potable water 'throughout the co unity, 20 Wastewater Master Plan Ufiffi�t Fees y ,gars ....200,0 This project provides for the preparation of a wastewater master plan for Owasso. The plan will guide the future growth of the infrastructure of sanitary sewer lines, lift stations, the water reclmnation facility, and other facilities necessary for the transmission and treatment of wastewater for the conununity. I 21 GoIF:Course Bqnquet Facility; Seating for 300 Grant I — 3 years 75010(IQ This project provides for the addition of a banquet facility to Bailey Ranch Golf Course. I NEMM Q TO- OWA CAPITAL IMPROVEMENTS COMTMITTEE FROM: RODNEY J. RAY CITY MANAGER SUBJE CT: F UNDFNG OPTIONS DATE. April 8, 2003 Over the course of the past few months, the Capital Improvements Committee has worked to develop priority projects and reach consensus on those projects. During that time, the staff has worked with the committee and finance professionals to develop funding ideas and options for those projects. Generally, there are three broad options available to the City to fund a comprehensive capital improvement plan as envisioned by the conunittee. All of those options are based on the use and extension of a one-cent sales tax that is scheduled to expire in October of 2007. The three options area 111111111111111 IgIIIIII1,11IIIIIIIII, gliqI11,111,II III f MR41M. 1p, Utilizing a "pay-as-you-build" approach that focuses on using the sales tax revenues as they are collected (approximately three million per year.) Do- Utilizing a combination of smaller debt issued on a regular, short-term basis and funding some projects from cash flow; in other words, a combination of the first two options. The staff has also reviewed other issues associated with funding these projects. In fact, a comprehensive review of the basic approach used in past finiding proposals was conducted. As 1vou inay know, there are several restrictions associated with the "third penny" sales tax. Those include: These restrictions, though initially well conceived and needed, have not changed over the pas) fifteen years and should be reviewed to determine if the need they addressed is still valid. TIVI'Vill %W#?NffK"LM APRIL 8,2003) PAGE 3 Conceptually, the staff proposes the following general framework for funding the projects selected by the committee: 0- Recommend an election to be called for October 2003 for the following purposes: 0- issue debt to fund first tier projects of approximately $12,000,000. * Debt issued to local banks to reduce the cost of financing. * Structure debt to allow for lowest total interest cost and best cash flow for project construction (utilize a construction draw concept). Initiate a process to schedule fature projects so as to maximize use of sales tax cash flow to construct as many projects as possible without debt.